HomeMy WebLinkAboutResolutions - 2024.09.19 - 41930
AGENDA ITEM: Amendment 2024-3 to North Oakland Transportation Authority (NOTA) Interlocal
Agreement for Expanded Services
DEPARTMENT: Economic Development - Oakland County Transit Division
MEETING: Board of Commissioners
DATE: Thursday, September 19, 2024 9:30 AM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-4430 _ 24-70
Motion to adopt the attached suggested resolution.
ITEM CATEGORY SPONSORED BY
Interlocal Agreement Brendan Johnson
INTRODUCTION AND BACKGROUND
This request is for the approval of Amendment 2024-3 to the Interlocal Agreement with North
Oakland Transportation Authority (NOTA) to support continued services for the Participating
Communities and memorializing and confirming services for the residents of Independence,
Springfield townships and the City of the Village of Clarkston based on the successful completion of
the six-month pilot service. Exhibit B of the amendment includes an increase of $1,300,867 of
additional County Millage funds beyond the $4,187,562 provided under Amendment 2024-
1. NOTA’s overall budget is projected to increase from $6,817,184 to $8,041,457. The adjustments
include:
Income adjustments:
County Millage $1,300,867
Non-County Revenue ($76,594)
Expense Adjustments:
Salaries and Benefits $447, 000
Program Costs ($28,830)
Building Costs ($4500)
Operating Expenses $105,603
Capital Costs $705, 000 – Including $931,000 for additional Vehicles
All the adjustments are directly related to providing continuing and expanded services eligible from
the Oakland County Public Transportation Millage. Reductions are based on NOTA’s experience
year to date and projections through year’s end.
On final approval, the Board Chair is authorized to amend the Interlocal Agreement on behalf of the
County. The amendments are reflected in the attached Amended Schedule A – 2024 NOTA's 2024-
3 Amendment
POLICY ANALYSIS
This is a request to approve Amendment #3 with NOTA to amend the Scope of Work and Budget to
continue and expand services for pre-existing Participating and Affiliate Communities and to
transition the communities of Independence Township, the City of the Village of Clarkston and
Springfield Township from Affiliate to Participating Communities. It includes a request for an
additional $1,300,867 in funding from the Oakland County Public Transportation Millage to address
increased costs for continuing and newly expanded services.
• In this agreement, the term “Participating Community” is defined to include Addison
Township, Village of Leonard, Oxford Township, Village of Oxford, Orion Township, Village of
Lake Orion, Independence Township, City of the Village of Clarkston, and Springfield
Township. Residents living in these communities may utilize transportation services provided
by NOTA.
• In this agreement, the term “Affiliate Community” is defined to include Brandon Township,
and Village of Ortonville. Residents living in these communities may utilize transportation
services provided by NOTA or their municipality.
With this amendment, total funding for 2024 services equals $5,488,429. Over the life of the total
contract and including the pending amendment, the total amount allocated would be $8,336,034.
HISTORY
The original three-year agreement with NOTA was approved February 16, 2023 through Resolution
#2023-2589 _ 23-24. The purpose of the agreement was to support and improve transportation
services for all residents in the County through the creation and extension of new routes, increase
hours of operation and frequency, and fund related capital improvements.
On November 16, 2023, Resolution #2023-3501 _ 23-150 approved a no-cost amendment to the
NOTA agreement. The purpose of the amendment was to expand their service area and to increase
revenues and reallocate their expenses by reallocating budget funds.
Amendment #1 to the agreement with NOTA was approved December 7, 2023 through Resolution
#2023-3544 _ 23-157. The purpose of the amendment was to provide public transit services for the
residents of Oakland County in 2024.
