HomeMy WebLinkAboutResolutions - 2026.02.19 - 42729
AGENDA ITEM: Grant Application to the Michigan Department of Environment, Great Lakes and
Energy Water Resources Division for the 2026-2027 Inland Lake Beach Monitoring Program
DEPARTMENT: Health & Human Services - Health Division
MEETING: Board of Commissioners
DATE: Thursday, February 19, 2026 9:30 AM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2026-6172
Motion to approve the grant application to the Michigan Department of Environment, Great Lakes
and Energy Water Resources Division for the 2026-2027 Inland Lake Beach Monitoring Program in
the amount of $101,306.64; further, authorize the Chair of the Board of Commissioners to execute
the agreement.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The Oakland County Health Division is submitting a grant application to the Michigan Department of
Environment, Great Lakes and Energy (EGLE), Water Resources Division, for funding provided
through the Lake Beach Monitoring Program to conduct sampling for eighty-eight (88) beaches each
year in 2026 and 2027.
The application requests funding in the amount of $101,306.64 to support the continuation of
monitoring Oakland County inland lake beaches to prevent illness associated with recreational
waters, provide timely sampling results to the public, and protect and improve the environment,
hiring of part-time staffing to conduct sampling, educational outreach, and conference attendance.
POLICY ANALYSIS
• If awarded, the goals of this grant funding is to 1) to prevent illness associated with
recreational bathing beach waters, 2) to provide accurate and timely sampling results to the
public, and 3) to protect and improve the environment.
FISCAL IMPACT: No Budget Amendment Needed
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Kate Guzman, Health Officer
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 2/19/2026
AGENDA DEADLINE: 02/05/2026 4:30 PM
ATTACHMENTS
1. Grant Application Sign-Off
2. Final Oakland Inland Lakes 2026-2027 Proposal
3. Cover sheet for Inland Lake Beaches application
4. Letter to announce RFP for Rapid Testing, Source Tracking and Inland Lake Beach Grants
FY26
5. Oakland County FY 2024 Single Audit Report
6. RFP Instructions 2026 Inland Lake Beach Monitoring
COMMITTEE TRACKING
2026-02-10 Public Health & Safety - Recommend to Board
2026-02-19 Full Board - Adopt
Motioned by: Commissioner Yolanda Smith Charles
Seconded by: Commissioner Linnie Taylor
Yes: Charles Cavell, Ann Erickson Gault, Marcia Gershenson, Robert Hoffman, Brendan
Johnson, Karen Joliat, Christine Long, Penny Luebs, Gwen Markham, William Miller III, Kristen
Nelson, Angela Powell, Robert Smiley, Yolanda Smith Charles, Linnie Taylor, Philip Weipert,
David Woodward (17)
No: None (0)
Abstain: None (0)
Absent: Michael Spisz (1)
Passed
GRANT REVIEW SIGN-OFF – Health & Human Services/Health Division
GRANT NAME: 2026 EGLE – Beach Monitoring Program Grant APP00283
FUNDING AGENCY: Michigan Department of Environment, Great Lakes, and Energy (EGLE)
DEPARTMENT CONTACT PERSON: Mark Hensell/Stacey Sledge 248-452-2151
STATUS: Grant Application (Greater than $50,000)
DATE: 01/28/2026
Please be advised that the captioned grant materials have completed internal grant review. Below are the
returned comments.
The Board of Commissioners’ liaison committee resolution and grant application package (which should include this sign-
off and the grant application with related documentation) should be downloaded into Civic Clerk to be placed on the next
agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
2
Oakland County Inland Lakes Beach Monitoring Program Project Description
A) Statement of Water Quality Concerns/Issues
B) Project Goals and Objectives
3
1) Eighty-eight (88) beaches will be sampled under this grant each year in 2026 and 2027. Partial
funding is requested for 2026 to fund student projects, 4th quarter staffing, educational outreach, and
conference attendance. Full funding is requested for 2027. Twelve (12) beaches will be funded under
an additional, qPCR grant, for 2026/2027. Sampling will occur at each of the season’s selected
beaches at least once weekly during the 10-week bathing season and will be consistent with sections
12541 to 12546 of Act 368, P.A. 1978 and Rules.
C) Organization Information
To protect the community through health promotion, disease
prevention and protection of the environment.” We do this by focusing on our current strategic priority
“Protecting Environmental Health” and our vision of being “Your recognized leader in public health”.
The Health Division’s proposed bathing beach monitoring program encompasses these as well as our
values of service, education, and safety. With the help of program staff, the County has been able to
keep bathing beach sampling viable as a County program, and it remains one of our most in-demand,
high-profile summer programs. See below for staff involved in the Inland Lakes Beach Monitoring
program:
• Beach Program Senior Sanitarian Richard Peresky, REHS, MS
4
Management. He obtained the Registered Environmental Health Specialist credential (REHS) in
2003.
• Beach Program Supervisor Jeanine McCloskey, REHS, MPH
Ms. McCloskey has over 23 years of experience with OCHD EHS. She obtained a B.S. in Biology
from Oakland University, Rochester, MI and a M.P.H. from the University of Michigan, Ann Arbor,
MI. She also obtained her REHS credential in 2005.
• Beach Program Supervisor Deborah McArthur, RS, MS
Ms. McArthur has over 26 years of experience with OCHD EHS. She obtained a B.S. in
Environmental Health from Bowling Green State University in Bowling Green, Ohio and a M.S. in
Occupational and Environmental Health from Wayne State University in Detroit, Michigan. She is
also a Registered Sanitarian in the State of Michigan.
• Beach Program Senior Sanitarian Christen Hayes, REHS
Ms. Hayes has over 13 years of experience with OCHD EHS. She obtained a B.S. in
Environmental Science with a Certification in Geographic Information Systems from the University
of Michigan, Dearborn, MI. Ms. Hayes also has an Associate in Science Degree from Oakland
Community College, Waterford, MI. She obtained her REHS in 2022.
• EH Student Sanitarians
The 6 Environmental Health Student Sanitarians will be pursuing degrees in Environmental
Health, Public Health, or closely related fields. They will be thoroughly trained on conducting
beach sanitary surveys and sampling beach waters prior to the beach monitoring program start
date.
• Laboratory Technicians (Jolly Shah, Aimee Martek, Jenna McChristion, Pam LaFoy-
Wolff)
The Laboratory Technicians have 4-year B.S. degrees and have passed the Medical Technology
Exam. They are either Registered Medical Technologists or Clinical Laboratory Scientists. Each
has certification from the American Society of Clinical Pathologists.
• Laboratory Students
The Student Laboratory Assistants will be pursuing B.S. degrees in science related disciplines.
They will go through vigorous training programs prior to preparing beach water samples.
• EH Senior Sanitarian
Environmental Health Senior Sanitarians must have a 4-year degree in Environmental Health or a
related field. They also must be registered as a Registered Sanitarian with the State of Michigan
or have the REHS credential.
Oakland County’s summer Student Sanitarians will be utilized for sampling, beach surveys, projects,
and closing/reopenings of beaches. The Program Senior Sanitarians or Program Supervisor will
perform sample result review and data entry, notifying operators and the public of beach closures,
and updating websites. Student Laboratory Assistants and Laboratory Technicians will set up beach
water samples for analysis. Laboratory Technicians will read beach water sample results. The Senior
Sanitarian will investigate any complaints.
D) Partners
None
5
OCHD’s concern is for the health and safety of beach users. The Inland Lakes Beach Monitoring
Program goals are to prevent illness associated with recreational waters, provide timely sampling
results to the public, and protect and improve the environment. Monitoring will comply with Part 4,
Rule 62, Water Quality Standards, Part 31, Act 451, P.A. 1994. Waters not in compliance will be
closed until resamples show the waters to be safe. Closure signs will be posted and removed upon
acceptable results. Results and closings/reopenings will be posted on the OCHD and EGLE
websites.
6
Oakland County is requesting partial funding for the 2026 monitoring season and full funding for the
2027 beach monitoring season. The Work Plan is as follows:
Current grant funds will be utilized for the 2026 monitoring season. The 2027 monitoring season will
be organized and planned in the winter/spring of 2027. The existing Quality Assurance Project Plan
(QAPP) will be reviewed/revised prior to each monitoring season. Data entry programs and websites
will be updated to reflect current sampling locations. See list of 2027 beaches in Appendix A.
Notices will be sent to beach contacts and cities, villages and townships regarding sampling.
Drafting and submission of the QAPP for the 2027 season will be completed by the Program
Supervisor and laboratory staff in accordance with EGLE guidelines. Approval of the QAPP is
to be granted prior to any grant funded beach sampling.
Sub-Task 1.2
The proposed lists of bathing beaches to be sampled will be used to create a spreadsheet for
data entry. Other tables, forms and reports are developed as necessary for program
information management.
Beaches will be clustered by geographical area and assigned to a Student Sanitarian. Each
Student Sanitarian is given a report indicating the beach name, beach identifier, city, village, or
township of beach location, and beach address and coordinates, as a reference.
The Program Senior Sanitarians will update the Oakland County website and Beachguard with
current beach monitoring information including the monitoring plan and the three monitoring
points for each beach.
The cities, villages and townships where the beaches are located, as well as the beach
operator/contact person for each beach, will be notified via form letter informing them of the
sampling to occur and the dates of routine monitoring. The Program Senior
Sanitarian/Supervisor will complete the letters. Work will be in accordance with Section 12541,
Act 368, P.A. 1978 as amended.
Estimated Time for Task 1: 4% (4% of total Staffing + Fringe Budget - 60 Total Hours: Beach
Program Senior Sanitarians and Supervisors)
Current grant funds will be utilized for the 2026 training. The seasonal 2027 training will be
conducted by the Program Senior Sanitarians and Supervisor. Student Sanitarian training includes
an introduction to Oakland County’s beach monitoring program, beach survey methodology, and
sampling techniques and transport.
Training materials including the inventory of equipment will be reviewed. Hard-copy training
materials and electronic presentations will be updated (MS PowerPoint). Folders containing
7
PowerPoint notes, regulations, water guidelines, etc. will be provided to each Student
Sanitarian.
Sub-Task 2.2
A field exercise and demonstration will be performed by the Program Senior Sanitarians for
proper depth and sampling technique. Proper sample handling, storage and transport will be
discussed, as well as a training on annual and routine surveys.
Estimated time for Task 2: 3% (3% of total Staffing + Fringe Budget -40 Total Hours: Program
Senior Sanitarians, Program Supervisor, 6 EH Students)
Task 3 (Sampling- Staffing/Fringe, Supplies, Travel)
The sampling season will run for 10 weeks each monitoring season. Sampling in 2026 will be covered
under an existing grant; funding is requested for 2027 sampling. Each beach will be sampled at least
once per week. Beaches remaining closed past the routine monitoring dates will continue to be
sampled by program staff until the E. coli levels fall below standards or the beach is closed for the
season.
Sub-Task 3.1
Annual sanitary surveys will be done the week prior to the sampling start date; routine surveys
will be done prior to each sampling event. Oakland County sanitary survey forms will be used,
and revised, as needed. Survey results will be entered into BeachGuard.
Sub-Task 3.2
Water will be sampled at 3 locations within the boundaries of each assigned beach. Samples
will generally be taken one foot below the surface in water that is between three and six feet in
depth and will be collected Monday through Thursday, as necessary, in order to allow for
laboratory results. Each sample will be stored and transported in coolers with cold-packs and
delivered to the county lab within 4 to 5 hours of the day’s first sample. Resamples will be
taken for beaches showing elevated E. coli results. Routine sampling will be for 10 weeks.
Sub-Task 3.3
EH Student Sanitarians will enter the beach annual and routine surveys into BeachGuard upon
returning to the office, or at their earliest convenience, if resampling is necessary.
Estimated Time for Task 3: 46% (46% of total Staffing + Fringe Budget- 696 Total Hours: 6
Students)
Other Budget Categories: 10% of total Supplies; 70% of total Travel
Task 4 (Laboratory Analysis- Staffing/Fringe, Supplies)
Full funding is requested for the 2027 season; existing funds will be utilized for 2026. Water samples
will be delivered directly to the laboratory the day of sampling. The instrument used in the Oakland
County Health Division laboratory for analyzing water samples collected from bathing beaches is the
Colilert-Quanti-Tray, SM 9223B. The Health Division lab is Michigan EGLE certified. Samples are
set up and run the day of receipt. Results are read for each sample at the end of the 18-hour
incubation time. Sampling may extend beyond the 10 weeks scheduled for EH Students due to
unresolved closures.
