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Home My WebLink AboutInterlocal Agreements - 2025.03.06 - 42668 December 30, 2025 Michigan Department of State Office of the Great Seal Richard H. Austin Building, 1st Floor 430 W. Allegan Lansing, MI 48918 Dear Office of the Great Seal: On March 6, 2025, the Board of Commissioners for Oakland County entered into an agreement per MR #2025-4998 – Sheriff’s Office – Oakland County Human Trafficking Task Force Interlocal Agreement with the City of Southfield. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and the City of Southfield, and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #14 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell, CERA Director of Elections Cc: Donna Dyer, Corporation Counsel, Oakland County Erika Munoz, Corporation Counsel, Oakland County Liz Skwarczewski, Sheriff Rate & Grant Coordinator, OCSO Gabi Grossbard, Clerk, City of Southfield Enclosures AGENDA ITEM: Oakland County Human Trafficking Task Force Interlocal Agreement with Madison Heights and Southfield DEPARTMENT: Sheriff’s Office MEETING: Board of Commissioners DATE: Thursday, March 6, 2025 6:00 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2025-4998 Motion to approve the Oakland County Human Trafficking Task Force interlocal agreement with Madison Heights and Southfield; further, authorize the Chair of the Board of Commissioners to execute this agreement. ITEM CATEGORY SPONSORED BY Interlocal Agreement Penny Luebs INTRODUCTION AND BACKGROUND The Sheriff’s Office has partnered with the Oakland County Prosecutor’s Office and the Oakland County Board of Commissioners to create the Oakland County Human Trafficking Task Force. The mission of the Task Force is to encourage cooperation between law enforcement agencies to apprehend and convict those involved in human trafficking in Oakland County. POLICY ANALYSIS Madison Heights and Southfield are the first agencies that have agreed to join the Human Trafficking Task Force with the Oakland County Sheriff's Office. It is anticipated that more municipalities will request to join the Task Force. Once approved, the attached interlocal agreement will be used for future agencies requesting to join. Per the attached interlocal agreement, the municipality will be responsible for: (1) The Municipality may identify one or more of its full-time employees with MCOLES certification and a duty firearm to participate in the Task Force, subject to OCSO’s approval in OCSO’s sole discretion, (2) The Municipality will promptly notify OCSO of any personnel action involving a Municipality-employee Task Force member, including but not limited to, any reprimand, suspension, discharge, resignation, demotion, complaint, charge, or allegation of misconduct, whether civil or criminal, (3) All employment-related costs of the Municipality-employee, including, but not limited to, wages, salary, overtime, benefits, local, state and federal taxes associated with employment, and worker’s compensation, is the sole responsibility of the Municipality at all times, (4) The Municipality will provide the Municipality-employee(s) assigned to the task force with standard law enforcement equipment, including but not limited to, a duty weapon, patrol vehicle, handcuffs, and taser. If the OCSO provides equipment that would be duplicative with the Municipality-provided equipment, the Municipality-employee must use the OCSO-provided equipment during Task Force operations. The Oakland County Sherriff's Office will be responsible for: (1) Specialized task-force related training, operational control, and oversight of the Task Force, (2) Any specialized equipment and investigative expenses related to Task Force operations, (3) Deputation of all Task Force members as set forth in this Agreement, (4) Liability protection for the Task Force members as set forth in this Agreement, (5) Supplemental OCSO employees and support services (e.g., SWAT, evidence techs, etc.) to assist with Task Force operations, as determined in OCSO’s sole discretion. BUDGET AMENDMENT REQUIRED: No Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at 248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional information. CONTACT Gaia Piir, Fiscal Officer ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 3/6/2025 AGENDA DEADLINE: 03/06/2025 6:00 PM ATTACHMENTS 1. OCSO human trafficking task force - Generic Template 08-09-24 COMMITTEE TRACKING 2025-02-25 Public Health & Safety - Recommend to Board 2025-03-06 Full Board - Adopt Motioned by: Commissioner Robert Hoffman Seconded by: Commissioner Angela Powell Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ann Erickson Gault, Robert Smiley (17) No: None (0) Abstain: None (0) Absent: Michael Gingell (1) Passed David T. Woodward (Mar 21, 2025 10:26 EDT) Mar 21, 2025 APPROVED DECEMBER 8, 2025 REGULAR MEETING OF THE COUNCIL CITY OF SOUTHFIELD DECEMBER 16, 2024 INDEX RESOLUTION TOPIC PAGE(S) ******** COMMUNITY Announcements, Communications & Presentations ..........1 ******** PRESENTATION of Badge Pinning and Swearing-in Ceremony for New Southfield Fire Officer, Firefighter Paramedics, and Firefighters ...................................................................................................1 ******** PRESENTATION of Greg Kennedy Community Service Award to Darla Van Hoey .......................................................................................1 2024.358 APPROVE Removal of Minutes from Agenda ...........................................1 2024.359 APPROVE Oakland County Human Trafficking Task Force Agreement between Oakland County and the City of Southfield................2 2024.360 APPROVE Purchase of New and Replacement Turnout Gear for the Fire Department ................................................................................2 2024.361 APPROVE Purchase and Uplift of Replacement Enclosed Trench Rescue Trailer for the Fire Department ................................................... 2-3 2024.362 APPROVE Purchase of Westlaw Online and Print Legal Research Products for the City Attorney’s Office .......................................3 2024.363 APPROVE Extension of the Lead Service Verification & Replacement Contract ..................................................................................3 2024.364 APPROVE Agreement for Beech Road Pathway from Nine Mile Road to Shiawassee Road (Job No. 2379SFLD) (MDOT Job No. 219051CON; Contract No. 24-5475) ....................................................... 