HomeMy WebLinkAboutResolutions - 2025.05.22 - 42120
AGENDA ITEM: Grant Application to the State Court Administrative Office for the FY 2026 Michigan
Drug Court Program
DEPARTMENT: 52-1 District Court (Novi)
MEETING: Board of Commissioners
DATE: Thursday, May 22, 2025 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2025-5243
Motion to approve the grant application to the State Court Administrative Office for the FY 2026
Michigan Drug Court Program in the amount of $147,680 for the period of October 1, 2025 through
September 30, 2026.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The 52nd District Court, Division I (Novi) is applying to the State Court Administrator’s Office
(SCAO), Michigan Drug Court Grant Program in the amount of $147,680 for the grant period of
October 1, 2025 through September 30, 2026. The court intends to continue the Specialty
Treatment Court (STC) to assist participants in maintaining sobriety and decrease recidivism.
These funds will continue one (1) full-time Senior Probation Officer, position #P00011415, and they
will assist with managing the STC caseload, conduct substance abuse assessments for all potential
defendants who meet the STC criteria, attend staffing and review hearings, conduct home/site visits,
attend the 2026 Michigan Association of Treatment Court Professionals (MATCP) conference, and
participate in graduation ceremonies.
The active number of participants in our program is subject to change due to any changes in grant
funding.
POLICY ANALYSIS
• If awarded, funds would continue one (1) full-time Senior Probation Officer. No HR action
would be needed upon acceptance.
FISCAL IMPACT: No Budget Amendment Needed
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Alexandra Black, District Court Administrator
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 5/23/2025
AGENDA DEADLINE: 05/08/2025 4:30 PM
ATTACHMENTS
1. Grant Review Sign-Off
2. FY 2026 DTC Grant Webgrants Application - Revised 2
3. Fiscal Year 2026 Drug Court Operational Target Award
4. DTC Allowable Expenses FY 2025
COMMITTEE TRACKING
2025-05-13 Public Health & Safety - Recommend to Board
2025-05-22 Full Board - Adopt
Motioned by: Commissioner Angela Powell
Seconded by: Commissioner Christine Long
Yes: Charles Cavell, Ann Erickson Gault, Marcia Gershenson, Robert Hoffman, Brendan
Johnson, Karen Joliat, Christine Long, Penny Luebs, Gwen Markham, Kristen Nelson, Angela
Powell, Yolanda Smith Charles, Michael Spisz, Linnie Taylor, Philip Weipert, David Woodward
(16)
No: None (0)
Abstain: None (0)
Absent: Michael Gingell, Robert Smiley (2)
Passed
GRANT REVIEW SIGN-OFF – 52/1 District Court APP00224
GRANT NAME: FY 2026 Michigan Drug Court Grant Program
FUNDING AGENCY: State Court Administrative Office (SCAO)
DEPARTMENT CONTACT: David Campbell / (248) 305-6451
STATUS: Application (Greater than $50,000)
DATE: 05/08/2025
Please be advised that the captioned grant materials have completed the internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant application package (which should include this sign-
off and the grant application with related documentation) should be downloaded into Civic Clerk to be placed on the next
agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Shannon Lee (05/08/2025)
Human Resources:
Approved by Human Resources. Continues one (1) FTE position with no changes. HR action is not needed. – Hailey
Matthews (05/05/2025)
Risk Management:
Approved. No County insurance requirements included. – Robert Erlenbeck (05/05/2025)
Corporation Counsel:
Approved. Corporation Counsel conducted a legal review of the provided materials. There are no unresolved legal issues
at this time.– Heather Lewis (05/07/2025)
40404 - FY 2026 52-1 District Court Drug Court Program 40404 - FY 2026 52-1 District Court Drug Court Program
Application De tailsApplication De tails
Funding Opportunity:
40207-Fiscal Year 2026 State and Federal Drug, DWI, Hybrid, Juvenile and Family Treatment Court Funding
Funding Opportunity Due Date: Jun 20, 2025 11:59 PM
Program Area: Michigan Drug Court Grant Program (MDCGP)
Status: Editing
Stage: Final Application
Initial Submit Date:
Initially Submitted By:
Last Submit Date:
Last Submitted By:
Contact Information
Primary Contact Information
Name:Ms.
SalutationSalutation
Paola
First NameFirst Name
Middle NameMiddle Name Mueller
Last NameLast Name
Title:Grant Coordinator
Email*:muellerp@oakgov.com
Address*:48150 Grand River Ave
Novi
CityCity
Michigan
State/ProvinceState/Province
48374
Postal Code/ZipPostal Code/Zip
Phone*:(248) 305-6470
PhonePhone
###-###-#######-###-####
Ext.Ext.
Fax:###-###-#######-###-####
To access the WebGrants Access form click To access the WebGrants Access form click here.here.
WebGrants Authorization Approval Form:Mueller P. Authorization Form..pdf
Organization Information
Name*:52nd District Court First Division - Oakland County (D52-1)
Organization Type*:State Court Administrative Office
Tax Id:
Organization Website:
Address*:48150 Grand River Ave.
1 of 9
Novi
CityCity
Michigan
State/ProvinceState/Province
48374
Postal Code/ZipPostal Code/Zip
Phone*:(248) 305-6144
###-###-#######-###-####
Ext.Ext.
Fax:(248) 305-5970
###-###-#######-###-####
Program Contact Information
Program InformationProgram Information
Select your court*:D52-1 (Novi) Oakland
County*:Oakland
If your program is multi-jurisdictional or,
includes additional counties in the same
jurisdiction? Please list all of the
participating jurisdictions and/or counties
here (e.g. 21st District Court and 23rd
District Court OR Clare and Gladwin
Counties).