Estimated Time for Task 4: 11% (11% of total Staffing + Fringe Budget- 170 Total Hours: Laboratory
Technicians, Laboratory Students)
8
Other Budget Categories: 80% of total Supplies
Task 5 (Data Entry and File/Sample Review- Staffing/Fringe)
Partial funding is requested for the 2026 season and full funding for 2027. Once sample results have
been obtained from the County’s laboratory, the Program Senior Sanitarians or Supervisor will enter
results into an in-house database, as well as into BeachGuard. Results are entered and any closures
are updated well within the 36-hour requirement per the Public Health Code.
Sub-Task 5.1
The Program Senior Sanitarians/Supervisor will calculate the geometric mean for each
sampling event. Analysis will comply with Rule 62, of the Part 4 Rules, Water Quality
Standards, Part 31, Act 451, P.A. 1994 for total body contact.
Sub-Task 5.2
The Program Senior Sanitarians/Supervisor will update closings or re-openings on the
Oakland County Website. Beach operators and cities/villages/townships will be contacted
directly regarding the closures. Information updates may extend beyond the 10 weeks
scheduled for Student Sanitarians.
Sub-Task 5.3
The Program Senior Sanitarians/Supervisor will enter all sampling results and closures directly
into the EGLE BeachGuard website. Annual and routine Sanitary Survey information will also
be entered (EH Students may perform this task). Information updates may extend beyond the
10 weeks scheduled for Student Sanitarians.
Sub-Task 5.4
The Program Senior Sanitarians will complete any outstanding survey entries and file beach
information appropriately at the conclusion of each beach season.
Estimated Time for Task 5: 13% (13% of total Staffing + Fringe Budget- 192 Total Hours: Beach
Program Senior Sanitarians and Program Supervisor)
Task 6 (Follow-up- Staffing/Fringe, Supplies, Travel)
Full funding for supplies is requested for the 2027 season; existing funding will be used for 2026. The
sampling results may indicate needed resampling and follow-up for individual beaches. Follow-up
may include notifying the beach owner/operator of noncompliance, notifying the appropriate city,
village or township, and closing the bathing beach to the public by posting the beach closing sign on
site. When possible, additional water sampling will occur at this time. Student sanitarians are
assigned follow-up as needed. It is estimated that 10% of sampling events will require resampling. All
resampling results will be entered into BeachGuard.
Estimated Time for Task 6: 5% (5% of total Staffing + Fringe Budget- 72 Total Hours: 6 EH
Students, Program Senior Sanitarians and Program Supervisor)
Other Budget Categories: 10% of total Travel; 2% of total Supplies
Task 7 (Complaint Response- Staffing/Fringe)
Complaint response in 2026 will be covered under an existing grant; full funding is requested for the
2027 season. The Oakland County Health Division will respond to all beach/surface water quality
complaints within 3 days. Each complaint will be entered into our in-house system for tracking
purposes and documented in the quarterly reports submitted to EGLE. When necessary, a site visit
9
and investigation will occur. Water samples may be taken if the beach is deemed swimmable and
available to the public.
Task 8 (Contractual Services- Staffing/Fringe, Travel, Contractual Services)
Task 9 (Reporting- Staffing/Fringe)
Task 10 (Student Projects and Educational Outreach- Staffing/Fringe, Supplies)
Note: Providing products and deliverables will include all data collected in both hard copy and
electronic format as requested.
Estimated total hours in Oakland County’s Inland Lakes Beach Monitoring Program= 1509
hours
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Oakland County Inland Lakes Beach Monitoring Program Timetable
T T M J J A S O N D J F M A M J J A S O N D
1 P
1
1
1
s
11
l
2 T
2
2
3 S
3
3
3
4 L
5
D
R
5
5
5
5
6 F
7 C
8 C
9 R
1 P
2 2
11
Oakland County Inland Lakes Beach Monitoring Program Proposed Budget
P $
S $
F $
S $
T $
I $
C $
I 1
P
12
Appendix A. 2027 Beach List
Addison Prince Clinton Upland Hills Farm Public
Bloomfield Upper
Long Rouge Upper Long Lake Property Owners Semi-Public
Brandon Grass Shiawassee Clearwater Campground Public
Clarkston Deer Clinton Independence Twp. Village Beach Public
Commerce Proud Huron Proud Lake Recreation Area
Campground Public
Groveland Stewart Flint Groveland Oaks County Park -
Paradise Beach Public
Groveland Phipps Flint Camp Maas - Rodecker Public
Groveland Phipps Flint Camp Maas - Sobell beach Public
Groveland Heron Flint Holly Recreation Area - Heron
beach Public
Groveland Wildwood Flint Holly Recreation Area - Wildwood
beach Public
Holly Big Seven Flint Seven Lakes State Park Public
Holly Bush Shiawassee Holly Village Beach Public
Holly Sand Flint Seven Lakes State Park -
Campground Public
Independence Woodhull Clinton Woodhull Sub. Semi-Public
Independence Van
Norman Clinton Waterford Hill Semi-Public
Independence Greens Clinton Bay Court Park Public
Independence Crooked Clinton Independence Oaks County Park Public
Keego Harbor Cass Clinton Sylvan-on-the-Lakes Semi-Public
Keego Harbor Sylvan Clinton Cunningham Park Semi-Public
Keego Harbor Sylvan Clinton Rustic Lane Sub. Semi-Public
Keego Harbor Cass Clinton Keego Harbor Trailer Park Semi-Public
Keego Harbor Cass Clinton Willow Beach St (Keego Harbor) Public
Keego Harbor Cass Clinton Grove Street Beach Public
Lake Orion Orion Clinton Greens Park Village Beach Public
Lyon Fletcher &
Rickard Huron Fletcher & Rickard Public
Lyon Haas Huron Haas Public
Lyon Ruth Huron Ruth Public
Lyon Virginia Huron Virginia Public
Milford Phillip Huron Camp Dearborn - Lake #1 Public
Milford Lake 5 Huron Camp Dearborn - Lake #5 Public
Milford Kent Huron Kensington - Maple Beach Public
Milford Kent Huron Kensington - Martindale beach Public
Novi Walled Rouge Beachwalk Apartments Semi-Public
13
Novi Walled Rouge Lakeshore Park Public
Orchard Lake Upper
Straits Huron Shady Beach Semi-Public
Orchard Lake Upper
Straits Huron Banker's Sub. Semi-Public
Orchard Lake Cass Clinton Harbor Hills Homeowners Assoc. Semi-Public
Orchard Lake Cass Clinton Pontiac Yacht Club Public
Orchard Lake Orchard Clinton Country Club (5000 W. Shore Dr.) Public
Orion Orion Clinton Sunset Club Semi-Public
Orion Orion Clinton Lake Orion Heights Semi-Public
Orion Orion Clinton Lake Orion Country Club Assoc. Semi-Public
Orion Lower
Trout Clinton Bald Mountain Recreation Area Public
Orion Tommys Clinton Camp Agawam Public
Oxford Handsome Clinton Crossroads for Youth Public
Oxford Long Clinton Christ The King Church Camp Public
Oxford Round Clinton Scripter Village Park Township
Beach Public
Oxford Stony Clinton Stony Lake Park Public
Rochester Hills Carter Clinton Thelma Spencer Park Public
Rose Tipsico Shiawassee Brown's Landing Mobile Home Park Public
Rose Fish Shiawassee Camp Ohiyesa - North Public
Rose Green Shiawassee Camp Wathana Public
Rose Elliot Shiawassee Maryville Retreat Center Public
Sylvan Lake Sylvan Clinton Pioneer Highlands Semi-Public
Sylvan Lake Sylvan Clinton Lakeview Semi-Public
Sylvan Lake Sylvan Clinton Ferndale Public
Walled Lake Walled Rouge E.V. Mercer City Beach Public
Waterford Lotus Clinton Lotus Park Semi-Public
Waterford Elizabeth Clinton Elizabeth Shores Semi-Public
Waterford Pleasant Clinton Pleasant Lake Woods Semi-Public
Waterford Watkins Clinton Lakeland Assoc. #1 Semi-Public
Waterford Pleasant Clinton Pleasant Lake Manor Semi-Public
Waterford Elizabeth Clinton Walters Semi-Public
Waterford Lotus Clinton Marble Beach Semi-Public
Waterford Lotus Clinton Mountain View Semi-Public
Waterford Watkins Clinton Watkins Lake Park Association Semi-Public
Waterford Watkins Clinton Heitch St. Semi-Public
Waterford Watkins Clinton Whitney St. Semi-Public
Waterford Watkins Clinton Lakeland Assoc. #2 Semi-Public
Waterford Sylvan Clinton Sylvan Shores Improvement Assoc. Semi-Public
Waterford Woodhull Clinton Major Semi-Public
Waterford Pleasant Clinton Pleasant Lake Highlands Semi-Public
Waterford Elizabeth Clinton ECHPOA Semi-Public
Waterford Elizabeth Clinton Rangate Park Semi-Public
Waterford Woodhull Clinton Woodhull Lake Civic Assoc. Semi-Public
14
Waterford Elizabeth Clinton Elizabeth Lake Estates Improvement
Assoc. Semi-Public
Waterford Cass Clinton Dodge Park #4 Public
West
Bloomfield Cass Clinton Cass Lake Committee Assoc. Semi-Public
West
Bloomfield
Upper
Long Rouge Upper Long Lake Property Owners -
A Semi-Public
West
Bloomfield
Upper
Straits Clinton Outlot A Semi-Public
West
Bloomfield Cass Clinton Cass Lake Woods Semi-Public
West
Bloomfield Pleasant Huron Pleasant Lake Highlands Semi-Public
West
Bloomfield
Middle
Straits Huron Twin Beach Park Semi-Public
West
Bloomfield Cass Clinton Oakwood Rec. Semi-Public
West
Bloomfield
Upper
Long Rouge Upper Long Woods Association Semi-Public
West
Bloomfield
Middle
Straits Huron West Acres Semi-Public
West
Bloomfield
Middle
Straits Huron Stony Semi-Public
West
Bloomfield
Middle
Straits Huron Tripps Sub. Park Semi-Public
West
Bloomfield Walnut Rouge Bloomfield Parks & Rec/West Hills
Middle School Public
West
Bloomfield Pine Clinton Pine Lake Beach Assoc. Semi-Public
White Lake Round Huron Round Lake Property Owners Semi-Public
White Lake Pontiac Huron Skull Island Camp (Barnacle Bay) Public
White Lake Pontiac Huron Skull Island Camp (Shark Reef) Public
White Lake Teeple Huron Teeple Lake Recreation Area -
Highland State Park Public
White Lake Pontiac Huron Pontiac Recreation Area Public
White Lake Brendel Huron Stanley Beach Public
Wixom Sun Huron Finnish Day Camp Public
Wolverine Lake Wolverine Huron Spring Lake Heights Semi-Public
Wolverine Lake Wolverine Huron Nantucket Village Semi-Public
Wolverine Lake Wolverine Huron Spring Lake Heights Annex I Semi-Public
Michigan.gov/EGLE Page 1 of 1 EQP9386 (Rev. 11/2025)
MICHIGAN DEPARTMENT OF ENVIRONMENT, GREAT LAKES, AND ENERGY
WATER RESOURCES DIVISION
INLAND LAKE BEACH MONITORING GRANT
APPLICATION COVER SHEET
Project Name:
Project Location (County or Local Health Department):
Organization Name:
Organization Address:
City: State: Zip Code+4:
Organization UEI #: Organization Federal ID #:
SIGMA VSS Vendor Code: Address ID:
Contact Person: Title:
E-Mail: Organization Phone:
Grant Amount Requested: $
Senate District Number(s):
Representative District Number(s):
Person with Grant Acceptance Authority:
Name , Title
Signature: Date:
People with disabilities may request this material in an alternate format by emailing EGLE-
Accessibility@Michigan.gov or calling 800-662-9278.
EGLE does not discriminate on the basis of race, sex, religion, age, national origin, color, marital
status, disability, political beliefs, height, weight, genetic information, or sexual orientation in the
administration of any of its programs or activities, and prohibits intimidation and retaliation, as
required by applicable laws and regulations.