3-4 2024.365 APPROVE Rutland Avenue Reconstruction and Water Main Improvements between Northwestern Hwy. and 9 Mile Road (2495SFLD) .................................................................................................4 2024.366 APPROVE Adoption of 2025 Poverty Exemption Guidelines under MCL211.7U ................................................................................... 5-9 REGULAR MEETING 2 DECEMBER 16, 2024 2024.367 APPROVE Annual Update of Depository Resolution........................... 9-11 2024.368 APPROVE Update of City’s Investment Policy ........................................11 2024.369 APPROVE PSLU24-0020, the Special Use Request by American Mulch Producers, to modify and expand its existing operations at 21101 & 28801 Boening Dr to adjacent parcels at 20932 Boening Dr, 20905 Mapleridge Ave, 20921 Mapleridge Ave, and 20954 Mapleridge Ave, Southfield, Michigan (Parcels 24-35-351-026, 027 & 028 and 24-35-352-013, -014 & -026)...................................................12 2024.370 APPROVE PSV24-0001, the Street Vacation Request of Randall Blackman, American Mulch Producers, to vacate the portion of the Mapleridge Avenue right-of-way that extends into and is surrounded by their property located at 21101 Boening Dr (Parcel 24-35-351-038, platted lots 19-24 of the Supervisors Plant of Home Gardens) .........................................................13 2024.371 APPROVE PZR24-0012, the request to rezone 1.10 acres of land at the north end Bush Street on the eastern side of the street, Southfield, Michigan (Parcel# 24-28-301-072; -073; -074) from R1 Single Family to RT Attached Single Family ................................ 13-14 2024.372 INTRODUCE Ordinance No. 1802 ...........................................................14 2024.373 APPROVE PZRODD24-0003, the request to amend the approved ODD rezoning for 29777 Telegraph - Onyx Overlay Development District (PZRODD24-0001) to update the Master Development Plan to permit the development of the northeastern out lot for a Culver’s Restaurant ............................................................................. 14-15 2024.374 INTRODUCE Ordinance No. 1803 ...........................................................15 2024.375 APPROVE PZRRUDD24-0002, the request of John Grace Arms LDHA LLC, to amend the approved Residential Unit Development District rezoning and agreement for the 21030 Indian St (Parcel 24-31-376-033) – John Grace Arms (PZRRUDD22-0001) to update the Master Development Plan to modify the provision related to the public park, building configuration and elevations, stormwater management, parking and landscaping .................................................................................... 15-16 2024.376 INTRODUCE Ordinance No. 1804 ...........................................................16 2024.377 APPROVE Travel Expense Report: Charles Hicks ...................................16 REGULAR MEETING 3 DECEMBER 16, 2024 2024.378 APPROVE Brownfield Plan Amendment #2 Southfield Neighborhood Revitalization Initiative Project 2017, as SNRI Plan #2, Brownfield Plan Multiple Addresses, Southfield, Michigan, 48076......................................................................16 2024.379 APPROVE Brownfield Plan Amendment #1 Southfield Neighborhood Revitalization Initiative Project 2018, as SNRI Plan #3, Brownfield Plan Multiple Addresses, Southfield, Michigan, 48076......................................................................17 2024.380 APPROVE Request to Retain McKenna & Associates for Construction Plan Reviews ........................................................................17 ******** ATTACHMENT of City of Southfield’s Investment Policy ................. 1-14 APPROVED DECEMBER 8, 2025 REGULAR MEETING OF THE COUNCIL CITY OF SOUTHFIELD DECEMBER 16, 2024 The meeting of the Council convened at 6:00 p.m. in the Council Chambers of the Municipal Building, 26000 Evergreen Road, Southfield, Michigan, with Council President Michael Ari Mandelbaum in the Chair. PRESENT: Councilmembers: Nancy Banks, Daniel Brightwell, Yolanda C. Haynes, Charles Hicks, Coretta Houge, and Michael Ari Mandelbaum. ABSENT: Councilmember Lloyd Crews. ALSO PRESENT: Mayor Kenson Siver, Administrator Fred Zorn, Clerk Janet Jackson, Attorney Dawn King, and Planner Terry Croad. There being a quorum, Council was in session and began with a Presentation of Colors and the Pledge of Allegiance. Community Announcements, Communications, & Presentations • Fire Chief Johnny Menifee pinned badges and City Clerk Jackson swore-in the following personnel: o Inspector Irin Montgomery o Firefighter/Paramedic Jon-Conner Pless o Firefighter Nickolas Kendrick o Firefighter/Paramedic Keegan Ballew o Firefighter Lucas Shelton o Firefighter Hunter Bankstahl • Community Relations Director Michael Manion and Total Living Commission Chairperson Debra Walton-Medley presented Darla Van Hoey with the Greg Kennedy Community Service Award. • Rabbi Mendel Stein discussed the Southfield Menorah Lighting. • Garland McWilliams discussed the need for road repairs. • Vineta Mitchell discussed the Hampshire Woods neighborhood association. • Greg Keeler discussed communications with council. Next on the agenda was minutes. 