HomeMy WebLinkAboutResolutions - 2025.05.01 - 42058
AGENDA ITEM: OakVideo Conference Management Software Replacement
DEPARTMENT: Information Technology
MEETING: Board of Commissioners
DATE: Thursday, May 1, 2025 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2025-5162
Motion to approve an extension of the current AVI-SPL LLC contract #00913 for five (5) years from
the current contract end date of 09/30/25 to 09/30/30, increasing the NTE amount by $472,000, and
the appropriation and transfer of the amount totaling $121,429.65 from the General Fund Non-
Departmental Transfers (9090101) Technology Projects-One Time (760180) to the Information
Technology Fund (#63600) for the OakVideo Conferencing Management Software Replacement.
ITEM CATEGORY SPONSORED BY
Contract Gwen Markham
INTRODUCTION AND BACKGROUND
Appropriation of funding and contract extension for the OakVideo Conferencing Management
Software Replacement.
The current AVI-SPL LLC. vendor supplied OakVideo Conferencing Management Software, Clariti,
used by Oakland County courts and Oakland County public safety agencies. The current Clariti
video conferencing solution used by Oakland County has been discontinued by the vendor effective
09/30/25. The IT Department, in order to keep the same agnostic environment currently in use, has
chosen the Pexip video conferencing solution as the replacement. This provides the ability to
maintain flexible video conferencing options within the County without relying on hardware
constraints within a cloud environment.
The current AVI-SPL LLC vendor has provided the County with a five (5) year estimate for the Pexip
video conferencing solution. The new system will be procured by Oakland County at a projected first
year including implementation costs and Year 1 service cost of $121,429.65. The FY26 and FY27
budgets will be included with the FY 26-28 budget development process.
FISCAL IMPACT: Budget Amendment Attached
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Rod Davenport, Chief Information Officer
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 5/1/2025
AGENDA DEADLINE: 04/17/2025 4:30 PM
ATTACHMENTS
1. OakVideo Schedule A_
2. AMENDMENT OF CONTRACT 010684 AMENDMENT 01 AMENDMENT DATE: April 10,
2025
3. Oakland County Amendment AVI-SPL LLC 010684_01 - signed
COMMITTEE TRACKING
2024-04-23 Finance - Recommend to Board
2025-05-01 Full Board - Adopt
Motioned by: Commissioner Linnie Taylor
Seconded by: Commissioner Penny Luebs
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia
Gershenson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ann Erickson Gault,
Linnie Taylor, Robert Smiley (18)
No: None (0)
Abstain: None (0)
Absent: (0)
Passed
Oakland County, Michigan
Information Technology - OakVideo Conferencing Management Software Replacement
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID
(GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2025
Amendment
E General Fund Non-Departmental Operations FND10100 CCN9090101 SC760180 PRG196030 760000 Technology Projects-One Time $(121,430)
E General Fund Non-Departmental Operations FND10100 CCN9010101 SC788001 PRG196030 BFA63600 788001 Transfers Out– IT Fund $121,430
Total Expenditures $-
R Information Technology Fund IT Administration FND63600 CCN1080101 RC695500 PRG152000 BFA10100 695500 Transfer In - Gen Fund $121,430
Total Revenue $121,430
E Information Technology Fund IT Application Services FND63600 CCN1080201 SC731780 PRG152000 730000 Software Support and Maintenance $101,270
E Information Technology Fund IT Application Services FND63600 CCN1080201 SC731458 PRG152000 730000 Professional Services $5,160
E Information Technology Fund IT Application Services FND63600 CCN1080201 SC773630 PRG152000 730000 InfoTech Development $15,000
Total Expenditures $121,430
AMENDMENT OF CONTRACT 010684
Page 1 Rev Oct 2024
Information Technology AJK
AMENDMENT OF CONTRACT 010684
AMENDMENT 01
AMENDMENT DATE: April 10, 2025
This AMENDMENT OF CONTRACT (hereafter this "Amendment") is made and entered into by and between the
Contractor named and identified below, (hereafter “Contractor”) and the COUNTY OF OAKLAND (hereafter
“County”) whose address is 2100 Pontiac Lake Rd, Waterford, MI 48328.
