HomeMy WebLinkAboutResolutions - 2025.03.18 - 41955
AGENDA ITEM: Amendment #2 to the 2025 Emerging Threats Local Health Department Grant
DEPARTMENT: Health & Human Services - Health Division
MEETING: Board of Commissioners
DATE: Tuesday, March 18, 2025 9:30 AM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2025-4974
Motion to approve amendment #2 to the FY 2025 Emerging Threats Local Health Department Grant
from the Michigan Department of Health and Human Services in the amount of $2,172,917 for the
period of October 1, 2024 through September 30, 2025; further, authorize the Chair of the Board of
Commissioners to execute the agreement; further, amend the FY 2025 budget as detailed in the
attached Schedule A.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The Oakland County Health Division (OCHD) received Amendment #2 to the Michigan Department
of Health and Human Services Fiscal Year 2025 Emerging Threats Local Health Department
Agreement. The Amendment provides additional funding in the amount of $2,172,917 for the
Regional Lab, SEWER Network, and Regional Lab Workforce programs for the period October 1,
2024 through September 30, 2025. Amendment #2 brings the total award amount to $4,742,733.
POLICY ANALYSIS
The original grant agreement was authorized via MR #2024-4439. Amendment #1 was received and
filed via a communication item as it was less than a 15% variance.
Acceptance of this grant amendment does not obligate the county to any future commitment and
continuation of this program is contingent upon continued future levels of grant funding.
Amendment #2 will increase the funding for the Regional Lab, SEWER Network, and the Regional
Lab Workforce, below are project descriptions for each:
• Regional Lab: ELC Regional Lab funds are dedicated to developing lab, epi, and other
public health efforts to modernize and expand testing and response capabilities of pandemics
with special emphasis on the responses to COVID-19. The Regional laboratory system is
intended to serve as a “hub-and-spoke” model in conjunction with the state public health
laboratory to rapidly respond to community needs.
• SEWER Network: The State of Michigan SARS-CoV-2 Epidemiology - Wastewater
Evaluation and Reporting Network, also known as the SEWER Network, is a wastewater
monitoring project that utilizes locally coordinated projects to conduct surveillance for SARS-
CoV-2 virus shed into Michigan public sewer systems. The overarching goal of the Michigan
SEWER Network is to rapidly detect circulation of SARS-CoV-2 virus within specific
communities via wastewater testing. The SEWER Network is designed to support local
project participation through the collection, transportation, and testing of wastewater samples,
analysis and reporting of results, coordination and communications within local projects and
with state agencies, and submission of results to MDHHS and EGLE.
• Regional Lab Workforce: The Regional laboratory system is intended to serve as a “hub-
and-spoke” model in conjunction with the state public health laboratory to rapidly respond to
community needs.
FISCAL IMPACT: Budget Amendment Attached
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Leigh-Anne Stafford, Director Health & Human Services
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 3/20/2025
AGENDA DEADLINE: 03/18/2025 9:30 AM
ATTACHMENTS
1. FY25 Emerging Threats_Amend #2_Schedule A
2. Grant Acceptance Review Sign-Off
3. Draft Contract Amendment #2
4. Attachment IV Amendment #2
5. Attachment 1 Amendment #2
6. Attachment III Amendment #2
COMMITTEE TRACKING
2025-03-11 Public Health & Safety - Forward to Finance
2025-03-12 Finance - Recommend to Board
2025-03-18 Full Board - Adopt
Motioned by: Commissioner Robert Hoffman
Seconded by: Commissioner Ann Erickson Gault
Yes: Marcia Gershenson, Yolanda Smith Charles, Charles Cavell, Ann Erickson Gault, Linnie
Taylor, Robert Smiley, David Woodward, Michael Spisz, Penny Luebs, Kristen Nelson, Christine
Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell (15)
No: None (0)
Abstain: None (0)
Absent: Michael Gingell, Karen Joliat, William Miller III, Brendan Johnson (4)
Passed
Oakland County, Michigan
HEALTH AND HUMAN SERVICES DEPARTMENT/HEALTH DIVISION - FY 2025 EMERGING THREATS LOCAL HEALTH DEPARTMENT AGREEMENT AMENDMENT #2
Schedule "A" DETAIL
R/E Fund Name
Division
Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2025
Amendment
FY 2026
Amendment
FY 2027
Amendment
R Human Services Grants Health FND11007 CCN1060201 RC610313 PRG133095 GRN-1004488 610000 Federal Operating Grants 573,990 --
Total Revenues $573,990 $-$-
E Human Services Grants Health FND11007 CCN1060201 SC702010 PRG133095 GRN-1004488 702000 Salaries Regular $216 --
E Human Services Grants Health FND11007 CCN1060201 SC722750 PRG133095 GRN-1004488 722000 Workers Compensation 1 --
E Human Services Grants Health FND11007 CCN1060201 SC722760 PRG133095 GRN-1004488 722000 Group Life ---
E Human Services Grants Health FND11007 CCN1060201 SC722770 PRG133095 GRN-1004488 722000 Retirement 3,090 --
E Human Services Grants Health FND11007 CCN1060201 SC722780 PRG133095 GRN-1004488 722000 Hospitalization (3,000)--
E Human Services Grants Health FND11007 CCN1060201 SC722790 PRG133095 GRN-1004488 722000 Social Security 16 --
E Human Services Grants Health FND11007 CCN1060201 SC722800 PRG133095 GRN-1004488 722000 Dental ---
E Human Services Grants Health FND11007 CCN1060201 SC722810 PRG133095 GRN-1004488 722000 Disability 4 --
E Human Services Grants Health FND11007 CCN1060201 SC722820 PRG133095 GRN-1004488 722000 Unemployment ---
E Human Services Grants Health FND11007 CCN1060201 SC722850 PRG133095 GRN-1004488 722000 Optical ---
E Human Services Grants Health FND11007 CCN1060201 SC730926 PRG133095 GRN-1004488 730000 Indirect Costs (1,525)--
E Human Services Grants Health FND11007 CCN1060201 SC731346 PRG133095 GRN-1004488 730000 Personal Mileage ---
E Human Services Grants Health FND11007 CCN1060201 SC730373 PRG133095 GRN-1004488 730000 Contracted Services 309,290 --
E Human Services Grants Health FND11007 CCN1060201 SC750294 PRG133095 GRN-1004488 750000 Material and Supplies 265,898 --
Total Expenditures $573,990 $-$-
R Human Services Grants Health FND11007 CCN1060201 RC610313 PRG133095 GRN-1004487 610000 Federal Operating Grants $1,542,294 $-$-
Total Revenues $1,542,294 $-$-
E Human Services Grants Health FND11007 CCN1060201 SC730646 PRG133095 GRN-1004487 730000 Equipment Maintenance $150,000 $-$-
E Human Services Grants Health FND11007 CCN1060201 SC731346 PRG133095 GRN-1004487 730000 Personal Mileage 1,000 --
E Human Services Grants Health FND11007 CCN1060201 SC732018 PRG133095 GRN-1004487 730000 Travel and Conference 6,000 --
E Human Services Grants Health FND11007 CCN1060201 SC750294 PRG133095 GRN-1004487 750000 Material and Supplies 485,294 --
E Human Services Grants Health FND11007 CCN1060201 SC760157 PRG133095 GRN-1004487 760000 Lab Equipment 400,000 --
E Human Services Grants Health FND11007 CCN1060201 SC760160 PRG133095 GRN-1004487 760000 Furniture and Fixtrures 500,000 --
Total Expenditures $1,542,294 $-$-
R Human Services Grants Health FND11007 CCN1060220 RC615571 PRG134220 GRN-1004447 615000 State Operating Grants 56,633 --
Total Revenues 56,633 --
E Human Services Grants Health FND11007 CCN1060220 SC702010 PRG134220 GRN-1004447 702000 Salaries Regular $11,550 $-$-
E Human Services Grants Health FND11007 CCN1060220 SC722750 PRG134220 GRN-1004447 722000 Workers Compensation (632)--
E Human Services Grants Health FND11007 CCN1060220 SC722760 PRG134220 GRN-1004447 722000 Group Life 28 --
E Human Services Grants Health FND11007 CCN1060220 SC722770 PRG134220 GRN-1004447 722000 Retirement 2,422 --
E Human Services Grants Health FND11007 CCN1060220 SC722780 PRG134220 GRN-1004447 722000 Hospitalization ---
E Human Services Grants Health FND11007 CCN1060220 SC722790 PRG134220 GRN-1004447 722000 Social Security 883 --
E Human Services Grants Health FND11007 CCN1060220 SC722800 PRG134220 GRN-1004447 722000 Dental ---
E Human Services Grants Health FND11007 CCN1060220 SC722810 PRG134220 GRN-1004447 722000 Disability 197 --
E Human Services Grants Health FND11007 CCN1060220 SC722820 PRG134220 GRN-1004447 722000 Unemployment 7 --
E Human Services Grants Health FND11007 CCN1060220 SC722850 PRG134220 GRN-1004447 722000 Optical ---
E Human Services Grants Health FND11007 CCN1060220 SC730585 PRG134220 GRN-1004447 730000 Employee License-Certification 6,867 --
E Human Services Grants Health FND11007 CCN1060220 SC732018 PRG134220 GRN-1004447 730000 Travel and Conference 15,000 --
E Human Services Grants Health FND11007 CCN1060220 SC732165 PRG134220 GRN-1004447 730000 Workshops and Meetings 5,000 --
E Human Services Grants Health FND11007 CCN1060220 SC731941 PRG134220 GRN-1004447 730000 Training 5,000 --
E Human Services Grants Health FND11007 CCN1060220 SC730926 PRG134220 GRN-1004447 730000 Indirect Costs (860)--
E Human Services Grants Health FND11007 CCN1060220 SC774636 PRG134220 GRN-1004447 770000 Info Tech Operations 9,280 --
E Human Services Grants Health FND11007 CCN1060220 SC774677 PRG134220 GRN-1004447 770000 Insurance Fund 1,891 --
Total Expenditures $56,633 $-$-
GRANT REVIEW SIGN-OFF – Health & Human Services / Health Division
GRANT NAME: FY 2025 Emerging Threats - Local Health Department Agreement AWD00513
FUNDING AGENCY: Michigan Department of Health & Human Services
DEPARTMENT CONTACT: Stacey Smith 248-452-2151
STATUS: Amendment #2 (Greater than 15% of the original award amount)
DATE: 02/21/2025
Please be advised that the captioned grant materials have completed the internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off and the grant agreement/contract with related documentation) should be downloaded into Civic Clerk to be placed on
the next agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved– Shannon Lee (02/21/2025)
Human Resources:
Approved by Human Resources. No position impact. – Heather Mason on behalf of Hailey Matthews
(02/18/2025)
Risk Management:
Approved. Robert Erlenbeck: Draft contract allows the County to self-insure and removes the additional insured
requirement. If the COVID-19 Mobile Testing section of ATT III applies and overrides the draft contract, then
it will need to be modified to allow self-insurance and remove the additional insured requirement. – Robert
Erlenbeck (02/21/2025)
Corporation Counsel:
Approved. I have reviewed the Grant Amendment documents provided, and I do not have any legal issues with them. –
Bradley Benn (02/21/2025)
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Contract #: 20250096-01
Amendment Number: 2 to the
Between
Michigan Department of Health and Human Services
and
County of Oakland
hereinafter referred to as the "Local Governing Entity"
on Behalf of Health Department
Oakland County Department of Health and Human Services/ Health Division
AMENDMENT PURPOSE AND JUSTIFICATION
1.The purpose of this amendment is to:
1. Add/revise information in Attachment I - Annual Budget Instructions;
2. Add/revise information in Attachment III - Program Specific Assurance and
Requirements; and
3. Incorporate Attachment IV- Funding/Reimbursement Matrix as revised for the
Essential Local Public Health Service (ELPHS) and categorical budget details, output
measures and performance criteria.
4. Increase the Department's agreement amount from $2,569,816 to $4,742,733, as
shown on the Attachment B budget pages.
2.Amendment Revisions:
The following are the additions/revisions to Attachment I and III
A) The following projects include additions/revisions as highlighted in Attachment I -
Annual Budget Instructions:
No Change
B) The following projects include additions/revisions as highlighted in Attachment III -
Program Specific Assurance and Requirements:
Emerging Threats- Local Health Department- 2025, Date: 02/10/2025
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02/10/2025
1. ELC Regional Lab
2. Regional Lab Workforce
Following are adjustments to funding levels of the Local Health Department
agreement as reflected in Attachment IV:
Budget line item changes are reflected in the attached budgets for the
following elements:
Project Title Current
Amount
Amended
Amount
New Project
Amount
ELC Regional Lab 512,000 1,542,294 2,054,294
ELC Sewer Network 670,237 573,990 1,244,227
Regional Lab Workforce 175,000 56,633 231,633
Total Comprehensive Funding 1,357,237 2,172,917 3,530,154
Performance Level Adjustments
N/A
Budget category Adjustments
Contract #Project Title
E20251889-00 COVID Immunization
It is understood and agreed that all other conditions of the original agreement remains
the same.