2024.358 Motion by Hicks; Support by Banks RESOLVED: That the minutes be pulled from the agenda. AYES: Unanimous REGULAR MEETING 2 DECEMBER 16, 2024 ABSENT: Crews Next was the consent agenda. A. Oakland County Human Trafficking Task Force Agreement between Oakland County and the City of Southfield 2024.359 Motion by Hicks; Support by Houge BE IT RESOLVED: That Council hereby authorizes the Mayor and City Clerk authority to execute the Agreement for Participation in the Oakland County Human Trafficking Task Force between Oakland County and the City of Southfield and also the assignment of a Southfield Police Department Officer to the Oakland County Human Trafficking Task Force subject to review and approval of the agreement as to form by the City Attorney’s Office. AYES: Unanimous ABSENT: Crews B. Authorization to Purchase New and Replacement Turnout Gear for the Fire Department 2024.360 Motion by Hicks; Support by Houge BE IT RESOLVED: That Council does hereby authorize the Fire Department to purchase Lion V-Force turnout gear through the Sourcewell Cooperative through their respective vendor, namely, Phoenix Safety Outfitters of Springfield, Ohio with funds to be utilized from the 2024-25 budget Fire Department Uniform Expendature Accounts (101-339.4005-740.7401 and 101-337.4001- 740.7401) respectively and will be requested in future budgets as Council may approve and expenditures are not expected to exceed twenty-one (21) sets of turnout gear for the 24/25 fiscal year or $75,000, or $300,000 for the term of the cooperative contract expiring March 27, 2028, and this request is being made without competitive bidding in accordance with Chapter 8, Section 1.279(3) of the City’s Code of Ordinances” …by contracting with or through another unit of government,” namely the Sourcewell Purchasing Cooperative. AYES: Unanimous ABSENT: Crews C. Purchase and Upfit of Replacement Enclosed Trench Rescue Trailer for Fire Department 2024.361 Motion by Hicks; Support by Houge RESOLVED: That Council does hereby authorize the purchase of an enclosed trench rescue trailer replacement with Payless Trailers of Bay City, Michigan in the amount of $27,615; and BE IT FURTHER RESOLVED: That Council does hereby authorize Duns Welding of Southfield to perform custom interior modifications in an amount not to exceed $25,000, per chapter 8 of the City Ordinance Sec. 1.279. - Exceptions to competitive bidding. Competitive bidding shall not be required in the following cases: (2) In the employment of professional services. Majik Graphics of Clinton Township to provide graphics for $3,885, and General RV of Brighton, REGULAR MEETING 3 DECEMBER 16, 2024 Michigan to purchase the hitch for $3,500 with total expenditures not to exceed $60,000 with funds provided in the 24-25 budget Fire Equipment Revolving Account No. 666-000.0000-144.1773. AYES: Unanimous ABSENT: Crews D. Authorization to Purchase Westlaw Online and Print Legal Research Products for the City Attorney’s Office 2024.362 Motion by Hicks; Support by Houge RESOLVED: That Council does hereby authorize the Mayor and City Clerk to execute a contract for Westlaw online and print products for a thirty-six (36) month period beginning April 1, 2025, after review and approval as to form by the City Attorney’s office with funds for the first year in the amount of $18,160.45 available in the City Attorney’s Magazines, Book, ETC Account No. 101-266.1700-727.7290 with funding for years two & three $19,070.08 and $20,025.28 , respectively, will be requested in future budgets as Council may approve. AYES: Unanimous ABSENT: Crews E. Authorization to Extend the Lead Service Verification & Replacement Contract 2024.363 Motion by Hicks; Support by Houge RESOLVED: That Council does hereby authorize the Water & Sewer Division to extend the contract for Lead Service Verification & Replacement with D’Angelo Brothers of Farmington Hills, Michigan commencing January 1, 2025, through December 31, 2027, in line with the Oakland County Water Resources Commission and Southeastern Oakland County Water Authority contracts with the verifications of 1570 addresses expected to be completed in the next three (3) years for an annual estimated cost of $340,000 per year with funds provided in the 2024- 25 Water & Sewer Contractual/Professional Account No. 592-536.7502-801.8180 and will be requested in future budgets as Council approves. AYES: Unanimous ABSENT: Crews F. Approval of Agreement for Beech Road Pathway from Nine Mile Road to Shiawassee Road (Job No. 2379SFLD) (MDOT Job No. 219051CON; Contract No. 24-5475) 2024.364 Motion by Hicks; Support by Houge WHEREAS, the Michigan Department of Transportation (MDOT) has presented contract documents to the City for construction of the Beech Road Pathway from Nine Mile Road to Shiawassee Road; and WHEREAS, the total estimated project cost is $1,228,522, with the Federal cost share being $734,698 and the City of Southfield’s estimated cost share is $493,824, which includes $160,242 for construction engineering with funding for the City’s share shall be provided through a budget REGULAR MEETING 4 DECEMBER 16, 2024 adjustment utilizing Metro Act funds with an increase in Engineering Land Improvements Account No. 101-447.4505-971.9740 with a corresponding increase in the Use of Restricted Fund Balance Account No. 101-272.9500-675.6961. NOW, THEREFORE, BE IT RESOLVED: That the City Council of the City of Southfield does hereby approve the project and authorizes Mayor Kenson J. Siver and City Clerk Janet Jackson to sign MDOT Contract No. 24-5475 on behalf of the City after review and approval as to form by the City Attorney’s Office. AYES: Unanimous ABSENT: Crews G. Approval for Rutland Avenue Reconstruction and Water Main Improvements between Northwestern Hwy. and 9 Mile Road (2495SFLD) 2024.365 Motion by Hicks; Support by Houge WHEREAS, on May 6, 2024 Council awarded a contract to Pamar Enterprises, Inc. for the North Park Drive Reconstruction and Water Main Improvements project in the amount of $3,288,392.24 with a total authorized project cost of $4,110,490.30; and WHEREAS, the Rutland Avenue Reconstruction and Water Main Improvements project budgeted in FY 2025 could proceed with favorable unit pricing from the North Park Drive project. BE IT RESOLVED: That Council does hereby approve a cost increase in the amount of $2,991,337.84 to the North Park Drive Reconstruction and Water Main Improvements project to reconstruct Rutland Avenue between Northwestern Hwy. and 9 Mile Road; and BE IT FURTHER RESOLVED: That the additional funding is available from the FY 2025 Major Street Land Improvements Account No. 202-451.4515-971.9740 - 62%, or $1,854,196.32 and will be reimbursed from the FY24 Michigan Economic Development Corporation Grant authorized at the City Council meeting of March 4, 2024 with funds for the water construction costs provided in the Water and Sewer Bond Land Improvements Account No. 592-536.7512- 971.9740 – 38%, or $1,136,442.90 NOW, THEREFORE, BE IT FINALLY RESOLVED: That the Denso Drive Reconstruction project costs are revised as follows: Previously Authorized Project Amount $4,110,490.30 Additional Construction Cost $2,600,555.84 Additional Construction Engineering $ 390,083.38 REVISED