HomeMy WebLinkAboutResolutions - 2024.09.19 - 41987
AGENDA ITEM: Grant Acceptance from the Michigan Department of Health and Human Services
Fiscal Year 2025 Local Health Department Emerging Threats Agreement
DEPARTMENT: Health & Human Services
MEETING: Board of Commissioners
DATE: Thursday, September 19, 2024 9:30 AM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-4439
Motion to accept the FY 2025 Emerging Threats Local Health Department Agreement totaling
$2,459,816 for the period October 1, 2024 through September 30, 2025; further, authorize the Chair
of the Board of Commissioners to execute the amendment; further, amend the FY 2024 budget as
detailed in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The Michigan Department of Health and Human Services (MDHHS) has awarded the Oakland
County Health Division funding through the Fiscal Year 2025 Emerging Threats Local Health
Department Agreement in the amount of $2,459,816 for the period October 1, 2024 through
September 30, 2025. The funding continues to support COVID-19 Immunization, ELC SEWER
Network, PFAS Response, and enhancing Regional Lab COVID-19 testing and response
capabilities.
It is requested to continue one (1) Part-Time Non-Eligible (PTNE) 1,000 hours per year Special
Revenue (SR) Medical Technologist Position (#14866), and one (1) Full-Time Eligible (FTE) Special
Revenue (SR) Medical Technologist Position (#15845), and to delete one (1) Full-Time Eligible
(FTE) Special Revenue (SR) Public Health Nurse III position (#15618) due to funding level changes
for the ARP Home Visitation Grant.
Acceptance of this grant does not obligate the county to any future commitment and continuation of
this program is contingent upon continued future levels of grant funding.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Stacey Sledge, HHS Business Manager
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 9/19/2024
AGENDA DEADLINE: 09/19/2024 9:30 AM
ATTACHMENTS
1. FY25 Emerging Threats_Schedule A
2. Grant Acceptance Review Sign-Off
3. FY25 LHD Emerging Threats Acceptance HR Write Up
4. FY2025 Emerging Threats Agreement Acceptance ATT III
5. FY2025 Emerging Threats Agreement Acceptance ATT IV
6. FY2025 Emerging Threats Agreement Acceptance contract draft
7. FY2025 Emerging Threats Agreement Acceptance Addendum A
8. FY2025 Emerging Threats Agreement Acceptance ATT I
COMMITTEE TRACKING
2024-09-10 Public Health & Safety - Recommend to Board
2024-09-19 Full Board - Adopt
Motioned by: Commissioner Penny Luebs
Seconded by: Commissioner Robert Hoffman
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Christine
Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson,
William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ann Erickson Gault,
Linnie Taylor (17)
No: None (0)
Abstain: None (0)
Absent: Kristen Nelson (1)
Passed
Oakland County, Michigan
HEALTH AND HUMAN SERVICES DEPARTMENT/HEALTH DIVISION - FY 2025 EMERGING THREATS LOCAL HEALTH DEPARTMENT AGREEMENT
Schedule "A" DETAIL
R/E Fund Name
Division
Name
Fund #
(FND)Cost Center (CCN) #
Account
# (RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2025
Amendment
FY 2026
Amendment
FY 2027
Amendment
R Human Services Grants Health FND11007 CCN1060201 RC610313 PRG133095 GRN-1004490 610000 Federal Operating Grants $1,040,992 $1,040,992 $1,040,992
Total Revenues $1,040,992 $1,040,992 $1,040,992
E Human Services Grants Health FND11007 CCN1060201 SC702010 PRG133095 GRN-1004490 702000 Salaries Regular $125,170 $125,170 $125,170
E Human Services Grants Health FND11007 CCN1060201 SC722750 PRG133095 GRN-1004490 722000 Social Security 801 801 801
E Human Services Grants Health FND11007 CCN1060201 SC722760 PRG133095 GRN-1004490 722000 Retirement 313 313 313
E Human Services Grants Health FND11007 CCN1060201 SC722770 PRG133095 GRN-1004490 722000 Disability 55,314 55,314 55,314
E Human Services Grants Health FND11007 CCN1060201 SC722780 PRG133095 GRN-1004490 722000 Unemployment 15,991 15,991 15,991
E Human Services Grants Health FND11007 CCN1060201 SC722790 PRG133095 GRN-1004490 722000 Group Life 9,576 9,576 9,576
E Human Services Grants Health FND11007 CCN1060201 SC722800 PRG133095 GRN-1004490 722000 Workers Compensation 775 775 775
E Human Services Grants Health FND11007 CCN1060201 SC722810 PRG133095 GRN-1004490 722000 Hospitalization 2,140 2,140 2,140
E Human Services Grants Health FND11007 CCN1060201 SC722820 PRG133095 GRN-1004490 722000 Dental 75 75 75
E Human Services Grants Health FND11007 CCN1060201 SC722850 PRG133095 GRN-1004490 722000 Optical 68 68 68
E Human Services Grants Health FND11007 CCN1060201 SC730926 PRG133095 GRN-1004490 730000 Indirect Costs 10,076 10,076 10,076
E Human Services Grants Health FND11007 CCN1060201 SC730982 PRG133095 GRN-1004490 730000 Interpreter Fees 5,000 5,000 5,000
E Human Services Grants Health FND11007 CCN1060201 SC731346 PRG133095 GRN-1004490 730000 Personal Mileage 3,350 3,350 3,350
E Human Services Grants Health FND11007 CCN1060201 SC731388 PRG133095 GRN-1004490 730000 Printing 1,000 1,000 1,000
E Human Services Grants Health FND11007 CCN1060201 SC731458 PRG133095 GRN-1004490 730000 Professional Services 569,843 569,843 569,843
E Human Services Grants Health FND11007 CCN1060201 SC750294 PRG133095 GRN-1004490 750000 Material and Supplies 20,000 20,000 20,000
E Human Services Grants Health FND11007 CCN1060201 SC750301 PRG133095 GRN-1004490 750000 Medical Supplies 5,000 5,000 5,000
E Human Services Grants Health FND11007 CCN1060201 SC750392 PRG133095 GRN-1004490 750000 Metered Postage 5,000 5,000 5,000
E Human Services Grants Health FND11007 CCN1060201 SC750399 PRG133095 GRN-1004490 750000 Office Supplies 1,000 1,000 1,000
E Human Services Grants Health FND11007 CCN1060201 SC774636 PRG133095 GRN-1004490 770000 Info Tech Operations 206,000 206,000 206,000
E Human Services Grants Health FND11007 CCN1060201 SC778675 PRG133095 GRN-1004490 770000 Telephone Communications 4,500 4,500 4,500
Total Expenditures $1,040,992 $1,040,992 $1,040,992
R Human Services Grants Health FND11007 CCN1060201 RC610313 PRG133095 GRN-1004488 610000 Federal Operating Grants $670,237 $670,237 $670,237
Total Revenues $670,237 $670,237 $670,237
E Human Services Grants Health FND11007 CCN1060201 SC702010 PRG133095 GRN-1004488 702000 Salaries Regular $105,437 $105,437 $105,437
E Human Services Grants Health FND11007 CCN1060201 SC722750 PRG133095 GRN-1004488 722000 Workers Compensation 675 675 675
E Human Services Grants Health FND11007 CCN1060201 SC722760 PRG133095 GRN-1004488 722000 Group Life 264 264 264
E Human Services Grants Health FND11007 CCN1060201 SC722770 PRG133095 GRN-1004488 722000 Retirement 34,547 34,547 34,547
E Human Services Grants Health FND11007 CCN1060201 SC722780 PRG133095 GRN-1004488 722000 Hospitalization 15,991 15,991 15,991
E Human Services Grants Health FND11007 CCN1060201 SC722790 PRG133095 GRN-1004488 722000 Social Security 8,066 8,066 8,066
E Human Services Grants Health FND11007 CCN1060201 SC722800 PRG133095 GRN-1004488 722000 Dental 775 775 775
E Human Services Grants Health FND11007 CCN1060201 SC722810 PRG133095 GRN-1004488 722000 Disability 1,803 1,803 1,803
E Human Services Grants Health FND11007 CCN1060201 SC722820 PRG133095 GRN-1004488 722000 Unemployment 63 63 63
E Human Services Grants Health FND11007 CCN1060201 SC722850 PRG133095 GRN-1004488 722000 Optical 68 68 68
E Human Services Grants Health FND11007 CCN1060201 SC730926 PRG133095 GRN-1004488 730000 Indirect Costs 8,488 8,488 8,488
E Human Services Grants Health FND11007 CCN1060201 SC731346 PRG133095 GRN-1004488 730000 Personal Mileage 3,350 3,350 3,350
E Human Services Grants Health FND11007 CCN1060201 SC730373 PRG133095 GRN-1004488 730000 Contracted Services 240,710 240,710 240,710
E Human Services Grants Health FND11007 CCN1060201 SC750294 PRG133095 GRN-1004488 750000 Material and Supplies 250,000 250,000 250,000
Total Expenditures $670,237 $670,237 $670,237
R Human Services Grants Health FND11007 CCN1060201 RC610313 PRG133095 GRN-1004487 610000 Federal Operating Grants $512,000 $512,000 $512,000
Total Revenues $512,000 $512,000 $512,000
E Human Services Grants Health FND11007 CCN1060201 SC730646 PRG133095 GRN-1004487 730000 Equipment Maintenance $50,000 $50,000 $50,000
E Human Services Grants Health FND11007 CCN1060201 SC731346 PRG133095 GRN-1004487 730000 Personal Mileage 1,000 1,000 1,000
E Human Services Grants Health FND11007 CCN1060201 SC732018 PRG133095 GRN-1004487 730000 Travel and Conference 4,000 4,000 4,000
E Human Services Grants Health FND11007 CCN1060201 SC750294 PRG133095 GRN-1004487 750000 Material and Supplies 357,000 357,000 357,000
E Human Services Grants Health FND11007 CCN1060201 SC760157 PRG133095 GRN-1004487 760000 Lab Equipment 100,000 100,000 100,000
Total Expenditures $512,000 $512,000 $512,000
R Human Services Grants Health FND11007 CCN1060201 RC610313 PRG133095 GRN-1004441 610000 Federal Operating Grants $60,390 $60,390 $60,390
Total Revenues $60,390 $60,390 $60,390
E Human Services Grants Health FND11007 CCN1060201 SC702010 PRG133095 GRN-1004441 702000 Salaries Regular $5,761 $5,761 $5,761
E Human Services Grants Health FND11007 CCN1060201 SC722750 PRG133095 GRN-1004441 722000 Workers Compensation 37 37 37
E Human Services Grants Health FND11007 CCN1060201 SC722760 PRG133095 GRN-1004441 722000 Group Life 14 14 14
E Human Services Grants Health FND11007 CCN1060201 SC722770 PRG133095 GRN-1004441 722000 Retirement 2,467 2,467 2,467
E Human Services Grants Health FND11007 CCN1060201 SC722790 PRG133095 GRN-1004441 722000 Social Security 441 441 441
E Human Services Grants Health FND11007 CCN1060201 SC722810 PRG133095 GRN-1004441 722000 Disability 99 99 99
E Human Services Grants Health FND11007 CCN1060201 SC722820 PRG133095 GRN-1004441 722000 Unemployment 3 3 3
E Human Services Grants Health FND11007 CCN1060201 SC730926 PRG133095 GRN-1004441 730000 Indirect Costs 464 464 464
E Human Services Grants Health FND11007 CCN1060201 SC731346 PRG133095 GRN-1004441 730000 Personal Mileage 104 104 104
E Human Services Grants Health FND11007 CCN1060201 SC731458 PRG133095 GRN-1004441 730000 Professional Services 51,000 51,000 51,000
Total Expenditures $60,390 $60,390 $60,390
R Human Services Grants Health FND11007 CCN1060220 RC615571 PRG134220 GRN-1004445 615000 State Operating Grants $1,197 $1,197 $1,197
Total Revenues $1,197 $1,197 $1,197
E Human Services Grants Health FND11007 CCN1060220 SC702010 PRG134220 GRN-1004445 702000 Salaries Regular $364 $364 $364
E Human Services Grants Health FND11007 CCN1060220 SC722750 PRG134220 GRN-1004445 722000 Workers Compensation 2 2 2
E Human Services Grants Health FND11007 CCN1060220 SC722760 PRG134220 GRN-1004445 722000 Group Life 1 1 1
E Human Services Grants Health FND11007 CCN1060220 SC722770 PRG134220 GRN-1004445 722000 Retirement 155 155 155
E Human Services Grants Health FND11007 CCN1060220 SC722790 PRG134220 GRN-1004445 722000 Social Security 28 28 28
E Human Services Grants Health FND11007 CCN1060220 SC722810 PRG134220 GRN-1004445 722000 Disability 6 6 6
E Human Services Grants Health FND11007 CCN1060220 SC722820 PRG134220 GRN-1004445 722000 Unemployment 0 0 0
E Human Services Grants Health FND11007 CCN1060220 SC730926 PRG134220 GRN-1004445 730000 Indirect Costs 29 29 29
E Human Services Grants Health FND11007 CCN1060220 SC731346 PRG134220 GRN-1004445 730000 Personal Mileage 27 27 27
E Human Services Grants Health FND11007 CCN1060220 SC731458 PRG134220 GRN-1004445 730000 Professional Services 585 585 585
Total Expenditures $1,197 $1,197 $1,197
R Human Services Grants Health FND11007 CCN1060220 RC615571 PRG134220 GRN-1004447 615000 State Operating Grants $175,000 $175,000 $175,000
Total Revenues $175,000 $175,000 $175,000
E Human Services Grants Health FND11007 CCN1060220 SC702010 PRG134220 GRN-1004447 702000 Salaries Regular $111,001 $111,001 $111,001
E Human Services Grants Health FND11007 CCN1060220 SC722750 PRG134220 GRN-1004447 722000 Workers Compensation 710 710 710
E Human Services Grants Health FND11007 CCN1060220 SC722760 PRG134220 GRN-1004447 722000 Group Life 278 278 278
E Human Services Grants Health FND11007 CCN1060220 SC722770 PRG134220 GRN-1004447 722000 Retirement 20,205 20,205 20,205
E Human Services Grants Health FND11007 CCN1060220 SC722780 PRG134220 GRN-1004447 722000 Hospitalization 15,991 15,991 15,991
E Human Services Grants Health FND11007 CCN1060220 SC722790 PRG134220 GRN-1004447 722000 Social Security 8,492 8,492 8,492
E Human Services Grants Health FND11007 CCN1060220 SC722800 PRG134220 GRN-1004447 722000 Dental 775 775 775
E Human Services Grants Health FND11007 CCN1060220 SC722810 PRG134220 GRN-1004447 722000 Disability 1,898 1,898 1,898
E Human Services Grants Health FND11007 CCN1060220 SC722820 PRG134220 GRN-1004447 722000 Unemployment 67 67 67
E Human Services Grants Health FND11007 CCN1060220 SC722850 PRG134220 GRN-1004447 722000 Optical 68 68 68
E Human Services Grants Health FND11007 CCN1060220 SC730585 PRG134220 GRN-1004447 730000 Employee License-Certification 750 750 750
E Human Services Grants Health FND11007 CCN1060220 SC730926 PRG134220 GRN-1004447 730000 Indirect Costs 8,936 8,936 8,936
E Human Services Grants Health FND11007 CCN1060220 SC774636 PRG134220 GRN-1004447 770000 Info Tech Operations 5,720 5,720 5,720
E Human Services Grants Health FND11007 CCN1060220 SC774677 PRG134220 GRN-1004447 770000 Insurance Fund 109 109 109
Total Expenditures $175,000 $175,000 $175,000
R Human Services Grants Health FND11007 CCN1060201 RC610313 PRG133095 GRN-1004180 610000 Federal Operating Grants $(1,387,989)$(1,387,989)$(1,387,989)
Total Revenues $(1,387,989)$(1,387,989)$(1,387,989)
E Human Services Grants Health FND11007 CCN1060201 SC702010 PRG133095 GRN-1004180 702000 Salaries Regular $(61,538)$(61,538)$(61,538)
E Human Services Grants Health FND11007 CCN1060201 SC722740 PRG133095 GRN-1004180 722000 Fringe Benefits (41,815)(41,815)(41,815)
E Human Services Grants Health FND11007 CCN1060201 SC730926 PRG133095 GRN-1004180 730000 Indirect Costs (8,498)(8,498)(8,498)
E Human Services Grants Health FND11007 CCN1060201 SC730982 PRG133095 GRN-1004180 730000 Interpreter Fees (5,000)(5,000)(5,000)
E Human Services Grants Health FND11007 CCN1060201 SC731346 PRG133095 GRN-1004180 730000 Personal Mileage (328)(328)(328)
E Human Services Grants Health FND11007 CCN1060201 SC731388 PRG133095 GRN-1004180 730000 Printing (1,000)(1,000)(1,000)
E Human Services Grants Health FND11007 CCN1060201 SC731458 PRG133095 GRN-1004180 730000 Professional Services (1,025,310)(1,025,310)(1,025,310)
E Human Services Grants Health FND11007 CCN1060201 SC732018 PRG133095 GRN-1004180 730000 Travel and Conference (3,000)(3,000)(3,000)
E Human Services Grants Health FND11007 CCN1060201 SC750294 PRG133095 GRN-1004180 750000 Material and Supplies (20,000)(20,000)(20,000)
E Human Services Grants Health FND11007 CCN1060201 SC750301 PRG133095 GRN-1004180 750000 Medical Supplies (5,000)(5,000)(5,000)
E Human Services Grants Health FND11007 CCN1060201 SC750392 PRG133095 GRN-1004180 750000 Metered Postage (5,000)(5,000)(5,000)
E Human Services Grants Health FND11007 CCN1060201 SC750399 PRG133095 GRN-1004180 750000 Office Supplies (1,000)(1,000)(1,000)
E Human Services Grants Health FND11007 CCN1060201 SC774636 PRG133095 GRN-1004180 770000 Info Tech Operations (206,000)(206,000)(206,000)
E Human Services Grants Health FND11007 CCN1060201 SC778675 PRG133095 GRN-1004180 770000 Telephone Communications (4,500)(4,500)(4,500)
Total Expenditures $(1,387,989)$(1,387,989)$(1,387,989)
R Human Services Grants Health FND11007 CCN1060201 RC610313 PRG133095 GRN-1004198 610000 Federal Operating Grants $(909,057)$(909,057)$(909,057)
Total Revenues $(909,057)$(909,057)$(909,057)
E Human Services Grants Health FND11007 CCN1060201 SC702010 PRG133095 GRN-1004198 702000 Salaries Regular $(93,907)$(93,907)$(93,907)
E Human Services Grants Health FND11007 CCN1060201 SC722740 PRG133095 GRN-1004198 722000 Fringe Benefits (48,654)(48,654)(48,654)
E Human Services Grants Health FND11007 CCN1060201 SC730926 PRG133095 GRN-1004198 730000 Indirect Costs (12,969)(12,969)(12,969)
E Human Services Grants Health FND11007 CCN1060201 SC731458 PRG133095 GRN-1004198 730000 Professional Services (600,000)(600,000)(600,000)
E Human Services Grants Health FND11007 CCN1060201 SC750294 PRG133095 GRN-1004198 750000 Material and Supplies (153,527)(153,527)(153,527)
Total Expenditures $(909,057)$(909,057)$(909,057)
R Human Services Grants Health FND11007 CCN1060201 RC610313 PRG133095 GRN-1004197 610000 Federal Operating Grants $(500,000)$(500,000)$(500,000)
Total Revenues $(500,000)$(500,000)$(500,000)
E Human Services Grants Health FND11007 CCN1060201 SC702010 PRG133095 GRN-1004197 702000 Salaries Regular $(67,978)$(67,978)$(67,978)
E Human Services Grants Health FND11007 CCN1060201 SC722740 PRG133095 GRN-1004197 722000 Fringe Benefits (40,909)(40,909)(40,909)
E Human Services Grants Health FND11007 CCN1060201 SC730646 PRG133095 GRN-1004197 730000 Equipment Maintenance (100,000)(100,000)(100,000)
E Human Services Grants Health FND11007 CCN1060201 SC730926 PRG133095 GRN-1004197 730000 Indirect Costs (9,388)(9,388)(9,388)
E Human Services Grants Health FND11007 CCN1060201 SC731346 PRG133095 GRN-1004197 730000 Personal Mileage (1,000)(1,000)(1,000)
E Human Services Grants Health FND11007 CCN1060201 SC731458 PRG133095 GRN-1004197 730000 Professional Services (159,725)(159,725)(159,725)
E Human Services Grants Health FND11007 CCN1060201 SC732018 PRG133095 GRN-1004197 730000 Travel and Conference (2,000)(2,000)(2,000)
E Human Services Grants Health FND11007 CCN1060201 SC750294 PRG133095 GRN-1004197 750000 Material and Supplies (19,000)(19,000)(19,000)
E Human Services Grants Health FND11007 CCN1060201 SC760157 PRG133095 GRN-1004197 760000 Lab Equipment (100,000)(100,000)(100,000)
Total Expenditures $(500,000)$(500,000)$(500,000)
R Human Services Grants Health FND11007 CCN1060201 RC610313 PRG133095 GRN-1004224 610000 Federal Operating Grants $(60,390)$(60,390)$(60,390)
Total Revenues $(60,390)$(60,390)$(60,390)
E Human Services Grants Health FND11007 CCN1060201 SC702010 PRG133095 GRN-1004224 702000 Salaries Regular $(5,562)$(5,562)$(5,562)
E Human Services Grants Health FND11007 CCN1060201 SC722740 PRG133095 GRN-1004224 722000 Fringe Benefits (2,912)(2,912)(2,912)
E Human Services Grants Health FND11007 CCN1060201 SC730926 PRG133095 GRN-1004224 730000 Indirect Costs (768)(768)(768)
E Human Services Grants Health FND11007 CCN1060201 SC731346 PRG133095 GRN-1004224 730000 Personal Mileage (148)(148)(148)
E Human Services Grants Health FND11007 CCN1060201 SC731458 PRG133095 GRN-1004224 730000 Professional Services (51,000)(51,000)(51,000)
Total Expenditures $(60,390)$(60,390)$(60,390)
R Human Services Grants Health FND11007 CCN1060220 RC615571 PRG134220 GRN-1004235 615000 State Operating Grants $(1,197)$(1,197)$(1,197)
Total Revenues $(1,197)$(1,197)$(1,197)
E Human Services Grants Health FND11007 CCN1060220 SC702010 PRG134220 GRN-1004235 702000 Salaries Regular $(353)$(353)$(353)
E Human Services Grants Health FND11007 CCN1060220 SC722740 PRG134220 GRN-1004235 722000 Fringe Benefits (183)(183)(183)
E Human Services Grants Health FND11007 CCN1060220 SC730982 PRG134220 GRN-1004235 730000 Interpreter Fees (49)(49)(49)
E Human Services Grants Health FND11007 CCN1060220 SC731346 PRG134220 GRN-1004235 730000 Personal Mileage (27)(27)(27)
E Human Services Grants Health FND11007 CCN1060220 SC731458 PRG134220 GRN-1004235 730000 Professional Services (585)(585)(585)
Total Expenditures $(1,197)$(1,197)$(1,197)
R Human Services Grants Health FND11007 CCN1060220 RC615571 PRG134220 GRN-1004195 615000 State Operating Grants $(3,188,658)$(3,188,658)$(3,188,658)
Total Revenues $(3,188,658)$(3,188,658)$(3,188,658)
E Human Services Grants Health FND11007 CCN1060220 SC730072 PRG134220 GRN-1004195 730000 Advertising $(30,000)$(30,000)$(30,000)
E Human Services Grants Health FND11007 CCN1060220 SC731213 PRG134220 GRN-1004195 730000 Membership Dues (5,000)(5,000)(5,000)
E Human Services Grants Health FND11007 CCN1060220 SC731346 PRG134220 GRN-1004195 730000 Personal Mileage (3,275)(3,275)(3,275)
E Human Services Grants Health FND11007 CCN1060220 SC731388 PRG134220 GRN-1004195 730000 Printing (20,000)(20,000)(20,000)
E Human Services Grants Health FND11007 CCN1060220 SC731458 PRG134220 GRN-1004195 730000 Professional Services (2,800,000)(2,800,000)(2,800,000)
E Human Services Grants Health FND11007 CCN1060220 SC731941 PRG134220 GRN-1004195 730000 Training (20,000)(20,000)(20,000)
E Human Services Grants Health FND11007 CCN1060220 SC732018 PRG134220 GRN-1004195 730000 Travel and Conference (20,000)(20,000)(20,000)
E Human Services Grants Health FND11007 CCN1060220 SC732165 PRG134220 GRN-1004195 730000 Workshops and Meeting (20,000)(20,000)(20,000)
E Human Services Grants Health FND11007 CCN1060220 SC750049 PRG134220 GRN-1004195 750000 Computer Supplies (5,000)(5,000)(5,000)
E Human Services Grants Health FND11007 CCN1060220 SC750245 PRG134220 GRN-1004195 750000 Incentives (45,383)(45,383)(45,383)
E Human Services Grants Health FND11007 CCN1060220 SC750294 PRG134220 GRN-1004195 750000 Material and Supplies (10,000)(10,000)(10,000)
E Human Services Grants Health FND11007 CCN1060220 SC750392 PRG134220 GRN-1004195 750000 Metered Postage (20,000)(20,000)(20,000)
E Human Services Grants Health FND11007 CCN1060220 SC750399 PRG134220 GRN-1004195 750000 Office Supplies (20,000)(20,000)(20,000)
E Human Services Grants Health FND11007 CCN1060220 SC750567 PRG134220 GRN-1004195 750000 Training-Educational Supplies (5,000)(5,000)(5,000)
E Human Services Grants Health FND11007 CCN1060220 SC774636 PRG134220 GRN-1004195 770000 Info Tech Operations (150,000)(150,000)(150,000)
E Human Services Grants Health FND11007 CCN1060220 SC778675 PRG134220 GRN-1004195 770000 Telephone Communications (15,000)(15,000)(15,000)
Total Expenditures $(3,188,658)$(3,188,658)$(3,188,658)
GRANT REVIEW SIGN-OFF – Health & Human Services / Health Division
GRANT NAME: FY 2025 Emerging Threats - Local Health Department Agreement
FUNDING AGENCY: Michigan Department of Health & Human Services
DEPARTMENT CONTACT: Stacey Smith 248-452-2151
STATUS: Acceptance (Greater than $50,000)
DATE: 08/29/2024
Please be advised that the captioned grant materials have completed the internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off and the grant agreement/contract with related documentation) should be downloaded into Civic Clerk to be placed on
the next agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved– Sheryl Johnson (08/27/2024)
Human Resources:
Approved by Human Resources. Continues 1 FTE and 1 PTNE position, deletes 1 FTE position. HR action not
needed – Heather Mason (08/22/2024)
Risk Management:
Approved. Contract allows for self-insurance and removes additional insured requirement. If section ATT III
applies, then modification to the insurance requirements will have to be made to allow for self-insurance and
remove the additional insured requirement before the agreement is finalized. – Robert Erlenbeck (08/22/2024)
Corporation Counsel:
Approved. Corp Counsel conducted a legal review of the provided documents and confirmed with Health that they have
reviewed the agreement and have no legal issues. – Heather Lewis (08/27/2024)
REQUEST:
1. That the Oakland County Board of Commissioners hereby authorizes the Fiscal Year 2025 Emerging Threats Local
Health Department Agreement totaling $2,459,816 for the period October 1, 2024, through September 30,
2025.
