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HomeMy WebLinkAboutMinutes - 2025.08.06 - 42279 August 6, 2025 Chair Bagley called the meeting of the Oakland County Parks and Recreation Commission to order at 2:05 p.m. in the Parks Commission Room. COMMISSION MEMBERS PRESENT: Ebony Bagley, J. David VanderVeen, Andrea LaFontaine, Lola Banks, Ann Erickson Gault, Jim Nash COMMISSION MEMBERS ABSENT WITH NOTICE: Christine Long, Eric McPherson, Yolanda Smith Charles, Shanell Weatherspoon OTHERS PRESENT: PARKS AND RECREATION Chris Ward, Director Alan Jaros, Deputy Director Jim Dunleavy, Manager – Park Management & Operations Melissa Prowse, Manager – Community Services & Accessibility Zach Crane, Supervisor – Design, Engineering & Compliance Donna Folland, Chief – Planning & Public Engagement Bill Singleton, Chief – Business Systems Ashlie Smith, Chief – Nature & Outdoor Education Brandy Sotke-Boyd, Chief – Recreation Programs & Services Desiree Stanfield, Chief – Communications & Marketing Kevin Syoen, Chief – Budget & Procurement Jamie Weasel, Park Supervisor – Holly/Groveland Oaks Liz Caltagirone, Data Analyst Jami Monte, Staff Assistant Robin McGregor, Recreation Program Specialist Shannon Kenny, Technical Office Specialist ECONOMIC DEVELOPMENT Kristen Wiltfang, Trails, Transportation & Environment Administrator MSU EXTENSION Kristi Evans, Director OAKLAND COUNTY FAIR BOARD LC Scramlin, General Manager Sara Ressler, Assistant General Manager WATER RESOURCES Evans Bantios, Chief Engineer Lesli Maes, Civil Engineer PUBLIC Rex Mathewson Pete Ogz APPROVAL OF AGENDA LaFontaine moved to approve the agenda, as presented. Seconded by VanderVeen. Motion carried on a voice vote. APPROVAL OF MINUTES Nash moved to approve the minutes of the June 4, 2025 Regular meeting and the June 4, 2025 Closed Session, as presented. Seconded by VanderVeen. OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 WATKINS LAKE ROAD, WATERFORD, MICHIGAN 48328 Telephone: (248) 858-0906 REGULAR MEETING Ebony Bagley, Chair J. David VanderVeen Vice Chair Andrea LaFontaine Secretary Lola Banks Ann Erickson Gault Christine Long Eric McPherson Jim Nash Yolanda Smith Charles Shanell Weatherspoon August 6, 2025 Page 2 Motion carried on a voice vote. PUBLIC COMMENT Mr. Scramlin stated that the 2025 Oakland County Fair, held July 11 – 20, was a great success and thanked the Commission for their partnership. He extended an invitation to the Commissioners to come back next year, July 10 - 19. PRESENTATIONS/RECOGNITIONS A. Staff Introduction: Alan Jaros – Deputy Director Mr. Ward introduced Alan Jaros as the new Deputy Director. B. Staff Introduction: Ashlie Smith – Chief of Nature & Outdoor Education Mr. Ward introduced Ashlie Smith as the new Chief of Nature & Outdoor Education. C. Special Park Districts Forum – Recap and Recognition Mr. Dunleavy thanked the various team members that were involved in organizing and hosting the 2025 Special Park Districts Forum. Ms. Boyd gave a brief overview of the four-day event. COMMUNICATIONS/REPORTS D. FY2025 Monthly Financial Report/Budget Update Mr. Syoen provided an overview of the FY2025 Monthly Financial Report and Budget update. REGULAR AGENDA ITEMS 1. Addison Oaks Campground – Lagoon Liner Replacement Nash moved to approve expenditure not to exceed $2,444,404 for the Addison Oaks Lagoon Liner Replacement Project, and to approve/sign attached second amendment to Memorandum of Understanding between The Oakland County Water Resource Commissioner and the Oakland County Parks and Recreation Commission for the ability for OCWRC to execute the Addison Oaks Lagoon Liner Replacement Project. Seconded by Erickson Gault. Erickson Gault moved to amend the main motion to change the not to exceed amount to $2,025,102, as identified in the project budget. Seconded by LaFontaine. Motion to amend carried unanimously on a roll call vote. Main motion, as amended, carried unanimously on a roll call vote. 2. Oakland County Fair Agreement – 3rd Amendment Banks moved to approve the 3rd Amendment to the Oakland County 4-H Fair Association Agreement, as presented. Seconded by Erickson Gault. Motion carried unanimously on a roll call vote. 3. Pontiac Oaks Park Action Plan - Amendment LaFontaine moved to approve the final Pontiac Oaks Park Action Plan Amendment that was prepared in compliance with the Interlocal Partnership Agreement dated August 6, 2025, as presented. Seconded by VanderVeen. August 6, 2025 Page 3 Motion carried unanimously on a roll call vote. 4. Beaudette Park License Agreement and Consent to Work LaFontaine moved to approve the License Agreement and Consent to Work Beaudette Park – Restroom Facility, as presented. Seconded by Banks. Motion carried unanimously on a roll call vote. 5. Partnership Agreement with the Waterford School District Erickson Gault moved to recommend approval of the Interlocal Agreement with the Waterford School District as presented and forward to the Board of Commissioners for their consideration, as presented. Seconded by VanderVeen. Motion carried unanimously on a roll call vote. 6. Rochester Clinton River Property Acquisition & Trail Grant Agreement LaFontaine moved to authorize and recommend to the Board of Commissioners the Purchase Agreement for $1,800,000 for 128.61 acres of property in Rochester, and the Park Development Grant Agreement with the City of Rochester for the Clinton River Trail Remediation project with a Strategic Partnership Grant in the amount of $700,000, as presented. Seconded by Erickson Gault. Motion carried unanimously on a roll call vote. 7. Amended Partnership Agreement with the City of Farmington Hills for Heritage Park (Oaks) Banks moved to recommend approval of the Amended Interlocal Agreement with the City of Farmington Hills for Heritage Park to the Board of Commissioners, as presented. Seconded by LaFontaine. Motion carried unanimously on a roll call vote. 8. Pontiac Greenways and Park Revitalization Workgroup LaFontaine moved to appoint Commissioners Weatherspoon, VanderVeen, and Bagley to the Pontiac Greenways and Parks Revitalization Workgroup, as presented. Seconded by Nash. Motion carried unanimously on a roll call vote. 9. 2025 Strategic Partnership Grant – City of Troy Erickson Gault moved to authorize and recommend to the Board of Commissioners the Park Development Grant Agreement with the City of Troy for the Inclusive Playground at Boulan Park project with a Strategic Partnership Grant in the amount of $250,000, as presented. Seconded by VanderVeen. Motion carried unanimously on a roll call vote. 10. FY 2026 Memorandum of Understanding with Michigan State University Extension Nash moved to approve the proposed FY 2026 Memorandum of Understanding (MOU) between Oakland County Parks and Michigan State University (MSU) Extension, subject to review and approval by Corporation Counsel, and authorize the Director to execute the agreement and exercise discretion in adjusting service deliverables throughout the term, in coordination with August 6, 2025 Page 4 MSU Extension leadership, as presented. Seconded by VanderVeen. Motion carried unanimously on a roll call vote. 11. Mission 26 Strategic & Public Engagement Plan Update Mr. Ward provided an overview of the Mission 26 Strategic & Public Engagement Plan. Commissioners indicated their support in proceeding with the plan. 12. OCPRC Public Comment Procedures LaFontaine moved to approve the updated Oakland County Parks and Recreation Commission Public Comment Procedures, as presented. Seconded by VanderVeen. Motion carried unanimously on a roll call vote. 13. Continued Support of the 9 Line Task Force Greenway Development Nash moved to approve the scope of work with OHM Advisors for ongoing Nine Mile Task Force continued support not-to-exceed $96,000, as presented. Seconded by Erickson Gault. Motion carried unanimously on a roll call vote. UNFINISHED BUSINESS None. NEW & MISCELLANEOUS BUSINESS 14. Director’s Report Director Ward provided an overview of his report. 15. Executive Committee Update Chair Bagley stated that her family has experienced a lot of the events so far this summer and Oakland County Parks is doing a great job. ANNOUNCEMENTS/ADJOURNMENT Chair Bagley announced a backup date for professional headshots to be taken on August 13th from 2- 4pm., and for Commissioners to provide their uniform orders before they leave. Commissioner Nash thanked Oakland County Parks and staff for their participation with the Art Fish Fun event this past June. At 4:09 p.m., there being no further business to come before the Commission, the meeting was adjourned to September 3, 2025, or to the Call of the Chair. Andrea LaFontaine, OCPRC Secretary Jami Monte, Recording Secretary NOTE: The foregoing minutes are subject to Commission approval.