HomeMy WebLinkAboutResolutions - 2025.03.06 - 41901
AGENDA ITEM: Access to Transit Award Recommendations
DEPARTMENT: Economic Development - Oakland County Transit Division
MEETING: Board of Commissioners
DATE: Thursday, March 6, 2025 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2025-4899
Motion to approve the disbursement of Access to Transit Grant funds for the projects detailed in the
attached Schedule B – Project Summaries and Grant Awards for an amount not to exceed
$777,500; further, approve the template Interlocal Agreement, which was developed with
Corporation Counsel; further, authorize the Chair of the Board of Commissioners to sign the
agreements.
ITEM CATEGORY SPONSORED BY
Interlocal Agreement Brendan Johnson
INTRODUCTION AND BACKGROUND
On September 19, 2024, the Board of Commissioners adopted Resolution #2024-4427_24-69 to
authorize a one-time appropriation of $2 million from the County’s Public Transportation Millage
Fund Balance Account for the purpose of establishing the 2024 Access to Transit Program to
support projects that improve access to transit services provided by SMART, NOTA, OPC, People’s
Express, and WOTA. Program details can be found at the following
link: https://www.oakgov.com/community/oakland-county-access-to-transit-program.
Program announcements were sent via email to elected officials, community staff, transit
supporters, transit providers, and walking/biking advocates. On September 30, a webinar was held
to provide a program overview and answer any questions that prospective applicants may
have. Applications were accepted between September 30 - November 8, 2024.
A total of ten applications were received requesting $2,353,372 in grant funds. A selection
committee comprised of Oakland County Transit Division, Oakland County Planning Division, NOTA
(representing local transit providers), SMART, MDOT, and RCOC scored the applications according
to the Project Selection Criteria as outlined in the Program Guide. The total possible score was
540. The scores of the ten applications ranged from 232 to 466.
Using the scores and feedback provided by the selection committee, the following eight projects,
which scored 300 or above, are being recommended to the Board of Commissioners for award:
1. City of Beverly Hills: $30,000 to conduct an engineering study to determine the appropriate
intersection design including enhanced crosswalks, sidewalks, and transit stop location at the
intersection of Southfield Road and Beverly Road.
2. City of Birmingham: $120,000 to install new ADA-compliant transit shelters, access paths,
and related amenities at four locations throughout the city.
3. City of Clawson: $20,000 for conceptual design of a road diet on Main Street between 14
Mile Road and Phillips Avenue/Roth Boulevard.
4. City of Farmington: $80,000 to construct missing segments of sidewalk, ADA-compliant key
walks, and waiting areas with benches at four bus stops throughout the city.
5. City of Oak Park: $148,800 for the implementation of citywide wayfinding signage to assist
pedestrians with first-/last-mile navigation to key destinations in the city. (postponed)
6. City of Pontiac: $662,872 to construct missing segments of sidewalk along Giddings Road
between Walton Boulevard and Perry Street to improve access to adjacent transit stops.
(postponed)
7. City of Rochester Hills: $427,500 to construct missing segments of sidewalk along Adams
Road between Leach Road and Auburn Road to improve access to adjacent transit stops
and key destinations.
8. City of Southfield: $100,000 for preliminary engineering to design a pedestrian bridge and
improve access to adjacent transit stops on 9 Mile Road at M-10/M-39. (This will also
complete a segment of the Nine Mile Corridor Urban Trail.)
The total budget for the eight projects is $1,820,747, with Oakland County providing $1,589,172 and
the communities contributing $231,575.
All the communities are required to provide a minimum 20 percent in local match funds unless a
waiver was requested. The City of Pontiac requested a local match waiver. The Michigan State
Housing Development Authority (MSHDA) developed a list of Eligible Distressed Areas based on
population loss, property values, poverty rate, and unemployment rate. This was used determine
which communities in Oakland County qualify for a local match waiver. The list and criteria are
available at the following link: https://www.michigan.gov/mshda/-
/media/Project/Websites/mshda/about/reports/Eligible-Distressed-Areas-
List_2024.pdf?rev=dc5d08db0df7406abf4086ab49bac571&hash=5CE5FAC6207C4BC3FD1A8BC3
3AF54564.
Grant funds were also requested for the following projects. However, based on the scores and
proposed scope of work, the selection committee does not recommend the following projects to be
awarded because they would make little to no improvement to transit access:
• City of Bingham Farms: $388,000 for sharrows (shared lane markings) and signage on
Bingham Road and the conversion of Timber Trail Road into a non-motorized pathway.
• Independence Township: $225,000 for the demolition of a former barber shop to construct a
mobility hub on Dixie Highway.
• City of Southfield requested additional funding for construction engineering for the project on
9 Mile Road (project number 8 above), but the selection committee recommends only funding
the preliminary engineering phase at this time.
Upon approval by the Board of Commissioners, the Oakland County Transit Division will notify each
community that applied of their award or non-award and provide instructions regarding executing an
interlocal agreement, disbursement of funds, and reporting requirements. The Transit Division will
provide the Board of Commissioners with regular updates on each of the awarded projects as they
progress.
POLICY ANALYSIS
Access to Transit is a $2 million competitive program for cities, villages, and townships within
Oakland County to fund capital improvement projects that will improve safe access to SMART,
NOTA, WOTA, OPC, and PEX services for riders. It provides several benefits for local
municipalities, transit riders, and the regional transit system, including improving a community’s
economic vitality and attracting and/or retaining businesses. Funds are limited and a total of ten
applications were received requesting $2,353,372 in grant funds; not all applicants were funded.
