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Home My WebLink AboutResolutions - 2025.05.22 - 42119 AGENDA ITEM: Grant Application to the State Court Administrative Office for the FY 2026 Michigan Mental Health Court Program DEPARTMENT: 52-1 District Court (Novi) MEETING: Board of Commissioners DATE: Thursday, May 22, 2025 6:00 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2025-5242 Motion to approve the grant application to the State Court Administrative Office for the FY 2026 Michigan Mental Health Court Program in the amount of $401,167, for the period of October 1, 2025, through September 30, 2026. ITEM CATEGORY SPONSORED BY Grant Penny Luebs INTRODUCTION AND BACKGROUND The 52nd District Court is applying to the State Court Administrator’s Office (SCAO), Michigan Mental Health Court Grant Program in the amount of $401,167, for the grant period of October 1, 2025, through September 30, 2026. The court will be utilizing an existing Oakland County funded Probation Officer to coordinate and manage the caseload for each of the four Divisions of the District Court. The 52nd District Court has requested funds for one full-time Senior Probation Officer, position #P00011415, who will assist with managing the STC caseload, conduct mental health court assessments and evaluations for all potential defendants who meet the STC criteria, attend staffing and review hearings, conduct home/site visits, attend the 2026 Michigan Association of Treatment Court Professionals (MATCP) conference, and participate in graduation ceremonies. The 52nd District Court has also requested funds for two (2) Community Health Network Liaison Officers to assist with managing the Mental Health Court caseload, conduct mental health and substance abuse assessments for all potential defendants who meet the program criteria, attend staffing and review hearings at all four divisions of the 52nd District Court, attend the 2026 Michigan Association of Treatment Court Professionals (MATCP) conference, and participate in graduation ceremonies. Additionally, the court has requested funds to assist participants with required drug testing, tether, Oakland County Sheriff's Office overtime for Home Visits, and emergency housing. The court will seek to create one (1) new position, PTNE District Court Clerk I, to assist with data entry and clerical duties assigned to the Mental Health Court program. The active number of participants in our program is subject to change due to any changes in funding levels. POLICY ANALYSIS • Once funds are accepted, the 52nd District Court will request approval to create one (1) Full- Time Senior Probation Officer and one (1) PTNE District Court Clerk. FISCAL IMPACT: No Budget Amendment Needed Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at 248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional information. CONTACT Alexandra Black, District Court Administrator ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 5/23/2025 AGENDA DEADLINE: 05/08/2025 4:30 PM ATTACHMENTS 1. Grant Review Sign-Off 2. FY 2026 MHC Grant Webgrants Application - Revised 2 3. FY 2026 MHC Operational Target Award 4. MHC Allowable Expenses FY 2025 COMMITTEE TRACKING 2025-05-13 Public Health & Safety - Recommend to Board 2025-05-22 Full Board - Adopt Motioned by: Commissioner Angela Powell Seconded by: Commissioner Christine Long Yes: Charles Cavell, Ann Erickson Gault, Marcia Gershenson, Robert Hoffman, Brendan Johnson, Karen Joliat, Christine Long, Penny Luebs, Gwen Markham, Kristen Nelson, Angela Powell, Yolanda Smith Charles, Michael Spisz, Linnie Taylor, Philip Weipert, David Woodward (16) No: None (0) Abstain: None (0) Absent: Michael Gingell, Robert Smiley (2) Passed GRANT REVIEW SIGN-OFF – 52 District Courts APP00223 GRANT NAME: FY 2026 Mental Health Court Grant FUNDING AGENCY: State Court Administrative Office (SCAO) DEPARTMENT CONTACT: Paola Mueller 248-305-5184 STATUS: Application (Greater than $50,000) DATE: 05/08/2025 Please be advised that the captioned grant materials have completed the internal grant review. The comments returned are below. The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-off and the grant application with related documentation) should be uploaded into Civic Clerk to be placed on the next agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Management and Budget: Approved. – Shannon Lee (05/08/2025) Human Resources: Approved by Human Resources. Requesting to create one (1) FTE and one (1) PTNE position. HR action would be needed at acceptance. – Hailey Matthews (05/06/2025) Risk Management: Approved. No County insurance requirements. – Robert Erlenbeck (05/07/2025) Corporation Counsel: Approved. Corporation Counsel reviewed the provided documents. There are no unresolved legal issues at this time.