2. Continue one (1) Part-Time Non-Eligible (PTNE) 1,000 hours per year Special Revenue (SR) Medical Technologist
Position (#14866) and one (1) Full-Time Eligible (FTE) Special Revenue (SR) Medical Technologist Position
(#15845).
3. To delete one (1) Full-Time Eligible (FTE) Special Revenue (SR) Public Health Nurse III position (#15618).
PROPOSED FUNDING:
2025 Emerging Threats Local Health Department Agreement.
OVERVIEW:
The Michigan Department of Health and Human Services (MDHHS) has awarded the Oakland County Health Division
funding through the Fiscal Year (FY) 2025 Emerging Threats Local Health Department Agreement in the amount of
$2,459,816 for the period October 1, 2024, through September 30, 2025. Funding continues to support COVID-19
Immunization, ELC SEWER Network, PFAS Response, and enhancing Regional Lab COVID-19 testing and response
capabilities.
It is requested to continue one (1) Part-Time Non-Eligible (PTNE) 1,000 hours per year Special Revenue (SR) Medical
Technologist Position (#14866), and one (1) Full-Time Eligible (FTE) Special Revenue (SR) Medical Technologist
Position (#15845). It is also requested to delete one (1) Full-Time Eligible (FTE) Special Revenue (SR) Public Health
Nurse III position (#15618) due to funding level changes for the ARP Home Visitation Grant.
PERTINENT SALARIES FY 2024
*Note: Annual rates are shown for illustrative purposes only.
SALARY AND FRINGE BENEFIT SAVINGS
**Note: Fringe benefit rates displayed are County averages. Annual costs are shown for illustrative purposes only.
Actual costs are reflected in the budget amendment.
Class Gr Period Step 01 Step
12
Step
24
Step
36
Step
48
Step
60
Step
72
Step
84
Public
Health
Nurse III
048
/F
Hourly
Bi-wkly
Annual
30.7675
2,461.40
63,996
32.6133
2,609.06
67,836
34.5701
2,765.61
71,906
36.6441
2,931.53
76,220
38.8429
3,107.43
80,793
40.0315
3,202.52
83,266
Delete one (1) SR FTE Public Health Nurse III
position (#15618)
Salary @ step 60 83,266
Fringes @ 34.59%28,802
Direct Contract Charge 15,973
Savings (128,041)
ATTACHMENT III
MICHIGAN DEPARTMENT OF HEALTH & HUMAN SERVICES
EMERGING THREAT LOCAL HEALTH DEPARTMENT AGREEMENT
October 1, 2024– September 30, 2025
Fiscal Year 2025
PROGRAM SPECIFIC ASSURANCES AND REQUIREMENTS
Local health service program elements funded under this agreement will be administered by
the Grantee and the Department in accordance with the Public Health Code (P.A. 368 of
1978, as amended), rules promulgated under the Code, minimum program requirements and
all other applicable Federal, State and Local laws, rules and regulations. These
requirements are fulfilled through the following approach:
A. Development and issuance of minimum program requirements, further describing the
objective criteria for meeting requirements of law, rule, regulation, or professionally
accepted methods or practices for the purpose of ensuring the quality, availability and
effectiveness of services and activities.
B. Utilization of a Minimum Reporting Requirements Notebook listing specific reporting
formats, source documentation, timeframes and utilization needs for required local
data compilation and transmission on program elements funded under this agreement.
C. Utilization of annual program and budget instructions describing special program
performance and funding policies and requirements unique to each State fiscal year.
D. Execution of an agreement setting forth the basic terms and conditions for administration
and local service delivery of the program elements.
E. Emphasis and reliance upon service definitions, minimum program requirements, local
budgets and projected output measures reports, State/local agreements, and periodic
department on-site program management evaluation and audits, while minimizing local
program plan detail beyond that needed for input on the State budget process.
Special requirements are applicable for the program elements listed in the attached pages.
Attachment IV Reimbursement Chart
Program Element:
The Program Element indicates currently funded Department programs that are included in
the Comprehensive Local Health Department Agreement.
Reimbursement Methods
The Reimbursement Methods specifies the type of method used for each of the program
element/funding sources. Funding under the Comprehensive Local Health Department
Agreement can generally be grouped under four (4) different methods of reimbursement.
These methods are defined as follows:
Performance Reimbursement
A reimbursement method by which local agencies are reimbursed based upon the
understanding that a certain level of performance (measured by outputs) must be met in order
to receive full reimbursement of costs (net of program income and other earmarked sources)
up to the contracted amount of state funds prior to any utilization of local funds. Performance
targets are negotiated starting from the last year's negotiated target and the most recent year's
actual numbers except for programs in which caseload targets are directly tied to funding
formulas/annual allocations. Other considerations in setting performance targets include
changes in state allocations from past years, local fiscal and programmatic factors requiring
adjustment of caseloads, etc. Once total performance targets are negotiated, a minimum state
funded performance target percentage is applied (typically 90% unless otherwise specified). If
local Grantee actual performance falls short of the expectation by a factor greater than the
allowed minimum performance percentage, the state maximum allocation for cost
reimbursement will be reduced equivalent to actual performance in relation to the minimum
performance.
Fixed Unit Rate Reimbursement
A reimbursement method by which local health departments are reimbursed a specific amount
for each output actually delivered and reported.
ELPHS
A reimbursement method by which local health departments are reimbursed a share of
reasonable and allowable costs incurred for required Essential Local Public Health Services
(ELPHS), as noted in the current Appropriations Act.
Grant Reimbursement
A reimbursement method by which local health departments are reimbursed based upon the
understanding that State dollars will be paid up to total costs in relation to the State's share of
the total costs and up to the total state allocation as agreed to in the approved budget. This
reimbursement approach is not directly dependent upon whether a specified level of
performance is met by the local health department. Department funding under this
reimbursement method is allocable and a source before any local funding requirements unless
a special local match condition exists.
Performance Level If Applicable
The Performance Level column specifies the minimum state funded performance target
percentage for all program elements/funding sources utilizing the performance reimbursement
method (see above). If the program elements/funding source utilizes a reimbursement method
other than performance or if a target is not specified, N/A (not available) appears in the space
provided.
Performance Target Output Measures
Performance Target Output Measure column specifies the output indicator that is applicable for
the program elements/ funding source utilizing the performance reimbursement method. Output
measures are based upon counts of services delivered.
Relationship Designation
The Subrecipient, Contractor, or Recipient Designation column identifies the type of relationship
that exists between the Department and grantee on a program-by-program basis. Federal
awards expended as a subrecipient are subject to audit or other requirements of Title 2 Code of
Federal Regulations (CFR). Payments made to or received as a Contractor are not considered
Federal awards and are, therefore, not subject to such requirements.
Subrecipient
A subrecipient is a non-Federal entity that expends Federal awards received from a pass-
through entity to carry out a Federal program, but does not include an individual that is a
beneficiary of such a program; or is a recipient of other Federal awards directly from a
Federal Awarding agency. Therefore, a pass-through entity must make case-by-case
determinations whether each agreement it makes for the disbursement of Federal program
funds casts the party receiving the funds in the role of a subrecipient or a contractor.
Subrecipient characteristics include:
• Determines who is eligible to receive what Federal assistance;
• Has its performance measured in relation to whether the objectives of a Federal
program were met;
• Has responsibility for programmatic decision making;
• Is responsibility for adherence to applicable Federal program requirements specified
in the Federal award; and
• In accordance with its agreements uses the Federal funds to carry out a program for
a public purpose specified in authorizing status as opposed to providing goods or
services for the benefit of the pass-through entity.
Contractor
A Contractor is for the purpose of obtaining goods and services for the non-Federal entity’s
own user and creates a procurement relationship with the Grantee. Contractor
characteristics include:
• Provides the goods and services within normal business operations;
• Provides similar goods or services to many different purchasers.
• Normally operates in a competitive environment.
• Provides goods or services that are ancillary to the operation of the Federal program;
and
• Is not subject to compliance requirements of the Federal program as a result of the
agreement, though similar requirements may apply for other reasons.
In determining whether an agreement between a pass-through entity and another non-Federal
entity casts the latter as a subrecipient or a contractor, the substance of the relationship is more
important than the form of the agreement. All of the characteristics listed above may not be
present in all cases, and the pass-through entity must use judgment in classifying each
agreement as a subaward or a procurement contract.
Recipient
A Recipient is for grant agreement with no federal funding.
Amendment Schedule
Request Due Date Amendment Type
Amendment #1 (new
projects and end date
changes only)
NA - Program Only Requests New Projects Only
Amendment #2 TBD Allocation and Budget Category
Changes
Amendment #3 TBD Allocation and Budget Category
Changes
Amendment #4 (Final) TBD Allocation and Budget Category
Changes
Agencies need to request budget category changes to the program office via
email by the due date.
PROJECT PROGRAM CONTACT EMAIL
COVID Immunization Amy Mills millsa12@michigan.gov
COVID-19 Mobile Testing Shronda Grigsby grigsbys1@michigan.gov
ELC Regional Lab Marty Soehnlen soehnlenm@michigan.gov
ELC Sewer Network Mary Stobierski stobierskim@michigan.gov
Local Public Health Nursing Case Management Expansion Carin Speidel speidelc@michigan.gov
PFAS Response (All Locations)Laura de la Rambelje delarambeljel@michigan.gov
Regional Lab Workforce Marty Soehnlen soehnlenm@michigan.gov
Reopening Schools HRA Joseph Coyle coylej@michigan.gov
PROJECT: COVID Immunization
Start Date: 10/1/2024
End Date: 6/30/2025
Project Synopsis:
This grant should be directed to increase COVID vaccination within Michigan. Funding
will be used to support awardee and local Health Department (HD) staffing,
communications campaigns, pandemic preparedness, mass vaccination and all COVID-
19 vaccine response work.
Reporting Requirements (if different than contract language)
Completion Submission of the COVID Immunization Supplemental Quarterly Workplan
Reports, provided by the Division of Immunization. Report due dates are as follows:
Quarter Due Date
Quarter 1 (Oct. 1 – Dec. 31) 1/10
Quarter 2 (Jan. 1 – March 31) 4/10
Quarter 3 (April 1 – June 30) 7/10
Completed reports and information should be emailed to: mdhhs-
immsreports@michigan.gov.
Any additional requirements (if applicable)
Allowable expenses include staffing, communications, and supplies to support COVID-
19 vaccination events, including PPE, vaccine refrigerators, data loggers, vaccine
coolers, and indirect costs for COVID-19 related work.
Not allowable expenses: vehicles, food, alcoholic beverages, private stock vaccine
purchases, building purchases, construction, capital improvements, entertainment
costs, goods and services for personal use, and promotional items and/or incentive
material and incentives.
• NOTE: All incentives, vehicle, and construction approvals already received
remain effective and allowable until the funds are expended.
Additional Requirements
Record Maintenance/Retention
Maintain adequate program and fiscal records and files, including source
documentation, to support program activities and all expenditures made under the terms
of this Agreement, as required. The Grantee must assure that all terms of the
Agreement will be appropriately adhered to and that records and detailed
documentation for the grant project or grant program identified in this Agreement will be
maintained for a period of not less than seven years from the date of termination, the
date of submission of the final expenditure report or until litigation and audit findings
have been resolved. This section applies to the Grantee, any parent, affiliate, or
subsidiary organization of the Grantee and any subcontractor that performs activities in
connection with this Agreement.
PROJECT: COVID-19 Mobile Testing
Start Date: 10/1/2024
End Date: 9/30/25
Project Synopsis
Mobile testing deployment to high-risk areas of need. Walk or drive up testing.
Partnerships with community organizations. Eliminate barriers by offering no
appointments or prescription. Testing and include vaccinations and health screening.
Services include social determinant assessments and linkage to services and care.
Reporting Requirements (if different than contract language)
Monthly Project Updates
Please submit monthly project updates via email to Shronda Grigsby
Grigsbys1@michigan.gov and Mobile Testing Coordinator (TBD) no later than the 15th
of each calendar month.
Quarterly Narrative Progress Reports
Submit quarterly narrative progress reports utilizing the template provided via email to
Shronda Grigsby at Grigsbys1@Michigan.gov and the Mobile Testing Coordinator
(TBD) in accordance with the following schedule:
Reporting Time Period Due Date
October 1, 2024 – December 31 January 31
January 1, 2025 – March 31 April 30
April 1, 2025 – June 30 July 31
July 1, 2025 – September 20 October 30
Final Comprehensive Programmatic Report: This report will be considered as a final report
and should include an overall comprehensive report detailing the outcomes of the goals
and objectives as
Reporting Time Period Due Date
October 1 – September 30 November 30
Any additional requirements (if applicable)
A. Ensure that activities implemented under this grant award are in accordance
with established MDHHS program standards, as well as State and Federal
policy and statutes, including HIPAA.
B. Adhere to timelines and work plans, budgets, and staffing plans submitted and
approved by MDHHS. Deviations from approved timelines, work plans, budgets
and staffing plans must receive advance authorization from MDHHS. Failure to
make reasonable progress in program development may result in revocation or
reduction of the grant award.
C. Collaborate with and build on other MDHHS COVID-19 response programs
wherever possible, rather than duplicating or rebuilding efforts.
D. Ensure that services and materials are culturally and linguistically appropriate
to meet the needs of the respective client populations.
E. Utilize results from the Social Vulnerability Index/mortality analysis from the
State of Michigan at the census tract level for Southeast Michigan to help
identify priority areas for the mobile testing program within high priority census
tracts and share data maps of COVID-19 “hot spots” with MDHHS.
F. Assess insurance status of each individual being tested. Bill relevant insurers,
including private insurers, Medicaid health plans, and the Health Resources
and Services Administration for COVID-19 testing costs when possible.
G. Store, refuel, and maintain vehicles to ensure optimum vehicle performance.
Take all reasonable precautions to keep vehicles safe against fire, water, and
traffic damage, and maintain cleanliness of the vehicles. Submit documentation
and billing for storage, fuel, and maintenance reimbursement.
H. As part of any vaccination activities, follow all relevant MDHHS protocols,
including record and account of all doses of vaccine administered in the
Michigan Care Improvement Registry (MCIR) and assuring vaccines are stored
at recommended temperatures at all times.
1. Reports from temperature data logger showing temperatures within
recommended range may be requested at any time by MDHHS.
The terms below are in addition to the standard terms in the County Health Department
Agreement, and apply only to this specific project:
Insurance Requirements. Grantee, at it’s sole expense, must maintain the insurance
coverage identified below.
All required insurance must :
(i) Protect the State from claims that arise out of, are alleged to arise out of, or
otherwise result from Grantee's performance ;
(ii) Be primary and non-contributing to any comparable liability insurance
(including self-insurance) carried by the State; and
(iii) Be provided by a company with an A.M. Best rating of "A-" or better, and a
financial size of VII or better.
Required Limits Additional Requirements
Commercial General Liability Insurance
Minimum Limits:
$1,000,000 Each Occurrence
$1,000,000 Personal & Advertising
Injury
$2,000,000 Products/Completed
Operations
$2,000,000 General Aggregate
Coverage must not have
exclusions or limitations related
to sexual abuse and molestation
liability.
Automobile Liability Insurance
Minimum Limits:
$1,000,000 Per Accident
Policy must include Hired and
Non-Owned Automobile
coverage.
Workers' Compensation Insurance
Minimum Limits:
Coverage according to applicable
laws governing work activities
Waiver of subrogation, except
where waiver is prohibited by
law.
Employers Liability Insurance
Minimum Limits:
$500,000 Each Accident
$500,000 Each Employee by Disease
$500,000 Aggregate Disease
Privacy and Security Liability (Cyber Liability) Insurance
Minimum Limits:
$1,000,000 Each Occurrence
$1,000,000 Annual Aggregate
Policy must cover information
security and privacy liability,
privacy notification costs,
regulatory defense and penalties,
and website media content
liability.
Medical Malpractice Insurance
Minimum Limits:
$1,000,000 Each Occurrence
$3,000,000 Annual Aggregate
If any required policies provide claims-made coverage, the Grantee must:
1. Provide coverage with a retroactive date before the Effective Date of the Grant
or the beginning of Grant Activities.
2. Maintain coverage and provide evidence of coverage for at least three (3)
years after completion of the Grant Activities; and
3. If coverage is cancelled or not renewed, and not replaced with another claims-
made policy form with a retroactive date prior to the Effective Date of this
Grant, Grantee must purchase extended reporting coverage for a minimum of
three (3) years after completion of work.
Grantee must:
1. Provide insurance certificates to the Grant Administrator, containing the
agreement or delivery order number, at Grant formation and within twenty (20)
calendar days of the expiration date of the applicable policies.
2. Require that subgrantees maintain the required insurances contained in this
Section.
3. Notify the Grant Administrator within five (5) business days if any policy is
cancelled; and (iv) waive all rights against the State for damages covered by
insurance. Failure to maintain the required insurance does not limit this waiver.
This Section is not intended to and is not to be construed in any manner as waiving,
restricting or limiting the liability of either party for any obligations under this Grant
(including any provisions hereof requiring Grantee to indemnify, defend and hold
harmless the State).
Record Maintenance/Retention
Maintain adequate program and fiscal records and files, including source documentation,
to support program activities and all expenditures made under the terms of this
Agreement, as required. The Grantee must assure that all terms of the Agreement will be
appropriately adhered to and that records and detailed documentation for the grant
project or grant program identified in this Agreement will be maintained for a period of not
less than seven years from the date of termination, the date of submission of the final
expenditure report or until litigation and audit findings have been resolved. This section
applies to the Grantee, any parent, affiliate, or subsidiary organization of the Grantee and
any subcontractor that performs activities in connection with this Agreement.
PROJECT: ELC Regional Lab
Start Date: 10/1/2024
End Date: 9/30/2025
Project Synopsis
ELC Regional Lab funds are dedicated to developing lab, epi, and other public health
efforts to modernize and expand testing and response capabilities of pandemics with
special emphasis on the responses to COVID-19. The Regional laboratory system is
intended to serve as a “hub-and-spoke” model in conjunction with the state public health
laboratory to rapidly respond to community needs. Funding is expected in personnel,
equipment, overhead (discreationary of county or district needs if in support of public
health), and lab supplies/consumables or materials that directly support sampling for
return to the lab.
Reporting Requirements (if different than contract language)
Smay be asked to provide tally counts of testing if not directly available from StarLIMS or
to answer occasional question from CDC on capabilities.
Any additional requirements (if applicable)
Record Maintenance/Retention
Maintain adequate program and fiscal records and files, including source documentation,
to support program activities and all expenditures made under the terms of this
Agreement, as required. The Grantee must assure that all terms of the Agreement will be
appropriately adhered to and that records and detailed documentation for the grant
project or grant program identified in this Agreement will be maintained for a period of not
less than seven years from the date of termination, the date of submission of the final
expenditure report or until litigation and audit findings have been resolved. This section
applies to the Grantee, any parent, affiliate, or subsidiary organization of the Grantee and
any subcontractor that performs activities in connection with this Agreement.
PROJECT: ELC SEWER Network
Start Date: 10/1/2024
End Date: 9/30/2025
Project Synopsis
The State of Michigan SARS-CoV-2 Epidemiology - Wastewater Evaluation and
Reporting Network, also known as the SEWER Network, is a wastewater monitoring
project that utilizes locally coordinated projects to conduct surveillance for SARS-CoV-2
virus shed into Michigan public sewer systems. The overarching goal of the Michigan
SEWER Network is to rapidly detect circulation of SARS-CoV-2 virus within specific
communities via wastewater testing. The SEWER Network is designed to support local
project participation through the collection, transportation, and testing of wastewater
samples, analysis and reporting of results, coordination and communications within local
projects and with state agencies, and submission of results to MDHHS and EGLE. The
emphasis for this funding is that the funded activities provide useful, timely, and
consistent wastewater data to support local COVID-19 public health responses.