Emerging Threats- Local Health Department- 2025, Date: 02/10/2025
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02/10/2025
3.Signing this amendment
The individual or officer signing this amendment certifies by their signature that they
are authorized to sign this amendment on behalf of the responsible governing board
official or agency.
Signature Section
For Oakland County Department of Health and Human Services/ Health Division
David T. Woodward County Commissioner
___________________________________________________________________
Name (please print) Title
For the Michigan Department of Health and Human Services
Terri Smith 02/03/2025
___________________________________________________________________
Terri Smith, Director Date
Bureau of Grants and Purchasing
Emerging Threats- Local Health Department- 2025, Date: 02/10/2025
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Attachments
Attachment I - Instructions for the Annual Budget
Attachment III - Program Specific Assurances and Requirements
Emerging Threats- Local Health Department- 2025, Date: 02/10/2025
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Contract # Date: 02/10/2025
MICHIGAN DEPARTMENT OF HEALTH AND HUMAN SERVICES
ATTACHMENT IV - Emerging Threats- Local Health Department- 2025
CONTRACT MANAGEMENT SECTION
Oakland County Department of Health and Human Services/ Health Division
Program Element/Funding Source
(a)
MDHHS
Source
Fed/St Funding
Amount
Reimbursement
Method
(b)
Performance
Target
Output
Measurement
Total (c)
Perform
Expect
State (d)
Funded
Target
Perform
State Funded Minimum
Performance Percent
Number (e)
Contractor /
Subrecepient
(f)
COVID Immunization Reg. Alloc.F 1,040,992 Actual Cost
Reimbursement
N/A N/A N/A N/A N/A Subrecepient
COVID Workforce Development Reg. Alloc.F 110,000 Actual Cost
Reimbursement
N/A N/A N/A N/A N/A Subrecepient
ELC Regional Lab Reg. Alloc.F 512,000 Actual Cost
Reimbursement
N/A N/A N/A N/A N/A Recepient
ELC Sewer Network Reg. Alloc.F 670,237 Actual Cost
Reimbursement
N/A N/A N/A N/A N/A Subrecepient
PFAS Response - Airport Reg. Alloc.S 60,390 Actual Cost
Reimbursement
N/A N/A N/A N/A N/A Recepient
PFAS Response - Falk Rd Reg. Alloc.S 1,197 Actual Cost
Reimbursement
N/A N/A N/A N/A N/A Recepient
Regional Lab Workforce Reg. Alloc.F 175,000 Actual Cost
Reimbursement
N/A N/A N/A N/A N/A Subrecepient
TOTAL MDHHS FUNDING 2,569,816
*SPECIFIC OUTPUT PERFORMANCE MEASURES WILL BE INCORPORATED VIA AMENDMENT
Attachment IV Notes
Emerging Threats- Local Health Department- 2025, Date: 02/10/2025
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Contract # Date: 02/10/2025
Project Budgets
1 Program Budget Summary
PROGRAM / PROJECT
Emerging Threats- Local Health Department- 2025 / COVID
Immunization
DATE PREPARED
2/10/2025
CONTRACTOR NAME
Oakland County Department of Health and Human Services/
Health Division
BUDGET PERIOD
From : 10/1/2024 To : 6/30/2025
MAILING ADDRESS (Number and Street)
1200 N. Telegraph Rd.
34 East
BUDGET AGREEMENT
Original Amendment
AMENDMENT #
2
CITY
Pontiac
STATE
MI
ZIP CODE
48341-1032
FEDERAL ID NUMBER
38-6004876
Category Total Amount
DIRECT EXPENSES
Program Expenses
1 Salary & Wages 125,170.00 125,170.00
2 Fringe Benefits 85,053.00 85,053.00
3 Cap. Exp. for Equip & Fac.0.00 0.00
4 Contractual 0.00 0.00
5 Supplies and Materials 32,000.00 32,000.00
6 Travel 3,350.00 3,350.00
7 Communication 4,500.00 4,500.00
8 County-City Central Services 0.00 0.00
9 Space Costs 0.00 0.00
10 All Others (ADP, Con. Employees, Misc.)780,843.00 780,843.00
Total Program Expenses 1,030,916.00 1,030,916.00
TOTAL DIRECT EXPENSES 1,030,916.00 1,030,916.00
INDIRECT EXPENSES
Indirect Costs
1 Indirect Costs 0.00 0.00
2 Cost Allocation Plan / Other 10,076.00 10,076.00
Total Indirect Costs 10,076.00 10,076.00
TOTAL INDIRECT EXPENSES 10,076.00 10,076.00
TOTAL EXPENDITURES 1,040,992.00 1,040,992.00
Emerging Threats- Local Health Department- 2025, Date: 02/10/2025
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Contract # Date: 02/10/2025
2 Program Budget - Source of Funds
SOURCE OF FUNDS
Category Total Amount Cash Inkind
1 Source of Funds
Fees and Collections - 1st and 2nd
Party
0.00 0.00 0.00 0.00
Fees and Collections - 3rd Party 0.00 0.00 0.00 0.00
Federal or State (Non MDHHS)0.00 0.00 0.00 0.00
Federal Cost Based Reimbursement 0.00 0.00 0.00 0.00
Federally Provided Vaccines 0.00 0.00 0.00 0.00
Federal Medicaid Outreach 0.00 0.00 0.00 0.00
Required Match - Local 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Other Non-ELPHS 0.00 0.00 0.00 0.00
MDHHS Non Comprehensive 0.00 0.00 0.00 0.00
MDHHS Comprehensive 1,040,992.00 1,040,992.00 0.00 0.00
MCH Funding 0.00 0.00 0.00 0.00
Local Funds - Other 0.00 0.00 0.00 0.00
Inkind Match 0.00 0.00 0.00 0.00
MDHHS Fixed Unit Rate
Totals 1,040,992.00 1,040,992.00 0.00 0.00
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Contract # Date: 02/10/2025
3 Program Budget - Cost Detail
Line Item Qty Rate Units UOM Total
DIRECT EXPENSES
Program Expenses
1 Salary & Wages
Vaccine Supply Coordinator
Notes : Irene Highfield -
P00002436
0.0774 63404.000 0.000 FTE 4,907.00
Vaccine Supply Coordinator 0.0769 63404.000 0.000 FTE 4,877.00
Various Positions
Notes : Various staffing
1.0000 115386.000 0.000 FTE 115,386.00
Total for Salary & Wages 125,170.00
2 Fringe Benefits
Composite Rate
Notes : FICA
UNEMPLOYMENT INS
RETIREMENT
HOSPITAL INS
LIFE INS
VISION INS
DENTAL INS
WORK COMP
SHORT AND LONG TERM
DISABILITY
0.0000 67.950 125170.000 85,053.00
3 Cap. Exp. for Equip & Fac.
4 Contractual
5 Supplies and Materials
Office Supplies 0.0000 0.000 0.000 1,000.00
Materials and Supplies 0.0000 0.000 0.000 20,000.00
Postage 0.0000 0.000 0.000 5,000.00
Printing 0.0000 0.000 0.000 1,000.00
Medical Supplies 0.0000 0.000 0.000 5,000.00
Total for Supplies and Materials 32,000.00
6 Travel
Mileage
Notes : 5000 @ 0.67 per mile
0.0000 0.000 0.000 3,350.00
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Contract # Date: 02/10/2025
Line Item Qty Rate Units UOM Total
7 Communication
Telephone Communications 0.0000 0.000 0.000 4,500.00
8 County-City Central Services
9 Space Costs
10 All Others (ADP, Con. Employees, Misc.)
Professional Services 0.0000 0.000 0.000 569,843.00
IT Operations 0.0000 0.000 0.000 206,000.00
Interpretation Fees 0.0000 0.000 0.000 5,000.00
Total for All Others (ADP, Con. Employees, Misc.)780,843.00
Total Program Expenses 1,030,916.00
TOTAL DIRECT EXPENSES 1,030,916.00
INDIRECT EXPENSES
Indirect Costs
1 Indirect Costs
2 Cost Allocation Plan / Other
Cost Allocation Plan
Notes : 8.05% of Salaries
0.0000 0.000 0.000 10,076.00
Total Indirect Costs 10,076.00
TOTAL INDIRECT EXPENSES 10,076.00
TOTAL EXPENDITURES 1,040,992.00
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Contract # Date: 02/10/2025
1 Program Budget Summary
PROGRAM / PROJECT
Emerging Threats- Local Health Department- 2025 / ELC
Regional Lab
DATE PREPARED
2/10/2025
CONTRACTOR NAME
Oakland County Department of Health and Human Services/
Health Division
BUDGET PERIOD
From : 10/1/2024 To : 9/30/2025
MAILING ADDRESS (Number and Street)
1200 N. Telegraph Rd.
34 East
BUDGET AGREEMENT
Original Amendment
AMENDMENT #
2
CITY
Pontiac
STATE
MI
ZIP CODE
48341-1032
FEDERAL ID NUMBER
38-6004876
Category Total Amount
DIRECT EXPENSES
Program Expenses
1 Salary & Wages 0.00 0.00
2 Fringe Benefits 0.00 0.00
3 Cap. Exp. for Equip & Fac.100,000.00 100,000.00
4 Contractual 0.00 0.00
5 Supplies and Materials 357,000.00 357,000.00
6 Travel 5,000.00 5,000.00
7 Communication 0.00 0.00
8 County-City Central Services 0.00 0.00
9 Space Costs 0.00 0.00
10 All Others (ADP, Con. Employees, Misc.)50,000.00 50,000.00
Total Program Expenses 512,000.00 512,000.00
TOTAL DIRECT EXPENSES 512,000.00 512,000.00
INDIRECT EXPENSES
Indirect Costs
1 Indirect Costs 0.00 0.00
2 Cost Allocation Plan / Other 0.00 0.00
Total Indirect Costs 0.00 0.00
TOTAL INDIRECT EXPENSES 0.00 0.00
TOTAL EXPENDITURES 512,000.00 512,000.00
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Contract # Date: 02/10/2025
2 Program Budget - Source of Funds
SOURCE OF FUNDS
Category Total Amount Cash Inkind
1 Source of Funds
Fees and Collections - 1st and 2nd
Party
0.00 0.00 0.00 0.00
Fees and Collections - 3rd Party 0.00 0.00 0.00 0.00
Federal or State (Non MDHHS)0.00 0.00 0.00 0.00
Federal Cost Based Reimbursement 0.00 0.00 0.00 0.00
Federally Provided Vaccines 0.00 0.00 0.00 0.00
Federal Medicaid Outreach 0.00 0.00 0.00 0.00
Required Match - Local 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Other Non-ELPHS 0.00 0.00 0.00 0.00
MDHHS Non Comprehensive 0.00 0.00 0.00 0.00
MDHHS Comprehensive 512,000.00 512,000.00 0.00 0.00
MCH Funding 0.00 0.00 0.00 0.00
Local Funds - Other 0.00 0.00 0.00 0.00
Inkind Match 0.00 0.00 0.00 0.00
MDHHS Fixed Unit Rate
Totals 512,000.00 512,000.00 0.00 0.00
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Contract # Date: 02/10/2025
3 Program Budget - Cost Detail
Line Item Qty Rate Units UOM Total
DIRECT EXPENSES
Program Expenses
1 Salary & Wages
2 Fringe Benefits
3 Cap. Exp. for Equip & Fac.
Lab Equipment-Equipment for
lab
0.0000 0.000 0.000 100,000.00
4 Contractual
5 Supplies and Materials
Materials and Supplies 0.0000 0.000 0.000 357,000.00
6 Travel
Mileage 0.0000 0.000 0.000 1,000.00
Travel and Conference 0.0000 0.000 0.000 4,000.00
Total for Travel 5,000.00
7 Communication
8 County-City Central Services
9 Space Costs
10 All Others (ADP, Con. Employees, Misc.)
Equipment Maintenance 0.0000 0.000 0.000 50,000.00
Total Program Expenses 512,000.00
TOTAL DIRECT EXPENSES 512,000.00
INDIRECT EXPENSES
Indirect Costs
1 Indirect Costs
2 Cost Allocation Plan / Other
Total Indirect Costs 0.00
TOTAL INDIRECT EXPENSES 0.00
TOTAL EXPENDITURES 512,000.00
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Contract # Date: 02/10/2025
1 Program Budget Summary
PROGRAM / PROJECT
Emerging Threats- Local Health Department- 2025 / ELC
Sewer Network
DATE PREPARED
2/10/2025
CONTRACTOR NAME
Oakland County Department of Health and Human Services/
Health Division
BUDGET PERIOD
From : 10/1/2024 To : 9/30/2025
MAILING ADDRESS (Number and Street)
