HomeMy WebLinkAboutResolutions - 2025.05.22 - 42127
AGENDA ITEM: Request for a Fleet Expansion
DEPARTMENT: Sheriff’s Office
MEETING: Board of Commissioners
DATE: Thursday, May 22, 2025 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2025-5270
Motion to approve the expansion of the county fleet by eight (8) marked patrol vehicles for the
Sheriff's Office, including an additional four (4) mobile radios, four (4) mobile digital computers, and
four (4) video cameras; further, amend the FY 25-27 budget as detailed in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Contract Penny Luebs
INTRODUCTION AND BACKGROUND
The Oakland County Board of Commissioners adopted a leased vehicle policy through
Miscellaneous Resolution #93230, which was amended by Miscellaneous Resolution #94357 and
superseded by Miscellaneous Resolution #19004, requiring the Board of Commissioners to approve
additional vehicles.
The FY 2025 Secondary Road Patrol (SRP) grant GRN-1004500 was accepted with MR #2024-
4416 and has funding available to purchase six (6) new vehicles. These vehicles will be dedicated
to SRP operations. The grant also reimburses mileage at the IRS-established reimbursement rate.
The Sheriff’s Office provides law enforcement services for Oakland County Parks; staffing includes
1 Lieutenant, ½ Patrol Sergeant, 2 Deputy IIs with a dedicated marked vehicle, and 39 part-time
Deputies. Loaner vehicles from the fleet will continue for the part-time summer/seasonal employees.
A fleet expansion is needed to add two dedicated vehicles for full-time positions.
POLICY ANALYSIS
• The OSCO was awarded a total of $1,679,112 via the FY 2025 Secondary Road Patrol Grant
by the Michigan Department of State Police, Office of Highway Safety Planning from Public
Act 416 to conduct secondary road patrol activities for the period of October 1, 2024, through
September 30, 2025.
o Six (6) of the eight (8) vehicles will be purchased using the above grant funds.
• The 2 vehicles for the Oakland County Parks staff will be funded through an amendment to
the OCSO budget.
• There are a total of 8 vehicles being requested, the type of vehicle and cost of each are as
follows;
o Paid for via the Secondary Road Patrol Grant:
o Four (4) 2024 Tahoe PPV 4wd Full Marked
▪ Cost of 1 vehicle: $52,738
▪ Cost of equipment: $10,212 (Note: The cost of equipment per Tahoe is lower
than the one (1) Tahoe below because the mobile radios, mobile digital
computers, and video cameras will be transferred over from the old cars)
▪ Cost of labor to install equipment: $6,200
o One (1) 2024 Tahoe PPV 4wd Full Marked
▪ Cost of 1 vehicle: $52,738
▪ Cost of equipment: $20,325
▪ Cost of labor to install equipment: $6,200
o One (1) 2024 Silverado PPV 4wd Full Marked
▪ Cost of 1 vehicle: $47,810
▪ Cost of equipment: $27,113
▪ Cost of labor to install equipment: $6,200
o Paid for via OCSO budget, Parks & Rec
o Two (2) 2025 Silverado PPV 4wd Full Marked
▪ Cost of 1 vehicle: $55,000
▪ Cost of equipment: $27,113
▪ Cost of labor to install equipment: $6,200
FISCAL IMPACT: Subsequent QR Budget Amendment Required
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Tim Willis
Gaia Piir, Fiscal Officer
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 5/23/2025
AGENDA DEADLINE: 05/08/2025 4:30 PM
ATTACHMENTS
1. Schedule A - SHERIFF'S OFFICE - Sheriffs Office - Request for a Fleet Expansion of Eight (8)
New Vehicles MR#2025-5270
COMMITTEE TRACKING
2025-05-13 Public Health & Safety - Forward to Finance