Reporting Requirements (if different than contract language)
All local projects may be required to submit a weekly summary of project activities to
MDHHS via email or uploading to the existing Microsoft Teams site for the project. This
could include information on sample collection, testing, data reporting and utility, and
partner communication. A template for this report will be provided by MDHHS. MDHHS
will communicate any changes in reporting requirements to project participants.
Quarterly workplan updates will be required from all local projects. Lead agencies who
are not local health departments will be required to complete a quarterly workplan report
that details the activities and objectives during that time period. LHD leads for local
projects will submit quarterly workplan reports directly to MDHHS project staff.
Failure to implement project requirements or submit required financial and performance
reports in accordance with this agreement may result in reduction of funds or non-
renewal of future contracts.
Any additional requirements (if applicable)
This agreement reflects the sampling commitments written in the proposal. Any changes
in the sampling plan need to be discussed with SEWER Network project staff.
Record Maintenance/Retention
Maintain adequate program and fiscal records and files, including source documentation,
to support program activities and all expenditures made under the terms of this
Agreement, as required. The Grantee must assure that all terms of the Agreement will be
appropriately adhered to and that records and detailed documentation for the grant
project or grant program identified in this Agreement will be maintained for a period of not
less than seven years from the date of termination, the date of submission of the final
expenditure report or until litigation and audit findings have been resolved. This section
applies to the Grantee, any parent, affiliate, or subsidiary organization of the Grantee and
any subcontractor that performs activities in connection with this Agreement.
PROJECT: Local Public Health Nurse Case Management
Start Date: 10/1/2024
End Date: 9/30/2025
Project Synopsis
The purpose of this project is to fund nursing case management support for children 6-16
years of age with elevated lead levels in Berrien County, as well as children under 6
years of age with an elevated blood lead level who are not enrolled in a Medicaid Health
Plan in Berrien County. This project also supports funding to InterCare FQHC, as
needed, for reimbursement blood lead sample analysis at $7.00 each. Finally, this
project supports efforts to increase blood lead testing within Berrien County, with high
priority to Benton Harbor. This funding can support Berrien County in identifying barriers
to blood lead testing, reduction strategies for these identified barriers and methods to
increase access to blood lead testing, focusing messaging on blood lead testing for
children and pregnant persons.
Reporting Requirements (if different than contract language)
N/A
Any additional requirements (if applicable)
Record Maintenance/Retention
Maintain adequate program and fiscal records and files, including source documentation,
to support program activities and all expenditures made under the terms of this
Agreement, as required. The Grantee must assure that all terms of the Agreement will be
appropriately adhered to and that records and detailed documentation for the grant
project or grant program identified in this Agreement will be maintained for a period of not
less than seven years from the date of termination, the date of submission of the final
expenditure report or until litigation and audit findings have been resolved. This section
applies to the Grantee, any parent, affiliate, or subsidiary organization of the Grantee and
any subcontractor that performs activities in connection with this Agreement.
PROJECT: PFAS Response (All Locations)
Start Date: 10/1/2024
End Date: 9/30/205
Project Synopsis:
The Michigan Department of Health and Human Services (MDHHS) Division of Environmental Health
(DEH), in consultation and collaboration with local health departments, provides drinking water
recommendations to residents with private residential wells contaminated with PFAS. Local health
departments are eligible for PFAS Response funding when filtration or another source of drinking
water is recommended as a health protective measure.
PFAS Response encompasses the components below:
• Educational outreach such as, but not limited to, education regarding drinking water testing
and results.
• Interim provision of water filtration systems or an alternate source(s) of water until a
determination is made by MDHHS DEH that filtration or alternate water is no longer
recommended.
• Follow-up with residents who have received a water filter to offer free replacement filter
cartridges every six months.
Local health departments requesting funds for PFAS response will provide an estimated budget as well
as a description of expenses on forms DCH-0385E and -0386E.
PFAS Response funds are not capacity building funds but are limited-term funding to achieve a critical
public health response on behalf of MDHHS DEH for environmental public health needs related to
PFAS.
Eligible expenses Include:
• Water filters certified for PFAS reduction.
• Installation of certified water filters by a plumber licensed in the State of Michigan.
• Replacement water filter cartridges provided approximately every 6 months or after 800 gallons
of water has been filtered, depending on residents’ water usage.
• Alternate water such as water coolers/dispensers or bottled water, as need is determined and
approved by MDHHS DEH.
• Mileage.
• Supplies.
• Staff time and fringe dedicated to PFAS response. Required staff activities for PFAS response
include:
o Distribution of certified water filtration systems and replacement cartridges.
o Coordination of water filter installation by a licensed plumber when requested by the
resident.
o Provision of semi-annual filter replacement cartridge offers and reminders. These offers
and reminders are made to residents previously provided with water filters until:
a determination is made by MDHHS DEH that water filtration is no longer
recommended.
o Documentation of water filter and replacement cartridge distribution.
o Data entry and submission to MDHHS DEH.
• When necessary, staff activities may include:
o Bottled water distribution.
o Home visits.
o Organizing and hosting town hall meetings or other public education.
o Phone banks.
o Water sample collection support when requested by MDHHS DEH.
• Other items as need is determined such as public meeting venue rental or phone bank
expenses.
• Indirect costs.
Expenses not on this list must receive prior approval by MDHHS DEH before submission. Any deviation
from or amendment to existing PFAS response projects requires MDHHS DEH approval.
Local health departments submit all budget requests to MDHHS DEH for approval.
Application for funds in subsequent fiscal years is expected where there is an ongoing
recommendation for water filtration or an alternate water source.
Local health department are to maintain number of staff hours expended on the grant.
Acknowledgement of Receiving or Declining Water Filter Form
When providing a water filter to a resident, grantees will complete the Acknowledgement of Water
Filter Receipt form, or similar acknowledgment form based on the grantee’s legal review, including the
resident’s signature. The forms will be retained by the grantees.
• Please note that an acknowledgement form is NOT intended to be a barrier to provision of
water assistance.
Ineligible expenses include:
• Training.
• Association membership fees.
• Travel not associated with direct PFAS service delivery.
• The cost to remove filters unless the water filter is found to be defective and requires
replacement.
Reporting Requirements (if different than contract language):
By the first Wednesday of each month, grantees are required to submit:
1. Site-specific, updated tracking forms including:
a. Site name.
b. Resident’s name, address, contact information.
c. Water filter or alternate water type provided.
d. Water filter or alternate water quantity distributed.
e. Filter replacement cartridges distributed.
f. Date of each distribution.
g. Permission to contact resident.
h. Filter declination.
i. Staff name.
2. Site-specific updated information on number of bottles of water distributed.
Submit tracking forms to MDHHS DEH via email to MDHHS-DEHresponse@michigan.gov with the
subject line PFAS Alternate Water Tracker – (add reported month).
Any additional requirements (if applicable)
N/A
PROJECT: Regional Lab Workforce
Start Date: 10/1/2024
End Date: 09/30/2025
Project Synopsis
The Regional laboratory system is intended to serve as a “hub-and-spoke” model in
conjunction with the state public health laboratory to rapidly respond to community
needs. Regional Lab Workforce funds are dedicated to support laboratory staff and
associated personnel costs.
Reporting Requirements (if different than contract language)
NA
Any additional requirements (if applicable)
NA
PROJECT: Reopening Schools HRA
Start Date: 10/1/2024
End Date: 9/30/2025
Project Synopsis
The Michigan Department of Health and Human Services (MDHHS) is offering a
voluntary program to provide rapid antigen testing to educators, staff, and students at
public and private schools. In addition, MDHHS is providing funds to school districts that
have indicated the need for additional technical support with the intent to participate in
testing programs, among other factors. Funding provided will support hiring health
resource advocates (HRAs). Individuals serving in the role as an HRA will provide front-
line support for COVID-19 testing and reporting, help districts identify emerging COVID-
19 related health concerns, and amplify best health practices.
Reporting Requirements (if different than contract language)
Bi-Monthly reports by school district to include the following (additional information may
be requested):
1. Total enrollment
2. PCR tests conducted
3. Antigen tests conducted
4. Total positive cases
5. # HRAs hired
6. Qualitative feedback on:
• barriers
• successes
• lessons learned
• verification of funding use for HRA positions
Reports should be submitted via email to MDHHS-HRAreporting@michigan.gov. For any,
additional questions or concerns can be submitted to MDHHS-
COVIDTestingSupport@michigan.gov.
Funding may only be used for hiring an HRA(s). The funding shall not be used for any
other purpose beyond hiring and/or funding an HRA(s), which may include supporting
existing positions. These funds must also be accompanied by a plan to conduct COVID-
19 testing in school settings.
Additional Requirements
Record Maintenance/Retention
Maintain adequate program and fiscal records and files, including source documentation,
to support program activities and all expenditures made under the terms of this
Agreement, as required. The Grantee must assure that all terms of the Agreement will be
appropriately adhered to and that records and detailed documentation for the grant
project or grant program identified in this Agreement will be maintained for a period of not
less than seven years from the date of termination, the date of submission of the final
expenditure report or until litigation and audit findings have been resolved. This section
applies to the Grantee, any parent, affiliate, or subsidiary organization of the Grantee and
any subcontractor that performs activities in connection with this Agreement.
FOOTNOTES: FY 2024/2025
a) Refer to Plan and Budget Framework for element definitions.
b) Refer to master comprehensive agreement and program and budget instructions package for further explanation of applicability
of these reimbursement methods.
c) Negotiated starting from the average of the past two complete years' actual number where available.
d) Calculated by multiplying the "Total Performance Expectation" column by the ratio of the elements total State funding (DCH
0410, Line 24) to "Total Expenditures” DCH 0410, Line 17). Prior to calculation, adjustments will be made for unallowable cost,
equipment funded by local funds and MDHHS reimbursement not performance based (I.E., fixed unit rate, staffing).
e) Calculated by multiplying the "State Funded Element Target Performance" column by the "Percent" column.
f) Refer to master comprehensive agreement and budget instructions package for further explanation regarding these
designations.
(2) Reimbursement Chart for Fixed Rates
(3) Allocation to be reflected in individual programs during budgeting process.
(4) Funding Source (not a single element). Hearing and Vision are single elements.
(5) Subject to Statewide Maintenance of Effort requirement for Title X.
(6) State funding is first source (after fees and other earmarked sources).
(7) Fixed unit rate subject to actual costs.
(8) The performance reimbursement target will be the base target caseload established by MDHHS.
(9) Subject to a match requirement (hard or in-kind) of $1 for each $3 of MDHHS agreement funding for Coordination.
(10) Fixed rate limited to contract amount.
(11) Up to six (6) visits per family.
(12) Non-categorically funded Health Departments will be reimbursed at $11.00 per HIV test conducted up to a maximum of $2,000
annually.
(13) Each delegate agency must serve a minimum percentage of Title X users to access their total allocated funds. Semi-annual FPAR
data will be used to determine total Title X users.
(14) Public Health Emergency Preparedness (PHEP) funding BP1 must be expended by June 30 and is subject to a 10% match
requirement as specified in the Public Health Emergency Preparedness (PHEP) Cooperative Agreement Guidance. LHDs must
submit a nine-month budget and a quarterly Financial Status Report (FSR) column for this program element.
(15) Public Health Emergency Preparedness (PHEP) funding for October 1–June 30, and July 1–September 30, is subject to a 10%
match requirement as specified in the Public Health Emergency Preparedness (PHEP) Cooperative Agreement Guidance. LHDs
must submit a three-month budget and a quarterly Financial Status Report (FSR) column for this program element.
(16) Project meets the Research and Development criteria as defined by Title 2 CFR, Section 200.87.
(17) Not Applicable
(18) Subject to match requirement as specified in Attachment III - Program Assurances and Specific Requirements.
NOTE: Some footnotes may not apply to this agency.
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Agreement #:
Agreement Between
Michigan Department of Health and Human Services
hereinafter referred to as the "Department"
and
County of Oakland
hereinafter referred to as the "Local Governing Entity"
on Behalf of Health Department
Oakland County Department of Health and Human Services/ Health Division
1200 N. Telegraph Rd. 34 East
Pontiac MI 48341 1032
Federal I.D.#: 38-6004876, Unique Entity Identifier: HZ4EUKDD7AB4
hereinafter referred to as the "Grantee"
for
The Delivery of Public Health Services under
the Local Health Department Agreement
Part 1
1.Purpose
This Agreement is entered into for the purpose of setting forth a joint and cooperative
Grantee/Department relationship and basis for facilitating the delivery of public health
services to the citizens of Michigan under their jurisdiction, as described in the
attached Annual Budget, established Minimum Program Requirements, and all other
applicable federal, state and local laws and regulations pertaining to the Grantee and
the Department. Public health services to be delivered under this Agreement include
Essential Local Public Health Services (ELPHS) and Categorical Programs as
specified in the attachments to this Agreement.
2.Period of Agreement
This Agreement will commence on the date of the Grantee's signature or October 1,
2024, whichever is later, and continue through September 30, 2025. Throughout the
Agreement, the date of the Grantee’s signature or October 1, 2024, whichever is
later, will be referred to as the start date. This Agreement is in full force and effect for
the period specified.
3.Program Budget and Agreement Amount
A.Agreement Amount
In accordance with Attachment IV - Funding/Reimbursement Matrix, the total
State budget and amount committed for this period for the program elements
covered by this Agreement is $2,459,816.00.
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B.Equipment Purchases and Title
Any Grantee equipment purchases supported in whole or in part through this
Agreement must be listed in the supporting Equipment Inventory Schedule
which should be attached to the Final Financial Status Report. Equipment
means tangible, non-expendable, personal property having a useful life of
more than one year and an acquisition cost of $5,000 or more per unit. Title to
items having a unit acquisition cost of less than $5,000 will vest with the
Grantee upon acquisition. The Department reserves the right to retain or
transfer the title to all items of equipment having a unit acquisition cost of
$5,000 or more, to the extent that the Department’s proportionate interest in
such equipment supports such retention or transfer of title.
C.Budget Transfers and Adjustments
1.Transfers between categories within any program element budget
supported in whole or in part by state/federal categorical sources of
funding will be limited to increases in an expenditure budget category by
$10,000 or 15% whichever is greater. This transfer authority does not
authorize purchase of additional equipment items or new subcontracts
with state/federal categorical funds without prior written approval of the
Department.
2.Except as otherwise provided, any transfers or adjustments involving
state/federal categorical funds, other than those covered by C.1,
including any related adjustment to the total state amount of the budget,
must be made in writing through a formal amendment executed by all
parties to this Agreement in accordance with Section IX. A. of Part 2.
3.The C.1 and C.2 provisions authorizing transfers or changes in local
funds apply also to the Family Planning program, provided statewide
local maintenance of effort is not diminished in total.
Any statewide diminishing of total local effort for family planning and/or
any related funding penalty experienced by the Department will be
recovered proportionately from each local Grantee that, during the
course of the Agreement period, chose to reduce or transfer local funds
from the Family Planning program.
4.Agreement Attachments
A.The following documents are attachments to this Agreement Part 1 and Part 2
- General Provisions, which are part of this Agreement:
1. Attachment I - Annual Budget
2. Attachment III - Program Specific Assurances and Requirements
3. Attachment IV - Funding/Reimbursement Matrix
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5.Statement of Work
The Grantee agrees to undertake, perform and complete the activities described in
Attachment III - Program Specific Assurances and Requirements and the other
applicable attachments to this Agreement which are part of this Agreement.
6.Financial Requirements
The financial requirements must be followed as described in Part 2 and Attachment I
- Annual Budget and Attachment IV - Funding/Reimbursement Matrix, which are part
of this Agreement.
7.Performance/Progress Report Requirements
The progress reporting methods, as applicable, must be followed as described in part
2 and Attachment III, Program Specific Assurances and Requirements, which are part
of this Agreement.
8.General Provisions
The Grantee agrees to comply with the General Provisions outlined in Part 2, which is
part of this Agreement.
9.Administration of the Agreement
The person acting for the Department in administering this Agreement (hereinafter
referred to as the Contract Consultant) is:
Name: Anita Miko
Title: Department Analyst
E-Mail Address mikoa@michigan.gov
The financial contact acting on behalf of the Grantee for this Agreement is:
Michelle Coburn Accountant
___________________________________________________________________
Name Title
coburnm@oakgov.com (248) 858-5468
___________________________________________________________________
E-Mail Address Telephone No.
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10.Special Conditions
A.This Agreement is valid upon approval and execution by the Department which
may be contingent upon approval by the State Administrative Board and
signature by the Grantee.
B.This Agreement is conditionally approved subject to and contingent upon
availability of funding and other applicable conditions.
C.Based on the availability of funding, the Department may specify the amount of
funding the Grantee may expend during a specific time period within the
Agreement Period.
D.The Department has the option to assume no responsibility or liability for costs
incurred by the Grantee prior to the start date of this Agreement.
E.The Grantee is required by 2004 PA 533 to receive payments by electronic
funds transfer.
11.Special Certification
The individual or officer signing this Agreement certifies by their signature that they
are authorized to sign this Agreement on behalf of the responsible governing board,
official or Grantee.
12.Signature Section
For Oakland County Department of Health and Human Services/ Health Division
David T. Woodward County Commissioner
___________________________________________________________________
Name Title
For the Michigan Department of Health and Human Services
Christine H. Sanches 08/15/2024
___________________________________________________________________
Christine H. Sanches, Director Date
Bureau of Grants and Purchasing
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Part 2
General Provisions
I.Responsibilities - Grantee
The Grantee, in accordance with the general purposes and objectives of this
Agreement, must:
A.Publication Rights
1.Copyright materials only when the Grantee exclusively develops books,
films or other such copyrightable materials through activities supported
by this Agreement. The copyrighted materials cannot include recipient
information or personal identification data. Grantee provides the
Department a royalty-free, non-exclusive and irrevocable license to
reproduce, publish and use such materials copyrighted by the Grantee
and authorizes others to reproduce and use such materials.
2.Obtain prior written authorization from the Department’s Office of
Communications for any materials copyrighted by the Grantee or
modifications bearing acknowledgment of the Department's name prior
to reproduction and use of such materials. The state of Michigan may
modify the material copyrighted by the Grantee and may combine it with
other copyrightable intellectual property to form a derivative work. The
state of Michigan will own and hold all copyright and other intellectual
property rights in any such derivative work, excluding any rights or
interest granted in this Agreement to the Grantee. If the Grantee ceases
to conduct business for any reason or ceases to support the
copyrightable materials developed under this Agreement, the state of
Michigan has the right to convert its licenses into transferable licenses
to the extent consistent with any applicable obligations the Grantee has.
3.Obtain written authorization, at least 14 days in advance, from the
Department’s Office of Communications and give recognition to the
Department in any and all publications, papers and presentations
arising from the Agreement activities.
4.Notify the Department’s Bureau of Grants and Purchasing 30 days
before applying to register a copyright with the U.S. Copyright Office.
The Grantee must submit an annual report for all copyrighted materials
developed by the Grantee through activities supported by this
Agreement and must submit a final invention statement and certification
within 60 days of the end of the Agreement period.
5.Not make any media releases related to this Agreement, without prior
written authorization from the Department’s Office of Communications.
B.Fees
1.Guarantee that any claims made to the Department under this
Agreement will not be financed by any sources other than the
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Department under the terms of this Agreement. If funding is received
through any other source, the Grantee agrees to budget the additional
source of funds and reflect the source of funding on the Financial Status
Report.
2.Make reasonable efforts to collect 1st and 3rd party fees, where
applicable, and report those collections on the Financial Status Report.
Any under recoveries of otherwise available fees resulting from failure to
bill for eligible activities will be excluded from reimbursable
expenditures.
C.Grant Program Operation
Provide the necessary administrative, professional and technical staff for
operation of the grant program. The Grantee must obtain and maintain all
necessary licenses, permits or other authorizations necessary for the
performance of this Agreement.
Use an accounting system that can identify and account for the funds received
from each separate grant, regardless of funding source, and assure that grant
funds are not commingled.
D.Reporting
Utilize all report forms and reporting formats required by the Department at the
start date of this Agreement and provide the Department with timely review
and commentary on any new report forms and reporting formats proposed for
issuance thereafter.
E.Record Maintenance/Retention
Maintain adequate program and fiscal records and files, including source
documentation, to support program activities and all expenditures made under
the terms of this Agreement, as required. The Grantee must assure that all
terms of the Agreement will be appropriately adhered to and that records and
detailed documentation for the grant project or grant program identified in this
Agreement will be maintained for a period of not less than seven (7) years
from the date of termination, the date of submission of the final expenditure
report or until litigation and audit findings have been resolved. This section
applies to the Grantee, any parent, affiliate, or subsidiary organization of the
Grantee and any subcontractor that performs activities in connection with this
Agreement.
F.Authorized Access
1.Permit within 10 calendar days of providing notification and at
reasonable times, access by authorized representatives of the
Department, Federal Grantor Agency, Inspector Generals, Comptroller
General of the United States and State Auditor General, or any of their
duly authorized representatives, to records, papers, files, documentation
and personnel related to this Agreement, to the extent authorized by
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applicable state or federal law, rule or regulation.
2.Acknowledge the rights of access in this section are not limited to the
required retention period. The rights of access will last as long as the
records are retained.
3.Cooperate and provide reasonable assistance to authorized
representatives of the Department and others when those individuals
have access to the Grantee’s grant records.
G.Audits
1.Single Audit
The Grantee must submit to the Department a Single Audit consistent
with the regulations set forth in Title 2 Code of Federal Regulations
(CFR) Part 200, Subpart F. The Single Audit reporting package must
include all components described in Title 2 Code of Federal
Regulations, Section 200.512 (c) including a Corrective Action Plan, and
management letter (if one is issued) with a response to the Department.
The Grantee must assure that the Schedule of Expenditures of Federal
Awards includes expenditures for all federally-funded grants.
2.Other Audits
The Department or federal agencies may also conduct or arrange for
agreed upon procedures or additional audits to meet their needs.
3.Due Date and Where to Send
The required audit and any other required submissions (i.e., corrective
action plan, and management letter with a corrective action plan),
and/or Audit Exemption Notice must be submitted to the Department
within the earlier of 30 calendar days after receipt of the auditor’s
report(s) or nine months after the end of the Grantee’s fiscal year by e-
mail to MDHHS-AuditReports@michigan.gov. Single Audit reports
must be submitted simultaneously to the Department and Federal
Audit Clearinghouse, in accordance with 2 CFR 200.512(a). The
required submissions must be assembled in PDF files and compatible
with Adobe Acrobat (read only). The subject line must state the
agency name and fiscal year end. The Department reserves the right
to request a hard copy of the audit materials if for any reason the
electronic submission process is not successful.
4.Penalty
a.Delinquent Single Audit or Financial Related Audit
If the Grantee does not submit the required Single Audit
reporting package, management letter (if one is issued) with a
response, and Corrective Action Plan within nine months after
the end of the Grantee’s fiscal year and an extension has not
been approved by the cognizant or oversight agency for audit,
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the Department may withhold from the current funding an
amount equal to five percent of the audit year’s grant funding
(not to exceed $200,000) until the required filing is received by
the Department. The Department may retain the amount
withheld if the Grantee is more than 120 days delinquent in
meeting the filing requirements and an extension has not been
approved by the cognizant or oversight agency for audit. The
Department may terminate the current grant if the Grantee is
more than 180 days delinquent in meeting the filing
requirements and an extension has not been approved by the
cognizant or oversight agency for audit.
b.Delinquent Audit Exemption Notice
Failure to submit the Audit Exemption Notice, when required,
may result in withholding payment from Department to Grantee
an amount equal to one percent of the audit year’s grant
funding until the Audit Exemption Notice is received.
