HomeMy WebLinkAboutResolutions - 2025.05.22 - 42105
AGENDA ITEM: Fiscal Year 2025 Appropriation for the Local Road Improvement Program
DEPARTMENT: Board of Commissioners
MEETING: Board of Commissioners
DATE: Thursday, May 22, 2025 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2025-5268
Motion to approve the projects listed on the attached Schedule B and authorize the release of Local
Road Improvement Program funds from the Non-Departmental Transfers (9090101) line item Local
Road Funding Program (#740085); further, authorize the Chair of the Board of Commissioners to
enter into the attached cost participation agreement with the municipalities for the 2025 Local Road
Improvement Program, as prepared by Corporation Counsel; further, request the Oakland County
Clerk to forward copies of this resolution to Oakland County Fiscal Services and the municipalities
participating in the 2025 Local Road Improvement Program; further, amend the FY 2025 budget as
detailed in the attached Schedule A – Budget Amendment.
ITEM CATEGORY SPONSORED BY
Budget Amendment Brendan Johnson, Charles Cavell, Linnie
Taylor, David Woodward, Marcia
Gershenson, Karen Joliat, Penny Luebs,
William Miller III, Gwen Markham, Ann
Erickson Gault, Kristen Nelson, Michael
Gingell, Yolanda Smith Charles, Michael
Spisz, Philip Weipert, Robert Smiley, Robert
Hoffman, Angela Powell, Christine Long
INTRODUCTION AND BACKGROUND
Communities seeking to attract and retain businesses, preserve jobs, and encourage investment
need a well-maintained road infrastructure. To support cities and villages in Oakland County with
road construction, maintenance, and repair, the Oakland County Board of Commissioners
established the Local Road Improvement Program (LRIP). This program funds targeted projects that
enhance road safety, infrastructure, and economic development. Serving a range of large cities,
mid-size suburbs, and small villages, the LRIP improves transportation reliability and longevity while
boosting local economies through better access and road quality. The LRIP represents a high-
impact investment in both infrastructure and economic development.
On September 19, 2024, the Board of Commissioners approved Miscellaneous Resolution #2024-
4505 _ 24-72, which appropriated $2,000,000 in the General Fund Non-Departmental Transfers
Local Road Improvement Program line item for projects managed by the Board of Commissioners.
The balance of unused funds from 2024, in the amount $30,273, was rolled over allowing for a
maximum of $2,030,273 to go towards eligible LRIP projects in 2025.
POLICY ANALYSIS
The Board of Commissioners’ Local Road Improvement Program Special Committee has approved
the applications submitted by the local municipalities eligible under the 2025 Local Road
Improvement Program. Of the 40 eligible communities, applications were received from 36 totaling
$1,993,803 in eligible projects. Village of Holly and Village of Oxford opted out of the 2025 program
year. No response was received from Village of Franklin or City of Northville. That leaves a balance
of $36,471 in unspent funds to be carried over.
Program Snapshot for 2025:
Total Project Value: $26.47 million
Oakland County Contribution: $1.99 million
Funding Match Requirement: Minimum 50% local match
A public hearing regarding the projects will be held before the Board of Commissioners on May 22,
2025 in accordance with the requirements of MCL 123.872.
FISCAL IMPACT: Budget Amendment Attached
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Amy Aubry, Analyst Senior
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 5/23/2025
AGENDA DEADLINE: 05/08/2025 4:30 PM
ATTACHMENTS
1. 2025 LRIP_Schedule A-Budget Amendment
2. Schedule B - Local Road Improvement Program 2025
3. 2025 LRIP Cost Participation Agreement
COMMITTEE TRACKING
2025-05-14 Economic Development & Infrastructure - Recommend to Board
2025-05-22 Full Board - Adopt
Motioned by: Commissioner Angela Powell
Seconded by: Commissioner Christine Long
Yes: Charles Cavell, Ann Erickson Gault, Marcia Gershenson, Robert Hoffman, Brendan
Johnson, Karen Joliat, Christine Long, Penny Luebs, Gwen Markham, Kristen Nelson, Angela