At the February 11, 2025 Transit Ad Hoc Committee meeting, the Committee voted unanimously to
postpone the vote on two of the projects so further discussion may take place. These two projects
were:
• City of Oak Park: $148,800 for the implementation of citywide wayfinding signage to assist
pedestrians with first-/last-mile navigation to key destinations in the city.
• City of Pontiac: $662,872 to construct missing segments of sidewalk along Giddings Road
between Walton Boulevard and Perry Street to improve access to adjacent transit stops.
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Eli Cooper, Manager Transit
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 3/6/2025
AGENDA DEADLINE: 03/16/2025 6:00 PM
ATTACHMENTS
1. 2025-02-12 Schedule B - Project Summaries and Grant Awards
2. 2025-02-11 Interlocal Agreement Template
3. 2025-02-12 Summary of Applications Received
COMMITTEE TRACKING
2025-02-11 Oakland County Transit - Recommend to Economic Development & Infrastructure
2025-02-26 Economic Development & Infrastructure - Recommend to Board
2025-03-06 Full Board - Adopt
Motioned by: Commissioner Robert Hoffman
Seconded by: Commissioner Angela Powell
Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine
Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson,
William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ann Erickson Gault,
Robert Smiley (17)
No: None (0)
Abstain: None (0)
Absent: Michael Gingell (1)
Passed
Oakland County, Michigan
Economic Development Transit Division - 2024 Access to Transit Program
Schedule B - Project Summaries and Grant Awards
Project #Community
AT2401 Beverly Hills
AT2402 Birmingham
AT2403 Clawson
AT2404 Farmington
AT2407 Rochester Hills
AT2408 Southfield
Project Description Total Project Cost
Study to determine appropriate design for intersection of Southfield Rd & Beverly
Rd $37,500.00
Shelters and other amenities at 4 bus stops throughout the city $150,000.00
Road diet design for Main St corridor between 14 Mile Rd and Phillips Ave/Roth
Blvd $25,000.00
Sidewalk reconstruction, keywalk construction, and waiting areas with benches
at 4 bus stops throughout the city $100,000.00
Non-motorized pathways along Adams Rd and Forester Blvd between Old
Adams Rd and the Clinton River Trail $534,375.00
Non-motorized pathway bridge on 9 Mile Rd over M-10/M-39 (part of Nine Mile
Corridor Urban Trail)$125,000.00
$971,875.00
Oakland County, Michigan
Economic Development Transit Division - 2024 Access to Transit Program
Schedule B - Project Summaries and Grant Awards
Oakland County Grant Award
Payments
Local Match % Local Match
Initial Grant
Award Payment
(50%)
Final Grant Award
Payment (50%)
$7,500.00 20%$15,000.00 $15,000.00
$30,000.00 20%$60,000.00 $60,000.00
$5,000.00 20%$10,000.00 $10,000.00
$20,000.00 20%$40,000.00 $40,000.00
$106,875.00 20%$213,750.00 $213,750.00
$25,000.00 20%$50,000.00 $50,000.00
$194,375.00 TOTAL $777,500.00
Oakland County, Michigan
Economic Development Transit Division - 2024 Access to Transit Program
Schedule B - Project Summaries and Grant Awards
Page 1 of 13
ACCESS TO TRANSIT PROGRAM INTERLOCAL AGREEMENT
Access to Transit Program
Interlocal Agreement
Between Oakland County
and [Public Body ]
This Agreement (the “Agreement”) is made between Oakland County, a Municipal and Constitutional
Corporation, 1200 North Telegraph Road, Pontiac, Michigan 48341 (“County”), and the Public Body
indicated below (“Public Body”). County and Public Body may be referred to individually as a “Party”
and jointly as “Parties”.
Purpose of Agreement
The purpose of this Agreement is to provide funding to Public Body in exchange for the work to be
performed by Public Body for the below named project. The Parties agree to the terms and conditions
set forth in this Agreement.
Project Number:
Public Body Name:
Project Title (“Project”):
Grant Award (“Grant Award”):
Match Amount (“Match Amount”):
Total Project Amount:
First Grant Award Payment Amount:
Final Grant Award Payment Amount:
Effective Date: [the date the last Party to this Agreement signs the Agreement]
End Date: [anticipated project end date included in application]
By signing this Agreement, the below individuals certify they are authorized to sign this Agreement
on behalf of their organization and the Parties will fulfill the terms of this Agreement, including any
attached Exhibits.
COUNTY OF OAKLAND:
By:_________________________________________
David T. Woodward
Chairperson, Board of Commissioners
[Date]
PUBLIC BODY:
By:_______________________________________
[Name]
[Title], [Organization]
[Date]
Page 2 of 13
ACCESS TO TRANSIT PROGRAM INTERLOCAL AGREEMENT
1. Agreement Execution: Public Body is required to sign the Agreement and return it to the County
within sixty (60) calendar days of the date the Agreement is sent to Public Body. If not, the County
may cancel this Agreement and the monies allocated under this Agreement may be issue d to
another entity, in the County’s sole discretion.
2. Contact Information: This Agreement shall be administered on behalf of the County by the
Department of Economic Development – Transit Division. All notices, reports, documents,
requests, actions, or other communications required between the County and Public Body shall
be submitted to the contacts identified below. By written notice, the Parties may designate a
different contact with correlating information.
2.1 Public Body Contact:
2.1.1 Public Body:
2.1.2 Name and Title:
2.1.3 Address:
2.1.4 Telephone Number:
2.1.5 E-Mail Address:
2.2 County Contact:
2.2.1 Name and Title: Eli Cooper, Transit Manager
2.2.2 Address: 2100 Pontiac Lake Road, Bldg 41 West, Waterford, MI 48328
2.2.3 Telephone Number: 248-975-9876
2.2.4 E-Mail Address: cooperel@oakgov.com
3. Project Period:
3.1 Public Body shall complete the Project Scope of Work as set forth and described in
Exhibit A within the Project Period. Exhibit A is incorporated as part of this Agreement.