This form and its contents are subject to the Freedom of Information Act and may be released to the
public.
This is page 1 of all proposals. Continue on the next page with the remainder of proposal.
S TATE OF M ICHIGAN
DEPARTMENT OF
ENVIRONMENT , GREAT LAKES, AND ENERGY
W ATER R ESOURCES D IVISION
DEBORAH A. STABENOW BUILDING • 525 WEST ALLEGAN STREET • P.O. BOX 30458 • LANSING, MICHIGAN 48909-7958
Michigan.gov/EGLE • 800-662-9278
GRETCHEN WHITMER
GOVERNOR
PHILLIP D. ROOS
DIRECTOR
November 18, 2025
VIA EMAIL
Local Health Department Health Officers
Dear Sir or Madam:
SUBJECT: Funding Available for: (1) Monitoring Inland Lake Beaches; and
(2) Rapid Testing and Source Tracking Methods for Beaches
Please email application to BriggsS4@Michigan.gov
The Michigan Department of Environment, Great Lakes, and Energy (EGLE),
Water Resources Division, invites local health departments to apply for funding for the
2026 and 2027 monitoring season. There are $260,000 available of Michigan’s Renew
Michigan funds to monitor inland lake beaches and $500,000 of Michigan’s Technology
for Advancement of Water Monitoring funds to monitor beaches using the Rapid Testing
and Source Tracking Methods to identify hosts of fecal contamination. The local health
departments or their designee(s) can receive funds and administer the monitoring
project. This opportunity supports the monitoring projects through December 31, 2027.
Please email applications to BriggsS4@Michigan.gov for these funds by Friday,
March 6, 2026 (for Inland Lake Beaches), and by Friday, March 20, 2026 (for Source
Tracking Methods for Beaches). Instructions for preparing an application are attached.
If you have any questions, please feel free to contact me at 517-290-8249 or
BriggsS4@Michigan.gov.
Sincerely,
Shannon Briggs
Shannon Briggs, Ph.D., Toxicologist
Great Lakes Watersheds Assessment,
Restoration, and Management Section
Water Resources Division
Attachment
cc: Kevin Cox, EGLE
Oakland County,
Michigan
Year Ended
September 30, 2024
Single Audit Act
Compliance
OAKLAND COUNTY, MICHIGAN
Table of Contents
Page
1
2
8
10
12
16
24
Independent Auditors’ Report on Compliance for
Each Major Federal Program and on Internal Control
over Compliance Required by the Uniform Guidance
Schedule of Findings and Questioned Costs
Summary Schedule of Prior Audit Findings
Based on an Audit of Financial Statements Performed in
Accordance with Government Auditing Standards
Independent Auditors’ Report on the Schedule of Expenditures
of Federal Awards Required by the Uniform Guidance
Schedule of Expenditures of Federal Awards
Notes to Schedule of Expenditures of Federal Awards
Independent Auditors’ Report on Internal Control over
Financial Reporting and on Compliance and Other Matters
INDEPENDENT AUDITORS’ REPORT ON THE
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
REQUIRED BY THE UNIFORM GUIDANCE
October 15, 2025
To the Board of Commissioners
Oakland County, Michigan
We have audited the financial statements of the governmental activities, the business-type activities, the
aggregate discretely presented component units, each major fund, and the aggregate remaining fund
information of Oakland County, Michigan (the "County"), as of and for the year ended September 30, 2024,
and the related notes to the financial statements, which collectively comprise the County’s basic financial
statements. We issued our report thereon dated March 31, 2025, which contained unmodified opinions on
those financial statements. Our report includes a reference to other auditors. Our audit was conducted for
the purpose of forming opinions on the financial statements that collectively comprise the basic financial
statements. The accompanying schedule of expenditures of federal awards is presented for purposes of
additional analysis as required by Title 2 U.S. Code of Federal Regulations Part 200,Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), and is not a
required part of the basic financial statements. Such information is the responsibility of management and
was derived from and relates directly to the underlying accounting and other records used to prepare the
basic financial statements. The information has been subjected to the auditing procedures applied in the
audit of the financial statements and certain additional procedures, including comparing and reconciling
such information directly to the underlying accounting and other records used to prepare the basic financial
statements or to the basic financial statements themselves, and other additional procedures in accordance
with auditing standards generally accepted in the United States of America. In our opinion, the schedule of
expenditures of federal awards is fairly stated, in all material respects, in relation to the basic financial
statements as a whole.
1
OAKLAND COUNTY, MICHIGAN
Schedule of Ex enditures of Federal Awards
For the Year Ended September 30, 2024
Assistance
Listing Passed Pass-through / Total Federal
- Federal Agency / Cluster / Program Title Number Through Grantor Number Subawards Expenditures
U.S. Department of Agriculture
Gus Schumacher Nutrition Incentive Program
Prescription for Healthy Oakland FY2023-FY2025 10.331 Direct -n/a--$ 226,592$
Child Nutrition Cluster -
School Breakfast Program 2023-24 CNP Coordinated Applicatio 10.553 MDE E7AE802C-9ABA-436C-9427-- 44,993
60E595888F5F
School Breakfast Program 2024-25 CNP Coordinated Applicatio 10.553 MDE 630008006 (RCCI)'s 2025 - 13,765
- 58,758
National School Lunch Program
MDE Supply Chain Assistance Funds Round 4 - FY24 10.555 MDE 851X- 220910 - 7,507
Entitlement Commodities 10.555 MDE 851X- 220910 - 5,604
- 13,111
Total Child Nutrition Cluster - 71,869
WIC Special Supplemental Nutrition Program for Women, Infants, and Children
Women Breastfeeding FY24 10.557 MDHHS MR2023-3305 - 262,784
Women Resident Services FY2 10.557 MDHHS MR2023-3305 - 2,570,692
- 2,833,476
Child and Adult Care Program:
2023-24 Coordinated Application 10.558 MDE E7AE802C-9ABA-436C-9427-- 33,320
60E595888F5F
SNAP Cluster -
State Administrative Matching Grants for th
Supplemental Nutrition Assistance Program:
FY23 Food Assistance 10.561 MDLEO-WD 202323Q750342 - 1,950
FY24 Food Assistance FAE&T 10.561 MDLEO-WD 202323Q750342 38,389 140,764
FY24 Food Assistance Supp SVS FAE&10.561 MDLEO-WD 2024SNAP 3,546 6,005
FY24 SNAP-ED 10.561 MFF E20244636-00 - 26,690
Total SNAP Cluste 41,935 175,409
Child Nutrition Discretionary Grants Limited Availability:
2023-24 CNP Coordinated Application NSLP 10.579 MDE E7AE802C-9ABA-436C-9427- - 90,138
60E595888F5F
2024-25 CNP Coordinated Application NSLP 10.579 MDE 630008006 (RCCI)'s 2025 - 27,648
- 117,786
Total U.S. Department of Agriculture 41,935 3,458,452
U.S. Department of Commerce
Economic Development Cluster -
Talent Transformation Component Project 11.307 SMCA 06-79-06449 - 64,087
U.S. Department of Housing and Urban Development
Housing Counseling Assistance Program:
HSG Counseling Grant 21 14.169 Direct -n/a-- 421
PY2022 Comprehensive Housing Counseling (CHC)14.169 Direct -n/a- - 50,129
- 50,550
Community Development Block Grants Cluster:
Community Development Block Grants (CDBG)/Entitlement Grants:
CDBG Housing Counseling Program Grant Award 14.218 Direct -n/a-- 321,456
CDBG 2017 14.218 Direct -n/a-- 13,721
CDBG 2018 14.218 Direct -n/a-13,526 28,552
CDBG 2019 14.218 Direct -n/a-106,237 351,646
CDBG 2020 14.218 Direct -n/a-99,826 248,126
CDBG 2021 14.218 Direct -n/a-- 1,876,053
CDBG 2022 14.218 Direct -n/a-152,000 1,477,153
CDBG 2023 14.218 Direct -n/a-119,009 642,170
COVID-19 CDBG CARES Gran 14.218 Direct -n/a-- 960,015
Housing Counseling 2023 14.218 Direct -n/a-- 9,158
Total Community Development Block Grants Cluste 490,598 5,928,050
Community Development Block Grants
State's Program and Non-Entitlement Grants in Hawai
Regional Talent Innovation Grant Program 14.228 MDLEO-WD B-20-DW-26-0001 96,480 201,222
continued…
2
OAKLAND COUNTY, MICHIGAN
Schedule of Ex enditures of Federal Awards
For the Year Ended September 30, 2024
Assistance
Listing Passed Pass-through / Total Federal
- Federal Agency / Cluster / Program Title Number Through Grantor Number Subawards Expenditures
U.S. Department of Housing and Urban Development (continued)
Emergency Solutions Grant Program:
HESG 2022 14.231 Direct -n/a- -$ 77,788$
HESG 2023 14.231 Direct -n/a-- 299,441
- 377,229
Home Investment Partnerships Program:
COVID-19 HOME - ARP 2021 14.239 Direct -n/a-- 93,756
HOME 2018 14.239 Direct -n/a-- 19,930
HOME 2019 14.239 Direct -n/a-- 645,161
HOME 2020 14.239 Direct -n/a-- 620,685
HOME 2021 14.239 Direct -n/a-- 127,147
HOME 2022 14.239 Direct -n/a-- 224,271
HOME 2023 14.239 Direct -n/a-- 130,504
- 1,861,454
Total U.S. Department of Housing and Urban Development 587,078 8,418,505
U.S. Department of the Interior
Great Lakes Restoration:
NFWF SEMI Resilience 15.662 SMRF 2008.21.071026 - 207,950
U.S. Department of Justice
Law Enforcement Assistance Narcotics and Dangerous Drug
Laboratory Analysis:
FY2024 Alcohol, Tobacco, Firearms & Explosives (ATF) Task Force
Overtime Reimbursemen 16.001 Direct -n/a-- 63,247
Crime Victim Assistance/Discretionary Grants:
AEAP - Anti-Terrorism Grant FY2024 16.582 MDHHS E20244680-00 - 138,695
Public Safety Partnership and Community Policing Grants:
FY22 COPS Technology and Equipment Gran 16.710 Direct -n/a-- 646,716
Edward Byrne Memorial Justice Assistance Grant Program:
2022 Edward Bryne Memorial Assistance JAG 16.738 Direct -n/a-- 45,972
2023 JAG Edward Byrne Memorial Justice Assistance Gran 16.738 Direct -n/a-- 88,023
FY2023 Byrne NET Assistance 16.738 MDSP 2020-MU-BX-0011,15PBJA-- 10,148
22-GG-00642-MUMU
FY2024 Byrne NET Assistance 16.738 MDSP JAG-72181-N.E.T.-2024 - 195,372
FY2024 Circuit Court SCAO Adult Treatment Court (ATC) Bryne Gran 16.738 SCAO U10106 - 31,500
FY 21-24 JAG 16.738 Direct -n/a-- 16,019
- 387,034
DNA Backlog Reduction Program:
FY2021 DNA CEBR Program 16.741 Direct -n/a-- 3,728
FY2022 Capacity Enhancement for Backlog Reduction (CEBR 16.741 Direct -n/a-- 427,633
- 431,361
Paul Coverdell Forensic Sciences Improvement Grant Program
FY2023 Paul Coverdell Gran 16.742 MDSP 15PBJA-22-GG-01983-COVE - 86,275
FY2024 Coverdell Grant 16.742 MDSP 15PBJA-23-GG-00960-COVE - 60,705
- 146,980
Congressionally Recommended Awards -
FY2023 Byrne Discretionary Community Project Fundin 16.753 Direct -n/a-- 386,168
Law Enforcement Assistance Grants:
Emergency Federal LE Assistance (MSU Response) FY2023 16.824 MDSP 15PBJA-23-GG-00288-EFLE - (3,127)
2024 Emergency Federal Law Enforcement Assistanc 16.824 MDSP 15PBJA-24-GG-01925-EFLE - 71,618
- 68,491
FY2022 Comprehensive Opioid, Stimulant, and Substance
Abuse Site-based Program 16.838 Direct -n/a- - 510,231
Total U.S. Department of Justice - 2,778,923
continued…
3
OAKLAND COUNTY, MICHIGAN
Schedule of Ex enditures of Federal Awards
For the Year Ended September 30, 2024
Assistance
Listing Passed Pass-through / Total Federal
- Federal Agency / Cluster / Program Title Number Through Grantor Number Subawards Expenditures
U.S. Department of Labor
Employment Service Cluster -