H.Subrecipient/Contractor Monitoring
1.When passing federal funds through to a subrecipient (if the Agreement
does not prohibit the passing of federal funds through to a subrecipient),
the Grantee must:
a.Ensure that every subaward is clearly identified to the
subrecipient as a subaward and includes the information
required by 2 CFR 200.332.
b.Ensure the subrecipient complies with all the requirements of
this Agreement.
c.Evaluate each subrecipient’s risk for noncompliance as required
by 2 CFR 200.332(b).
d.Monitor the activities of the subrecipient as necessary to ensure
that the subaward is used for authorized purposes, in
compliance with federal statutes, regulations and the terms and
conditions of the subawards; that subaward performance goals
are achieved; and that all monitoring requirements of 2 CFR
200.332(d) are met including reviewing financial and
programmatic reports, following up on corrective actions and
issuing management decisions for audit findings.
e.Verify that every subrecipient is audited as required by 2 CFR
200 Subpart F.
2.Develop a subrecipient monitoring plan that addresses the above
requirements and provides reasonable assurance that the subrecipient
administers federal awards in compliance with laws, regulations and the
provisions of this Agreement, and that performance goals are achieved.
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The subrecipient monitoring plan should include a risk-based
assessment to determine the level of oversight and monitoring activities,
such as reviewing financial and performance reports, performing site
visits and maintaining regular contact with subrecipients.
3.Establish requirements to ensure compliance for for-profit subrecipients
as required by 2 CFR 200.501(h), as applicable.
4.Ensure that transactions with subrecipients/contractors comply with
laws, regulations and provisions of contracts or grant agreements.
I.Notification of Modifications
Provide notification to the Department within 14 days or sooner if
circumstances warrant, in writing, of any action by its governing board or any
other funding source that would require or result in significant modification in
the provision of activities, funding or compliance with operational procedures.
J.Software Compliance
Ensure software compliance and compatibility with the Department’s data
systems for activities provided under this Agreement, including but not limited
to stored data, databases and interfaces for the production of work products
and reports. All required data under this Agreement must be provided in an
accurate and timely manner without interruption, failure or errors due to the
inaccuracy of the Grantee’s business operations for processing data. All
information systems, electronic or hard copy, that contain state or federal data
must be protected from unauthorized access. State or federal data includes
data and information provided to Grantee or Grantee’s Subcontractor by or on
behalf of the State or federal government, and all data and information derived
therefrom, is the exclusive property of the State or federal government.
K.Human Subjects
Comply with Federal Policy for the Protection of Human Subjects, 45 CFR 46.
The Grantee agrees that prior to the initiation of the research, the Grantee will
submit Institutional Review Board (IRB) application material for all research
involving human subjects, which is conducted in programs sponsored by the
Department or in programs which receive funding from or through the state of
Michigan, to the Department’s IRB for review and approval, or the IRB
application and approval materials for acceptance of the review of another
IRB. All such research must be approved by a federally assured IRB, but the
Department’s IRB can only accept the review and approval of another
institution’s IRB under a formally approved interdepartmental agreement. The
manner of the review will be agreed upon between the Department’s IRB
Chairperson and the Grantee’s authorized official.
L.Mandatory Disclosures
1.Disclose to the Department in writing within 14 days of receiving notice
of any litigation, investigation, arbitration or other proceeding
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(collectively, “Proceeding”) involving Grantee, a subcontractor or an
officer or director of Grantee or subcontractor that arises during the term
of this Agreement including:
a.All violations of federal and state criminal law involving fraud,
bribery, or gratuity violations potentially affecting the
Agreement.
b.A criminal Proceeding;
c.A parole or probation Proceeding;
d.A Proceeding under the Sarbanes-Oxley Act;
e.A civil Proceeding involving:
A claim that might reasonably be expected to
adversely affect Grantee’s viability or financial stability;
or
1.
A governmental or public entity’s claim or written
allegation of fraud; or
2.
Any complaint filed in a legal or administrative
proceeding alleging the Grantee or its subcontractors
discriminated against its employees, subcontractors,
vendors, or suppliers during the term of this
Agreement; or
3.
f.A Proceeding involving any license that Grantee is required to
possess in order to perform under this Agreement.
g.Any criminal activity that occurs by an employee, agent, or
subcontractor of Grantee while conducting activities pursuant to
this Agreement.
2.Notify the Department, at least 90 calendar days before the effective
date, of a change in Grantee’s ownership or executive management.
M.Minimum Program Requirements
Comply with Minimum Program Requirements established in accordance with
Section 2472.3 of 1978 PA 368 as amended, MCL 333.2472 (3), MSA 14.15
(2472.3), for each applicable program element funded under this Agreement.
N.Annual Budget and Plan Submission
Submit an Annual Budget and Plan request to the Department, in accordance
with instructions established by the Department, to serve as the basis for
completion of specific details for Attachments I, III, and IV of this Agreement
via Grantee/Department negotiated amendment(s). Failure to submit a
complete Annual Budget and Plan by the due date through EGrAMS will result
in the deferral of Department payments until these documents are submitted.
O.Maintenance of Effort
Comply with maintenance of effort requirements for Essential Local Public
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Health Services (ELPHS), as defined in the current Department appropriation
act, and Family Planning in accordance with federal requirements, except as
noted in Section 3.C.3 of Part I.
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P.Accreditation
1.Comply with the local public health accreditation standards and follow
the accreditation process and schedule established by the Department
to achieve full accreditation status.
a.Failure to meet all accreditation requirements or implement
corrective plans of action within the prescribed time period will
result in the status of “Not Accredited.” Grantees designated as
“Not Accredited” may have their Department allocations
reduced for costs incurred in the assurance of service delivery.
b.Submit a written request for inquiry to the Department should
the Grantee disagree with on-site review findings or their
accreditation status. The request must identify the
disagreement and resolution sought. The inquiry participants
will be comprised of Grantee staff, Department staff, the
Accreditation Commission Chair, and the Accreditation
Coordinator as needed. Participants will clarify facts, verify
information and seek resolution.
2.Consent Agreements/Administrative Compliance
Orders/Administrative Hearings for "Not Accredited" Grantees:
a.If designated as “Not Accredited”, the Grantee will receive a
Consent Agreement Package from the Department. Grantees
and their local governing entities will be given 75 days to review
the package, meet with the Department, and sign and return the
Consent Agreement.
b.Fulfillment of the terms and conditions of the Consent
Agreement will not affect accreditation status, but impacts the
Grantees’ ability to fulfill its contractual obligations under the
Local Health Department Grant Agreement. Grantees
designated as “Not Accredited”, will retain this designation until
the subsequent accreditation cycle.
c.Failure to fulfill the terms and conditions of the Consent
Agreement within the prescribed time period will result in the
issuance of an Administrative Compliance Order by the
Department.
d.Within 60 working days after receipt of an Administrative
Compliance Order and proposed compliance period, a local
governing entity may petition the Department for an
administrative hearing. If the local governing entity does not
petition the Department for a hearing within 60 days after
receipt of an Administrative Compliance Order, the order and
proposed compliance date will be final. After a hearing, the
Department may reaffirm, modify, or revoke the order or modify
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the time permitted for compliance.
e.If the local governing entity fails to correct a deficiency for which
a final order has been issued within the period permitted for
compliance, the Department may petition the appropriate circuit
court for a writ of mandamus to compel correction.
Q.Medicaid Outreach Activities Reimbursement
Report allowable costs and request reimbursement for the Medicaid Outreach
activities it provides in accordance with 2 CFR, Part 200 and the requirements
in Medicaid Bulletin number: MSA 05-29.
Submit a Cost Allocation Plan Certification to the Department to bill for the
Medicaid Outreach Activities. The Cost Allocation Plan Certification is valid
until a change is made to the cost allocation plan or the Department
determines it is invalid.
Submit quarterly FSRs for the Medicaid Outreach activities and an annual FSR
for the Children with Special Health Care Services Medicaid Outreach
activities in accordance with the instructions contained in Attachment I.
In accordance with the Medicaid Bulletin, MSA 05-29, agree to target Medicaid
outreach effort toward Department established priorities. For fiscal year 2024,
the Department priorities are: lead testing, outreach and enrollment for the
Family Planning waiver, and outreach for pregnant women, mothers and
infants for the Maternal and Infant Health Program. The Grantee will submit a
report using the MDHHS Local Health Department Medicaid Outreach form
describing their outreach activities targeting the priorities 30 days after the end
of a fiscal year quarter and at the same time as the final FSR is due to the
Department. The Local Health Department Medicaid Outreach reports are to
be sent through EGrAMS as an attachment report to the Financial Status
Report.
R.Conflict of Interest and Code of Conduct Standards
1.Be subject to the provisions of 1968 PA 317, as amended, 1973 PA
196, as amended, and 2 CFR 200.318 (c)(1) and (2).
2.Uphold high ethical standards and be prohibited from the following:
a.Holding or acquiring an interest that would conflict with this
Agreement;
b.Doing anything that creates an appearance of impropriety with
respect to the award or performance of this Agreement;
c.Attempting to influence or appearing to influence any state
employee by the direct or indirect offer of anything of value; or
d.Paying or agreeing to pay any person, other than employees
and consultants working for Grantee, any consideration
contingent upon the award of this Agreement.
3.Immediately notify the Department of any violation or potential violation
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of these standards. This section applies to Grantee, any parent, affiliate
or subsidiary organization of Grantee, and any subcontractor that
performs activities in connection with this Agreement.
S.Travel Costs
1.Be reimbursed for travel costs (including mileage, meals, and lodging)
budgeted and incurred related to services provided under this
Agreement.
a.If the Grantee has a documented policy related to travel
reimbursement for employees and if the Grantee follows that
documented policy, the Department will reimburse the Grantee
for travel costs at the Grantee’s documented reimbursement
rate for employees. Otherwise, the State of Michigan travel
reimbursement rate applies.
b.State of Michigan travel rates may be found at the following
website: https://www.michigan.gov/dtmb/0,5552,7-358-
82548_13132---,00.html.
c.International travel must be preapproved by the Department
and itemized in the budget.
T.Insurance Requirements
1.Maintain at least a minimum of the insurances or governmental self-
insurances listed below and be responsible for all deductibles. All
required insurance or self-insurance must:
a.Protect the state of Michigan from claims that may arise out of,
are alleged to arise out of, or result from Grantee’s or a
subcontractor’s performance;
b.Be primary and non-contributing to any comparable liability
insurance (including self-insurance) carried by the state; and
c.Be provided by a company with an A.M. Best rating of “A-” or
better and a financial size of VII or better.
2.Insurance Types
a.Commercial General Liability Insurance or Governmental Self-
Insurance: Except for Governmental Self-Insurance, policies
must be endorsed to add “the state of Michigan, its
departments, divisions, agencies, offices, commissions,
officers, employees, and agents” as additional insureds using
endorsement CG 20 10 11 85, or both CG 2010 12 19 and CG
20 37 12 19.
If the Grantee will interact with children, schools, or the
cognitively impaired, the Grantee must maintain appropriate
insurance coverage related to sexual abuse and molestation
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liability.
b.Workers’ Compensation Insurance or Governmental Self-
Insurance: Coverage according to applicable laws governing
work activities. Policies must include waiver of subrogation,
except where waiver is prohibited by law.
c.Employers Liability Insurance or Governmental Self-Insurance.
d.Privacy and Security Liability (Cyber Liability) Insurance: cover
information security and privacy liability, privacy notification
costs, regulatory defense and penalties, and website media
content liability.
3.Require that subcontractors maintain the required insurances contained
in this Section.
4.This Section is not intended to and is not to be construed in any manner
as waiving, restricting or limiting the liability of the Grantee from any
obligations under this Agreement.
5.Each Party must promptly notify the other Party of any knowledge
regarding an occurrence which the notifying Party reasonably believes
may result in a claim against either Party. The Parties must cooperate
with each other regarding such claim.
U.Fiscal Questionnaire
1.Complete and upload the yearly fiscal questionnaire to the EGrAMS
agency profile within three months of the start of the Agreement.
2.The fiscal questionnaire template can be found in EGrAMS documents.
V.Criminal Background Check
1.Conduct or cause to be conducted a search that reveals information
similar or substantially similar to information found on an Internet
Criminal History Access Tool (ICHAT) check and a national and state
sex offender registry check for each new employee, employee,
subcontractor, subcontractor employee, or volunteer who under this
Agreement works directly with clients or has access to client
information.
a.ICHAT: http://apps.michigan.gov/ichat
b.Michigan Public Sex Offender Registry:
http://www.mipsor.state.mi.us
c.National Sex Offender Registry: http://www.nsopw.gov
2.Conduct or cause to be conducted a Central Registry (CR) check for
each employee, subcontractor, subcontractor employee, or volunteer
who, under this Agreement works directly with children.
a.Central Registry: https://www.michigan.gov/mdhhs/0,5885,7-
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339-73971_7119_50648_48330-180331--,00.html
3.Require each new employee, employee, subcontractor, subcontractor
employee or volunteer who, under this Agreement, works directly with
clients or who has access to client information to notify the Grantee in
writing of criminal convictions (felony or misdemeanor), pending felony
charges, or placement on the Central Registry as a perpetrator, at hire
or within 10 days of the event after hiring.
4.Determine whether to prohibit any employee, subcontractor,
subcontractor employee, or volunteer from performing work directly with
clients or accessing client information related to clients under this
Agreement, based on the results of a positive ICHAT response or
reported criminal felony conviction or perpetrator identification.
5.Determine whether to prohibit any employee, subcontractor,
subcontractor employee or volunteer from performing work directly with
children under this Agreement, based on the results of a positive CR
response or reported perpetrator identification.
6.Require any employee, subcontractor, subcontractor employee or
volunteer who may have access to any databases of information
maintained by the federal government that contain confidential or
personal information, including but not limited to federal tax information,
to have a fingerprint background check performed.
II.Responsibilities - Department
The Department in accordance with the general purposes and objectives of this
Agreement will:
A.Reimbursement
Provide reimbursement in accordance with the terms and conditions of this
Agreement based upon appropriate reports, records, and documentation
maintained by the Grantee.
B.Report Forms
Provide any report forms and reporting formats required by the Department at
the start date of this Agreement and provide to the Grantee any new report
forms and reporting formats proposed for issuance thereafter at least 90 days
prior to their required usage in order to afford the Grantee an opportunity to
review.
C.Notification of Modifications
Notify the Grantee in writing of modifications to federal or state laws, rules and
regulations affecting this Agreement.
D.Identification of Laws
Identify for the Grantee relevant laws, rules, regulations, policies, procedures,
guidelines and state and federal manuals, and provide the Grantee with copies
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of these documents to the extent they are not otherwise available to the
Grantee.
E.Modification of Funding
Notify the Grantee in writing within 30 calendar days of becoming aware of the
need for any modifications in Agreement funding commitments made
necessary by action of the federal government, the governor, the legislature or
the Department of Technology Management and Budget on behalf of the
governor or the legislature. Implementation of the modifications will be
determined jointly by the Grantee and the Department.
F.Monitor Compliance
Monitor compliance with all applicable provisions contained in federal grant
awards and their attendant rules, regulations and requirements pertaining to
program elements covered by this Agreement.
G.Technical Assistance
Make technical assistance available to the Grantee for the implementation of
this Agreement.
H.Accreditation
Adhere to the accreditation requirements including the process for “Not
Accredited” Grantees. The process includes developing and monitoring
consent agreements, issuing and monitoring administrative compliance orders,
participating in administrative hearings and petitioning appropriate circuit
courts.
I.Medicaid Outreach Activities Reimbursement
Agrees to reimburse the Grantee for all allowable Medicaid Outreach activities
that meet the standards of the Medicaid Bulletin: MSA 05-29 including the cost
allocation plan certification and that are billed in accordance with the
requirements in Attachment I.
In accordance with the Medicaid Bulletin, MSA 05-29, the Department will
identify each fiscal year the Medicaid Outreach priorities and establish a
reporting requirement for the Grantee.
III.Assurances
The following assurances are hereby given to the Department:
A.Compliance with Applicable Laws
The Grantee will comply with applicable federal and state laws, guidelines,
rules and regulations in carrying out the terms of this Agreement. The Grantee
will also comply with all applicable general administrative requirements, such
as 2 CFR 200, covering cost principles, grant/agreement principles and audits,
in carrying out the terms of this Agreement. The Grantee will comply with all
applicable requirements in the original grant awarded to the Department if the
Grantee is a subgrantee. The Department may determine that the Grantee has
not complied with applicable federal or state laws, guidelines, rules and
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regulations in carrying out the terms of this Agreement and may then terminate
this Agreement under Part 2, Section V.
B.Anti-Lobbying Act
The Grantee will comply with the Anti-Lobbying Act (31 U.S.C. 1352) as
revised by the Lobbying Disclosure Act of 1995 (2 U.S.C. 1601 et seq.),
Federal Acquisition Regulations 52.203.11 and 52.203.12, and Section 503 of
the Departments of Labor, Health & Human Services, and Education, and
Related Agencies section of the current fiscal year Omnibus Consolidated
Appropriations Act. Further, the Grantee must require that the language of this
assurance be included in the award documents of all subawards at all tiers
(including subcontracts, subgrants, and contracts under grants, loans and
cooperative agreements) and that all subrecipients must certify and disclose
accordingly.
C.Non-Discrimination
1.The Grantee must comply with the Department’s non-discrimination
statement: The Michigan Department of Health and Human Services will
not discriminate against any individual or group because of race, sex,
religion, age, national origin, color, height, weight, marital status, gender
identification or expression, sexual orientation, partisan considerations,
or a disability or genetic information that is unrelated to the person’s
ability to perform the duties of a particular job or position. The Grantee
further agrees that every subcontract entered into for the performance
of any contract or purchase order resulting therefrom, will contain a
provision requiring non-discrimination in employment, activity delivery
and access, as herein specified, binding upon each subcontractor. This
covenant is required pursuant to the Elliot-Larsen Civil Rights Act (1976
PA 453, as amended; MCL 37.2101 et seq.) and the Persons with
Disabilities Civil Rights Act (1976 PA 220, as amended; MCL 37.1101 et
seq.), and any breach thereof may be regarded as a material breach of
this Agreement.
2.The Grantee will comply with all federal statutes relating to
nondiscrimination. These include but are not limited to:
a.Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which
prohibits discrimination based on race, color or national origin;
b.Title IX of the Education Amendments of 1972, as amended (20
U.S.C. 1681-1683, 1685-1686), which prohibits discrimination
based on sex;
c.Section 504 of the Rehabilitation Act of 1973, as amended (29
U.S.C. 794), which prohibits discrimination based on
disabilities;
d.The Age Discrimination Act of 1975, as amended (42 U.S.C.
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6101-6107), which prohibits discrimination based on age;
e.The Drug Abuse Office and Treatment Act of 1972 (P.L. 92-
255), as amended, relating to nondiscrimination based on drug
abuse;
f.The Comprehensive Alcohol Abuse and Alcoholism Prevention,
Treatment, and Rehabilitation Act of 1970 (P.L. 91-616) as
amended, relating to nondiscrimination based on alcohol abuse
or alcoholism;
g.Sections 523 and 527 of the Public Health Service Act of 1944
(42 U.S.C. 290dd-2), as amended, relating to confidentiality of
alcohol and drug abuse patient records;
h.Any other nondiscrimination provisions in the specific statute(s)
under which application for federal assistance is being made;
and,
i.The requirements of any other nondiscrimination statute(s)
which may apply to the application.
3.Additionally, assurance is given to the Department that proactive efforts
will be made to identify and encourage the participation of minority-
owned and women-owned businesses, and businesses owned by
persons with disabilities in contract solicitations. The Grantee must
include language in all contracts awarded under this Agreement which
(1) prohibits discrimination against minority-owned and women-owned
businesses and businesses owned by persons with disabilities in
subcontracting; and (2) makes discrimination a material breach of
contract.
D.Debarment and Suspension
The Grantee will comply with federal regulation 2 CFR 180 and certifies to the
best of its knowledge and belief that it, its employees and its subcontractors:
1.Are not presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from covered transactions by
any federal department or contractor;
2.Have not within a five-year period preceding this Agreement been
convicted of or had a civil judgment rendered against them for
commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (federal, state, or local) or
private transaction or contract under a public transaction; violation of
federal or state antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false
statements, tax evasion, receiving stolen property, making false claims,
or obstruction of justice;
3.Are not presently indicted or otherwise criminally or civilly charged by a
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government entity (federal, state or local) with commission of any of the
offenses enumerated in section 2;
4.Have not within a five-year period preceding this Agreement had one or
more public transactions (federal, state or local) terminated for cause or
default; and
5.Have not committed an act of so serious or compelling a nature that it
affects the Grantee’s present responsibilities.
E.Pro-Children Act
1.The Grantee will comply with the Pro-Children Act of 1994 (P.L. 103-
227; 20 U.S.C. 6081, et seq.), which requires that smoking not be
permitted in any portion of any indoor facility owned or leased or
contracted by and used routinely or regularly for the provision of health,
day care, early childhood development activities, education or library
activities to children under the age of 18, if the activities are funded by
federal programs either directly or through state or local governments,
by federal grant, contract, loan or loan guarantee. The law also applies
to children’s activities that are provided in indoor facilities that are
constructed, operated, or maintained with such federal funds. The law
does not apply to children’s activities provided in private residences;
portions of facilities used for inpatient drug or alcohol treatment; activity
providers whose sole source of applicable federal funds is Medicare or
Medicaid; or facilities where Women, Infants, and Children (WIC)
coupons are redeemed. Failure to comply with the provisions of the law
may result in the imposition of a civil monetary penalty of up to $1,000
for each violation and/or the imposition of an administrative compliance
order on the responsible entity. The Grantee also assures that this
language will be included in any subawards which contain provisions for
children’s activities.
2.The Grantee also assures, in addition to compliance with P.L. 103-227,
any activity funded in whole or in part through this Agreement will be
delivered in a smoke-free facility or environment. Smoking must not be
permitted anywhere in the facility, or those parts of the facility under the
control of the Grantee. If activities are delivered in facilities or areas that
are not under the control of the Grantee (e.g., a mall, restaurant or
private work site), the activities must be smoke-free.
F.Hatch Act and Intergovernmental Personnel Act
The Grantee will comply with the Hatch Act (5 U.S.C. 1501-1508, 5 U.S.C.
7321-7326), and the Intergovernmental Personnel Act of 1970 (P.L. 91-648)
as amended by Title VI of the Civil Service Reform Act of 1978 (P.L. 95-454).
Federal funds cannot be used for partisan political purposes of any kind by any
person or organization involved in the administration of federally assisted
programs.
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G.Employee Whistleblower Protections
The Grantee will comply with 41 U.S.C. 4712 and must insert this clause in all
subcontracts.
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H.Clean Air Act and Federal Water Pollution Control Act
The Grantee will comply with the Clean Air Act (42 U.S.C. 7401-7671(q)) and
the Federal Water Pollution Control Act (33 U.S.C. 1251-1388), as amended.
This Agreement and anyone working on this Agreement will be subject to the
Clean Air Act and Federal Water Pollution Control Act and must comply with
all applicable standards, orders or regulations issued pursuant to these Acts.
Violations must be reported to the Department.