3.2 As defined in this Agreement, “Project Period” means the period of time beginning on
the Effective Date and ending on the End Date listed on page 1 of this Agreement.
4. Public Body ’s Responsibilities :
4.1 Public Body’s Match Amount requirements are detailed in the Project Budget Exhibit B,
which is incorporated as part of this Agreement.
4.2 Public Body shall invoice the County for the First Grant Award Payment Amount as
listed on page 1 of this Agreement after this Agreement is executed.
4.3 Public Body shall submit to the County Status Reports as provided in Exhibit C, which
is incorporated as part of this Agreement.
4.4 Prior to submitting an invoice to the County for payment of the Final Grant Award
Amount as listed on page 1 , Public Body shall contribute the entire Match Amount listed
on page 1 and shall submit to the County a Final Report as provided in Exhibit C, which
is incorporated as part of this Agreement, by the Agreement End Date or within sixty
(60) days of final project completion, whichever date is sooner.
4.5 Public Body shall respond to and be responsible for Freedom of Information Act
requests relating to Public Body’s records, data, or other information.
4.6 Public Body must comply with any other reporting requirements regarding the Grant
Award and/or this Agreement, as determined by the County.
4.7 Public Body may only use Grant Award for purposes consistent with those specified by
the Public Body in its approved Project Scope of Work (Exhibit A) and Project Budget
(Exhibit B).
4.8 Any cost overruns incurred to complete the Project shall be the sole responsibility of
the Public Body.
Page 3 of 13
ACCESS TO TRANSIT PROGRAM INTERLOCAL AGREEMENT
5. County’s Responibilities :
5.1 The County shall disburse the First Grant Award Payment Amount as listed on page 1 of
this Agreement within thirty (30) calendar days of receiving the invoice from the Public
Body.
5.2 Within thirty (30) calendar days of the County receiving the Final Report (Exhibit C) from
the Public Body, the County will make a determination of Project completion, which
may include an on-site inspection and an audit. If the County determines Public Body
has satisfactorily completed the Project Scope of Work (Exhibit A), the County shall
request an invoice from the Public Body for the Final Grant Award Amount as listed on
page 1.
5.3 The County reserves the right to request additional information necessary to
substantiate payments.
5.4 The County shall disburse the Final Grant Award Amount as listed on page 1 to the
Public Body within thirty (30) calendar days of receiving the invoice from the Public
Body.
5.5 The County shall not pay any portion of the Grant Award directly to a contractor or
subcontractor. Grant Award shall only be paid to the Public Body.
5.6 Upon issuance of final payment from the County, Public Body releases the County of
all Claims against the County arising under this Agreement. Unless otherwise provided
in this Agreement or by State law, final payment under this Agreement shall not
constitute a waiver of the County’s Claims against Public Body.
6. Public Body Assurances:
6.1 Public Body affirms that all representations made to the County in connection with its
application and this grant were accurate, truthful, and complete and remain so. Public
Body acknowledges that all representations and information provided have been relied
on by the County to provide the Grant Award under this Agreement. Public Body shall
promptly notify the County, in writing, of the occurrence of any event or any material
change in circumstances which would make any Public Body representation or
information untrue or incorrect or otherwise impair Public Body’s ability to fulfill its
obligations under this Agreement.
6.2 Public Body shall comply with all applicable local, State, and Federal laws, rules,
ordinances, and regulations in the performance of this Agreement, including but not
limited to construction of the Project according to the Americans with Disabilities Act
of 1990, Pub. L. No. 101-336, 104 Stat. 328 (1990)R and any other barrier free
regulations and rules.
6.3 Public Body shall obtain all necessary local, County, and/or State permits, licenses,
inspections, and approvals for construction and maintenance of the Project. This
Agreement shall not be construed to obligate the County or any other governmental
entity to issue any permit or license required for the Project. Public Body shall solely
determine what permits or licenses are required for the Project, secure the needed
permits or licenses, and remain in compliance with such permits or licenses. Public
Body sh all retain a copy of all permits and licenses and make them available to the
County upon request.
6.4 Public Body shall either:
6.4.1 have control of the real property upon which the Project is located through
fee simple title, lease, or other recorded interest; or
Page 4 of 13
ACCESS TO TRANSIT PROGRAM INTERLOCAL AGREEMENT
6.4.2 have written documentation from the road agency confirming its
willingness to allow Public Body to complete construct ion of the Project in
its road right-of-way and maintain the Project.
6.5 Public Body shall abide by all State and Federal threatened and endangered species
regulations when completing the Project Scope of Work (Exhibit A).
6.6 Public Body shall not discriminate against an employee or an applicant for employment
in hiring, any terms and conditions of employment or matters related to employment
regardless of race, color, religion, sex, sexual orientation, gender identity or expression,
national origin, age, genetic information, height, weight, disability, veteran status,
familial status, marital status or any other reason, that is unrelated to the person’s
ability to perform the duties of a particular job or position, in accordance with
applicable Federal and State laws. Public Body further agrees that any subcontract
shall contain non-discrimination provisions, which are not less stringent than this
provision and binding upon all subcontractors. A breach of this covenant shall be
regarded as material breach of this Agreement.
6.7 Public Body shall ensure any contractor or sub-contractor performing work in the
Project Scope of Work (Exhibit A) complies with the requirements of the Davis Bacon
Act / Michigan Prevailing Wage Act.
6.8 Public Body shall require that no individual be denied access to the Project or Project
activities on the basis of race, color, religion, sex, sexual orientation, gender identity or
expression, national origin, age, genetic information, height, weight, disability, veteran
status, familial status, or marital status.