Employment Service/Wagner-Peyser Funded Activities:
AY23 Wagner Peyser 7(A) 17.207 MDLEO-WD ES367602255A26 856,786$ 1,126,476$
Employment Services (WP) PY22 17.207 MDLEO-WD ES367602255A26 226,951 373,763
Employment Services PY21 17.207 MDLEO-WD ES367602155A26 - (11,414)
1,083,737 1,488,825
Jobs for Veterans State Grants:
FY23 Jobs for Veterans' State Grants - IFA VET 17.801 MDLEO-WD DV37XXX2355526 - (44)
PY23 IFA Jobs for Veterans 17.801 MDLEO-WD DV37XXX2355526 14,783 14,783
PY24 Jobs for Veterans IFA - VETS (A) 17.801 MDLEO-WD 24555DV000107 - 4,190
14,783 18,929
Total Employment Services Cluste
1,098,520 1,507,754
Unemployment Insurance:
CY23 RESEA 17.225 MDLEO-WD 23A60UR000042 52,243 118,916
PY23 IFA Unemployment Insurance (B) 17.225 MDLEO-WD 24A55UI000036 41,396 41,396
PY23 Unemployment Insurance - IF 17.225 MDLEO-WD UI393292355A26 - (2)
PY24 Bureau of Services for Blind Persons IFA - BSBP (A) 17.225 MDLEO-WD -n/a-- 79
PY24 Michigan Rehabilitative Services IFA - MRS (A) 17.225 MDLEO-WD 24A55UI000036 - 6,596
PY24 Unemployment Insurance IFA - UI (A) 17.225 MDLEO-WD 24A55UI000036 - 17,497
CY22 UIA RESEA Program 17.225 MDLEO-WD UI379862260A26 485,112 485,112
578,751 669,594
Trade Adjustment Assistance:
TRADE FY23 17.245 MDLEO-WD TA360562155A26 - (1,097)
TAA -Trade Case Management FY2 17.245 MDLEO-WD TA386862255A26 143,352 278,098
143,352 277,001
WIOA Cluster -
WIOA Adult Program:
AY22 WIOA Statewide Activities - Oakland 80 P&17.258 MDLEO-WD 186WIOA22SWASPEC 276,022 276,022
AY23 WIOA Adult 17.258 MDLEO-WD 23A55AT000033 1,605,960 2,053,840
AY23 WIOA Local Admin 17.258 MDLEO-WD 23A55AT000033 88,706 383,596
AY23 WIOA SWA Emp Serv Support PY23 17.258 MDLEO-WD 23A55AW000005 165,766 174,812
AY24 WIOA Adult PY24 (A) 17.258 MDLEO-WD 24A55AT000101 14,891 72,058
WIOA Adult PY22 17.258 MDLEO-WD AA385362255A26 479,026 543,747
WIOA SWA (AY21) Employment Svs PY22 17.258 MDLEO-WD AA385362255A26 10,109 50,352
WIOA SWA (AY21) Int Edu & TR (IET) PY22 17.258 MDLEO-WD AA363262155A26 5,737 7,973
PY23 Customer Relationship Management - CRM AY22 SW 17.258 MDLEO-WD AA385362255A26 - 12,665
PY23 Career Exp & Events - AY22 SW 17.258 MDLEO-WD AA385362255A26 - 28,825
PY23 Capacity Building & Prof Dev - AY22 SW 17.258 MDLEO-WD AA385362255A26 - 78,990
SWA ACS & RAP - Apprenticeship Success Coordinator &
Registered Apprenticeship Program 17.258 MDLEO-WD AA385362255A26 - 14,454
AY21 - PY23 SWA Additional Training 17.258 MDLEO-WD AA363262155A26 75,000 172,397
AY24 SWA CPBD - Capacity Building and Prof Developmen 17.258 MDLEO-WD 24A55AT000101 - 92,057
2,721,217 3,961,788
WIOA Youth Activities:
AY23 WIOA Youth 17.259 MDLEO-WD 23A55AY000046 1,487,055 1,689,395
AY24 WIOA Youth PY24 17.259 MDLEO-WD 24A55AY000083 111,860 189,862
WIOA Admin PY21 17.259 MDLEO-WD AA363262155A26 - (1,326)
WIOA Admin PY22 17.259 MDLEO-WD AA385362255A26 133,168 451,676
WIOA AY20 Young Prof 2022 17.259 MDLEO-WD AA347752055A26 - 447
WIOA Youth PY21 17.259 MDLEO-WD AA363262155A26 45,128 45,128
WIOA Youth PY22 17.259 MDLEO-WD AA385362255A26 312,289 469,202
AY21 WIOA Statewide Activities Young Prof 23 17.259 MDLEO-WD AA363262155A26 72,084 75,473
SWA Young Professional 24 - AY23 17.259 MDLEO-WD 23A55AW000005 116,169 147,817
2,277,753 3,067,674
WIOA Dislocated Worker Formula Grants:
WIOA Dislocated Worker PY22 17.278 MDLEO-WD AA385362255A26 70,664 110,022
AY23 WIOA Dislocated Worke 17.278 MDLEO-WD 23A55AW000005 928,785 1,271,250
AY24 WIOA Dislocated Worker PY24 (A) 17.278 MDLEO-WD 24A55AW000067 2,718 64,291
1,002,167 1,445,563
Total WIOA Cluste 6,001,137 8,475,025
continued…
4
OAKLAND COUNTY, MICHIGAN
Schedule of Ex enditures of Federal Awards
For the Year Ended September 30, 2024
Assistance
Listing Passed Pass-through / Total Federal
- Federal Agency / Cluster / Program Title Number Through Grantor Number Subawards Expenditures
U.S. Department of Labor (continued)
Industry Infinity FY22 17.268 SMCA HG359072160A26 144,212$ 185,773$
PY23 DWG - Auto-Related Employment Recovery AY23 17.277 MDLEO-WD 23A60DW000026 24,511 27,381
Registered Apprenticeships:
SAE (AY20) BSCAI MIRAIN PRGM PY21 17.285 MDLEO-WD AP351172060A26 468,622 468,622
SAE (AY20) MIYARN PRGM PY21 17.285 MDLEO-WD AP350832060A26 102,125 102,125
ABA Apprenticeship Building America 17.285 SMCA AP-38901-22-60-A-26 - 42,983
570,747 613,730
Total U.S. Department of Labor 8,561,230 11,756,258
U.S. Department of Transportation
Highway Planning and Construction
9 Mile Pathway Feasibility Stud 20.205 SEMCOG FWHA PL 112 FUNDS - 36,778
Highway Safety Cluster -
National Priority Safety Programs:
FY23 Ped and Bike OT Enforcemen 20.616 MDSP n/a - 383
Hazardous Materials Emergency Preparedness Planning FY202 20.703 MDSP 693JK32240063HMEP - 3,102
2024 Hazardous Materials Emergency Preparedness Grant (2024 HMEP 20.703 MDSP 693JK32240063HMEP - 11,941
- 15,043
Total U.S. Department of Transportation - 52,204
U.S. Department of Treasury
COVID-19 Coronavirus State and Local Fiscal Recovery Funds
Coronavirus State and Local Fiscal Recovery Funds - Direct Allocatio 21.027 Direct -n/a-20,175,733 55,721,577
Coronavirus State and Local Fiscal Recovery Funds 21.027 EGLE CW-5798A - 655,370
Coronavirus State and Local Fiscal Recovery Funds 21.027 SCAO SLFRP0127 - 566,745
Coronavirus State and Local Fiscal Recovery Funds 21.027 SLBA SLBA-00414, SLBA-00336 - 526,717
Coronavirus State and Local Fiscal Recovery Funds 21.027 MDLEO-WD -n/a-- 35,020
Total U.S. Department of Treasury 20,175,733 57,505,429
U.S. Environmental Protection Agency
Congressionally Mandated Programs -
Evergreen-Farmington Sanitary Drain District Construction Gran 66.202 Direct -n/a-- 4,000,000
Clean Water State Revolving Fund -
Clinton River Water Resource Recovery Facility Drainage District
Construction Grant 66.458 EGLE 5835-01 - 10,462,647
Drinking Water State Revolving Fund
Pontiac Wate 66.468 Direct -n/a-- 800,000
Great Lakes Restoration Initiative -
Enhancing Regional European Frog-Bit Responses in Michigan Waters 66.469 EGLE OC.CISMA.AISEFB-21-06 - 34,158
Total U.S. Environmental Protection Agency - 15,296,805
U.S. Department of Education
Rehabilitation Services Vocational Rehabilitation Grants to States
FY23 State Vocational Rehab Services (VR) - IFA MRS PY2 84.126 MDLEO-WD H126A200099 195 195
IFA - VOC Rehab PY23 (B)84.126 MDLEO-WD H126A200099 21,133 21,133
21,328 21,328
COVID-19 - Education Stabilization Fund
MiLEAP 2020 PRGM 84.425G MDLEO-WD V425G200035 1,037,835 1,071,729
Total U.S. Department of Education 1,059,163 1,093,057
U.S. Department of Health and Human Services
Public Health Emergency Preparedness:
Community Resilience Initiative (CRI) FY24 93.069 MDHHS MR2023-3305 - 301,153
Laboratory Services Bio FY2 93.069 MDHHS MR2023-3305 - 1,492
Public Health Emergency Preparednes 93.069 MDHHS MR2023-3305 - 299,644
602,289
Tuberculous Control Program -
Tuberculosis Control FY 24 93.116 MDHHS MR2023-3305 - 15,426
continued…
5
OAKLAND COUNTY, MICHIGAN
Schedule of Ex enditures of Federal Awards
For the Year Ended September 30, 2024
Assistance
Listing Passed Pass-through / Total Federal
- Federal Agency / Cluster / Program Title Number Through Grantor Number Subawards Expenditures
U.S. Department of Health and Human Services (Continued)
Immunization Cooperative Agreements:
COVID-19 Immunization FY24 93.268 MDHHS 20240194-00 -$ 886,536$
CSHCS Vaccine Initiative FY2 93.268 MDHHS MR2023-3305 - 18,647
Immunization Action Plan FY24 93.268 MDHHS MR2023-3305 - 518,678
Immunization Fixed Fees FY24 93.268 MDHHS MR2023-3305 - 32,300
- 1,456,161
Epidemiology and Laboratory Capacity for Infectious Diseases:
ELC Contract Tracing, Investigation, Testing Coord.,
and Infection Prevention FY2 93.323 MDHHS 20240194-00 - 1,298,252
ELC Regional Lab FY24 93.323 MDHHS 20240194-00 - 146,691
ELC Sewer Network FY2 93.323 MDHHS 20240194-00 - 573,990
WNV Surveillance FY24 93.323 MDHHS MR2023-3305 - 10,000
GISP FY24 93.323 MDHHS MR2023-3305 - 19,051
- 2,047,984
COVID-19 Public Health Crisis Response: Cooperative Agreemen
for Emergency Response:
COVID -19 Health Workforce Development FY 2 93.354 MDHHS 20240194-00 - 71,975
FY2024 Integrating MPOX into STI Clinics 93.354 MDHHS MR2023-3305 - 5,229
- 77,204
Community Project Funding/Congressional Directed Spending HRS 93.493 Direct -n/a-- 82,842
Temporary Assistance for Needy Families:
TANF PATH FY23 93.558 MDLEO-WD 2301MITANF - (6,391)
PATH FY24 93.558 MDLEO-WD 2401MITANF 1,711,972 2,432,535
FY24 PATH Supportive Service 93.558 MDLEO-WD 2301MITANF 17,738 17,738
1,729,710 2,443,882
Child Support Enforcement:
FY2024-2028 Title IV-D Cooperative Reimbursement Program Prosecutor (CRP 93.563 MDHHS CSPA24-63002 - 1,950,533
Friend of the Court - FY2024 - FY2028 Cooperative Reimbursement Program
(CRP) Grant 93.563 MDHHS CSFOC24-63001 - 11,093,908
FY2024-FY2028 Friend of The Court Federal Incentive Paymen 93.563 MDHHS CSFOC24-63001 - 1,539,739
- 14,584,180
Child Care Development Fund Cluster -
Child Care and Development Block Grant
ECIC - Early Childhood Investment Corporation 93.575 MDE C6BF3887-4B18-48B6-B50B- - 104,000
EDEDCBE424DA
Grants to States for Access and Visitation Programs
FY2024 FOC Access and Visitation 93.597 SCAO SCAO-2024-043 - 33,000
Foster Care Title IV-E:
DHHS-Title IVE Client SVC Con 93.658 MDHHS MA200000001865 - 407
FY 2024-2026 Title IV-E Client Services Contrac 93.658 MDHHS MA230000000617 - 211,684
FY24 Child Parent Legal Representation Grant 05/01/202 93.658 MDHHS E20245543-00 - 37,611
- 249,702
Medicaid Cluster -
CSHCS Outreach & Advocacy FY2 93.778 MDHHS MR2023-3305 - 565,609
CSHCS Medicaid Elevated Blood Lead Case Mgmt FY2 93.778 MDHHS MR2023-3305 - 3,466
Medicaid Outreach FY2 93.778 MDHHS MR2023-3305 - 677,492
Total Medicaid Cluste - 1,246,567
State Targeted Response to the Opioid Crisis
Harm Reduction Support FY23 93.788 MDHHS 20230150-00 - (2,010)
Maternal, Infant and Early Childhood Home Visiting Program:
ARP Home Visitation FY24 93.870 MDHHS 20240194-00 209,612
Nurse-Family Pship Svcs FY24 93.870 MDHHS MR2023-3305 - 737,540
- 947,152
HIV Prevention Activities
HIV Prevention (FY 2024)93.940 MDHHS MR2023-3305 - 424,138
continued…
6
OAKLAND COUNTY, MICHIGAN
Schedule of Ex enditures of Federal Awards
For the Year Ended September 30, 2024
Assistance
Listing Passed Pass-through / Total Federal
- Federal Agency / Cluster / Program Title Number Through Grantor Number Subawards Expenditures
U.S. Department of Health and Human Services (Concluded)
Block Grants for Prevention and Treatment of Substance Abuse
FY2024 Oakland County Health Network k(OCHN) Substanc 93.959 OCHN 2022-0215-SUDP #4 -$ 181,407$
FY2024 Oakland County Health Network k(OCHN) Substanc 93.959 OCHN 2022-0215-SUDP #3 - 26,143
- 207,550
Centers for Disease Control and Prevention Collaboration
with Academia to Strengthen Public Health
Regional Lab Workforce FY2024 93.967 MDHHS 20240194-00 - 118,367
FY2024 Public Health Infrastructur 93.967 MDHHS MR2023-3305 - 2,965
- 121,332
Adolescent STI Screening FY202 93.977 MDHHS MR2023-3305 - 48,417
Preventative Health and Health Services Block Grant
EEE Enhanced Surveillance FY 2 93.991 MDHHS MR2023-3305 - 9,178