I.Victims of Trafficking and Violence Protection Act
The Grantee will comply with the Victims of Trafficking and Violence Protection
Act of 2000 (P.L. 106-386), as amended.
This Agreement and anyone working on this Agreement will be subject to P.L.
106-386 and must comply with all applicable standards, orders or regulations
issued pursuant to this Act. Violations must be reported to the Department.
J.Procurement of Recovered Materials
The Grantee will comply with section 6002 of the Solid Waste Disposal Act of
1965 (P.L. 89-272), as amended.
This Agreement and anyone working on this Agreement will be subject to
section 6002 of P.L. 89-272, as amended, and must comply with all applicable
standards, orders or regulations issued pursuant to this act. Violations must be
reported to the Department.
K.Subcontracts
For any subcontracted activity or product, the Grantee will ensure:
1.That a written subcontract is executed by all affected parties prior to the
initiation of any new subcontract activity or delivery of any
subcontracted product. Exceptions to this policy may be granted by the
Department if the Grantee asks the Department in writing within 30 days
of execution of the Agreement.
2.That any executed subcontract to this Agreement must require the
subcontractor to comply with all applicable terms and conditions of this
Agreement. In the event of a conflict between this Agreement and the
provisions of the subcontract, the provisions of this Agreement will
prevail.
A conflict between this Agreement and a subcontract, however, will not
be deemed to exist where the subcontract:
a.Contains additional non-conflicting provisions not set forth in
this Agreement;
b.Restates provisions of this Agreement to afford the Grantee the
same or substantially the same rights and privileges as the
Department; or
c.Requires the subcontractor to perform duties and services in
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less time than that afforded the Grantee in this Agreement.
3.That the subcontract does not affect the Grantee’s accountability to the
Department for the subcontracted activity.
4.That any billing or request for reimbursement for subcontract costs is
supported by a valid subcontract and adequate source documentation
on costs and services.
5.That the Grantee will submit a copy of the executed subcontract if
requested by the Department.
6.That subcontracts in support of programs or elements utilizing funds
provided by the Department, the State of Michigan or the federal
government in excess of $10,000 must contain provisions or conditions
that will:
a.Allow the Grantee or Department to seek administrative,
contractual or legal remedies in instances in which the
subcontractor violates or breaches contract terms, and provide
for such remedial action as may be appropriate.
b.Provide for termination by the Grantee, including the manner by
which termination will be effected and the basis for settlement.
7.That all subcontracts in support of programs or elements utilizing funds
provided by the Department, the State of Michigan or the federal
government of amounts in excess of $100,000 must contain a provision
that requires compliance with all applicable standards, orders or
regulations issued pursuant to the Clean Air Act of 1970 (42 USC
1857(h)), Section 508 of the Clean Water Act (33 U.S.C. 1368),
Executive Order 11738 and Environmental Protection Agency
regulations (40 CFR Part 15).
8.That all subcontracts and subgrants in support of programs or elements
utilizing funds provided by the Department, the State of Michigan or the
federal government in excess of $2,000 for construction or repair,
awarded by the Grantee must include a provision:
a.For compliance with the Copeland "Anti-Kickback" Act (18
U.S.C. 874) as supplemented in Department of Labor
regulations (29 CFR, Part 3).
b.For compliance with the Davis-Bacon Act (40 U.S.C. 276a to a-
7) and as supplemented by Department of Labor regulations
(29 CFR, Part 5) (if required by Federal Program Legislation).
c.For compliance with Section 103 and 107 of the Contract Work
Hours and Safety Standards Act (40 U.S.C. 327-330) as
supplemented by Department of Labor regulations (29 CFR,
Part 5). This provision also applies to all other contracts in
excess of $2,500 that involve the employment of mechanics or
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laborers.
L.Procurement
1.Grantee will ensure that all purchase transactions, whether negotiated
or advertised, are conducted openly and competitively in accordance
with the principles and requirements of 2 CFR 200.
2.Funding from this Agreement must not be used for the purchase of
foreign goods or services.
3.Preference must be given to goods and services manufactured or
provided by Michigan businesses, if they are competitively priced and of
comparable quality.
4.Preference must be given to goods and services that are manufactured
or provided by Michigan businesses owned and operated by veterans, if
they are competitively priced and of comparable quality.
5.Records must be sufficient to document the significant history of all
purchases and must be maintained for a minimum of four years after the
end of the Agreement period.
M.Health Insurance Portability and Accountability Act
To the extent that the Health Insurance Portability and Accountability Act
(HIPAA) is applicable to the Grantee under this Agreement, the Grantee
assures that it is in compliance with requirements of HIPAA including the
following:
1.The Grantee must not share any protected health information provided
by the Department that is covered by HIPAA except as permitted or
required by applicable law, or to a subcontractor as appropriate under
this Agreement.
2.The Grantee will ensure that any subcontractor will have the same
obligations as the Grantee not to share any protected health data and
information from the Department that falls under HIPAA requirements in
the terms and conditions of the subcontract.
3.The Grantee must only use the protected health data and information
for the purposes of this Agreement.
4.The Grantee must have written policies and procedures addressing the
use of protected health data and information that falls under the HIPAA
requirements. The policies and procedures must meet all applicable
federal and state requirements including the HIPAA regulations. These
policies and procedures must include restricting access to the protected
health data and information by the Grantee’s employees.
5.The Grantee must have a policy and procedure to immediately report to
the Department any suspected or confirmed unauthorized use or
disclosure of protected health information that falls under the HIPAA
requirements of which the Grantee becomes aware. The Grantee will
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work with the Department to mitigate the breach and will provide
assurances to the Department of corrective actions to prevent further
unauthorized uses or disclosures. The Department may demand
specific corrective actions and assurances and the Grantee must
provide the same to the Department.
6.Failure to comply with any of these contractual requirements may result
in the termination of this Agreement in accordance with Part 2, Section
V.
7.In accordance with HIPAA requirements, the Grantee is liable for any
claim, loss or damage relating to unauthorized use or disclosure of
protected health data and information, including without limitation the
Department’s costs in responding to a breach, received by the Grantee
from the Department or any other source.
8.The Grantee will enter into a business associate agreement should the
Department determine such an agreement is required under HIPAA.
N.Home Health Services
If the Grantee provides Home Health Services (as defined in Medicare Part B),
the following requirements apply:
1.The Grantee must not use State ELPHS or categorical grant funds
provided under this Agreement to unfairly compete for home health
services available from private providers of the same type of services in
the Grantee’s service area.
2.For purposes of this Agreement, the term “unfair competition” will be
defined as offering of home health services at fees substantially less
than those generally charged by private providers of the same type of
services in the Grantee’s area, except as allowed under Medicare
customary charge regulations involving sliding fee scale discounts for
low-income clients based upon their ability to pay.
3.If the Department finds that the Grantee is not in compliance with its
assurance not to use state ELPHS and categorical grant funds to
unfairly compete, the Department will follow the procedure required for
failure by local health departments to adequately provide required
services set forth in Sections 2497 and 2498 of 1978 PA 368 as
amended (Public Health Code), MCL 333.2497 and 2498, MSA 14.15
(2497) and (2498).
O.Website Incorporation
The Department is not bound by any content on Grantee’s website or other
internet communication platforms or technologies, unless expressly
incorporated directly into this Agreement. The Department is not bound by any
end user license agreement or terms of use unless specifically incorporated in
this Agreement or any other agreement signed by the Department. The
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Grantee must not refer to the Department on the Grantee’s website or other
internet communication platforms or technologies without the prior written
approval of the Department.
P.Survival
The provisions of this Agreement that impose continuing obligations will
survive the expiration or termination of this Agreement.
Q.Non-Disclosure of Confidential Information
1.The Grantee agrees that it will use confidential information solely for the
purpose of this Agreement. The Grantee agrees to hold all confidential
information in strict confidence and not to copy, reproduce, sell, transfer
or otherwise dispose of, give or disclose such confidential information to
third parties other than employees, agents, or subcontractors of a party
who have a need to know in connection with this Agreement or to use
such confidential information for any purpose whatsoever other than the
performance of this Agreement. The Grantee must take all reasonable
precautions to safeguard the confidential information. These
precautions must be at least as great as the precautions the Grantee
takes to protect its own confidential or proprietary information.
2.Meaning of Confidential Information
For the purpose of this Agreement the term “confidential information”
means all information and documentation that:
a.Has been marked “confidential” or with words of similar
meaning, at the time of disclosure by such party;
b.If disclosed orally or not marked “confidential” or with words of
similar meaning, was subsequently summarized in writing by
the disclosing party and marked “confidential” or with words of
similar meaning;
c.Should reasonably be recognized as confidential information of
the disclosing party;
d.Is unpublished or not available to the general public; or
e.Is designated by law as confidential.
3.The term “confidential information” does not include any information or
documentation that was:
a.Subject to disclosure under the Michigan Freedom of
Information Act (FOIA);
b.Already in the possession of the receiving party without an
obligation of confidentiality;
c.Developed independently by the receiving party, as
demonstrated by the receiving party, without violating the
disclosing party’s proprietary rights;
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d.Obtained from a source other than the disclosing party without
an obligation of confidentiality; or
e.Publicly available when received or thereafter became publicly
available (other than through an unauthorized disclosure by,
through or on behalf of, the receiving party).
4.The Grantee must notify the Department within one business day after
discovering any unauthorized use or disclosure of confidential
information. The Grantee will cooperate with the Department in every
way possible to regain possession of the confidential information and
prevent further unauthorized use or disclosure.
R.Cap on Salaries
None of the funds awarded to the Grantee through this Agreement will be used
to pay, either through a grant or other external mechanism, the salary of an
individual at a rate in excess of Executive Level II. The current rates of pay for
the Executive Schedule are located on the United States Office of Personnel
Management web site, http://www.opm.gov, by navigating to Policy — Pay &
Leave — Salaries & Wages. The salary rate limitation does not restrict the
salary that a Grantee may pay an individual under its employment; rather, it
merely limits the portion of that salary that may be paid with funds from this
Agreement.
IV.Financial Requirements
A.Operating Advance
Under the pre-payment reimbursement method, no additional operating
advances will be issued.
B.Payment Method
1.Prepayments
a.The Department will make monthly prepayments equal to
1/12th of the Agreement amount for each non-fee-for-service
program contained in Attachment IV of this Agreement. One
single payment covering all non-fee-for-service programs will
be made within the first week of each month. The Grantee
can view their monthly prepayment within the EGrAMS
system.
b.Prepayments for the months of October thru January will be
based upon the initial Agreement amounts in Attachment IV.
Subsequent monthly prepayments may be adjusted based upon
Agreement amendments or Grantee adjustment requests.
c.If the sum of the prepayments does not equal at least 90% of
the Grantee’s expenditures for a quarter of the contract period,
the Grantee may submit documentation for an adjustment to the
monthly prepayment amount via the following process:
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i.Submit a written request for the adjustment to the
Department’s Accounting Expenditure Operations Division.
ii.The adjustment request must be itemized by program and
must list the amount received from the Department, the
expenditure amount reported per the quarterly Financial
Status Report (FSR), and the difference. The amount
received from the Department and the expenditures must
be for the same reporting quarterly FSR period.
iii.The Department will review the requests and if an
adjustment is approved, it will be included in the next
scheduled monthly prepayment.
iv.Adjustment requests will not be accepted prior to
submission of the FSR for the quarter ending December
31. No adjustments will be made prior to the February
monthly prepayment.
v.The ability of the Department to approve adjustments may
be limited by the quarterly allotments of spending authority
in the Department’s appropriation account mandated by
the Office of the State Budget Director. The quarterly
allotment limits the amount of each account (program) that
the Department may expend during each fiscal quarter.
2.Fixed Fee Reimbursement
a.Quarterly reimbursement for fixed fee projects is based on
Attachment IV and approved quarterly Financial Status Reports.
C.Financial Status Report Submission
1.The Grantee must electronically prepare and submit FSRs to the
Department via the EGrAMS website (http://egrams-mi.com/mdhhs).
A Financial Status Report (FSR) must be submitted on a quarterly basis
no later than 30 days after the close of the calendar quarter for all
programs listed on Attachment IV and fee for services project budgeted.
Failure to meet financial reporting responsibilities as identified in this
Agreement may result in withholding future payments.
2.FSR’s must report total actual program expenditures regardless of the
source of funds. The Department will reimburse the Grantee for
expenditures in accordance with the terms and conditions of this
Agreement. Failure to comply with the reporting due dates will result in
the deferral of the Grantee’s monthly prepayment.
3.The Grantee representative who submits the FSR is certifying to the
best of their knowledge and belief that the report is true, complete and
accurate and the expenditures, disbursements, and cash receipts are
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for the purposes and objectives set forth in the terms and conditions of
this Agreement. The individual submitting the FSR should be aware
that any false, fictitious, or fraudulent information, or the omission of any
material facts, may subject them to criminal, civil or administrative
penalties for fraud, false statements, false claims or otherwise.
4.The instructions for completing the FSR form are available on the
website http://egrams-mi.com/dch. Send FSR questions to
FSRMDHHS@michigan.gov.
D.Reimbursement Method
The Grantee will be reimbursed in accordance with the reimbursement
methods for applicable program elements described as follows:
1.Performance Reimbursement - A reimbursement method by which
Grantees are reimbursed based upon the understanding that a certain
level of performance (measured by outputs) must be met in order to
receive full reimbursement of costs (net of program income and other
earmarked sources) up to the contracted amount of state funds. Any
local funds used to support program elements operated under such
provisions of this Agreement may be transferred by the Grantee within,
among, to or from the affected elements without Department approval,
subject to applicable provisions of Sections 3.B. and 3.C.3 of Part 1. If
Grantee's performance falls short of the expectation by a factor greater
than the allowed minimum performance percentage, the state
maximum allocation will be reduced equivalent to actual performance
in relation to the minimum performance.
2.Actual Cost Reimbursement - A reimbursement method by which
Grantees are reimbursed based upon the understanding that state
dollars will be paid up to total costs in relation to the state's share of
the total costs and up to the total state allocation as agreed to in the
approved budget. This reimbursement approach is not directly
dependent upon whether a specified level of performance is met by the
local health department. Department funding under this
reimbursement method is allocable as a source before any local
funding requirement unless a specific local match condition exists.
3.Fixed Unit Rate Reimbursement - A reimbursement method by which
Grantee is reimbursed a specific amount for each output actually
delivered and reported.
4.Essential Local Public Health Services (ELPHS) - A reimbursement
method by which Grantees are reimbursed a share of reasonable and
allowable costs incurred for required services, as noted in the current
Appropriations Act.
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E.Reimbursement Mechanism
All Grantees must sign up through the on-line vendor registration process to
receive all State of Michigan payments as Electronic Funds Transfers
(EFT)/Direct Deposits. Vendor registration information is available through
the Department of Technology, Management and Budget’s web site:
http://www.michigan.gov/sigmavss
F.Unobligated Funds
Any unobligated balance of funds held by the Grantee at the end of the
Agreement period will be returned to the Department or treated in accordance
with instructions provided by the Department.
G.Final Obligation Reporting Requirements
An Obligation Report, based on annual guidelines, must be submitted by the
due date using the format provided by the Department through EGrAMS. The
Grantee must provide, by program, an estimate of total expenditures for the
entire Agreement period (October 1 through September 30). This report must
represent the Grantee’s best estimate of total program expenditures for the
Agreement period. The information on the report will be used to record the
Department’s year-end accounts payables and receivables by program for this
Agreement. The report assists the Department in reserving sufficient funding
to reimburse the final expenditures that will be reported on the Final FSR
without materially overstating or understating the year-end obligations for this
Agreement. The Department compares the total estimated expenditures from
this report to the total amount reimbursed to the Grantee in the monthly
prepayments and quarterly fee-for-service payments to establish accounts
payable and accounts receivable entries at fiscal year-end. The Department
recognizes that based upon payment adjustments and timing of Agreement
amendments, the Grantee may owe the Department funding for overpayment
of a program and may be due funds from the Department for underpayment of
a program at fiscal year-end.
Within 60 days after the Agreement fiscal year-end, the Grantee must liquidate
any unpaid year-end commitments and obligations. Any obligation remaining
unliquidated after 60 days from the end of the Agreement period will revert to
the Department for disposition in accordance with applicable state and/or
federal requirements, except as specifically authorized in writing by the
Department.
H.Final Financial Status Reporting Requirements
Final FSRs are due on the following dates following the Agreement period
end date:
Project Final FSR Due Date
Public Health Emergency Preparedness 11/15/2024
All Remaining Projects 11/30/2024
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Upon receipt of the final FSR electronically through EGrAMS, the Department
will determine by program, if funds are owed to the Grantee or if the Grantee
owes funds to the Department. If funds are owed to the Grantee, payment will
be processed. However, if the Grantee underestimated their year-end
obligations in the Obligation Report as compared to the final FSR and the total
reimbursement requested does not exceed the Agreement amount that is due
to the Grantee, the Department will make every effort to process full
reimbursement to the Grantee per the final FSR. Final payment may be
delayed pending final disposition of the Department’s year-end obligations.
If funds are owed to the Department, it will generally not be necessary for
Grantee to send in a payment. Instead, the Department will make the
necessary entries to offset other payments and as a result the Grantee will
receive a net monthly prepayment. When this does occur, clarifying
documentation will be provided to the Grantee by the Department’s Bureau of
Finance and Accounting.
I.Penalties for Reporting Noncompliance
For failure to submit the final total Grantee FSR report by November 30,
through EGrAMS after the Agreement period end date, the Grantee may be
penalized with a one-time reduction in their current ELPHS allocation for
noncompliance with the fiscal year-end reporting deadlines. Any penalty funds
will be reallocated to other Local Health Department Grantees. Reductions will
be one-time only and will not carryforward to the next fiscal year as an ongoing
reduction to a Grantee’s ELPHS allocation. Penalties will be assessed based
upon the submitted date in EGrAMS:
ELPHS Penalties for Noncompliance with Reporting Requirements:
1.1% - 1 day to 30 days late;
2.2% - 31 days to 60 days late;
3.3% - over 60 days late with a maximum of 3% reduction in the
Grantee’s ELPHS allocation.
J.Indirect Costs and Cost Allocations/Distribution Plans
The Grantee is allowed to use approved federal indirect rate, 10% de minimis
indirect rate or cost allocation/distribution plans in their budget calculations.
1.Costs must be consistently charged as indirect, direct or cost allocated,
but may not be double charged or inconsistently charged.
2.If the Grantee does not have an existing approved federal indirect rate,
they may use a 10% de minimis rate in accordance with Title 2 Code of
Federal Regulations (CFR) Part 200 to recover their indirect costs.
3.Grantees using the cost allocation/distribution method must develop
certified plan in accordance with the requirements described in Title 2
CFR, Part 200 which includes detailed budget narratives and is retained
by the Grantee and subject to Department review.
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4.There must be a documented, well-defined rationale and audit trail for
any cost distribution or allocation based upon Title 2 CFR, Part 200
Cost Principles and subject to Department review.
V.Agreement Termination
This Agreement may be terminated without further liability or penalty to the
Department for any of the following reasons:
A.By either party by giving 30 days written notice to the other party stating the
reasons for termination and the effective date.
B.By either party with 30 days written notice upon the failure of either party to
carry out the terms and conditions of this Agreement, provided the alleged
defaulting party is given notice of the alleged breach and fails to cure the
default within the 30-day period.
C.Immediately if the Grantee or an official of the Grantee or an owner is
convicted of any activity referenced in Part 2 Section III. D. of this Agreement
during the term of this Agreement or any extension thereof.
Further, this Agreement may be terminated or modified immediately upon a finding by
the Department in accordance with MCL 333.2235 that the Grantee local health
department for the delivery of public health services under this Agreement is unable or
unwilling to provide any or all of the services as provided in this Agreement, and the
Department may redirect funds as necessary to ensure that the public health services
are provided within the Grantee's jurisdiction.
VI.Stop Work Order
The Department may suspend any or all activities under this Agreement at any time.
The Department will provide the Grantee with a written stop work order detailing the
suspension. Grantee must comply with the stop work order upon receipt. The
Department will not pay for activities, Grantee’s incurred expenses or financial losses,
or any additional compensation during a stop work period.
VII.Final Reporting upon Termination
Should this Agreement be terminated by either party, within 30 days after the
termination, the Grantee must provide the Department with all financial, performance
and other reports required as a condition of this Agreement. The Department will
make payments to the Grantee for allowable reimbursable costs not covered by
previous payments or other state or federal programs. The Grantee must immediately
refund to the Department any funds not authorized for use and any payments or funds
advanced to the Grantee in excess of allowable reimbursable expenditures.
VIII.Severability
If any part of this Agreement is held invalid or unenforceable by any court of
competent jurisdiction, that part will be deemed deleted from this Agreement and the
severed part will be replaced by agreed upon language that achieves the same or
similar objectives. The remaining parts of the Agreement will continue in full force and
effect.
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IX.Amendments
A.Except as otherwise provided, any changes to this Agreement will be valid
only if made in writing and accepted by all parties to this Agreement.
In the event that circumstances occur that are not reasonably foreseeable, or
are beyond the Grantee's or Department's control, which reduce or otherwise
interfere with the Grantee's or Department's ability to provide or maintain
specified services or operational procedures, immediate written notification
must be provided to the other party. Any change proposed by the Grantee
which would affect the state funding of any project, in whole or in part as
provided in Part 1, Section 3.C. of the Agreement, must be submitted in writing
to the Department for approval immediately upon determining the need for
such change. The proposed change may be implemented upon receipt of
written notification from the Department.
B.Except as otherwise provided, amendments to this Agreement will be made
within thirty days after receipt and approval of a change proposed by the
Grantee.
Amendments of a routine nature including applicable changes in budget
categories, modified indirect rates, and similar conditions which do not modify
the Agreement scope, amount of funding to be provided by the Department or,
the total amount of the budget may be submitted by the Grantee, in writing, at
any time prior to June 7. The Department will provide a written response within
30 calendar days.
All amendments must be submitted to the Department within three weeks of
receipt through EGrAMS to assure the amendment can be executed prior to
the end of the Agreement period.
X.Liability
The Grantee assumes all liability to third parties, loss, or damage because of claims,
demands, costs, or judgments arising out of activities, such as but not limited to direct
activity delivery, to be carried out by the Grantee in the performance of this
Agreement, under the following conditions:
A.The liability, loss, or damage is caused by, or arises out of, the actions of or
failure to act on the part of the Grantee, any of its subcontractors, anyone
directly or indirectly employed by the Grantee, or anyone performing activities
at the direction of the Grantee under this agreement.
B.Nothing herein will be construed as a waiver of any governmental immunity
that has been provided to the Grantee or its employees by statute or court
decisions.
The Department is not liable for consequential, incidental, indirect or special
damages, regardless of the nature of the action.
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C.In the event of an incident the Grantee must:
1.Cooperate with the Department in investigating the occurrence, making
available all relevant records, logs, files, data reporting, and other
materials required to comply with applicable law or as otherwise
required by the Department;
2.In the case of unauthorized disclosure or breach of confidential
information, at the Department’s sole election, with approval and
assistance from the Department, notify the affected individuals with
comprised Personally Identifiable Information (PII) or Protected Health
Information (PHI) as soon as practicable but no later than is required to
comply with applicable law and provide third-party credit and identity
monitoring services to each of the affected individuals for the period
required to comply with applicable law, or, in the absence of any legally
required monitoring services, for no less than 24 months following the
date of notification to such individuals;
3.Perform or take any other actions required to comply with applicable law
as a result of the occurrence including pay for: any costs associated
with the occurrence, any costs incurred by the Department in
investigating and resolving the occurrence, reasonable attorney’s fees
associated with such investigation and resolution.