6.9 Public Body is solely responsible for all activities performed under this Agreement and
for the construction and maintenance of the Project. Public Body shall be the sole point
of contact regarding contractual matters for the Project, including payment of all
charges resulting from the Project.
6.10 Public Body shall require all contractors and subcontractors constructing or
performing the Project to comply with this Agreement.
6.11 Public Body shall ensure all contractors and subcontractors constructing and
performing the Project are qualified to perform such work.
6.12 Public Body shall be solely responsible for the operation, maintenance, and repair of
the Project subject to this Agreement.
6.13 All records related to the Project must be maintained for a minimum of five (5) years
after the final payment has been issued to Public Body by the County.
6.14 Public Body shall install an Oakland Transit recognition plaque at the Project site stating
that the Project or a portion of the Project was paid for with monies provided by the
Oakland County Public Transportation millage. The County, at its sole cost, shall
provide the recognition plaque to Public Body. The recognition plaque shall remain at
the Project site for a minimum of five (5) years.
7. Setoff or Retention of Funds:
7.1 Public Body shall expend the entire Grant Award under this Agreement by the End
Date. Any portion of the Grant Award not used by that date shall be returned to the
County.
7.2 In any case where Public Body is required to return an amount of money to the County
under this Agreement, Public Body agrees that unless expressly prohibited by law, the
County or the Oakland County Treasurer, at their sole option, shall be entitled to set
Page 5 of 13
ACCESS TO TRANSIT PROGRAM INTERLOCAL AGREEMENT
off from any other Public Body funds that are in the County's possession for any
reason, including but not limited to, the Oakland County Delinquent Tax Revolving
Fund ("DTRF"), if applicable. Any setoff or retention of funds by the County shall be
deemed a voluntary assignment of the amount by Public Body to the County. Public
Body waives any Claims against the County or its officials for any acts related
specifically to the County's offsetting or retaining of such amounts. This paragraph
shall not limit Public Body's legal right to dispute whether the underlying amount
retained by the County was actually due and owing under this Agreement.
7.3 Nothing in this Section shall operate to limit the County’s right to pursue or exercise
any other legal rights or remedies under this Agreement or at law against Public Body
to secure payment of amounts due to the County should the Grant Award not be used
by the End Date. The remedies in this Section shall be available to the County on an
ongoing and successive basis if Public Body becomes delinquent in its repayment of
unused Grant Award. Notwithstanding any other term and condition in this
Agreement, if the County pursues any legal action in any court to secure its repayment
of unused Grant Award under this Agreement, Public Body agrees to pay all costs and
expenses, including attorney fees and court costs, incurred by the County in the
collection of any amount owed by Public Body.
8. Liability:
8.1 The County is not liable or required to operate, maintain, or contribute to the operation
or maintenance of the Project or any associated Project activities.
8.2 As used in this Agreement, “Claims” mean any alleged losses, claims, complaints,
demands for relief or damages, lawsuits, causes of action, proceedings, judgments,
deficiencies, liabilities, penalties, litigation, costs, or expenses including, but not
limited to, reimbursement for reasonable attorney fees, witness fees, court costs,
investigation expenses, litigation expenses, amounts paid in settlement, and/or other
amounts or liabilities of any kind which are incurred by or asserted against a Party, or
for which a Party may become legally and/or contractually obligated to pay or defend
against, whether direct, indirect, or consequential, whether based upon any alleged
violation of the Federal or the State constitution, any Federal or State statute, rule,
regulation, or any alleged violation of Federal or State common law, whether
commenced or threatened.
8.3 Public Body shall defend any Claim brought against either Party that involves the
Project, involves associated Project activities, or that involves title, ownership, or other
rights to the real property upon which the Project is located.
8.4 Public Body is responsible for all Claims arising under or in any manner related to the
Agreement, the activities authorized by Agreement, or the use and occupancy of the
Project.
8.5 Performance of this Agreement is a governmental service and function. This Agreement
does not, and is not intended to, impair, divest, delegate, or contravene any
constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or
immunity of the Parties. Nothing in this Agreement shall be construed as a waiver of
governmental immunity of either Party.
9. Insurance:
9.1 Public Body shall acquire and maintain insurance or a program of self-insurance, which
Public Body deems necessary, to protect it from liability related to construction and/or
Page 6 of 13
ACCESS TO TRANSIT PROGRAM INTERLOCAL AGREEMENT
operation of the Project. The County shall not obtain any insurance or provide any self-
insurance for construction and/or operation of the Project.
9.2 Prior to the Public Body entering into a contract to complete the Project Scope of Work
(Exhibit A), any contractor for the Project shall produce evidence satisfactory to the
County that it maintains insurance coverage in types and amounts defined in Exhibit D
and naming the County as an additional insured thereon.
10. Audit and Access to Records: The County reserves the right to conduct programmatic and
financial audits of the Project and may withhold payment until the audit is satisfactorily
completed. Public Body shall maintain all pertinent records and evidence pertaining to this
Agreement, including Grant Award and Match Amount, in accordance with generally accepted
accounting principles and other procedures specified by the County. The County or any of its duly
authorized representatives must have access, upon reasonable notice, to such books, records,
documents, and other evidence for the purpose of inspection, audit, and copying. Public Body
shall provide proper facilities for such access and inspection. All records must be maintained for
a minimum of five (5) years after the final payment has been issued to Public Body by the County.