(e.g. 21st District Court and 23rd District Court (e.g. 21st District Court and 23rd District Court OROR
Clare and Gladwin Counties)Clare and Gladwin Counties)
*:
Please pick your program type*:Adult District Drug Court
What is the program's unique identifier?
Unique Identifier is a "U" followed by five numbersUnique Identifier is a "U" followed by five numbers
that all operational programs are assigned. Thisthat all operational programs are assigned. This
will be found on the target award memo that waswill be found on the target award memo that was
sent by SCAO. New programs use "U00000"sent by SCAO. New programs use "U00000"
*:
U10103
What is the program's target population?*:
The primary target population for the Drug Court program are moderate to high risk and/or needs individuals that are an illegal/prescription drug
abuser or addict. However, due to the increased use/accessibility of high potency marijuana/ THC, we continue to evaluate these individuals for
possible addiction issues.
Federal Tax ID *:36-6004876
What is the program's most recent LAO number.What is the program's most recent LAO number.
LAO#
Planning programs enter 0000-00Planning programs enter 0000-00
*:
2015-26
Region*:Region 6
Chief Judge *:Travis Reeds
Court*:52-1 District Court
Building:
Street Address*:48150 Grand River Ave
City, State and Zip code *:Novi, MI 48374-1222
Email Address*:reedst@oakgov.com
Program Judge 1 Name*:Travis Reeds
Number of years as a program judge.*:>2 years
Court*:52-1 District Court
Program Judge 1 Email Address*:reedst@oakgov.com
2 of 9
Program Judge 2 Name:David Law
Number of years as a program judge.:>2 years
Court:52-1 District Court
Program Judge 2 Email Address:lawd@oakgov.com
Program Judge 3 Name:Robert Bondy
Number of years as a program judge.:>2 years
Court:52-1 District Court
Program Judge 3 Email Address:bondyr@oakgov.com
Program Judge 4 Name:
Number of years as a program judge.:
Court:
Program Judge 4 Email Address:
Court Administrator*:Alexandra Black
Court*:52-1 District Court
Email*:blacka@oakgov.com
Financial Officer*:Sheryl Johnson
Project Director*:Paola Mueller
Court*:52-1 District Court
Building:
Street Address*:48150 Grand River Ave
City, State, Zip code*:Novi, MI 48374-1222
Project Director E-mail Address*:muellerp@oakgov.com
Project Director Phone Number*:248-305-5184 Ext.Ext.
Authorizing Official (individual who will
sign the grant contract) Name*:
David Woodward
Authorizing Official E-mail Address*:woodwardd@oakgov.com
Authorizing Official Phone Number*:248-858-0100 Ext.Ext.
Authorizing Official Title *:Chairman, Oakland County Board of Commissoners
SIGMA Vendor ID #*:
CV0048080
This number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contactThis number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contact
PSC@courts.mi.gov.PSC@courts.mi.gov.
Operational Target Award
Operational Target AwardOperational Target Award
Does the program agree to the Operational
Target Award amount as provided?*:
No
Please note - the program may agree with with the Please note - the program may agree with with the Operational Target Award amount Operational Target Award amount and request Expansion or Enhancement funding on the next page.and request Expansion or Enhancement funding on the next page.
If no, what is the program requesting? :Program requests an increased target award.
What is the reason(s) for the requested
increase:
Other,Program has an increase in current operational costs.
3 of 9
Briefly describe the requested increases as
identified above.
Include expense needs that are pertinent to theInclude expense needs that are pertinent to the
basic operation of the program. basic operation of the program. Please note: thePlease note: the
target award accounts for inflationary increasestarget award accounts for inflationary increases
:
In addition to the $119,808 Operational Target Award Amount we are requesting the following:
Projected FY 2026 Salary and Fringe benefits for current DTC Probation Officer are expected to be $139,520 per Oakland County Fiscal Services.
Operational Cost IncreasesOperational Cost Increases
Program Expansion and Enhancement
Program ExpansionProgram Expansion
Does the program plan to expand
participant capacity?:
No
Is the program broadening or increasing its
scope?:
No
Program Expansion RequestProgram Expansion Request
Program EnhancementProgram Enhancement
Does the program plan to enhance the
program as defined above?:
No
Program Enhancement RequestProgram Enhancement Request
Federal Funding Application Form
BudgetBudget
CategoryCategory Cost DescriptionCost Description Current Fiscal Year Rate and UnitsCurrent Fiscal Year Rate and Units Future Fiscal Year Rate and UnitsFuture Fiscal Year Rate and Units
Amount of IncreaseAmount of Increase
RequestedRequested
PersonnelPersonnel Full Time - DTC ProbationFull Time - DTC Probation
OfficerOfficer
Not to exceed $38/ hour x 2080 hours =Not to exceed $38/ hour x 2080 hours =
$79,040$79,040
Not to exceed $42/ hour x 2080 hours =Not to exceed $42/ hour x 2080 hours =
$87,360$87,360
$87,360.00$87,360.00
FringeFringe Full Time - DTC ProbationFull Time - DTC Probation
OfficerOfficer
Not to exceed $24/ hour x 2080 hours =Not to exceed $24/ hour x 2080 hours =
$49,920$49,920
Not to exceed $29/ hour x 2080 hours =Not to exceed $29/ hour x 2080 hours =
$60320$60320
$60,320.00$60,320.00
$147,680.00
Budget CategoryBudget Category Cost DescriptionCost Description Amount RequestedAmount Requested
No Data for TableNo Data for Table
Budget CategoryBudget Category Cost DescriptionCost Description Amount RequestedAmount Requested
No Data for TableNo Data for Table
4 of 9
Would you like to be considered for SCAO
administered federal grants ( OHSP and
Byrne JAG)?
If no, there is no need to answer further questionsIf no, there is no need to answer further questions
on this page. on this page. Please save the form and mark asPlease save the form and mark as
complete.complete.