CONTRACTOR ADDRESS
AVI-SPL LLC
P.O Box 844612
Boston MA 02284-4612 Vendor Number: 40213
The County and Contractor agree and acknowledge that the purpose of this Amendment is to modify the Contract
as provided herein and otherwise continue the present contractual relationship between the Parties as described
in their current contract with the same contract number as above.
The Parties hereby agree to amend the current Contract as follows:
1.0 The County and Contractor agree that any and all defined words or phrases in the current Contract
between the parties will apply equally to and throughout the Amendment.
2.0 The Parties agree that any and all other terms and conditions set forth in the current Contract between
the Parties shall remain in full force and effect and shall not be modified, excepted, diminished, or
otherwise changed or altered by this Amendment except as otherwise expressly provided for in this
Amendment.
AMENDMENT OF CONTRACT 010684
Page 2 Rev Oct 2024
3.0 Description of Change. Exhibit IX (Scope of Deliverables/Payment Obligations) of the Contract is
modified as follows
3.1 One-Time Courts Equipment Costs Table (Section 4.2 of Exhibit IX Scope of Deliverables)
3.1.1 The One-Time Court Equipment Cost Table in Section 4.2 of Exhibit IX is deleted and replaced
by the following table:
Courtroom Equipment Cost
Description Quantity Manufacturer # List Price Total Price
Poly G7500 4k Codec Presentation
System, Studio E70 auto track cam with
wall mount, IP Mic, TC8, NTSC/PAL;
Cables: 1 HDMI 1.8m, 1 CAT 5E LAN
3.6m, 1 CAT 5E SHLD 25ft, Power:
Amer - Type B, NEMA 5-15.
Maintenance Contract Required
15
Poly SKU: 7200-87310-
001
HP SKU: 83Z53AA#ABA
$5,870.32 $88,054.80
Poly IP Ceiling Microphone Array 15 Poly SKU: 2215-85360-
001 HP SKU: 875S1AA $789.86 $11,847.90
Poly video conference system remote
control 15 Poly SKU: 2201-52885-
001 HP SKU: 875J4AA $159.67 $2,394.90
Poly video conference system remote
control
County paid for equipment that became
unavailable for purchase. AVI gave the
county credit to purchase a different
model.
-15 Poly SKU: 2201-52885-
001 HP SKU: 875J4AA -$159.67 -$2,394.90
Poly video conference system remote
control – REPLACEMENT 30 HP-POLY-HP-875L4AA $102.63 $3,078.90
AVI-SPL Change CR001
Price adjustment 1 Addition of $0.15 to
balance contract $0.15
Tripp Lite Surge Protector Power Strip 7
Outlet 15 SUPER7B $25.31 $379.65
Samsung 55" TV 15 BE55T-H $527.33 $7,909.95
Articulating TV mount 15 FPWARTB2 $189.60 $2,844.00
G7500 wall mount 15 2200-85920-001 (HP#
874R4AA) $23.77 $356.55
E70 UNIVERSAL CAMERA MOUNT
FOR COURTS 15 $122.77 $1,841.55
AMENDMENT OF CONTRACT 010684
Page 3 Rev Oct 2024
AVI-SPL Change CR002 – Southfield
G7500 wall mount
County paid for equipment that became
unavailable for purchase. AVI gave the
county credit to purchase a different
model.
1 2200-85920-001 (HP#
874R4AA) -$23.77 -$23.77
AVI-SPL Change CR002 - Southfield
MICROPHONE, POLY IP TABLE
ARRAY, (1)MIC ARRAY/(1)25' CAT5E
1 HP-874R3AA $515.40 $515.40
AVI-SPL Change CR002 - Southfield
MOUNT, FULL MOTION TV WALL UP
TO 70"
County paid for equipment that became
unavailable for purchase. AVI gave the
county credit to purchase a different
model.
1 STAFPWARTB2 -$202.98 -$202.98
AVI-SPL CR002 - Southfield
FLAT PANEL FLOOR STAND,
UNIVERSAL, BLACK
1 CHIMF1UB $828.40 $828.40
AVI-SPL CR002 - Southfield
HEIGHT-ADJUSTABLE ACCESSORY
SHELF FOR CARTS AND STANDS
1 CHIPAC710 $123.12 $123.12
AVI-SPL CR002 - Southfield
UNIVERSAL CAMERA MOUNTING
FOR EAGLE REALPRESENCE
EAGLEYE
County paid for equipment that became
unavailable for purchase. AVI gave the
county credit to purchase a different
model.