11. Termination:
11.1 Failure by Public Body to comply with any provision of this Agreement shall be a
material breach of this Agreement. Upon breach of the Agreement by Public Body, the
County may, in addition to any other remedy provided by law:
11.1.1 Terminate this Agreement;
11.1.2 Withhold and/or cancel future payments to Public Body on any or all current
grant projects with the County until the violation is resolved to the
satisfaction of the County;
11.1.3 Withhold action on all pending and future grant applications submitted by
Public Body to the County;
11.1.4 Require repayment of funds already paid to Public Body under this
Agreement; and/or
11.1.5 Require specific performance of the Agreement.
11.2 Upon the date of termination, all outstanding reports and documents are due to the
County and after the termination date the County will no longer be liable to pay or
reimburse Public Body any outstanding Grant A ward.
12. Assignability: Public Body shall not assign or transfer any interest in this Agreement without prior
written authorization of the Transit Manager.
13. Successors and Assigns: This Agreement shall be binding upon and benefit the successors and
assigns of the Parties.
14. Waiver: Waiver of any term or condition under this Agreement must be in writing. No written
waiver, in one or more instances, shall be deemed or construed as a continuing waiver of any
term or condition of this Agreement. No waiver by either Party shall subsequently affect its right
to require strict performance of this Agreement.
15. Cumulative Remedies: A Party’s exercise of any remedy shall not preclude the exercise of any
other remedies, all of which shall be cumulative. A Party shall have the right, in its sole discretion,
to determine which remedies are to be exercised and in which order.
16. Changes/Amendments: Any changes to this Agreement requested by Public Body shall be made
in writing and sent to the County contact listed in Section 2 of this Agreement. The County may
approve or deny such change, in its sole discretion. Except for being granted an administrative
no -cost time extension by the Transit Manager, changes requiring an amendment to this
Page 7 of 13
ACCESS TO TRANSIT PROGRAM INTERLOCAL AGREEMENT
Agreement will be executed by the County and Public Body in the same manner as this
Agreement. This Agreement cannot be modified unless reduced to writing and signed by both
Parties.
17. Severability: If a court of competent jurisdiction finds a term or condition of this Agreement to
be illegal or invalid, then the term or condition shall be deemed severed from this Agreement. All
other terms or conditions shall remain in full force and effect.
18. Governing Law: This Agreement shall be governed, interpreted, and enforced by the laws of the
State of Michigan.
19. Counterparts: This Agreement may be executed in one or more counterparts, including facsimile
or electronic copies, each of which shall be deemed an original, but all of which shall together
constitute one instrument.
20. Third Party Beneficiaries: This Agreement does not and is not intended to create any obligation,
duty, promise, contractual right or benefit, right to indemnification, right to subrogation and/or
any other right in favor of any other person or entity other than the Parties herein.
21. Entire Agreement: This Agreement sets forth all covenants, promises, agreements, conditions,
and understandings between the Parties concerning the Project. There are no covenants,
promises, agreements, conditions, or understandings, either oral or written, between the Parties
other than are herein set forth.
22. Survival of Terms: The Parties understand and agree that all terms and conditions of this
Agreement that require continued performance, compliance, or effect beyond the End Date of
this Agreement shall survive the End Date and shall be enforceable in the event of a failure to
conform or comply.
23. Duration of Interlocal Agreement: This Agreement and any amendments shall be effective
when executed by both Parties with resolutions passed by the governing bodies of each Party
except as provided in Section s 23.1 and 23.2 below. The approval and terms of this Agreement
and any amendments, except as specified below, shall be entered in the official minutes of the
governing bodies of each Party. An executed copy of this Agreement and any amendments shall
be filed by the County Clerk with the Secretary of State.
23.1 The Transit Manager may grant an administrative no -cost time extension if changes do
not result in an increased G rant Award. Changes which result in an increased G rant
Award shall require an amendment following the procedure explained in Sections 16
and 23.
23.2 The Chairperson of the Oakland County Board of Commissioners is authorized to sign
amendments to the Agreement to add Exhibits that were previously approved by the
Board of Commissioners. An amendment signed by the Board Chairperson under this
Section must be sent to the Election Division in the County Clerk's Office to be filed
with the Agreement once it is signed by both Parties.
23.3 Unless extended by an Amendment, this Agreement shall remain in effect until the End
Date or until cancelled, granted an administrative no -cost time extension by the Transit
Manager, or terminated by any of the Parties pursuant to the terms of the Agreement.
Page 8 of 13
ACCESS TO TRANSIT PROGRAM INTERLOCAL AGREEMENT
Exhibit A
Project Scope of Work
2024 Oakland County Access to Transit Program
Application
. To further the enhancement and expansion of public transit
services and in keeping with its goal to make transit stops easier
and safer to get to and more comfortable to wait at, the Oakland
County Transit Division is offering a $2 million competitive
program for cities, villages, and townships within Oakland County
to fund capital improvement projects that will improve safe
access to SMART, NOTA, WOTA, OPC, and PEX services for riders.
Types of projects to be funded by the program include:
Universal Accessibility Improvements
On-Road and Off-Road Bicycle Facilities and Amenities
Bus Stop Enhancements and Amenities
Intersection Improvements
Mobility Hub Elements
Filling Gaps in Pedestrian Networks
Street Lighting, Street Trees, and Streetscape
Wayfinding Signage
Park-and-Ride Enhancements
Other Innovative Projects
For additional guidance, see the Program Guide provided by the
Oakland County Transit Division at
https://www.oakgov.com/community/oakland-transit.
Applications must be submitted on or before November 8,
2024 at 4:00 p.m.
You are strongly encouraged to contact the Transit Manager if
you have any questions prior to submitting an application. If you
encounter problems with the online application or are unable to
submit an application online, please contact the Transit Manager.