*:
Yes
OHSP and Byrne JAG funds are available to adult programs only.OHSP and Byrne JAG funds are available to adult programs only.
I have reviewed the grant information in
the blue ribbon (above) and understand the
funding requirements for each source. :
Yes
Prior Funding
Has the applicant received a prior State
Court Administrative Office grant under
Byrne JAG or OHSP funding? :
No
Has the applicant received a prior State
Court Administrative Office grant under
Michigan Drug Court Grant Program,
Michigan Mental Health Court Grant
Program, Michigan Veterans Treatment
Court Grant Program, or Swift and Sure
Sanctions Probation Program? :
Does your county have an Equal
Employment Opportunity Plan (EEOP)?
If the program has an EEOP but has been unableIf the program has an EEOP but has been unable
to submit due to the pause on EEOP collections byto submit due to the pause on EEOP collections by
the OCR, mark 'Yes'.the OCR, mark 'Yes'.
:
Yes
Please upload the completed EEOP Form
To access the EEOP form click To access the EEOP form click herehere
:
EeopVerification_FY2023_.pdf
When was the plan formulated? :01/22/2025
Number of Court Employees :50
Total number of the employees that work in the court (not including judges) where the program operates.Total number of the employees that work in the court (not including judges) where the program operates.
Please upload a screenshot of the
court/county status listed in SAM.gov based
on your Federal Unique Entity Identification
(UEI) number.:
Sam.gov Entity Information.pdf
Will your program collect program income
during the fiscal year? :
No
Pre-Award Financial Risk Assessment
The applicant is required to complete a pre-award financial risk assessment as part of the grant application. The applicant is required to complete a pre-award financial risk assessment as part of the grant application. The questionnaire helps the SCAO assess the financialThe questionnaire helps the SCAO assess the financial
management and internal control systems, and the associated potential risks of an applicant. management and internal control systems, and the associated potential risks of an applicant. The pre-award financial risk assessment should only be completed byThe pre-award financial risk assessment should only be completed by
program and financial staff most familiar with the applicant?s systems, policies, and procedures to ensure the correct responses. program and financial staff most familiar with the applicant?s systems, policies, and procedures to ensure the correct responses. The responses directly impact the pre-The responses directly impact the pre-
award risk assessment and should accurately reflect the applicant?s financial management and internal control system at the time of the application. award risk assessment and should accurately reflect the applicant?s financial management and internal control system at the time of the application. The pre-awardThe pre-award
financial risk assessment is an additional factor in determining funding. Applicant risk level may affect the funding decision and/or result in additional reportingfinancial risk assessment is an additional factor in determining funding. Applicant risk level may affect the funding decision and/or result in additional reporting
requirements, monitoring, special conditions, or additional award requirements.requirements, monitoring, special conditions, or additional award requirements.
Does the applicant have new individuals
involved with the grant (less than 1 year)?
This includes anyone directly or indirectly
involved with the grant operations and
financial management, (i.e., coordinator,
judge, financial personnel, etc.):
No
5 of 9
Does the applicant have any new system
changes within the past 12 months (system
means in relation to purchasing an
organization's system or systems for
purchasing and contracting, including
lease-or-buy decisions, the selection of
contractors, analysis of quoted prices,
negotiation of prices with contractors,
placing and administering of orders, and
expediting delivery of materials or
services). :
No
Audit
For this section, an ?audit? is conducted by an independent, external auditor using generally accepted auditing standards (GAAS) or Generally Accepted GovernmentalFor this section, an ?audit? is conducted by an independent, external auditor using generally accepted auditing standards (GAAS) or Generally Accepted Governmental
Auditing Standards (GAGAS), and results in an audit report with an opinion.Auditing Standards (GAGAS), and results in an audit report with an opinion.
Has the applicant undergone any of the
following types of audits? (check all that
apply):
Financial Statement Audit,Single Audit under 2 CFR Part 200
On the most recent audit, what was the
auditor's opinion?:
Qualified Opinion
Were material weaknesses noted in the
report?:
Yes
Were the material weaknesses related to
an SCAO grant? :
No
If the material weaknesses in question are
not directly related to an SCAO grant, could
the material weaknesses have an impact
on SCAO? (e.g., bank reconciliation):
No
Please specify the corrective action:
Material weakness was due to our county implementing a new software system 3 years ago.
Financial Management System
Does the applicant's accounting system
have the capability to identify the receipt
and expenditure of awards funds
separately for each SCAO award? :
Yes
Does the applicant?s accounting system
have the capability to record expenditures
for each SCAO award by the budget cost
categories shown in the approved budget?:
Yes
Does the applicant?s accounting system
have the capability to accurately track
employees actual time spent performing
work for each SCAO award, and to
accurately allocate charges for employee
salaries and wages for each SCAO award,
and maintain records to support the actual
time spent and specific allocation of
charges associated with each applicant
employee? :
Yes
6 of 9
Does the applicant?s accounting system
include budgetary controls to preclude the
applicant from incurring obligations or
costs that exceed the amount of funds
available under an SCAO award (the total
amount of award as well the amount
available in each budget cost category)? :
Yes
Is the applicant familiar with the ?cost
principles? that apply to recent and future
Federal awards, including the general and
specific principles set out in 2 C. F. R Part
200? :
Yes
Procurement
Does the applicant maintain written
policies and procedures for procurement
transactions that (Check all that apply):
are designed to avoid unnecessary or duplicative purchases?,set out a process for soliciting goods and services?