1200 N. Telegraph Rd.
34 East
BUDGET AGREEMENT
Original Amendment
AMENDMENT #
2
CITY
Pontiac
STATE
MI
ZIP CODE
48341-1032
FEDERAL ID NUMBER
38-6004876
Category Total Amount
DIRECT EXPENSES
Program Expenses
1 Salary & Wages 105,437.00 105,437.00
2 Fringe Benefits 62,252.00 62,252.00
3 Cap. Exp. for Equip & Fac.0.00 0.00
4 Contractual 240,710.00 240,710.00
5 Supplies and Materials 250,000.00 250,000.00
6 Travel 3,350.00 3,350.00
7 Communication 0.00 0.00
8 County-City Central Services 0.00 0.00
9 Space Costs 0.00 0.00
10 All Others (ADP, Con. Employees, Misc.)0.00 0.00
Total Program Expenses 661,749.00 661,749.00
TOTAL DIRECT EXPENSES 661,749.00 661,749.00
INDIRECT EXPENSES
Indirect Costs
1 Indirect Costs 0.00 0.00
2 Cost Allocation Plan / Other 8,488.00 8,488.00
Total Indirect Costs 8,488.00 8,488.00
TOTAL INDIRECT EXPENSES 8,488.00 8,488.00
TOTAL EXPENDITURES 670,237.00 670,237.00
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2 Program Budget - Source of Funds
SOURCE OF FUNDS
Category Total Amount Cash Inkind
1 Source of Funds
Fees and Collections - 1st and 2nd
Party
0.00 0.00 0.00 0.00
Fees and Collections - 3rd Party 0.00 0.00 0.00 0.00
Federal or State (Non MDHHS)0.00 0.00 0.00 0.00
Federal Cost Based Reimbursement 0.00 0.00 0.00 0.00
Federally Provided Vaccines 0.00 0.00 0.00 0.00
Federal Medicaid Outreach 0.00 0.00 0.00 0.00
Required Match - Local 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Other Non-ELPHS 0.00 0.00 0.00 0.00
MDHHS Non Comprehensive 0.00 0.00 0.00 0.00
MDHHS Comprehensive 670,237.00 670,237.00 0.00 0.00
MCH Funding 0.00 0.00 0.00 0.00
Local Funds - Other 0.00 0.00 0.00 0.00
Inkind Match 0.00 0.00 0.00 0.00
MDHHS Fixed Unit Rate
Totals 670,237.00 670,237.00 0.00 0.00
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3 Program Budget - Cost Detail
Line Item Qty Rate Units UOM Total
DIRECT EXPENSES
Program Expenses
1 Salary & Wages
Epidemiologist
Notes : Michael Swain -
P00007258
0.1000 96655.000 0.000 9,666.00
Supervisor
Notes : Bonnie Carter -
P00000399 - Laboratory
Supervisor
0.1000 108442.000 0.000 10,844.00
Medical Technologist 0.3332 84962.000 0.000 28,309.00
Medical Technologist 0.3332 84962.000 0.000 28,309.00
Medical Technologist 0.3332 84962.000 0.000 28,309.00
Total for Salary & Wages 105,437.00
2 Fringe Benefits
Composite Rate
Notes : FICA
UNEMPLOYMENT INS
RETIREMENT
HOSPITAL INS
LIFE INS
VISION INS
DENTAL INS
WORK COMP
SHORT AND LONG TERM
DISABILITY
0.0000 59.042 105437.000 62,252.00
3 Cap. Exp. for Equip & Fac.
4 Contractual
Subrecipient agreement 0.0000 0.000 0.000 240,710.00
5 Supplies and Materials
Materials and Supplies 0.0000 0.000 0.000 250,000.00
6 Travel
Mileage
Notes : 5,000 miles @ 0.67 per
mile
0.0000 0.000 0.000 3,350.00
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Line Item Qty Rate Units UOM Total
7 Communication
8 County-City Central Services
9 Space Costs
10 All Others (ADP, Con. Employees, Misc.)
Total Program Expenses 661,749.00
TOTAL DIRECT EXPENSES 661,749.00
INDIRECT EXPENSES
Indirect Costs
1 Indirect Costs
2 Cost Allocation Plan / Other
Cost Allocation Plan
Notes : 8.05% of Salaries
0.0000 0.000 0.000 8,488.00
Total Indirect Costs 8,488.00
TOTAL INDIRECT EXPENSES 8,488.00
TOTAL EXPENDITURES 670,237.00
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1 Program Budget Summary
PROGRAM / PROJECT
Emerging Threats- Local Health Department- 2025 /
Regional Lab Workforce
DATE PREPARED
2/10/2025
CONTRACTOR NAME
Oakland County Department of Health and Human Services/
Health Division
BUDGET PERIOD
From : 10/1/2024 To : 9/30/2025
MAILING ADDRESS (Number and Street)
1200 N. Telegraph Rd.
34 East
BUDGET AGREEMENT
Original Amendment
AMENDMENT #
2
CITY
Pontiac
STATE
MI
ZIP CODE
48341-1032
FEDERAL ID NUMBER
38-6004876
Category Total Amount
DIRECT EXPENSES
Program Expenses
1 Salary & Wages 111,001.00 111,001.00
2 Fringe Benefits 48,484.00 48,484.00
3 Cap. Exp. for Equip & Fac.0.00 0.00
4 Contractual 0.00 0.00
5 Supplies and Materials 0.00 0.00
6 Travel 0.00 0.00
7 Communication 0.00 0.00
8 County-City Central Services 0.00 0.00
9 Space Costs 0.00 0.00
10 All Others (ADP, Con. Employees, Misc.)6,579.00 6,579.00
Total Program Expenses 166,064.00 166,064.00
TOTAL DIRECT EXPENSES 166,064.00 166,064.00
INDIRECT EXPENSES
Indirect Costs
1 Indirect Costs 0.00 0.00
2 Cost Allocation Plan / Other 8,936.00 8,936.00
Total Indirect Costs 8,936.00 8,936.00
TOTAL INDIRECT EXPENSES 8,936.00 8,936.00
TOTAL EXPENDITURES 175,000.00 175,000.00
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2 Program Budget - Source of Funds
SOURCE OF FUNDS
Category Total Amount Cash Inkind
1 Source of Funds
Fees and Collections - 1st and 2nd
Party
0.00 0.00 0.00 0.00
Fees and Collections - 3rd Party 0.00 0.00 0.00 0.00
Federal or State (Non MDHHS)0.00 0.00 0.00 0.00
Federal Cost Based Reimbursement 0.00 0.00 0.00 0.00
Federally Provided Vaccines 0.00 0.00 0.00 0.00
Federal Medicaid Outreach 0.00 0.00 0.00 0.00
Required Match - Local 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Other Non-ELPHS 0.00 0.00 0.00 0.00
MDHHS Non Comprehensive 0.00 0.00 0.00 0.00
MDHHS Comprehensive 175,000.00 175,000.00 0.00 0.00
MCH Funding 0.00 0.00 0.00 0.00
Local Funds - Other 0.00 0.00 0.00 0.00
Inkind Match 0.00 0.00 0.00 0.00
MDHHS Fixed Unit Rate
Totals 175,000.00 175,000.00 0.00 0.00
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3 Program Budget - Cost Detail
Line Item Qty Rate Units UOM Total
DIRECT EXPENSES
Program Expenses
1 Salary & Wages
Medical Technologist
Notes : Jenna McChristion -
P00015845
1.0000 72653.000 0.000 FTE 72,653.00
Medical Technologist 0.4808 63414.000 0.000 FTE 30,489.00
Overtime 1.0000 7859.000 0.000 FTE 7,859.00
Total for Salary & Wages 111,001.00
2 Fringe Benefits
Composite Rate
Notes : FICA
UNEMPLOYMENT INS
RETIREMENT
HOSPITAL INS
LIFE INS
VISION INS
DENTAL INS
WORK COMP
SHORT AND LONG TERM
DISABILITY
0.0000 43.679 111001.000 48,484.00
3 Cap. Exp. for Equip & Fac.
4 Contractual
5 Supplies and Materials
6 Travel
7 Communication
8 County-City Central Services
9 Space Costs
10 All Others (ADP, Con. Employees, Misc.)
IT Operations 0.0000 0.000 0.000 5,720.00
Insurance 0.0000 0.000 0.000 109.00
Employee License Certification 0.0000 0.000 0.000 750.00
Total for All Others (ADP, Con. Employees, Misc.)6,579.00
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Line Item Qty Rate Units UOM Total
Total Program Expenses 166,064.00
TOTAL DIRECT EXPENSES 166,064.00
INDIRECT EXPENSES
Indirect Costs
1 Indirect Costs
2 Cost Allocation Plan / Other
Cost Allocation Plan
Notes : 8.05% of Salaries
0.0000 0.000 0.000 8,936.00
Total Indirect Costs 8,936.00
TOTAL INDIRECT EXPENSES 8,936.00
TOTAL EXPENDITURES 175,000.00
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Summary of Budget
PROGRAM / PROJECT
Emerging Threats- Local Health Department- 2025 /
Emerging Threats- Local Health Department- 2025
DATE PREPARED
2/10/2025
CONTRACTOR NAME
Oakland County Department of Health and Human Services/
Health Division
BUDGET PERIOD
From : 10/1/2024 To : 9/30/2025
MAILING ADDRESS (Number and Street)
1200 N. Telegraph Rd.
34 East
BUDGET AGREEMENT
Original Amendment
AMENDMENT #
2
CITY
Pontiac
STATE
MI
ZIP CODE
48341-1032
FEDERAL ID NUMBER
38-6004876
Category Total Amount
DIRECT EXPENSES
Program Expenses
1 Salary & Wages 347,733.00 347,733.00
2 Fringe Benefits 199,042.00 199,042.00
3 Cap. Exp. for Equip & Fac.100,000.00 100,000.00
4 Contractual 240,710.00 240,710.00
5 Supplies and Materials 640,000.00 640,000.00
6 Travel 50,001.00 50,001.00
7 Communication 4,500.00 4,500.00
8 All Others (ADP, Con. Employees, Misc.)959,837.00 959,837.00
Total Program Expenses 2,541,823.00 2,541,823.00
TOTAL DIRECT EXPENSES 2,541,823.00 2,541,823.00
INDIRECT EXPENSES
Indirect Costs
1 Cost Allocation Plan / Other 27,993.00 27,993.00
Total Indirect Costs 27,993.00 27,993.00
TOTAL INDIRECT EXPENSES 27,993.00 27,993.00
TOTAL EXPENDITURES 2,569,816.00 2,569,816.00
SOURCE OF FUNDS
Category Total Amount Cash Inkind
1 Fees and Collections - 1st and 2nd
Party
0.00 0.00 0.00 0.00
2 Fees and Collections - 3rd Party 0.00 0.00 0.00 0.00
3 Federal or State (Non MDHHS)0.00 0.00 0.00 0.00
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4 Federal Cost Based Reimbursement 0.00 0.00 0.00 0.00
5 Federally Provided Vaccines 0.00 0.00 0.00 0.00
6 Federal Medicaid Outreach 0.00 0.00 0.00 0.00
7 Required Match - Local 0.00 0.00 0.00 0.00
8 Local Non-ELPHS 0.00 0.00 0.00 0.00
9 Local Non-ELPHS 0.00 0.00 0.00 0.00
10 Local Non-ELPHS 0.00 0.00 0.00 0.00
11 Other Non-ELPHS 0.00 0.00 0.00 0.00
12 MDHHS Non Comprehensive 0.00 0.00 0.00 0.00
13 MDHHS Comprehensive 2,569,816.00 2,569,816.00 0.00 0.00
14 MCH Funding 0.00 0.00 0.00 0.00
15 Local Funds - Other 0.00 0.00 0.00 0.00
16 Inkind Match 0.00 0.00 0.00 0.00
17 MDHHS Fixed Unit Rate 0.00 0.00 0.00 0.00
TOTAL 2,569,816.00 2,569,816.00 0.00 0.00
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FOOTNOTES: FY 2024/2025
a) Refer to Plan and Budget Framework for element definitions.
b) Refer to master comprehensive agreement and program and budget instructions package for further explanation of applicability
of these reimbursement methods.
c) Negotiated starting from the average of the past two complete years' actual number where available.
d) Calculated by multiplying the "Total Performance Expectation" column by the ratio of the elements total State funding (DCH
0410, Line 24) to "Total Expenditures” DCH 0410, Line 17). Prior to calculation, adjustments will be made for unallowable cost,
equipment funded by local funds and MDHHS reimbursement not performance based (I.E., fixed unit rate, staffing).
e) Calculated by multiplying the "State Funded Element Target Performance" column by the "Percent" column.
f) Refer to master comprehensive agreement and budget instructions package for further explanation regarding these
designations.
(2) Reimbursement Chart for Fixed Rates
(3) Allocation to be reflected in individual programs during budgeting process.
(4) Funding Source (not a single element). Hearing and Vision are single elements.
(5) Subject to Statewide Maintenance of Effort requirement for Title X.
(6) State funding is first source (after fees and other earmarked sources).
(7) Fixed unit rate subject to actual costs.
(8) The performance reimbursement target will be the base target caseload established by MDHHS.
(9) Subject to a match requirement (hard or in-kind) of $1 for each $3 of MDHHS agreement funding for Coordination.
(10) Fixed rate limited to contract amount.