PROJECT TOTAL $7,101,129.52 AYES: Unanimous REGULAR MEETING 5 DECEMBER 16, 2024 ABSENT: Crews H. Annual Adoption of 2025 Poverty Exemption Guidelines under MCL211.7U 2024.366 Motion by Hicks; Support by Houge RESOLVED: That the Council of the City of Southfield does hereby adopt the attached City of Southfield’s 2025 Poverty Exemption Policy as the policy and guidelines for use in granting poverty exemptions, pursuant to PA 390 of 1994 and further amended by PA 620 of 2002, and State Tax Commission (STC) Bulletin(s) No. 22 of 2023 and No. 17 of 2024, and all future updates to the Federal Poverty Income Guidelines as approved by the State Tax Commission. CITY OF SOUTHFIELD RESOLUTION 2024- CITY OF SOUTHFIELD 2025 POVERTY TAX EXEMPTION GUIDELINES FOR PROPERTY TAX RELIEF OF REAL PROPERTY UNDER SECTION 211.7U WHEREAS, the adoption of guidelines for exemption of real property owned by persons in financial hardship to claim Poverty Exemption is required by the Southfield City Council for the City of Southfield; and WHEREAS, the principal residence of persons, who the Assessor and Board of Review determines to be unable to contribute to the public charge by reason of hardship, is eligible for exemption from taxation under MCL 211.7u; and WHEREAS, pursuant to PA 390 of 1994, the City of Southfield, Oakland County adopts the following guidelines for the Board of Review to implement. The guidelines shall include but not be limited to the specific income and asset levels of claimant and all residing in the household; Section 211.7u (1) of the Michigan General Property Tax Act defines the hardship, or Poverty Exemption, as a method to provide relief for those who, in the judgment of the Board of Review, are unable to fully contribute to the annual property tax burden of their principal residence due to their financial situation. To qualify for the Poverty Exemption, the claimant must meet all the following requirements. It may be possible that a claimant meets the income standard for the Poverty Exemption but does not meet the asset standard or other standards as set forth in these guidelines. In this instance, the claimant may not qualify for the exemption even though the income standard was met. The Board of Review shall follow the policies and guidelines adopted by this Honorable Council, when granting or denying a Poverty Exemption request. The same standards shall apply to all persons claiming a Poverty Exemption in the City of Southfield, for the current assessment year. (Section 211.7u (5)). Applicants are not prohibited from appealing the assessed value for their principal residence that the hardship claim is being made on before the Board of Review in the same year, as well. REGULAR MEETING 6 DECEMBER 16, 2024 1. Poverty Exemptions shall apply only to the Applicant’s qualified primary residence, with the applicant receiving a Principal Residence exemption of 1% or greater, and the property must be classified 401 – Residential-Improved for property tax purposes. Under no circumstances shall a Poverty Exemption be granted or apply to the property of a business, partnership, or a corporation. 2. The amount of relief that may be granted due to hardship by the Board of Review shall not deviate from the amount as determined by the policies and guidelines adopted by City of Southfield hardship exemption income level calculation report. To be eligible for the hardship exemption, a person must complete in its entirety a “CITY OF SOUTHFIELD POVERTY EXEMPTION APPLICATION” (MCL 211.7u). All claims, including all required information listed below, must be filed with the City Assessor for review of completeness and eligibility compliance. Applications are to be filed any day after January 1st and before the day prior to the last day of March, July, or December Board of Review meetings for the assessment year requested. Incomplete applications and/or applications of taxpayers not meeting the eligibility requirements will be denied by the Board of Review. The application includes the guidelines, policies a checklist of documents, and a form 5737, Application for MCL 211.7u Poverty Exemption, or if they qualify to do so, a form 5739, Affirmation of Ownership and Occupancy to Remain Exempt by Reason of Poverty. The application must be submitted, and the following provided on an annual basis: 1. The applicant must own and occupy the property as their principal residence. Principal residence is defined in MCL 211.7dd(c) as, “the one place where a person has his or her true, fixed, and permanent home, to which, whenever absent he or she intends to return.” 2. The applicant must provide the federal and state income tax returns for the current and immediately preceding year, including any property tax credit forms (MI1040-CR) for all persons residing in the principal residence. Any person(s) residing in the principal residence that were not required to file a federal or state income tax return, for the current or immediately preceding year, must instead submit a form 4988, Poverty Exemption Affidavit, swearing and affirming this to be true. 3. Produce a valid driver’s license or other form of identification. 4. Produce a deed, land contract, or other evidence of ownership for the property. 5. Meet the federal poverty guidelines published in the prior calendar year by the United States Department of Health and Human Services, or alternative guidelines adopted by the local assessing unit. The City of Southfield has adopted income guidelines increased by 20% over the federal poverty guidelines with the ability to add medical expenses. This allows the Board to better assist those on the threshold to receive much needed assistance. The following chart outlines the federal and City income guidelines used for granting poverty exemptions on 2025 assessments, as approved by the State Tax Commission and Council: Size of Family Unit Income Guidelines Southfield Adds 20% Southfield Adds REGULAR MEETING 7 DECEMBER 16, 2024 1 $15,060 $18,072 all 2 $20,440 $24,528 household 3 $25,820 $30,984 medical* 4 $31,200 $37,440 expenses. 