Amendment #2 to the agreement with NOTA was approved March 14, 2024 through Resolution
#2024-3892 _ 24-12. The purpose of the amendment was to support a demonstration project
providing additional public transportation services in Independence and Springfield townships and
the City of the Village of Clarkston for a six-month period beginning on, or about, March 1, 2024.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Eli Cooper, Manager Transit
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 9/19/2024
David Woodward, Board of Commissioners Approved - 9/19/2024
Walt Herzig, Executive's Office Approved - 9/20/2024
Lisa Brown, Clerk/Register of Deeds Final Approval - 9/23/2024
AGENDA DEADLINE: 09/19/2024 9:30 AM
ATTACHMENTS
1. Economic Development - NOTA 2024 Amendment #3 - Schedule A
2. 2024-3 NOTA Contract Amendment_08142024
3. 2024-3 NOTA Amendment Exhibit A_IT
4. 2024-3 NOTA Amendment Exhibit B_IT v 2
5. 2024 NOTA Contract Amendment - signed 12122023
6. Amendment 2024 2 Signed
COMMITTEE TRACKING
2024-09-03 Transit - Refer to Economic Development & Infrastructure
2024-09-11 Economic Development & Infrastructure - Recommend to Board
2024-09-19 Full Board - Adopt
Motioned by: Commissioner Penny Luebs
Seconded by: Commissioner Robert Hoffman
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Christine
Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson,
William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ann Erickson Gault,
Linnie Taylor (17)
No: None (0)
Abstain: None (0)
Absent: Kristen Nelson (1)
Passed
September 19, 2024
RESOLUTION #2024-4430 _ 24-70
Sponsored By: Brendan Johnson
Economic Development - Oakland County Transit Division - Amendment 2024-3 to North
Oakland Transportation Authority (NOTA) Interlocal Agreement for Expanded Services
Chair and Members of the Board:
WHEREAS the North Oakland Transportation Authority (NOTA) and Oakland County have agreed to
Amendment 2024-3 to the Public Transportation Agreement set forth in the attached Amended
Exhibit A – Scope of Transportation Services and Amended Exhibit B – Budget, to reflect increases in
services and associated revenues and costs which new and amended exhibits are necessary to
deliver public transportation services consistent with the Millage.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves Amendment 2024-3 to the Public Transportation Agreement between Oakland County and
NOTA with the attached Amended Exhibit A – Scope of Transportation Services and Amended
Exhibit B – Budget.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners acknowledges an
appropriation of $1,300,867 of additional funds beyond what was provided under Amendment 2024-1
from the Oakland County Public Transportation Millage to address increased costs for continuing and
newly expanded services.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the
Manager Transit, at their sole discretion, to grant changes in allocations within the line item budget,
being the attached Amended Exhibit B, at the request of NOTA provided that such request shall be
presented by NOTA to the Manager Transit in writing, specifying the change requested, the reason(s)
for the requested change and verifying that such change will not result in an increase in the total
budgeted amount under the attached Amended Exhibit B (i.e., a “no cost” amendment).
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the Chair
of the Board to execute the Amendment of Agreement on behalf of Oakland County.
BE IT FURTHER RESOLVED that the FY 2024 budget shall be amended as reflected in the attached
Schedule A – Budget Amendment.
Chair, the following Commissioners are sponsoring the foregoing Resolution: Brendan Johnson.
Date: September 19, 2024
David Woodward, Commissioner
Date: September 20, 2024
Walt Herzig, Chief Deputy County Executive
Date: September 23, 2024
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2024-09-03 Transit - Refer to Economic Development & Infrastructure
2024-09-11 Economic Development & Infrastructure - Recommend to Board
2024-09-19 Full Board - Adopt
Motioned by Commissioner Penny Luebs seconded by Commissioner Robert Hoffman to adopt the
attached Interlocal Agreement: Amendment 2024-3 to North Oakland Transportation Authority
(NOTA) Interlocal Agreement for Expanded Services.