XI.Waiver
Failure to enforce any provision of this Agreement will not constitute a waiver.
Any clause or condition of this Agreement found to be an impediment to the intended
and effective operation of this Agreement may be waived in writing by the Department
or the Grantee, upon presentation of written justification by the requesting party. Such
waiver may be temporary or for the life of the Agreement and may affect any or all
program elements covered by this Agreement.
XII.State of Michigan Agreement
This Agreement is governed, construed, and enforced in accordance with Michigan
law, excluding choice-of-law principles, and all claims relating to or arising out of this
Agreement are governed by Michigan law, excluding choice-of-law principles. Any
dispute arising from this Agreement must be resolved in the Michigan Court of Claims.
Complaints against the State must be initiated in Ingham County, Michigan. Grantee
waives any objections, such as lack of personal jurisdiction or forum non conveniens.
Grantee must appoint an agent in Michigan to receive service of process.
XIII.Funding
A.State funding for this Agreement will be provided from the applicable and
available Department appropriations for the current fiscal year. The
Department provided funds will be as stated in the approved Annual Budget -
Attachment I Instructions for the Annual Budget, Attachment III, Program
Specific Assurances and Requirements, and as outlined in Attachment IV,
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Funding/Reimbursement Matrix.
B.The funding provided through the Department for this Agreement will not
exceed the amount shown for each federal and state categorical program
element except as adjusted by amendment. The Grantee must advise the
Department in writing by May 1, if the amount of Department funding may not
be used in its entirety or appears to be insufficient for any program element.
ELPHS transfer requests between MDHHS, MDARD and MDEQ must also be
requested in writing by May 1. All ELPHS required services must be
maintained throughout the entire period of the Agreement.
C.The Department may periodically redistribute funds between agencies during
the Agreement period in order to ensure that funds are expended to meet the
varying needs for services.
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AA Attachments
A1 Attachment I - Instructions for the Annual Budget
Attachment I - Instructions for the Annual Budget
A2 Attachment III - Program Specific Assurances and Requirements
Attachment III - Program Specific Assurances and Requirements
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Contract # Date: 08/15/2024
MICHIGAN DEPARTMENT OF HEALTH AND HUMAN SERVICES
ATTACHMENT IV - Emerging Threats- Local Health Department- 2025
CONTRACT MANAGEMENT SECTION
Oakland County Department of Health and Human Services/ Health Division
Program Element/Funding Source
(a)
MDHHS
Source
Fed/St Funding
Amount
Reimbursement
Method
(b)
Performance
Target
Output
Measurement
Total (c)
Perform
Expect
State (d)
Funded
Target
Perform
State Funded Minimum
Performance Percent
Number (e)
Contractor /
Subrecepient
(f)
COVID Immunization Reg. Alloc.F 1,040,992 Actual Cost
Reimbursement
N/A N/A N/A N/A N/A Subrecepient
ELC Regional Lab Reg. Alloc.F 512,000 Actual Cost
Reimbursement
N/A N/A N/A N/A N/A Recepient
ELC Sewer Network Reg. Alloc.F 670,237 Actual Cost
Reimbursement
N/A N/A N/A N/A N/A Subrecepient
PFAS Response - Airport Reg. Alloc.S 60,390 Actual Cost
Reimbursement
N/A N/A N/A N/A N/A Recepient
PFAS Response - Falk Rd Reg. Alloc.S 1,197 Actual Cost
Reimbursement
N/A N/A N/A N/A N/A Recepient
Regional Lab Workforce Reg. Alloc.F 175,000 Actual Cost
Reimbursement
N/A N/A N/A N/A N/A Subrecepient
TOTAL MDHHS FUNDING 2,459,816
*SPECIFIC OUTPUT PERFORMANCE MEASURES WILL BE INCORPORATED VIA AMENDMENT
Attachment IV Notes
Attachment IV Notes
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Contract # Date: 08/15/2024
Attachment V
Oakland County FY Agreement Addendum A
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Contract # Date: 08/15/2024
1 Program Budget Summary
PROGRAM / PROJECT
Emerging Threats- Local Health Department- 2025 / COVID
Immunization
DATE PREPARED
8/15/2024
CONTRACTOR NAME
Oakland County Department of Health and Human Services/
Health Division
BUDGET PERIOD
From : 10/1/2024 To : 6/30/2025
MAILING ADDRESS (Number and Street)
1200 N. Telegraph Rd.
34 East
BUDGET AGREEMENT
Original Amendment
AMENDMENT #
0
CITY
Pontiac
STATE
MI
ZIP CODE
48341-1032
FEDERAL ID NUMBER
38-6004876
Category Total Amount
DIRECT EXPENSES
Program Expenses
1 Salary & Wages 125,170.00 125,170.00
2 Fringe Benefits 85,053.00 85,053.00
3 Cap. Exp. for Equip & Fac.0.00 0.00
4 Contractual 0.00 0.00
5 Supplies and Materials 32,000.00 32,000.00
6 Travel 3,350.00 3,350.00
7 Communication 4,500.00 4,500.00
8 County-City Central Services 0.00 0.00
9 Space Costs 0.00 0.00
10 All Others (ADP, Con. Employees, Misc.)780,843.00 780,843.00
Total Program Expenses 1,030,916.00 1,030,916.00
TOTAL DIRECT EXPENSES 1,030,916.00 1,030,916.00
INDIRECT EXPENSES
Indirect Costs
1 Indirect Costs 0.00 0.00
2 Cost Allocation Plan / Other 10,076.00 10,076.00
Total Indirect Costs 10,076.00 10,076.00
TOTAL INDIRECT EXPENSES 10,076.00 10,076.00
TOTAL EXPENDITURES 1,040,992.00 1,040,992.00
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Contract # Date: 08/15/2024
2 Program Budget - Source of Funds
SOURCE OF FUNDS
Category Total Amount Cash Inkind
1 Source of Funds
Fees and Collections - 1st and 2nd
Party
0.00 0.00 0.00 0.00
Fees and Collections - 3rd Party 0.00 0.00 0.00 0.00
Federal or State (Non MDHHS)0.00 0.00 0.00 0.00
Federal Cost Based Reimbursement 0.00 0.00 0.00 0.00
Federally Provided Vaccines 0.00 0.00 0.00 0.00
Federal Medicaid Outreach 0.00 0.00 0.00 0.00
Required Match - Local 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Other Non-ELPHS 0.00 0.00 0.00 0.00
MDHHS Non Comprehensive 0.00 0.00 0.00 0.00
MDHHS Comprehensive 1,040,992.00 1,040,992.00 0.00 0.00
MCH Funding 0.00 0.00 0.00 0.00
Local Funds - Other 0.00 0.00 0.00 0.00
Inkind Match 0.00 0.00 0.00 0.00
MDHHS Fixed Unit Rate
Totals 1,040,992.00 1,040,992.00 0.00 0.00
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Contract # Date: 08/15/2024
3 Program Budget - Cost Detail
Line Item Qty Rate Units UOM Total
DIRECT EXPENSES
Program Expenses
1 Salary & Wages
Vaccine Supply Coordinator
Notes : Irene Highfield -
P00002436
0.0774 63404.000 0.000 FTE 4,907.00
Vaccine Supply Coordinator 0.0769 63404.000 0.000 FTE 4,877.00
Various Positions
Notes : Various staffing
1.0000 115386.000 0.000 FTE 115,386.00
Total for Salary & Wages 125,170.00
2 Fringe Benefits
Composite Rate
Notes : FICA
UNEMPLOYMENT INS
RETIREMENT
HOSPITAL INS
LIFE INS
VISION INS
DENTAL INS
WORK COMP
SHORT AND LONG TERM
DISABILITY
0.0000 67.950 125170.000 85,053.00
3 Cap. Exp. for Equip & Fac.
4 Contractual
5 Supplies and Materials
Office Supplies 0.0000 0.000 0.000 1,000.00
Materials and Supplies 0.0000 0.000 0.000 20,000.00
Postage 0.0000 0.000 0.000 5,000.00
Printing 0.0000 0.000 0.000 1,000.00
Medical Supplies 0.0000 0.000 0.000 5,000.00
Total for Supplies and Materials 32,000.00
6 Travel
Mileage
Notes : 5000 @ 0.67 per mile
0.0000 0.000 0.000 3,350.00
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Contract # Date: 08/15/2024
Line Item Qty Rate Units UOM Total
7 Communication
Telephone Communications 0.0000 0.000 0.000 4,500.00
8 County-City Central Services
9 Space Costs
10 All Others (ADP, Con. Employees, Misc.)
Professional Services 0.0000 0.000 0.000 569,843.00
IT Operations 0.0000 0.000 0.000 206,000.00
Interpretation Fees 0.0000 0.000 0.000 5,000.00
Total for All Others (ADP, Con. Employees, Misc.)780,843.00
Total Program Expenses 1,030,916.00
TOTAL DIRECT EXPENSES 1,030,916.00
INDIRECT EXPENSES
Indirect Costs
1 Indirect Costs
2 Cost Allocation Plan / Other
Cost Allocation Plan
Notes : 8.05% of Salaries
0.0000 0.000 0.000 10,076.00
Total Indirect Costs 10,076.00
TOTAL INDIRECT EXPENSES 10,076.00
TOTAL EXPENDITURES 1,040,992.00
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Contract # Date: 08/15/2024
1 Program Budget Summary
PROGRAM / PROJECT
Emerging Threats- Local Health Department- 2025 / ELC
Regional Lab
DATE PREPARED
8/15/2024
CONTRACTOR NAME
Oakland County Department of Health and Human Services/
Health Division
BUDGET PERIOD
From : 10/1/2024 To : 9/30/2025
MAILING ADDRESS (Number and Street)
1200 N. Telegraph Rd.
34 East
BUDGET AGREEMENT
Original Amendment
AMENDMENT #
0
CITY
Pontiac
STATE
MI
ZIP CODE
48341-1032
FEDERAL ID NUMBER
38-6004876
Category Total Amount
DIRECT EXPENSES
Program Expenses
1 Salary & Wages 0.00 0.00
2 Fringe Benefits 0.00 0.00
3 Cap. Exp. for Equip & Fac.100,000.00 100,000.00
4 Contractual 0.00 0.00
5 Supplies and Materials 357,000.00 357,000.00
6 Travel 5,000.00 5,000.00
7 Communication 0.00 0.00
8 County-City Central Services 0.00 0.00
9 Space Costs 0.00 0.00
10 All Others (ADP, Con. Employees, Misc.)50,000.00 50,000.00
Total Program Expenses 512,000.00 512,000.00
TOTAL DIRECT EXPENSES 512,000.00 512,000.00
INDIRECT EXPENSES
Indirect Costs
1 Indirect Costs 0.00 0.00
2 Cost Allocation Plan / Other 0.00 0.00
Total Indirect Costs 0.00 0.00
TOTAL INDIRECT EXPENSES 0.00 0.00
TOTAL EXPENDITURES 512,000.00 512,000.00
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Contract # Date: 08/15/2024
2 Program Budget - Source of Funds
SOURCE OF FUNDS
Category Total Amount Cash Inkind
1 Source of Funds
Fees and Collections - 1st and 2nd
Party
0.00 0.00 0.00 0.00
Fees and Collections - 3rd Party 0.00 0.00 0.00 0.00
Federal or State (Non MDHHS)0.00 0.00 0.00 0.00
Federal Cost Based Reimbursement 0.00 0.00 0.00 0.00
Federally Provided Vaccines 0.00 0.00 0.00 0.00
Federal Medicaid Outreach 0.00 0.00 0.00 0.00
Required Match - Local 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Other Non-ELPHS 0.00 0.00 0.00 0.00
MDHHS Non Comprehensive 0.00 0.00 0.00 0.00
MDHHS Comprehensive 512,000.00 512,000.00 0.00 0.00
MCH Funding 0.00 0.00 0.00 0.00
Local Funds - Other 0.00 0.00 0.00 0.00
Inkind Match 0.00 0.00 0.00 0.00
MDHHS Fixed Unit Rate
Totals 512,000.00 512,000.00 0.00 0.00
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3 Program Budget - Cost Detail
Line Item Qty Rate Units UOM Total
DIRECT EXPENSES
Program Expenses
1 Salary & Wages
2 Fringe Benefits
3 Cap. Exp. for Equip & Fac.
Lab Equipment-Equipment for
lab
0.0000 0.000 0.000 100,000.00
4 Contractual
5 Supplies and Materials
Materials and Supplies 0.0000 0.000 0.000 357,000.00
6 Travel
Mileage 0.0000 0.000 0.000 1,000.00
Travel and Conference 0.0000 0.000 0.000 4,000.00
Total for Travel 5,000.00
7 Communication
8 County-City Central Services
9 Space Costs
10 All Others (ADP, Con. Employees, Misc.)
Equipment Maintenance 0.0000 0.000 0.000 50,000.00
Total Program Expenses 512,000.00
TOTAL DIRECT EXPENSES 512,000.00
INDIRECT EXPENSES
Indirect Costs
1 Indirect Costs
2 Cost Allocation Plan / Other
Total Indirect Costs 0.00
TOTAL INDIRECT EXPENSES 0.00
TOTAL EXPENDITURES 512,000.00
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1 Program Budget Summary
PROGRAM / PROJECT
Emerging Threats- Local Health Department- 2025 / ELC
Sewer Network
DATE PREPARED
8/15/2024
CONTRACTOR NAME
Oakland County Department of Health and Human Services/
Health Division
BUDGET PERIOD
From : 10/1/2024 To : 9/30/2025
MAILING ADDRESS (Number and Street)
1200 N. Telegraph Rd.
34 East
BUDGET AGREEMENT
Original Amendment
AMENDMENT #
0
CITY
Pontiac
STATE
MI
ZIP CODE
48341-1032
FEDERAL ID NUMBER
38-6004876
Category Total Amount
DIRECT EXPENSES
Program Expenses
1 Salary & Wages 105,437.00 105,437.00
2 Fringe Benefits 62,252.00 62,252.00
3 Cap. Exp. for Equip & Fac.0.00 0.00
4 Contractual 240,710.00 240,710.00
5 Supplies and Materials 250,000.00 250,000.00
6 Travel 3,350.00 3,350.00
7 Communication 0.00 0.00
8 County-City Central Services 0.00 0.00
9 Space Costs 0.00 0.00
10 All Others (ADP, Con. Employees, Misc.)0.00 0.00
Total Program Expenses 661,749.00 661,749.00
TOTAL DIRECT EXPENSES 661,749.00 661,749.00
INDIRECT EXPENSES
Indirect Costs
1 Indirect Costs 0.00 0.00
2 Cost Allocation Plan / Other 8,488.00 8,488.00
Total Indirect Costs 8,488.00 8,488.00
TOTAL INDIRECT EXPENSES 8,488.00 8,488.00
TOTAL EXPENDITURES 670,237.00 670,237.00
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Contract # Date: 08/15/2024
2 Program Budget - Source of Funds
SOURCE OF FUNDS
Category Total Amount Cash Inkind
1 Source of Funds
Fees and Collections - 1st and 2nd
Party
0.00 0.00 0.00 0.00
Fees and Collections - 3rd Party 0.00 0.00 0.00 0.00
Federal or State (Non MDHHS)0.00 0.00 0.00 0.00
Federal Cost Based Reimbursement 0.00 0.00 0.00 0.00
Federally Provided Vaccines 0.00 0.00 0.00 0.00
Federal Medicaid Outreach 0.00 0.00 0.00 0.00
Required Match - Local 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Other Non-ELPHS 0.00 0.00 0.00 0.00
MDHHS Non Comprehensive 0.00 0.00 0.00 0.00
MDHHS Comprehensive 670,237.00 670,237.00 0.00 0.00
MCH Funding 0.00 0.00 0.00 0.00
Local Funds - Other 0.00 0.00 0.00 0.00
Inkind Match 0.00 0.00 0.00 0.00
MDHHS Fixed Unit Rate
Totals 670,237.00 670,237.00 0.00 0.00
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Contract # Date: 08/15/2024
3 Program Budget - Cost Detail
Line Item Qty Rate Units UOM Total
DIRECT EXPENSES
Program Expenses
1 Salary & Wages
Epidemiologist
Notes : Michael Swain -
P00007258
0.1000 96655.000 0.000 9,666.00
Supervisor
Notes : Bonnie Carter -
P00000399 - Laboratory
Supervisor
0.1000 108442.000 0.000 10,844.00
Medical Technologist 0.3332 84962.000 0.000 28,309.00
Medical Technologist 0.3332 84962.000 0.000 28,309.00
Medical Technologist 0.3332 84962.000 0.000 28,309.00
Total for Salary & Wages 105,437.00
2 Fringe Benefits
Composite Rate
Notes : FICA
UNEMPLOYMENT INS
RETIREMENT
HOSPITAL INS
LIFE INS
VISION INS
DENTAL INS
WORK COMP
SHORT AND LONG TERM
DISABILITY
0.0000 59.042 105437.000 62,252.00
3 Cap. Exp. for Equip & Fac.
4 Contractual
Subrecipient agreement 0.0000 0.000 0.000 240,710.00
5 Supplies and Materials
Materials and Supplies 0.0000 0.000 0.000 250,000.00
6 Travel
Mileage
Notes : 5,000 miles @ 0.67 per
mile
0.0000 0.000 0.000 3,350.00
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Line Item Qty Rate Units UOM Total
7 Communication
8 County-City Central Services
9 Space Costs
10 All Others (ADP, Con. Employees, Misc.)
Total Program Expenses 661,749.00
TOTAL DIRECT EXPENSES 661,749.00
INDIRECT EXPENSES
Indirect Costs
1 Indirect Costs
2 Cost Allocation Plan / Other
Cost Allocation Plan
Notes : 8.05% of Salaries
0.0000 0.000 0.000 8,488.00
Total Indirect Costs 8,488.00
TOTAL INDIRECT EXPENSES 8,488.00
TOTAL EXPENDITURES 670,237.00
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Contract # Date: 08/15/2024
1 Program Budget Summary
PROGRAM / PROJECT
Emerging Threats- Local Health Department- 2025 /
Regional Lab Workforce
DATE PREPARED
8/15/2024
CONTRACTOR NAME
Oakland County Department of Health and Human Services/
Health Division
BUDGET PERIOD
From : 10/1/2024 To : 9/30/2025
MAILING ADDRESS (Number and Street)
1200 N. Telegraph Rd.
34 East
BUDGET AGREEMENT
Original Amendment
AMENDMENT #
0
CITY
Pontiac
STATE
MI
ZIP CODE
48341-1032
FEDERAL ID NUMBER
38-6004876
Category Total Amount
DIRECT EXPENSES
Program Expenses
1 Salary & Wages 111,001.00 111,001.00
2 Fringe Benefits 48,484.00 48,484.00
3 Cap. Exp. for Equip & Fac.0.00 0.00
4 Contractual 0.00 0.00
5 Supplies and Materials 0.00 0.00
6 Travel 0.00 0.00
7 Communication 0.00 0.00
8 County-City Central Services 0.00 0.00
9 Space Costs 0.00 0.00
10 All Others (ADP, Con. Employees, Misc.)6,579.00 6,579.00
Total Program Expenses 166,064.00 166,064.00
TOTAL DIRECT EXPENSES 166,064.00 166,064.00
INDIRECT EXPENSES
Indirect Costs
1 Indirect Costs 0.00 0.00
2 Cost Allocation Plan / Other 8,936.00 8,936.00
Total Indirect Costs 8,936.00 8,936.00
TOTAL INDIRECT EXPENSES 8,936.00 8,936.00
TOTAL EXPENDITURES 175,000.00 175,000.00
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Contract # Date: 08/15/2024
2 Program Budget - Source of Funds
SOURCE OF FUNDS
Category Total Amount Cash Inkind
1 Source of Funds
Fees and Collections - 1st and 2nd
Party
0.00 0.00 0.00 0.00
Fees and Collections - 3rd Party 0.00 0.00 0.00 0.00
Federal or State (Non MDHHS)0.00 0.00 0.00 0.00
Federal Cost Based Reimbursement 0.00 0.00 0.00 0.00
Federally Provided Vaccines 0.00 0.00 0.00 0.00
Federal Medicaid Outreach 0.00 0.00 0.00 0.00
Required Match - Local 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Other Non-ELPHS 0.00 0.00 0.00 0.00
MDHHS Non Comprehensive 0.00 0.00 0.00 0.00
MDHHS Comprehensive 175,000.00 175,000.00 0.00 0.00
MCH Funding 0.00 0.00 0.00 0.00
Local Funds - Other 0.00 0.00 0.00 0.00
Inkind Match 0.00 0.00 0.00 0.00
MDHHS Fixed Unit Rate
Totals 175,000.00 175,000.00 0.00 0.00
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Contract # Date: 08/15/2024
3 Program Budget - Cost Detail
Line Item Qty Rate Units UOM Total
DIRECT EXPENSES
Program Expenses
1 Salary & Wages
Medical Technologist
Notes : Jenna McChristion -
P00015845
1.0000 72653.000 0.000 FTE 72,653.00
Medical Technologist 0.4808 63414.000 0.000 FTE 30,489.00
Overtime 1.0000 7859.000 0.000 FTE 7,859.00
Total for Salary & Wages 111,001.00
2 Fringe Benefits
Composite Rate
Notes : FICA
UNEMPLOYMENT INS
RETIREMENT
HOSPITAL INS
LIFE INS
VISION INS
DENTAL INS
WORK COMP
SHORT AND LONG TERM
DISABILITY
0.0000 43.679 111001.000 48,484.00
3 Cap. Exp. for Equip & Fac.
4 Contractual
5 Supplies and Materials
6 Travel
7 Communication
8 County-City Central Services
9 Space Costs
10 All Others (ADP, Con. Employees, Misc.)
IT Operations 0.0000 0.000 0.000 5,720.00
Insurance 0.0000 0.000 0.000 109.00
Employee License Certification 0.0000 0.000 0.000 750.00
Total for All Others (ADP, Con. Employees, Misc.)6,579.00
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Line Item Qty Rate Units UOM Total
Total Program Expenses 166,064.00
TOTAL DIRECT EXPENSES 166,064.00
INDIRECT EXPENSES
Indirect Costs
1 Indirect Costs
2 Cost Allocation Plan / Other
Cost Allocation Plan
Notes : 8.05% of Salaries
0.0000 0.000 0.000 8,936.00
Total Indirect Costs 8,936.00
TOTAL INDIRECT EXPENSES 8,936.00
TOTAL EXPENDITURES 175,000.00
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1 Program Budget Summary
PROGRAM / PROJECT
Emerging Threats- Local Health Department- 2025 / PFAS
Response - Airport
DATE PREPARED
8/15/2024
CONTRACTOR NAME
Oakland County Department of Health and Human Services/
Health Division
BUDGET PERIOD
From : 10/1/2024 To : 9/30/2025
MAILING ADDRESS (Number and Street)