Are the applicant?s procurement policies
and procedures designed to ensure that
procurements are conducted in a manner
that provides full and open competition to
the extent practicable, and to avoid
practices that restrict competition? :
Yes
Do the applicant?s procurement policies
and procedures require documentation of
the history of a procurement, including the
rationale for the method of procurement,
selection of contract type, selection or
rejections of contractors, and basis for the
contract price?:
Yes
Does the applicant have written policies
and procedures designed to prevent the
applicant from entering into a procurement
contract under an SCAO award with an
entity or individual that is suspended or
debarred from such contracts, including
provisions for checking for suspended or
debarred prior to award?:
Yes
Subrecipient
Does the applicant have written policies
and procedures, and/or guidance designed
to ensure that any subawards made by the
applicant under an SCAO award (1) clearly
document applicable grant requirements,
(2) are appropriately monitored by the
applicant, and for Federal Grant Applicants
(3) comply with the requirements in 2 C. F.
R. Part 200 (see 2 C. F. R. 200.331)?:
Yes
Is the applicant aware of the differences
between subawards under SCAO awards
and procurement contracts under SCAO
awards, including the different roles and
responsibilities associated with each? :
Yes
7 of 9
Does the applicant have written policies
and procedures designed to prevent the
applicant from making a subaward under
an SCAO award to an entity or individual
who is suspended or debarred from such
subaward, including provisions for
checking for suspended or debarred prior
to award?:
Yes
Other Federal Risk
Is the applicant designated ?high risk? by a
federal grant-making agency? (High risk
includes any status under which a federal
awarding agency provides additional
oversight due to the applicant?s past
performance, or other programmatic or
financial concerns with the applicant.):
No
CertificationCertification
Certification on behalf of the applicant
(Must be made by the chief executive, executive director, chief financial officer, designated authorized representative (?AOR?), or other official with the requisite knowledge(Must be made by the chief executive, executive director, chief financial officer, designated authorized representative (?AOR?), or other official with the requisite knowledge
and authority).and authority).
On behalf of the applicant, I certify to the
State Court Administrative Office that the
information provided above is complete
and correct to the best of my knowledge. I
have the requisite authority and
information to make this certification on
behalf of the applicant.:
Yes
Name*:David Campbell
Title*:Program Director
Phone*:248-305-6451
Date*:04/21/2025
Other Funding Sources
Additional Funding SourcesAdditional Funding Sources
Does the program receive funding support
from other funding sources to maintain
program operations (local, in-kind,
community foundations, millage, Child
Care Fund, opioid settlement funds,
program income, federal grants etc.)?:
No
Has the program applied for, but not yet
received, additional funding from other
sources (local, in-kind, community
foundations, millage, Child Care Fund,
opioid settlement funds, program income,
federal grants etc.)?:
No
Current Funding SourcesCurrent Funding Sources
Funding SourceFunding Source If Other, Please DescribeIf Other, Please Describe Budget CategoryBudget Category Expense DescriptionExpense Description Start DateStart Date End DateEnd Date Amount ReceivedAmount Received Describe any Spending RestrictionsDescribe any Spending Restrictions
8 of 9
Prospective Funding SourcesProspective Funding Sources
No Data for TableNo Data for Table
FundingFunding
SourceSource
If Other, PleaseIf Other, Please
DescribeDescribe
ExpenseExpense
TypeType
BudgetBudget
CategoryCategory
ExpenseExpense
DescriptionDescription
Expected AwardExpected Award
DateDate
StartStart
DateDate
EndEnd
DateDate
AmountAmount
RequestedRequested
Describe any SpendingDescribe any Spending
RestrictionsRestrictions
No Data for TableNo Data for Table
9 of 9
Verification of EEOP Reporting Requirement
Compliance with Equal Employment Opportunity Program (EEOP) Requirements
Organization Name:COUNTY OF OAKLAND UEI:HZ4EUKDD7AB4
Address:1200 N TELEGRAPH RD PONTIAC
MI 48341-
Classification | Type:Government Law Enforcement |
County/Municipal Law Enforcement
Contact Name:Tifanny Keyes-Bowie Contact Title:
Contact Email:keyesbowiet@oakgov.com Contact Phone:248-858-0943
Number of Employees:150 or More Single Largest Grant:$500,000 or More
Subrecipient Award Greater
Than $500,000:
No Filed Utilization Report
Last Year:
No
Acknowledgement of EEO Program Data Collection, Maintenance and Submission Requirements
I, Paige Ritchie, (authorized official) acknowledge that COUNTY OF OAKLAND(organization) has an obligation to develop and submit an EEO Program
Utilization Report to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice (OCR) for 2023 (fiscal year). I understand the
regulatory obligations under 28 C.F.R. Section 42.301-.308 to collect and maintain extensive employment data by race, national origin, and sex, even though
our organization may not use all of this data in completing the EEO Program Utilization Report.
By accepting financial assistance subject to the civil rights provisions of the Safe Streets Act, COUNTY OF OAKLAND (organization) is on notice that at some
future date, during the active award period, the OCR may request any of the employment data noted in the EEO Program regulations. I understand that in the
context of an administrative investigation of an employment discrimination complaint, failure to produce employment datarequired for a comprehensive EEO
Program may allow the OCR to draw an adverse inference based on the data's absence.