LHD Sharing Support FY202 93.991 MDHHS MR2023-3305 - 65,103
- 74,281
Maternal and Child Health Services Block Grant
MCH All Other FY2 93.994 MDHHS MR2023-3305 - 249,377
MCH Children FY24 93.994 MDHHS MR2023-3305 - 72,080
CSHCS Care Coordination FY2024 fixed fee 93.994 MDHHS MR2023-3305 - 104,257
Fetal Infant Mortality Review (FIMR) Case Abstraction FY2 93.994 MDHHS MR2023-3305 - 4,860
SIDS-FIX-FIMR Interviews FY24 93.994 MDHHS MR2023-3305 - 626
- 431,200
Total U.S. Department of Health and Human Services 1,729,710 25,195,297
U.S. Office of National Drug Control Policy
High Intensity Drug Trafficking Areas Programs -
FY23 HIDTA NET Program 95.001 Direct -n/a-- 63,323
FY2024 High Intensity Drug Trafficking Areas (HIDTA) NET program 95.001 MDSP 89832 6,292 87,697
Total U.S. Office of National Drug Control Policy 6,292 151,020
U.S. Department of Homeland Security
Boating Safety Financial Assistance
FY2024 Marine Safety Grant Federa 97.012 MDNR MS24-006 - 186,579
Disaster Grants - Public Assistance (Presidentially Declared Disasters) -
FY24 Obligated EMHS Pandemic FEMA Reim 97.036 MDSP 4494DR-MI - 764,200
Hazard Mitigation Grant
Hazard Mitigation Grant Program (HMGP) 202 97.039 EMHS 4944.09-P - 17,734
Emergency Management Performance Grants
2025 Emergency Management Performance Gran 97.042 Direct -n/a-- 4,384
Emergency Management Performance Grants (EMPG) FY 202 97.042 Direct -n/a-- (3,403)
2024 Emergency Management Performance Grant (2024 EMPG 97.042 Direct -n/a-- 180,312
- 181,293
Homeland Security Grant Programs:
2017 Homeland Security GP 97.067 MDSP EMW-2017-SS-00013 - 2,566
2018 Homeland Security GP 97.067 MDSP EMW-2018-SS-00042 - 40,551
2019 Homeland Security GP 97.067 MDSP EMW-2019-SS-00021 - (338,940)
2020 Homeland Security GP 97.067 MDSP EMW-2020-SS-0044-S01 - 341,408
2021 Homeland Security Grant Program (HSGP 97.067 Direct -n/a-- 577,742
2022 Homeland Security Grant Program (HSGP 97.067 Direct -n/a-- 153,880
- 777,207
Total U.S. Department of Homeland Security - 1,927,013
Total Expenditures of Federal Awards 32,161,141$ 127,905,000$
concluded
See notes to schedule of expenditures of federal awards.
7
OAKLAND COUNTY, MICHIGAN
Notes to Schedule of Ex enditures of Federal Award
For the Year Ended Se tember 30, 202
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
2. 10% DE MINIMIS COST RATE
The accompanying schedule of expenditures of federal awards (the “Schedule”) includes the federal grant
activity of Oakland County, Michigan (the "County") under programs of the federal government for the
year ended September 30, 2024. The information in the Schedule is presented in accordance with the
requirements of Title 2 U.S. Code of Federal Regulations Part 200,Uniform Administrative Requirements,
Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule
presents only a selected portion of the operations of the County, it is not intended to and does not present
the financial position, changes in net position or cash flows of the County.
Expenditures reported on the Schedule are reported on the accrual basis of accounting, which is described
in Note 1 to the County's financial statements. Such expenditures are recognized following the cost
principles contained in the Uniform Guidance or other applicable guidance,wherein certain types of
expenditures are not allowable or are limited as to reimbursement. Negative amounts, if any, shown on
the Schedule represent adjustments or credits made in the normal course of business to amounts reported
as expenditures in prior years. Pass-through entity identifying numbers are presented where available.
The County’s reporting entity is defined in Note 1 of the County’s financial statements. The County’s
financial statements include the operations of the Oakland County Road Commission discretely-presented
component unit, which received federal awards that are not included in the Schedule for the year ended
September 30, 2024, as this entity was separately audited.
For purposes of charging indirect costs to federal awards, the County has elected not to use the 10% de
minimis cost rate as permitted by §200.414 of the Uniform Guidance.
8
OAKLAND COUNTY, MICHIGAN
Notes to Schedule of Ex enditures of Federal Award
For the Year Ended Se tember 30, 202
3. PASS-THROUGH AGENCIES
Pass-through
Agency
Abbreviation Pass-through Agency Name
EGLE Michigan Department of Environment, Great Lakes and Energy
EMHS Michigan Emergency Management & Homeland Security Division
MDE Michigan Department of Education
MDHHS Michigan Department of Health and Human Services
MDLEO-WD Michigan Department of Labor and Economic Opportunity -
Workforce Development
MDNR Michigan Department of Natural Resources
MDSP Michigan Department of State Police
MFF Michigan Fitness Foundation
OCHN Oakland Community Health Network
SCAO State Court Administrative Office
SEMCOG Southeast Michigan Council of Governments
SMCA Southeast Michigan Community Alliance
SMRF Southeast Michigan Resilience Fund
SLBA State Land Bank Authority
The County receives certain federal grants as subawards from non-federal entities. Pass-through entities,
where applicable, have been identified in the Schedule with an abbreviation, defined as follows:
9
We have audited, in accordance with the auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards issued
by the Comptroller General of the United States, the financial statements of the governmental activities, the
business-type activities, the aggregate discretely presented component units, each major fund, and the
aggregate remaining fund information of Oakland County, Michigan (the "County"), as of and for the year
ended September 30, 2024, and the related notes to the financial statements, which collectively comprise
the County’s basic financial statements, and have issued our report thereon dated March 31, 2025. Our
report includes a reference to other auditors who audited the financial statements of the Oakland County
Road Commission discretely presented component unit, as described in our report on the County’s financial
statements. This report does not include the results of the other auditors’ testing of internal control over
financial reporting or compliance and other matters that are reported on separately by those auditors.
Report on Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the County’s internal
control over financial reporting (internal control) as a basis for designing audit procedures that are
appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but
not for the purpose of expressing an opinion on the effectiveness of the County’s internal control.
Accordingly, we do not express an opinion on the effectiveness of the County’s internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management
or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct
misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in
internal control such that there is a reasonable possibility that a material misstatement of the entity’s
financial statements will not be prevented, or detected and corrected on a timely basis. A significant
deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a
material weakness, yet important enough to merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this
section and was not designed to identify all deficiencies in internal control that might be material
weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may
exist that were not identified. We did identify certain deficiencies in internal control, described in the
accompanying schedule of findings and questioned costs, as items 2024-001, -002, -003, and -004 that we
consider to be material weaknesses.
To the Board of Commissioners
Oakland County, Michigan
INDEPENDENT AUDITORS’ REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING
AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS
PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
March 31, 2025
10
The purpose of this report is solely to describe the scope of our testing of internal control and compliance
and the results of that testing, and not to provide an opinion on the effectiveness of the County’s internal
control or on compliance. This report is an integral part of an audit performed in accordance with
Government Auditing Standards in considering the entity’s internal control and compliance. Accordingly, this
communication is not suitable for any other purpose.
Oakland County, Michigan’s Response to Findings
Government Auditing Standards requires the auditor to perform limited procedures on the County’s
responses to the findings identified in our audit and described in the accompanying schedule of findings and
responses. The County’s responses were not subjected to the auditing procedures applied in the audit of the
financial statements and, accordingly, we express no opinion on them.
Purpose of this Report
Report on Compliance and Other Matters
As part of obtaining reasonable assurance about whether the County’s financial statements are free from
material misstatement, we performed tests of its compliance with certain provisions of laws, regulations,
contracts, and grant agreements, noncompliance with which could have a direct and material effect on the
financial statements. However, providing an opinion on compliance with those provisions was not an
objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed
no instances of noncompliance or other matters that are required to be reported under Government
Auditing Standards.
11
To the Board of Commissioners
Oakland County, Michigan
Basis for Qualified and Unmodified Opinions
We conducted our audit of compliance in accordance with auditing standards generally accepted in the
United States of America (GAAS); the standards applicable to financial audits contained in Government
Auditing Standards issued by the Comptroller General of the United States; and the audit requirements of
Title 2 U.S. Code of Federal Regulations Part 200,Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards (Uniform Guidance). Our responsibilities under those standards and
the Uniform Guidance are further described in the Independent Auditors’ Responsibilities for the Audit of
Compliance section of our report.
Qualified Opinion on the Community Development Block Grants ("CDBG") Cluster Program
In our opinion, except for the noncompliance described in the Basis for Qualified and Unmodified Opinions
section of our report, the County complied, in all material respects, with the compliance requirements
referred to above that could have a direct and material effect on its CDBG Cluster program for the year
ended September 30, 2024.
Unmodified Opinion on Each of the Other Major Federal Programs
In our opinion, the County complied, in all material respects, with the types of compliance requirements
referred to above that could have a direct and material effect on each of its other major federal programs
identified in the summary of auditors’ results section of the accompanying schedule of findings and
questioned costs for the year ended September 30, 2024.