– Heather Lewis (05/07/2025) 40447 - FY 2026 52nd DC Mental Health Court Program 40447 - FY 2026 52nd DC Mental Health Court Program Application De tailsApplication De tails Funding Opportunity: 40252-Fiscal Year 2026 Michigan Mental Health Court Grant Program (MMHCGP) Operational Programs Funding Opportunity Due Date: Jun 20, 2025 11:59 PM Program Area: Michigan Mental Health Court Grant Program (MMHCGP) Status: Editing Stage: Final Application Initial Submit Date: Initially Submitted By: Last Submit Date: Last Submitted By: Contact Information Primary Contact Information Name:Ms. SalutationSalutation Paola First NameFirst Name Middle NameMiddle Name Mueller Last NameLast Name Title:Grant Coordinator Email*:muellerp@oakgov.com Address*:48150 Grand River Ave Novi CityCity Michigan State/ProvinceState/Province 48374 Postal Code/ZipPostal Code/Zip Phone*:(248) 305-6470 PhonePhone ###-###-#######-###-#### Ext.Ext. Fax:###-###-#######-###-#### To access the WebGrants Access form click To access the WebGrants Access form click here.here. WebGrants Authorization Approval Form:Mueller P. Authorization Form..pdf Organization Information Name*:52nd District Court First Division - Oakland County (D52-1) Organization Type*:State Court Administrative Office Tax Id: Organization Website: Address*:48150 Grand River Ave. 1 of 5 Novi CityCity Michigan State/ProvinceState/Province 48374 Postal Code/ZipPostal Code/Zip Phone*:(248) 305-6144 ###-###-#######-###-#### Ext.Ext. Fax:(248) 305-5970 ###-###-#######-###-#### Program Contact Information Program InformationProgram Information Select your court*:D52-1 (Novi) Oakland County*:Oakland If your program is multi-jurisdictional or, includes additional counties in the same jurisdiction? Please list all of the participating jurisdictions and/or counties here (e.g. 21st District Court and 23rd District Court OR Clare and Gladwin Counties). (e.g. 21st District Court and 23rd District Court (e.g. 21st District Court and 23rd District Court OROR Clare and Gladwin Counties)Clare and Gladwin Counties) *: Yes. Out program encompases the following courts and jurisdictions: 52-1 District Court (Novi) 52-2 District Court (Clarkston) 52-3 District Court (Rochester) 52-4 District Court (Troy) Please pick your program type*:Adult Mental Health Court What is the program's unique identifier? Unique Identifier is a "U" followed by five numbersUnique Identifier is a "U" followed by five numbers that all operational programs are assigned. Thisthat all operational programs are assigned. This will be found on the target award memo that waswill be found on the target award memo that was sent by SCAO. New programs use "U00000"sent by SCAO. New programs use "U00000" *: U20045 What is the program's target population?*: Our program targets, offenders convicted of a Misdemeanor offense that are assessed as having a serious mental illness and reside in Oakland County, and whose Mental Illness places them at a high clinical and/or criminogenic risk in the community. Of our current 23 active participants, 100% match the primary target population. Federal Tax ID *:36-6004876 What is the program's most recent LAO number.What is the program's most recent LAO number. LAO# Planning programs enter 0000-00Planning programs enter 0000-00 *: 2022-01 Region*:Region 6 Chief Judge *:Travis Reeds Court*:52-1 District Court Building: Street Address*:48150 Grand River Ave City, State and Zip code *:Novi, MI 48374-1222 2 of 5 Email Address*:reedst@oakgov.com Program Judge 1 Name*:David Law Number of years as a program judge.*:>2 years Court*:52-1 District Court Program Judge 1 Email Address*:lawd@oakgov.com Program Judge 2 Name:Kelley Kostin Number of years as a program judge.:>2 years Court:52-2 District Court Program Judge 2 Email Address:kostink@oakgov.com Program Judge 3 Name:Nancy Carniak Number of years as a program judge.:>2 years Court:52-3 District Court (also presides over 52-4 District Court participants) Program Judge 3 Email Address:carniakn@oakgov.com Program Judge 4 Name: Number of years as a program judge.: Court: Program Judge 4 Email Address: Court Administrator*:Alexandra Black Court*:52-1 District Court Email*:blacka@oakgov.com Financial Officer*:Sheryl Johnson Project Director*:Paola Mueller Court*:52-1 District