1200 N. Telegraph Rd.
34 East
BUDGET AGREEMENT
Original Amendment
AMENDMENT #
0
CITY
Pontiac
STATE
MI
ZIP CODE
48341-1032
FEDERAL ID NUMBER
38-6004876
Category Total Amount
DIRECT EXPENSES
Program Expenses
1 Salary & Wages 5,761.00 5,761.00
2 Fringe Benefits 3,061.00 3,061.00
3 Cap. Exp. for Equip & Fac.0.00 0.00
4 Contractual 0.00 0.00
5 Supplies and Materials 0.00 0.00
6 Travel 104.00 104.00
7 Communication 0.00 0.00
8 County-City Central Services 0.00 0.00
9 Space Costs 0.00 0.00
10 All Others (ADP, Con. Employees, Misc.)51,000.00 51,000.00
Total Program Expenses 59,926.00 59,926.00
TOTAL DIRECT EXPENSES 59,926.00 59,926.00
INDIRECT EXPENSES
Indirect Costs
1 Indirect Costs 0.00 0.00
2 Cost Allocation Plan / Other 464.00 464.00
Total Indirect Costs 464.00 464.00
TOTAL INDIRECT EXPENSES 464.00 464.00
TOTAL EXPENDITURES 60,390.00 60,390.00
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Contract # Date: 08/15/2024
2 Program Budget - Source of Funds
SOURCE OF FUNDS
Category Total Amount Cash Inkind
1 Source of Funds
Fees and Collections - 1st and 2nd
Party
0.00 0.00 0.00 0.00
Fees and Collections - 3rd Party 0.00 0.00 0.00 0.00
Federal or State (Non MDHHS)0.00 0.00 0.00 0.00
Federal Cost Based Reimbursement 0.00 0.00 0.00 0.00
Federally Provided Vaccines 0.00 0.00 0.00 0.00
Federal Medicaid Outreach 0.00 0.00 0.00 0.00
Required Match - Local 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Other Non-ELPHS 0.00 0.00 0.00 0.00
MDHHS Non Comprehensive 0.00 0.00 0.00 0.00
MDHHS Comprehensive 60,390.00 60,390.00 0.00 0.00
MCH Funding 0.00 0.00 0.00 0.00
Local Funds - Other 0.00 0.00 0.00 0.00
Inkind Match 0.00 0.00 0.00 0.00
MDHHS Fixed Unit Rate
Totals 60,390.00 60,390.00 0.00 0.00
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Contract # Date: 08/15/2024
3 Program Budget - Cost Detail
Line Item Qty Rate Units UOM Total
DIRECT EXPENSES
Program Expenses
1 Salary & Wages
Chief Public Health
Notes : Pos#P00000746 M
Hansell
0.0192 114454.000 0.000 FTE 2,198.00
Public Health Supervisor
Notes : Pos#P00002505 C
Fedototszkin
0.0192 109037.000 0.000 FTE 2,094.00
PH Sanitarian - Senior
Notes : Pos#P00007361 A
Plevinski
0.0096 98803.000 0.000 FTE 949.00
PH Sanitarian - Senior
Notes : Pos#P00007258 M
Swain
0.0053 98207.000 0.000 FTE 520.00
Total for Salary & Wages 5,761.00
2 Fringe Benefits
Composite Rate
Notes : FICA
UNEMPLOYMENT INS
RETIREMENT
HOSPITAL INS
LIFE INS
VISION INS
DENTAL INS
WORK COMP
SHORT AND LONG TERM
DISABILITY
0.0000 53.133 5761.000 3,061.00
3 Cap. Exp. for Equip & Fac.
4 Contractual
5 Supplies and Materials
6 Travel
Mileage
Notes : 155 miles @ 0.67 per
mile
0.0000 0.000 0.000 104.00
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Line Item Qty Rate Units UOM Total
7 Communication
8 County-City Central Services
9 Space Costs
10 All Others (ADP, Con. Employees, Misc.)
Professional Services - Andrew
Zeigler
0.0000 0.000 0.000 51,000.00
Total Program Expenses 59,926.00
TOTAL DIRECT EXPENSES 59,926.00
INDIRECT EXPENSES
Indirect Costs
1 Indirect Costs
2 Cost Allocation Plan / Other
Cost Allocation Plan
Notes : Indirect Cost Rate 8.05%
0.0000 0.000 0.000 464.00
Total Indirect Costs 464.00
TOTAL INDIRECT EXPENSES 464.00
TOTAL EXPENDITURES 60,390.00
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Contract # Date: 08/15/2024
1 Program Budget Summary
PROGRAM / PROJECT
Emerging Threats- Local Health Department- 2025 / PFAS
Response - Falk Rd
DATE PREPARED
8/15/2024
CONTRACTOR NAME
Oakland County Department of Health and Human Services/
Health Division
BUDGET PERIOD
From : 10/1/2024 To : 9/30/2025
MAILING ADDRESS (Number and Street)
1200 N. Telegraph Rd.
34 East
BUDGET AGREEMENT
Original Amendment
AMENDMENT #
0
CITY
Pontiac
STATE
MI
ZIP CODE
48341-1032
FEDERAL ID NUMBER
38-6004876
Category Total Amount
DIRECT EXPENSES
Program Expenses
1 Salary & Wages 364.00 364.00
2 Fringe Benefits 192.00 192.00
3 Cap. Exp. for Equip & Fac.0.00 0.00
4 Contractual 0.00 0.00
5 Supplies and Materials 0.00 0.00
6 Travel 27.00 27.00
7 Communication 0.00 0.00
8 County-City Central Services 0.00 0.00
9 Space Costs 0.00 0.00
10 All Others (ADP, Con. Employees, Misc.)585.00 585.00
Total Program Expenses 1,168.00 1,168.00
TOTAL DIRECT EXPENSES 1,168.00 1,168.00
INDIRECT EXPENSES
Indirect Costs
1 Indirect Costs 0.00 0.00
2 Cost Allocation Plan / Other 29.00 29.00
Total Indirect Costs 29.00 29.00
TOTAL INDIRECT EXPENSES 29.00 29.00
TOTAL EXPENDITURES 1,197.00 1,197.00
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Contract # Date: 08/15/2024
2 Program Budget - Source of Funds
SOURCE OF FUNDS
Category Total Amount Cash Inkind
1 Source of Funds
Fees and Collections - 1st and 2nd
Party
0.00 0.00 0.00 0.00
Fees and Collections - 3rd Party 0.00 0.00 0.00 0.00
Federal or State (Non MDHHS)0.00 0.00 0.00 0.00
Federal Cost Based Reimbursement 0.00 0.00 0.00 0.00
Federally Provided Vaccines 0.00 0.00 0.00 0.00
Federal Medicaid Outreach 0.00 0.00 0.00 0.00
Required Match - Local 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Local Non-ELPHS 0.00 0.00 0.00 0.00
Other Non-ELPHS 0.00 0.00 0.00 0.00
MDHHS Non Comprehensive 0.00 0.00 0.00 0.00
MDHHS Comprehensive 1,197.00 1,197.00 0.00 0.00
MCH Funding 0.00 0.00 0.00 0.00
Local Funds - Other 0.00 0.00 0.00 0.00
Inkind Match 0.00 0.00 0.00 0.00
MDHHS Fixed Unit Rate
Totals 1,197.00 1,197.00 0.00 0.00
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3 Program Budget - Cost Detail
Line Item Qty Rate Units UOM Total
DIRECT EXPENSES
Program Expenses
1 Salary & Wages
Chief Public Health
Notes : Mark Hansell P00000746
0.0014 117500.000 0.000 FTE 165.00
PH Sanitarian Supervisor
Notes : Pos#00002505 C
Fedototszkin
0.0010 105000.000 0.000 FTE 105.00
PH Sanitarian Senior
Notes : A. Plevinski
PO#00007361
0.0010 47000.000 0.000 FTE 47.00
PH Sanitarian Senior
Notes : M. Swain PO#00007258
0.0010 47000.000 0.000 FTE 47.00
Total for Salary & Wages 364.00
2 Fringe Benefits
Composite Rate
Notes : FICA
UNEMPLOYMENT INS
RETIREMENT
HOSPITAL INS
LIFE INS
VISION INS
DENTAL INS
WORK COMP
SHORT AND LONG TERM
DISABILITY
0.0000 52.747 364.000 192.00
3 Cap. Exp. for Equip & Fac.
4 Contractual
5 Supplies and Materials
6 Travel
Mileage
Notes : 41 miles x .067 per mile
0.0000 0.000 0.000 27.00
7 Communication
8 County-City Central Services
9 Space Costs
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Line Item Qty Rate Units UOM Total
10 All Others (ADP, Con. Employees, Misc.)
Professional Services - Andrew
Zeigler
0.0000 0.000 0.000 585.00
Total Program Expenses 1,168.00
TOTAL DIRECT EXPENSES 1,168.00
INDIRECT EXPENSES
Indirect Costs
1 Indirect Costs
2 Cost Allocation Plan / Other
Cost Allocation Plan
Notes : Inidrect Cost Rate 8.05%
0.0000 0.000 0.000 29.00
Total Indirect Costs 29.00
TOTAL INDIRECT EXPENSES 29.00
TOTAL EXPENDITURES 1,197.00
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Contract # Date: 08/15/2024
Summary of Budget
PROGRAM / PROJECT
Emerging Threats- Local Health Department-
2025 / Emerging Threats- Local Health
Department- 2025
DATE PREPARED
8/15/2024
CONTRACTOR NAME
Oakland County Department of Health and
Human Services/ Health Division
BUDGET PERIOD
From : 10/1/2024 To : 9/30/2025
MAILING ADDRESS (Number and Street)
1200 N. Telegraph Rd.
34 East
BUDGET AGREEMENT
Original Amendment
AMENDMENT #
0
CITY
Pontiac
STATE
MI
ZIP CODE
48341-
1032
FEDERAL ID NUMBER
38-6004876
Category Total Amount
DIRECT EXPENSES
Program Expenses
1 Salary & Wages 347,733.00 347,733.00
2 Fringe Benefits 199,042.00 199,042.00
3 Cap. Exp. for Equip & Fac.100,000.00 100,000.00
4 Contractual 240,710.00 240,710.00
5 Supplies and Materials 639,000.00 639,000.00
6 Travel 11,831.00 11,831.00
7 Communication 4,500.00 4,500.00
8 All Others (ADP, Con. Employees, Misc.)889,007.00 889,007.00
Total Program Expenses 2,431,823.00 2,431,823.00
TOTAL DIRECT EXPENSES 2,431,823.00 2,431,823.00
INDIRECT EXPENSES
Indirect Costs
1 Cost Allocation Plan / Other 27,993.00 27,993.00
Total Indirect Costs 27,993.00 27,993.00
TOTAL INDIRECT EXPENSES 27,993.00 27,993.00
TOTAL EXPENDITURES 2,459,816.00 2,459,816.00
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SOURCE OF FUNDS
Category Total Amount Cash Inkind
1 Fees and Collections - 1st
and 2nd Party
0.00 0.00 0.00 0.00
2 Fees and Collections - 3rd
Party
0.00 0.00 0.00 0.00
3 Federal or State (Non
MDHHS)
0.00 0.00 0.00 0.00
4 Federal Cost Based
Reimbursement
0.00 0.00 0.00 0.00
5 Federally Provided Vaccines 0.00 0.00 0.00 0.00
6 Federal Medicaid Outreach 0.00 0.00 0.00 0.00
7 Required Match - Local 0.00 0.00 0.00 0.00
8 Local Non-ELPHS 0.00 0.00 0.00 0.00
9 Local Non-ELPHS 0.00 0.00 0.00 0.00
10 Local Non-ELPHS 0.00 0.00 0.00 0.00
11 Other Non-ELPHS 0.00 0.00 0.00 0.00
12 MDHHS Non Comprehensive 0.00 0.00 0.00 0.00
13 MDHHS Comprehensive 2,459,816.00 2,459,816.0
0
0.00 0.00
14 MCH Funding 0.00 0.00 0.00 0.00
15 Local Funds - Other 0.00 0.00 0.00 0.00
16 Inkind Match 0.00 0.00 0.00 0.00
17 MDHHS Fixed Unit Rate 0.00 0.00 0.00 0.00
TOTAL 2,459,816.00 2,459,816.0
0
0.00 0.00
Emerging Threats- Local Health Department- 2025, Date: 08/15/2024
__________________________________________________________________________
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MICHIGAN DEPARTMENT OF HEALTH AND HUMAN SERVICES
FY 24/25 AGREEMENT ADDENDUM A
1. This addendum adds the following section to Part I and Renumbers existing 11
Special Certification to 12 and existing 12 Signature Section to 13:
Part I
11. Agreement Exceptions and Limitations
Notwithstanding any other term or condition in this Agreement including, but
not limited to, any provisions related to any services as described in the
Annual Action Plan, any Contractor (Oakland County) services provided
pursuant to this Agreement, or any limitations upon any Department funding
obligations herein, the Parties specifically intend and agree that the
Contractor may discontinue, without any penalty or liability whatsoever, any
Contractor services or performance obligations under this Agreement when
and if it becomes apparent that State or Department funds for any such
services will be no longer available. Notwithstanding any other term or
condition in this Agreement, the Parties specifically understand and agree
that no provision in this Agreement shall operate as a waiver, bar or limitation
of any kind, on any legal claim or right the Contractor may have at any time
under any Michigan constitutional provision or other legal basis (e.g., any
Headlee Amendment limitations) to challenge any State or Department
program funding obligations; and, the parties further agree that no term or
condition in this Agreement is intended and no such provision shall be
argued to state or imply that the Contractor voluntarily assumed or undertook
to provide any services as described in the Annual Action Plan, and thereby,
waived any rights the Contractor may have had under any legal theory, in law
or equity, without regard to whether or not the Contractor continued to
perform any services herein after any State or Department funding ends.
2. This addendum modifies the following sections of Part II, General Provisions:
Part II
I. Responsibilities-Grantee
J. Software Compliance. This section will be deleted in its entirety and
replaced with the following language:
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2
The Michigan Department of Health and Human Services and the
County of Oakland will work together to identify and overcome
potential data incompatibility problems.
III. Assurances
A. Compliance with Applicable Laws. This first sentence of this
paragraph will be stricken in its entirety and replace with the following
language:
The Contractor will comply with applicable Federal and State laws,
and lawfully enacted administrative rules or regulations, in carrying out
the terms of this agreement.
M. Health Insurance Portability and Accountability Act. The
provisions in this section shall be deleted in their entirety and replaced
with the following language:
The Grantee agrees that it will comply with the Health Insurance
Portability and Accountability Act of 1996, and the lawfully enacted
and applicable Regulations promulgated there under.
S. Grant Data
1. Grant Data. The Department’s and Grantee’s data (“Grant
Data,” which will be treated by the Parties as Confidential
Information) includes: (a) the Department’s data, user data,
and any other data collected, used, processed, stored, or
generated as the result of this Agreement; (b) personally
identifiable information (“PII“) collected, used, processed,
stored, or generated as the result of this Agreement,
including, without limitation, any information that identifies an
individual, such as an individual’s social security number or
other government-issued identification number, date of birth,
address, telephone number, biometric data, mother’s maiden
name, email address, credit card information, or an
individual’s name in combination with any other of the
elements here listed; and, (c) protected health information
(“PHI”) collected, used, processed, stored, or generated as
the result of this Agreement, which is defined under the
Health Insurance Portability and Accountability Act (HIPAA)
and its related rules and regulations.
2. Grantee Use of Grant Data. Grantee must: (a) keep and
maintain Grant Data, using such degree of care as is
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3
appropriate and consistent with its obligations as further
described in this Agreement and applicable law to avoid
unauthorized access, use, disclosure, or loss; (b) use and
disclose Grant Data solely and exclusively for the purpose of
providing the activities described in the Statement of Work,
such use and disclosure being in accordance with this
Agreement, any applicable Statement of Work, and
applicable law; (c) keep and maintain Grant Data in the
continental United States and (d) not sell, rent, or
commercially exploit Grant Data. Grantee's misuse of Grant
Data may violate state or federal laws, including but not
limited to MCL 752.795.
3. Extraction of Grant Data. Grantee must, within a reasonable
timeframe of the Department’s request, provide the
Department, an extract of the Grant Data in the format
agreed upon by the Department and Grantee.
4. Backup and Recovery of Grant Data. Grantee is responsible
for maintaining a backup of Grant Data and for an orderly
and timely recovery of such data.
5. Loss or Compromise of Data. In the event of any act, error or
omission, negligence, misconduct, or breach on the part of
Grantee that compromises or is suspected to compromise
the security, confidentiality, or integrity of Grant Data or the
physical, technical, administrative, or organizational
safeguards put in place by Grantee that relate to the
protection of the security, confidentiality, or integrity of Grant
Data, Grantee must work with the Department to comply with
all applicable laws regarding such an incident.
6. Surrender of Confidential Information upon Termination.
Upon termination or expiration of this Contract or a
Statement of Work, in whole or in part, each party must upon
request, within a reasonable timeframe from the date of
termination, return to the other party any and all Confidential
Information received from the other party, or created or
received by a party on behalf of the other party, which are in
such party’s possession, custody, or control. Upon
confirmation from the State, of receipt of all data, Grantee
must permanently sanitize or destroy the State’s Confidential
Information, including Grant Data, from all media including
backups using National Security Agency (“NSA”) and/or
National Institute of Standards and Technology (“NIST”)
(NIST Guide for Media Sanitization 800-88) data sanitization
methods or as otherwise instructed by the State. If the State
determines that the return of any Confidential Information is
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4
not feasible or necessary, Grantee must destroy the
Confidential Information as specified above. The Grantee
must certify the destruction of Confidential Information
(including Grant Data) in writing within 5 Business Days from
the date of confirmation from the State. Any requirement on
the Grantee’s part to retain data beyond the end of this
contract must be authorized by the State. Notwithstanding
the language herein, the Grantee shall retain any
Confidential Information that it is required to retain by law.
T. Data Privacy and Information Security
1. Undertaking by Grantee. Without limiting Grantee’s
obligation of confidentiality as further described, Grantee is
responsible for establishing and maintaining a data privacy
and information security program, including physical,
technical, administrative, and organizational safeguards, that
is designed to: (a) ensure the security and confidentiality of
the Grant Data; (b) protect against any anticipated threats or
hazards to the security or integrity of the Grant Data; (c)
protect against unauthorized disclosure, access to, or use of
the Grant Data; (d) ensure the proper disposal of Grant
Data; and (e) ensure that all employees, agents, and
subcontractors of Grantee, if any, comply with all of the
foregoing.
2. Right of Audit by the State. Without limiting any other audit
rights of the Department, the Department has the right to
review Grantee’s data privacy and information security
program prior to the commencement of the Agreement’s
Statement of Work and from time to time during the term of
this Agreement. During the providing of the Agreement’s
Statement of Work, on an ongoing basis from time to time
and without notice, the Department, at its own expense, is
entitled to perform, or to have performed, an on-site audit of
Grantee’s data privacy and information security program. In
lieu of an on-site audit, upon request by the Department,
Grantee agrees to complete, within 45 calendar days of
receipt, an audit questionnaire provided by the Department
regarding Grantee’s data privacy and information security
program.
3. Audit Findings. Grantee must implement any reasonable
safeguards as identified by the Department or by any audit
of Grantee’s data privacy and information security program.
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X. Liability. Paragraph A. will be deleted in its entirety and replaced with the
following language.
A. Except as otherwise provided by law neither Party shall be
obligated to the other, or indemnify the other for any third party
claims, demands, costs, or judgments arising out of activities to be
carried out pursuant to the obligations of either party under this
Contract, nothing herein shall be construed as a waiver of any
governmental immunity for either party or its agencies, or officers
and employees as provided by statute or modified by court
decisions.
1
ATTACHMENT I
MICHIGAN DEPARTMENT OF HEALTH & HUMAN SERVICES
Emerging Threat Local Health Department Agreement
October 1, 2024- September 30, 2025
Fiscal Year 2025
INSTRUCTIONS
FOR THE
ANNUAL BUDGET
2
INSTRUCTIONS FOR THE ANNUAL BUDGET FOR LOCAL HEALTH DEPARTMENT
SERVICES
TABLE OF CONTENTS
Page
INTRODUCTION ............................................................................................................................ 1
MINIMUM BUDGETING REQUIREMENTS ................................................................................... 1
LOCAL ACCOUNTING SYSTEM STRUCTURE OF ACCOUNTS/COST ALLOCATION
PROCEDURES .............................................................................................................................. 3
REIMBURSEMENT CHART ........................................................................................................... 4
BUDGET PREPARATION DETAIL……………………………………………………………………....5
General Information…………………………………………………………………………………5
Expense Line-Item Detail……………………………………………………………………….….6
Source of Funds…………………………………………………………………………….……..16
3
INTRODUCTION
The Annual Budget for Local Health Services is completed on a state fiscal year basis and is used
to establish budgets for many Department programs. In the Annual Budget, the Department
consolidates many of its categorical programs’ funding and Essential Local Public Health Services
(ELPHS) into a single, Comprehensive Agreement for local health departments. The
Department's Plan and Budget Framework serves as a principal reference point for budget
development.
The Annual Budget for Local Health Services must be completed in accordance with and adhere
to the established requirements as specified in these instructions and submitted to the Department
as required by the agreement.
The MI E-Grants System is an on-line application, including the budget entry forms, are utilized to
develop a budget summary for each program element administered by the local Grantee. The
system is designed to accommodate any number of local program elements including those
unique to a particular local Grantee. Applications, including budget forms, are completed for all
program elements, regardless of the reimbursement mechanism, including Agency
administration(s) fee for service program elements, categorical program elements, performance-
based program elements and Medicaid Outreach associated program elements. Budget entry is
required for each major expenditure and source of fund categories for which costs/funds are
identified.
MINIMUM BUDGETING REQUIREMENTS
Cost Principles
Types or items of cost which will be considered for reimbursement are generally consistent with
definitions contained in Title 2 Code of Federal Regulations CFR, Part 200 Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards.
Federal Block Grant Funds
Maternal & Child Health and Preventive Health Block Grant funds may not be used to: provide
inpatient services; make cash payments to intended recipients of health services; purchase or
improve land; purchase, contract or permanently improve (other than minor remodeling defined as
work required to change the interior arrangements or other physical characteristics of any existing
facility or installed equipment when the cost of the remodeling incident does not exceed $2,000)
any building or other facility; or purchase major medical equipment (any item of medical equipment
having a unit cost of over $10,000 and used in the diagnosis or treatment of patients, excluding
equipment typically used in a laboratory); satisfy any requirement for the expenditure of non-federal
funds as a condition for the receipt of Federal funds; or provide financial assistance to any entity
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other than a public or nonprofit private entity.
Expenditure and Funding Source Breakdown
For purposes of development, analysis and negotiation activities must be budgeted at the individual
expenditure and funding source category level on the Annual Budget for Local Health Services.
Special Budget Requirements for Certain Categorical Program Elements
The Annual Budget for Local Health Services is completed in the MI E-Grants System through the
application budget to include details for all program elements (excluding Administration and
Grantee Support). See special budget and reporting section below section.
Local MCH
Local MCH funds can be used to support the health of women, children, and families in
communities across Michigan. Funding addresses one or more Title V Maternal and Child Health
Block Grant national and state priority areas and/or a local MCH priority need identified through a
needs assessment process. Priority areas are developed into Local MCH Work Plans which are
described in the Annual Local MCH Plan. These funds are to be budgeted as a funding source in
two project categories. The Local MCH projects need to be budgeted separately. Please note only
two LMCH project titles can be used:
• MCH – Children
• MCH – All Other
These funding sources cannot be used under the WIC element except in extreme circumstances
where a waiver is requested in advance of expenditures, and evidence is provided that the
expenditures satisfy all funding requirements. Local health departments are encouraged to select
only one to two performance measures and delve deeper into the strategies in an effort to “move
the needle.”
REIMBURSEMENT CHART
The Reimbursement Chart notes elements/funding sources, applicable payment methods, target
levels, output measures for each program/element having a performance reimbursement option.
In addition, the chart also provides the subrecipient, contractor, or recipient designations, as in
prior years.