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Christine Long,
Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William
Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ann Erickson Gault, Linnie
Taylor (17)
No: None (0)
Abstain: None (0)
Absent: Kristen Nelson (1)
Passed
ATTACHMENTS
1. Economic Development - NOTA 2024 Amendment #3 - Schedule A
2. 2024-3 NOTA Contract Amendment_08142024
3. 2024-3 NOTA Amendment Exhibit A_IT
4. 2024-3 NOTA Amendment Exhibit B_IT v 2
5. 2024 NOTA Contract Amendment - signed 12122023
6. Amendment 2024 2 Signed
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
September 19, 2024, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Thursday, September 19, 2024.
Lisa Brown, Oakland County Clerk / Register of Deeds
Oakland County, Michigan
ECONOMIC DEVELOPMENT - OAKLAND COUNTY TRANSIT DIVISION - NOTA 2024-3 Amendment
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2024
Amendment
FY 2025
Amendment
FY 2026
Amendment
E Oakland Transit Transit Services FND58800 CCN1090802 SC730373 PRG172155 730000 Contracted Services 931,000 369,867 -
E Oakland Transit Transit Services FND58800 CCN1090802 SC796500 PRG172155 796500 Budgeted Equity Adjustment (931,000)(369,867)-
Total Expenditures $-$-$-
OAKLAND COUNTY EXECUTIVE DAVID COULTER
Transit Division
(248) 975-9876 | OaklandCountyTransit@oakgov.com
AMENDMENT OF INTERLOCAL CONTRACT: CON00010161
AMENDMENT: 2024-3
AMENDMENT DATE: August 14, 2024
This AMENDMENT OF INTERLOCAL CONTRACT (hereafter this "Amendment") is made and entered into by and
between the Contractor named and identified below, (hereafter “Contractor”) and the COUNTY OF OAKLAND
(hereafter “County”) whose address is 2100 Pontiac Lake Rd, Waterford, MI 48328.
CONTRACTOR ADDRESS
North Oakland Transportation Authority
675 S Glaspie St
Oxford, MI 48371 Vendor Number: 0000040437
The County and Contractor agree and acknowledge that the purpose of this Amendment is to modify as
provided herein and otherwise continue the present contractual relationship between the Parties as described
in their current contract with the same contract number as above.
In consideration of the extension of the mutual promises, representations, assurances, agreements, and
provisions in the Contract and this Amendment, the adequacy of which is hereby acknowledged by the Parties,
the County and Contractor hereby agrees to amend the current Contract as follows:
1.0 The County and Contractor agree that any and all defined words or phrases in the current Contract
between the parties will apply equally to and throughout the amendment.
2.0 The Parties agree that any and all other terms and conditions set forth in the current Contract between
the Parties shall remain in full force and effect and shall not be modified, excepted, diminished, or
otherwise changed or altered by this Amendment except as otherwise expressly provided for in this
Amendment.
3.0 Description of Change:
Amendment of Scope of Work and Budget to continue and expand services for pre-existing Participating
and Affiliate Communities and to transition the communities of Independence Township, the City of the
Village of Clarkston and Springfield Township from Affiliate to Participating Communities as described in
Exhibit A.
OAKLAND COUNTY EXECUTIVE DAVID COULTER
Transit Division
(248) 975-9876 | OaklandCountyTransit@oakgov.com
Page 2 of 3
AMENDMENT OF INTERLOCAL AGREEMENT
In addition to and without limiting any of Contractor’s obligations or duties under the Contract,
Contractor shall provide County with the Deliverables (goods and/or services) provided in the attached
Amended Exhibit A (Scope of Transportation Services) for the values provided therein, which is included
and incorporated into this Amendment. The Parties shall comply with the terms in Amended Exhibit A
(Scope of Transportation Services).
In addition to and without limiting any of Contractor’s obligations or duties under the Contract,
Contractor shall provide County with the Deliverables (goods and/or services) provided in the attached
Amended Exhibit B (Budget) for the prices provided therein, which is included and incorporated into this
Amendment. The Parties shall comply with the terms in Amended Exhibit B (Budget).
