HomeMy WebLinkAboutResolutions - 2025.03.18 - 41948
AGENDA ITEM: Grant Acceptance - FY2025 Saginaw Bay Watershed Initiative Network
DEPARTMENT: Parks & Recreation
MEETING: Board of Commissioners
DATE: Tuesday, March 18, 2025 9:30 AM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2025-5003
Motion to approve the FY 2025 Saginaw Bay Watershed Initiative grant award in the amount of
$25,000 from the Saginaw Bay Watershed Initiative Network for the Stewart Lake Fen and Thread
Creek Habitat Restoration project at Groveland Oaks for the term of January 17, 2025, through
December 31, 2025; further, authorize the Chair of the Board of Commissioners, or his designee, to
execute any documentation required for the grant award, pursuant to the Oakland County Grant
Policy and Procedures; further approve a budget amendment pursuant to the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Grant Brendan Johnson
INTRODUCTION AND BACKGROUND
The FY2025 Saginaw Bay Watershed Initiative Network (WIN) Restoration Grant will fund (in part)
the Stewart Lake Fen and Thread Creek Habitat Restoration at Groveland Oaks. This project
includes restoration of rare prairie fen remnants located around and near the shore of Stewart Lake
in Groveland Oaks as well as the portions of Thread Creek that fall within the boundary of Oakland
County Parks’ property. This effort will expand habitat and stormwater runoff capture around the
lake via turf conversions to native plants. As part of the project, educational signage will be
incorporated on prairie fens to illustrate the importance of wetlands and natural communities.
Remaining funding for the project will come from budgeted money allocated to Oakland County
Parks Natural Resources Department for ongoing natural resources management.
POLICY ANALYSIS
This is a request to approve the grant award in the amount of $25,000 from the Saginaw Bay
Initiative Network to support a project to restore rare prairie fen remnants located at the south half of
Stewart Lake at Groveland Oaks Park, as well as portions of Thread Creek that fall within Oakland
County Parks property. The total estimated cost of the project is $45,000. The remaining $20,000
will come from previously budgeted funds that were allocated for ongoing natural resources
management.
This is an ongoing project, and future funds will be dedicated within the Parks budget to maintain
restoration progress, including regular burning, invasive control, native plant propagation and
monitoring by Parks staff.
A budget amendment of $25,000 is recommended for FY 2025.
FISCAL IMPACT: Budget Amendment Attached
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Sarah Cook-Maylen, Chief Parks & Recreation
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 3/20/2025
AGENDA DEADLINE: 03/18/2025 9:30 AM
ATTACHMENTS
1. Schedule A - FY 25 Saginaw Bay Watershed
2. Grant Review Sign-Off
3. Oakland County Parks Grant Agreement 20252
4. Saginaw Bay WIN Grant Agreement Application Attachment A
COMMITTEE TRACKING
2025-03-11 Legislative Affairs & Government Operations - Recommend to Board
2025-03-18 Full Board - Adopt
Motioned by: Commissioner Robert Hoffman
Seconded by: Commissioner Ann Erickson Gault
Yes: Marcia Gershenson, Yolanda Smith Charles, Charles Cavell, Ann Erickson Gault, Linnie
Taylor, Robert Smiley, David Woodward, Michael Spisz, Penny Luebs, Kristen Nelson, Christine
Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell (15)
No: None (0)
Abstain: None (0)
Absent: Michael Gingell, Karen Joliat, William Miller III, Brendan Johnson (4)
Passed
Oakland County, Michigan
Oakland County Parks and Recreation
FY2025 - Saginaw Bay Watershed Initiative Network Restoration Grant
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID
(GRN) #
Project
ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2025
Amendment
FY 2026
Amendment
FY 2027
Amendment
R Parks and Recreation PR Natural Resources FND5080
0
CCN5060103 RC650104 PRG160431 GRN-1004616 650000 Contributions Operating $25,000 $-$-
Total Revenues $25,000
E Parks and Recreation PR Natural Resources FND5080
0
CCN5060103 SC730814 PRG160431 GRN-1004616 730000 Grounds Maintenance $25,000 --
Total Expenses $25,000 $-$-
WHEREAS a FY 2025 budget amendment is recommended for Parks and Recreation FY2025 - Saginaw Bay Watershed Initiative Network Restoration Grant; and