5 $36,580 $43,896 6 $41,960 $50,352 Add 7 $47,340 $56,808 them 8 $52,720 $63,264 here. Add, each addt’l person $5,380 $6,456 *Must be verified w/ receipts 6. Meet the asset level test adopted by the City of Southfield. The Michigan Homestead Property Tax Credit cannot be considered as income for purposes of the Poverty Exemption. (Ferrero v Walton Twp, Court of Appeals No. 302221) The applicants must provide copies of the following forms, including all supporting documents and schedules, for all persons residing in the household, filed in the current or immediately preceding year: a. Federal Income Tax Returns (current & prior year) or form 4988, Poverty Exemption Affidavit. The applicant, and everyone that resides in the principal residence, must provide this tax return unless they are not required to file a Federal Income Tax Return. If they do not file a federal return, they must file a form 4988, swearing and affirming that they are not required to do so. b. Michigan Tax Returns & MI1040-CR Michigan Homestead Property Tax Credit Claim or form 4988, Poverty Exemption Affidavit. The applicant, and everyone that resides in the principal residence, must provide this return unless they are not required to file a Michigan Income Tax Return. If they do not file a state return, they must file a form 4988, swearing and affirming that they are not required to do so. c. Social Security Benefit Statement (Form SSA 1099) for all person(s) residing in the household receiving this benefit. d. Form 5737, Application for MCL 211.7u Poverty Exemption Application e. Form 5739, Affirmation of Ownership and Occupancy to Remain Exempt by Reason of Poverty f. A valid Michigan driver’s license or other legal form of photo identification. The identification must indicate the principal residence for the property that hardship is being claimed on. g. Deed, land contract, or other evidence of property ownership, if applicable. h. Mortgage Statement showing balance remaining on the loan. i. Medical receipts, premium statements, or any other proof of expenses, if applicable. j. A copy of the most recent bank statement for every bank that the applicant, and everyone residing in the principal residence, has an account. The preceding six months of statements can be requested if needed for determination of qualification for exemption. REGULAR MEETING 8 DECEMBER 16, 2024 k. A copy of the most recent retirement fund, annuity, brokerage account, cash value insurance policy statement or any other statement of financial assets that may apply to the applicant, and all other person(s) residing in the principal residence. l. Any other document that helps determine the applicant’s ability to pay property taxes. This includes providing proof of all sources of income not included on the other documents submitted. The City of Southfield requires all applicants to provide copies of their original tax returns filed and will not accept summary information reports or reproduced tax returns. Federal and State tax returns must be signed unless “e-filed” documents are included. The City retains the right and is authorized to obtain copies of any household occupant’s federal income tax returns from the Internal Revenue Service or Michigan Income Tax Returns from the Department of Treasury pursuant to MCL 205.28, and all vehicle or titled asset registration information from the Secretary of State. Applicants may present all other information deemed necessary to support their claim of hardship status. An applicant, and all person(s) residing in the principal residence, must meet the City of Southfield’s income guidelines as adopted by the City of Southfield, provided they are not less than the federal guidelines. The City of Southfield’s guidelines add an additional 20% to the Federal Poverty Guidelines. The Board of Review shall consider income from all sources and from all occupants of the principal residence to determine whether an applicant qualifies for Poverty Exemption. The City of Southfield adheres to the United States Census Bureau’s definition of “income”. According to the United States Census Bureau “income” includes, but is not limited to: • Money, wages, salaries before deductions, regular contributions from persons not living in the residence. • Net receipts from non-farm or farm self-employment (receipts from a person’s own business, professional enterprise, or partnership, after business expense deductions). • Regular payments from social security, railroad retirement, unemployment, worker’s compensation, veteran’s payments, public assistance, supplemental security income (SSI). • Alimony, child support, military family allotments. • Private and governmental retirement and disability pensions, regular insurance, annuity payments. • College or university scholarships, grants, fellowships, assistantships. • Dividends, interest, and net income from rentals, royalties, estates, trusts, gambling or lottery winnings. In addition to meeting the income level requirements as noted above, Applicants must also meet requirements based on asset level, or otherwise stated requirements, such as savings accounts, checking accounts, certificates of deposit, investments (including collectable items purchased for their investment value), stocks, bonds, inheritances, life insurance policies, interest earnings/dividends, retirement funds, and ownership in other real estate property. 1. To be eligible for an exemption based on the asset level, or other standards, the following requirement must be met: REGULAR MEETING 9 DECEMBER 16, 2024 a. Applicant shall report the total value of savings accounts, checking accounts, and certificates of deposit, all investments, stocks, bonds, inheritances, life insurance policies, interest earning/dividends, and retirement funds from all household members. b. Applicants shall not own interest in any real estate or leasing other than their principal residence. c. The total value of any recreational vehicles or equipment shall not exceed the amount of the current annual property tax obligation. Recreational vehicles include snowmobiles, boats, jet skis, camping trailers, travel trailers, motorcycles and motor homes, off-road vehicles, or anything else which may be considered a recreational vehicle. 2. The calculation of the yearly property tax penalty for a taxpayer who qualifies for poverty exemption shall be 100% exemption from tax burden. If a taxpayer and applicant does not qualify based on the asset level test, they will be denied poverty exemption. A denial of poverty exemption claim must be done to the Michigan Tax Tribunal, within 35 days from the date of the denial notice. 