For and in consideration of the mutual assurances, promises, acknowledgments, warrants, representations, and
agreements set forth in the Contract and this Amendment, and for other good and valuable consideration, the
receipt and adequacy of which is hereby acknowledged, the undersigned hereby execute this Amendment on
behalf of the County, and Contractor and by doing so legally obligate and bind the County and Contractor to the
terms and conditions of the Contract and this Amendment.
Authorization and Completion of Agreement. The Parties have taken all actions and secured all
approvals necessary to authorize and complete this Amendment of Interlocal Contract. The persons
signing this Agreement on behalf of each Party have legal authority to sign this Agreement and bind the
Parties to the terms and conditions contained herein.
IN WITNESS WHEREOF, Lynn Gromaski, Executive Director, North Oakland Transportation Authority,
hereby acknowledges that she has been authorized by a resolution of the North Oakland
Transportation Authority, a certified copy of which is attached, to execute this Agreement on behalf of
Public Body and hereby accepts and binds Public Body to the terms and conditions of this Agreement.
EXECUTED: ____________________________________ DATE: _______________
Lynn Gromaski, Executive Director
North Oakland Transportation Authority
OAKLAND COUNTY EXECUTIVE DAVID COULTER
Transit Division
(248) 975-9876 | OaklandCountyTransit@oakgov.com
Page 3 of 3
AMENDMENT OF INTERLOCAL AGREEMENT
WITNESSED: ___________________________________ DATE: _______________
North Oakland Transportation Authority
IN WITNESS WHEREOF, David T. Woodward, Chairperson, Oakland County Board of Commissioners,
hereby acknowledges that he has been authorized by a resolution of the Oakland County Board of
Commissioners to execute this Agreement on behalf of Oakland County, and hereby accepts and binds
Oakland County to the terms and conditions of this Agreement.
EXECUTED: ____________________________________ DATE: _______________
David T. Woodward, Chairperson
Oakland County Board of Commissioners
WITNESSED: ___________________________________ DATE: _______________
Oakland County Board of Commissioners
County of Oakland
Page 1 of 4
INTERLOCAL AGREEMENT
OAKLAND COUNTY EXECUTIVE, DAVID COULTER
EXHIBIT A
AMENDMENT: 2024-3
2024 NORTH OAKLAND TRANSPORTATION AUTHORITY (NOTA)
SCOPE OF TRANSPORTATION SERVICES
Scope of Work Summary:
1. 2024 Scope of Services Utilizing Oakland County Millage Funds
a. In this agreement, the term “Participating Community” is defined to include Addison
Township, Village of Leonard, Oxford Township, Village of Oxford, Orion Township,
Village of Lake Orion, Independence Township, City of the Village of Clarkston, and
Springfield Township.
b. In this agreement, the term “Affiliate Community” is defined to include Brandon
Township, and Village of Ortonville.
c. NOTA shall provide the service as set forth in this Exhibit A on September 1, 2024.
d. NOTA shall provide transportation services for residents of the Participating and
Affiliate Communities as outlined in Exhibits A and B. Residents of Participating and
Affiliate Communities can utilize NOTA transportation services within the driving
boundaries as shown on the 2024 NOTA Service Area Map on page 4 of this Exhibit A.
e. In addition to continued transportation services for senior, low-income, disabled, and
veteran residents to be in place on January 1, 2024, transportation services will be
made available to the general public on or before June 30, 2024 based upon mutually
acceptable schedule and fares with the priority being given to seniors aged 55 and
older, low-income individuals, persons with disabilities, and veterans; however, trip
fulfillment is at the discretion of NOTA, subject to its capacity to accommodate such
trips.