Eli Cooper, Transit Manager
Oakland County Transit Division
248-975-9876
cooperel@oakgov.com
Q1. Municipality Name
Q3. Point of Contact: Individual that will be responsible for
managing this grant if awarded.
Q4. Person Applying: Individual submitting this application (only
complete this section if different than above).
Q35. Are you applying to the Oakland County Access to Transit
Program for more than one project?
Name
Title/Position
Organization
Phone
Email Address
Mailing Address
Name
Title/Position
Organization
Phone
Email Address
Mailing Address
Q36. Is this project your top priority? (please explain)
Q5. Project Title
Q6. Project Partners: List any other communities, agencies, or
organizations that are partners on this project, if applicable.
Q7. Project Location: Use the applicable fields below. You must
enter data in at least ONE of the three fields.
Q8. Site Ownership: Does the applicant city/village/township
own the entire project site(s)?
Yes
No
Yes
No
Site Address(s):
Parcel Identification Number(s)
Written Description (e.g. “northbound bus stop on Perry Street @ Pike St” or
“John R Road between 9 Mile Road and 10 Mile Road” or “near Milford Senior
Center, 1050 Atlantic St, Milford, MI 48381”)
Q9. Project Elements (select all that apply):
Q10. What Project Phase are you applying for? (select all that
apply)
Q11. What is the Anticipated Project Start Date?
Q12. What is the Anticipated Project End Date?
Yes
No (please describe the ownership of the project site(s)).
Universal Accessibility Improvements
On-Road and Off-Road Bicycle Facilities and Amenities
Bus Stop Enhancements and Amenities
Intersection Improvements
Mobility Hub Elements
Filling Gaps in Pedestrian Networks
Street Lighting, Street Trees, and Streetscape
Wayfinding Signage
Park-and-Ride Enhancements
Other
Conceptual Design
Preliminary Engineering
Bidding and Construction
Construction Engineering
Q13. How much funding are you requesting from the Access to
Transit Program (grant award request must be at least
$15,000)?
Q14. Certain communities may be eligible to have the match
requirement waived – if your community is having difficulty
providing matching funds, please contact the Transit Manager.
Match Amount: How much in matching funds are you
committing to? (select all that apply and provide a dollar
amount for each category selected)
Q15. List all of the agencies/entities/grants that are the sources
of matching funds.
Conceptual Design: Request must be between $15,000 and $50,000.
Preliminary Engineering: Request must be between $25,000 and $100,000.
Bidding and Construction: Request must be between $150,000 and $1 million.
Construction Engineering: Request must be up to 15 percent of construction
costs with a maximum request of $150,000.
General Funds or Local Restricted Funds
Force Account Labor
Federal or State Funds
Private or Philanthropy
Cash Donations
Donated Labor/Materials
Other
Q16. Provide any relevant history/background information about
the project (including any environmental concerns). (max 2,000
characters)
Q17. Explain how the project will improve access to public transit
services. (max 2,000 characters)
Q18. Explain how the project will improve safety for people
accessing public transit services. (max 2,000 characters)
Q19. Explain the public engagement conducted for this project
to-date (including any engagement with the disability
community). If there is opposition to the project, explain what is
being done to address concerns. (max 2,000 characters)
Q20. Describe the project design and why it was chosen. (max
2,000 characters)
Q21. Explain how the project will impact transit ridership. (max
2,000 characters)
Q22. Describe how the project will be managed and maintained
long-term, including any equipment or staffing needs and how
they will be addressed. (max 2,000 characters)
Q23. Explain if and how the project meets or exceeds Public
Right-of-Way Accessibility Guidelines (PROWAG) as well as if
and how Universal Design Principals are incorporated into the
project.
Refer to the US Access Board for PROWAG: https://www.access-
board.gov/prowag/
Refer to the Centre for Excellence in Universal Design for Universal
Design Principles: https://universaldesign.ie/about-universal-
design/the-7-principles
Upload #1. Upload a copy of the Project Site Plan or Project
Location Map.
Upload #2. Upload a copy of the Project Budget.
A sample Project Budget document is provided
here: https://oakgov.co1.qualtrics.com/CP/File.php?
F=F_06ZRj6WmnBQvcMK
Upload #3. Upload any Public Engagement Documentation (e.g.
letters of support, public meeting minutes, survey results - must
be combined into a single document).
Upload #4. If applicable, upload any other materials that will help
us understand your project (e.g. construction drawings,
engineering documents, specifications, renderings, and/or site
photographs with captions - must be combined into a single
document).
Acknowledgements
Acknowledgement #1. If awarded funding, the
city/village/township will be required to enter into an Interlocal
Agreement with Oakland County.
Acknowledgement #2. The Access to Transit Program provides
up to a 50 percent initial grant award with semi-annual status
reports and a final report with expense documentation required
to release the remaining grant award at the end of the project.
Acknowledgement #3. Concept design or preliminary
engineering projects will subsequently move forward with
implementation and construction within a reasonable time
frame.
I acknowledge this statement
I acknowledge this statement
I acknowledge this statement
Acknowledgement #4. The project must comply with all federal
and state requirements regarding accessibility for people with
disabilities.
Acknowledgement #5. The awardee will coordinate with local
transit providers, road agencies, and property owners to obtain
all necessary approvals, easements, rights-of-way (ROW), and
permits within the proposed project timeline.
Acknowledgement #6. The awardee will maintain the project site
and any approved project scope items installed for the intended
design life. This includes ensuring access that complies with the
Americans with Disabilities Act (ADA).
Acknowledgement #7. Any contractor or sub-contractor
performing work on the project shall comply with the
requirements of the Davis Bacon Act / Michigan Prevailing Wage
Act.
Acknowledgement #8. The design professional for the project will
be required to certify that all design and/or construction was
completed according to industry standards and that all
necessary permits were obtained from and approved by the
relevant agencies.