GRANT REVIEW SIGN-OFF – Parks & Recreation AWD00631
GRANT NAME: FY2025 Saginaw Bay Watershed Initiative Network
FUNDING AGENCY: Saginaw Bay Watershed Initiative Network
DEPARTMENT CONTACT: Melissa Prowse/(248) 249-2801
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 02/13/2025
Please be advised the captioned grant materials have completed internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should
include this sign-off and the grant agreement/contract with related documentation) should be downloaded into
Civic Clerk to be placed on the next agenda(s) of the appropriate Board of Commissioners’ committee(s) for
grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (2/12/2025)
Human Resources:
Approved by Human Resources. No position impact. – Heather Mason on behalf of Hailey Matthews (02/10/2025)
Risk Management:
Approved. No County insurance requirements. (02/10/2025)
Corporation Counsel:
Approved. – Jody Hall (02/12/2025)
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THE CONSERVATION FUND AND OAKLAND COUNTY PARKS AND RECREATION, OAKLAND
COUNTY, MI
GRANT AGREEMENT
This Agreement sets forth the terms of a grant for $25,000 (the "Grant") by The Conservation Fund
("TCF"), as administrator of the Saginaw Bay Watershed Initiative Network, to Oakland County Parks and
Recreation, Michigan, with an address at 28000 Watkins Lake Rd., Waterford, MI 48328, Attn. Kegan
Schildberg@oakgov.com, schildbergk@oakgov.com, utilizing funds as described below.
Source of Grant and Purpose of Grant:
The Grant shall be used during the period from the Effective Date to December 31, 2025 (the "Grant
Period") exclusively for activities related to the Project, as defined blow.
Grantee acknowledges that this Grant is made possible by the generous support of the twelve foundations and
corporations that make up the Funders Network of the Saginaw Bay Watershed Initiative Network (“WIN”).
WIN is a volunteer organization that includes more than 90 citizens and organizations and focuses on
opportunities to better link the economic, social, and environmental wellbeing of Saginaw Bay communities in
order to sustain and improve the region’s quality of life.
The specific purposes of this grant award are as follows: Stewart Lake Fen and Thread Creek Habitat
Restoration at Groveland Oaks, as further described in Attachment A, attached hereto and made a part
hereof (“the Project”).
Payment of Grant Funds
One payment to Grantee of $25,000 shall be made within 10 (ten) business days of the Effective Date. The
“Effective Date” of the Grant Agreement shall be the date executed by Grantee below.
Grant Terms, Conditions, and Requirements
Grantee agrees to partner with, assist, and cooperate with WIN and TCF in reporting on this Grant as set
forth herein. Specifically, the Grant is subject to the following terms, conditions, and requirements:
General
1. The Grant will support Grantee's Project.
2. The Grant may not be used for any other purpose or program of Grantee other than that specifically
set forth herein. Any portion of the grant not used for these purposes will be repaid to WIN.
3. As more specifically set forth below, Permission to make major changes in objectives, implementation
strategy, timetable, or budget, of the Project must be requested from WIN in writing, and WIN’s
approval obtained before such changes are implemented.
4. Grantee will supply information as requested and described herein.
5. Grantee must ensure that all subcontracts and consulting agreements for work to be done by others
paid with funds from the Grant comply with the terms of this Agreement.
6. Grantee confirms that the Internal Revenue Service has determined that it is an organization described in
Section 501(c)(3) of the Internal Revenue Code and is a publicly supported organization and not a private
foundation, and that said determination has not been revoked; or grantee confirms that it is a
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1/17/2025 8:51 AM
governmental agency. Grantee will use this grant only for charitable and educational purposes consistent
with such tax-exempt status.
7. No funds from this grant will be used to carry on propaganda or otherwise attempt to influence
legislation, to influence the outcome of any public election, or to carry on directly or indirectly any voter
registration drive.