Powell, Yolanda Smith Charles, Michael Spisz, Linnie Taylor, Philip Weipert, David Woodward
(16)
No: None (0)
Abstain: None (0)
Absent: Michael Gingell, Robert Smiley (2)
Passed
Oakland County, Michigan
Board of Commissioners - Fiscal Year 2025 Appropriation for Local Road Improvement Program
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID (GRN)
#
Project ID #
(PROJ)
Region
(REG)
Budget Fund
Affiliate (BFA)
Ledger
Account
Summary Account Title
FY 2025
Amendment
FY 2026
Amendment
FY 2027
Amendment
E General Fund Non-Department FND10100 CCN9010101 SC740085 PRG153000 740000 Local Road Funding Program $1,993,803.00
E General Fund Non-Department Transfers FND10100 CCN9090101 SC740085 PRG196030 740000 Local Road Funding Program $(1,993,803.00)$-$-
Total Expenditures $(1,993,803.00)$-$-
Municipality Project Budget
County
Contribution Project No.Scope of Work
City of Auburn Hills $2,100,000 $75,778 2025-01 Full Reconstruction and Storm Improvements to Butler Road
City of Berkley $200,000 $36,799 2025-02
Spray Patch and Mastic Road Repairs with Joint Sealing on
Various City Roads
Village of Beverly Hills $500,000 $23,752 2025-03
Hot Mix Asphalt Replacement on Kirkshire, Birwood, and
Nottingham Drive
Village of Bingham Farms $3,649,096 $2,047 2025-04 Mill-and-Fill and Hot Mix Asphalt to Various Village Roads
City of Birmingham $1,063,700 $73,358 2025-05 Repaving on Willits Road, Bates Road, and Chester Street
City of Bloomfield Hills $535,063 $16,740 2025-06 Rehabilitation with Mill and Overlay on Lahser Road
City of the Village of Clarkston $154,794 $3,397 2025-07 Repaving E. Church Street and Miller Road
City of Clawson $700,000 $28,106 2025-08 Resurfacing of E. 14 Mile Road
City of Farmington $1,755,000 $21,573 2025-09 Reconstruction of Gill Road
City of Farmington Hills $376,117 $188,057 2025-10
Full-depth Concrete Slap Repair and Hot Mix Asphalt Overlays
on Various City Roads
City of Ferndale $263,457 $56,584 2025-11 Full-depth Concrete Pavement Repairs on Bermuda
City of Hazel Park $121,500 $49,602 2025-12 Resealing of Concrete Pavement Joints on John R Road
City of Huntington Woods $1,836,430 $13,570 2025-13 Pavement and Sewer Rehabilitation on Newport Blvd.
City of Keego Harbor $9,054 $4,527 2025-14 Crack Sealing and Repairs on Various City Roads
City of Lake Angelus $500 $240 2025-15 Regrading of Various City Roads
Village of Lake Orion $15,000 $5,589 2025-36 Re-stripe Major Roadways in Cental Business District
City of Lathrup Village $64,205 $21,356 2025-16
Install Siren-Activated Gate on San Jose Boulevard for
Emergency Vehicles
Village of Leonard $14,608 $2,678 2025-17 Repaving of West Elmwood and East Elmwood
City of Madison Heights $264,437 $84,485 2025-18 Sectional Concrete Replacement in City Alleyway System
Village of Milford $64,146 $14,146 2025-19 Concrete and/or Asphalt Repairs on Various Village Streets
City of Novi $4,952,484 $127,431 2025-20 Asphalt Mill and Resurfacing on West Park Drive
City of Oak Park $1,200,000 $68,645 2025-21 Full-depth Concrete Pavement Replacement on Capital Ave
City of Orchard Lake Village $10,686 $5,343 2025-22 Edge Support and High-Visibility Striping on Old Orchard Trail
Village of Ortonville $13,394 $4,394 2025-23 Crack Sealing on Church Street
City of Pleasant Ridge $108,593 $7,626 2025-24 Concrete Joint Sealing on City Roads West of Woodward
Local Road Improvement Program 2025 - SCHEDULE B
Municipality Project Budget
County
Contribution Project No.Scope of Work
City of Pontiac $500,000 $212,244 2025-25
Culvert Replacement and Road Reconstruction on Giddings
Road
City of Rochester $72,074 $29,532 2025-26 Asphalt Mill and Hot Mix Asphalt to Romeo Road
City of Rochester Hills $2,530,776 $130,776 2025-27 Reconstruction of Concreate on Various City Roads
City of Royal Oak $1,485,315 $216,289 2025-28
Reconstruction and Repair to Lexington Blvd., Nakota Road,
and Parent Avenue
City of South Lyon $200,000 $16,002 2025-29 Improvements to Whipple Street
City of Southfield $925,000 $192,194 2025-30
Rehabilitation with Mill and Overlay on Grodan Drive and
Central Park Blvd.