(11) Up to six (6) visits per family.
(12) Non-categorically funded Health Departments will be reimbursed at $11.00 per HIV test conducted up to a maximum of $2,000
annually.
(13) Each delegate agency must serve a minimum percentage of Title X users to access their total allocated funds. Semi-annual FPAR
data will be used to determine total Title X users.
(14) Public Health Emergency Preparedness (PHEP) funding BP1 must be expended by June 30 and is subject to a 10% match
requirement as specified in the Public Health Emergency Preparedness (PHEP) Cooperative Agreement Guidance. LHDs must
submit a nine-month budget and a quarterly Financial Status Report (FSR) column for this program element.
(15) Public Health Emergency Preparedness (PHEP) funding for October 1–June 30, and July 1–September 30, is subject to a 10%
match requirement as specified in the Public Health Emergency Preparedness (PHEP) Cooperative Agreement Guidance. LHDs
must submit a three-month budget and a quarterly Financial Status Report (FSR) column for this program element.
(16) Project meets the Research and Development criteria as defined by Title 2 CFR, Section 200.87.
(17) Not Applicable
(18) Subject to match requirement as specified in Attachment III - Program Assurances and Specific Requirements.
NOTE: Some footnotes may not apply to this agency.
1
ATTACHMENT I
MICHIGAN DEPARTMENT OF HEALTH & HUMAN SERVICES
Emerging Threat Local Health Department Agreement
October 1, 2024- September 30, 2025
Fiscal Year 2025
INSTRUCTIONS
FOR THE
ANNUAL BUDGET
2
INSTRUCTIONS FOR THE ANNUAL BUDGET FOR LOCAL HEALTH DEPARTMENT
SERVICES
TABLE OF CONTENTS
Page
INTRODUCTION ............................................................................................................................ 1
MINIMUM BUDGETING REQUIREMENTS ................................................................................... 1
LOCAL ACCOUNTING SYSTEM STRUCTURE OF ACCOUNTS/COST ALLOCATION
PROCEDURES .............................................................................................................................. 3
REIMBURSEMENT CHART ........................................................................................................... 4
BUDGET PREPARATION DETAIL……………………………………………………………………....5
General Information…………………………………………………………………………………5
Expense Line-Item Detail……………………………………………………………………….….6
Source of Funds…………………………………………………………………………….……..16
3
INTRODUCTION
The Annual Budget for Local Health Services is completed on a state fiscal year basis and is used
to establish budgets for many Department programs. In the Annual Budget, the Department
consolidates many of its categorical programs’ funding and Essential Local Public Health Services
(ELPHS) into a single, Comprehensive Agreement for local health departments. The
Department's Plan and Budget Framework serves as a principal reference point for budget
development.
The Annual Budget for Local Health Services must be completed in accordance with and adhere
to the established requirements as specified in these instructions and submitted to the Department
as required by the agreement.
The MI E-Grants System is an on-line application, including the budget entry forms, are utilized to
develop a budget summary for each program element administered by the local Grantee. The
system is designed to accommodate any number of local program elements including those
unique to a particular local Grantee. Applications, including budget forms, are completed for all
program elements, regardless of the reimbursement mechanism, including Agency
administration(s) fee for service program elements, categorical program elements, performance-
based program elements and Medicaid Outreach associated program elements. Budget entry is
required for each major expenditure and source of fund categories for which costs/funds are
identified.
MINIMUM BUDGETING REQUIREMENTS
Cost Principles
Types or items of cost which will be considered for reimbursement are generally consistent with
definitions contained in Title 2 Code of Federal Regulations CFR, Part 200 Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards.
Federal Block Grant Funds
Maternal & Child Health and Preventive Health Block Grant funds may not be used to: provide
inpatient services; make cash payments to intended recipients of health services; purchase or
improve land; purchase, contract or permanently improve (other than minor remodeling defined as
work required to change the interior arrangements or other physical characteristics of any existing
facility or installed equipment when the cost of the remodeling incident does not exceed $2,000)
any building or other facility; or purchase major medical equipment (any item of medical equipment
having a unit cost of over $10,000 and used in the diagnosis or treatment of patients, excluding
equipment typically used in a laboratory); satisfy any requirement for the expenditure of non-federal
funds as a condition for the receipt of Federal funds; or provide financial assistance to any entity
4
other than a public or nonprofit private entity.
Expenditure and Funding Source Breakdown
For purposes of development, analysis and negotiation activities must be budgeted at the individual
expenditure and funding source category level on the Annual Budget for Local Health Services.
Special Budget Requirements for Certain Categorical Program Elements
The Annual Budget for Local Health Services is completed in the MI E-Grants System through the
application budget to include details for all program elements (excluding Administration and
Grantee Support). See special budget and reporting section below section.
Local MCH
Local MCH funds can be used to support the health of women, children, and families in
communities across Michigan. Funding addresses one or more Title V Maternal and Child Health
Block Grant national and state priority areas and/or a local MCH priority need identified through a
needs assessment process. Priority areas are developed into Local MCH Work Plans which are
described in the Annual Local MCH Plan. These funds are to be budgeted as a funding source in
two project categories. The Local MCH projects need to be budgeted separately. Please note only
two LMCH project titles can be used:
• MCH – Children
• MCH – All Other
These funding sources cannot be used under the WIC element except in extreme circumstances
where a waiver is requested in advance of expenditures, and evidence is provided that the
expenditures satisfy all funding requirements. Local health departments are encouraged to select
only one to two performance measures and delve deeper into the strategies in an effort to “move
the needle.”
REIMBURSEMENT CHART
The Reimbursement Chart notes elements/funding sources, applicable payment methods, target
levels, output measures for each program/element having a performance reimbursement option.
In addition, the chart also provides the subrecipient, contractor, or recipient designations, as in
prior years.
The type of project designation is indicated by footnote and is used if the project meets the
Research and Development Project criteria. Research and Development Projects are defined by
Title 2 CFR, Section 200.87, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards.
5
Research and development (R&D) means all research activities, both basic and applied, and all
development activities that are performed by non-Federal entities. Research is defined as a
systematic study directed toward fuller scientific knowledge or understanding of the subject
studied. The term research also includes activities involving the training of individuals in research
techniques where such activities utilize the same facilities as other research and development
activities and where such activities are not included in the instruction function. Development is the
systematic use of knowledge and understanding gained from research directed toward the
production of useful materials, devices, systems, or methods, including design and development
of prototypes and processes.
LOCAL ACCOUNTING SYSTEM STRUCTION OF ACCOUNTS / COST
ALLOCATION PROCEDURES
As in past years, no additional accounting system detail is being required beyond local uniform
accounting procedures prescribed by the Michigan Department of Treasury, Local Financial
Management System requirements, documentation requirements of categorical program funding
sources and any local requirements. Some agencies may already have separate cost centers in
their accounting system to directly identify costs and related funding of required services, but such
breakdowns are not essential to being able to meet minimum reporting requirements if proper
allocation procedures are used and adequate documentation is maintained. All allocations must
have clearly measurable bases that directly apply to the amounts being allocated, must be
documented with work papers that will provide an adequate audit trail and must result in a
representative reporting of costs and funding for affected programs. More specific guidance can
be found in Title 2 CFR, Part 200 Appendix V State/Local Government and Indian Tribe-Wide
Central Service Cost Allocation Plans and the brochure published by the Department of Health
and Human Services entitled “A Guide for State, Local and Indian Tribal Governments: Cost
Principles and Procedures for Developing Cost Allocation Plans and Indirect Cost Rates for
Agreements with the Federal Government.
BUDGET PREPERATION DETAIL
1. Budgeted expenditures are to be entered for each program element, project, or group of
services by applicable major category.
2. The Budget should reflect all planned expenditures and revenues associated with the
program. Funding source revenues include Federal funding sources, fees and collections,
local, state, and other sources.
6
3. When developing the budget, it is important to note that total program expenditures must
equal total program revenues.
4. Although a Grantee’s budget is approved, it does not mean expenses are approved.
Reported expenses are subject to audit and must comply with Federal regulations, the
terms of the agreement, and other policy impacting the allowability of expenses. Certain
expenses may require prior approval, which should be in writing from MDHHS.
5. It is the Grantee’s responsibility to ensure budgeted expenses comply with Federal
regulations, the terms of the agreement, and other policy impacting the allowability of
expenses, and have documented prior approval, as needed, when the budget is submitted
for review.
EXPENSE LINE- ITEM CATEGORIES
1. Salaries and Wages
a. This category includes compensation paid to permanent and part-time employees on the
payroll of the Grantee who work in the program. Is reasonable for the services rendered
and conforms to the established written policy of the Grantee consistently applied to both
Federal and non-Federal activities.
b. This category may include the cost of leave/paid time off (e.g., vacation, sick, holiday,
bereavement, military) or the cost of leave/paid time off may be included as a fringe benefit,
based on the Grantee’s written policy. See Section 2, Fringe Benefits. Leave/paid time off
cannot be included in both categories and must be consistently budgeted and expensed for
all Federally and non-Federally funded programs and activities of the Grantee.
c. This category does not include personnel hired on a private contract basis or through a
personnel service, contractual services, or professional fees. Consulting services,
professional fees or personnel hired on a private contracting basis should be included in
Contractual – Professional Services.
d. Charges to salaries and wages must be based on records that accurately reflect the work
performed. The records must:
1) Reflect the total activity for which the employee is compensated by the non-federal
entity, not to exceed 100 percent.
7
2) Encompass federally assisted and all other activities compensated by the non-
federal entity on an integrated basis but may include the use of subsidiary records
as defined in the non-federal entity’s written policy.
3) Support the distribution of the salaries or wages among specific activities or cost
objectives if the employee works on more than one federal or non-federal program;
an indirect cost activity and a direct cost activity; more than one indirect activity
which are allocated using different distribution bases; or an allowable and
unallowable activity.
e. See Title 2 CFR 200.430 for salaries and wages regulations.
2. Fringe Benefits
a. Fringe benefits include, but are not limited to, the costs of leave/paid time off (e.g.,
vacation, sick, holiday, bereavement, military), employee insurance (e.g., employer paid
portion of health, dental, vision, life), pensions, employer contribution to a retirement
account, bonuses, health stipends in lieu of health insurance, unemployment, workers
compensation, social security.
b. The cost of leave/paid time off, and other taxable income (e.g., bonuses, health stipends in
lieu of health insurance) may be included in salaries/wages, . See Item 1 above. It cannot
be included in both categories and must be consistently budgeted and expensed for all
Federally and non-Federally funded programs and activities of the Grantee.
c. The cost of fringe benefits is allowable provided they are reasonable and are required by
law, or a Grantee-employee agreement or established in the Grantee’s written policy.
d. Fringe benefit costs must be equitably allocated to all activities (Federal award activity and
non-Federal award activity).
e. See Title 2 CFR 200.431 for fringe benefit regulations.
3. Employee Travel and Training
a. This category includes the cost of travel and training for full and part-time employees
working in the program.
b. This category does not include travel and training costs for personnel hired on a private
contract basis or through a personnel service, for contractual services, or for volunteers.
8
c. This category includes the cost of mileage, lodging, per diem, meals, tips, modes of
transportation, approved registration fees for conferences, seminars, and other types of
training related to the program.
d. The costs must be consistent with the Grantee’s written policy and procedures to be
allowable.
e. See Title 2 CFR 200.474 for travel expense requirements.
4. Supplies and Materials
a. This category includes consumable and short-term items costing less than five thousand
dollars ($5,000).
b. Examples include office supplies, office furniture, computers, computer software, printers,
printing, postage, janitorial supplies, educational supplies, medical supplies, etc. according
to the requirements of the program.
c. This category does not include the cost of supplies and materials related to operating a
shelter or other emergency housing.
d. Purchases of materials and supplies must be charged at the actual price, net of applicable
credits.
e. For budgeting purposes, when the Supplies and Materials line-item budget will not exceed
10 percent of the total budgeted grant expenses, specific detail will not be required. Detail
is required only when the Supplies and Materials line-item budget will exceed 10 percent.
5. Subawards – Subrecipient Services
a. This category includes the cost of an agreement (subaward) between the Grantee and
another organization for the purpose of carrying out a portion of the Grant program. A
subaward is a subrecipient relationship.
b. See below to differentiate between a subrecipient and a contractor.
SUBRECIPIENT AND CONTRACTOR DETERMINATION FACTORS
Title 2 CFR 200.331states that a pass-through entity (in this case the Grantee) must make case
by case determinations whether an agreement it makes for the disbursement of Federal funds
casts the party receiving the funds in the role of a subrecipient or contractor.
In determining whether an agreement casts the role of party receiving the Federal funds from the
Grantee as a subrecipient or contractor, the substance of the relationship is more important than
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the form of the agreement. All characteristics listed below may not be present in all cases and the
Grantee must use judgement when determining if the agreement is a subaward or a procurement
contract.
