HomeMy WebLinkAboutResolutions - 2025.05.22 - 42122
AGENDA ITEM: Amendment #5 to the Interlocal Agreement between Oakland Community Health
Network and Oakland County Health Division for Substance Use Disorder Prevention Services
DEPARTMENT: Health & Human Services - Health Division
MEETING: Board of Commissioners
DATE: Thursday, May 22, 2025 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2025-5220
Motion to approve Amendment #5 to the Interlocal Agreement between the County of Oakland and
the Oakland Community Health Network in the amount of $246,155 for the period of October 1,
2024 through September 30, 2025; further, authorize the Chair of the Board of Commissioners to
execute the attached amendment; further, amend the FY 25-27 budget as detailed in the attached
Schedule A.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The Oakland County Health Division received Amendment #5 to the 2022-0215-SUDP Interlocal
Agreement from Oakland Community Health Network (OCHN), to reflect Fiscal Year 2025 work plan
objectives for substance-use disorder prevention services in the amount of $246,145 for the period
October 1, 2024 through September 30, 2025.
Amendment #5 includes Health Education SUD Prevention Services funding in the amount of
$219,991, which consists of $199,992 in grant funding and a local in-kind match of $19,999 and
American Rescue Plan Act grant funding in the amount of $26,154, with no grant match required.
The $19,999 local in-kind match is budgeted within the Health Division General Fund, which
includes salaries, printing, educational supplies, telephone communications, and IT operations.
Further, the funding is sufficient to continue two (2) Special Revenue (SR) Full-Time Eligible (FTE)
Public Health Educator III positions (1060261-00960 and #1060261-07497).
POLICY ANALYSIS
• Amendment #6 will be forthcoming to deduct the $26,154 in ARPA funding. This
deduction of funds was announced during the April 23, 2025, Finance Committee
meeting. According to Fiscal Services, the BOC must accept Amendment #5 funding
as is, and the department must return with a new amendment detailing the deduction
of funds.
o OCHN is currently looking for a new funding source to cover the difference.
o When Amendment #6 is brought to the board, a revised contract will be
attached.
• The original agreement for the Substance Use Disorder Prevention services with Oakland
Community Health Network was approved via MR #2021-502 on December 9, 2021.
Amendment #1 was approved by the Administration on May 27,2022 because it was under
15% variance from the current award and did not require personnel changes. Amendment #2
was approved via MR #2022-419 on December 8, 2022, Amendment #3 was approved via
MR #2023-3503 on November 16, 2023, and Amendment #4 by the Administration on June
12, 2024 because it was under the 15% variance from the current award and did not require
personnel changes.
• OCHN is providing grant funding in the amount of $199,992, received from the Michigan
Department of Health and Human Services, and $26,154 from ARPA. The county will
contribute $19,999 as a grant match.
• Per the attached agreement, the County shall submit an invoice to the OCHN on a monthly
basis, which shall itemize all amounts due and or owing by OCHN. The monthly invoice must
reflect total actual program expenditures by category. The invoices shall be submitted in a
form and format agreed upon by the Parties.
• The acceptance of this grant does not obligate the County to any future commitment and
continuation of the Special Revenue positions in the grant is contingent upon future levels of
grant funding.