Court Building: Street Address*:48150 Grand River Ave City, State, Zip code*:Novi, MI 48374-1222 Project Director E-mail Address*:muellerp@oakgov.com Project Director Phone Number*:248-305-5184 Ext.Ext. Authorizing Official (individual who will sign the grant contract) Name*: David Woodward Authorizing Official E-mail Address*:woodwardd@oakgov.com Authorizing Official Phone Number*:248-858-0100 Ext.Ext. Authorizing Official Title *:Chairman, Oakland County Board of Commissoners SIGMA Vendor ID #*: CV0048080 This number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contactThis number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contact PSC@courts.mi.gov.PSC@courts.mi.gov. Target Award Operational Target AwardOperational Target Award Does the program agree to the Operational Target Award amount as provided?*: 3 of 5 No Please note - the program may agree with with the Please note - the program may agree with with the Operational Target Award amount Operational Target Award amount and request Expansion or Enhancement funding on the next page.and request Expansion or Enhancement funding on the next page. If no, what is the program requesting? :Program requests an increased target award. What is the reason(s) for the requested increase: Other Briefly describe the requested increases as identified above. Include expense needs that are pertinent to theInclude expense needs that are pertinent to the basic operation of the program. basic operation of the program. Please note: thePlease note: the target award accounts for inflationary increasestarget award accounts for inflationary increases : In addition to the $126,607 Target Award Amount we are requesting the following: For FY2026 we are requesting funding for a part time District Court Clerk whose primary functions will be Data Entry for DCCMIS as well as act as support staff for all PSC with the funding divided amongst all 52-1 DC PSC's. Further, we are looking to expand our program to increase the number of participants which will require additional staff. Operational Cost IncreasesOperational Cost Increases Program Expansion and/or Enhancement Program ExpansionProgram Expansion Does the program plan to expand participant capacity?: Yes Current capacity:25 How many participants are currently in the program? : 23 Anticipated capacity:50 Is the program broadening or increasing its scope?: Yes Briefly describe the proposed expansion. : Our expansion is designed to increase the number of participants we can admit and assist within our program. We have had to deny applicants, mostly transfer requests due to being near capacity, we have needed to hold available spots for individuals who are currently in the evaluation stage from our court. This expansion will also require an additional OCHN Liaison position as well as another MHC Probation Officer to handle the additional participants. Program Expansion RequestProgram Expansion Request Program EnhancementProgram Enhancement Budget CategoryBudget Category Cost DescriptionCost Description Current Fiscal Year Rate and UnitsCurrent Fiscal Year Rate and Units Future Fiscal Year Rate and UnitsFuture Fiscal Year Rate and Units Amount of Increase RequestedAmount of Increase Requested ContractualContractual OCHN LiaisonOCHN Liaison Not to exceed $40/ hour = $83,200Not to exceed $40/ hour = $83,200 Not to exceed $50/ hour = $104,000Not to exceed $50/ hour = $104,000 $104,000.00$104,000.00 $104,000.00 Budget CategoryBudget Category Cost DescriptionCost Description Amount RequestedAmount Requested PersonnelPersonnel FT - Sr. Probation Officer: Not to exceed $42/ hour x 2080 hours = $87,360FT - Sr. Probation Officer: Not to exceed $42/ hour x 2080 hours = $87,360 $87,360.00$87,360.00 FringeFringe FT - Sr. Probation Officer: FT - Sr. Probation Officer: Not to exceed $29/ hour x 2080 hours = $62,320 (benefit amounts vary)Not to exceed $29/ hour x 2080 hours = $62,320 (benefit amounts vary)$60,320.00$60,320.00 ContractualContractual Additional FT OCHN Liaison: Additional FT OCHN Liaison: Not to exceed $50/ hour x 2080 hours = $104,000Not to exceed $50/ hour x 2080 hours = $104,000 $104,000.00$104,000.00 $251,680.00 4 of 5 Does the program plan to enhance the program as defined above?: Yes Briefly describe the proposed enhancements. : Additionally, we are requesting funding for a Part Time Non Eligible District Court Clerk (DCC). This positions primary focus will be on Data Entry, specifically with DCCMIS to ensure timely and accurate data entry. Currently, DCCMIS data is currently entered by PSC Probation Officers, which limits time for PSC participants. This position will also serve as support staff for the Mental Health Probation Officers and Liaison. The District Court Clerk position will be part time (1040 hours). Program Enhancement RequestProgram Enhancement Request Other Funding Sources Additional Funding SourcesAdditional Funding Sources Does the program receive funding support from other funding sources to maintain program operations (local, in-kind, community foundations, millage, Child Care Fund, opioid settlement funds, program income, federal grants etc.)