HomeMy WebLinkAboutResolutions - 2025.05.22 - 42100
AGENDA ITEM: Fiscal Year 2025 Appropriation with the City of Berkley for Tri-Party Road
Improvement Program – Project No. 57571
DEPARTMENT: Board of Commissioners
MEETING: Board of Commissioners
DATE: Thursday, May 22, 2025 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2025-5252
Motion to approve Project No. 57571 submitted by the City of Berkley and authorize the transfer of
Tri-Party Road Improvement Program funds in the amount of $25,172 from Non-Departmental
Transfers appropriation (9090101); further, amend the FY 2025 budget as detailed in the attached
Schedule A – Budget Amendment; further, request that the Oakland County Clerk forward copies of
this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services, and
the Community.
ITEM CATEGORY SPONSORED BY
Budget Amendment Linnie Taylor, Yolanda Smith Charles,
Charles Cavell
INTRODUCTION AND BACKGROUND
Since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road
Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the
Road Commission for Oakland County (RCOC). On September 19, 2024, the Oakland County
Board of Commissioners approved Resolution #2024-4505 _ 24-72 which appropriated $2,000,000
for the FY 2025 Tri-Party Road Improvement Program allocation for projects managed by the
RCOC. The community, along with the RCOC, has identified a project and said project is ready to
be undertaken immediately. The project meets the terms and conditions of the Tri-Party Road
Improvement Program and the local cost participation agreement.
Project Description: resurfacing on Greenfield Road from 12 Mile to 13 Mile in the Cities of Berkley,
Royal Oak and Southfield
FISCAL IMPACT: Budget Amendment Attached
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 5/23/2025
AGENDA DEADLINE: 05/08/2025 4:30 PM
ATTACHMENTS
1. 57571_Berkley_Tri-Party_Schedule A-Budget Amendment
2. 57571_Tri-Party_Berkley
COMMITTEE TRACKING
2025-05-14 Economic Development & Infrastructure - Recommend to Board
2025-05-22 Full Board - Adopt
Motioned by: Commissioner Angela Powell
Seconded by: Commissioner Christine Long
Yes: Charles Cavell, Ann Erickson Gault, Marcia Gershenson, Robert Hoffman, Brendan
Johnson, Karen Joliat, Christine Long, Penny Luebs, Gwen Markham, Kristen Nelson, Angela
Powell, Yolanda Smith Charles, Michael Spisz, Linnie Taylor, Philip Weipert, David Woodward
(16)
No: None (0)
Abstain: None (0)
Absent: Michael Gingell, Robert Smiley (2)
Passed
Oakland County, Michigan
Board of Commissioners - Fiscal Year 2025 Appropriation with the City of Berkley for Tri-Party Road Improvement Program - Project No. 57571
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID (GRN)
#
Project ID #
(PROJ)
Region
(REG)
Budget Fund
Affiliate (BFA)
Ledger
Account
Summary Account Title
FY 2025
Amendment
FY 2026
Amendment
FY 2027
Amendment
E General Fund Non-Department FND10100 CCN9010101 SC740135 PRG153010 740000 Road Commission Tri-Party $25,172.00 $-$-
E General Fund Non-Department FND10100 CCN9090101 SC740135 PRG196030 740000 Road Commission Tri-Party $(25,172.00)$-$-
Total Expenditures $-$-$-
Quality Life through Good Roads “We Care”
Inter–Departmental Memorandum
Programming Division
DATE:April 9, 2025
TO:Samuel Fitzer, P.E., Director of Engineering
FROM:Michael Smith, Manager, Project Development
SUBJECT:PROJECT NO. 57571, GREENFIELD ROAD
12 MILE TO 13 MILE
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
CITY OF BERKLEY
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the City of Berkley for the resurfacing on Greenfield Road
from 12 Mile to 13 Mile in the Cities of Berkley, Royal Oak and Southfield. Construction
on this project is expected to begin this summer.
The estimated total cost is $3,000,600 and will be partially funded with Federal funds in
the amount of $2,396,480 and Tri-Party funds in the amount of $302,060. The remaining
local match of $302,060 will be funded by the Board. Our total estimated share is
$402,744 and is in the FY25 budget.
The project is in the districts of County Commissioners Linnie Taylor, Yolanda Smith
Charles, and Charlie Cavell. The agreement is in our standard approved format, and I
recommend Board approval and authorize the Managing Director to execute the
agreement on behalf of the Board.