2. Service Guidelines
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INTERLOCAL AGREEMENT
OAKLAND COUNTY EXECUTIVE, DAVID COULTER
a. Observed Holidays include the following: New Year’s Eve, New Year’s Day, Easter,
Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Friday after
Thanksgiving, Christmas Eve, and Christmas Day. Trip fulfillment on observed holidays is
at the discretion of NOTA, subject to its capacity to accommodate such trips.
b. Weekday service hours shall be maintained Monday-Friday from 6:00 a.m. – 9:00 p.m.,
excluding holidays.
c. Weekend service hours shall be maintained on Saturdays from 6:00 a.m. – 4:00 p.m. and
Sundays from 7:30 a.m. – 3:30 p.m., excluding holidays.
d. Residents may request to be transported outside of NOTA’s posted service hours and on
observed holidays, but trip fulfillment is solely at the discretion of NOTA based on its
capacity to accommodate such trips.
e. Customer service and ride scheduling call center hours shall be maintained Monday-
Friday from 8:00 a.m. – 5:00 p.m., excluding holidays.
f. Riders will schedule trips directly with NOTA and advance notice of at least 3 business
days is requested. Riders can request rides with less advance notice, but trip fulfillment is
at the discretion of NOTA based on its capacity to accommodate such trips.
3. Relations of Parties
a. NOTA staff shall attend scheduled meetings with Oakland County Transit Division staff
and the other Oakland County transit providers to coordinate on a seamless system of
transportation that meets the needs of all Oakland County residents.
b. NOTA will work in a timely manner to address all concerns related to the contracted
services presented by the Oakland County Transit Division staff and/or staff/elected
officials from Participating and Affiliate Communities.
c. NOTA will work with other Oakland County transit providers to fulfill trip requests if
unable to accommodate them internally subject to NOTA’s capacity and software
capabilities.
d. NOTA will work towards enabling transfers to and from other Oakland County transit
providers, if needed, to fulfill trip requests, with transfer locations and fare payment
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INTERLOCAL AGREEMENT
OAKLAND COUNTY EXECUTIVE, DAVID COULTER
coordinated with the other transit provider(s). Transfers will be at NOTA’s discretion and
subject to capacity and software capabilities.
e. NOTA will share announcements of new service changes utilizing Transit Millage funding
(for example: draft press releases, newsletters, marketing, and communications
information) with Oakland County Transit Division staff at least two weeks before release
to ensure coordinated communication and will incorporate the Oakland Transit logo as
outlined in Exhibit E. Oakland County will also share announcements or information
mentioning NOTA with NOTA at least two weeks before release.
4. Service Operations
a. NOTA will always maintain its equipment in good mechanical condition in conformity with
all applicable safety regulations and will keep all vans and/or buses in clean condition.
NOTA vehicles shall be subject to inspection by Oakland County upon reasonable demand.
b. NOTA warrants that it now has, and will continue to have, during the term of this
agreement, all necessary licenses, certifications, or other documents required by any
federal or state governmental agency which authorize, permit or pertain to the operation
of public transportation service. Verification of such licenses shall be presented to
Oakland County upon demand.
c. NOTA will utilize drivers for this service who are properly qualified and lawfully licensed
for the service provided in the vehicles used and have received training. Criminal
background checks will be performed on all drivers. Drivers will display proper courtesy
toward passengers and maintain a neat, clean appearance.
d. NOTA will maintain official logos, markings, or text affixed to the exterior of all revenue
service vehicles that include “North Oakland Transportation Authority/NOTA” and
“Oakland Transit” so users of the service can identify vehicles. Usage of the Oakland
Transit logo is outlined in Exhibit E – License for Use of County Servicemark.
Page 4 of 4
INTERLOCAL AGREEMENT
OAKLAND COUNTY EXECUTIVE, DAVID COULTER
Page 1 of 8
INTERLOCAL AGREEMENT
OAKLAND COUNTY EXECUTIVE, DAVID COULTER
EXHIBIT B
AMENDMENT: 2024-3
2024 NORTH OAKLAND TRANSPORTATION AUTHORITY (NOTA)
BUDGET
Oakland County Public Transportation Millage Funds:
Total payment not to exceed $5,488,429 to maintain current services and expand services as
planning substantiates.