FISCAL IMPACT: Budget Amendment Attached
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Kate Guzman, Health Officer
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 5/23/2025
AGENDA DEADLINE: 05/08/2025 4:30 PM
ATTACHMENTS
1. Grant Review Sign-Off
2. HHS_Health - FY2025 OCHN Substance Use Prevention (SUD) Grant Acceptance - Schedule
A
3. revised 2022-0215-SUDP -5 OCHD 4.10.25
COMMITTEE TRACKING
2025-05-13 Public Health & Safety - Forward to Finance
2025-05-14 Finance - Recommend to Board
2025-05-22 Full Board - Adopt
Motioned by: Commissioner Angela Powell
Seconded by: Commissioner Christine Long
Yes: Charles Cavell, Ann Erickson Gault, Marcia Gershenson, Robert Hoffman, Brendan
Johnson, Karen Joliat, Christine Long, Penny Luebs, Gwen Markham, Kristen Nelson, Angela
Powell, Yolanda Smith Charles, Michael Spisz, Linnie Taylor, Philip Weipert, David Woodward
(16)
No: None (0)
Abstain: None (0)
Absent: Michael Gingell, Robert Smiley (2)
Passed
GRANT REVIEW SIGN-OFF – Health & Human Services/Health AWD00642
GRANT NAME: FY2025 Oakland County Health Network
FUNDING AGENCY: Oakland Community Health Network
DEPARTMENT CONTACT PERSON: Stacey Sledge 248-452-2151
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 04/16/2025
Please be advised that the captioned grant materials have completed internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off email and the grant agreement/contract with related documentation) should be downloaded into Civic Clerk to be
placed on the next agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board
resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved. Shannon Lee (04/11/2025)
Human Resources:
Approved by Human Resources. Continues 2 FTE positions. – Hailey Matthews (04/11/2025)
Risk Management:
Approved. No County insurance requirements. Robert Erlenbeck (04/10/2025)
Corporation Counsel:
CC conducted a legal review of the provided documents and finds no unresolved legal issues. – Heather Lewis
(04/10/2025)
Oakland County, Michigan
Health and Human Services Department / Health Division - FY 2025 Oakland Community Health Network Substance Use Prevention Grant - Amendment #5
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)Program # (PRG)Grant ID (GRN) #
Project
ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2025
Amendment
FY 2026
Amendment
FY 2027
Amendment
R Human Service Grants Health FND11007 CCN1060261 RC670100 PRG134795 GRN-1004298 670000 Budget Use Only No Actuals (205,297.00)(209,403.00)(213,591.00)
Total Revenue (205,297.00)(209,403.00)(213,591.00)
E Human Service Grants Health FND11007 CCN1060261 SC702010 PRG134795 GRN-1004298 702000 Salaries Regular (125,830.00)(128,347.00)(130,914.00)
E Human Service Grants Health FND11007 CCN1060261 SC722750 PRG134795 GRN-1004298 722000 Workers Compensation (76.00)(77.00)(79.00)
E Human Service Grants Health FND11007 CCN1060261 SC722760 PRG134795 GRN-1004298 722000 Group Life (275.00)(280.00)(286.00)
E Human Service Grants Health FND11007 CCN1060261 SC722770 PRG134795 GRN-1004298 722000 Retirement (34,784.00)(35,480.00)(36,190.00)
E Human Service Grants Health FND11007 CCN1060261 SC722780 PRG134795 GRN-1004298 722000 Hospitazation (31,179.00)(31,802.00)(32,438.00)
E Human Service Grants Health FND11007 CCN1060261 SC722790 PRG134795 GRN-1004298 722000 Social Security (9,626.00)(9,819.00)(10,015.00)
E Human Service Grants Health FND11007 CCN1060261 SC722800 PRG134795 GRN-1004298 722000 Dental (1,469.00)(1,499.00)(1,529.00)
E Human Service Grants Health FND11007 CCN1060261 SC722810 PRG134795 GRN-1004298 722000 Disability (1,932.00)(1,971.00)(2,010.00)
E Human Service Grants Health FND11007 CCN1060261 SC722820 PRG134795 GRN-1004298 722000 Unemployment Insurance (75.00)(76.00)(77.00)
E Human Service Grants Health FND11007 CCN1060261 SC722850 PRG134795 GRN-1004298 722000 Optical (51.00)(52.00)(53.00)
Total Expenditures (205,297.00)(209,403.00)(213,591.00)
New SUD - GRN-1004483
E General Fund Health FND10100 CCN1060241 SC702010 PRG133390 GRN-1004485 702000 Salaries (11,433.00)--
E General Fund Health FND10100 CCN1060241 SC731346 PRG133390 GRN-1004485 730000 Personel Mileage (262.00)--