?: Yes Please complete the table below titled Current Funding Sources .: Yes Has the program applied for, but not yet received, additional funding from other sources (local, in-kind, community foundations, millage, Child Care Fund, opioid settlement funds, program income, federal grants etc.)?: No Current Funding SourcesCurrent Funding Sources Prospective Funding SourcesProspective Funding Sources Budget CategoryBudget Category Cost DescriptionCost Description Amount RequestedAmount Requested PersonnelPersonnel Part Time - District Court Clerk: Part Time - District Court Clerk: Not to exceed $22/ hour x 1040 hours = $22,880Not to exceed $22/ hour x 1040 hours = $22,880 $22,880.00$22,880.00 $22,880.00 FundingFunding SourceSource If Other, PleaseIf Other, Please DescribeDescribe BudgetBudget CategoryCategory Expense DescriptionExpense Description StartStart DateDate EndEnd DateDate AmountAmount ReceivedReceived Describe any SpendingDescribe any Spending RestrictionsRestrictions LocalLocal PersonnelPersonnel Full Time Mental Health Court ProbationFull Time Mental Health Court Probation Officer:Officer: $77,400.00$77,400.00 LocalLocal FringeFringe Full Time Mental Health Court ProbationFull Time Mental Health Court Probation Officer:Officer: $12,314.00$12,314.00 $89,714.00 FundingFunding SourceSource If Other, PleaseIf Other, Please DescribeDescribe ExpenseExpense TypeType BudgetBudget CategoryCategory ExpenseExpense DescriptionDescription Expected AwardExpected Award DateDate StartStart DateDate EndEnd DateDate AmountAmount RequestedRequested Describe any SpendingDescribe any Spending RestrictionsRestrictions No Data for TableNo Data for Table 5 of 5 Michigan Supreme Court State Court Administrative Office Field Services Division Michigan Hall of Justice P.O. Box 30048 Lansing, Michigan 48909 Phone (517) 373-4835 Ryan P. Gamby Field Services Director MEMORANDUM DATE: April 15, 2025 TO: Honorable Travis Reeds, Chief Judge Honorable David Law, Program Judge Honorable Kelley Kostin, Program Judge Honorable Nancy Carniak, Program Judge Alexandra Black, Court Administrator/Project Director cc: James McGrail, SCAO Regional Administrator FROM: Andrew Smith, Problem-Solving Courts Manager RE: 52-1 District Court – Adult Mental Health Court SCAO Unique Identifier: U20045 Fiscal Year 2026 Operational Target Award Target Award Your 52-1 District Court – Adult Mental Health Court program’s FY 2026 Operational Target Award is $126,607.30F 1 The Operational Target Award refers to the specific amount of SCAO grant funding needed to maintain the program at its current level. This funding is intended to cover the operational costs required to run the program as it exists today, including all ongoing expenditures required for day-to-day functioning, such as salaries, services, materials, and other resources directly tied to sustaining operations at their existing scale and efficiency. In essence, the Operational Target Award provides the financial resources required to maintain the program's current operational capacity and scope, without any expansion or enhancement. 1 All Operational Target Awards are subject to SCAO’s receipt of sufficient federal and state funding. An Operational Target Award calculation is not a grant offer and may be subject to change. Agreeing to a target award calculation in the grant application does not constitute acceptance of a grant award. The SCAO will formally notify courts of their grant award later this year after reviewing all grant applications. April 15, 2025 Page 2 How the Operational Target Award was Determined If your program received FY 2025 SCAO grant funding, the Operational Target Award is the program’s current fiscal year grant award adjusted for projected Consumer Price Index (CPI) inflation. Next Steps All programs are required to submit one of the following responses regarding your Operational Target Award in WebGrants through the FY 2026 grant application