8. Grantee will adhere to all federal, state, and local laws, regulations, and ordinances, including, but not
limited to, federal laws and regulations regarding affirmative action, foreign labor, I-9/e-
verify/immigration issues, veterans, workers under 18, equal employment, discrimination and human
trafficking, and/or any regulations promulgated by the Office of Federal Contract Compliance Programs.
9. Grantee will promptly notify WIN if Grantee’s tax-exemption status is revoked or modified in any way.
10. Any modification of Grantee’s scope of work that would substantially alter the proposed activities or
outcome of the project, shall be reviewed and approved in writing by a representative of WIN.
11. Other than its use for contractors or subcontractors to work on the Project, this Grant is not earmarked for
transmittal to any other entity or person, whether or not mentioned in Grantee’s proposal or in any other
communications with TCF or WIN. Grantee may not assign or otherwise transfer any of its rights or
delegate any of its obligations under this Agreement and Attachments or with respect to the Grant.
12. Rather, Grantee accepts and will retain full control of the Grant’s disposition and full responsibility for
compliance with its terms and conditions.
13. Grantee will acknowledge the contribution by TCF and WIN in public appearances, presentations, written
materials, interviews, news releases, media announcements, and any other communications related to this
Grant or the Project. Grantee will provide WIN with copies of all written or audiovisual materials that
mention or relate to the Project. Suggested language for any communications is as follows:
Funding for the Project was made possible by the generous support of The Conservation
Fund and the twelve foundations and corporations that make up the Funders Network of
the Saginaw Bay Watershed Initiative Network (“WIN”). WIN is a volunteer organization
that includes more than 90 citizens and organizations and focuses on opportunities to
better link the economic, social, and environmental wellbeing of Saginaw Bay communities
in order to sustain and improve the region’s quality of life.
Twelve area foundations and corporations work together as a Network to financially
support WIN projects. The Funders Network includes: Bay Area Community Foundation,
Consumers Energy Foundation, Harry A. and Margaret D. Towsley Foundation, Midland
Area Community Foundation, Rollin M. Gerstacker Foundation, Saginaw Community
Foundation, The Dow Chemical Company Foundation, The Herbert H. and Grace A. Dow
Foundation, The S.C. Johnson Fund, the Cook Family Foundation, the C.S. Mott
Foundation, and the Saginaw Bay Foundation.
More information about WIN is available on its website at www.saginawbaywin.org
14. To the extent permitted by law and not otherwise restricted, Grantee hereby indemnifies TCF and WIN
and holds them harmless from and against any costs, claims, losses or liabilities, including attorneys' fees,
arising from or related to any breach by Grantee of it representations made herein, or any negligence or
misconduct by Grantee in its conduct of programs, provided, however, nothing set forth in this
Agreement shall limit or otherwise affect Grantee’s governmental immunity.
15. The person signing below certifies his or her authority to execute this agreement on behalf of Grantee.
Specific
1. Grantee shall provide a minimum of five digital pictures, 35mm photographs, or slides that demonstrate
the Project. Grantee grants TCF and WIN a perpetual, worldwide, nontransferable license to such media
to use the media in print, digital, or electronic media (including but not limited to Web sites, electronic
mail communications, and broadcast or webcast presentations).
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2. All areas related to the Project shall contain a sign acknowledging support of WIN as a funder, either in
text format or by applying the WIN logo to the signage. Contact Michael Kelly at
kellym@conservationfund.org for additional information on requirements.
3. Grantee will submit written report to TCF on the earlier of February 1 of each year or Project completion.
If the Project continues beyond 1 year (calculated from the Effective Date), then Grantee shall submit a
progress report on the end of each year (due February 1) during the Project, as well as a final report at the
final Project completion. A full and complete financial report, showing expenditures of Grant funds, will
be submitted to TCF at the above address with the written final report.
4. Failure to submit any report may result in a forfeiture of Grant funds and Grantee may have to return all
Grant funds to WIN.
5. Written reports shall be submitted to TCF at P.O. Box 734, Bay City, MI 48707 and via emails at
mkelly@conservationfund.org.