MS/ac
Attachments
Department Review / Approval
MDO Review / Concur
Mike
Smith
Digitally signed
by Mike Smith
Date: 2025.04.09
12:41:38 -04'00'
Samuel Fitzer
Digitally signed by Samuel Fitzer
DN: C=US, E=sfitzer@rcoc.org,
O=Road Commission for Oakland
County, OU=Engineering,
CN=Samuel Fitzer
Date: 2025.04.14 08:58:00-04'00'
12A
COST PARTICIPATION AGREEMENT
CONSTRUCTION ENGINEERING
Greenfield Road
12 Mile to 13 Mile
City of Berkley
Board Project No. 57571
This Agreement, made and entered into this _____ day of _________________, 2025, by
and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Berkley, hereinafter referred to as CVT #1,
provides as follows:
WHEREAS, the BOARD, CVT #1, the City of Royal Oak, hereinafter referred to as CVT
#2, and the City of Southfield, hereinafter referred to as CVT #3 in cooperation with the Michigan
Department of Transportation, hereinafter referred to as MDOT, have programmed the
resurfacing of Greenfield Road from 12 Mile to 13 Mile, as described in Exhibit "A", attached
hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the
BOARD and within CVT #1, CVT #2 and CVT #3, which improvements are hereinafter referred to
as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $3,000,600; and
WHEREAS, the BOARD has entered into an agreement with MDOT in Contract No. 25-
5030 for the resurfacing of Greenfield Road under the Federal STP funding up to, and shall not
exceed, the amount of $2,396,480; and
WHEREAS, the BOARD, as the requesting party therein, will be the party financially
responsible to MDOT to bear all costs of the PROJECT in excess of federal funds, hereinafter
referred to as the LOCAL SHARE; and
WHEREAS, CVT #1’S share of said LOCAL SHARE involves certain designated and
approved Tri-Party Program funding in the amount of $75,515, which shall be paid through equal
contributions by the BOARD, CVT #1, and the Oakland County Board of Commissioners,
hereinafter referred to as the COUNTY; and
24th April
Greenfield Road - 2 -
City of Berkley
Project No. 57571
2/19/2025
WHEREAS, all the parties hereto have reached a mutual understanding regarding the cost
sharing for the LOCAL SHARE and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between CVT #1 and the BOARD that:
1. CVT #1, CVT #2, and CVT #3 approve of the PROJECT, declare its public necessity, and
authorizes the BOARD and MDOT to perform or cause to be performed, and complete
the PROJECT along with all administration in reference thereto.
2. The PROJECT shall include construction engineering and total payments to the
contractor. Any costs incurred by the BOARD prior to this agreement date shall be
allowable.
3. The estimated total LOCAL SHARE is $604,120 and shall be invoiced in the following
order:
a. Tri-Party Program funding shall be invoiced first, simultaneously and
proportionately:
i. CVT #1 has agreed to contribute $75,515 and will fund their share from the Tri-Party
Program.
ii. CVT #2 has agreed to contribute $75,515 and will fund their share from the Tri-Party
Program.
iii. CVT #3 has agreed to contribute $151,030 and will fund their share from the
Tri-Party Program.
b. The BOARD shall contribute $402,744 which includes the LOCAL SHARE of
$302,060 and Tri-Party funds in the amount of 100,684.
c. Any LOCAL SHARE costs above $604,120 will be funded 100% by the BOARD.
Greenfield Road - 3 -
City of Berkley
Project No. 57571
2/19/2025
4. Upon execution of this agreement, the BOARD shall submit an invoice to CVT #1 in the
amount of $25,172 (being 100% of CVT #1’S Tri-Party contribution).
5. Upon execution of this agreement and approval by the COUNTY, the BOARD shall
submit an invoice to the COUNTY in the amount of $25,172 (being 100% of the
COUNTY’S Tri-Party contribution).
a. The invoice shall be sent to:
Manager of Fiscal Services
Oakland County Fiscal Services
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice(s), the CVT #1 and the COUNTY shall pay to the BOARD
the full amount thereof, within thirty (30) days of such receipt.
7. The BOARD shall execute a separate Cost Participation Agreement with CVT#2 and
CVT#3, for their share of the estimated PROJECT cost.
Executive Managing Director