1. Terms of Payment for Services:
Payment for the Scope of Work as described in Exhibit A will be as follows: Oakland County
will distribute an amount not to exceed $5,488,429 (Five Million Four Hundred Eighty-Eight
Thousand Four Hundred Twenty-Nine Dollars) in Public Transportation Millage Funds to
NOTA for the scope of work that is incorporated into this Agreement as Exhibit A. NOTA will
receive quarterly payments as shown in the Payment Schedule table below. Except as
extended, modified, or amended pursuant to Article II and/or Article III of the Agreement,
the Terms of Payment set forth herein shall expire on December 31, 2024.
2. Fee for Transportation Services
The following factors are included in the NOTA fee for transportation services:
a. Insurance: Insurance coverages to meet the County Contractor Insurance
Requirements as described in Exhibit D.
b. Operations: NOTA anticipates an overall increase in operational costs compared to
the 2023 budget due to an expanded service area and driving boundary and opening
the service to the general public, leading to an anticipated increase in the overall
distance of one-way trips and a projected increase in ridership.
c. Fuel and Maintenance: NOTA shall be responsible for fueling, cleaning, and all
maintenance of vehicles. Vehicles shall be maintained consistent with appropriate
industry safety standards.
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INTERLOCAL AGREEMENT
OAKLAND COUNTY EXECUTIVE, DAVID COULTER
d. Fares: NOTA is implementing an updated fare structure, as outlined in Section 6.
e. Staff: Hire and train additional staff to enhance capacity and deliver quality services.
f. Vehicle Fleet: Take delivery of additional ADA-compliant vehicles to expand the
vehicle fleet to meet projected capacity needs and improve service frequency.
3. Payment Schedule
2024 Operations Capital
Jan (for Jan-Mar services) $ 794,390.50 $ 1,010,000.00
Apr (for Apr-Jun services) $ 794,390.50
Jul (for Jul-Sept services $ 794,390.50 $ 931,000.00
Oct (for Oct-Dec services) $ 1,164,257.50
TOTAL $ 3,547,429.00 $ 1,941,000.00
a. $1,010,000 has been allocated for capital expenditures for the purchase of Project
Vehicle(s): ten (10) ADA-compliant transit vans and three (3) ADA-compliant minivans.
This shall be paid by Oakland County to NOTA in an amount not to exceed $1,010,000
(One Million Ten Thousand Dollars) within 30 days of Oakland County receiving notice
of delivery of each vehicle from NOTA.
b. $931,000 has been allocated for additional capital expenditures for the purchase of
Project Vehicle(s): ten (10) ADA-compliant transit vans. This shall be paid by Oakland
County to NOTA in an amount not to exceed $931,000 (Nine Hundred Thirty-One
Thousand Dollars) within 30 days of Oakland County receiving notice of delivery of
each vehicle from NOTA
4. Invoices
a. The first payment by the County, after the Agreement is fully executed, will be made
within 30 days of receipt of an invoice from NOTA for the amount listed in Section 3.
Thereafter, NOTA shall submit an invoice for payment on the first day of each quarter,
with the County making payment no later than the last day of the first month of the
quarter.
5. Fare Collection
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INTERLOCAL AGREEMENT
OAKLAND COUNTY EXECUTIVE, DAVID COULTER
a. NOTA shall charge residents of Participating Communities utilizing its service a base
fare of $4.00 per each one-way trip within the driving boundary as shown on the 2024
NOTA Service Area Map as incorporated in Exhibit A.
b. NOTA shall charge seniors aged 55 and older, persons with disabilities, low-income
individuals, and veterans of Participating Communities a discounted fare of $2.00 per
one-way trip within the driving boundary as shown on the 2024 NOTA Service Area
Map as incorporated in Exhibit A.
c. NOTA may, at its sole discretion, provide trips outside the driving boundary as shown
on the 2024 NOTA Service Area Map incorporated in Exhibit A to residents of
Participating Communities at a base fare of $4.00 per one-way trip plus $2.50 per mile
driven outside the boundary subject to capacity and software capabilities.