Subrecipient Characteristics
A subaward is for the purpose of carrying out a portion of a Federal award and creates a Federal
assistance relationship with the subrecipient. Characteristics of a subrecipient include:
1. In accordance with its agreement, uses the Federal awards to carry out a public purpose
specified in authorizing statute, as opposed to providing goods and services for the benefit
of the pass-through entity.
2. Is responsible for adherence to applicable Federal program requirements specified in the
Federal award.
3. Has responsibility for programmatic decision making.
4. Determines who is eligible to receive what Federal assistance.
5. Has its performance measured in relation to whether objectives of the Federal program are
met.
Contractor Characteristics
A contract is for the purpose of obtaining goods or services for the non-Federal entity’s own use
and creates a procurement relationship with the contractor. Characteristics of a contractor include:
1. Provides goods and services within normal business operations.
2. Provides similar goods and services to many different purchasers.
3. Normally operates in a competitive environment.
4. Provides goods or services that are necessary to support the operation of the Federal
program.
5. Is not subject to compliance requirements of the Federal program as a result of the
agreement although similar requirements may apply of other reasons.
6. Contractual – Professional and Personnel Services
a. This category includes the costs of professional and personnel services rendered by
members of a particular profession or possess a certain skill set and are not employees of
the Grantee.
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b. This category includes the costs of services such as accounting, auditing, payroll,
consulting, services, contract employees, etc.
c. Grantees generally hire contract employees in place of part-time or full-time staff because
of the need for specialized skills or budgetary reasons.
d. The Grantee is not responsible for taxes, social security, workers compensation,
unemployment, health benefits, sick or vacation time for contract employees.
e. Travel expenses may be included when it is part of the contract terms between the Grantee
and the contractor.
f. Training expenses may be included when it is part of the contract terms between the
Grantee and the contractor.
7. Communications
a. This category includes the cost of telephone services (cell and/or land lines), hotline, data
lines, internet services, cloud services, copy machine, and website necessary for the
operation of the program.
b. The cost of certain telecommunication and video surveillance services or equipment are
prohibited in accordance with Title 2 CFR 200.216.
c. For budgeting purposes, when the Communications line-item budget will not exceed 10
percent of the total budgeted grant expenses, specific detail will not be required. Detail is
required only when the Communications line-item budget will exceed 10 percent.
8. Grantee Rent Expense
a. This category includes the cost of rent/leases by the Grantee for space related to the
operation of the program.
b. This category does not include the cost of client rent assistance or equipment
rentals/leases.
9. Space Expenses
a. This category includes costs to maintain a facility related to the operation of the program.
Costs include electricity, heating and air conditioning, maintenance and repairs, lawncare
and snowplowing, janitorial services, insurance, security system, depreciation (when the
space is owned by the Grantee), etc.
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b. These costs must be allocated equitably to all Federal and non-Federal activities related to
the space.
c. Shelter Expenses – The costs associated with operating a shelter. Includes such things as
rent or depreciation, insurance, utilities, maintenance and repairs, snow removal, lawn
care, trash removal, security system etc.
10. Capital Expenditures – Equipment and Other
a. Capital Expenditures – Equipment
1) Equipment is defined as an article of non-expendable property having a useful live of
more than one year and acquisition cost of $5,000 or more per unit. Items with an
acquisition cost of less than $5,000 classified as supplies and materials.
2) The cost of single a single unit or piece of equipment includes the necessary
accessories and installation costs.
3) When the Grantee’s definition and threshold differs from the definition above, the
Grantee will budget and report only those equipment purchases of $5,000 or more, on
the Capital Expenditures – Equipment and Other line item.
4) Equipment purchases must have prior written approval from MDHHS if the item will be
expensed in the year of purchase. The approved Budget does not qualify as prior
written approval. When equipment purchases are not expensed in the year of purchase,
the Grantee may only expense the deprecation calculated in accordance with its written
policy.
b. Capital Expenditures – Other
1) This category includes capital outlay for capital assets other than equipment.
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CAPITAL ASSETS AND DEPRECIATION
Title 2 CFR 200.1 defines capital assets as tangible or intangible assets used in
operations having a useful life of more than one year which are capitalized in
accordance with Generally Accepted Accounting Principles and includes:
• Land, buildings (facilities), equipment, and intellectual property (including
software) whether acquired by purchase, construction, manufacture, exchange,
or through a lease accounted for as financial purchase under GASB or a finance
lease under FASB.
Additions, improvements, modifications, replacements, rearrangements, reinstallations,
renovations, or alterations to capital assets that materially increase their value or useful
life.
Title 2 CFR 200.439(b) includes the following rules of allowability for equipment and
other capital expenditures.
1. Capital expenditures for general purpose equipment, building, and land are
unallowable as direct charges, except with the prior written approval of the
Federal awarding agency or the pass-through entity.
2. Capital expenditures for special purpose equipment are allowable as direct costs,
provided that items with a cost of $5,000 or more have prior written approval of
the Federal awarding agency or the pass-through entity.
3. Capital expenditures for improvements to land, buildings, or equipment which
materially increase their value or useful life are unallowable as a direct cost
except with prior written approval from the Federal awarding agency or the pass-
through entity.
4. When approved as a direct charge, capital expenditures will be charged in the
period in which the expenditure is incurred.
5. The unamortized portion of any equipment written off as a result of a change in
capitalization levels may be recovered by continuing to claim the otherwise
allowable depreciation on the equipment or by amortizing the amount to be
written off over a period of years negotiated with the Federal cognizant agency
for indirect cost.
6. Cost of equipment disposal is allowable if the non-Federal entity is instructed by
the Federal awarding agency to otherwise dispose or transfer the equipment.
7. Equipment and other capital assets are unallowable as indirect costs.
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Title 2 CFR 200.1 defines capital assets as tangible or intangible assets used in
operations having a useful life of more than one year which are capitalized in
accordance with Generally Accepted Accounting Principles and includes:
• Land, buildings (facilities), equipment, and intellectual property (including
software) whether acquired by purchase, construction, manufacture, exchange,
or through a lease accounted for as financial purchase under GASB or a finance
lease under FASB.
• Additions, improvements, modifications, replacements, rearrangements,
reinstallations, renovations, or alterations to capital assets that materially
increase their value or useful life.
11. Client Assistance – Rent
a. This category includes the cost of rental assistance provided for eligible clients in
accordance with the program requirements.
b. The Grantee must account for rental assistance separate from all other client
assistance.
12. Client Assistance – All Other
a. This category includes the costs of providing assistance for eligible clients in
accordance with program requirements. The guidance below is not meant to be
comprehensive, and some costs may not be allowable for a particular program. It
is the Grantee’s responsibility to budget and report expenses in accordance with
the program requirements.
b. Examples include:
1. Gift Cards/Prepaid Cards/E-Cards/Store Cards/Vouchers – The cost various
types of purchase cards (e.g., gas, phone, food), vouchers (e.g., laundry
vouchers for a local laundromat), and public transportation cards/tokens, etc.
in accordance with program requirements.
2. Transportation – The cost of taxis, Uber, Lyft, etc. for eligible clients when
necessary for the health and safety for eligible clients in accordance with
program requirements.
3. Utilities – The costs associated with heat, electricity, water, etc. for eligible
clients in accordance with program requirements.
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4. Personal Care – The costs associated with food, formula, clothing, diapers,
toiletries, medication, medical equipment, etc. for eligible clients in
accordance with program requirements.
5. Safety – The cost of changing windows and doors or locks, cost of short-term
alternative housing (e.g., hotel due to shelter capacity), security cameras,
assistance for obtaining long-term housing for a victim (regardless of
distance, based on safety needs) etc. for eligible clients in accordance with
program requirements.
6. Other – The cost of assistance not specifically identified above for eligible
clients in accordance with program requirements
13. Other Expenses
a. This cost category includes expenses not previously identified on other line items
purchased for the operation of the program.
b. This cost category does not include indirect expenses which are included below.
14. County / City Central Services
a. These are costs associated with central support activities of the local governing
unit allocated to the local health department accordance with Title 2 CFR, part
200.
15. General and Administrative Indirect Expenses
These cost categories are used to distribute costs of general administrative operations
that have not been directly charged to individual subrecipient programs. The Indirect Cost
expenditures distribute administrative overhead costs to each program element, project,
or service grouping. Two separate local rates may apply to the agreement period (i.e.,
one for each local fiscal year). Use Calendar Rate 1 to reflect the rate applicable to the
first part of the agreement period and Calendar Rate 2 for the rate applicable to the latter
part. Indirect costs are not allowed on programs elements designated as vendor
relationship.
An indirect rate proposal and related supporting documentation must be retained for audit
in accordance with records retention requirements. In addition, these documents are
reviewed as part of the Single Audit, subrecipient monitoring visit, or other State of
Michigan reviews.
Following is further clarification regarding indirect rate and/or cost allocation approval
requirements to distribute administrative overhead costs, in accordance with Title 2 CFR
Part 200 (formerly Circular A-87 2 CFR Part 225, Appendix E), for Local Health
Departments budgeting indirect costs:
1. Local Health Departments receiving more than $35 million in direct Federal awards
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are required to have an approved indirect cost rate from a Federal Cognizant
Agency. If your Local Health Department has received an approved indirect rate
from a Federal Cognizant agency, attach the Federal approval letter to your MI E-
Grants Grantee Profile.
2. Local Health Departments receiving $35 million or less in direct Federal awards
are required to prepare indirect cost rate proposals in accordance with Title 2 CFR
and maintain the documentation on file subject to review.
3. Local Health Departments that received approved indirect cost rates from another
State of Michigan Department should attach their State approval letter to their MI
E-Grants Grantee Profile.
4. Local Health Departments with cost allocation plans should reflect these
allocations in the Other Cost Distributions budget category.
The amount of Indirect Cost should be allocated to all appropriate program elements with
the total equivalent amount reflected as a credit or minus in the Administration projects.
County-City Central Services Cost Allocation Plan
a. This category includes the allocation of central services costs allocated to the
program.
b. Central service departments are within the county or city government that exist to
provide support services to other operating departments within that unit of
government.
c. Examples of central service departments include finance, accounting, facilities
maintenance, information technology, human resources, purchasing, motor
pools, etc.
d. All costs and data used the distribute the costs included in the plan must be
supported by formal accounting and other records that support the propriety of
the costs assigned to Federal awards.
e. Each central service cost allocation plan is required to be certified by the local
government.
f. See Title 2 CFR Part 200 Appendix V, State/Local Governmentwide Central
Service Cost Allocation Plans for specific requirements.
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Other Indirect Cost Distributions
a. This category includes various contributing activity costs to appropriate program
areas based on a documented allocation methodology in accordance with Title 2
CFR 200.
b. This category is generally associated with governmental entities that utilize a
City-County Central.
c. Use to distribute various contributing activity costs to appropriate program areas
based upon activity counts, time study supporting data or other reasonable and
equitable means. An example of Other Cost Distributions is nursing supervision.
The distribution process permits costs reflected in a single program element to be
subsequently distributed, perhaps only in part, to other programs or projects as
appropriate. If an allocation is made, the charges must be reflected in the
appropriate program element and the offsetting credit reflected in the program
element being distributed. There must be a documented, well-defined rationale
and audit trail for any cost distribution or allocation based upon Title 2 CFR,
Part 200 Cost Principles Local Health Departments using the cost distribution or
cost allocation must develop the plan in accordance with the requirements
described in Title 2 CFR, Part 200. Local Health Departments should maintain
supporting documentation for audit in accordance with record retention
requirements. The plan should include a Certification of Cost Allocation plan in
accordance with Title 2 CFR, Part 200 Appendix V. The cost allocation plan
documentation is not required to be submitted unless specifically requested.
d. Cost associated with the Essential Local Public Health Services (ELPHS), Maternal
and Child Health (MCH) Block Grant and Fixed Fee may be budgeted in the
associated program element and distributed to the associated projects.
e. Federal Provided Vaccine Value should be reported on a separate line and clearly
identified.
SOURCE OF FUNDS
Source of funds are to be entered for each program element, project, or group of
services by applicable major category as follows.
1. MDHHS Comprehensive
Funding (Federal and/or State dollars) provided by MDHHS for this grant agreement.
2. Fees and Collections – 1st and 2nd Party
a. 1st party funds received from private payers, including patients, source users,
and any member of the general public receiving services.
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b. 2nd party funds received from organizations, private or public, who might
reimburse services for a group or under a special plan.
c. Revenues will be reported when earned (accrual basis of accounting) or when
received (cash basis of accounting).
3. Fees and Collections – 3rd Party
a. 3rd Party funds received from private insurances, Medicaid, Medicare, or other
applicable titles of the Social Security Act directly related to the cost of providing
patient care or other services.
b. Revenues will be reported when earned (accrual basis of accounting) or when
received (cash basis of accounting).
4. Local Funds
All local support in the appropriate element, project, or service group column. This may
include local property tax, and other local revenue. Does not include fees.
5. Federal or State (Non MDHHS)
Funds provided to directly to the Grantee from the State of Michigan or the Federal
government (other than MDHHS) to support the program.
6. Other
Funding provided by foundation grants, United Way grants, private donations, fund-
raising, charitable contributions, etc. that provide support to the program.
