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Home My WebLink AboutResolutions - 2024.09.05 - 41892 AGENDA ITEM: Joint Project Agreement (JPA) Modification with the U.S. Department of Commerce (USDOC) for use of Office Space in Annex I Building DEPARTMENT: Facilities Management MEETING: Board of Commissioners DATE: Thursday, September 5, 2024 6:00 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2024-4377 _ 24-63 Motion to adopt the attached suggested resolution. ITEM CATEGORY SPONSORED BY Lease Yolanda Smith Charles INTRODUCTION AND BACKGROUND The US Department of Commerce (DOC) Export Assistance Center rents office space in Annex I building on campus, this agreement is renewed annually by mutual agreement. The DOC has another person needing an office and would like to add to this space. The size of the space will go from 636 to 759 square feet, and the new rent is going from $8331.60 to $9948.90. The DOC also wants to renew this same space for 2025, and this agreement will be brought to the board in a few months. POLICY ANALYSIS This is a request to add to the footprint of space occupied by the U.S. Department of Commerce (USDOC) for office space located at 1025 S. Campus Drive, Annex 1, Building 47 West, in Waterford. The new space will be as-is; no build-out is required. The original agreement was approved through MR #2023-3617 and expires on September 30, 2024. The office space to be used was originally designated for Homeland Security but since they never occupied the space, they agreed to USDOC modification. If Homeland Security ends up needing the space, there is a clause in the agreement. This partnership started in 2013 through MR #13013 which allowed the USDOC to use building space in the Annex I building to allow them to work with the Economic Development Department in a joint effort to promote US exports from Oakland County. This project enables the parties to pool resources to facilitate the identification of export-ready companies in Oakland County and to provide them enhanced benefits such as client counseling and overseas market assistance. The sharing of office space will assist in meeting the exporting needs of the business community in Oakland County, especially small- and medium-sized companies. This project is of mutual interest to the parties because both parties recognize that U.S. companies, particularly small businesses and exporters, are a critical part of a strong economy and critical to an increase in jobs in Oakland County. Oakland County companies and companies throughout eastern Michigan will benefit by having access to Oakland County Department of Economic Development programs and US&FCS export programs at one location and to technology that facilitates relationships between local businesses and resources available outside of their immediate area. The parties agree that this project furthers their mutual interest in promoting international business activities. BUDGET AMENDMENT REQUIRED: No Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at 248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional information. CONTACT Paul Zachos, Property Management Specialist Jeanne Broad, Director ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 9/9/2024 David Woodward, Board of Commissioners Approved - 9/9/2024 Walt Herzig, Executive's Office Approved - 9/9/2024 Lisa Brown, Clerk/Register of Deeds Final Approval - 9/11/2024 AGENDA DEADLINE: 09/05/2024 6:00 PM ATTACHMENTS 1. 24-JPA-008 Modification 2. Annex I - C Wing Floor Plan 5.30.24 3. Annex I - First Floor Plan 5.30.24 COMMITTEE TRACKING 2024-08-21 Economic Development & Infrastructure - Recommend to Board 2024-09-05 Full Board - Adopt Motioned by: Commissioner Michael Gingell Seconded by: Commissioner Penny Luebs Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (17) No: None (0) Abstain: None (0) Absent: Robert Hoffman, William Miller III (2) Passed September 5, 2024 RESOLUTION #2024-4377 _ 24-63 Sponsored By: Yolanda Smith Charles Facilities Management - Joint Project Agreement (JPA) Modification with the U.S. Department of Commerce (USDOC) for use of Office Space in Annex I Building Chair and Members of the Board: WHEREAS the U.S. Department of Commerce (DOC) Export Assistance Center (USEAC) promotes exports of U.S. goods and services through the U.S. Foreign Commercial Service worldwide network of offices, and works to protect U.S. business interests abroad; and WHEREAS the Oakland County Board of Commissioners approved the DOC to use 636 square feet of office space in the Annex I building on the County campus; and WHEREAS the DOC would like to add additional office to accommodate another person and the office space will increase to 759 square feet; and WHEREAS the annual rent amount will increase to $9,948.90 based on annual building and operations costs by the County; and WHEREAS Oakland County Corporation Counsel, the Departments of Facilities Management and Economic Development have reviewed and approved the Modification of Agreement to the current Joint Project Agreement (JPA) which will become effective when signed by both parties; and WHEREAS included in the rent the County will provide janitorial service, general building maintenance, security, grounds work, parking and utilities; and WHEREAS the County will renew the JPA again for 2025 with the same terms but with an increase in the building costs. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and authorizes the attached Modification Agreement to the JPA. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its Chair or their designee to execute the attached Modification Agreement to the JPA and all other related documents between the County of Oakland and USDOC, which may be required. Chair, the following Commissioners are sponsoring the foregoing Resolution: Yolanda Smith Charles. Date: September 09, 2024 David Woodward, Commissioner Date: September 09, 2024 Walt Herzig, Chief Deputy County Executive Date: September 11, 2024 Lisa Brown, County Clerk / Register of Deeds COMMITTEE TRACKING 2024-08-21 Economic Development & Infrastructure - Recommend to Board 2024-09-05 Full Board - Adopt Motioned by Commissioner Michael Gingell seconded by Commissioner Penny Luebs to adopt the attached Lease: Joint Project Agreement (JPA) Modification with the U.S. Department of Commerce (USDOC) for use of Office Space in Annex I Building. Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (17) No: None (0) Abstain: None (0) Absent: Robert Hoffman, William Miller III (2) Passed ATTACHMENTS 1. 24-JPA-008 Modification 2. Annex I - C Wing Floor Plan 5.30.24 3. Annex I - First Floor Plan 5.30.24 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 5, 2024, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Thursday, September 5, 2024. Lisa Brown, Oakland County Clerk / Register of Deeds MODIFICATION TO CURRENT 24-JPA-008 I. MODIFICATION OF AGREEMENT Modification to the approved 24-JPA-008 is to reflect an increase in price due to an increase in office space (123 square feet) being provided. Additional space is needed for an additional employee joining the office. The direct cost increase for the additional space is $1,617.30. The original approved obligation was $8,331.60. This modification will adjust the obligated amount to $9,948.90. Everything else in the approved 24-JPA-008 remains the same. DUNS Number: 929956225 Treasury Account Symbol: 13 2024 2024 1250 CBS ACCS Number: 55/24/6089610-000 55-07-0004-07-00-00-00-00 23-20 SIGNATURES James Golsen Deputy Director General U.S. & Foreign Commercial Service Global Markets 14th Street and Constitution Avenue, NW Washington, D.C. 20230 Phone: 202-482-3913 Email: james.golsen@trade.gov ______________________________________________ Date: ________________ David T. Woodward Chairperson, Oakland County Board of Commissioners 1200 North Telegraph Road Pontiac, MI 48341 ______________________________________________ Date: ________________