Paige Ritchie Paige Ritchie 15-Jan-2025
_____________________________________________________________________________________________________________
Print or Type
Name and Title
Signature Date
Entity Workspace Results 1 Total Results
OAKLAND, COUNTY OF
Expiration Date:
May 21, 2024
Purpose of Registration:
All Awards
Unique Entity ID: HZ4EUKDD7AB4
CAGE/NCAGE: 39SZ3
Entity Status: Active Registration
Doing Business As:
Physical Address:
1200 N TELEGRAPH RD DEPT 470
PONTIAC , MI
48341-1036 USA
1Mar 06, 2024 09:15:23 PM GMT
Michigan Supreme Court
State Court Administrative Office
Field Services Division
Michigan Hall of Justice
P.O. Box 30048
Lansing, Michigan 48909
Phone (517) 373-4835
Ryan P. Gamby
Field Services Director
MEMORANDUM
DATE: April 15, 2025
TO: Honorable Travis Reeds, Chief Judge/Program Judge
Honorable Robert Bondy, Program Judge
Honorable David Law, Program Judge
Alexandra Black, Court Administrator
Paola Mueller, Project Director
cc: James McGrail, SCAO Regional Administrator
FROM: Andrew Smith, Problem-Solving Courts Manager
RE: 52-1 District Court – Hybrid DWI/Drug Court - Adult
SCAO Unique Identifier: U10103
Fiscal Year 2026 Operational Target Award
Target Award
Your 52-1 District Court – Hybrid DWI/Drug Court - Adult program’s FY 2026 Operational
Target Award is $119,808.33F
1
The Operational Target Award refers to the specific amount of SCAO grant funding needed to
maintain the program at its current level. This funding is intended to cover the operational costs
required to run the program as it exists today, including all ongoing expenditures required for
day-to-day functioning, such as salaries, services, materials, and other resources directly tied to
sustaining operations at their existing scale and efficiency. In essence, the Operational Target
Award provides the financial resources required to maintain the program's current operational
capacity and scope, without any expansion or enhancement.
1 All Operational Target Awards are subject to SCAO’s receipt of sufficient federal and state funding. An
Operational Target Award calculation is not a grant offer and may be subject to change. Agreeing to a target award
calculation in the grant application does not constitute acceptance of a grant award. The SCAO will formally notify
courts of their grant award later this year after reviewing all grant applications.
April 15, 2025
Page 2
How the Operational Target Award was Determined
If your program received FY 2025 SCAO grant funding, the Operational Target Award is the
program’s current fiscal year grant award adjusted for projected Consumer Price Index (CPI)
inflation.
Next Steps
All programs are required to submit one of the following responses regarding your Operational
Target Award in WebGrants through the FY 2026 grant application process:
• Agree with the Operational Target Award amount.
• Request a higher Operational Target Award. Programs may justify needing a higher
Operational Target Award due to increased operational costs that exceed the projected
CPI inflation rate, such as a new union contract, increased costs for drug testing, or an
adjustment to your healthcare policy. Courts may also explain why the FY 2025 award
did not accurately capture the operational costs typically incurred by the program; or
• Request a lower amount.
Additionally, the application will provide courts with the opportunity to request additional
funding, provided such requests are reasonable, to expand capacity or implement enhancements.
Please note that Operational Target Awards are calculated based on all sources of SCAO drug
court funding: the Michigan Drug Court Grant Program (MDCGP), the Office of Highway
Safety Planning (OHSP), and the Edward Byrne Memorial Justice Assistance Grant (Byrne
JAG). The application includes the eligibility criteria for each of these three programs.
By submitting one application, you can choose to be considered not only for MDCGP funding
but also for the federally administered OHSP and Byrne JAG grants. If you're eligible, we
strongly encourage you to opt in to all available funding sources to maximize your chances of
receiving the full target award.
The FY 2026 grant applications will open on April 18, 2025, and are due by June 20, 2025.
After the due date, grant applications will be thoroughly reviewed, and your program will be
notified of the final FY 2026 SCAO grant award amount.
If you have any questions about this process, please reach out to PSC@courts.mi.gov.
Page 1 FY 2024 MDCGP SCAO Grant Program
Michigan Drug Court
Grant Program
Grant Program Overview
Allowable Expense List
Conditions on Expenses
Assurances
Reporting Requirements
Fiscal Year 2024
Funding Provided by the
State Court Administrative Office
Drug treatment courts include adult and juvenile drug courts, DWI drug courts, hybrid DWI/drug courts, family
treatment courts, and regional drug and DWI courts.
Page 2 FY 2024 MDCGP SCAO Grant Program
Adult or juvenile drug court programs seeking either operational or planning funds will be completing the
same application.
Program Description - Operational
Michigan Drug Court Grant Program (MDCGP) grants are limited to jurisdictions that have completed a
planning phase of their drug treatment court program and are seeking funds for the first year of operation or the
continued operation of their program. A drug treatment court is classified as adult drug, DWI, hybrid, or family
treatment court, juvenile drug court or a regional program. The funding should enable drug treatment courts to
promote public safety and contribute to a reduction in substance abuse and recidivism among nonviolent adult
substance abusing offenders; reduce reliance on incarceration within existing correctional systems and local
jails; and establish monitoring and evaluation measures that will demonstrate the effectiveness of the program.
Regional drug treatment courts are distinguished from other drug treatment courts by the number of distinct
jurisdictions participating in a single joint program. Below are examples of regional court designs:
• Two or more circuit courts participating in a single regional drug treatment court.
• Two or more district courts from different counties participating in a single regional drug treatment
court.
• One or more district courts and one or more circuit courts, from different counties, participating in a
single regional drug treatment court.
• Two or more district courts from the same county participating in a single regional drug treatment court.
Regional drug treatment courts receive one grant award and one contract, have one coordinator that oversees
the entire region, and have one program design that is applicable to all participants in the regional program,
even if the regional program has multiple court locations. The program must have one joint local
administrative order (LAO) covering all participating courts in the regional program and one memorandum of
understanding (MOU) covering all participating organizations. Data collection and grant reporting should
reflect the program as a whole, rather than reflecting separate locations of the program. Hence, one set of grant
reports should be submitted for the regional drug treatment court and one set of data should be submitted to the
State Court Administrative Office (SCAO).
