HomeMy WebLinkAboutResolutions - 2025.03.18 - 41947
AGENDA ITEM: Grant Acceptance - Michigan Electronic Recording Commission FY 2025 E-
Recording Grant
DEPARTMENT: Clerk/Register of Deeds
MEETING: Board of Commissioners
DATE: Tuesday, March 18, 2025 9:30 AM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2025-4962
Motion to authorize acceptance of the 2024 Michigan Electronic Recording Commission
reimbursable grant in the amount of $12,000 for the period of October 1, 2024, through September
30, 2025; further, that the budget be amended as detailed in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Grant Brendan Johnson
INTRODUCTION AND BACKGROUND
The current State of Michigan budget provides funds to the Electronic Recording Commission
(ERC) to make available grants of up to $12,000 to counties to facilitate or upgrade their real
property e-recording capabilities. The Oakland County Register of Deeds applied for and was
awarded an ERC grant of $12,000 to reimburse costs associated with expanding e-recording
services in Oakland County.
Seventy-five percent of the documents recorded with the Register of Deeds are submitted via e-
recording, primarily by title companies and higher-volume customers. While anyone may establish
an e-recording account with one of the four companies that Oakland County partners with, the
process requires purchasing an annual license or subscription along with other screening
procedures, which can be time-consuming. Clerk/ Register Brown has been working with the e-
recording industry since 2021 to find ways to expand this service to customers who don't e-record
enough to justify getting an account. Through partnership with the e-recording company Simplifile,
the Register of Deeds Office has developed MiPropDocs, an application for individuals to e-record
certain types of documents without the need for an e-recording license or subscription.
Document types acceptable for recording using MiPropDocs include Affidavits, Association Liens
and Discharges/Releases, Claims of Lien, Certificates of Trust, Discharges, Lis Pendens, Notices of
Commencement, Releases, and Satisfactions of Mortgage.
Deeds and other documents that transfer ownership are not eligible for submission through
MiPropDocs. Consistent with current e-recording standards, UCC documents and documents
related to mortgage foreclosure are also not acceptable through MiPropDocs.
The grant reimburses expenses incurred by the Register of Deeds’ Automation Fund in the
development of MiPropDocs. No additional personnel or local match are required for this grant. The
grant agreement has completed the Grant Review Process in accordance with Miscellaneous
Resolution #19006.
POLICY ANALYSIS
The grant application was approved with the adoption of MR #2024-4628 on November 21, 2024.
Acceptance of this grant does not obligate the County to any future commitment and continuation of
this program is contingent upon continued future levels of grant funding. This is the first year of a
grant award for this program, and there is no contract required for this grant acceptance.
FISCAL IMPACT: Budget Amendment Attached
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Lisa Brown, County Clerk / Register of Deeds
Craig Jones
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 3/20/2025
AGENDA DEADLINE: 03/18/2025 9:30 AM
ATTACHMENTS
1. Schedule A - Budget Amendment
2. Grant Review Sign-Off_Feb2025
3. MERC_grant_approval_email_Redacted
COMMITTEE TRACKING
2025-03-11 Legislative Affairs & Government Operations - Recommend to Board
2025-03-18 Full Board - Adopt
Motioned by: Commissioner Robert Hoffman
Seconded by: Commissioner Ann Erickson Gault
Yes: Marcia Gershenson, Yolanda Smith Charles, Charles Cavell, Ann Erickson Gault, Linnie
Taylor, Robert Smiley, David Woodward, Michael Spisz, Penny Luebs, Kristen Nelson, Christine
Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell (15)
No: None (0)
Abstain: None (0)
Absent: Michael Gingell, Karen Joliat, William Miller III, Brendan Johnson (4)
Passed
Oakland County, Michigan
Clerk/Register of Deeds - Grant Acceptance - Michigan Electronic Recording Commission FY 2025 E-Recording Grant MR#2025-4962
Schedule "A" DETAIL
+
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account
# (RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2025
Amendment
FY 2026
Amendment
FY 2027
Amendment
Register of Deeds Automation
R Register of Deeds Automation Register of Deeds Administrative Unit FND21160 CCN2010401 RC631708 PRG172220 GRN-1004617 630000 Recording Fees Revenue $12,000 $-$-
$12,000 $-$-
E Register of Deeds Automation Register of Deeds Administrative Unit FND21160 CCN2010401 SC731458 PRG172220 GRN-1004617 730000 Professional Services $12,000 $-$-
$12,000 $-$-
GRANT REVIEW SIGN-OFF – Register of Deeds AWD00635
GRANT NAME: FY2025 Michigan Electronic Recording Commission E-Recording Grant
FUNDING AGENCY: Michigan Department of Technology, Management and Budget
DEPARTMENT CONTACT PERSON: Fred Miller 248-858-2134
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 02/27/2025
Please be advised that the captioned grant materials have completed the internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off email and the grant agreement/contract with related documentation) should be downloaded into Civic Clerk to be
placed on the next agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board
resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Shannon Lee (02/19/2025)
Human Resources:
Approved. – Heather Mason on behalf of Hailey Matthews (02/18/2025)
Risk Management:
Approved. – Robert Erlenbeck (02/18/2025)
Corporation Counsel:
Approved. – Sharon Kessler (02/20/2025)
Deb,
Attached please find an application for Oakland County. Let me know if you need anything else.
Thanks,
Lisa
Lisa Brown, Esq., CERA Oakland County Clerk/Register of Deeds She/her /hers
ClrRK/RtCISHR or D[CDS
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