d. NOTA may, at its sole discretion, provide trips outside the driving boundary as shown
on the 2024 NOTA Service Area Map incorporated in Exhibit A for seniors aged 55 and
older, persons with disabilities, low-income individuals, and veterans of Participating
Communities at a discounted fare of $2.00 per one-way trip plus a discounted rate of
$1.25 per mile driven outside the boundary subject to capacity and software
capabilities.
e. The per mile fee for all one-way out of boundary trips is charged starting at the driving
boundary and ending at the destination and vice versa.
f. Fares for rides will be the sole responsibility of the rider and will be paid at the time
of the ride.
g. Aides or persons assisting either seniors or persons with disabilities will be permitted
to ride at no cost.
h. All fares paid by eligible residents are to be retained by NOTA.
6. Capital Expenditures
a. NOTA shall take delivery of twenty (20) ADA-compliant transit vans and three (3) ADA-
compliant minivans for expanded and general public service, hereinafter referred to
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INTERLOCAL AGREEMENT
OAKLAND COUNTY EXECUTIVE, DAVID COULTER
as “Project Vehicle(s),” to expand and improve service in accordance with the terms
and conditions of this Agreement.
b. The Project Vehicle(s) shall comply with all Federal Contract Clauses: All federal
clauses can be found in the respective contracts on the State Vehicle Contracts and
Procurement website at https://www.michigan.gov/mdot/travel/mobility/pub-
transit/state-vehicle-contracts-and-procurement.
c. All capital expenditures for the purchase of Project Vehicle(s) shall comply with
Section 3(a), above.
d. NOTA agrees to use Project Vehicles for the purposes as stated in Exhibit A, which is
incorporated into this Agreement.
e. NOTA agrees to provide all maintenance and repair of these vehicles, consistent with
its responsibilities in Section 2(c), above.
f. Prior to delivery of the Project Vehicle(s), NOTA shall provide Oakland County with the
Make, Model and VIN number(s) of the Project Vehicle(s).
g. NOTA is to notify Oakland County that they have taken possession of the Project
Vehicle(s) and provide the date that each Project Vehicle(s) is placed in revenue
service.
h. NOTA shall notify Oakland County of any changes, collisions, or significant damage to
the Project Vehicle(s).
i. NOTA shall retain title to Project Vehicles. No Project Vehicles shall be disposed of or
reassigned without prior written approval by Oakland County.
7. Project Vehicle Disposition
The Parties intend and agree that if Oakland County provides funding for capital expenditures
(i.e., vehicles) to NOTA and this Agreement is terminated or not renewed before any or all of
the purchased vehicles reach the end of their Minimum Useful Life, as defined herein, or if a
purchased vehicle is removed from service prior to the end of its Minimum Useful Life, NOTA
shall reimburse Oakland County for the Remaining Value of any such vehicle(s) in accordance
with the following:
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INTERLOCAL AGREEMENT
OAKLAND COUNTY EXECUTIVE, DAVID COULTER
a. For the purpose of this Agreement, the “Minimum Useful Life” of each purchased
vehicle shall be determined to be five (5) years, beginning on the date the vehicle
is placed into service.
b. The value of each vehicle shall be depreciated on a straight-line basis according to
the time each vehicle has been in service, i.e., twenty percent (20%) depreciation
in value for each year the vehicle has been in service, or any fraction thereof. Thus,
each vehicle will be fully depreciated five (5) years after it is put into service.
c. Correspondingly, the Remaining Value of the vehicle shall be the purchase price
minus depreciation.
d. Any insurance proceeds obtained by NOTA in connection with a vehicle which is
permanently taken from service as a result of collision, fire, or other such casualty
shall be applied toward the amount of reimbursement owed to Oakland County.
Oakland County will then work with NOTA to determine whether a replacement
vehicle is to be purchased by Oakland County with transit millage funds.
e. No vehicle shall be disposed of before the end of its Minimum Useful Life without
prior Oakland County approval.
f. NOTA shall maintain financial and operating records for each vehicle for at least
seven (7) years from the date of its disposal or permanent removal from service.