INDEPENDENT AUDITORS' REPORT ON COMPLIANCE FOR EACH
MAJOR FEDERAL PROGRAM AND ON INTERNAL CONTROL OVER
COMPLIANCE REQUIRED BY THE UNIFORM GUIDANCE
October 15, 2025
Report on Compliance for Each Major Federal Program
Qualified and Unmodified Opinions
We have audited the compliance of Oakland County, Michigan (the "County") with the types of compliance
requirements identified as subject to audit in the OMB Compliance Supplement that could have a direct and
material effect on each of the County’s major federal programs for the year ended September 30, 2024. The
County’s major federal programs are identified in the summary of auditors’ results section of the
accompanying schedule of findings and questioned costs.
12
We are required to be independent of the County and to meet our other ethical responsibilities, in
accordance with relevant ethical requirements relating to our audit. We believe that the audit evidence we
have obtained is sufficient and appropriate to provide a basis for our opinion on compliance for each major
federal program. Our audit does not provide a legal determination of the County’s compliance with the
compliance requirements referred to above.
Matter Giving Rise to Qualified Opinion on the CDBG Cluster Program
As described in item 2024-005 in the accompanying schedule of findings and questioned costs, the County
did not comply with the Reporting requirements applicable to its CDBG Cluster program. Compliance with
this requirement is necessary, in our opinion, for the County to comply with the requirements applicable to
that program.
Responsibilities of Management for Compliance
Other Matter – Federal Expenditures Not Included in the Compliance Audit
The County’s basic financial statements include the operations of the Oakland County Road Commission
discretely presented component unit, which expended $4,584,668 in federal awards, which is not included
in the schedule of expenditures of federal awards for the year ended September 30, 2024. Our compliance
audit, described in the "Opinion on Each Major Federal Program," does not include the operations of the
Oakland County Road Commission because it engaged other auditors to perform an audit of compliance.
Management is responsible for compliance with the requirements referred to above and for the design,
implementation, and maintenance of effective internal control over compliance with the requirements of
laws, statutes, regulations, rules and provisions of contracts or grant agreements applicable to the County’s
federal programs.
Independent Auditors’ Responsibilities for the Audit of Compliance
Our objectives are to obtain reasonable assurance about whether material noncompliance with the
compliance requirements referred to above occurred, whether due to fraud or error, and express an opinion
on the County’s compliance based on our audit. Reasonable assurance is a high level of assurance but is not
absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS,
Government Auditing Standards,and the Uniform Guidance will always detect material noncompliance
when it exists. The risk of not detecting material noncompliance resulting from fraud is higher than for that
resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or
the override of internal control. Noncompliance with the compliance requirements referred to above is
considered material, if there is a substantial likelihood that, individually or in the aggregate, it would
influence the judgment made by a reasonable user of the report on compliance about the County’s
compliance with the requirements of each major federal program as a whole.
13
·
·
·
Report on Internal Control Over Compliance
Government Auditing Standards requires the auditor to perform limited procedures on the County’s
response to the noncompliance findings identified in our compliance audit described in the accompanying
schedule of findings and questioned costs. The County’s response was not subjected to the other auditing
procedures applied in the audit of compliance and, accordingly, we express no opinion on it.
Our consideration of internal control over compliance was for the limited purpose described in the
Independent Auditors' Responsibilities for the Audit of Compliance section above and was not designed to
identify all deficiencies in internal control over compliance that might be material weaknesses or significant
deficiencies in internal control over compliance and therefore, material weaknesses or significant
deficiencies may exist that were not identified. However, as discussed below, we did identify certain
deficiencies in internal control over compliance that we consider to be material weaknesses and significant
deficiencies.
In performing an audit in accordance with GAAS,Government Auditing Standards,and the Uniform
Guidance, we:
exercise professional judgment and maintain professional skepticism throughout the audit.
identify and assess the risks of material noncompliance, whether due to fraud or error, and design and
perform audit procedures responsive to those risks. Such procedures include examining, on a test basis,
evidence regarding the County’s compliance with the compliance requirements referred to above and
performing such other procedures as we considered necessary in the circumstances.
obtain an understanding of the County’s internal control over compliance relevant to the audit in order
to design audit procedures that are appropriate in the circumstances and to test and report on internal
control over compliance in accordance with the Uniform Guidance, but not for the purpose of
expressing an opinion on the effectiveness of the County’s internal control over compliance.
Accordingly, no such opinion is expressed.
We are required to communicate with those charged with governance regarding, among other matters, the
planned scope and timing of the audit and any significant deficiencies and material weaknesses in internal
control over compliance that we identified during the audit.
The results of our auditing procedures disclosed an other instance of noncompliance which is required to be
reported in accordance with the Uniform Guidance and which is described in the accompanying schedule of
findings and questioned costs as item 2024-006. Our opinion on each major federal program is not modified
with respect to this matter.
Other Matters
14
A deficiency in internal control over compliance exists when the design or operation of a control over
compliance does not allow management or employees, in the normal course of performing their assigned
functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a
federal program on a timely basis. A material weakness in internal control over compliance is a deficiency,
or combination of deficiencies, in internal control over compliance, such that there is a reasonable
possibility that material noncompliance with a type of compliance requirement of a federal program will not
be prevented, or detected and corrected, on a timely basis. We consider the deficiency in internal control
over compliance described in the accompanying schedule of findings and questioned costs as item 2024-005
to be a material weakness.
A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies,
in internal control over compliance with a type of compliance requirement of a federal program that is less
severe than a material weakness in internal control over compliance, yet important enough to merit
attention by those charged with governance. We consider the deficiency in internal control over compliance
described in the accompanying schedule of findings and questioned costs as item 2024-006 to be a
significant deficiency.
Our audit was not designed for the purpose of expressing an opinion on the effectiveness of internal control
over compliance. Accordingly, no such opinion is expressed.
Government Auditing Standards requires the auditor to perform limited procedures on the County’s
response to the internal control over compliance findings identified in our audit described in the
accompanying schedule of findings and questioned costs. The County’s response was not subjected to the
other auditing procedures applied in the audit of compliance and, accordingly, we express no opinion on the
response.
Purpose of this Report
The purpose of this report on internal control over compliance is solely to describe the scope of our testing
of internal control over compliance and the results of that testing based on the requirements of the Uniform
Guidance. Accordingly, this report is not suitable for any other purpose.
15
OAKLAND COUNTY, MICHIGAN
Schedule of Findings and Questioned Costs
For the Year Ended September 30, 2024
SECTION I - SUMMARY OF AUDITORS’ RESULTS
Financial Statements
X yes no
yes X none reported
yes X no
Federal Awards
X yes no
X yes none reported
X yes no
Identification of major programs/
Type of auditor's report issued on
compliance for major programs:
Assistance Listing Numbe Name of Federal Program or Cluster Type of Report
14.218 Community Development Block Grants Cluster Modified
21.027 Coronavirus State and Local Fiscal Recovery Funds Unmodified
66.202 Congressionally Mandated Projects Unmodified
66.458 Clean Water State Revolving Fund Unmodified
yes X noAuditee qualified as low-risk auditee?
$ 3,000,000
Dollar threshold used to distinguish
between Type A and Type B programs:
Noncompliance material to financial statements noted?
Internal control over major programs:
Material weakness(es) identified?
Significant deficiency(ies) identified?
Any audit findings disclosed that are required
to be reported in accordance with
2 CFR 200.516(a)?
Type of auditors’ report issued:Unmodified
Internal control over financial reporting:
Material weakness(es) identified?
Significant deficiency(ies) identified?
16
OAKLAND COUNTY, MICHIGAN
Schedule of Findin s and Questioned Cost
For the Year Ended September 30, 202
SECTION II – FINANCIAL STATEMENT FINDINGS
2024-001 – Material Audit Adjustments and Prior Period Adjustments (Repeat)
Expected Completion Date. September 2025
Finding Type. Material Weakness in Internal Control over Financial Reporting.
Criteria.Management is responsible for maintaining its accounting records in accordance with generally
accepted accounting principles (GAAP).
Condition.The County's accounting records were initially materially misstated with respect to the following
opinion units: the general fund, the ARP fiscal recovery fund, the nonmajor governmental funds, the water &
sewer trust fund, the nonmajor enterprise funds, the internal service funds, and aggregate discretely presented
component units. Audit adjustments to these funds included material corrections to liability accruals including
accounts payable and unearned revenue, capital assets, federal and state grant revenue, among other
adjustments.
Cause.We understand that the County's Fiscal Services department has experienced significant transition
during the past several years including both transition in personnel and the implementation of a new
accounting system; however, management is responsible for maintaining its accounting records in accordance
with generally accepted accounting principles (GAAP). Internal controls did not detect all adjustments necessary
to properly record year-end balances.
Effect.As a result of this condition, the County's accounting records were initially misstated by amounts
material to the financial statements.
Recommendation.We recommend that the County prepare, review, and reconcile all year-end schedules that
are used in financial reporting prior to audit fieldwork.
View of Responsible Official.Management concurs with the findings and is actively working to implement new
controls to enhance the reconciliation of year-end balances. The County has experienced significant transition in
Fiscal Services staff over the last several years and has implemented a new accounting system. County Finance
also recognizes that the financial management functions of the County are decentralized across many
departments, and is expanding the Fiscal Services team in order to improve internal controls supporting many
of these functions. This onboarding process will include significant training in the complexities of year end close.
Finally, the County is working closely with its new audit team to improve processes and procedures to reduce
the number of journal entries required to correct balances identified as part of the audit process.
Additionally, during the audit It was determined that the Water Resources Management and Oakland
Brownfield Initiative funds (formerly reported as nonmajor governmental funds) qualify as a component unit.
Therefore, these two funds were combined to create the new Brownfield Redevelopment Authority and
beginning fund balance/net position was restated to properly reflect the activity.
Responsible Official. Chief Financial Officer
17
OAKLAND COUNTY, MICHIGAN
Schedule of Findin s and Questioned Cost
For the Year Ended September 30, 202
SECTION II – FINANCIAL STATEMENT FINDINGS
2024-002 – Timely Year-end Closing and Workpaper Preparation
View of Responsible Officials.Management is currently evaluating and strengthening our procedures to
prevent delays for both internal management and our external auditors. This initiative includes a thorough
review of existing processes, identifying areas for improvement, and implementing more efficient workflows.
The County will also work with its audit team to develop a detailed timeline and plan for audit preparation. By
doing so, we aim to ensure timely and accurate financial reporting, which will facilitate smoother audits and
better decision-making.
Responsible Official. Chief Financial Officer
Expected Completion Date. September 2025
Finding Type. Material Weakness in Internal Control over Financial Reporting.
Criteria.The timely preparation and issuance of financial statements in accordance with generally accepted
accounting principles requires a coordinated effort between management and the external auditors. This places
the burden on the auditee to properly prepare for the audit, including timely closing of the accounting records,
preparation of workpapers to support the significant account balances and obtaining the necessary documents
needed to perform their procedures. This includes the preparation of the Schedule of Expenditure of Federal
Awards (the "SEFA"), which should be tied back to the related financial accounting records to ensure proper
revenue and expenditure recognition for grants.
Condition.Initially, management indicated it was substantially prepared for the audit and that the trial balance
provided was reasonably adjusted at the onset of fieldwork in January. However, schedules were prepared for
numerous significant audit areas after the start of fieldwork requiring material adjustments and significant
delays to the audit process, including significant revisions to the SEFA.
Cause.Management did not have identified deadlines and processes to ensure timely completion prior to the
commencement of the audit.
Effect.As a result of these conditions, management was unable to timely close the accounting records and
prepare for the audit. Additionally, we identified and proposed multiple material audit adjustments (which
were approved and posted by management) to adjust the County's general ledger to the appropriate balances.
Finally, we proposed material revisions to the SEFA to properly adjust amounts in relation to financial statement
reporting.
Recommendation.We recommend that the County develop and adhere to (with appropriate oversight) a
written plan with detailed tasks and completion points for the timely completion of year end closing procedures
to ensure timely issuance of the financial statements and grant reporting.
18
OAKLAND COUNTY, MICHIGAN
Schedule of Findin s and Questioned Cost
For the Year Ended September 30, 202
SECTION II – FINANCIAL STATEMENT FINDINGS
2024-003 – Timely Review of Bank Reconciliations (Repeat)
View of Responsible Officials.Management is actively evaluating and strengthening procedures to prevent
delays for internal management and external auditors. This includes implementing timely bank reconciliations
to ensure accurate financial reporting, manage cash flow, maintain compliance, identify errors, and build trust
with stakeholders. Fiscal Services is also planning to implement a monthly overall reconciliation process during
which they will create a comprehensive list of cash and investment accounts to be reconciled across all County
departments and functions. This centralized control will assist in efficient oversight of the bank reconciliation
function.