3. Since the current law as signed by the Governor established the opportunity for this body to approve the extension for those individuals on fixed income or disabled for up to the next three (3) years (2024 – 2026), an applicant that qualifies would be able to have a 3 years extension, provided each applicant annually files a form 5739, Affirmation of Ownership and Occupancy to Remain Exempt by Reason of Poverty, attesting to the fact that no changes have occurred in their financial situation during the past year. For all other applicants, the filing of an application annually shall continue. NOW, THEREFORE, BE IT RESOLVED by the Southfield City Council of the City of Southfield, that the Assessor and the Board of Review shall exclusively follow the above stated policies, included in the City of Southfield’s 2025 Poverty Exemption Income Eligibility and Guidelines, when granting or denying a poverty exemption. ADOPTED, APPROVED AND PASSED BY THE City Council of Southfield, this _16th_ day of _December_, 2024. AYES: Unanimous ABSENT: Crews I. Annual Update of Depository Resolution 2024.367 Motion by Hicks; Support by Houge WHEREAS, P.A. 40 of 1932 (the “Act”), Section 129.12 requires that the legislative body of a city shall provide, by resolution, for the deposit of public money coming into the possession of the City Treasurer or tax collector, in one or more financial institutions, as defined in Section 129.16 of the Act, to be designated in said resolution; and REGULAR MEETING 10 DECEMBER 16, 2024 WHEREAS, The City Council desires to designate the names of security broker/dealers from whom qualified investment instruments may be purchased. NOW, THEREFORE, BE IT RESOLVED, That public monies, coming into the possession of the City Treasurer, including without limitation, license fees, taxes, assessments, utility charges, and all other monies received on behalf of the City, shall be deposited in one or more financial institutions as hereinafter set forth: Financial Institutions Bank of America KeyBank Bank of Ann Arbor Mercantile Bank of Michigan Chief Financial Credit Union Mi Bank CIBC Bank USA Michigan First Credit Union Comerica Bank Michigan Schools & Gov’t Credit Union Community Unity Bank Northstar Bank Citizens State Bank Pathward, N.A. Credit Union One People Driven Credit Union Fifth Third Bank PNC Bank First Merchants Bank Sterling Bank & Trust Flagstar Bank The Huntington National Bank Horizon Bank The State Bank Independent Bank Vibe Credit Union JPMorgan Chase Bank BE IT FURTHER RESOLVED, That the aforementioned financial institutions must meet the various requirements as stated in the City's Investment Policy, demonstrate a safe level of financial stability and performance as determined by a national credit rating agency and, with the exception of Credit Unions which are not subject to the Community Reinvestment Act, obtain at least a satisfactory rating under the Community Reinvestment Act to be considered a qualified depository for City funds; and BE IT FURTHER RESOLVED, That the aforementioned Credit Unions be subject to a periodic review by the City Treasurer with regard to their level of community involvement of the type that would contribute to at least satisfactory rating were said Credit Unions to be under the auspices of Community Reinvestment Act; and BE IT FURTHER RESOLVED, That investments in the aforementioned financial institutions be placed in those institutions located within the City of Southfield wherever practicable and in the best interests of the City of Southfield. BE IT FURTHER RESOLVED, That the City Treasurer may purchase qualified investment instruments in accordance with the City's Investment Policy from one or more broker/dealers as hereinafter set forth: REGULAR MEETING 11 DECEMBER 16, 2024 Broker/Dealers Blaylock Van, LLC Merrill Lynch, Pierce, Fenner & Smith BOK Financial Cantor-Fitzgerald LP Mischler Financial Mizuho Securities USA Citigroup Global Markets Morgan Stanley Smith Barney Comerica Securities Multi-Bank Securities DA Davidson Piper Sandler & Co. Fifth Third Securities Raymond James Morgan Keegan Goldman Sachs RBC Capital Markets Hilltop Securities Robert W. Baird & Co. Huntington Investment Company Siebert Williams Shank Huntington Securities Stifel Nicolaus & Co J.P. Morgan Securities Inc. Truist Securities Jefferies LLC UBS Financial Services Loop Capital Markets Wells Fargo BE IT FINALLY RESOLVED, That the aforementioned resolutions should not in any way be construed as an endorsement of, or recommendation for, these Financial Institutions or Broker/Dealers on the part of the City. AYES: Unanimous ABSENT: Crews J. Annual Update of City's Investment Policy 2024.368 Motion by Hicks; Support by Houge RESOLVED: That City Council does hereby adopt the attached Investment Policy as approved by the Council Finance Committee. AYES: Unanimous ABSENT: Crews See attached Annual Investment Policy Next on the agenda was public hearings and site plans. A. PSLU24-0020, the Special Use Request by American Mulch Producers, to modify and expand its existing operations at 21101 & 28801 Boening Dr to adjacent parcels at 20932 Boening Dr, 20905 Mapleridge Ave, 20921 Mapleridge Ave, and 20954 Mapleridge Ave, Southfield, Michigan (Parcels 24-35-351-026, 027 & 028 and 24-35-352-013, -014 & -026) REGULAR MEETING 12 DECEMBER 16, 2024 2024.369 Motion by Houge; Support by Hicks RESOLVED: That PSLU24-0020, the Special Use Request by American Mulch Producers, to modify and expand its existing operations at 21101 & 28801 Boening Dr to adjacent parcels at 20932 Boening Dr, 20905 Mapleridge Ave, 20921 Mapleridge Ave, and 20954 Mapleridge Ave, Southfield, Michigan (Parcels 24-35-351-026, 027 & 028 and 24-35-352-013, -014 & -026) be approved for the following reasons and with the following conditions: 1. The proposed use or uses must be of such size and character that it will be in harmony with the appropriate and orderly development of the Industrial Districts (I-1). 2. The location, size, intensity and periods of operation of any such proposed use must be designed to eliminate any possible nuisance likely to emanate therefrom which must be adverse to occupants of any other nearby permitted uses. 3. The proposed use must be in accord with the spirit and purpose of this chapter and not be inconsistent with, or contrary to, the objectives sought to be accomplished by this chapter and principals of sound planning. 