7. In-Kind Match
Represents the value of donated services (e.g., accounting, legal, medical, etc.),
donated materials and supplies, donated space, etc. that support the program.
8. MDHHS Fixed Unit Rate
Select the type of fee-for-services from the lookup button to correspond with the
program element.
9. MCH Funding
This section includes all the funding projected to be due under Comprehensive
Agreement specific to the CMH eligible program elements. Please note: the MI E-
Grants System validates the MCH budgeted funds across the appliable program
elements to assure the agreement does not exceed the MCH allocation.
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10. Required Match – Local
Funds projected to be local contribution for programs that have a match contribution
requirement (Please note: for Medicaid Outreach, CSHCS Medicaid Outreach, or
Nurse Family Partnership Medicaid Outreach, this amount represents the 50% matching
local contribution for allocable Medicaid Outreach Activities. Federal Medicaid Outreach
and Required Local match amounts should equal each other.)
12. Federal Medicaid Outreach
(Please note: to be used only for Medicaid Outreach, CSHCS Medicaid Outreach or
Nurse Family Partnership Medicaid Outreach program elements.) Funds projected to
be received from the federal government for allowable Medicaid Outreach activities.
This amount represents the anticipated 50% federal administrative match of local
contributions.
13. Federally Provided Vaccines
The projected value of federally provided vaccines.
14. Local Non-ELPHS (Local funds budgeted for the following expenditures)
1. Expenditures for services not designated as required and allowable for ELPHS
funding (e.g., medical examiner and inpatient maternity services); expenditures
determined not to be reasonable; and expenditures in excess of the maximum
state share of funds available.
2. Any losses arising from uncollectible accounts and other related claims. Under-
recovery of reimbursable expenditures from, or failure to bill, available funding
sources that would otherwise result in exclusions from ELPHS funding, if
recovered.
3. However, no exclusion is required where the local jurisdiction has made and
documented a decision to have local funds underwrite:
a. The cost of uncollectible accounts or bad debts incurred in support of
providing required or allowable health services. An example of this condition
would be for services provided to indigents who are billed as a matter of
procedure with little chance for receipt of payment.
b. Potential recoveries or under-recoveries from other sources for the principal
purpose of providing required and allowable health services at free or
reduced cost to the public served by the Grantee. An example would be
keeping fees for services at a reduced level for the benefit of the people
served by the Grantee while recognizing that to do so limits recovery from
third parties for the same types of services.
19
4. Contributions to a contingency reserve or any similar provisions for unforeseen
events.
5. Charitable contributions and donations.
6. Salaries and other incidental expenditures of the chief executive of a political
subdivision (i.e., county executive and mayor). Legislative expenditures, such as,
salaries and other incidental expenditures of local governing bodies (i.e., county
commissioners and city councils). Do not enter board of health expenses.
7. Expenditures for amusements, social activities and other incidental expenditures
related to, such as, meals, beverages, lodging, rentals, transportation, and
gratuities.
8. Fines, penalties, and interest on borrowings.
9. Capital Expenditures - Local capital outlay for purchase of facilities and equipment
(assets) are excluded from ELPHS funding.
15. Other Non- ELPHS
Funds budgeted from sources other than state, federal and local appropriations to the
extent that they are not eligible for ELPHS (e.g., funding from local substance abuse
coordinating grantee, local area on aging grantees).
16. Federal Cost Based Reimbursement
Funds received from Federal Cost Based Reimbursement must be budgeted and
reported in the program in which they were earned. See MCBR Budget and FSR
MDHHS Guidance for reporting requirements.
ATTACHMENT III
MICHIGAN DEPARTMENT OF HEALTH & HUMAN SERVICES
EMERGING THREAT LOCAL HEALTH DEPARTMENT AGREEMENT
October 1, 2024– September 30, 2025
Fiscal Year 2025
PROGRAM SPECIFIC ASSURANCES AND REQUIREMENTS
Local health service program elements funded under this agreement will be administered by
the Grantee and the Department in accordance with the Public Health Code (P.A. 368 of
1978, as amended), rules promulgated under the Code, minimum program requirements and
all other applicable Federal, State and Local laws, rules and regulations. These
requirements are fulfilled through the following approach:
A. Development and issuance of minimum program requirements, further describing the
objective criteria for meeting requirements of law, rule, regulation, or professionally
accepted methods or practices for the purpose of ensuring the quality, availability and
effectiveness of services and activities.
B. Utilization of a Minimum Reporting Requirements Notebook listing specific reporting
formats, source documentation, timeframes and utilization needs for required local
data compilation and transmission on program elements funded under this agreement.
C. Utilization of annual program and budget instructions describing special program
performance and funding policies and requirements unique to each State fiscal year.
D. Execution of an agreement setting forth the basic terms and conditions for administration
and local service delivery of the program elements.
E. Emphasis and reliance upon service definitions, minimum program requirements, local
budgets and projected output measures reports, State/local agreements, and periodic
department on-site program management evaluation and audits, while minimizing local
program plan detail beyond that needed for input on the State budget process.
Special requirements are applicable for the program elements listed in the attached pages.
Attachment IV Reimbursement Chart
Program Element:
The Program Element indicates currently funded Department programs that are included in
the Comprehensive Local Health Department Agreement.
Reimbursement Methods
The Reimbursement Methods specifies the type of method used for each of the program
element/funding sources. Funding under the Comprehensive Local Health Department
Agreement can generally be grouped under four (4) different methods of reimbursement.
These methods are defined as follows:
Performance Reimbursement
A reimbursement method by which local agencies are reimbursed based upon the
understanding that a certain level of performance (measured by outputs) must be met in order
to receive full reimbursement of costs (net of program income and other earmarked sources)
up to the contracted amount of state funds prior to any utilization of local funds. Performance
targets are negotiated starting from the last year's negotiated target and the most recent year's
actual numbers except for programs in which caseload targets are directly tied to funding
formulas/annual allocations. Other considerations in setting performance targets include
changes in state allocations from past years, local fiscal and programmatic factors requiring
adjustment of caseloads, etc. Once total performance targets are negotiated, a minimum state
funded performance target percentage is applied (typically 90% unless otherwise specified). If
local Grantee actual performance falls short of the expectation by a factor greater than the
allowed minimum performance percentage, the state maximum allocation for cost
reimbursement will be reduced equivalent to actual performance in relation to the minimum
performance.
Fixed Unit Rate Reimbursement
A reimbursement method by which local health departments are reimbursed a specific amount
for each output actually delivered and reported.
ELPHS
A reimbursement method by which local health departments are reimbursed a share of
reasonable and allowable costs incurred for required Essential Local Public Health Services
(ELPHS), as noted in the current Appropriations Act.
Grant Reimbursement
A reimbursement method by which local health departments are reimbursed based upon the
understanding that State dollars will be paid up to total costs in relation to the State's share of
the total costs and up to the total state allocation as agreed to in the approved budget. This
reimbursement approach is not directly dependent upon whether a specified level of
performance is met by the local health department. Department funding under this
reimbursement method is allocable and a source before any local funding requirements unless
a special local match condition exists.
Performance Level If Applicable
The Performance Level column specifies the minimum state funded performance target
percentage for all program elements/funding sources utilizing the performance reimbursement
method (see above). If the program elements/funding source utilizes a reimbursement method
other than performance or if a target is not specified, N/A (not available) appears in the space
provided.
Performance Target Output Measures
Performance Target Output Measure column specifies the output indicator that is applicable for
the program elements/ funding source utilizing the performance reimbursement method. Output
measures are based upon counts of services delivered.
Relationship Designation
The Subrecipient, Contractor, or Recipient Designation column identifies the type of relationship
that exists between the Department and grantee on a program-by-program basis. Federal
awards expended as a subrecipient are subject to audit or other requirements of Title 2 Code of
Federal Regulations (CFR). Payments made to or received as a Contractor are not considered
Federal awards and are, therefore, not subject to such requirements.
Subrecipient
A subrecipient is a non-Federal entity that expends Federal awards received from a pass-
through entity to carry out a Federal program, but does not include an individual that is a
beneficiary of such a program; or is a recipient of other Federal awards directly from a
Federal Awarding agency. Therefore, a pass-through entity must make case-by-case
determinations whether each agreement it makes for the disbursement of Federal program
funds casts the party receiving the funds in the role of a subrecipient or a contractor.
Subrecipient characteristics include:
• Determines who is eligible to receive what Federal assistance;
• Has its performance measured in relation to whether the objectives of a Federal
program were met;
• Has responsibility for programmatic decision making;
• Is responsibility for adherence to applicable Federal program requirements specified
in the Federal award; and
• In accordance with its agreements uses the Federal funds to carry out a program for
a public purpose specified in authorizing status as opposed to providing goods or
services for the benefit of the pass-through entity.
Contractor
A Contractor is for the purpose of obtaining goods and services for the non-Federal entity’s
own user and creates a procurement relationship with the Grantee. Contractor
characteristics include:
• Provides the goods and services within normal business operations;
• Provides similar goods or services to many different purchasers.
• Normally operates in a competitive environment.
• Provides goods or services that are ancillary to the operation of the Federal program;
and
• Is not subject to compliance requirements of the Federal program as a result of the
agreement, though similar requirements may apply for other reasons.
In determining whether an agreement between a pass-through entity and another non-Federal
entity casts the latter as a subrecipient or a contractor, the substance of the relationship is more
important than the form of the agreement. All of the characteristics listed above may not be
present in all cases, and the pass-through entity must use judgment in classifying each
agreement as a subaward or a procurement contract.
Recipient
A Recipient is for grant agreement with no federal funding.
Amendment Schedule
Request Due Date Amendment Type
Amendment #1 (new
projects and end date
changes only)
NA - Program Only Requests New Projects Only
Amendment #2 TBD Allocation and Budget Category
Changes
Amendment #3 December 17, 2024 Allocation and Budget Category
Changes
Amendment #4 (Final) May 6, 2025 Allocation and Budget Category
Changes
Agencies need to request budget category changes to the program office via
email by the due date.
PROJECT PROGRAM CONTACT EMAIL
COVID Immunization Heidi Loynes loynesh@michigan.gov
COVID Workforce Development Laura de la Rambelje delarambeljel@michigan.gov
COVID-19 Mobile Testing Brenda Jegede jegedeb@michigan.gov
ELC Regional Lab Marty Soehnlen soehnlenm@michigan.gov
ELC Sewer Network Mary Stobierski stobierskim@michigan.gov
Farmworker HPAI Heidi Loynes loynesh@michigan.gov
Local Public Health Nursing Case Management Expansion Carin Speidel speidelc@michigan.gov
PFAS Response (All Locations)Laura de la Rambelje delarambeljel@michigan.gov
Regional Lab Workforce Marty Soehnlen soehnlenm@michigan.gov
Reopening Schools HRA Joseph Coyle coylej@michigan.gov
PROJECT: COVID Immunization
Start Date: 10/1/2024
End Date: 6/30/2025
Project Synopsis:
This grant should be directed to increase COVID vaccination within Michigan. Funding
will be used to support awardee and local Health Department (HD) staffing,
communications campaigns, pandemic preparedness, mass vaccination and all COVID-
19 vaccine response work.
Reporting Requirements (if different than contract language)
Completion Submission of the COVID Immunization Supplemental Quarterly Workplan
Reports, provided by the Division of Immunization. Report due dates are as follows:
Quarter Due Date
Quarter 1 (Oct. 1 – Dec. 31) 1/10
Quarter 2 (Jan. 1 – March 31) 4/10
Quarter 3 (April 1 – June 30) 7/10
Completed reports and information should be emailed to: mdhhs-
immsreports@michigan.gov.
Any additional requirements (if applicable)
Allowable expenses include staffing, communications, and supplies to support COVID-
19 vaccination events, including PPE, vaccine refrigerators, data loggers, vaccine
coolers, and indirect costs for COVID-19 related work.
Not allowable expenses: vehicles, food, alcoholic beverages, private stock vaccine
purchases, building purchases, construction, capital improvements, entertainment
costs, goods and services for personal use, and promotional items and/or incentive
material and incentives.
• NOTE: All incentives, vehicle, and construction approvals already received
remain effective and allowable until the funds are expended.
Additional Requirements
Record Maintenance/Retention
Maintain adequate program and fiscal records and files, including source
documentation, to support program activities and all expenditures made under the terms
of this Agreement, as required. The Grantee must assure that all terms of the
Agreement will be appropriately adhered to and that records and detailed
documentation for the grant project or grant program identified in this Agreement will be
maintained for a period of not less than seven years from the date of termination, the
date of submission of the final expenditure report or until litigation and audit findings
have been resolved. This section applies to the Grantee, any parent, affiliate, or
subsidiary organization of the Grantee and any subcontractor that performs activities in
connection with this Agreement.
PROJECT: COVID Workforce Development
Start Date: 10/1/2024
End Date: 6/30/2025
Project Synopsis
Funding for COVID-19 Public Health Workforce Development to establish, expand, and sustain a
public health workforce, including school nurses, working on COVID-19.