1 HPP-89L88AA -$122.76 -$122.76
AVI-SPL CR002 - Southfield
SHELF FOR VC CAMERA 1 CHIPAC716 $148.96 $148.96
AVI-SPL CR002 - Southfield
25% Restocking fee 1 AVISPL $87.38 $87.38
Total Courthouse Equipment $117,667.20
AMENDMENT OF CONTRACT 010684
Page 4 Rev Oct 2024
3.2 One-Time Professional Services / Installation Costs table (Section 4.3 of Exhibit IX)
3.2.1 The One-Time Professional Services/Installation Costs Table in Section 4.3 of Exhibit IX
is deleted and replaced by the following table:
Professional Services / Installation Costs Quantity Price per site Total Cost
Courtroom equipment installation, initial configuration, and testing 13 $2,823.00 $36,699.00
PD/Jail equipment installation, initial configuration, and testing 25 $3,470.50 $86,762.50
Cancel 52/3 District Court Rochester Hills
AVI gave the county credit for the pre-paid agency installation cost
because the agency opted out of Video Equipment Refresh program.
The agency hardware purchased will be retained by the County as a
spare.
1 -$1,590.50 -$1,590.50
Cancel Auburn Hills PD
AVI gave the county credit for the pre-paid agency installation cost
because the agency opted out of Video Equipment Refresh program.
The agency hardware purchased will be retained by the County as a
spare.
1 -$1,700.50 -$1,700.50
Cancel Hazel Park
AVI gave the county credit for the pre-paid agency installation cost
because the agency opted out of Video Equipment Refresh program.
The agency hardware purchased will be retained by the County as a
spare.
1 -$1,700.50 -$1,700.50
Cancel Michigan State Police Metro North PD
AVI gave the county credit for the pre-paid agency installation cost
because the agency opted out of Video Equipment Refresh program.
The agency hardware purchased will be retained by the County as a
spare.
1 -$1,700.50 -$1,700.50
Add – OCSO Jail – Video A4
1 $1,700.50 $1,700.50
Additional PM and Admin Costs for OCSO Jail – Video A4 location
1 $187.00 $187.00
Additional Professional Services – Pontiac
1 $785.00 $785.00
Additional General & Administrative Costs – Pontiac
1 $19.23 $19.23
Miscellaneous hardware (screws, wall anchors, etc.) and wire molding to
secure extension cords and network cables for each installation
$12,539.28
AMENDMENT OF CONTRACT 010684
Page 5 Rev Oct 2024
General and Administrative (freight, local mileage, administrative etc.).
$8,994.26
AVI-SPL CHANGE - CR002 - Southfield
Additional Professional Services
1 $542.00 $542.00
AVI-SPL CHANGE - CR002 – Southfield
Additional Miscellaneous hardware
1 $61.03 $61.03
AVI-SPL CHANGE - CR002 – Southfield
Additional General & Administrative Costs
1 $79.64 $79.64
AVI-SPL CHANGE - CR003
Additional Professional Services
1 $614.00 $614.00
AVI-SPL CHANGE - CR003
Additional Miscellaneous Hardware
1 $531.69 $531.69
AVI-SPL CHANGE - CR003
Additional General & Administrative Costs
1 $13.49 $13.49
AVI-SPL CHANGE - CR004
Cancellation by Pontiac on installation day
AVI-SPL Labor Cost
1 $1,467.00 $1,467.00
AVI-SPL CHANGE - CR004
Cancellation by Pontiac on installation day
AVI-SPL Administration Cost
1 $107.88 $107.88
AVI-SPL CHANGE - CR005
52/3 District Court Rochester Hills
Remove existing video conferencing equipment - deliver equipment to
OCIT for County asset retirement.
1 $866.00 $866.00
AVI-SPL CHANGE - CR005
Auburn Hills PD
Remove existing video conferencing equipment - move to agency storage
room for OCIT pickup and asset retirement.