2025-05-14 Finance - Recommend to Board
2025-05-22 Full Board - Adopt
Motioned by: Commissioner Angela Powell
Seconded by: Commissioner Christine Long
Yes: Charles Cavell, Ann Erickson Gault, Marcia Gershenson, Robert Hoffman, Brendan
Johnson, Karen Joliat, Christine Long, Penny Luebs, Gwen Markham, Kristen Nelson, Angela
Powell, Yolanda Smith Charles, Michael Spisz, Linnie Taylor, Philip Weipert, David Woodward
(16)
No: None (0)
Abstain: None (0)
Absent: Michael Gingell, Robert Smiley (2)
Passed
Oakland County, Michigan
SHERIFF'S OFFICE - Sheriff’s Office - Request for a Fleet Expansion of Eight (8) New Vehicles MR#2025-5270
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2025
Amendment
FY 2026
Amendment
FY 2027
Amendment
Grants - 5 2024 Tahoe Vehicle Full Marked and 1 Silverado
E General Fund Patrol Services FND11005 Law Enforcement GrantsCCN4030601SC760126 PRG110010 GRN-1004500 630000 Capital Outlay Miscellaneous (275,000.00)--
E General Fund Patrol Services FND11005 Law Enforcement GrantsCCN4030601SC712020 PRG110010 GRN-1004500 702000 Overtime (45,000.00)--
E General Fund Patrol Services FND11005 Law Enforcement GrantsCCN4030601SC702010 - PRG110010 GRN-1004500 702000 Salaries Regular (50,000.00)
E General Fund Patrol Services FND11005 Law Enforcement GrantsCCN4030601SC722780 PRG110010 GRN-1004500 722000 Hospitalization (Personnel)(26,986.00)
E General Fund Patrol Services FND11005 Law Enforcement GrantsCCN4030601SC750070 PRG110010 GRN-1004500 750000 Deputy Supplies (10,000.00)
E General Fund Patrol Services FND11005 Law Enforcement GrantsCCN4030601SC776661 PRG110010 GRN-1004500 770000 Motor Pool (15,000.00)
E General Fund Patrol Services FND11005 Law Enforcement GrantsCCN4030602SC77659 PRG110011 GRN-1004500 770001 Motor Pool Fuel (15,000.00)
E General Fund Patrol Services FND11005 Law Enforcement GrantsCCN4030601SC788001 PRG116180 GRN-1004500 BFA63600 788001 Transfer Out - Info Tech 436,986.00 --
Total Expenditures ---
R Motor Pool Fund FND66100 CCN1040210 RC695500 PRG184010 BFA11005 695500 Transfer In - Gen Fund 436,986.00 --
R Motor Pool Fund FND66100 CCN1040210 RC631071 PRG184010 630000 Leased Equipment 31,257.00 --
R Motor Pool Fund FND66100 CCN1040210 RC630833 PRG184010 630000 Gas Oil Grease Changes 5,348.00 --
R Motor Pool Fund FND66100 CCN1040210 RC665882 PRG184010 665882 Planned Use of Balance (359,448.00)--
Total Revenue 114,143.00 --
E Motor Pool Fund FND66100 CCN1040210 SC750210 PRG184010 750000 Gasoline Charges 5,348.00
E Motor Pool Fund FND66100 CCN1040210 SC750413 PRG184010 750000 Parts and Accessories 88,286.00
E Motor Pool Fund FND66100 CCN1040210 SC760188 PRG184010 761000 Depreciation Vehicles 20,509.00 --
E Motor Pool Fund FND66100 CCN1040210 SC796500 PRG184010 796500 Budgeted Equity Adjustment ---
Total Expenses 114,143.00
General Fund - 4 Tahoe, 1 Tahoe and 1 Vehicle 2024 Silverado Full Marked
E General Fund Non-Departmental FND10100 CCN9090101 SC730359 PRG196030 730000 Contingency 73,035.00 196,035.00 196,035.00
73,035.00 196,035.00 196,035.00
E General Fund Patrol Services FND10100 CCN4030601 SC772618 PRG116180 770000 Equipment Rental 1,377.00 6,606.00 6,606.00
E General Fund Patrol Services FND10100 CCN4030601 SC773535 PRG116180 770000 Info Tech CLEMIS 107.00 256.00 256.00
E General Fund Patrol Services FND10100 CCN4030601 SC773637 PRG116180 770000 Info Tech Equipment Rental 456.00 2,188.00 2,188.00