Responsible Official. Chief Financial Officer
Expected Completion Date. September 2025
Finding Type. Material Weakness in Internal Control over Financial Reporting.
Criteria.The County should perform and review all bank reconciliations in a timely manner, a complete listing
of cash and investment accounts should be maintained and reconciled to the ledger on a regular basis
(monthly), and there should be clear communication between the Treasurer and Fiscal Services to ensure that
the listing of cash and investment accounts is regularly updated for opening and closing new accounts with
financial institutions.
Condition.Bank reconciliations were not completed and reviewed in a timely manner, and fiscal services was
not initially aware of all accounts which needed to be reconciled and provided to the auditors .
Cause.Certain bank reconciliations during the year were not completed and reviewed timely. The effectiveness
of the review process was not sufficient to identify the differences in the bank reconciliation in a timely manner.
There was a lack of sufficient oversight in order to properly reconcile bank information to the general ledger
timely. Additionally, there were accounts which were not initially provided as part of support for cash and
investment reconciliations because of a lack of communication between Fiscal Services and decentralized
departments.
Effect.Without timely preparation and review of bank reconciliations, the County could fail to identify errors or
misappropriations timely.
Recommendation.The County should implement procedures and a review process to ensure all bank
reconciliations are completed and reviewed in a timely manner, maintain a complete listing of cash and
investment accounts that should be reconciled to the ledger on a regular basis (monthly), and ensure that
departments are required to communicate in a timely fashion regarding the opening and/or closing of accounts
with financial institutions throughout the year.
19
OAKLAND COUNTY, MICHIGAN
Schedule of Findin s and Questioned Cost
For the Year Ended September 30, 202
SECTION II – FINANCIAL STATEMENT FINDINGS
2024-004 - Unreconciled Liabilities
Responsible Official. Chief Financial Officer
Expected Completion Date. September 2025
Recommendation.We recommend that the County reconcile all balance sheet accounts to subsidiary detail at
least monthly, and follow-up on any variances in a timely manner. All such reconciliations should be
independently reviewed, signed and dated, as evidence of this control.
View of Responsible Officials.Management is aware that there are several liability accounts which need
additional controls and reconciliation. Management will review and document gaps in current processes, train
staff on new Workday procedures, and implement detailed reconciliation steps. Additionally, the County will
integrate systems and explore automation to streamline the process. Regular reviews will be conducted to
ensure accuracy, and departments will be kept informed with updates provided to management and auditors.
Fiscal Services has already begun the process of reconciling these accounts to subsidiary detail in fiscal year
2025. The County expects that these accounts will be fully reconciled in time for the 2025 fiscal year audit.
Finding Type. Material Weakness in Internal Control over Financial Reporting.
Criteria.The County is required to keep accurate subsidiary records of amounts held in each liability account.
The accounts should be analyzed and reconciled on a regular basis (e.g. monthly or quarterly).
Condition.The County was unable to provide a reconciliation of its refundable deposits liability account which
has a material balance and contains refundable deposits for the Clerk's office, the Reimbursement office, and
Circuit Court among other departments. The County also has a significant unreconciled balance in unearned
revenue related to program income from grants and projects in the Housing and Community Development
Fund. Finally, the County has a significant unreconciled balance related to contractor deposits in the Water &
Sewer Trust fund. While the County was able to provide activity related to these account balances and there
appear to be procedures in place to reconcile the activity moving in and out of the account during the year, no
overall reconciliation of these accounts to subsidiary records have been maintained since the transition from
Peoplesoft to Workday.
Cause.This condition was caused by the absence of a standard procedure for reconciling accounts to their
subsidiary detail for the above audit areas on a timely basis.
Effect.As a result of the condition, the County is exposed to an increased risk that misstatements, whether
through error or fraud, may occur and not be prevented, or detected and corrected, on a timely basis.
20
OAKLAND COUNTY, MICHIGAN
Schedule of Findin s and Questioned Cost
For the Year Ended September 30, 202
SECTION III – FEDERAL AWARD FINDINGS AND QUESTIONED COSTS
U.S. Department of Housing and Urban Development -
Condition.During our audit procedures over the County's PR 29 for CDBG, the CDBG - CV Cash on Hand
Quarterly Reports, and the 2023-2024 CAPER, we noted that none of the reports were subject to an
independent review and approval prior to submission in order to detect and correct potential errors or
omissions. We also noted that the CAPER was submitted as required, but contained financial data that did not
agree to the County's underlying accounting records for the reporting period as required.
Cause.The County does not have the internal controls in place to ensure that financial reports are reviewed
and approved prior to submission. In addition, the County does not have proper internal controls in place to
ensure that the 2023-2024 CAPER agrees to accounting records.
Effect.The County submitted inaccurate reporting in its CAPER that was inconsistent with other financial
reports submitted and with the County's general ledger. The County is also exposed to an increased risk that
future noncompliance could occur and not be prevented or detected by the County's internal controls.
Questioned Costs. None.
Recommendation.We recommend that the County implement necessary internal controls to ensure that
proper review and approval is documented and reports agree to accounting records. Financial information
being submitted to outside entities should be reviewed and approved by the Financial Services department to
ensure that it is in agreement with the County's general ledger and consistent with other required financial
reporting.
2024-005 – Inaccurate Reporting/Lack of Independent Review and Approval of Reporting
Finding Type. Material Noncompliance; Material Weakness in Internal Controls over Compliance. (Reporting)
Federal program(s)
Community Development Block Grants/Entitlement Grants Cluster; Assistance Listing
Number 14.218; Direct award; All project numbers
Criteria.Recipients of federal awards are required to report periodically on financial information, as specified
by the grant agreement. Reported information should be supported by the entity’s accounting records and
subjected to an independent review and approval prior to submission in order to detect and correct any errors
or omissions. Additionally, the PR-26 financial summary reports are submitted as part of the Consolidated
Annual Performance Evaluation Report (CAPER). This report should include all expenditures for the program
year - including accrued expenditures.
21
OAKLAND COUNTY, MICHIGAN
Schedule of Findin s and Questioned Cost
For the Year Ended September 30, 202
View of Responsible Officials.The Neighborhood and Housing department will prepare the CAPER in advance
of the reporting deadline and provide a copy to the Fiscal Services Supervisor Senior – Grant Accounting each
month for review by Fiscal Services. The CAPER will be supported by ledger detail reports to ensure that
amounts reported reconcile to Workday.
Responsible Official. Chief Financial Officer and Chief, Neighborhood and Housing Development
Expected Completion Date. December 2025
22
OAKLAND COUNTY, MICHIGAN
Schedule of Findin s and Questioned Cost
For the Year Ended September 30, 202
SECTION III – FEDERAL AWARD FINDINGS AND QUESTIONED COSTS
U.S. Department of Housing and Urban Development -
Expected Completion Date. December 2025
Cause.The County does not have the internal controls in place to ensure that program income is properly
tracked, monitored and reconciled within HUD’s IDIS and the general ledger on timely manner.
Effect.The County has a risk of inaccurately reporting program income to HUD. The County is also exposed to an
increased risk noncompliance could occur and not be prevented or detected by the County's internal controls.
Questioned Costs. None.
Recommendation.We recommend the County establishes controls are in place to track and report program
income in a timely manner, in both the general ledger and IDIS. Reconciliations should be completed monthly
and reviewed by an individual with knowledge and understanding of both grant and general ledger reporting.
View of Responsible Officials.The County will create a monthly reconciliation of program income for the grant.
This reconciliation will ensure that amounts reported in the IDIS system agree to those amounts reported in
Workday. The reconciliation will be reviewed by the department and a copy provided to the Fiscal Services
Supervisor Senior – Grant Accounting each month for review by Fiscal Services.
Responsible Official. Chief Financial Officer and Chief, Neighborhood and Housing Development
Condition.During program income testing, it was noted that the County did not track, monitor and reconcile
program income within HUD’s Integrated Disbursement and Information System (IDIS) and the general ledger on
timely manner. Reconciliation was only prepared upon request of the auditor at year-end and immaterial
variances were still present in the reconciliation even after it was completed by the department.
2024-006 – Reconciliation of Program Income
Finding Type.Immaterial Noncompliance; Significant Deficiency in Internal Controls over Compliance. (Program
Income)
Federal program(s)
Community Development Block Grants/Entitlement Grants Cluster; Assistance Listing
Number 14.218; Direct award; All project numbers
Criteria.In accordance with 2 CFR § 200.307, program income must be used in accordance with the terms and
conditions of the federal award and must be accounted for and reported accurately. Recipients are required to
reconcile program income received and expended during the grant period to ensure it is used for allowable
purposes and properly reflected in financial reports. Failure to reconcile program income may result in
noncompliance with federal grant regulations and could impact the allowability of costs charged to the award.
23
OAKLAND COUNTY, MICHIGAN
Summar Schedule of Prior Audit Findin s
For the Year Ended September 30, 202
2023-001 - Year-End Journal Entries
2023-002 - Reporting Entity Prior Period Adjustments
2023-003 - Timely Completion and Review of Bank Reconciliations
2023-004 - Failure to Review Certified Payroll
2023-005 - Inaccurate SEFA reporting for FEMA Grant
2023-006 - Timely Filing of Federal Funding Accountability and Transparency Act (FFATA)
2023-007 - Inaccurate SEFA reporting for Clean Water State Revolving Fund ("CWSRF") Grant
Year-end journal entries necessary to state the financial statements in accordance with GAAP were identified
as part of the audit. Year-end journal entries were proposed by the County's auditors and posted by the County
in order to ensure the financial statements were stated in accordance with GAAP. This finding has been
repeated as finding 2024-001.
The County required a prior period adjustment to properly move the Evergreen-Farmington Sewage Disposal
System from a proprietary fund to a component unit. Lack of communication between the County
departments lead to untimely recognition of the change in reporting entity. This finding has been repeated as
finding 2024-001.
Bank reconciliations were not completed and reviewed in an accurate and timely manner. There was a lack of
sufficient oversight in order to properly reconcile bank information to the general ledger. This finding has been
repeated as finding 2024-003.
The County did not have controls in place during the year under audit to ensure that the required weekly
certified payrolls were received and reviewed by the County. This finding was adequately resolved.
The FEMA expenditures on the schedule of expenditures of federal awards (SEFA) initially presented for audit
were not complete and accurate. This finding was adequately resolved.
The County did not file timely the required FFATA reports for Community Development Block Grants Program
as required with the FFATA Subaward Reporting System tool. This finding was adequately resolved.
The County did not include the funds received through the Capitalization grants for CWSRF funds initially as
part of their SEFA. Controls in place were not adequate to ensure the SEFA was complete and accurate. This
finding has been repeated as finding 2024-002.
24
OAKLAND COUNTY, MICHIGAN
Summar Schedule of Prior Audit Findin s
For the Year Ended September 30, 202
2023-008 - Timely Payment to Subrecipient Payment Request
The County received a request for reimbursement from the subrecipient in February 2023 but did not pay the
related subrecipient invoice until April 2023. The County did not have controls in place to ensure the
subrecipient was paid within 30 calendar days after request for reimbursement was received. This finding was
adequately resolved.
25
1
Inland Lake Beach Monitoring Program
Request for Proposals
Applications are due by Friday, March 6, 2026
Checklist for a Complete Application
Your application should consist of the following:
☐ One-page Application Cover Sheet (Form EQP9386-Inland)
☐ Maximum five-page Project Description
☐ Maximum four-page Work Plan with all mandatory elements.
☐ One or two-page Timetable.
☐ Proposed Budget
Attachments: Required as described in Appendix A.
☐ Letter from a certified public accountant (CPA) showing a successful audit (an Independent
Auditors Report from a Comprehensive Annual Report).
☐ Letters of commitment (from collaborators).
Full applications must be emailed to BriggsS4@Michigan.gov and received by 5:00 pm, Friday,
March 6, 2026. Department of Environment, Great Lakes, and Energy (EGLE) staff will reply to all
applications submitted to the listed address. Please contact Dr. Shannon Briggs, Beach Monitoring
Program Manager, at 517-290-8249 for assistance. Late proposals will not be accepted or reviewed.