E General Fund Health FND10100 CCN1060241 SC750063 PRG133390 GRN-1004485 750000 Custodial Supplies (500.00)--
E General Fund Health FND10100 CCN1060241 SC778675 PRG133390 GRN-1004485 770000 Telephone Communications (1,100.00)--
E General Fund Health FND10100 CCN1060241 SC774636 PRG133390 GRN-1004485 770000 Info Tech Operations (6,704.00)--
E General Fund Grants Health FND10101 CCN1060241 SC788001 PRG133350 GRN-1004485 BFA11007 788001 Transfers Out 19,999.00 --
Total Expenditures ---
R Human Service Grants Health FND11007 CCN1060261 RC610313 PRG134795 GRN-1004483 610000 Federal Operating Grants 199,992.00 --
R Human Service Grants Health FND11007 CCN1060261 RC695500 PRG134795 GRN-1004485 BFA10100 695500 Transfers In 19,999.00 --
Total Revenues 219,991.00 --
E Human Service Grants Health FND11007 CCN1060261 SC702010 PRG134795 GRN-1004483 702000 Salaries Regular 113,742.00 --
E Human Service Grants Health FND11007 CCN1060261 SC722750 PRG134795 GRN-1004483 722000 Workers Compensation 76.00 --
E Human Service Grants Health FND11007 CCN1060261 SC722760 PRG134795 GRN-1004483 722000 Group Life 275.00 --
E Human Service Grants Health FND11007 CCN1060261 SC722770 PRG134795 GRN-1004483 722000 Retirement 34,784.00 --
E Human Service Grants Health FND11007 CCN1060261 SC722780 PRG134795 GRN-1004483 722000 Hospitazation 31,179.00 --
E Human Service Grants Health FND11007 CCN1060261 SC722790 PRG134795 GRN-1004483 722000 Social Security 9,626.00 --
E Human Service Grants Health FND11007 CCN1060261 SC722800 PRG134795 GRN-1004483 722000 Dental 1,469.00 --
E Human Service Grants Health FND11007 CCN1060261 SC722810 PRG134795 GRN-1004483 722000 Disability 1,932.00 --
E Human Service Grants Health FND11007 CCN1060261 SC722820 PRG134795 GRN-1004483 722000 Unemployment Insurance 75.00 --
E Human Service Grants Health FND11007 CCN1060261 SC722850 PRG134795 GRN-1004483 722000 Optical 51.00 --
E Human Service Grants Health FND11007 CCN1060261 SC732018 PRG134795 GRN-1004483 730000 Travel and Conference 5,687.00 --
E Human Service Grants Health FND11007 CCN1060261 SC750294 PRG134795 GRN-1004483 750000 Material and Supplies 21,095.00 --
Total Expenditures 219,991.00 --
New ARPA - GRN-1004484
R Human Service Grants Health FND11007 CCN1060261 RC610313 PRG134795 GRN-1004484 610000 Federal Operating Grants 26,154.00 --
Total Revenues 26,154.00 --
E Human Service Grants Health FND11007 CCN1060261 SC702010 PRG134795 GRN-1004484 702000 Salaries Regular 25,993.00 --
E Human Service Grants Health FND11007 CCN1060261 SC732018 PRG134795 GRN-1004484 730000 Travel and Conference 161.00 --
Total Expenditures 26,154.00 --
Oakland County, Michigan
Health and Human Services Department / Health Division - FY 2025 Oakland Community Health Network Substance Use Prevention Grant - Amendment #5
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)Program # (PRG)Grant ID (GRN) #
Project
ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2025
Amendment
FY 2026
Amendment
FY 2027
Amendment
OAKLAND COUNTY INTERLOCAL AGREEMENT BETWEEN
OAKLAND COUNTY
AND
OAKLAND COMMUNITY HEALTH NETWORK
FOR
Substance Use Disorder Prevention Services
2022-0215-SUDP #5
The Parties, Oakland County ("County") and Oakland Community Health Network
("OCHN"), agree and acknowledge that the purpose of this Amendment is to modify as
provided herein and otherwise continue the present contractual relationship between the
Parties as described in their current Substance Use Disorder Prevention Services,
("Contract").
In consideration of the mutual promises, representations, assurances, agreements, and
provisions in the Contract and this Amendment, the adequacy of which is hereby
acknowledged by the Parties, the Parties agree to amend the Contract as follows:
1. The Parties acknowledge and agree to FY25 Exhibit I: Financial and Reporting
Obligations, as attached hereto.
2. The Parties acknowledge and agree to FY 25 Exhibit II: Scope of Services, as
attached hereto.
3. The Parties acknowledge and agree to FY25 Attachment B – Management by
Objectives in Exhibit IV, as attached hereto.
4. The Parties acknowledge and agree to FY25 Attachment C – Purchase of Services
Policies for Providers of Prevention Services in Exhibit IV, as attached hereto.