process: • Agree with the Operational Target Award amount. • Request a higher Operational Target Award. Programs may justify needing a higher Operational Target Award due to increased operational costs that exceed the projected CPI inflation rate, such as a new union contract, increased costs for drug testing, or an adjustment to your healthcare policy. Courts may also explain why the FY 2025 award did not accurately capture the operational costs typically incurred by the program; or • Request a lower amount. Additionally, the application will provide courts with the opportunity to request additional funding, provided such requests are reasonable, to expand capacity or implement enhancements. The FY 2026 grant applications will open on April 18, 2025, and are due by June 20, 2025. After the due date, grant applications will be thoroughly reviewed, and your program will be notified of the final FY 2026 SCAO grant award amount. If you have any questions about this process, please reach out to PSC@courts.mi.gov. Page 1 FY 2024 SCAO Grant Program Allowable Expenses Michigan Mental Health Court Grant Program Allowable Expense List Conditions on Expenses Assurances Reporting Requirements Fiscal Year 2024 Funding Provided by the State Court Administrative Office Page 2 FY 2024 SCAO Grant Program Allowable Expenses Mental Health Court ALLOWABLE EXPENSES Costs must be reasonable and necessary. Note: If an item is NOT listed as an allowable expense, the State Court Administrative Office (SCAO) considers it disallowed. Personnel and Fringe • Hourly wages • Fringe benefits Contractual See Subrecipient section under Conditions on Expenses for more information • Assessments (such as risk/needs assessments and substance abuse assessments) • Treatment services • Defense attorney fees for the purposes of participating in program meetings, staffing meetings, and review hearings only • Defense attorney fees for assistance with new criminal cases for active participants -MUST RECEIVE PRIOR APPROVAL FROM SCAO • Consultant not to exceed $81.25 per hour or $650 .00 per day • Full compensation for all personnel services as la id out in the service agreement • Drug and alcohol testing services, including confirmation tests • Electronic monitoring devices (such as GPS/SCRAM/Tethers/Sobe rlink) • Police overtime for purposes of home or employment checks only (must be overtime, cannot pay regular shift time) • Transitional housing (also known as Three -Quarter Housing) • Emergency housing • Dental expenses-MUST RECEIVE PRIOR APPROVAL FROM SCAO FOR E ACH PROCEDURE • Medication Assisted Treatment (Contractual) • FDA-approved medications that assist in the treatment of Opioid and Alcohol Use Disorders. • Physician assessments for Medication Assisted Treatment (MAT) • Physician consultations to the team (not to exceed $81.25 per hour or $650 .00 per day) • Follow up doctors’ appointments and health services, not otherwise covered by health insurance, associated with MAT including: • TB tests • Blood work • Chest x-rays • Full compensation for all personnel services as laid out in the service agreement • Ignition Interlock (enrollment/installation fee and daily rate only) – Michigan Department of State (MDOS) approved vendor. Page 3 FY 2024 SCAO Grant Program Allowable Expenses Supplies • Office supplies and equipment for use directly related to the PSC, not to exceed $4,500 • Software subscrip tions, cell phone service plans , and data plans (the expense must be prorated for fiscal year) • Drug testing supplies • Graduation ceremony refreshments and supplies • Incentives (includes graduation awards) • Medication: 60 day supply, directly related to mental health disorder (All insurance options or other sources of funding must be exhausted prior to spending.) • Participant supplies (day planners, folders, workbooks for treatment and ancillary services) • General Education Development classes and tests • Fees for obtaining Michigan Identification, birth certificates, or other legal identification documents • Zoom licensing for problem-solving court staff to conduct probation appointments and other program related business; this funding is limited to one license per program . The expense must be prorated for the fiscal year. Travel and Training See Travel Expenses, under Conditions on Expenses, for more information . Travel expenses may not exceed the state rate, or your program’s county rate, whichever is the lesser expense. • Conference/training expenses - training/conference material, registration, travel, meals, lodging, and