4. The proposed use is of such character that the vehicular traffic generated will not have an adverse effect, or be detrimental, to the surrounding land uses or the adjacent thoroughfares. 5. The proposed use is of such character and intensity and arranged on the site so as to eliminate any adverse effects resulting from noise, dust, dirt, glare, odor or fumes. 6. The proposed use, or change in use, will not be adverse to the promotion of the health, safety, and welfare of the community. 7. This recommendation is based on the documents, facts, representations and stipulations submitted with the application and placed on the record during the public hearing by the petitioner or their representatives. 8. Conditions: a. Subject to approval of the street vacation request PSV24-0001 by the City Council. b. Subject to approval of waivers by the Zoning Board of Appeals: i. Section 5.28(2) Screening of outside storage from Mapleridge Avenue ROW: Required – 6’ obscuring fence or masonry wall / Proposed – 48” tall bin block wall and non-obscuring chain-link fence ii. Section 5.28(4) Outside storage height: Required – 1’ below the height of the screening wall / Proposed – max. pile height 30’, north side 24” tall bin blocks, south side 48” bin blocks, west side no wall iii. Section 5.28(5) Outside storage setback from street right-of-way: Required – 20’ / Proposed 0’ from Mapleridge Ave c. Subject to approval of the administrative site plan PASP24-0064 by the Planning Department. d. The site & building shall be developed consistent with the submitted plan set prepared by Dorchen Martin, dated 10/24/24. Submitted 11/11/2024. e. The petitioner is to implement the recommendations made by the Southfield Police Department’s Crime Prevention Bureau regarding site security. f. Continuous compliance with all applicable ordinances, codes, laws, and statutes; and the petitioner must perform all work under plans, permits and final inspections approved by the City of Southfield. g. Hours of operation: Mon – Saturday, 9am – 7pm. REGULAR MEETING 13 DECEMBER 16, 2024 AYES: Unanimous ABSENT: Crews B. PSV24-0001, the Street Vacation Request of Randall Blackman, American Mulch Producers, to vacate the portion of the Mapleridge Avenue right-of-way that extends into and is surrounded by their property located at 21101 Boening Dr (Parcel 24-35-351-038, platted lots 19-24 of the Supervisors Plant of Home Gardens) 2024.370 Motion by Houge; Support by Hicks RESOLVED: That PSV24-0001, the Street Vacation Request of Randall Blackman, American Mulch Producers, to vacate the portion of the Mapleridge Avenue right-of-way that extends into and is surrounded by their property located at 21101 Boening Dr (Parcel 24-35-351-038, platted lots 19-24 of the Supervisors Plant of Home Gardens), Southfield, State of Michigan, be approved for the following reasons and subject to the following conditions: 1. The subject portion of the Mapleridge Avenue Right-of-Way serves no useful purpose as it has been gated off and used for non-roadway purposes for a number of years. 2. Easements for the operation, maintenance, repair, and replacement of public and private utilities and the Owens Relief Drain will be retained as a condition of the approval. 3. The vacation of the street right-of-way will not have an adverse effect on the adjacent properties. 4. Conditions: i. Retention of an easement for the operation, maintenance, repair, and replacement of the Owens Relief Drain and all existing public and private utilities located within the subject portion of the Mapleridge Avenue Right-of-Way. ii. Future use of the subject property, including the vacated road right-of- way, will be subject to the requirements, standards and conditions of the Zoning Ordinance. iii. Lot Combination shall be applied for through the Southfield Assessing Department. AYES: Unanimous ABSENT: Crews C. PZR24-0012, the request to rezone 1.10 acres of land at the north end Bush Street on the eastern side of the street, Southfield, Michigan (Parcel# 24-28-301-072; -073; -074) from R1 Single Family to RT Attached Single Family 2024.371 Motion by Banks; Support by Houge RESOLVED: That PZR24-0012, the request to rezone 1.10 acres of land at the north end Bush Street on the eastern side of the street, Southfield, Michigan (Parcel# 24-28-301-072; -073; -074) from R1 Single Family to RT Attached Single Family be approved for the following reasons: REGULAR MEETING 14 DECEMBER 16, 2024 1. The Southfield Comprehensive Master Plan indicates Moderate Density Single Family for this property, which calls for single family homes on lots less than 20,000 square feet and permits complimentary, small scale institutional uses. Attached single family homes would be consistent with this land use category. 2. The existing R-1 zoning requires a minimum lot size of 9000 s.f. At 1.11 acres this site would allow up to 5 detached single-family residences to be built if the existing 3 lots were reconfigured into 5 lots/building sites by splits/combinations, replatting or as a site condominium. 3. The proposed rezoning to RT Attached Single Family would allow for the infill of six attached residences. The additional uses permitted by the rezoning would be compatible with the existing mix of uses in the area. The rezoning would provide for potential increases in housing diversity and choice within the community consistent with the comprehensive master plan. AYES: Unanimous ABSENT: Crews 2024.372 Motion by Banks; Support by Houge RESOLVED: That Ordinance No. 1802 is hereby introduced. AYES: Unanimous ABSENT: Crews D. PZRODD24-0003, the request to amend the approved ODD rezoning for 29777 Telegraph - Onyx Overlay Development District (PZRODD24-0001) to update the Master Development Plan to permit the development of the northeastern out lot for a Culver’s Restaurant 2024.373 Motion by Banks; Support by Haynes RESOLVED: That PZRODD24-0003, the request to amend the approved ODD rezoning for 29777 Telegraph - Onyx Overlay Development District (PZRODD24-0001) to update the Master Development Plan to permit the development of the northeastern out lot for a Culver’s Restaurant, be approved for the following reasons and with the following conditions: 1. The proposal will be consistent with the surrounding zoning classifications and is in accordance with the Southfield Comprehensive Master Plan which designates this parcel for Regional Mixed-Use as part of the Northwestern Highway Corridor, which is a qualifying sub-area allowing for ODD rezonings. 