Program Description - Planning
Planning grants are for jurisdictions that are interested in establishing a new drug treatment court and are in the
early stages of planning that effort. A drug treatment court is classified as adult drug, DWI, hybrid (drug and
DWI), family treatment court, juvenile drug court, or a regional program. Planning grants are limited in scope
and will not necessarily lead to subsequent state or federal funding to implement the programs that result from
the planning phase. The outcome of the planning process, however, should enable grantees to develop a
sufficient needs assessment and cost analysis to justify a request to local, state, or federal funding sources. It is
important to review the state and federal guidelines for data collection and evaluation criteria in planning the
drug treatment court as these issues would need to be addressed in order to pursue state or federal funding for
implementation of the program.
Funding Source
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This grant is funded by the SCAO.
Application Submission Information
Michigan trial courts may submit one application per funding opportunity per year. All applications must be
submitted through Michigan’s WebGrants program in order to be considered for funding. Funding decisions
will be based on merit.
Applicant Eligibility Requirements
Only operational programs recognized by SCAO will be considered for funding. In order for SCAO to
recognize a drug treatment court, the program must be designed according to the attached assurances, have an
approved drug treatment court LAO and a valid MOU if operational, and be in compliance with all SCAO
reporting requirements.
Programs that receive planning funding must be designed according to statute, the attached assurances, and be
in compliance with all SCAO reporting requirements. Before the program starts accepting participants it must
have an approved drug treatment court LAO and a valid MOU.
Acceptance of Assurances
Applicants must agree to the assurances included in this grant opportunity document. Submitting an
application for this grant opportunity constitutes the applicant's agreement.
Compliance with the Drug Court Statute
Applicants should refer to MCL 600.1060 through MCL 600.1084 when completing the application to ensure
that the drug treatment court program is designed in compliance with statutory requirements.
Memorandum of Understanding
In order to be eligible for grant funding, all operational adult drug, juvenile drug, hybrid DWI/drug, DWI
sobriety, or family treatment court must have an MOU that covers the grant period per MCL 600.1062. Drug
courts in the planning stage must have an MOU prior to accepting participants in the program. The MOU shall
describe the roles and responsibilities of all parties and should include, if the program includes for discharge
and dismissal of an offense, delayed sentence, or deviation from sentencing guidelines, each participating
prosecuting attorney in the circuit or district courts, a representative of the criminal defense bar, a
representative or representatives of the community treatment providers, and any additional parties considered.
Local Administrative Order
Applicants applying for a grant must have an LAO approved and on file with the SCAO. Drug courts in the
planning stage must have an approved LAO on file prior to accepting participants in the program.
Drug Court Case Management Information System
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MCL 600.1078 requires that all drug treatment courts submit data to the SCAO. Drug treatment court grantees
receiving funding must submit the minimum standard data requirements to SCAO using the Drug Court Case
Management Information System (DCCMIS).
Required Training
Drug courts receiving first year problem-solving court funding from SCAO must agree to participate in SCAO
required training including the Bureau of Justice Assistance's Court Planning Initiatives (DCPI) and/or SCAO
Fundamentals of Problem-Solving Courts Training. Courts that apply to DCPI training, but are not selected,
must agree to participate in SCAO Fundamentals of Problem-Solving Courts Training if provided by the SCAO
during the funding year.
Reporting Requirements
Please see the list of reporting requirements in the Reporting Requirements section of this document.
Noncompliance with Reporting Requirements
Thirty days past the due date, a delinquency notice will be sent via e-mail notifying courts that they have fifteen
days to comply with the reporting requirement, unless new deadlines are approved by SCAO.
Forty-five days past the due date, a forfeiture notice will be sent out to courts via mail notifying them that their
grant funding has been rescinded due to contract noncompliance, unless new deadlines are approved by SCAO.
Page 5 FY 2024 MDCGP SCAO Grant Program
ALLOWABLE EXPENSES
Costs must be reasonable and necessary.
Note: If an item is NOT listed as an allowable expense, the SCAO considers it disallowed.
Personnel and Fringe
• Hourly wages
• Fringe benefits
Contractual
See Subrecipient section under Conditions on Expenses for more information
• Assessments (such as risk/needs assessments and substance abuse assessments)
• Treatment services
• Defense attorney fees for the purposes of participating in program meetings, staffing meetings,
and review hearings only
• Consultant not to exceed $81.25 per hour or $650.00 per day
• Full compensation for all personnel services as laid out in the service agreement
• Drug and alcohol testing services, including confirmation tests
• Electronic monitoring devices (such as GPS/SCRAM/Tethers/Soberlink)
• Police overtime for purposes of home or employment checks only (must be overtime, cannot pay
regular shift time)
• Transitional housing (also known as Three-Quarter Housing)
• Dental expenses - Must receive prior approval from the SCAO for each procedure
• Medication Assisted Treatment (Contractual)
o FDA-approved medications that assist in the treatment of Opioid and Alcohol Use Disorders.
o Physician assessments for Medication Assisted Treatment (MAT)
o Physician consultations to the team (not to exceed $81.25 per hour or $650.00 per day)
o Follow-up doctors’ appointments and health services, not otherwise covered by health
insurance, associated with MAT including:
TB tests
Bloodwork
Chest x-rays
• Ignition Interlock (enrollment/installation fee and daily rate only) – Michigan Department of State
approved vendor.
• Full compensation for all personnel services as laid out in the service agreement
Supplies
• Office supplies and equipment for use directly related to the PSC, not to exceed $4,500
• Software subscriptions, cell phone service plans, and data plans (the expense must be prorated for
the fiscal year)
• Drug testing supplies
• Graduation ceremony refreshments and supplies
• Incentives (includes graduation awards)
• Medication - 60 day supply, directly related to mental health disorder (All insurance options or
other sources of funding must be exhausted prior to spending.)
• Participant supplies (day planners, folders, workbooks for treatment and ancillary services)
Page 6 FY 2024 MDCGP SCAO Grant Program
• General Educational Development classes and tests
• Fees for obtaining Michigan Identification, birth certificates, or other legal identification
documents
• Zoom licensing for problem-solving court staff to conduct probation appointments and other
program related business; this funding is limited to one license per program. The expense must be
prorated for the fiscal year.