The type of project designation is indicated by footnote and is used if the project meets the
Research and Development Project criteria. Research and Development Projects are defined by
Title 2 CFR, Section 200.87, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards.
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Research and development (R&D) means all research activities, both basic and applied, and all
development activities that are performed by non-Federal entities. Research is defined as a
systematic study directed toward fuller scientific knowledge or understanding of the subject
studied. The term research also includes activities involving the training of individuals in research
techniques where such activities utilize the same facilities as other research and development
activities and where such activities are not included in the instruction function. Development is the
systematic use of knowledge and understanding gained from research directed toward the
production of useful materials, devices, systems, or methods, including design and development
of prototypes and processes.
LOCAL ACCOUNTING SYSTEM STRUCTION OF ACCOUNTS / COST
ALLOCATION PROCEDURES
As in past years, no additional accounting system detail is being required beyond local uniform
accounting procedures prescribed by the Michigan Department of Treasury, Local Financial
Management System requirements, documentation requirements of categorical program funding
sources and any local requirements. Some agencies may already have separate cost centers in
their accounting system to directly identify costs and related funding of required services, but such
breakdowns are not essential to being able to meet minimum reporting requirements if proper
allocation procedures are used and adequate documentation is maintained. All allocations must
have clearly measurable bases that directly apply to the amounts being allocated, must be
documented with work papers that will provide an adequate audit trail and must result in a
representative reporting of costs and funding for affected programs. More specific guidance can
be found in Title 2 CFR, Part 200 Appendix V State/Local Government and Indian Tribe-Wide
Central Service Cost Allocation Plans and the brochure published by the Department of Health
and Human Services entitled “A Guide for State, Local and Indian Tribal Governments: Cost
Principles and Procedures for Developing Cost Allocation Plans and Indirect Cost Rates for
Agreements with the Federal Government.
BUDGET PREPERATION DETAIL
1. Budgeted expenditures are to be entered for each program element, project, or group of
services by applicable major category.
2. The Budget should reflect all planned expenditures and revenues associated with the
program. Funding source revenues include Federal funding sources, fees and collections,
local, state, and other sources.
6
3. When developing the budget, it is important to note that total program expenditures must
equal total program revenues.
4. Although a Grantee’s budget is approved, it does not mean expenses are approved.
Reported expenses are subject to audit and must comply with Federal regulations, the
terms of the agreement, and other policy impacting the allowability of expenses. Certain
expenses may require prior approval, which should be in writing from MDHHS.
5. It is the Grantee’s responsibility to ensure budgeted expenses comply with Federal
regulations, the terms of the agreement, and other policy impacting the allowability of
expenses, and have documented prior approval, as needed, when the budget is submitted
for review.
EXPENSE LINE- ITEM CATEGORIES
1. Salaries and Wages
a. This category includes compensation paid to permanent and part-time employees on the
payroll of the Grantee who work in the program. Is reasonable for the services rendered
and conforms to the established written policy of the Grantee consistently applied to both
Federal and non-Federal activities.
b. This category may include the cost of leave/paid time off (e.g., vacation, sick, holiday,
bereavement, military) or the cost of leave/paid time off may be included as a fringe benefit,
based on the Grantee’s written policy. See Section 2, Fringe Benefits. Leave/paid time off
cannot be included in both categories and must be consistently budgeted and expensed for
all Federally and non-Federally funded programs and activities of the Grantee.
c. This category does not include personnel hired on a private contract basis or through a
personnel service, contractual services, or professional fees. Consulting services,
professional fees or personnel hired on a private contracting basis should be included in
Contractual – Professional Services.
d. Charges to salaries and wages must be based on records that accurately reflect the work
performed. The records must:
1) Reflect the total activity for which the employee is compensated by the non-federal
entity, not to exceed 100 percent.
7
2) Encompass federally assisted and all other activities compensated by the non-
federal entity on an integrated basis but may include the use of subsidiary records
as defined in the non-federal entity’s written policy.
3) Support the distribution of the salaries or wages among specific activities or cost
objectives if the employee works on more than one federal or non-federal program;
an indirect cost activity and a direct cost activity; more than one indirect activity
which are allocated using different distribution bases; or an allowable and
unallowable activity.
e. See Title 2 CFR 200.430 for salaries and wages regulations.
2. Fringe Benefits
a. Fringe benefits include, but are not limited to, the costs of leave/paid time off (e.g.,
vacation, sick, holiday, bereavement, military), employee insurance (e.g., employer paid
portion of health, dental, vision, life), pensions, employer contribution to a retirement
account, bonuses, health stipends in lieu of health insurance, unemployment, workers
compensation, social security.
b. The cost of leave/paid time off, and other taxable income (e.g., bonuses, health stipends in
lieu of health insurance) may be included in salaries/wages, . See Item 1 above. It cannot
be included in both categories and must be consistently budgeted and expensed for all
Federally and non-Federally funded programs and activities of the Grantee.
c. The cost of fringe benefits is allowable provided they are reasonable and are required by
law, or a Grantee-employee agreement or established in the Grantee’s written policy.
d. Fringe benefit costs must be equitably allocated to all activities (Federal award activity and
non-Federal award activity).
e. See Title 2 CFR 200.431 for fringe benefit regulations.
3. Employee Travel and Training
a. This category includes the cost of travel and training for full and part-time employees
working in the program.
b. This category does not include travel and training costs for personnel hired on a private
contract basis or through a personnel service, for contractual services, or for volunteers.
8
c. This category includes the cost of mileage, lodging, per diem, meals, tips, modes of
transportation, approved registration fees for conferences, seminars, and other types of
training related to the program.
d. The costs must be consistent with the Grantee’s written policy and procedures to be
allowable.
e. See Title 2 CFR 200.474 for travel expense requirements.
4. Supplies and Materials
a. This category includes consumable and short-term items costing less than five thousand
dollars ($5,000).
b. Examples include office supplies, office furniture, computers, computer software, printers,
printing, postage, janitorial supplies, educational supplies, medical supplies, etc. according
to the requirements of the program.
c. This category does not include the cost of supplies and materials related to operating a
shelter or other emergency housing.
d. Purchases of materials and supplies must be charged at the actual price, net of applicable
credits.
e. For budgeting purposes, when the Supplies and Materials line-item budget will not exceed
10 percent of the total budgeted grant expenses, specific detail will not be required. Detail
is required only when the Supplies and Materials line-item budget will exceed 10 percent.
5. Subawards – Subrecipient Services
a. This category includes the cost of an agreement (subaward) between the Grantee and
another organization for the purpose of carrying out a portion of the Grant program. A
subaward is a subrecipient relationship.
b. See below to differentiate between a subrecipient and a contractor.
SUBRECIPIENT AND CONTRACTOR DETERMINATION FACTORS
Title 2 CFR 200.331states that a pass-through entity (in this case the Grantee) must make case
by case determinations whether an agreement it makes for the disbursement of Federal funds
casts the party receiving the funds in the role of a subrecipient or contractor.
In determining whether an agreement casts the role of party receiving the Federal funds from the
Grantee as a subrecipient or contractor, the substance of the relationship is more important than
9
the form of the agreement. All characteristics listed below may not be present in all cases and the
Grantee must use judgement when determining if the agreement is a subaward or a procurement
contract.
Subrecipient Characteristics
A subaward is for the purpose of carrying out a portion of a Federal award and creates a Federal
assistance relationship with the subrecipient. Characteristics of a subrecipient include:
1. In accordance with its agreement, uses the Federal awards to carry out a public purpose
specified in authorizing statute, as opposed to providing goods and services for the benefit
of the pass-through entity.
2. Is responsible for adherence to applicable Federal program requirements specified in the
Federal award.
3. Has responsibility for programmatic decision making.
4. Determines who is eligible to receive what Federal assistance.
5. Has its performance measured in relation to whether objectives of the Federal program are
met.
Contractor Characteristics
A contract is for the purpose of obtaining goods or services for the non-Federal entity’s own use
and creates a procurement relationship with the contractor. Characteristics of a contractor include:
1. Provides goods and services within normal business operations.
2. Provides similar goods and services to many different purchasers.
3. Normally operates in a competitive environment.
4. Provides goods or services that are necessary to support the operation of the Federal
program.
5. Is not subject to compliance requirements of the Federal program as a result of the
agreement although similar requirements may apply of other reasons.
6. Contractual – Professional and Personnel Services
a. This category includes the costs of professional and personnel services rendered by
members of a particular profession or possess a certain skill set and are not employees of
the Grantee.
10
b. This category includes the costs of services such as accounting, auditing, payroll,
consulting, services, contract employees, etc.
c. Grantees generally hire contract employees in place of part-time or full-time staff because
of the need for specialized skills or budgetary reasons.
d. The Grantee is not responsible for taxes, social security, workers compensation,
unemployment, health benefits, sick or vacation time for contract employees.
e. Travel expenses may be included when it is part of the contract terms between the Grantee
and the contractor.
f. Training expenses may be included when it is part of the contract terms between the
Grantee and the contractor.
7. Communications
a. This category includes the cost of telephone services (cell and/or land lines), hotline, data
lines, internet services, cloud services, copy machine, and website necessary for the
operation of the program.
b. The cost of certain telecommunication and video surveillance services or equipment are
prohibited in accordance with Title 2 CFR 200.216.
c. For budgeting purposes, when the Communications line-item budget will not exceed 10
percent of the total budgeted grant expenses, specific detail will not be required. Detail is
required only when the Communications line-item budget will exceed 10 percent.
8. Grantee Rent Expense
a. This category includes the cost of rent/leases by the Grantee for space related to the
operation of the program.
b. This category does not include the cost of client rent assistance or equipment
rentals/leases.
9. Space Expenses
a. This category includes costs to maintain a facility related to the operation of the program.
Costs include electricity, heating and air conditioning, maintenance and repairs, lawncare
and snowplowing, janitorial services, insurance, security system, depreciation (when the
space is owned by the Grantee), etc.
11
b. These costs must be allocated equitably to all Federal and non-Federal activities related to
the space.
c. Shelter Expenses – The costs associated with operating a shelter. Includes such things as
rent or depreciation, insurance, utilities, maintenance and repairs, snow removal, lawn
care, trash removal, security system etc.
10. Capital Expenditures – Equipment and Other
a. Capital Expenditures – Equipment
1) Equipment is defined as an article of non-expendable property having a useful live of
more than one year and acquisition cost of $5,000 or more per unit. Items with an
acquisition cost of less than $5,000 classified as supplies and materials.
2) The cost of single a single unit or piece of equipment includes the necessary
accessories and installation costs.
3) When the Grantee’s definition and threshold differs from the definition above, the
Grantee will budget and report only those equipment purchases of $5,000 or more, on
the Capital Expenditures – Equipment and Other line item.
4) Equipment purchases must have prior written approval from MDHHS if the item will be
expensed in the year of purchase. The approved Budget does not qualify as prior
written approval. When equipment purchases are not expensed in the year of purchase,
the Grantee may only expense the deprecation calculated in accordance with its written
policy.
b. Capital Expenditures – Other
1) This category includes capital outlay for capital assets other than equipment.
12
CAPITAL ASSETS AND DEPRECIATION
Title 2 CFR 200.1 defines capital assets as tangible or intangible assets used in
operations having a useful life of more than one year which are capitalized in
accordance with Generally Accepted Accounting Principles and includes:
• Land, buildings (facilities), equipment, and intellectual property (including
software) whether acquired by purchase, construction, manufacture, exchange,
or through a lease accounted for as financial purchase under GASB or a finance
lease under FASB.
Additions, improvements, modifications, replacements, rearrangements, reinstallations,
renovations, or alterations to capital assets that materially increase their value or useful
life.
Title 2 CFR 200.439(b) includes the following rules of allowability for equipment and
other capital expenditures.
1. Capital expenditures for general purpose equipment, building, and land are
unallowable as direct charges, except with the prior written approval of the
Federal awarding agency or the pass-through entity.
2. Capital expenditures for special purpose equipment are allowable as direct costs,
provided that items with a cost of $5,000 or more have prior written approval of
the Federal awarding agency or the pass-through entity.
3. Capital expenditures for improvements to land, buildings, or equipment which
materially increase their value or useful life are unallowable as a direct cost
except with prior written approval from the Federal awarding agency or the pass-
through entity.
4. When approved as a direct charge, capital expenditures will be charged in the
period in which the expenditure is incurred.
5. The unamortized portion of any equipment written off as a result of a change in
capitalization levels may be recovered by continuing to claim the otherwise
allowable depreciation on the equipment or by amortizing the amount to be
written off over a period of years negotiated with the Federal cognizant agency
for indirect cost.
6. Cost of equipment disposal is allowable if the non-Federal entity is instructed by
the Federal awarding agency to otherwise dispose or transfer the equipment.
7. Equipment and other capital assets are unallowable as indirect costs.
13
Title 2 CFR 200.1 defines capital assets as tangible or intangible assets used in
operations having a useful life of more than one year which are capitalized in
accordance with Generally Accepted Accounting Principles and includes:
• Land, buildings (facilities), equipment, and intellectual property (including
software) whether acquired by purchase, construction, manufacture, exchange,
or through a lease accounted for as financial purchase under GASB or a finance
lease under FASB.
• Additions, improvements, modifications, replacements, rearrangements,
reinstallations, renovations, or alterations to capital assets that materially
increase their value or useful life.
11. Client Assistance – Rent
a. This category includes the cost of rental assistance provided for eligible clients in
accordance with the program requirements.
b. The Grantee must account for rental assistance separate from all other client
assistance.
12. Client Assistance – All Other
a. This category includes the costs of providing assistance for eligible clients in
accordance with program requirements. The guidance below is not meant to be
comprehensive, and some costs may not be allowable for a particular program. It
is the Grantee’s responsibility to budget and report expenses in accordance with
the program requirements.
b. Examples include:
1. Gift Cards/Prepaid Cards/E-Cards/Store Cards/Vouchers – The cost various
types of purchase cards (e.g., gas, phone, food), vouchers (e.g., laundry
vouchers for a local laundromat), and public transportation cards/tokens, etc.
in accordance with program requirements.
2. Transportation – The cost of taxis, Uber, Lyft, etc. for eligible clients when
necessary for the health and safety for eligible clients in accordance with
program requirements.
3. Utilities – The costs associated with heat, electricity, water, etc. for eligible
clients in accordance with program requirements.
14
4. Personal Care – The costs associated with food, formula, clothing, diapers,
toiletries, medication, medical equipment, etc. for eligible clients in
accordance with program requirements.
5. Safety – The cost of changing windows and doors or locks, cost of short-term
alternative housing (e.g., hotel due to shelter capacity), security cameras,
assistance for obtaining long-term housing for a victim (regardless of
distance, based on safety needs) etc. for eligible clients in accordance with
program requirements.
6. Other – The cost of assistance not specifically identified above for eligible
clients in accordance with program requirements
13. Other Expenses
a. This cost category includes expenses not previously identified on other line items
purchased for the operation of the program.
b. This cost category does not include indirect expenses which are included below.
14. County / City Central Services
a. These are costs associated with central support activities of the local governing
unit allocated to the local health department accordance with Title 2 CFR, part
200.
15. General and Administrative Indirect Expenses
These cost categories are used to distribute costs of general administrative operations
that have not been directly charged to individual subrecipient programs. The Indirect Cost
expenditures distribute administrative overhead costs to each program element, project,
or service grouping. Two separate local rates may apply to the agreement period (i.e.,
one for each local fiscal year). Use Calendar Rate 1 to reflect the rate applicable to the
first part of the agreement period and Calendar Rate 2 for the rate applicable to the latter
part. Indirect costs are not allowed on programs elements designated as vendor
relationship.
An indirect rate proposal and related supporting documentation must be retained for audit
in accordance with records retention requirements. In addition, these documents are
reviewed as part of the Single Audit, subrecipient monitoring visit, or other State of
Michigan reviews.
Following is further clarification regarding indirect rate and/or cost allocation approval
requirements to distribute administrative overhead costs, in accordance with Title 2 CFR
Part 200 (formerly Circular A-87 2 CFR Part 225, Appendix E), for Local Health
Departments budgeting indirect costs:
1. Local Health Departments receiving more than $35 million in direct Federal awards
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are required to have an approved indirect cost rate from a Federal Cognizant
Agency. If your Local Health Department has received an approved indirect rate
from a Federal Cognizant agency, attach the Federal approval letter to your MI E-
Grants Grantee Profile.
2. Local Health Departments receiving $35 million or less in direct Federal awards
are required to prepare indirect cost rate proposals in accordance with Title 2 CFR
and maintain the documentation on file subject to review.
3. Local Health Departments that received approved indirect cost rates from another
State of Michigan Department should attach their State approval letter to their MI
E-Grants Grantee Profile.
4. Local Health Departments with cost allocation plans should reflect these
allocations in the Other Cost Distributions budget category.
The amount of Indirect Cost should be allocated to all appropriate program elements with
the total equivalent amount reflected as a credit or minus in the Administration projects.
County-City Central Services Cost Allocation Plan
a. This category includes the allocation of central services costs allocated to the
program.
b. Central service departments are within the county or city government that exist to
provide support services to other operating departments within that unit of
government.
c. Examples of central service departments include finance, accounting, facilities
maintenance, information technology, human resources, purchasing, motor
pools, etc.
d. All costs and data used the distribute the costs included in the plan must be
supported by formal accounting and other records that support the propriety of
the costs assigned to Federal awards.
e. Each central service cost allocation plan is required to be certified by the local
government.
f. See Title 2 CFR Part 200 Appendix V, State/Local Governmentwide Central
Service Cost Allocation Plans for specific requirements.
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Other Indirect Cost Distributions
a. This category includes various contributing activity costs to appropriate program
areas based on a documented allocation methodology in accordance with Title 2
CFR 200.
b. This category is generally associated with governmental entities that utilize a
City-County Central.
c. Use to distribute various contributing activity costs to appropriate program areas
based upon activity counts, time study supporting data or other reasonable and
equitable means. An example of Other Cost Distributions is nursing supervision.
The distribution process permits costs reflected in a single program element to be
subsequently distributed, perhaps only in part, to other programs or projects as
appropriate. If an allocation is made, the charges must be reflected in the
appropriate program element and the offsetting credit reflected in the program
element being distributed. There must be a documented, well-defined rationale
and audit trail for any cost distribution or allocation based upon Title 2 CFR,
Part 200 Cost Principles Local Health Departments using the cost distribution or
cost allocation must develop the plan in accordance with the requirements
described in Title 2 CFR, Part 200. Local Health Departments should maintain
supporting documentation for audit in accordance with record retention
requirements. The plan should include a Certification of Cost Allocation plan in
accordance with Title 2 CFR, Part 200 Appendix V. The cost allocation plan
documentation is not required to be submitted unless specifically requested.
d. Cost associated with the Essential Local Public Health Services (ELPHS), Maternal
and Child Health (MCH) Block Grant and Fixed Fee may be budgeted in the
associated program element and distributed to the associated projects.
e. Federal Provided Vaccine Value should be reported on a separate line and clearly
identified.
SOURCE OF FUNDS
Source of funds are to be entered for each program element, project, or group of
services by applicable major category as follows.
1. MDHHS Comprehensive
Funding (Federal and/or State dollars) provided by MDHHS for this grant agreement.
2. Fees and Collections – 1st and 2nd Party
a. 1st party funds received from private payers, including patients, source users,
and any member of the general public receiving services.
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b. 2nd party funds received from organizations, private or public, who might
reimburse services for a group or under a special plan.
c. Revenues will be reported when earned (accrual basis of accounting) or when
received (cash basis of accounting).
3. Fees and Collections – 3rd Party
a. 3rd Party funds received from private insurances, Medicaid, Medicare, or other
applicable titles of the Social Security Act directly related to the cost of providing
patient care or other services.
b. Revenues will be reported when earned (accrual basis of accounting) or when
received (cash basis of accounting).
4. Local Funds
All local support in the appropriate element, project, or service group column. This may
include local property tax, and other local revenue. Does not include fees.
5. Federal or State (Non MDHHS)
Funds provided to directly to the Grantee from the State of Michigan or the Federal
government (other than MDHHS) to support the program.
6. Other
Funding provided by foundation grants, United Way grants, private donations, fund-
raising, charitable contributions, etc. that provide support to the program.
7. In-Kind Match
Represents the value of donated services (e.g., accounting, legal, medical, etc.),
donated materials and supplies, donated space, etc. that support the program.
8. MDHHS Fixed Unit Rate
Select the type of fee-for-services from the lookup button to correspond with the
program element.
9. MCH Funding
This section includes all the funding projected to be due under Comprehensive
Agreement specific to the CMH eligible program elements. Please note: the MI E-
Grants System validates the MCH budgeted funds across the appliable program
elements to assure the agreement does not exceed the MCH allocation.
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10. Required Match – Local
Funds projected to be local contribution for programs that have a match contribution
requirement (Please note: for Medicaid Outreach, CSHCS Medicaid Outreach, or
Nurse Family Partnership Medicaid Outreach, this amount represents the 50% matching
local contribution for allocable Medicaid Outreach Activities. Federal Medicaid Outreach
and Required Local match amounts should equal each other.)
12. Federal Medicaid Outreach
(Please note: to be used only for Medicaid Outreach, CSHCS Medicaid Outreach or
Nurse Family Partnership Medicaid Outreach program elements.) Funds projected to
be received from the federal government for allowable Medicaid Outreach activities.
This amount represents the anticipated 50% federal administrative match of local
contributions.
13. Federally Provided Vaccines
The projected value of federally provided vaccines.
14. Local Non-ELPHS (Local funds budgeted for the following expenditures)
1. Expenditures for services not designated as required and allowable for ELPHS
funding (e.g., medical examiner and inpatient maternity services); expenditures
determined not to be reasonable; and expenditures in excess of the maximum
state share of funds available.
2. Any losses arising from uncollectible accounts and other related claims. Under-
recovery of reimbursable expenditures from, or failure to bill, available funding
sources that would otherwise result in exclusions from ELPHS funding, if
recovered.
3. However, no exclusion is required where the local jurisdiction has made and
documented a decision to have local funds underwrite:
a. The cost of uncollectible accounts or bad debts incurred in support of
providing required or allowable health services. An example of this condition
would be for services provided to indigents who are billed as a matter of
procedure with little chance for receipt of payment.
b. Potential recoveries or under-recoveries from other sources for the principal
purpose of providing required and allowable health services at free or
reduced cost to the public served by the Grantee. An example would be
keeping fees for services at a reduced level for the benefit of the people
served by the Grantee while recognizing that to do so limits recovery from
third parties for the same types of services.
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4. Contributions to a contingency reserve or any similar provisions for unforeseen
events.
5. Charitable contributions and donations.
6. Salaries and other incidental expenditures of the chief executive of a political
subdivision (i.e., county executive and mayor). Legislative expenditures, such as,
salaries and other incidental expenditures of local governing bodies (i.e., county
commissioners and city councils). Do not enter board of health expenses.
7. Expenditures for amusements, social activities and other incidental expenditures
related to, such as, meals, beverages, lodging, rentals, transportation, and
gratuities.
8. Fines, penalties, and interest on borrowings.
9. Capital Expenditures - Local capital outlay for purchase of facilities and equipment
(assets) are excluded from ELPHS funding.
15. Other Non- ELPHS
Funds budgeted from sources other than state, federal and local appropriations to the
extent that they are not eligible for ELPHS (e.g., funding from local substance abuse
coordinating grantee, local area on aging grantees).
16. Federal Cost Based Reimbursement
Funds received from Federal Cost Based Reimbursement must be budgeted and
reported in the program in which they were earned. See MCBR Budget and FSR
MDHHS Guidance for reporting requirements.