For and in consideration of the mutual assurances, promises, acknowledgments,
warrants, representations and agreements set forth in the Contract and this Amendment,
and for other good and valuable consideration, the receipt and adequacy of which is
hereby acknowledged, the undersigned hereby execute this Amendment on behalf of
the OCHN and County and by doing so legally obligate and bind the OCHN and
County to the terms and conditions of the Contract and this Amendment:
OAKLAND COMMUNITY HEALTH NETWORK:
BY: ________________________________ DATE: _______________________
Trisha Zizumbo, MSA, CHES,
Chief Operating Officer
BY: ________________________________ DATE: _______________________
Robert Blumenfeld,
Chief Financial Officer
THE COUNTY OF OAKLAND
BY:________________________________ DATE:_______________________
David Woodward,
Chairperson, Oakland County Board of Commissioners
OAKLAND COUNTY INTERLOCAL AGREEMENT
BETWEEN
OAKLAND COUNTY
AND
OAKLAND COMMUNITY HEALTH NETWORK
EXHIBIT I: Financial 1 and Reporting Obligations
Health Education SUD Prevention Services
October 1, 2024 – September 30, 2025
Description Budget
FY25 Travel 5,687.00
Supplies & Materials 21,095.00
Contractual 162,928.00
Other 30,281.00.00
OCHN Funding 199,992.00
Local Match 19,999.00
Total Budget – Health Education 219,991.00
American Rescue Plan Act Grant (ARPA)
October 1, 2024 – September 30, 2025
Description Budget
FY25 Travel 161.00
Supplies & Materials 0.00
Contractual 24,749.00
Other 1,244.00
Total Budget 26,154.00
The County shall submit an invoice to the OCHN on a monthly basis, which shall itemize all
amounts due and or owing by OCHN. The monthly invoice must reflect total actual program
expenditures by category. The invoices shall be submitted in a form and format agreed upon by
the Parties.
1 Some or all of the funds provided by OCHN are federal funds. Department of Health and Human
Services/Substance Abuse and Mental Health Services Administration (SAMHSA), CFDA NO. 93.959, Block Grant
for Prevention and Treatment of Substance Abuse. Grant NO. 13 B1 MI SAPT, award phase 2022. Title SAPT
Block Grant sub-recipient relationship, non-research and development project.
OAKLAND COUNTY INTERLOCAL AGREEMENT
BETWEEN
OAKLAND COUNTY
AND
OAKLAND COMMUNITY HEALTH NETWORK
EXHIBIT II: Scope of Services
1. SUPPORTS AND SERVICES
1.1. The County shall assure for the provision of services for eligible individuals pursuant to
the Contract and this Scope of Services.
1.2. Federal Award Project Description: Support projects for the development and
implementation of prevention activities directed to the diseases of alcohol and drug
abuse.
1.3. The County agrees to provide Health Education Substance Use Prevention Services and
will comply with the Management by Objective requirements in Attachment B and the
terms and conditions in Attachment C.
2. ADMINISTRATIVE RESPONSIBILITIES
2.1. Required Staff Training(s): The County understands that various federal and state rules
and regulations impose specific training requirements on the Parties. The County agrees
that its entire staff will receive all required training(s) as applicable. The County also
agrees to document the completion of applicable training in the personnel file of each
staff.
2.2. Cultural Competency: The County must assure meaningful service for persons with
diverse cultural backgrounds (including, but not limited to religious, ethnical,
geographical, geriatric, socioeconomic, and/or disability). The County shall assess the
population(s) it serves, collaborating with other community agencies (e.g., Council on
Aging) and training staff on any identified cultural issues.
2.3. Relationship with Other Providers (Contractors): The County when practicable shall
collaborate with agencies in the community to the benefit of the consumer. Such
agencies include but are not limited to hospitals, intermediate school district, local
schools, faith-based organizations, courts, law enforcement, community corrections,
substance abuse, Indian Health Services and Tribal Health Centers, Early On and other
early intervention programs that are essential to positive outcomes to our community.
2.4. Customer Services:
2.4.1. Orientation: The County will provide orientation to newly enrolled Consumers.
Orientation will include information about benefits and services provided by
Oakland County's Office of Substance Abuse Services.
2.4.2. The County will acknowledge receipt of support and for Federal and State funds
from the Michigan Department of Health and Human Services (MDHHS) and/or
Oakland Community Health Network (OCHN) in any articles or publications that
are produced utilizing any such funding.
2.4.3. Grievance: The County will have a policy, procedures and a process to document
the number and nature of grievances and complaints brought to the County.
2.5. Recipient Rights:
2.5.1. The County will, and will require its subcontractors to, at every service site, make
readily available to all employees and staff, and if applicable, will post in a
conspicuous place and/or make available, the following:
2.5.1.1. A summary of all recipient rights guaranteed by the Public Health Code;
2.5.1.2. Post the MDDHS/Office of Recipient Rights (ORR) Reporting Requirements
poster for staff;
2.6. Service Cost Tables Reporting: The County agrees to cooperate with and participate in
OCHN's cost integrity process. The County agrees to develop and submit to OCHN
Service Cost Tables upon request by the OCHN. The County agrees that the rates it
establishes for all procedures listed in the Service Cost Table are based on actual costs
and are representative of current costs incurred and paid by the County.