Travel and Training
See travel expenses, under Conditions on Expenses, for more information.
Travel expenses may not exceed the state rate, or your program’s county rate, whichever is the
lesser expense.
• Conference/training expenses - training/conference material, registration, travel, meals, lodging,
and parking - THESE COSTS MUST BE IN THE APPROVED BUDGET PRIOR TO
EXPENDING FUNDS
• Transportation expenses and mileage for program related activities
CONDITIONS ON EXPENSES
All MDCGP projects are based on the cost reimbursement concept; i.e., state, local, or private
funds shall be expended before reimbursement is provided. Your court will be reimbursed
quarterly after invoices for grant expenses have been submitted to and approved by the SCAO.
Costs must be allowable as stated above, and they must be reasonable and necessary. All grant
costs and billings will be reviewed by the SCAO to ensure that they reflect costs generally
recognized as ordinary and necessary for the operation of the problem-solving court and reflect
market prices for comparable goods or services.
Additionally, the grant expenditures must be for goods and services that are or will be utilized for
the grant period or fiscal year (October 1 to September 30). Billing for goods and services that
could not reasonably be used up prior to September 30 (e.g., bus tokens, library materials, drug
testing supplies purchased on September 24) will be denied for reimbursement. Contact the SCAO
if you are not sure about an expense. If required by the court funding unit, costs must be obtained
by competitive bids.
Individual consultant fees are limited to $650 (excluding travel, lodging, and meal costs) per day,
which includes legal, medical, psychological, and accountant consultants. If the rate will exceed
$650 for an eight-hour day, written approval is required from the SCAO in advance.
Compensation for individual consultant services is to be responsible and consistent with that paid
for similar services in the market place.
SUBRECIPIENTS
To determine whether a service agency or provider is a subrecipient or contractor, the below
criteria is listed to aid in the decision. However, it is the substance of the relationship that is more
important than the form of agreement. All criteria listed below may not be present in all cases,
therefore, the program must use judgment in classifying each agreement as a subrecipient or
Page 7 FY 2024 MDCGP SCAO Grant Program
contractor. Programs should document the process for determining each agency or provider as a
subrecipient or contractor for audit purposes.
Subrecipient contracts are required to be uploaded in the “Subrecipient Subcontract” link on the
Grant Component page in WebGrants. Templates for contracts can be found in the same link as
the subrecipient subcontract.
Subrecipient:
• Definition
o Is an agency/person who receives a subaward
o Has their performance measured in relation to whether the grant objectives were met
o Has responsibility for determining program operations
o Adheres to grant requirements specified in contract
o Uses funds to carry out program objectives for a public purpose as specified by
statute, as opposed to providing goods and services
• Requirements
o Program enters into a contract with the subrecipient that includes at least all items
included in the program’s SCAO contract for the grant funds, and upload a copy of
the signed contract in WebGrants.
o Ensure that subrecipients are adhering to the assurances
o Submit agency payroll documents, general ledger, paycheck stubs, proof of payment,
and timesheets (if time is split with another funding source) with claims
o Agency has to submit a budget to the court that must be incorporated into the
program’s budget to the SCAO. The budget must include:
Pay rates
Annual hours
Fringe
Paid time off information
Pay bonuses, longevity, etc.
Supplies
Travel
Contractor:
• Definition
o Provides good and services within normal business operations
o Provides similar goods and services to many different purchasers
o Normally operates in a competitive environment
o Is not subject to adhere to grant requirements, though similar requirements may
apply for other reasons.
TRAVEL EXPENSES
Travel expenses may not exceed the state rate, or your program’s county rate, whichever is the
lesser expense. The state mileage rate includes premium rate for roundtrip less than 100 miles and
standard rate for roundtrip more than 100 miles.
Page 8 FY 2024 MDCGP SCAO Grant Program
NONSUPPLANTING
The SCAO requires that funds not be used to supplant state, local, or tribal funds. The grantee
must assure that funds will not be used to replace or supplant state, local, or tribal funds, but will
be used to increase the amount of such funds that would, in the absence of grant funds, be made
available for criminal justice activities.
This means that if your court plans to:
• Hire new positions (including filling existing vacancies that are no longer funded in your
agency’s budget), it must hire these additional positions on or after the official grant award
start date, above its current budgeted (funded) level of positions.
• Rehire personnel who have already been laid off (at time of the application) as a result of
state, local, or tribal budget cuts. It must rehire the personnel on or after the official grant
award start date and maintain documentation showing the dates(s) that the positions were
laid off and rehired.
• Maintain personnel who are (at the time of application) currently scheduled to be laid off on
a future date as a result of state, local, or tribal budget cuts. It must continue to fund the
personnel with its own funds from the grant award start date until the date of the scheduled
layoff (e.g., if the layoff is scheduled for October 1, then funds may not be used to fund the
personnel until October 1, the date of the scheduled layoff), and maintain documentation
showing the date(s) and reason(s) for the layoff. Please note that as long as your agency can
document the date that the layoff would occur if the grant funds were not available, it may
transfer the personnel to the grant funding on or immediately after the date of the layoff
without formally completing the administrative steps associated with a layoff for personnel.
Documentation that may be used to prove that the scheduled layoffs are occurring for local
economic reasons that are unrelated to the availability of grant funds may include (but are not
limited to) council or departmental meetings, memoranda, notices, or orders discussing the layoff,
notices provided to the individual personnel regarding the date(s) of the layoff, and/or budget
documents ordering departmental and/or jurisdiction-wide budget cuts. These records must be
maintained with your court’s grant in the event of an audit, monitoring, or other evaluation of your
grant compliance.