Acknowledgement #9. Construction projects must install an
Oakland Transit recognition plaque (provided by Oakland
County) at the project location and maintain it at that site for a
minimum of five (5) years from the date of project completion.
I acknowledge this statement
I acknowledge this statement
I acknowledge this statement
I acknowledge this statement
I acknowledge this statement
Powered by Qualtrics
Acknowledgement #10. All of the information submitted is
accurate and that I have the approval to submit this application
on behalf of city/village/township identified above.
I acknowledge this statement
I acknowledge this statement
Page 9 of 13
ACCESS TO TRANSIT PROGRAM INTERLOCAL AGREEMENT
Exhibit B
Project Budget
Project Scope Item Unit Cost Quantity Total Cost
Total Project Budget
Funding Source % of Total
Project
Budget
Amount
Access to Transit Program Grant Award
Match Amount*
General Funds or Local Restricted Funds
Force Account Labor
Federal or State Funds
Private or Philanthropy
Cash Donations
Donated Labor/Materials
Total Funding Amount
*Refer to the Access to Transit Program Guide for acceptable match sources.
Page 10 of 13
ACCESS TO TRANSIT PROGRAM INTERLOCAL AGREEMENT
Exhibit C
Status Report/Final Report
Access to Transit Program Status Report
As required in the Interlocal Agreement, this report will be used to inform the Oakland
County Board of Commissioners and staff of the progress made on your project and to
justify any remaining grant fund disbursements.
If you encounter problems with the online form or are unable to submit, please contact
the Transit Manager:
Eli Cooper, Transit Manager
Oakland County Transit Division
248-975-9876
cooperel@oakgov.com
Point of Contact: Please enter the contact information for the person filling out this
report in case we need to follow up with questions. *
Is this the Final Report for your project? Is your project complete? *
Name
Title/Position
Public Body Name
Email Address
Phone Number
Yes
No
INTERIM REPORT
Please provide a few key bullet points about the status of your project. *
Please provide a brief summary of the portions of your project that have been
completed. *
Please list any remaining work to be done. *
What is your anticipated completion date? *
What is the estimated amount you have spent to date? Check all that apply. *
General Funds or Local Restricted Funds
Force Account Labor
Federal or State Funds
Private or Philanthropy
Cash Donations
Please upload photos demonstrating progress on the project.
Please provide any additional information, if needed.
FINAL REPORT
Date of Project Completion: *
Amount Requested for Final Reimbursement: *
Please upload a certification memo from the Design Professional for your
project with the following: *
Company letterhead
Statement certifying that all design and/or construction was completed according
to industry standards applicable at the time
Statement certifying that all necessary permits were obtained from and approved
by the relevant agencies
Signature of Design Professional
Donated Labor/Materials
Other (please specify)
Powered by Qualtrics
Please upload proof of payment for your project. Examples include: *
Invoices (not purchase orders or statements)
Contractor releases
Copies of canceled checks
Screenshots of ACH payments
Credit card receipts
Documentation of force account labor
Documentation of donated labor and/or materials (Donated labor should be valued
at minimum wage unless the person is professionally skilled in the work being
performed on the project. When a professional is volunteering professional
services, the wage rate this individual is normally paid for performing this service
may be charged to the project. Value of donated materials must be documented.
Value of donated land does not count as match.)
Please upload photos of your completed project, including photo(s) of the
installed Oakland Transit recognition sign(s). *
Please provide any additional information about the project, if needed.
Page 11 of 13
ACCESS TO TRANSIT PROGRAM INTERLOCAL AGREEMENT
Exhibit D
Contractor Insurance Requirements
During this Contract, the Contractor shall provide and maintain, at their own expense, all insurance
as set forth and marked below, protecting the County against any Claims, as defined in this Contract.
The insurance shall be written for not less than any minimum coverage herein specified. Limits of
insurance required in no way limit the liability of the Contractor.
Primary Coverages
Commercial General Liability Occurrence Form including: (a) Premises and Operations; (b)
Products and Completed Operations (including On and Off Premises Coverage); (c) Personal and
Advertising Injury; (d) Broad Form Property Damage; (e) Broad Form Contractual including coverage
for obligations assumed in this Contract;
$1,000,000 – Each Occurrence Limit
$1,000,000 – Personal & Advertising Injury
$2,000,000 – Products & Completed Operations Aggregate Limit
$2,000,000 – General Aggregate Limit
$ 100,000 – Damage to Premises Rented to You (formally known as Fire Legal Liability)
Workers’ Compensation Insurance with limits statutorily required by any applicable Federal or
State Law and Employers Liability insurance with limits of no less than $500,000 each accident,
$500,000 disease each employee, and $500,000 disease policy limit.
1. ☐ Fully Insured or State approved self-insurer.
2. ☐ Sole Proprietors must submit a signed Sole Proprietor form.
3. ☐ Exempt entities, Partnerships, LLC, etc., must submit a State of Michigan form WC -337
Certificate of Exemption.
Commercial Automobile Liability Insurance covering bodily injury or property damage arising out
of the use of any owned, hired, or non-owned automobile with a combined single limit of $1,000,000
each accident. This requirement is waived if there are no company owned, hired or non-owned
automobiles utilized in the performance of this Contract.
Commercial Umbrella/Excess Liability Insurance with minimum limits of $2,000,000 each
occurrence. Umbrella or Excess Liability coverage shall be no less than following form of primary
coverages or broader. This Umbrella/Excess requirement may be met by increasing the primary
Commercial General Liabil ity limits to meet the combined limit requirement.
Third-Party Employee Theft Insurance Coverage will be required in the minimum amount of the
grant with the County of Oakland named as an additional insured.