1 $866.00 $866.00
AVI-SPL CHANGE - CR005
Hazel Park PD
Remove existing video conferencing equipment - - deliver equipment to
OCIT for County asset retirement
1 $866.00 $866.00
AVI-SPL CHANGE - CR005
Michigan State Police Metro North PD
Remove existing video conferencing equipment - - deliver equipment to
OCIT for County asset retirement.
1 $866.00 $866.00
AVI-SPL CHANGE - CR005
Additional Includes all G & A expenses: vehicle mileage, shipping and
insurance, as applicable.
1 $351.41 $351.41
Total Professional Services / Installation Costs $148,226.91
AMENDMENT OF CONTRACT 010684
Page 6 Rev Oct 2024
3.3 Support & Maintenance Warranty Costs table (Section 4.4 of Exhibit IX)
3.3.1 The One-Time Support & Maintenance Warranty Costs Table in Section 4.4 of Exhibit IX is deleted
and replaced by the following table:
Support & Maintenance
Warranty Costs Duration Quantity Price each Total Cost
5-year maintenance plan for Poly X30 5 years 27 $776.47 $20,964.69
5-year maintenance plan for Poly G7500 5 years 15 $5,003.56 $75,053.40
5-year maintenance plan for Poly TC8
INCLUDED W/G7500 5 years 15 $0.00 $0.00
OPTIONAL: AVI-SPL 12 MONTH
ENHANCED SERVICE PLAN (3 YR) 1 year 1 $5,658.03 $5,658.03
Contract Cost Adjustment to above 1 $26.48 $26.48
OPTIONAL: SAMSUNG EXTENDED 2
YR WARRANTY FOR DISPLAYS ON (5
YR)
2 years 42 $100.88 $4,236.96
AVI-SPL CHANGE - CR002 - Southfield
OPTIONAL: AVI-SPL 12 MONTH
ENHANCED SERVICE PLAN (3 YR)
1 $52.41 $52.41
Total Support & Maintenance Warranty Costs $105,991.97
AMENDMENT OF CONTRACT 010684
Page 7 Rev Oct 2024
3.4 On-Time Summary Cost table (Section 4.5 of Exhibit IX)
3.4.1 The One-Time Summary Cost Table in Section 4.5 of Exhibit IX is deleted and replaced by the following
table:
Cost Description One-time Cost
Total Courts Equipment Cost $75,913.20
Total Police / Jail Equipment Cost $117,667.20
Total Professional Services/Installation Cost $148,226.91
Total Support and Maintenance / Warranty Costs
$105,991.97
Total Implementation Costs $ $447,799.28
4. PAYMENT
4.1 County shall provide payment to Contractor for Implementation Costs as follows:
* Contract Execution Schedule
Percentage of Total
Payment Due
Begin Total Payment Post Payment
Remaining
Contract Execution 50% $447,799.28 $221,225.38 $226,573.90
County Confirmation of Full Equipment
Delivery at the Contractor’s location in
Wixom MI
40%
$226,573.90
$176,980.31 $49,593.59
Final Contract Adjustments
Final System User Testing Acceptance &
Documentation Form Signed by the County
10%
$49,593.59
$49,593.59 $0.00
AMENDMENT OF CONTRACT 010684
Page 8 Rev Oct 2024
For and in consideration of the mutual assurances, promises, acknowledgments, warrants, representations, and
agreements set forth in the Contract and this Amendment, and for other good and valuable consideration, the
receipt and adequacy of which is hereby acknowledged, the undersigned hereby execute this Amendment on
behalf of the County, and Contractor and by doing so legally obligate and bind the County and Contractor to the
terms and conditions of the Contract and this Amendment.
THE CONTRACTOR: SIGN / DATE:
AVI-SPL LLC
THE COUNTY OF OAKLAND: SIGN / DATE:
Paula S Reyes, Chief of Purchasing
CLA
Robert G Dean (Apr 11, 2025 11:39 EDT)
Robert G Dean
a0'a Re4e. (Apr 1у, 2025 09:3х EDT)
6aXOa Re\eV
AMENDMENT OF CONTRACT 010684
Page 1 Rev Oct 2024
Information Technology AJK
AMENDMENT OF CONTRACT 010684
AMENDMENT 01
AMENDMENT DATE: April 10, 2025
This AMENDMENT OF CONTRACT (hereafter this "Amendment") is made and entered into by and between the
Contractor named and identified below, (hereafter “Contractor”) and the COUNTY OF OAKLAND (hereafter
“County”) whose address is 2100 Pontiac Lake Rd, Waterford, MI 48328.