ASSURANCES
These assurances are applicable to the grantee and all subrecipients of the grantee. It is the grantee’s
responsibility to ensure that subrecipients are adhering to the assurances. Failure to do so may result
in termination of grant funding or other remedies.
1. Grantee assures that there has been, and will continue to be, appropriate consultation with all
affected agencies in planning and implementation of the drug/sobriety court program. Grantees
are required to have a current Memorandum of Understanding that includes the parties as stated
in MCL 600.1062(1) and (2).
2. Grantee assures that all treatment programs and providers used in the drug treatment court
Page 9 FY 2024 MDCGP SCAO Grant Program
program are licensed and/or accredited by the appropriate state government or professional
agencies.
3. Grantee assures the intention of the jurisdiction to continue the program after funding from the
MDCGP has been exhausted. Grantee assures they will make a good faith effort to continue
program operations if state funds are unavailable to financially support the program in the future.
Grantee’s good faith efforts could include applying for federal grants, foundation funds, local
funds, or funding unit contributions. Grantee is not bound to continue the program if the good
faith efforts to find alternative means of continuing the program are not successful. This
assurance does not commit or mandate funding by local funding units
4. Grantee assures that all recipients of funding under this grant program are required to comply
with nondiscrimination requirements contained in various federal and state laws. Each grantee
court should have a copy of their Equal Employment Opportunity plan on file and available for
review by the SCAO upon request.
5. Grantee assures that they and any contractors and/or subrecipients will not use funds from
MDCGP for lobbying and that they will disclose any lobbying activities related to MDCGP.
6. Grantee assures:
a. All expenditures, including personnel services, contractual services, and supplies, shall be
in accordance with the standard procedures of their court.
b. The accounting system maintains a separate fund or account to support expenditures (or
maintenance of a separate fund or account to support expenditures)
c. Maintenance of accounting records, following generally accepted accounting principles
for the expenditure of funds for purposes identified in the budget and any budget
amendments.
7. Grantee understands that only program activities and expenses in the approved grant budget and
incurred during the fiscal year are eligible for reimbursement.
8. Grantee assures state funds will not be used to replace (supplant) funds that have been
appropriated for the same purpose.
9. Grantee assures:
a. That the Michigan Supreme Court, the SCAO, the local government audit division of the
Michigan Department of Treasury, the State Auditor General, or any of their duly sworn
authorized representatives shall have access to and the right to examine, audit, excerpt,
copy, or transcribe any pertinent financial transactions, accounting records, or other fiscal
records related to this grant.
b. Maintenance of these records for a period of five years after completion of the grant
project or until all the SCAO audits are complete for the fiscal period, whichever is later.
c. Quarterly reports on the funds expended by the program in the form required by the
SCAO.
10. Grantee agrees to collect and provide program and participant data in the form and manner
required by SCAO, and to participate in follow-up and evaluation activities.
11. Grantee agrees to utilize the DCCMIS to manage drug treatment court cases and report all data to
the SCAO under MCL 600.1078.
Page 10 FY 2024 MDCGP SCAO Grant Program
12. Grantee assures planning, design, and operation of the program according to one of the following
models: Drug Treatment Courts: The Ten Key Components, The Ten Guiding Principles of DWI
Courts, Juvenile Drug Court: Strategies in Practice, Family Treatment Court Best Practice
Standards, or Family Dependency Drug Courts: Addressing Child Abuse and Neglect Cases
Using the Drug Court Model. Additionally, Grantees agree to follow all applicable state laws,
court rules, and administrative orders pertaining to the operation of drug courts and adjudication
of related cases, and standards and required best practices per the SCAO’s Adult Drug Court
Standards, Best Practices, and Promising Practices.
13. Grantee assures participation in the SCAO required training including the Bureau of Justice
Assistance’s Drug Court Planning Initiatives. Courts that apply to DCPI training, but are not
selected, must agree to participate in Problem-Solving Court Fundamentals training.
14. Grantee assures that if a federal 501(c)3 exists or is developed for drug treatment court purposes,
or if the drug treatment court develops a partnership with an existing 501(c)3, that no employee
of the court will be directly involved in the operations of the 501(c)3.
15. Grantee understands that the SCAO may suspend funding in whole or in part or terminate
funding for the following reasons:
a. Failure to meet the SCAO certification requirements
b. Failure to comply with the requirements of the grant program, which includes the
submission of the required reports submitted within the time frames listed in the
Reporting Requirements section of this document
c. Failure to make satisfactory progress toward the goals or strategies set forth in this
application
d. Failure to adhere to the requirements of the grant contract
e. Proposing or implementing substantial plan changes to the extent that the application
would not have been selected for funding
f. Filing a false statement in this application or other report or document
g. Other good cause shown
16. The individuals with express authority to act in the name of the Grantee in the positions of
project director, financial director, and authorizing official should be the grant signatories. The
signatures commit the Grantee to the terms and conditions of the grant contract and attest to the
accuracy of all information the Grantee has supplied. The project director is responsible for
directing the implementation of the drug treatment court grant project. The financial officer is
the individual who is fiscally responsible for this project, and is responsible for accountability for
the grant funds. The authorizing official is the individual authorized by the court to enter into
this agreement. The SCAO prohibits the same individual from signing in more than one
capacity.
REPORTING REQUIREMENTS
Financial Claim Reports are due quarterly on the following dates:
• January 10
Page 11 FY 2024 MDCGP SCAO Grant Program
• April 10
• July 10
• October 10
Data exceptions in DCCMIS must be corrected quarterly by the following dates (For planning grants-only
required if the program has active participants):
• November 15
• February 15
• May 15
• August 15
Progress Report is due on the following date:
• April 30 (Not required for planning grants)
DCCMIS Users Audit Report is due on the following date (For planning grants - only required if the
program has active participants):
• January 31
WebGrants Users Audit Report is due on the following date:
• January 31