E General Fund Patrol Services FND10100 CCN4030601 SC774677 PRG116180 770000 Insurance Fund 2,122.00 30,558.00 30,558.00
E General Fund Patrol Services FND10100 CCN4030601 SC776659 PRG116180 770000 Motor Pool Fuel Charges 5,348.00 22,650.00 22,650.00
E General Fund Patrol Services FND10100 CCN4030601 SC776661 PRG116180 770000 Motor Pool 31,257.00 132,477.00 132,477.00
E General Fund Patrol Services FND10100 CCN4030601 SC778675 PRG116180 770000 Telephone Communications 271.00 1,300.00 1,300.00
E General Fund Patrol Services FND10100 CCN4030601 SC788001 PRG116180 BFA53600 788001 Transfer Out - Radio 15,582.00 --
E General Fund Patrol Services FND10100 CCN4030601 SC788001 PRG116180 BFA63600 788001 Transfer Out - Info Tech 16,515.00 --
Total Capital Costs 73,035.00 196,035.00 196,035.00
R Radio Communications FND53600 CCN1080310 RC695500 PRG115150 BFA10100 695500 Transfer In - Gen Fund 15,582.00 --
Total Revenue 15,582.00 --
E Radio Communications FND53600 CCN1080310 SC796500 PRG115150 796500 Budgeted Equity Adj 15,582.00 --
Total Expenses 15,582.00 --
R CLEMIS Fund FND53500 CCN1080305 RC630931 PRG116080 630000 In-Car Terminals 456.00 2,188.00 2,188.00
R CLEMIS Fund FND53500 CCN1080305 RC665882 PRG116080 665882 Planned Use of Balance (456.00)(2,188.00)(2,188.00)
Total Revenue ---
R Information Technology FND63600 CCN1080601 RC630658 PRG152096 630000 Equipment Rental 1,377.00 6,606.00 6,606.00
R Information Technology FND63600 CCN1080601 RC695500 PRG152096 BFA10100 695500 Transfer In - Gen Fund 16,515.00 -
R Information Technology FND63600 CCN1080601 RC665882 PRG152096 665882 Planned Use of Balance (16,515.00)-
Total Revenue 1,377.00 6,606.00 6,606.00
E Information Technology FND63600 CCN1080601 SC760188 PRG152096 761000 Depreciation Equipment 1,377.00 6,606.00 6,606.00
Total Expenses 1,377.00 6,606.00 6,606.00
R Motor Pool Fund FND66100 CCN1040210 RC695500 PRG184010 BFA10100 695500 Transfer In - Gen Fund ---
5/13/2025
R Motor Pool Fund FND66100 CCN1040210 RC631071 PRG184010 630000 Leased Equipment -132,477.00 132,477.00
R Motor Pool Fund FND66100 CCN1040210 RC631610 PRG184010 630000 Productive Labor ---
R Motor Pool Fund FND66100 CCN1040210 RC631463 PRG184010 630000 Parts and Accessories ---
R Motor Pool Fund FND66100 CCN1040210 RC630833 PRG184010 630000 Gas Oil Grease Changes -22,650.00 22,650.00
R Motor Pool Fund FND66100 CCN1040210 RC665882 PRG184010 665882 Planned Use of Balance -(28,644.00)(28,644.00)
Total Revenue -126,483.00 126,483.00
E Motor Pool Fund FND66100 CCN1040210 SC750210 PRG184010 750000 Gasoline Charges -22,650.00 22,650.00
E Motor Pool Fund FND66100 CCN1040210 SC750413 PRG184010 750000 Parts and Accessories ---
E Motor Pool Fund FND66100 CCN1040210 SC760188 PRG184010 761000 Depreciation Vehicles -103,833.00 103,833.00
E Motor Pool Fund FND66100 CCN1040210 SC796500 PRG184010 796500 Budgeted Equity Adjustment ---
Total Expenses -126,483.00 126,483.00
General Fund - 2 Vehicle 2025 Silverado Full Marked Parks Contract
R General Fund Patrol Services FND10100 CCN4030601 RC632093 PRG110000 630000 Sheriff Special Deputies 65,008.00 79,086.00 79,086.00
65,008.00 79,086.00 79,086.00
E General Fund Patrol Services FND10100 CCN4030601 SC731304 PRG116181 730000 Officers Training 214.00 1,286.00 1,286.00
E General Fund Patrol Services FND10100 CCN4030601 SC750070 PRG116181 750000 Deputy Supplies 1,162.00 1,908.00 1,908.00
E General Fund Patrol Services FND10100 CCN4030601 SC750581 PRG116181 750000 Uniforms 233.00 1,400.00 1,400.00