6. Each report shall contain a narrative of no more than 2 pages describing the status of the Project. If the
Project is not completed, then Grantee shall include a target completion date and an explanation of delays
encountered in completing the Project.
7. Each report shall contain a narrative or no more than 2 pages describing the impacts of the Project.
8. Records of receipt, expenditures, and disbursements will be maintained by Grantee. Such books and
records will be made available to TCF or its representative and WIN upon request.
9. Grant funds may only be used for services performed and/or material(s) received during the Grant Period.
10. Grant funds may only be used for line item expenditures included in Grantee’s approved budget as
referenced in Attachment A. Any additional line item must be approved in writing in advance by WIN.
11. WIN must approve in writing any variances more than $500.00 per line item.
12. Grantee shall retain all records and supporting documents relating to the Grant funds and the Project for 5
years after the expiration of the Grant Period.
13. All books, records, and supporting documents related to the Grant or Project will be made available to
WIN and TCF or its representative upon request during the Grant Period and for 5 years thereafter for the
purpose of making financial audits, verifications, or program evaluations.
14. Any unused Grant funds shall be returned to WIN within 3 months of the expiration of the Grant Period.
Understood, agreed, and accepted and agreed this _____ day of ____ 2025.
By:
Printed Name:
Title:
APPROVED BY THE CONSERVATION FUND on behalf of and as administrator of the Saginaw Bay
Watershed Initiative Network
By
Printed Name:
Title:
Elizabeth G. Engle
Asst. Sec
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1/17/2025 8:51 AM
ATTACHMENT A: Proposed Use of Funds
GRANT APPLICATION FORM
Saginaw Bay Watershed Initiative Network
P.O. Box 734
Bay City, MI 48707
Please answer the following questions in the space provided. You may include a one-page attachment. When completed, your application
packet should not exceed four pages. Send your completed form electronically to info@saginawbaywin.org and mail a signed, hard copy to
Saginaw Bay WIN, P.O. Box 734, Bay City, MI 48707. Proposals may be submitted at any time. If you have questions, please call (989)
892-9171.
Office Use:
Application #_________________
Ag/P2 Water
Communication Wildlife
Land Use
Other________________________
SECTION 1 - GENERAL
Project Name
Sponsoring Organization / Local Champion Is the sponsor a 501(c)(3) organization?
Yes No
Name & Position of Contact Person
Address
City
State Zip
Phone
Fax
Email Amount Requested
Project Start Date Project End Date Geographic Area Served
SECTION 2 – PROJECT DESCRIPTION
Please describe the project. How is it innovative? What need(s) does it address? Is there a relationship between this project and other programs/projects occurring in the
watershed?
SECTION 3 – COLLABORATING ORGANIZATIONS
What other organizations are participating in this project and what are their roles?
SECTION 4 – SUSTAINABILITY LINKAGES AND GOALS
Describe the project’s goals and how you will measure whether it has achieved those goals.
Economic goals:
Community or social goals:
Environmental goals:
SECTION 5 – RELATIONSHIP TO WIN OBJECTIVES
Describe how the project fits with WIN’s Vision, Mission and Guiding Principals.
SECTION 6 – RESULTS
What tangible results do you expect from the project and how will you measure them?
SECTION 7 – COMMUNICATION
How do you plan to communicate your project to the public and/or your intended audience?
SECTION 8 – BUDGET
Total Budget WIN Funds
Personnel Expenses (briefly describe)
Material and Supply Expenses (briefly describe)
Equipment Expenses (briefly describe)
Communication/Marketing Expenses (briefly describe)
Other Expenses (briefly describe)
Total Project Cost
Funds Requested from WIN
What funds have already been obtained for this project? (describe sources)
How do you plan to finance the portion not funded by WIN?
Have you contacted the community foundation in the area most directly benefited by your project? If yes, with what result?
Is this an on-going project? If yes, how will funding be continued?
SECTION 9 – CERTIFICATION
Our governing board approves the submission of this grant request. I certify that the information contained herein is accurate to the best of my knowledge.
Authorized Signature Date
Print Name and Title