Additional Reporting Requirements
Reporting requirements will be provided at a later date.
Any additional requirements (if applicable)
Eligible purchases include:
• Hiring personnel (including wages and benefits) for roles that may range from
senior leadership positions to early career or entry-level positions (including, but
not limited to permanent full-time and part-time staff, temporary or term-limited
staff, fellows, interns, and contractors or contracted employees). Examples of
personnel include professional or clinical staff, disease investigation staff, school
nurses and school-based health services personnel, program staff, administrative
staff, and any other positions that are working on COVID-19.
• Purchase of equipment and supplies necessary to support the expanded
workforce working on COVID-19 including personal protective equipment,
equipment needed to perform the duties of the position, computers, cell
phones, internet costs, cybersecurity software, and other costs associated
with support of the expanded workforce (to the extent these are not included
in recipient indirect costs).
• Administrative support services necessary to implement activities funded under
this section, including travel and training (to the extent these are not included in
recipient indirect costs) that are COVID-19-specific.
PROJECT: COVID-19 Mobile Testing
Start Date: 10/1/2024
End Date: 9/30/25
Project Synopsis
Mobile testing deployment to high-risk areas of need. Walk or drive up testing.
Partnerships with community organizations. Eliminate barriers by offering no
appointments or prescription. Testing and include vaccinations and health screening.
Services include social determinant assessments and linkage to services and care.
Reporting Requirements (if different than contract language)
Monthly Project Updates
Please submit monthly project updates via email to Shronda Grigsby
Grigsbys1@michigan.gov and Mobile Testing Coordinator (TBD) no later than the 15th
of each calendar month.
Quarterly Narrative Progress Reports
Submit quarterly narrative progress reports utilizing the template provided via email to
Shronda Grigsby at Grigsbys1@Michigan.gov and the Mobile Testing Coordinator
(TBD) in accordance with the following schedule:
Reporting Time Period Due Date
October 1, 2024 – December 31 January 31
January 1, 2025 – March 31 April 30
April 1, 2025 – June 30 July 31
July 1, 2025 – September 20 October 30
Final Comprehensive Programmatic Report: This report will be considered as a final report
and should include an overall comprehensive report detailing the outcomes of the goals
and objectives as
Reporting Time Period Due Date
October 1 – September 30 November 30
Any additional requirements (if applicable)
A. Ensure that activities implemented under this grant award are in accordance
with established MDHHS program standards, as well as State and Federal
policy and statutes, including HIPAA.
B. Adhere to timelines and work plans, budgets, and staffing plans submitted and
approved by MDHHS. Deviations from approved timelines, work plans, budgets
and staffing plans must receive advance authorization from MDHHS. Failure to
make reasonable progress in program development may result in revocation or
reduction of the grant award.
C. Collaborate with and build on other MDHHS COVID-19 response programs
wherever possible, rather than duplicating or rebuilding efforts.
D. Ensure that services and materials are culturally and linguistically appropriate
to meet the needs of the respective client populations.
E. Utilize results from the Social Vulnerability Index/mortality analysis from the
State of Michigan at the census tract level for Southeast Michigan to help
identify priority areas for the mobile testing program within high priority census
tracts and share data maps of COVID-19 “hot spots” with MDHHS.
F. Assess insurance status of each individual being tested. Bill relevant insurers,
including private insurers, Medicaid health plans, and the Health Resources
and Services Administration for COVID-19 testing costs when possible.
G. Store, refuel, and maintain vehicles to ensure optimum vehicle performance.
Take all reasonable precautions to keep vehicles safe against fire, water, and
traffic damage, and maintain cleanliness of the vehicles. Submit documentation
and billing for storage, fuel, and maintenance reimbursement.
H. As part of any vaccination activities, follow all relevant MDHHS protocols,
including record and account of all doses of vaccine administered in the
Michigan Care Improvement Registry (MCIR) and assuring vaccines are stored
at recommended temperatures at all times.
1. Reports from temperature data logger showing temperatures within
recommended range may be requested at any time by MDHHS.
The terms below are in addition to the standard terms in the County Health Department
Agreement, and apply only to this specific project:
Insurance Requirements. Grantee, at it’s sole expense, must maintain the insurance
coverage identified below.
All required insurance must :
(i) Protect the State from claims that arise out of, are alleged to arise out of, or
otherwise result from Grantee's performance ;
(ii) Be primary and non-contributing to any comparable liability insurance
(including self-insurance) carried by the State; and
(iii) Be provided by a company with an A.M. Best rating of "A-" or better, and a
financial size of VII or better.
Required Limits Additional Requirements
Commercial General Liability Insurance
Minimum Limits:
$1,000,000 Each Occurrence
$1,000,000 Personal & Advertising
Injury
$2,000,000 Products/Completed
Operations
$2,000,000 General Aggregate
Coverage must not have
exclusions or limitations related
to sexual abuse and molestation
liability.
Automobile Liability Insurance
Minimum Limits:
$1,000,000 Per Accident
Policy must include Hired and
Non-Owned Automobile
coverage.
Workers' Compensation Insurance
Minimum Limits:
Coverage according to applicable
laws governing work activities
Waiver of subrogation, except
where waiver is prohibited by
law.
Employers Liability Insurance
Minimum Limits:
$500,000 Each Accident
$500,000 Each Employee by Disease
$500,000 Aggregate Disease
Privacy and Security Liability (Cyber Liability) Insurance
Minimum Limits:
$1,000,000 Each Occurrence
$1,000,000 Annual Aggregate
Policy must cover information
security and privacy liability,
privacy notification costs,
regulatory defense and penalties,
and website media content
liability.
Medical Malpractice Insurance
Minimum Limits:
$1,000,000 Each Occurrence
$3,000,000 Annual Aggregate
If any required policies provide claims-made coverage, the Grantee must:
1. Provide coverage with a retroactive date before the Effective Date of the Grant
or the beginning of Grant Activities.
2. Maintain coverage and provide evidence of coverage for at least three (3)
years after completion of the Grant Activities; and
3. If coverage is cancelled or not renewed, and not replaced with another claims-
made policy form with a retroactive date prior to the Effective Date of this
Grant, Grantee must purchase extended reporting coverage for a minimum of
three (3) years after completion of work.
Grantee must:
1. Provide insurance certificates to the Grant Administrator, containing the
agreement or delivery order number, at Grant formation and within twenty (20)
calendar days of the expiration date of the applicable policies.
2. Require that subgrantees maintain the required insurances contained in this
Section.
3. Notify the Grant Administrator within five (5) business days if any policy is
cancelled; and (iv) waive all rights against the State for damages covered by
insurance. Failure to maintain the required insurance does not limit this waiver.
This Section is not intended to and is not to be construed in any manner as waiving,
restricting or limiting the liability of either party for any obligations under this Grant
(including any provisions hereof requiring Grantee to indemnify, defend and hold
harmless the State).
Record Maintenance/Retention
Maintain adequate program and fiscal records and files, including source documentation,
to support program activities and all expenditures made under the terms of this
Agreement, as required. The Grantee must assure that all terms of the Agreement will be
appropriately adhered to and that records and detailed documentation for the grant
project or grant program identified in this Agreement will be maintained for a period of not
less than seven years from the date of termination, the date of submission of the final
expenditure report or until litigation and audit findings have been resolved. This section
applies to the Grantee, any parent, affiliate, or subsidiary organization of the Grantee and
any subcontractor that performs activities in connection with this Agreement.
PROJECT: ELC Regional Lab
Start Date: 10/01/2024
End Date: 09/30/2025
Project Synopsis
ELC Regional Lab funds are dedicated to developing lab, epi, and other public health
efforts to modernize and expand testing and response capabilities of pandemics with
special emphasis on the responses to COVID-19. The Regional laboratory system is
intended to serve as a “hub-and spoke” model in conjunction with the state public health
laboratory to rapidly respond to community needs. Funding is expected in personnel,
equipment, overhead (discretionary or county or district needs if in support of public
health), and lab supplies/consumables or materials that directly support sampling for
return to the lab.
Reporting Requirements (if different than contract language)
Agencies may be asked to provide tally counts of testing if not directly available from
StarLIMS or to answer occasional questions from CDC on capabilities.
STI Prepaid Tests:
• October-December: numbers due by January 15
• January-March: numbers due by April 15
• April-June: numbers due by July 15
• July-September: numbers due by October 15
Reports should be sent by email to:
• Dr. Marty Soehnlen (soehnlenm@michigan.gov)
• Gwen Murphy (murphyg1@michigan.gov)
• Heather Blankenship (blankenshiph@michigan.gov)
Any additional requirements (if applicable)
Allowable Costs:
• Purchasing freezers, extraction equipment, testing and sequencing platforms,
and other laboratory equipment, supplies, and reagents to support testing for
SARS-CoV-2.
• Support for staffing with expertise in IT, data management, data visualization,
communications, surveillance, epidemiology, statistical analyses, and informatics
related respiratory illness and including COVID-19 and SARS-CoV-2.
• Costs related to maintenance and operations, or licensing of integrated disease
surveillance system or LIMS used for COVID-19 and other pathogens, including
associated trainings for system administration and configuration.
• Preventative maintenance (PM) costs of already existing equipment/instruments
that may be used for COVID testing. This is especially important for those assays
covered under CLIA. Please remember that maintenance contracts may be set
up with the manufacturer beyond warranty period for newly purchased
equipment. *
• Support for staffing or tools necessary for Quality Management Systems
important for laboratory operations that carry out testing for SARS-CoV-2 and
other respiratory pathogens.
• Enhancement of COVID and other respiratory pathogen surveillance activities
and reporting.
*Note: Service agreements that are paid up-front and have no additional costs
associated at a later date can have timeframes that exceed the no-cost extension
period of the ED/EDE ELC cooperative agreement period of performance which is
currently July 31, 2026.
Required Travel:
• Funding is required to be utilized to support the travel, per diem, registration, and
accommodations for at least one individual to attend a national public health
conference. This may include but is not limited to the following conferences:
APHL Annual Conference, CSTE Annual Conference, and APHL ID Lab Con.
Additional training and workforce development opportunities are strongly
encouraged for staff continuing education.
Funding Restrictions:
• New incentive requests, new requests to purchase vehicles, furniture, and
new requests for construction will no longer be supported. The allowance of
these purchases was uniquely given during the pandemic, but they are not
allowed under routine operations.
o For any existing construction maintenance items, a written request can be submitted for review/consideration.
*Additional Requirements are not applicable to STI Prepaid Testing Funds
Record Maintenance/Retention
Maintain adequate program and fiscal records and files, including source
documentation, to support program activities and all expenditures made under the terms
of this Agreement, as required. The Grantee must assure that all terms of the
Agreement will be appropriately adhered to and that records and detailed
documentation for the grant project or grant program identified in this Agreement will be
maintained for a period of not less than seven years from the date of termination, the
date of submission of the final expenditure report, or until litigation and audit findings
have been resolved. This section applies to Grantee, any parent, affiliate, or subsidiary
organization of the Grantee and any subcontractor that performs activities in connection
with this Agreement.
PROJECT: ELC Regional Lab
Start Date: 10/1/2024
End Date: 9/30/2025
Project Synopsis
ELC Regional Lab funds are dedicated to developing lab, epi, and other public health
efforts to modernize and expand testing and response capabilities of pandemics with
special emphasis on the responses to COVID-19. The Regional laboratory system is
intended to serve as a “hub-and-spoke” model in conjunction with the state public health
laboratory to rapidly respond to community needs. Funding is expected in personnel,
equipment, overhead (discreationary of county or district needs if in support of public
health), and lab supplies/consumables or materials that directly support sampling for
return to the lab.
Reporting Requirements (if different than contract language)
Smay be asked to provide tally counts of testing if not directly available from StarLIMS or
to answer occasional question from CDC on capabilities.
Any additional requirements (if applicable)
Record Maintenance/Retention
Maintain adequate program and fiscal records and files, including source documentation,
to support program activities and all expenditures made under the terms of this
Agreement, as required. The Grantee must assure that all terms of the Agreement will be
appropriately adhered to and that records and detailed documentation for the grant
project or grant program identified in this Agreement will be maintained for a period of not
less than seven years from the date of termination, the date of submission of the final
expenditure report or until litigation and audit findings have been resolved. This section
applies to the Grantee, any parent, affiliate, or subsidiary organization of the Grantee and
any subcontractor that performs activities in connection with this Agreement.
PROJECT: ELC SEWER Network
Start Date: 10/1/2024
End Date: 9/30/2025
Project Synopsis
The State of Michigan SARS-CoV-2 Epidemiology - Wastewater Evaluation and
Reporting Network, also known as the SEWER Network, is a wastewater monitoring
project that utilizes locally coordinated projects to conduct surveillance for SARS-CoV-2
virus shed into Michigan public sewer systems. The overarching goal of the Michigan
SEWER Network is to rapidly detect circulation of SARS-CoV-2 virus within specific
communities via wastewater testing. The SEWER Network is designed to support local
project participation through the collection, transportation, and testing of wastewater
samples, analysis and reporting of results, coordination and communications within local
projects and with state agencies, and submission of results to MDHHS and EGLE. The
emphasis for this funding is that the funded activities provide useful, timely, and
consistent wastewater data to support local COVID-19 public health responses.