3. DATA MANAGEMENT
3.1. As to the extent provided for by law the OCHN is the owner of all data related to
consumers pursuant to this agreement including all data entered into the County's
management information system(s), such as, all eligibility and demographic data,
utilization data, claims data, and any other service, administrative or financial
information that has passed through the OCHN's or the County's operation that resides
with the County. Notwithstanding the foregoing, the County is not precluded from
maintaining and utilizing the data identified in this section in support of the services
provided to the consumer and internal County operations.
3.2. The County shall implement tools to prevent unauthorized access and virus protection to
its internal transaction and office system using planning, management, and system
monitoring tools.
3.3. The Parties agree that when transmitting information electronically the national ANSI
and HIPAA compliant standards shall be utilized.
American Rescue Plan Act Funding (ARPA) – FY25
The purpose of the ARPA Evidenced-Based Prevention Program (EBP) Project is to increase the
capacity of the Oakland Community Health Network (OCHN) provider system to effectively
impact an identified special population from our needs assessment that is at risk for all substance
and mental health (LGBTQIA+) at an individual level. OCHN prevention providers received
training in the following EBP, Prime for Life.
Michigan Model for Health is a comprehensive and evidence-based health education curriculum
for Pre-K through 12th grade utilizing skill-based instruction. It teaches students the knowledge
and skills they need to build and maintain healthy behaviors and lifestyles. Age-appropriate and
sequential lessons are used to focus on serious health challenges that students may face.
1. Eligibility Requirements
• The County is a current provider or registered vendor of OCHN
• The County staff have experience in interacting with families and teens with knowledge
of social emotional needs of youth.
2. Scope of Service
• Grantee has attended a provided training in the program outlined above.
• Grantees agree to provide a minimum total of 80 outputs for the program for FY25.
o Engage in education and recruitment activities in partnership with Oakland
Schools to implement Michigan Model for Health Curriculum modules (Alcohol,
Tobacco, Other Drugs, and Social, Emotional Learning) Particular emphasis in
recruiting will be placed on high-risk geographic areas utilizing information
dissemination. At least 15 outputs per quarter will be obtained for a total of 60
outputs.
o Implement a minimum of 1 Michigan Model for Health in Alcohol, Tobacco, and
Other Drugs (ATOD) series in Oakland County Middle Schools. Each ATOD
series includes ten lessons that address drug and alcohol use. All lessons are
approximately 45 minutes in length. Elementary MMH ATOD unit
implementation will be considered upon request. A minimum total of 8 outputs
o Implement a minimum of 1 Michigan Model for Health Social Emotional Health
(SEH) series in Oakland County middle schools. Each SEH series includes 15
lessons that address drug and alcohol use. All lessons are approximately 45
minutes in length. Elementary MMH SEH unit implementation will be considered
upon request. A minimum total of 12 outputs.
• Grantee will submit an invoice (ATTACHMENT B 2) for ARPA EBP funded activity
that may include registration cost, travel expenses, and curriculum materials and
facilitator charges. Invoices specific to the ARPA EBP grant (separate from the SAPT
invoice) are sent electronically to Janet Selberg, selbergJ@oaklandchn.org with cc. to
Hillary Ball, ballh@oaklandchn.org.
• The grantee will provide OCHN with proof of training attendance in the form of a
certificate, sign-in sheet or other document with supervisor signature.
• Grantee agrees to a site visit and programmatic review.
• Grantee agrees to monthly reporting for data gathering purposes.
3. Obligations of OCHN
• OCHN, in collaboration with MDHHS, will provide technical assistance to The County
upon request
• OCHN will reimburse The County for registration cost, mileage, curriculum and other
educational materials necessary to conducting the programs including facilitation charges
as outlined in ATTACHMENT B2 of this amendment.
4. Outcomes/ Deliverables
• Provide the OCHN with a participant sign-in sheet with time and date noted for all
sessions of the program
• Provide an invoice for ARPA-EBP implementation expenses to OCHN as noted above by
the 10th day of the month following the service month utilizing the Budget Summary &
Billing Pages provided with this agreement (ATTACHMENT B2)- and as delineated in
the Scope of Service
• Provide OCHN with outcome evaluation using the tool provided by the program
developers.
• Enter group information into the Michigan Prevention Database System (MPDS).
5. Technical Assistance
Provided by the SUD Prevention Coordinator
OAKLAND COUNTY INTERLOCAL AGREEMENT
BETWEEN
OAKLAND COUNTY
AND
OAKLAND COMMUNITY HEALTH NETWORK
EXHIBIT IV: Attachments B and C
ATTACHMENT B
Management by Objective