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Home My WebLink AboutResolutions - 2025.03.18 - 41936 AGENDA ITEM: Stormwater Pumping Station Operation and Maintenance Agreement with City of Sylvan Lake DEPARTMENT: Water Resources Commissioner MEETING: Board of Commissioners DATE: Tuesday, March 18, 2025 9:30 AM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2025-5020 Motion to authorize the Chair of the Board of Commissioners to execute the agreement with the City of Sylvan Lake for the operation and maintenance of the city's stormwater pumping station. ITEM CATEGORY SPONSORED BY Interlocal Agreement Yolanda Smith Charles INTRODUCTION AND BACKGROUND The City of Sylvan Lake owns a stormwater pumping station and collection system. It would like Oakland County, through its agent, the Water Resources Commissioner (WRC), to operate and maintain the pumping station on a nonprofit basis. The WRC has qualified personnel capable of providing stormwater operations and maintenance services. POLICY ANALYSIS The City of Sylvan Lake owns a Stormwater Pumping Station and Collection System located within the city and providing service to part of the city. Sylvan Lake desires to engage the County to operate and maintain the Pumping Station at this time. The WRC already maintains the sewer and water systems. With pending retirements in the city, Sylvan Lake will not have the staff to continue maintaining the pump station and has started to transition away from maintaining their water and sewer infrastructure. The operation of the system will be compensated from the revenue from the City’s system. The term of the contract is for 10 years with a 10-year renewal option and a termination notice of 180 days for any reason. There is a one-time upfront expense of $25,000 for installation of a SCADA system. Annual operational expenses are $35,000. No additional WRC staff will be needed for operation of this pumping station. FISCAL IMPACT: Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at 248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional information. CONTACT Drew Sandahl ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 3/20/2025 AGENDA DEADLINE: 03/04/2025 4:30 PM ATTACHMENTS 1. 2025-03-12 EDI Memo re Sylvan Lake Pump Station Agreement 2. Stormwater Lift Station O&M Agreement with exhibits COMMITTEE TRACKING 2025-03-12 Economic Development & Infrastructure - Recommend to Board 2025-03-18 Full Board - Adopt Motioned by: Commissioner Robert Hoffman Seconded by: Commissioner Ann Erickson Gault Yes: David Woodward, Michael Spisz, Penny Luebs, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Yolanda Smith Charles, Charles Cavell, Ann Erickson Gault, Linnie Taylor, Robert Smiley (15) No: None (0) Abstain: None (0) Absent: Michael Gingell, Karen Joliat, William Miller III, Brendan Johnson (4) Passed Form DC–001 OAKLAND COUNTY WATER RESOURCES COMMISSIONER Page 1 of 1 Rev.: 11/05/08 OAKLAND COUNTY WATER RESOURCES COMMISSIONER MEMORANDUM TO: Yolanda Smith Charles, Chairperson, Economic Development and Infrastructure Committee FROM: Drew Sandahl, P.E., Chief Engineer SUBJECT: Sylvan Lake Stormwater System Operation and Maintenance Contract DATE: March 12, 2025 At the July 10, 2024, meeting of the City Council for the City of Sylvan Lake, the stormwater system Operation and Maintenance Agreement was approved and executed by the City. The terms of the contract include the authorization for Oakland County to operate and maintain the stormwater system on behalf of the City on a non-profit basis and in accordance with the scope of services to be performed by the Water Resources Commissioner as set forth as an exhibit in the contract. Terms regarding general liability and professional liability insurance coverage are included in the contract language. The agreement also includes a provision that all expenses of the system are billed as a system cost to the enterprise fund held by the County for the benefit of the City. Furthermore, the operation of the system will be compensated from the revenue from the City’s system. The term of the contract is for 10 years with a 10-year renewal option and a termination notice of 180 days for any reason. Requested Committee Action: Recommend adoption of the attached Resolution to the Board of Commissioners. CITY OF SYLVAN LAKE STORMWATER SYSTEM OPERATION AND MAINTENANCE AGREEMENT THIS AGREEMENT is made and entered into as of the __ day of _____ _ 2025, by and between the COUNTY OF OAKLAND, a Michigan constitutional corporation ("County"), whose address is 1200 N. Telegraph, Pontiac, Michigan 48341 and the CITY OF SYLVAN LAKE, a Michigan municipal corporation, whose address is, 1820 Inverness Street, Sylvan Lake, Michigan 48320-1679 ("City"). In this Agreement, either the County and/or the City may also be referred to individually as a "Party" or jointly as "Parties." Recitals: WHEREAS the City owns a Stormwater Pumping Station and Collection System located within the City and providing service to part of the City (hereinafter called the "System") and is further described in Exhibit A; and WHEREAS the City desires to engage the County to operate and maintain only the Pumping Station, at this time, on behalf of the City on a non-profit basis and in accordance with the terms and conditions set forth in this Agreement; and WHEREAS the City may want to include the Collection System for operations and maintenance service at some later date, in accordance with section 9.2 of this Agreement; and WHEREAS the County, by and through the Office of the Water Resources Commiss ioner ("WRC") may operate and maintain the "System" as agent for the County; and WHEREAS the County, by and through the Office of the Oakland County Water Resources Commissioner, has qualified personnel capable of providing stormwater operations and maintenance services; and WHEREAS the Michigan Constitution of 1963, Article 7, § 28, and the Urban Cooperation Act of 1967, being MCL 124.501, el seq. (the "Act 7"), authorizes a political subdivision to exercise jointly with any other political subdivision any power, privilege or authority which such political subdivisions share in common with which each might exercise separately; and WHEREAS pursuant to resolutions adopted by their respective legislative bodies, the Parties each have been authorized to execute this Agreement for the Services according to the terms and conditions of this Agreement. 1 l, l, l, l,SL Sylvan Lake Storm Water Pump Station2025 Garland Street 2070 2030 2040 1301 2035 2075 1315 1331 2065 1338 451 7862024 2068 2070 2072 20 7 4 2079 49 0 A v o n d a l e Can a l F e r n d a l e Gar l a n d T E L E G R A P H Clinton River Sylvan Lake Dawsons Mill Pond City ofSylvan Lake City ofPontiac The information displayed in this map is compiled from recorded deeds, plats, tax maps, surveys and other public records. Although this information is intended to accurately reflect public information, it is not a legally recorded map or survey and is not intended to be used as one. Users should consult primary/original information sources where appropriate. DISCLAIMER: p 0 10050Feet Date: 3/12/2024 Path: J:\Drain\MappingUnit\DRAINS\Special Projects\Contract Maps\Sylvan Lake Pump Station.mxd Exhibit ASylvan LakeStormwater Pump Station l,SL Drain Lift Station l,Drain Manhole County Drain Pipe Private Drain PipeNote: The Storm Water Collection System is not shown. This exhibit will be updated to include the collection system if operations and maintenance of the collection system is added to the scope of work in the future.