Reporting Requirements (if different than contract language)
All local projects may be required to submit a weekly summary of project activities to
MDHHS via email or uploading to the existing Microsoft Teams site for the project. This
could include information on sample collection, testing, data reporting and utility, and
partner communication. A template for this report will be provided by MDHHS. MDHHS
will communicate any changes in reporting requirements to project participants.
Quarterly workplan updates will be required from all local projects. Lead agencies who
are not local health departments will be required to complete a quarterly workplan report
that details the activities and objectives during that time period. LHD leads for local
projects will submit quarterly workplan reports directly to MDHHS project staff.
Failure to implement project requirements or submit required financial and performance
reports in accordance with this agreement may result in reduction of funds or non-
renewal of future contracts.
Any additional requirements (if applicable)
This agreement reflects the sampling commitments written in the proposal. Any changes
in the sampling plan need to be discussed with SEWER Network project staff.
Record Maintenance/Retention
Maintain adequate program and fiscal records and files, including source documentation,
to support program activities and all expenditures made under the terms of this
Agreement, as required. The Grantee must assure that all terms of the Agreement will be
appropriately adhered to and that records and detailed documentation for the grant
project or grant program identified in this Agreement will be maintained for a period of not
less than seven years from the date of termination, the date of submission of the final
expenditure report or until litigation and audit findings have been resolved. This section
applies to the Grantee, any parent, affiliate, or subsidiary organization of the Grantee and
any subcontractor that performs activities in connection with this Agreement.
PROJECT: Farmworker HPAI
Start Date: 11/1/2024
End Date: 6/30/2025
Project Synopsis
The purpose of this project is to support Local Health Departments (LHDs) with
vaccination efforts and outreach and education around highly pathogenic avian
influenza and seasonal influenza on dairy and/or poultry farms.
State of Michigan will allocate funds to LHDs to support their work with partners to
provide outreach and education at community events. Education will include information
about risks of seasonal and novel influenza virus infections, COVID-19, appropriate use
of personal protective equipment (PPE), and connections to care. Funding will also
support the LHD in conducting seasonal influenza and COVID-19 vaccination clinics at
farms and community events.
Additional Reporting Requirements
Submission of Supplemental Quarterly Reports, provided by the Division of
Immunization. Report due dates are as follows:
Quarter Due Date
Quarter 1 (Nov. 1 – Dec. 31) January 10th
Quarter 2 (Jan. 1 – March 31) February 10th
Quarter 3 (April 1 – June 30) July 10th
Completed reports and information should be emailed to: mdhhs-
immsreports@michigan.gov.
Any additional requirements (if applicable)
Adhere to federal and state requirements regarding the use of programmatic funds.
• Not allowable expenses include vehicles, food, alcoholic beverages, private stock
vaccine purchases, building purchases, construction, capital improvement,
entertainment costs, goods and services for personal use, and promotional
and/or incentive material.
PROJECT: Local Public Health Nurse Case Management
Start Date: 10/1/2024
End Date: 9/30/2025
Project Synopsis
The purpose of this project is to fund nursing case management support for children 6-16
years of age with elevated lead levels in Berrien County, as well as children under 6
years of age with an elevated blood lead level who are not enrolled in a Medicaid Health
Plan in Berrien County. This project also supports funding to InterCare FQHC, as
needed, for reimbursement blood lead sample analysis at $7.00 each. Finally, this
project supports efforts to increase blood lead testing within Berrien County, with high
priority to Benton Harbor. This funding can support Berrien County in identifying barriers
to blood lead testing, reduction strategies for these identified barriers and methods to
increase access to blood lead testing, focusing messaging on blood lead testing for
children and pregnant persons.
Reporting Requirements (if different than contract language)
N/A
Any additional requirements (if applicable)
Record Maintenance/Retention
Maintain adequate program and fiscal records and files, including source documentation,
to support program activities and all expenditures made under the terms of this
Agreement, as required. The Grantee must assure that all terms of the Agreement will be
appropriately adhered to and that records and detailed documentation for the grant
project or grant program identified in this Agreement will be maintained for a period of not
less than seven years from the date of termination, the date of submission of the final
expenditure report or until litigation and audit findings have been resolved. This section
applies to the Grantee, any parent, affiliate, or subsidiary organization of the Grantee and
any subcontractor that performs activities in connection with this Agreement.
PROJECT: PFAS Response (All Locations)
Start Date: 10/1/2024
End Date: 9/30/205
Project Synopsis:
The Michigan Department of Health and Human Services (MDHHS) Division of Environmental Health
(DEH), in consultation and collaboration with local health departments, provides drinking water
recommendations to residents with private residential wells contaminated with PFAS. Local health
departments are eligible for PFAS Response funding when filtration or another source of drinking
water is recommended as a health protective measure.
PFAS Response encompasses the components below:
• Educational outreach such as, but not limited to, education regarding drinking water testing
and results.
• Interim provision of water filtration systems or an alternate source(s) of water until a
determination is made by MDHHS DEH that filtration or alternate water is no longer
recommended.
• Follow-up with residents who have received a water filter to offer free replacement filter
cartridges every six months.
Local health departments requesting funds for PFAS response will provide an estimated budget as well
as a description of expenses on forms DCH-0385E and -0386E.
PFAS Response funds are not capacity building funds but are limited-term funding to achieve a critical
public health response on behalf of MDHHS DEH for environmental public health needs related to
PFAS.
Eligible expenses Include:
• Water filters certified for PFAS reduction.
• Installation of certified water filters by a plumber licensed in the State of Michigan.
• Replacement water filter cartridges provided approximately every 6 months or after 800 gallons
of water has been filtered, depending on residents’ water usage.
• Alternate water such as water coolers/dispensers or bottled water, as need is determined and
approved by MDHHS DEH.
• Mileage.
• Supplies.
• Staff time and fringe dedicated to PFAS response. Required staff activities for PFAS response
include:
o Distribution of certified water filtration systems and replacement cartridges.
o Coordination of water filter installation by a licensed plumber when requested by the
resident.
o Provision of semi-annual filter replacement cartridge offers and reminders. These offers
and reminders are made to residents previously provided with water filters until:
a determination is made by MDHHS DEH that water filtration is no longer
recommended.
o Documentation of water filter and replacement cartridge distribution.
o Data entry and submission to MDHHS DEH.
• When necessary, staff activities may include:
o Bottled water distribution.
o Home visits.
o Organizing and hosting town hall meetings or other public education.
o Phone banks.
o Water sample collection support when requested by MDHHS DEH.
• Other items as need is determined such as public meeting venue rental or phone bank
expenses.
• Indirect costs.
Expenses not on this list must receive prior approval by MDHHS DEH before submission. Any deviation
from or amendment to existing PFAS response projects requires MDHHS DEH approval.
Local health departments submit all budget requests to MDHHS DEH for approval.
Application for funds in subsequent fiscal years is expected where there is an ongoing
recommendation for water filtration or an alternate water source.
Local health department are to maintain number of staff hours expended on the grant.
Acknowledgement of Receiving or Declining Water Filter Form
When providing a water filter to a resident, grantees will complete the Acknowledgement of Water
Filter Receipt form, or similar acknowledgment form based on the grantee’s legal review, including the
resident’s signature. The forms will be retained by the grantees.
• Please note that an acknowledgement form is NOT intended to be a barrier to provision of
water assistance.
Ineligible expenses include:
• Training.
• Association membership fees.
• Travel not associated with direct PFAS service delivery.
• The cost to remove filters unless the water filter is found to be defective and requires
replacement.
Reporting Requirements (if different than contract language):
By the first Wednesday of each month, grantees are required to submit:
1. Site-specific, updated tracking forms including:
a. Site name.
b. Resident’s name, address, contact information.
c. Water filter or alternate water type provided.
d. Water filter or alternate water quantity distributed.
e. Filter replacement cartridges distributed.
f. Date of each distribution.
g. Permission to contact resident.
h. Filter declination.
i. Staff name.
2. Site-specific updated information on number of bottles of water distributed.
Submit tracking forms to MDHHS DEH via email to MDHHS-DEHresponse@michigan.gov with the
subject line PFAS Alternate Water Tracker – (add reported month).
Any additional requirements (if applicable)
N/A
PROJECT: Regional Lab Workforce
Start Date: 10/01/2024
End Date: 09/30/2025
Project Synopsis
The Regional laboratory system is intended to serve as a “hub-and-spoke” model
in conjunction with the state public health laboratory to rapidly respond to
community needs. Regional Lab Workforce funds are dedicated to support
laboratory staff and associated personnel costs.
Additional Reporting Requirements
N/A
Any additional requirements (if applicable)
Allowable Costs:
1. The costs, including wages and benefits, related to recruiting, hiring, and training
of individuals to serve as:
• Professional or clinical staff, including public health physicians and
nurses (other than school-based staff); mental or behavioral health
specialists to support workforce and community resilience; social
service specialists; vaccinators; or laboratory scientists or technicians
• Disease investigation staff, including epidemiologists; case
investigators; contact tracers; or disease intervention specialists
• School nurses and school-based health services personnel, including
hiring school-based nurses, converting current nurses from part-time to
full-time work, increasing hours, increasing nursing salaries or otherwise
supporting retention efforts
• Program staff, including program managers; communications and policy
staff; logisticians; planning and exercise specialists; program evaluators;
pandemic preparedness and response coordinators to support the current
pandemic response and identify lessons learned to help prepare for
possible future disease outbreaks; health equity officers or teams; data
managers, including informaticians, data scientists, or data entry personnel;
translation services; trainers or health educators; or other community health
workers
• Administrative staff, including human resources personnel; fiscal or grant
managers; clerical staff; staff to track and report on hiring under this
cooperative agreement; or others needed to ensure rapid hiring and
procurement of goods and services, and other administrative services
associated with successfully managing multiple federal funding streams
for the COVID-19 response; and
• Any other positions as may be required to prevent, prepare for, and
respond to COVID–19.
2. Purchase of equipment and supplies necessary to support the expanded
workforce including personal protective equipment, equipment needed to perform
the duties of the position, computers, cell phones, internet costs, cybersecurity
software, and other costs associated with support of the expanded workforce (to
the extent these are not included in recipient indirect costs).
3. Administrative support services necessary to implement activities funded under
this section, including travel and training (to the extent these are not included in
recipient indirect costs).
Record Maintenance/Retention
Maintain adequate program and fiscal records and files, including source
documentation, to support program activities and all expenditures made under the terms
of this Agreement, as required. The Grantee must assure that all terms of the
Agreement will be appropriately adhered to and that records and detailed
documentation for the grant project or grant program identified in this Agreement will be
maintained for a period of not less than seven years from the date of termination, the
date of submission of the final expenditure report, or until litigation and audit findings
have been resolved. This section applies to Grantee, any parent, affiliate, or subsidiary
organization of the Grantee and any subcontractor that performs activities in connection
with this Agreement.
PROJECT: Reopening Schools HRA
Start Date: 10/1/2024
End Date: 9/30/2025
Project Synopsis
The Michigan Department of Health and Human Services (MDHHS) is offering a
voluntary program to provide rapid antigen testing to educators, staff, and students at
public and private schools. In addition, MDHHS is providing funds to school districts that
have indicated the need for additional technical support with the intent to participate in
testing programs, among other factors. Funding provided will support hiring health
resource advocates (HRAs). Individuals serving in the role as an HRA will provide front-
line support for COVID-19 testing and reporting, help districts identify emerging COVID-
19 related health concerns, and amplify best health practices.
Reporting Requirements (if different than contract language)
Bi-Monthly reports by school district to include the following (additional information may
be requested):
1. Total enrollment
2. PCR tests conducted
3. Antigen tests conducted
4. Total positive cases
5. # HRAs hired
6. Qualitative feedback on:
• barriers
• successes
• lessons learned
• verification of funding use for HRA positions
Reports should be submitted via email to MDHHS-HRAreporting@michigan.gov. For any,
additional questions or concerns can be submitted to MDHHS-
COVIDTestingSupport@michigan.gov.
Funding may only be used for hiring an HRA(s). The funding shall not be used for any
other purpose beyond hiring and/or funding an HRA(s), which may include supporting
existing positions. These funds must also be accompanied by a plan to conduct COVID-
19 testing in school settings.
Additional Requirements
Record Maintenance/Retention
Maintain adequate program and fiscal records and files, including source documentation,
to support program activities and all expenditures made under the terms of this
Agreement, as required. The Grantee must assure that all terms of the Agreement will be
appropriately adhered to and that records and detailed documentation for the grant
project or grant program identified in this Agreement will be maintained for a period of not
less than seven years from the date of termination, the date of submission of the final
expenditure report or until litigation and audit findings have been resolved. This section
applies to the Grantee, any parent, affiliate, or subsidiary organization of the Grantee and
any subcontractor that performs activities in connection with this Agreement.