City of Sylvan Lake $224,386 $4,386 2025-31 Repaving Garland Street
City of Troy $400,000 $194,861 2025-32 Concrete Patching on Lakeview and Cunningham
City of Walled Lake $47,867 $15,329 2025-33 Milling and Repaving of Woodland Hills Drive
City of Wixom $80,000 $38,460 2025-34
Concrete Repairs in the Oak Creek Subdivision and on
Various City Roads
Village of Wolverine Lake $29,908 $7,908 2025-35 Crack Sealing on Various Village Roads
TOTAL:$26,467,590 $1,993,803
LOCAL ROAD IMPROVEMENT PROGRAM
COST PARTICIPATION AGREEMENT
[Scope of Work]
[ENTER IN MUNICIPALITY]
Board Project No. 2025-[XX]
This Agreement, made and entered into this date, , by and between the
Board of Commissioners of the County of Oakland, Michigan, hereinafter referred to as the
BOARD, and the [MUNICIPALITY], hereinafter referred to as the COMMUNITY, provides as
follows:
WHEREAS, the BOARD has established the Local Road Improvement Matching Fund Program,
hereinafter the PROGRAM, for the purposes of improving economic development in Oakland
County cities and villages. The terms and policies of the PROGRAM are contained in Attachment
A. The BOARD intends the PROGRAM to assist its municipalities by offering limited funds, from
state statutory revenue sharing funds, for specific, targeted road maintenance and/or
improvement projects on roadways under the jurisdiction of cities and villages; and
WHEREAS, the BOARD shall participate in a city or village road project in an amount not
exceeding 50% of the cost of the road improvement, hereinafter referred to as the PROJECT, and
also not exceeding the Preliminary Distribution Formula as it relates to the COMMUNITY,
(Attachment B); and
WHEREAS, the COMMUNITY has identified the PROJECT as the [SCOPE OF WORK], which
improvements involve roads under the jurisdiction of and within the COMMUNITY and are not
under the jurisdiction of the Road Commission for Oakland County or state trunk lines; and
WHEREAS, the COMMUNITY has acknowledged and agreed to the BOARD’s policies regarding
the PROGRAM, Attachment A, including the provisions requiring reimbursement of unspent
funds, and further acknowledge and agree that the PROJECT’s purpose is to encourage and
assist businesses to locate and expand within Oakland County and shall submit a report to the
BOARD identifying the effect of the PROJECT on businesses in the COMMUNITY at the
completion of the PROJECT. In addition, the COMMUNITY acknowledges that the program is
meant to supplement and not replace funding for existing road programs or projects; and
WHEREAS, the COMMUNITY has acknowledged and agreed that the PROGRAM is expressly
established as an annual program and there is no guarantee that the PROGRAM will be
continued from year to year. The BOARD anticipates that most PROJECTS funded under the
PROGRAM will be completed by the end of calendar year 2025. There is no obligation on behalf
of the BOARD to fund either the PROJECT or the PROGRAM in the future; and
WHEREAS the COMMUNITY has acknowledged and agreed that the COMMUNITY shall
assume any and all responsibilities and liabilities arising out of the administration of the PROJECT
and that Oakland County shares no such responsibilities in administering the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $[$XX,XXX]; and
WHEREAS, said PROJECT involves certain designated and approved Local Road Improvement
Matching Funds in an amount not to exceed $[COUNTY PORTION - $XX,XXX], which amount
shall be paid to the COMMUNITY by the BOARD; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding
the cost sharing of the PROJECT and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity
with applicable law and BOARD resolution(s), it is hereby agreed between the COMMUNITY and
the BOARD that:
1. The BOARD approves of the PROJECT, and in reliance upon the acknowledgements
of the COMMUNITY, including the COMMUNITY’S adherence to the BOARD’S policies as
expressed in Attachment A, and hereby finds that the PROJECT meets the purpose of the
PROGRAM.
2. The BOARD approves of a total funding amount under the PROGRAM for the
PROJECT in an amount not to exceed $[COUNTY PORTION - $XX,XXX]. The COMMUNITY
shall submit an invoice to the COUNTY in an amount not to exceed $[COUNTY PORTION -
$XX,XXX].
a. The Invoice shall be sent to:
Amy Aubry, Analyst
Board of Commissioners
1200 N. Telegraph, Bldg 12E
Pontiac, MI 48341
aubrya@oakgov.com
3. Upon receipt of said invoice and upon execution of this Agreement, the BOARD shall
pay the COMMUNITY in an amount not to exceed $[COUNTY PORTION - $XX,XXX] from funds
available in the PROGRAM.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first
written above.
OAKLAND COUNTY BOARD OF COMMISSIONERS
By:
David T. Woodward
Its: Chair
COMMUNITY
By:
Its:
COMMUNITY
By:
Its: