HomeMy WebLinkAboutInterlocal Agreements - 2021.06.17 - 42282
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VILLAGE OF HOLLY
VILLAGE COUNCIL MEETING
June 24, 2025
The meeting of the Village Council of the Village of Holly was called to order by President Brandon at 6:00 P.M. in
the Village of Holly Council Chambers, 504 ½ East Maple, Holly, Michigan.
Council Members Present
Daniel Wendel
Amber Kier
Buster Winebrenner
Shannon Cole
Thomas Ryan
April Brandon
Absent:
James Koskela
Staff Present
Timothy W. Price
Lisa Bone
Brian Klaassen
Jerry Narsh
Jeremy Watson
Mike Gildner
Others Present
See attached list
President Brandon called the meeting to order at
6:00 PM.
Clerk/Treasurer Bone called the roll.
Roll call vote was as follows:
Winebrenner, Wendel, Ryan, Cole, Kier and
Brandon.
Councilman Koskela was absent.
Motion by Ryan to excuse Koskela and
seconded by Winebrenner. All ayes. None
opposed.
Consent Agenda Items:
a. Agenda Approval
b. Consideration of the Approval of
the Village Council minutes of
May 13, 2025
c. Consideration of the Approval of
the Village of Council Special
Meeting minutes of May 29, 2025
d. Consideration of the Approval of
the Village Council Special
Meeting minutes of June 10,
2025
e. Consideration of the Approval of
the Village Council Special
Meeting minutes of June 16,
2025
f. Consideration of the Approved
Zoning Board of Appeals
meeting minutes of June 3, 2025
g. Consideration of the Approved
Downtown Development
Authority (DDA) minutes of
February 10, 2025
h. Consideration of the Approved
DDA minutes of April 14, 2025
i. Consideration of the Approved
DDA minutes of April 21, 2025
j. Consideration of the Approved
DDA minutes of May 12, 2025
Village of Holly Council Mtg June 24, 2025
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k. Consideration of the Approval of
Business Registration
Application for Holly Quilt Shop
l. Acknowledgement of receipt of
correspondence for Village
Council
m. Acknowledgement of receipt of
renewal of 5 year IT Agreement
Renewal with Oakland County
for CLEMIS Service
n. Acknowledgement of receipt of
Village of Holly Staff draft Public
Engagement Guide
o. Consideration of the Approval of
Warrant 2025-006 in the amount
of $594,594.77
p. Acknowledgement of receipt of
Village of Holly Revenue and
Expenditure Report for the period
ending May 31, 2025
q. Acknowledgement of receipt of
Village of Holly Balance Sheet
for the period ending May 31,
2025
Manager Price stated that there was a point of
order for the Consent Agenda items h-j that should
be approved DDA instead of approval of.
Councilman Ryan made a motion to add the DDA
Director Position as a consent agenda item for
letter r. However, the motion would have to be a
unanimous vote and Councilwoman Kier stated
that the council did not have all of the information
for review. President Brandon stated that this item
can be added to the July 8th Council Meeting
Agenda.
Motion to approve as amended (f-k) Consent
Agenda by Wendel with a second by Kier
Role call vote:
Ryan, Winebrenner, Cole, Kier, Wendel and
Brandon. Absent: Koskela. Motion carried.
Presentation
Key to the Village presented to Monica Turner.
Recess at 6:10pm
Reconvene at 6:15pm
Roll call vote:
Winebrenner, Wendel, Ryan, Cole, Kier and
Brandon. Absent: Koskela Motion carried.
Public Hearing
Fiscal Year 2025-2026 Proposed Budget
Motion by Kier and seconded by Ryan to open
the public hearing.
Roll call vote as follows:
Cole, Winebrenner, Kier, Wendel, Ryan and
Brandon. Absent: Koskela Motion carried.
Public Comments Public Hearing:
Anna Matson 15091 Western Valley;
misinformation being spread; not an entirely new
council; Plante Moran stated that the Village was
working at a deficit and that the fund balance was
at a deficit of $800K.
John Lauve 200 N. Saginaw; we should have
received a summary of the presentation
Sherlynn Everly 314 Hadley; thank you for all the
work you have done; attended all the meetings; the
previous Village Manager operated with the
residents in the dark; we need accountability; need
a forensic audit
Jan Vandt Zelfde 15226 Weller Ct; get to work on
next year’s budget to avoid another special
assessment; what does Plante Moran do after they
prepare an audit and do they advise the council; is
spending thousands of dollars of on an audit
benefitting us
Stacy Ward 107 Lake St; want to know why we
Village of Holly Council Mtg June 24, 2025
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can’t get a forensic audit
Amber DeShone 300 Seminole St; we are be
asked to quietly accept the tax increase; the
sidewalks and roads are in need of repair;
educated and watched the meetings and am
discouraged; need a new audit firm
Jesse Ballard 202 Lakeview; congratulate the
council on throwing their honor out the window;
street whores have more honor than you do; a
bunch of rookies come in and throw the Village of
Holly down the drain; the Fire Chief comes in
with an agenda; property taxes are unfair
Motion to close public comment by Ryan and
seconded by Winebrenner.
Role call vote:
Cole, Winebrenner, Kier, Wendel, Ryan and
Brandon.
Absent: Koskela
Motion carried.
Public Comment Non Agenda Items
Tim Kolvac 2100 Pontiac Lake Rd, Waterford; on
behalf of Main Street Oakland County; vacancy of
the DDA Director; separation of DDA and local
government; autonomy; right to review and
approve the hiring of the director
John Lauve 200 N. Saginaw; Village is in
violation of Bolt vs. Lansing with water bills; stop
charging people with empty lots
Stacy Ward 107 Lake St; what’s going on at the
Middle School (Sherman)?
New Business
a. Consideration by Village Council
of the approval of Resolution
2025-015 acknowledging receipt
and adoption of the Village of
Holly FY 2025-2026 General
Appropriations Act.
Motion by Cole and seconded by Winebrenner.
Roll call vote as follows:
Winebrenner, Kier, Wendel, Ryan, Cole and
Brandon. Absent: Koskela. Motion carried.
b. Consideration of Village Council
of the approval of Resolution
2025-016 acknowledging receipt
and adoption of the Village of
Holly FY 2025-2026 fee schedule
Motion by Cole to approve the fee schedule as
amended seconded by Wendel
Councilman Wendel inquired about the headstone
fee schedule which was stricken and Manager
Price stated that we could amend the fee schedule
at a later date and bring the amended fee schedule
to a future council meeting.
Building permits are based on project costs and
not taxable value per Chief Watson.
Roll call vote:
Kier, Wendel, Ryan, Cole, Winebrenner and
Brandon. Absent: Koskela Motion carried.
c. Consideration of the approval of
Resolution 2025-017 amending
the FY 2024-2025 Budget
Motion by Kier and seconded by Cole.
Village Manager Price stated that we are closing
out the 2024-2025 FY End Budget and we are
trying to get as close as we possibly can to last
year’s budget numbers.
Roll call vote:
Kier, Wendel, Ryan, Cole, Winebrenner and
Village of Holly Council Mtg June 24, 2025
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Brandon. Absent: Koskela Motion carried.
d Consideration of Council to
approve the Holly Mill Pond Dam
Committee
President Brandon’s selection for the Mill Pond
Dam Committee are as follows: Jim Clark, Ashley
Walker, David Prince, Don Burke, Patrick
Klenner, Robert Montgomery, Megan Rubenstein,
Sarah Hotchable, Mike Rose, Brad Stillwell, Sue
Jullian, Bob Hoffman, Danny Rathsburg, Regina
Kakos
Motion by Ryan and seconded by Winebrenner
with an amendment to include Buster
Winebrenner as the Council Liaison.
Village Manager Price provided a background of
the Mill Pond since his tenure with the Village.
Public Comment for Dam Committee
Cliff Pechota 102 N. Broad; also live in the
township as he has two (2) places; property value
will change if dam is taken out; group lawsuit if
taken out; in favor of repair
Jim Clark 314 Hadley St; what needs to be
considered first is what is the Mill Pond and what
is the impoundment
Sherlynn Everly 314 Hadley St; sending emails to
everyone at EGLE; EGLE hasn’t proven the risk;
engineers are a ponzi scheme
Mike Maher 7855 Water Rd; serves on Rose
Township’s board as a trustee; thank you for
working so hard to protect the pond; need to look
for grants; committed to having Rose’s voices
heard
Councilman Wendel wants to see a piece of paper
stating that the dam is failing. Manager Price has
asked EGLE for this information.
President Brandon stated that this item was to
form a Dam Committee.
Roll call vote:
Wendel, Ryan, Cole, Winebrenner, Kier and
Brandon. Absent: Koskela
Manager Price stated that he will get with Danny
to start scheduling the meetings.
e. Consideration by Council in
contracting with CEC Controls to
upgrade the main Programmable
Logic Control System Waste
Water Treatment Plant at a cost
not to exceed $148,587.00
Motion by Wendel and seconded by Kier.
Utilities Director Klaassen provided an overview
of the project. He stated that this would be out of
this year’s budget and phase 2 and 3 of the project
would be out of next year's budget.
Public Comment
Edward Sharrow 3372 Herrington Dr; is this
something that is coming out of the budget that
you just forced on us
Councilman Ryan inquired which budget this is
coming out of and Utilities Director Klaassen
stated that this is coming out of the Water &
Sewer Fund and not the General Fund. This is a
budgeted item from last year’s budget and we will
make sure that this is paid out of last year’s
budget. This project is upgrading the system from
the 1980s or 1990s. This allows the plant to run
automated when no one is there. If this system
fails, we will have to pay extra overtime, and we
can have sewer backups.
Role call vote:
Ryan, Cole, Winebrenner, Kier, Wendel and
Village of Holly Council Mtg June 24, 2025
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Brandon. Absent: Koskela Motion carried.
f. Consideration by Council to
direct staff to solicit bids for
Village Attorney services
Motion by Ryan and seconded by Wendel.
Public Comment
John Lauve 200 N. Saginaw; Supreme Court said
if you don’t use the water then you don’t pay a bill
and our attorney cannot figure this out; we pay an
attorney to come to these meetings
Jim Clark 314 Hadley St; attorney has represented
our Village for 30-40 years and it’s always good
to sharpen the pencil and look for the best prices
around
Jesse Ballard 202 Lakeview; apologizes for his
last remark that he stated; getting a bill for no
water services and didn’t pay his bill on a house
that he couldn’t live in; there was not water bill
just the water/sewer bond debt
President Brandon asked about the Village
Attorney’s contract. Mike Gildner stated that he is
at will.
Village Manager Price stated that Mr. Gilder has
been invaluable to him. His research showed that
most attorneys are double the rate.
Mike Gildner agreed with Mr. Clark. He stated
that the state bar website has rates with different
inputted metrics.
Roll call vote:
Ayes: Kier, Ryan, Cole and Brandon. Against:
Winebrenner and Wendel. Absent: Koskela
Motion carried.
g. Consideration by Council to
direct staff to solicit bids for
Village Auditing Services
Motion by Kier and seconded by Cole
Public Comment
Amber DeShone 300 Seminole St; consider a
completely different company to do a better job
than Plante Moran has provided the Village
Jesse Ballard 202 Lakeview; talk to the attorney
before the meeting about a legal opinion
Jerome Raska 106 Battle Alley; auditing services
as a DDA Board have been looking at closely;
look at and review for other opinions
Dwayne Vant Zelfde 15226 Weller; look at all the
reasons why you need an audit and only get the
information that you need
Councilwoman Cole stated that she has been
consumed by this budget and stated that we are
not doing out due diligence if we are not seeking
bids on all aspects.
Councilman Ryan inquired if we could references
with the bids which would include statements
from the council people and from staff.
Roll call vote:
Kier, Wendel, Ryan, Cole, Winebrenner and
Brandon. Absent: Koskela. Motion carried.
Manager Price stated that per the charter if we
were to terminate the attorney it has to be a super
majority.
REPORTS
Manager Price stated that at the July 8th meeting
he will be proposing new ideas for the next year so
that we are not in the same predicament next year.
July 3rd will be the Fireworks Celebration and
asked for volunteers from the council. Continued
to host the coffee with the Village Manager the
day before the council meeting. Town Hall will be
Village of Holly Council Mtg June 24, 2025
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on August 16th at 6pm. He has been looking into a
forensic audit, however, with our deficit, it’s hard
to look at something that could cost us anywhere
between $8K - $30K. The Ethics Committee will
meet this Thursday. School questions can be
directed directly to the schools. Now that the
budget has been approved, we are looking forward
to completing our labor negotiations.
Councilman Wendel inquired about the DDA
Director position. President Brandon stated that
the DDA had to do a revote and the council has
not had an opportunity to look at the information,
however, it will be on the next agenda.
Councilwoman Cole has met with HAYA and
they are looking for volunteers.
Councilwoman Kier stated that Parks Committee
met and looked over the budget. Holly Pride is
this Friday. Clarified misconceptions that this
council and the one on which I served did not do
their due diligence and did not push back on the
previous administration’s spending. Encouraged
residents to watch the previous meetings for facts
regarding financial decisions.
Nothing from Ryan or Winebrenner.
President Brandon has resigned from the Library
Board as of last evening due to conflicts of
interest. Loss of local residents: Lisa Hamilton for
the loss of her daughter and Eric Caldez of Battle
Alley Brewery.
Motion to adjourn by Kier and seconded by
Cole. All ayes.
ADJOURNMENT:.
With nothing further to discuss, President Brandon
adjourned the meeting at 7:46pm.
April Brandon, President
Lisa Bone, Clerk/Treasurer
DeeAreeetattainaiid itttte teteratbeteneareteet
MISCELLANEOUS RESOLUTION :|#21288 June 17,2021
BY:Commissioner Gwen Markham,Chairperson,Finance Committee
IN RE:INFORMATION TECHNOLOGY —MODIFICATIONS TO COMPREHENSIVE I.T.SERVICES
INTERLOCAL AGREEMENT
To the Oakland County Board of Commissioners
Chairperson,Ladies and Gentlemen:
WHEREASthe Board of Commissioners,pursuant to Miscellaneous Resolution #12153 and #17263,
approved the Department of Information Technology's Comprehensive Information Technology Services
Agreementenabling the Department to make additional technology services available to public bodies;and
WHEREASthe Department of Information Technology has made the following modifications to the
Comprehensive I.T.Services Interlocal Agreement and Exhibits:
e Agreement Updated references to Browser.Standards required to use the services,
Exhibit |-Updated the County’s Cost for Transactional Fees,
Exhibit ll -Updated the County's Cost for Transactional Fees,
Exhibit tll -Updated the County's Cost for Transactional Fees,
Exhibit lV -Remove the third-party vendor that is no longer in use,
Exhibit V —Removed references to the Public List of Contracts that no longer exists,
Exhibit Xl -Removed references to the.Public List of Contracts that no longer exists,
Exhibit XIII -Removed references to the Public List of Contracts that no longerexists,
Exhibit X —Adopt new Exhibit and Addendum as appraved by the CLEMIS Strategic Planning
Committee and CLEMIS Advisory Committee,
All Exhibits -Updated section titles and references for consistency across all exhibits.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached Comprehensive Information Technology Services Agreement offering the I.T.Services of Online
Payments,Over the Counter Payments,Pay Local Taxes,Jury Management System,Collaborative Asset
Management System,Remedial Support Services,Data Center Services,Oaknet Connectivity,Internet
Service,CLEMIS,ArcGIS Online,Data Sharing,Pictometry Licensed Products,and Security Best Practice
Advice with fees described in the Exhibits.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Chairperson of the Board
to execute the Agreements with any Michigan public body that agrees to enter into a Comprehensive
Information Technology Services Agreement.'
Chairperson,on behalf of the Finance Committee,|move the adoption of the foregoing resolution.
ar,ah
‘Commissioner Gwen Markham,District #9
Chairperson,Finance Committee
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FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #21258 :a June 17,2021
Moved by Gingell seconded by Hoffman the resolutions on the amended Consent Agenda be adopted.
AYES:Charles;Gershenson,.Gingell,Hoffman,Jackson,Joliat,Kochenderfer,Kowall,Kuhn,
Long,Luebs,Markham,McGillivray,.Miller,Moss,Nelson,Spisz,Weipert,Woodward,Cavell.(20)
NAYS:None.(0)’
A sufficient majority having voted in favor,the resolutions on the amended Consent Agenda were adopted.
_.HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MGCL 45.559A(7)
STATE OF MICHIGAN):
COUNTY OF OAKLAND)
|,Lisa Brown,Clerk of the County of Oakland,do hereby certify that the foregoing resolution is a true andaccuratecopyofaresolutionadoptedbytheOaklandCountyBoardofCommissionersonJune17,2021,with the original record thereof now remaining in my office.
In Testimony Whereof,|have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,Michigan this 17"day of June,2021,
Lisa Brown,Oakland County
August 11, 2025
Michigan Department of State
Office of the Great Seal
Richard H. Austin Building, 1st Floor
430 W. Allegan
Lansing, MI 48918
Dear Office of the Great Seal:
On June 17, 2021, the Board of Commissioners for Oakland County entered into an agreement per MR #21258 –
Information Technology – Modifications to the Comprehensive I.T. Services Interlocal Agreements.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and the Village of Holly, and the authorizing Board of Commissioners Resolution are enclosed for filing by your
office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds
County Service Center, Building #14 East
1200 N. Telegraph Rd.
Pontiac, MI 48341
(Please include our Miscellaneous Resolution or Board Action number on the confirmation of receipt letter for
filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA
Director of Elections
Cc: Donna Dyer, Corporation Counsel, Oakland County
Erika Munoz, Corporation Counsel, Oakland County
Donna Suminski, IT Project Specialist, Oakland County
Heidi Negri, IT Supervisor, Oakland County
Lisa Bone, Clerk/Treasurer, Village of Holly
Enclosures
David T. Woodward (Feb 28, 2025 10:58 EST)
Feb 28, 2025
Feb 28, 2025
2/19/25