parking - MUST RECEIVE PRIOR APPROVAL FROM SCAO AT LEAST 45 DAYS PRIOR TO EVENT • Transportation expenses and mileage for program related activities CONDITIONS ON EXPENSES All Michigan Mental Health Court Grant Program (MMHCGP) projects are based on the cost reimbursement concept; i.e., state, local, or private funds shall be expended before reimbursement is provided. Your court will be reimbursed quarterly after invoices for g rant expenses have been submitted to and approved by the SCAO. Costs must be allowable as stated above, and they must be reasonable and necessary. All grant costs and billings will be reviewed by the SCAO to ensure that they reflect costs generally recogn ized as ordinary and necessary for the operation of the problem -solving court and reflect market prices for comparable goods or services. Additionally, the grant expenditures must be for goods and services that are or will be utilized for the grant period or fiscal year (October 1 to September 30). Billing for goods and services that could not reasonably be used up prior to September 30 (e.g., bus tokens, library materials, drug testing supplies purchased on September 24) will be denied for reimbursement. Contact the SCAO if you are not sure about an expense. If required by the court funding unit, costs must be obtained by competitive bids. Page 4 FY 2024 SCAO Grant Program Allowable Expenses Individual consultant fees are limited to $650 (excluding travel, lodging, and meal costs) per day, which includes legal, medical, psychological , and accountant consultants. If the rate will exceed $650.00 for an eight-hour day, written approval is required from the SCAO in advance. Compensation for individual consultant services is to be responsible and consistent with that paid for similar services in the market place. SUBRECIPIENTS To determine whether a service agency or provider is a subrecipient or contractor, the below criteria is listed to aid in the decision. However, it is the substance of the relationship that is more important than the form of agreement. All criteria listed below may not be pr esent in all cases, therefore, the program must use judg ment in classifying each agreement as a subrecipient or contractor. Programs should document the process for determining each agency or provider as a subrecipient or contractor for audit purposes. Subrecipient contracts are required to be uploaded in the “Subrecipient Subcontract” link on the Grant Component page in WebGrants. Templates for contracts can be found in the same link as subrecipient subcontract. Subrecipient: • Definition o Is an agency/p erson who receives a subaward o Has their performance measured in relation to whether the grant objectives were met o Has responsibility for determining program operations o Adheres to grant requirements specified in contract o Uses funds to carry out program obje ctives for a public purpose as specified by statute, as opposed to providing goods and services • Requirements o Program enters into a contract with the subrecipient that includes at least all items included in the program’s SCAO contract for the grant funds, and upload a copy of the signed contract in WebGrants o Ensure that subrecipients are adhering to the assurances o Submit agency payroll documents, general ledger, paycheck stubs, proof of payment, and timesheets (if time is split with another funding source) with claims o Agency has to submit a budget to the court that must be incorporated into the program’s budget to the SCAO. The budget must includ e: ▪ Pay rates ▪ Annual hours ▪ Fringe ▪ PTO information ▪ Pay bonuses, longevity, etc. ▪ Supplies ▪ Travel Contractor: • Definition o Provides good and services within normal business operations o Provides similar goods and services to many different purchasers Page 5 FY 2024 SCAO Grant Program Allowable Expenses o Normally operates in a competitive environment o Is not subject to adhere to grant requirements, though similar requirements may apply for other reasons. TRAVEL EXPENSES Travel expenses may not exceed the state rate, or your program’s county rate, whichever is the lesser expense. The state mileage rate includes premium rate for roundtrip less than 100 miles and standard rate for roundtrip more than 100 miles. NONSUPPLANTING The SCAO requires that funds not be used t o supplant state, local, or tribal funds. The grantee must assure that funds will not be used to replace or supplant state, local , or tribal funds, but will be used to increase the amount