CONTRACTOR ADDRESS
AVI-SPL LLC
P.O Box 844612
Boston MA 02284-4612 Vendor Number: 40213
The County and Contractor agree and acknowledge that the purpose of this Amendment is to modify the Contract
as provided herein and otherwise continue the present contractual relationship between the Parties as described
in their current contract with the same contract number as above.
The Parties hereby agree to amend the current Contract as follows:
1.0 The County and Contractor agree that any and all defined words or phrases in the current Contract
between the parties will apply equally to and throughout the Amendment.
2.0 The Parties agree that any and all other terms and conditions set forth in the current Contract between
the Parties shall remain in full force and effect and shall not be modified, excepted, diminished, or
otherwise changed or altered by this Amendment except as otherwise expressly provided for in this
Amendment.
AMENDMENT OF CONTRACT 010684
Page 2 Rev Oct 2024
3.0 Description of Change. Exhibit IX (Scope of Deliverables/Payment Obligations) of the Contract is
modified as follows
3.1 One-Time Courts Equipment Costs Table (Section 4.2 of Exhibit IX Scope of Deliverables)
3.1.1 The One-Time Court Equipment Cost Table in Section 4.2 of Exhibit IX is deleted and replaced
by the following table:
Courtroom Equipment Cost
Description Quantity Manufacturer # List Price Total Price
Poly G7500 4k Codec Presentation
System, Studio E70 auto track cam with
wall mount, IP Mic, TC8, NTSC/PAL;
Cables: 1 HDMI 1.8m, 1 CAT 5E LAN
3.6m, 1 CAT 5E SHLD 25ft, Power:
Amer - Type B, NEMA 5-15.
Maintenance Contract Required
15
Poly SKU: 7200-87310-
001
HP SKU: 83Z53AA#ABA
$5,870.32 $88,054.80
Poly IP Ceiling Microphone Array 15 Poly SKU: 2215-85360-
001 HP SKU: 875S1AA $789.86 $11,847.90
Poly video conference system remote
control 15 Poly SKU: 2201-52885-
001 HP SKU: 875J4AA $159.67 $2,394.90
Poly video conference system remote
control
County paid for equipment that became
unavailable for purchase. AVI gave the
county credit to purchase a different
model.
-15 Poly SKU: 2201-52885-
001 HP SKU: 875J4AA -$159.67 -$2,394.90
Poly video conference system remote
control – REPLACEMENT 30 HP-POLY-HP-875L4AA $102.63 $3,078.90
AVI-SPL Change CR001
Price adjustment 1 Addition of $0.15 to
balance contract $0.15
Tripp Lite Surge Protector Power Strip 7
Outlet 15 SUPER7B $25.31 $379.65
Samsung 55" TV 15 BE55T-H $527.33 $7,909.95
Articulating TV mount 15 FPWARTB2 $189.60 $2,844.00
G7500 wall mount 15 2200-85920-001 (HP#
874R4AA) $23.77 $356.55
E70 UNIVERSAL CAMERA MOUNT
FOR COURTS 15 $122.77 $1,841.55
AMENDMENT OF CONTRACT 010684
Page 3 Rev Oct 2024
AVI-SPL Change CR002 – Southfield
G7500 wall mount
County paid for equipment that became
unavailable for purchase. AVI gave the
county credit to purchase a different
model.
1 2200-85920-001 (HP#
874R4AA) -$23.77 -$23.77
AVI-SPL Change CR002 - Southfield
MICROPHONE, POLY IP TABLE
ARRAY, (1)MIC ARRAY/(1)25' CAT5E
1 HP-874R3AA $515.40 $515.40
AVI-SPL Change CR002 - Southfield
MOUNT, FULL MOTION TV WALL UP
TO 70"
County paid for equipment that became
unavailable for purchase. AVI gave the
county credit to purchase a different
model.
1 STAFPWARTB2 -$202.98 -$202.98
AVI-SPL CR002 - Southfield
FLAT PANEL FLOOR STAND,
UNIVERSAL, BLACK
1 CHIMF1UB $828.40 $828.40
AVI-SPL CR002 - Southfield
HEIGHT-ADJUSTABLE ACCESSORY
SHELF FOR CARTS AND STANDS
1 CHIPAC710 $123.12 $123.12
AVI-SPL CR002 - Southfield
UNIVERSAL CAMERA MOUNTING
FOR EAGLE REALPRESENCE
EAGLEYE
County paid for equipment that became
unavailable for purchase. AVI gave the
county credit to purchase a different
model.
1 HPP-89L88AA -$122.76 -$122.76
AVI-SPL CR002 - Southfield
SHELF FOR VC CAMERA 1 CHIPAC716 $148.96 $148.96
AVI-SPL CR002 - Southfield
25% Restocking fee 1 AVISPL $87.38 $87.38
Total Courthouse Equipment $117,667.20
AMENDMENT OF CONTRACT 010684
Page 4 Rev Oct 2024
3.2 One-Time Professional Services / Installation Costs table (Section 4.3 of Exhibit IX)
3.2.1 The One-Time Professional Services/Installation Costs Table in Section 4.3 of Exhibit IX
is deleted and replaced by the following table:
Professional Services / Installation Costs Quantity Price per site Total Cost
Courtroom equipment installation, initial configuration, and testing 13 $2,823.00 $36,699.00
PD/Jail equipment installation, initial configuration, and testing 25 $3,470.50 $86,762.50
Cancel 52/3 District Court Rochester Hills
AVI gave the county credit for the pre-paid agency installation cost
because the agency opted out of Video Equipment Refresh program.
The agency hardware purchased will be retained by the County as a
spare.
1 -$1,590.50 -$1,590.50
Cancel Auburn Hills PD
AVI gave the county credit for the pre-paid agency installation cost
because the agency opted out of Video Equipment Refresh program.
The agency hardware purchased will be retained by the County as a
spare.
1 -$1,700.50 -$1,700.50
Cancel Hazel Park
AVI gave the county credit for the pre-paid agency installation cost
because the agency opted out of Video Equipment Refresh program.
The agency hardware purchased will be retained by the County as a
spare.
1 -$1,700.50 -$1,700.50
Cancel Michigan State Police Metro North PD
AVI gave the county credit for the pre-paid agency installation cost
because the agency opted out of Video Equipment Refresh program.
The agency hardware purchased will be retained by the County as a
spare.
1 -$1,700.50 -$1,700.50
Add – OCSO Jail – Video A4
1 $1,700.50 $1,700.50
Additional PM and Admin Costs for OCSO Jail – Video A4 location
1 $187.00 $187.00
Additional Professional Services – Pontiac
1 $785.00 $785.00
Additional General & Administrative Costs – Pontiac
1 $19.23 $19.23
Miscellaneous hardware (screws, wall anchors, etc.) and wire molding to
secure extension cords and network cables for each installation
$12,539.28
AMENDMENT OF CONTRACT 010684
Page 5 Rev Oct 2024
General and Administrative (freight, local mileage, administrative etc.).
$8,994.26
AVI-SPL CHANGE - CR002 - Southfield
Additional Professional Services
1 $542.00 $542.00
AVI-SPL CHANGE - CR002 – Southfield
Additional Miscellaneous hardware
1 $61.03 $61.03
AVI-SPL CHANGE - CR002 – Southfield
Additional General & Administrative Costs
1 $79.64 $79.64
AVI-SPL CHANGE - CR003
Additional Professional Services
1 $614.00 $614.00
AVI-SPL CHANGE - CR003
Additional Miscellaneous Hardware
1 $531.69 $531.69
AVI-SPL CHANGE - CR003
Additional General & Administrative Costs
1 $13.49 $13.49
AVI-SPL CHANGE - CR004
Cancellation by Pontiac on installation day
AVI-SPL Labor Cost
1 $1,467.00 $1,467.00
AVI-SPL CHANGE - CR004
Cancellation by Pontiac on installation day
AVI-SPL Administration Cost
1 $107.88 $107.88
AVI-SPL CHANGE - CR005
52/3 District Court Rochester Hills
Remove existing video conferencing equipment - deliver equipment to
OCIT for County asset retirement.