E General Fund Patrol Services FND10100 CCN4030601 SC772618 PRG116181 770000 Equipment Rental 1,101.00 6,606.00 6,606.00
E General Fund Patrol Services FND10100 CCN4030601 SC773535 PRG116181 770000 Info Tech CLEMIS 85.00 512.00 512.00
E General Fund Patrol Services FND10100 CCN4030601 SC773637 PRG116181 770000 Info Tech Equipment Rental 365.00 2,188.00 2,188.00
E General Fund Patrol Services FND10100 CCN4030601 SC774677 PRG116181 770000 Insurance Fund 1,698.00 10,186.00 10,186.00
E General Fund Patrol Services FND10100 CCN4030601 SC776659 PRG116181 770000 Motor Pool Fuel Charges 1,888.00 7,550.00 7,550.00
E General Fund Patrol Services FND10100 CCN4030601 SC776661 PRG116181 770000 Motor Pool 57,937.00 46,150.00 46,150.00
E General Fund Patrol Services FND10100 CCN4030601 SC778675 PRG116181 770000 Telephone Communications 325.00 1,300.00 1,300.00
E General Fund Patrol Services FND10100 CCN4030601 SC788001 PRG116181 BFA53600 788001 Transfer Out - Radio 31,164.00 --
E General Fund Patrol Services FND10100 CCN4030601 SC788001 PRG116181 BFA63600 788001 Transfer Out - Info Tech 33,030.00 --
E General Fund Patrol Services FND10100 CCN4030601 SC788001 PRG116181 BFA66100 788001 Transfer Out - Motor Pool 110,000.00 --
E General Fund Non-Departmental FND10100 CCN9090101 SC730359 PRG116181 730000 Contingency (174,194.00)--
Total Capital Costs 65,008.00 79,086.00 79,086.00
R Radio Communications FND53600 CCN1080310 RC695500 PRG115150 BFA10100 695500 Transfer In - Gen Fund 31,164.00 --
Total Revenue 31,164.00 --
E Radio Communications FND53600 CCN1080310 SC796500 PRG115150 796500 Budgeted Equity Adj 31,164.00 --
Total Expenses 31,164.00 --
R CLEMIS Fund FND53500 CCN1080305 RC630931 PRG116080 630000 In-Car Terminals 365.00 2,188.00 2,188.00
R CLEMIS Fund FND53500 CCN1080305 RC665882 PRG116080 665882 Planned Use of Balance (365.00)(2,188.00)(2,188.00)
Total Revenue ---
R Information Technology FND63600 CCN1080601 RC630658 PRG152096 630000 Equipment Rental 1,101.00 6,606.00 6,606.00
R Information Technology FND63600 CCN1080601 RC695500 PRG152096 BFA10100 695500 Transfer In - Gen Fund 33,030.00 -
R Information Technology FND63600 CCN1080601 RC665882 PRG152096 665882 Planned Use of Balance (33,030.00)-
Total Revenue 1,101.00 6,606.00 6,606.00
E Information Technology FND63600 CCN1080601 SC760188 PRG152096 761000 Depreciation Equipment 1,101.00 6,606.00 6,606.00
Total Expenses 1,101.00 6,606.00 6,606.00
R Motor Pool Fund FND66100 CCN1040210 RC695500 PRG184010 BFA10100 695500 Transfer In - Gen Fund 110,000.00 --
R Motor Pool Fund FND66100 CCN1040210 RC631071 PRG184010 630000 Leased Equipment 7,702.00 46,150.00 46,150.00
R Motor Pool Fund FND66100 CCN1040210 RC631610 PRG184010 630000 Productive Labor 12,400.00 --
R Motor Pool Fund FND66100 CCN1040210 RC631463 PRG184010 630000 Parts and Accessories 54,226.00 --
R Motor Pool Fund FND66100 CCN1040210 RC630833 PRG184010 630000 Gas Oil Grease Changes 1,258.00 7,550.00 7,550.00
R Motor Pool Fund FND66100 CCN1040210 RC665882 PRG184010 665882 Planned Use of Balance (123,991.00)(9,483.00)(9,483.00)
Total Revenue 61,595.00 44,217.00 44,217.00
E Motor Pool Fund FND66100 CCN1040210 SC750210 PRG184010 750000 Gasoline Charges 1,258.00 7,550.00 7,550.00
E Motor Pool Fund FND66100 CCN1040210 SC750413 PRG184010 750000 Parts and Accessories 54,226.00 --
E Motor Pool Fund FND66100 CCN1040210 SC760188 PRG184010 761000 Depreciation Vehicles 6,111.00 36,667.00 36,667.00
Total Expenses 61,595.00 44,217.00 44,217.00
5/13/2025