of such funds that would, in the absence of grant funds, be made available for criminal justice activities. This means that if your court plans to: • Hire new positions (including filling existing vacancies that are no longer funded in your agency’s budget), it must hire these additional positions on or after the official grant award start date, above its current budge ted (funded) level of positions. • Rehire personnel who have already been laid off (at time of the application) as a result of state, local, or tribal budget cuts , it must rehire the personnel on or after the official grant award start date and maintain documentation showing the dates(s) that the positions were laid off and rehired. • Maintain personnel who are (at the time of application) currently scheduled to be laid off on a future date as a result of state, local, or tribal budget cuts. It must continue to fund the personnel with its own funds from the grant award start date until the date of the scheduled layoff (e.g., if the layoff is scheduled for October 1, then funds may not be used to fund the personnel until October 1, the date of the scheduled layoff), and maintain documentation showing the date(s) and reason(s) for the layoff. Please note that as long as your agency can docume nt the date that the layoff would occur if the grant funds were not available, it may transfer the personnel to the grant funding on or immediately after the date of the layoff without formally completing the administrative steps associated with a layoff for personnel. Documentation that may be used to prove that the scheduled layoffs are occurring for local economic reasons that are unrelated to the availability of grant funds may include (but are not limited to) council or departmental meetings, memoranda , notices, or orders discussing the layoff, notices provided to the individual personnel rega rding the date(s) of the layoff, and/or budget documents ordering departmental and/or jurisdiction -wide budget cuts. These records must be maintained with your co urt’s grant in the event of an audit, monitoring, or other evaluation of your grant compliance. Page 6 FY 2024 SCAO Grant Program Allowable Expenses ASSURANCES These assurances are applicable to the grantee and all subrecipients of the grantee. It is the grantee’s responsibility to ensure that subrecipients are adhering to the assurances. Failure to do so may result in termination of grant funding or other remedies. 1. Grantee assures that there has been, and will continue to be, appropriate consultation with all affected agencies in planning and implementing the mental health court program. Grantees are required to have a current Memorandum of Understanding (MOU) that includes the parties as stated in MCL 600.1091(1) and 600.1099c(1). 2. Grantee assures that all treatment programs and providers used in the mental health court program are licensed and/or accredited by the appropriate state government or professional agencies. 3. Grantee assures the intention of the jurisdiction to continue the program after funding from the Michigan Mental Health Court Grant Program (MMHCGP) has been exhausted. Grantee assures they will make a good faith effort to continue program operations if state funds are unavailable to financially support the program in the future. Grantee’s good faith efforts could include applying for federal grants, foundation funds, local funds, or funding unit contributions. Grantee is not bound to continue the program if the good faith efforts to find alternative means of continuing the program are not successful. This assurance does not commit or mandate funding by local funding units 4. Grantee assures that all recipients of funding under this grant program are required to comply with nondiscrimination requirements contained in various federal and state laws. Each grantee court should have a copy of their Equal Employment Opportunity plan on file and available for review by the SCAO upon request. 5. Grantee assures that they and any contractors and/or sub recipients will not use funds from the MMHCGP for lobbying and that they will disclose any l obbying activities related to the MMHCGP. 6. Grantee assures: a. All expenditures, including personnel services, contractual services, and supplies, shall be in accordance with the standard procedures of their court. b. The accounting system maintains a separate fu nd or account to support expenditures (or maybe, maintenance of a separate fund or account to support expenditures) c. Maintenance of accounting records, following generally accepted accounting principles for the expenditure of funds for purposes identified i n the budget and any budget amendments. 