Page 12 of 13
ACCESS TO TRANSIT PROGRAM INTERLOCAL AGREEMENT
Supplemental Coverages – As Needed
1. Professional Liability/Errors & Omissions Insurance (i.e., Consultants, Technology Vendors,
Architects, Engineers, Real Estate Agents, Insurance Agents, Attorneys, etc.) with minimum
limits of $1,000,000 per claim and $1,000,000 aggregate shall be required when the Contractor
provides professional services that the County relies upon.
2. Cyber Liability Insurance with minimum limits of $1,000,000 per claim and $1,000,000
aggregate shall be required when the Subrecipient has access to County IT systems and/or stores
County data electronically.
3. Other Insurance Coverages as may be dictated by the provided product/service and deemed
appropriate by the County Risk Management Department.
General Insurance Conditions
The aforementioned insurance shall be endorsed, as applicable, and shall contain the following
terms, conditions, and/or endorsements. All certificates of insurance shall provide evidence of
compliance with all required terms, conditions and/or endorsements.
1. All policies of insurance shall be on a primary, non-contributory basis with any other insurance
or self-insurance carried by the County;
2. The insurance company(s) issuing the policy(s) shall have no recourse against the County for
subrogation (policy endorsed written waiver), premiums, deductibles, or assessments under any
form. All policies shall be endorsed to provide a written waiver of subrogation in favor of the
County;
3. Any and all deductibles or self-insured retentions shall be assumed by and be at the sole risk of
the Contractor;
4. Contractors shall be responsible for their own property insurance for all equipment and personal
property used and/or stored on County property;
5. The Commercial General Liability and Commercial Automobile Liability policies along with any
required supplemental coverages shall be endorsed to name the County of Oakland and it
officers, directors, employees, appointees and commissioners as additional insured where
permitted by law and policy form;
6. If the Contractor’s insurance policies have higher limits than the minimum coverage
requirements stated in this document the higher limits shall apply and in no way shall limit the
overall liability assumed by the Contractor under contract.
7. The Contractor shall require its contractors or sub-contractors, not protected under the
Contractor’s insurance policies, to procure and maintain insurance with coverages, limits,
provisions, and/or clauses equal to those required in this Contract;
8. Certificates of insurance must be provided no less than ten (10) Business Days prior to the
County’s execution of the Contract and must bear evidence of all required terms, conditions and
endorsements; and provide 30 days’ notice of cancellation/material change endorsement.
Page 13 of 13
ACCESS TO TRANSIT PROGRAM INTERLOCAL AGREEMENT
9. All insurance carriers must be licensed and approved to do business in the State of Michigan
along with the Contractor’s state of domicile and shall have and maintain a minimum A.M. Best’s
rating of A- unless otherwise approved by the County Risk Management Department.
Applications Received
2024 Access to Transit Program
Recommended for Award
•$30,000 Access to Transit Grant
($37,500 Total Project Cost)
•Conceptual design to determine
safer configuration (including a
potential roundabout) of
intersection with existing bus
shelter and bus stop
3
Beverly Hills
Southfield Rd & Beverly Rd Intersection Study
•$120,000 Access to Transit Grant
($150,000 Total Project Cost)
•Bidding and construction of:
•Bus shelters
•Trash receptacles
•Bike racks
•Bike repair stations
at existing bus stops
4
Birmingham
Woodward Ave and Maple Rd Bus Stop Enhancements
•$20,000 Access to Transit Grant
($25,000 Total Project Cost)
•Conceptual design for a 4-lane to
2-lane road diet on an existing
transit corridor that will add:
•On-street parking
•Greenspace
•Traffic calming
•Bus shelters
•Bike racks
•Pedestrian signals
5
Clawson
Main St Road Diet Design
•$80,000 Access to
Transit Grant
($100,000 Total
Project Cost)
•Conceptual design,
preliminary
engineering, and
bidding and
construction for:
•Sidewalks, key walks,
and ADA upgrades
•Benches
at existing bus stops
6
Farmington
Grand River Ave Bus Stop Enhancements
•$427,500 Access to
Transit Grant ($534,375
Total Project Cost)
•Pathways to fill in gaps
•Will connect to existing
bus stops
7
Rochester Hills
Adams Rd Pathway Connections
•$100,000 Access to
Transit Grant
($125,000 Total
Project Cost)
•Preliminary
engineering for a
connection across the
freeway as part of the
Nine Mile Urban Trail
•On an existing top-
ridership transit
corridor
8
Southfield
Nine Mile Rd Non-Motorized Bridge Over M-10/M-39
Postponed for Further Discussion
•$148,800 Access to Transit Grant
($186,000 Total Project Cost)
•Bidding and construction of
signage at existing bus stops
10
Oak Park
Citywide Wayfinding Signage
•$662,872 Access to Transit Grant
(covers Total Project Cost)
•Bidding and construction of
sidewalks connecting to existing
bus stop
11
Pontiac
Giddings Rd Sidewalks
Not Recommended for Award
•$388,000 Requested Funding
($582,000 Total Project Cost)
•Preliminary engineering,
bidding and construction, and
construction engineering of:
•Shared lane markings and
roadside signage on
neighborhood street
•Conversion of a neighborhood
street into a non-motorized trail
•Does not connect to existing
transit service
13
Bingham Farms
Non-Motorized Accommodations on
Bingham Rd and Timber Trail Rd
•$225,000 Requested
Funding ($450,000 Total
Project Cost)
•Conceptual design,
preliminary engineering,
bidding and construction
for the redevelopment of
an old barber shop into a
pocket park and mobility
hub
•Does not connect to
existing transit service
14
Independence Township
Mobility Hub