1 $866.00 $866.00
AVI-SPL CHANGE - CR005
Auburn Hills PD
Remove existing video conferencing equipment - move to agency storage
room for OCIT pickup and asset retirement.
1 $866.00 $866.00
AVI-SPL CHANGE - CR005
Hazel Park PD
Remove existing video conferencing equipment - - deliver equipment to
OCIT for County asset retirement
1 $866.00 $866.00
AVI-SPL CHANGE - CR005
Michigan State Police Metro North PD
Remove existing video conferencing equipment - - deliver equipment to
OCIT for County asset retirement.
1 $866.00 $866.00
AVI-SPL CHANGE - CR005
Additional Includes all G & A expenses: vehicle mileage, shipping and
insurance, as applicable.
1 $351.41 $351.41
Total Professional Services / Installation Costs $148,226.91
AMENDMENT OF CONTRACT 010684
Page 6 Rev Oct 2024
3.3 Support & Maintenance Warranty Costs table (Section 4.4 of Exhibit IX)
3.3.1 The One-Time Support & Maintenance Warranty Costs Table in Section 4.4 of Exhibit IX is deleted
and replaced by the following table:
Support & Maintenance
Warranty Costs Duration Quantity Price each Total Cost
5-year maintenance plan for Poly X30 5 years 27 $776.47 $20,964.69
5-year maintenance plan for Poly G7500 5 years 15 $5,003.56 $75,053.40
5-year maintenance plan for Poly TC8
INCLUDED W/G7500 5 years 15 $0.00 $0.00
OPTIONAL: AVI-SPL 12 MONTH
ENHANCED SERVICE PLAN (3 YR) 1 year 1 $5,658.03 $5,658.03
Contract Cost Adjustment to above 1 $26.48 $26.48
OPTIONAL: SAMSUNG EXTENDED 2
YR WARRANTY FOR DISPLAYS ON (5
YR)
2 years 42 $100.88 $4,236.96
AVI-SPL CHANGE - CR002 - Southfield
OPTIONAL: AVI-SPL 12 MONTH
ENHANCED SERVICE PLAN (3 YR)
1 $52.41 $52.41
Total Support & Maintenance Warranty Costs $105,991.97
AMENDMENT OF CONTRACT 010684
Page 7 Rev Oct 2024
3.4 On-Time Summary Cost table (Section 4.5 of Exhibit IX)
3.4.1 The One-Time Summary Cost Table in Section 4.5 of Exhibit IX is deleted and replaced by the following
table:
Cost Description One-time Cost
Total Courts Equipment Cost $75,913.20
Total Police / Jail Equipment Cost $117,667.20
Total Professional Services/Installation Cost $148,226.91
Total Support and Maintenance / Warranty Costs
$105,991.97
Total Implementation Costs $ $447,799.28
4. PAYMENT
4.1 County shall provide payment to Contractor for Implementation Costs as follows:
* Contract Execution Schedule
Percentage of Total
Payment Due
Begin Total Payment Post Payment
Remaining
Contract Execution 50% $447,799.28 $221,225.38 $226,573.90
County Confirmation of Full Equipment
Delivery at the Contractor’s location in
Wixom MI
40%
$226,573.90
$176,980.31 $49,593.59
Final Contract Adjustments
Final System User Testing Acceptance &
Documentation Form Signed by the County
10%
$49,593.59
$49,593.59 $0.00
AMENDMENT OF CONTRACT 010684
Page 8 Rev Oct 2024
For and in consideration of the mutual assurances, promises, acknowledgments, warrants, representations, and
agreements set forth in the Contract and this Amendment, and for other good and valuable consideration, the
receipt and adequacy of which is hereby acknowledged, the undersigned hereby execute this Amendment on
behalf of the County, and Contractor and by doing so legally obligate and bind the County and Contractor to the
terms and conditions of the Contract and this Amendment.
THE CONTRACTOR: SIGN / DATE:
AVI-SPL LLC
THE COUNTY OF OAKLAND: SIGN / DATE:
Paula S Reyes, Chief of Purchasing
CLA
Robert G Dean (Apr 11, 2025 11:39 EDT)
Robert G Dean
a0'a Re4e. (Apr 1у, 2025 09:3х EDT)
6aXOa Re\eV