7. Grantee understands that only program activities and expenses in the approved grant budget and incurred during the fiscal year are eligible for reimbursement. 8. Grantee assures state funds will not be used to replace (supplant) funds that have been Page 7 FY 2024 SCAO Grant Program Allowable Expenses appropriated for the same purpose. 9. Grantee assures: a. That the Michigan Supreme Court, the SCAO, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly sworn authorized representatives shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent financial transactions, accounting records, or other fiscal records related to this grant. b. Maintenance of these records for a period of five years after completion of the grant project or until all the SCAO audits are complete for the fiscal period, whichever is later. c. Quarterly reports on the funds expended by the program in the form required by the SCAO. 10. Grantee agrees to collect and provide program and participant data in the form and manner required by the SCAO, and to participate in follow -up and evaluation activities. 11. Grantee agrees to utilize the Drug Court Case Management Information System (DCCMIS) to manage mental health court cases and report all data to the SCAO under MCL 600.1099 and MCL 600.1099l. 12. Grantee assures planning, design, and operation of the program according to the Improving Responses to People with Mental Illnesses; Essential Elements of a Mental He alth Court (adult and juvenile). Additionally, Grantees agree to follow all applicable state laws, court rules, administrative orders pertaining to the operation of a mental health court and adjudication of related cases, and standards and required best p ractices per the SCAO’s Adult Mental Health Court Standards, Best Practices, and Promising Practices. 13. Grantee assures participation in required training as directed by the SCAO. 14. Grantee assures that if a federal 501(c)3 exists or is developed for mental he alth court purposes, or if the mental health court develops a partnership with an existing 501(c)3, that no employee of the court will be directly involved in the operations of the 501(c)3. 15. Grantee understands that the SCAO may suspend funding in whole or in part or terminate funding for the following reasons: a. Failure to meet the SCAO certification requirements b. Failure to comply substantially with the requirements of the grant program, which includes the submission of the required reports submitted within t he time frames listed in the Reporting Requirements section of this document c. Failure to make satisfactory progress toward the goals or strategies set forth in this application d. Failure to adhere to the requirements of the grant contract e. Proposing or implementing substantial plan changes to the extent that the application would not have been selected for funding f. Filing a false statement in this application or other report or document g. Other good cause shown Page 8 FY 2024 SCAO Grant Program Allowable Expenses 16. The individuals with express authority to act in the name of the Grantee in the positions of project director, financial director, and authorizing official should be the grant signatories. The signatures commit the Grantee to the terms and conditions of th e grant contract and attest to the accuracy of all information the Grantee has supplied. The project director is responsible for directing the implementation of the drug treatment court grant project. The financial officer is the individual who is fiscally responsible for this project, and is responsible for accountability for the grant funds. The authorizing official is the individual authorized by the court to enter into this agreement. The SCAO prohibits the same individual from signing in more than o ne capacity. REPORTING REQUIREMENTS Financial Claim Reports are due quarterly on the following dates: • January 10 • April 10 • July 10 • October 10 Data Exception Repo rts in DCCMIS must be corrected quarterly by the following dates (For planning grants-only required if the program has active participants): • November 15 • February 15 • May 15 • August 15 Progress Report is due on the following date: • April 30 (Not required for planning grants) DCCMIS Users Audit Report is due on the following date (For planning grants-only required if the program has active participants): • January 31