2. The proposal, utilizing the Overlay Development District provisions, with underlying B-3 General Business zoning, will allow the petitioner to develop the property land uses compatible with the abutting existing developments and will allow for development flexibility in accordance with the ODD Development Agreement. 3. The proposed amendment will not have adverse effects upon any of the adjoining zonings or land uses. 4. Conditions: REGULAR MEETING 15 DECEMBER 16, 2024 i. The Culver’s Restaurant out lot (buildings and site improvements) shall be constructed in accordance with the submitted plans prepared by Triumph Engineering & Design, Inc. dated 10/31/24 and Culvers Franchising System, LLC submitted 10/31/24 (dated 1/1/24). ii. The property owner and petitioner are to work with the Planning Department and City Attorney to finalize the Overlay Development District Development Agreement incorporating the terms of the original approval (PZRODD24-0001) updated with the specific terms of this amendment (PZRODD-0003). AYES: Unanimous ABSENT: Crews 2024.374 Motion by Banks; Support by Haynes RESOLVED: That Ordinance No. 1803 is hereby introduced. AYES: Unanimous ABSENT: Crews E. PZRRUDD24-0002, the request of John Grace Arms LDHA LLC, to amend the approved Residential Unit Development District rezoning and agreement for the 21030 Indian St (Parcel 24-31-376-033) – John Grace Arms (PZRRUDD22-0001) to update the Master Development Plan to modify the provision related to the public park, building configuration and elevations, stormwater management, parking and landscaping 2024.375 Motion by Houge; Support by Haynes RESOLVED: That PZRRUDD24-0002, the request of John Grace Arms LDHA LLC, to amend the approved Residential Unit Development District rezoning and agreement for the 21030 Indian St (Parcel 24-31-376-033) – John Grace Arms (PZRRUDD22-0001) to update the Master Development Plan to modify the provision related to the public park, building configuration and elevations, stormwater management, parking and landscaping, for the following reasons and with the following conditions: 1. The proposal will be consistent with the surrounding zoning classifications and is in accordance with the Southfield Comprehensive Master Plan which designates this parcel for Low Density Multiple Family Residential. 2. The proposal is in accordance with the standards for rezoning of property and the RUDD regulations. 3. The proposal, utilizing the Residential Unit Development District provisions, will allow the petitioner to develop the property land uses compatible with the abutting existing developments and will allow for development flexibility in accordance with the R UDD Development Agreement. 4. The proposed amendment will not have adverse effects upon any of the adjoining zonings or land uses. 5. Conditions: REGULAR MEETING 16 DECEMBER 16, 2024 i. The existing RUDD Master Development Plan and Development Agreement (PZRRUDD22-0001) shall govern the development of the site except where specifically superseded by the provisions of this amendment. ii. The property owner and petitioner are to work with the Planning Department and City Attorney to finalize the Residential Unit Development District Development Amendment Agreement. AYES: Unanimous ABSENT: Crews 2024.376 Motion by Houge; Support by Haynes RESOLVED: That Ordinance No. 1804 is hereby introduced. AYES: Unanimous ABSENT: Crews Next was the council portion. A. Travel Expense Report: Charles Hicks, 2024 NLC Convention, Tampa, FL, November 12-16, 2024 2024.377 Motion by Houge; Support by Haynes RESOLVED: That Council does hereby approve the travel expense report of Charles Hicks, 2024 NLC Convention, Tampa, FL, November 12-16, 2024. AYES: Unanimous ABSENT: Crews Next was the administration portion. A. Brownfield Plan Amendment #2 Southfield Neighborhood Revitalization Initiative Project 2017, as SNRI Plan #2, Brownfield Plan Multiple Addresses, Southfield, Michigan, 48076 2024.378 Motion by Banks; Support by Houge BE IT RESOLVED: That Council does hereby authorize the Second Amended and Restated Brownfield Development Plan and Tax Increment Financing Plan and a Development and Reimbursement Agreement for the Southfield Neighborhood Revitalization Initiative Project 2017 Brownfield Plan Multiple Addresses (20431 Westland Dr., Parcel # 76-24-34-476-002 and 20439 Westland Dr., Parcel # 76-24-34-476-001), Southfield, Michigan, 48076 and direct the City Attorney to prepare the required Amended Development and Reimbursement Agreement for the project. AYES: Unanimous ABSENT: Crews REGULAR MEETING 17 DECEMBER 16, 2024 B. Brownfield Plan Amendment #1 Southfield Neighborhood Revitalization Initiative Project 2018, as SNRI Plan #3, Brownfield Plan Multiple Addresses, Southfield, Michigan, 48076 2024.379 Motion by Banks; Support by Houge BE IT RESOLVED: That Council does hereby authorize the Amended and Restated Brownfield Development Plan and Tax Increment Financing Plan and a Development and Reimbursement Agreement for the Southfield Neighborhood Revitalization Initiative Project 2018 Brownfield Plan Multiple for 20423 Westland Dr., Southfield, Michigan, 48076 (Parcel # 76-24-34-476-003) and direct the City Attorney to prepare the required Amended Development and Reimbursement Agreement for the project. AYES: Unanimous ABSENT: Crews C. Request to Retain McKenna & Associates for Construction Plan Reviews 2024.380 Motion by Hicks; Support by Haynes BE IT RESOLVED: That Council authorize retaining McKenna & Associated of Northville, Michigan to provide assistance with reviewing construction document submittals and perform inspections as requested by the Building Department and will be charged to Contractual/Professional Account No. 101-371.2002-801.8180. AYES: Unanimous ABSENT: Crews There being no further business, the Regular Meeting adjourned at 8:27p.m., until the next Regular Meeting scheduled for Monday, January 6, 2025 at 6:00p.m. Janet Jackson City Clerk \aw