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INTERLOCAL AGREEMENT
OAKLAND COUNTY EXECUTIVE, DAVID COULTER
8. Budget
Revenues
Fares $ 150,000
Oakland County Transit Millage $ 5,488,429
Municipal Credits $ 74,374
Community Credits $ 0
Local Bus Operating Funding (New 2024) $ 1,802,299
Grant Revenue $ 349,713
Local Revenue $ 322
Other Revenue: Miscellaneous $ 176,320
Revenue Total $ 8,041,457
Expenses
Salaries and Benefits
Administration Salary $ 392,000
Dispatch/Drivers Wages $ 3,031,508
Mechanic/Maintenance Wages $ 0
Grant Payroll Expenses $ 0
Personnel Benefits $ 356,000
Pension/Retirement Benefits $ 173,000
Other: Salary Expenses $ 316,000
Salaries and Benefits Total $ 4,268,508
Program Costs
Communication Expenses- Phones, Tablets Etc. $ 67,375
Drug and Alcohol Testing $ 10,490
Fuel - Diesel and Oil $ 330,000
Grant Program Expenses $ 0
Insurance Expenses $ 370,000
Maintenance/Repairs $ 210,000
Other: Program Costs $ 55,778
Program Cost Total $ 1,043,643
Building Costs
Building Rent/Lease $ 0
Snow Removal/Landscaping $ 7,000
Utilities $ 20,000
Other: Building Operating Expenses $ 19,455
Building Cost Total $ 46,455
Operating Expenses
Advertising/Marketing $ 36,000
Dispatch Software $ 53,000
Page 7 of 8
INTERLOCAL AGREEMENT
OAKLAND COUNTY EXECUTIVE, DAVID COULTER
Memberships and Dues $ 0
Office Supplies $ 32,840
Professional Development- Training and Education, Travel, Etc. $ 22,250
Professional Services- Audit, Legal, Website, IT, Other $ 124,843
Trolley Expenses $ 28,000
Other: Administrative Costs $ 0
Operating Expenses Total $ 296,933
Contingency
Contingency $ 0
Contingency Total $ 0
Capital Costs
Equipment $ 159,918
Expansions- Parking Lots, Building Etc $ 0
Office Capital $ 30,000
Software $
Vehicles $ 1,941,000
Other: Capital Costs $ 255,000
Capital Costs Total $ 2,385,918
Expense Total $ 8,041,457
a. Any changes to line item budget allocations requested by NOTA shall be made in writing,
directed to the Manager Transit, and shall specify the nature of the change requested,
the reason for the proposed change and whether or not the requested change will result
in an increase in the overall total budget amount. The Manager Transit shall have then
have sole discretion to grant or deny the change, in whole or in part, consistent with the
authority that the Manager Transit has been given by the Oakland County Board of
Commissioners (BOC).
b. Other than as provided in the above subsection (a), the Parties acknowledge that in
accordance with subsection 14.1 of the Agreement (“Amendments”), the commitment or
disbursement of Public Transportation Millage funds by NOTA for items not specifically
budgeted above, or payment by NOTA of an amount in an excess of the budgeted amount
for a particular line item as addressed under subsection 3.4 of the Agreement (“Not to
Exceed”) are not permissible under this Agreement without a duly approved and executed
amendment to the Agreement. No services shall be commenced, and no costs or
Page 8 of 8
INTERLOCAL AGREEMENT
OAKLAND COUNTY EXECUTIVE, DAVID COULTER
obligations incurred, including, but not limited to, real property transactions or capital
expenditures not presently budgeted, unless appropriate approval has been obtained
from the County.
David T. Woodward (Dec 12, 2023 10:30 EST)Dec 12, 2023
Dec 12, 2023
David T. Woodward (Mar 14, 2024 12:32 EDT)Mar 14, 2024
Mar 14, 2024