EGLE does not discriminate on the basis of race, sex, religion, age, national origin, color, marital
status, disability, political beliefs, height, weight, genetic information, or sexual orientation in the
administration of any of its programs or activities, and prohibits intimidation and retaliation, as
required by applicable laws and regulations.
This publication and its contents are subject to the Freedom of Information Act and may be released
to the public.
2
Table of Contents
Introduction ............................................................................................................................... 3
Funding ..................................................................................................................................... 3
Source and Availability .......................................................................................................... 3
No Required Match ............................................................................................................... 3
Minimum and Maximum Funding Amounts ........................................................................... 3
Eligibility .................................................................................................................................... 3
Eligible Applicants ................................................................................................................. 3
Ineligible Applicants ............................................................................................................... 4
Eligible Activities .................................................................................................................... 4
Ineligible Activities ................................................................................................................. 4
General Requirements for All Proposals ................................................................................... 4
Project Evaluation, Monitoring, and Quality Assurance Project Plans (QAPP) ......................... 4
Proposal Evaluation Criteria ..................................................................................................... 5
Funding Priority......................................................................................................................... 5
Proposal Selection .................................................................................................................... 5
Process, Schedule, and Deadline ............................................................................................. 5
Project Clarification/Revisions .................................................................................................. 6
Confidentiality ........................................................................................................................ 6
Acceptance of Contract Content ............................................................................................... 6
Contacts ................................................................................................................................... 6
Appendix A. Instructions for Preparing Proposals ................................................................... 7
Cover Sheet: ......................................................................................................................... 7
Project Description: ............................................................................................................... 8
Work plan: ............................................................................................................................. 8
Timetable: ............................................................................................................................ 10
Proposed Project Budget: .................................................................................................... 10
Attachments ........................................................................................................................ 11
Appendix B. Required Beach Monitoring Program Elements ................................................ 12
Appendix C. Example Boilerplate ........................................................................................... 14
3
INLAND LAKE BEACH MONITORING PROGRAM GRANTS
Introduction
Renew Michigan funds are available to assist local health departments to monitor inland lake
beaches.
Funding
Source and Availability
This Request for Proposal (RFP) contains information concerning funding authorized with Renew
Michigan Funds. An amount of $260,000 is available through this RFP to support beach monitoring
efforts. Grant awards are expected to be announced by June 2026. Grant awards are contingent
upon the enactment of sufficient funding in the state budget to support this grant program as well as
any other necessary approvals.
No Required Match
Projects do not require match.
Minimum and Maximum Funding Amounts
There is no minimum or maximum amount. Applicants may be asked to revise budgets and work
plans due to available funding.
Eligibility
Eligible Applicants
• The local health department or their designee(s) or an entity that provides support to a local health
department can apply to receive funds and administer the project. Applications from entities must
identify which health department will be supported in the work plan and clearly explain tasks in the
work plan that support the identified local health department. Project partners listed in the work
plan or budget should provide a one-page letter ensuring their commitment to the project. In
addition, all applicants must:
• Supply proof of a successful financial audit for a period ending within the 24 months
immediately preceding the application due date as demonstrated by an Independent Auditor’s
Report signed by a Certified Public Accountant from a Comprehensive Annual Report. The
audit must be of the applicant organization – No fiduciary arrangements will be accepted
(i.e., the proposed work plan must include an active role for the applicant organization). The
audit date is based on the audit period and not the date of the audit or the audit letter. To be
eligible under this RFP, the end date of the audited period must be after December 30, 2023.
• Be in good standing with EGLE programs. Within the 24 months immediately preceding the
application due date:
• No EGLE grant revoked or terminated.
• No demonstrated inability to manage a grant or meet the obligations in a project contract
with EGLE.
• Not appear on the Federal Debarment and Suspension List. The list can be searched through
the System for Award and Management Website (Sam.gov).
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• Successful applicants and all contractors will be required to certify they are not an Iran -based
business and contractors must also certify they are not an Iran -linked business as defined in
MCL 129.312.
For questions and clarifications about eligibility issues please contact Dr. Shannon Briggs,
Water Resources Division, at BriggsS4@Michigan.gov or 517-290-8249.
Ineligible Applicants
Entities that cannot meet the bulleted eligibility elements above are ineligible applicants. However,
these entities can serve as project partners or receive grant funds as subcontractors to eligible
grantees.
Eligible Activities
Activities include the monitoring of beaches on inland lakes and rivers in Michigan conducted by the
local health departments. Health departments are required to comply with Michigan’s Water Quality
Standards (WQS) according to R 333.12544 of the Public Health Code, 1978 PA 368 (Act 368), as
amended.
According to R 333.12541 of Act 368, a local health officer or an authorized representative of a local
health department that conducts tests at bathing beaches is required to notify EGLE and other
entities of the test results within 36 hours of conducting a test or evaluation. This rule also states that
the local health department may petition the circuit court for an injunction ordering the owners of a
beach to close the beach. Owners of public bathing beaches must post a sign that states whether the
bathing beach has been tested, and if so, where the test results may be accessed.
Ineligible Activities
Activities that are unrelated to monitoring inland lake beaches.
General Requirements for All Proposals
• The time frame for monitoring projects is generally two years.
• EGLE retains the right to withdraw funding if a contract has not been signed within 90 days.
• All projects selected for funding will be required to take steps to minimize the risk of spreading
terrestrial and aquatic invasive species. Selection of project -appropriate measures should be
dependent on the type of work being conducted and the specific situation.
Project Evaluation, Monitoring, and Quality Assurance Project Plans (QAPP)
All projects must include an evaluation component to determine the success of the project activities in
relation to the stated project goals. Projects that include physical, chemical, biological, or
microbiological activities for evaluation or project guidance will be required to submit a QAPP for
approval by EGLE. A QAPP is not needed for the proposal phase.
5
Proposal Evaluation Criteria
• The anticipated water quality benefits of the project in relation to the cost (although a thorough
cost/benefit analysis is not required).
• The ability of the applicant and the partners and contractors to carry out the project as
demonstrated by previous grants or submitted information.
• Financial and technical assistance from the partners in the project, as documented by letters of
commitment.
• Expectations for long-term public health and water quality improvement or protection.
Funding Priority
These grants are meant to fund proposals to test and otherwise evaluate the quality of water at public
bathing beaches on inland lakes and rivers to determine whether the water is safe for total body
contact and swimming purposes. Monitoring projects should be designed to comply with the
Public Health Code (Act 368 of 1978) that references Michigan Administrative Code R 325.2102 and
R325.2103. In selecting projects for grant awards, EGLE will consider all of the following:
1. Location and frequency of beach use.
2. History of beach monitoring and bacterial contamination.
3. Ability to communicate results to the public within 36 hours (consistent with the Public
Health Code).
4. Ability to respond and take appropriate action in the event of beach contamination.
5. Proximity of beach to a known bacterial contamination source.
6. Innovativeness and feasibility of proposed project.
7. Ability to reduce time delay between sampling and results.
Proposal Selection
Proposals will be selected based on the above Evaluation Criteria.
Process, Schedule, and Deadline
The project description, work plan, timeline, budget, and all necessary forms must be submitted using
Microsoft Office compatible formats or a searchable PDF. Detailed instructions are provided in
Appendix A. The Cover Sheet (signed, electronic or typed signature accepted), maps, graphics, and
photographs can be submitted as PDF or similar files.
Full applications must be emailed to BriggsS4@Michigan.gov and received by 5:00 pm, Friday,
March 6, 2026. EGLE will reply to all applications submitted to the listed address. If you do not
receive a reply within one day during regular business hours or if your proposal is too large to email,
please contact Dr. Shannon Briggs at BriggsS4@Michigan.gov or 517-290-8249 for assistance. Late
proposals will not be accepted or reviewed.
6
Project Clarification/Revisions
EGLE may request additional information for clarification purposes. EGLE can offer grant amounts
other than those requested and request changes to the proposed work plan.
Confidentiality
Submitted proposal information is not confidential. Grant proposals are considered public information
under the Freedom of Information Act, PA 442 of 1976, as amended.
Acceptance of Contract Content
Successful applicants will be required to enter into a project contract with EGLE. A project contract
consists of standard “boilerplate” language (similar to the past year example in Appendix C), the
applicant’s project description, work plan, timeline, and budget information. Failure of a successful
applicant to accept these obligations will result in cancellation of the grant award.
Please note:
1. Faxed or mailed full proposals will not be accepted.
2. Late proposals will not be considered for funding.
Contacts
For questions about this RFP and its contents or general grant or grant process questions, contact
Dr. Shannon Briggs at BriggsS4@Michigan.gov or 517-290-8249.
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Appendix A. Instructions for Preparing Proposals
Cover Sheet: A fillable PDF version of this form is available for your use.
MICHIGAN DEPARTMENT OF ENVIRONMENT, GREAT LAKES, AND ENERGY
WATER RESOURCES DIVISION
BEACHES PROGRAM
INLAND LAKE BEACH MONITORING GRANT APPLICATION COVER SHEET
Project Name:
Project Location (Primary County):
Organization Name:
Organization Address:
City: State: Zip Code+4:
Organization UEI #: Organization Federal ID #:
SIGMA ID: SIGMA Location Code:
Contact Person: Title:
Contact’s E-Mail: Organization Phone:
Grant Amount Requested: $
Senate District Number(s):
Representative District Number(s):
Person with Grant Acceptance Authority:
(Name) , (Title)
Signature: Date:
If you need this information in an alternate format, contact EGLE-Accessibility@Michigan.gov or call 800-662-
9278.
EGLE does not discriminate on the basis of race, sex, religion, age, national origin, color, marital status,
disability, political beliefs, height, weight, genetic information, or sexual orientation in the administration of any
of its programs or activities, and prohibits intimidation and retaliation, as required by applicable laws and
regulations. Questions or concerns should be directed to the Nondiscrimination Compliance Coordinator at
EGLE-NondiscriminationCC@Michigan.gov or
517-249-0906.
This form and its contents are subject to the Freedom of Information Act and may be released to the public.
This is page 1 of all proposals. Continue on the next page with the remainder of proposal.
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Project Description:
In no more than five pages, provide the following information in the order listed, and using the
headings given. While there is a five-page maximum for this section, you are not required to
use the full five-page allowance. Use 12-point Arial font on 8 ½” x 11” paper with ½ to 1” margins.
Consider each bulleted statement as it applies to your project. At the top of the page, include the
project name followed by “Project Description.” Number each page beginning at page 2 and attach
the project description to Page 1, the Application Cover Sheet. Be sure to include a complete
entry for each element A through E. Due to space limitations, it is recommended that applicants
focus their efforts on developing elements B, D, and E.
A. Statement of water quality concerns/issues.
• List beaches and briefly describe the current water quality conditions.
• Discuss the needs/problems (pollutants, sources, and causes) to be addressed with the
proposed project.
B. Project goals and objectives.
• Describe the project goals (what you hope to achieve) and measurable objectives.
• Describe generally how you intend to accomplish the goals and objectives (details will be in the
work plan).
• Describe the anticipated water quality benefits in relation to the cost of the project.
• Describe any water quality activities that will continue after the project is completed.
C. Organization Information.
• Describe the relevant qualifications of project staff pertinent to the project. There should be a
brief description for each staff person listed on the budget form.
D. Partners. Describe:
• The project partners, their qualifications, roles, and commitments.
• Any other sources of funding not listed on page 1 of the proposal or on the budget and include
other grants you have received that relate to this proposal.
E. Project Summary
In 150 words or less and in paragraph format, provide a summary of your project. This will be
used as a basis for the summary documents during the review process.
Work plan:
In a maximum of four-pages. Use 12-point Arial font on 8 ½” x 11” paper with ½ to 1” margins.
• The work plan should begin with a heading consisting of the bolded title of the project followed
by “Work Plan”.
• The work plan should be presented by task (with sub -tasks, as necessary), including a brief
narrative description.
• For each task, include an estimated percentage of time (grantee time only – not contractual
time). The total estimated percentage of time must equal 100 percent.
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• For each task, identify the staff person(s) or agency responsible for carrying out the task.
• For each task include an estimated budget breakdown by major budget category
(Staffing/Fringe, Contractual, Supplies, etc.). Totals must balance with the budget.
• For each task, identify the resulting product(s).
• Each contractual service listed on the Budget sheet must have its own task(s), responsible
agency, and product(s).
Note: All work plans must include the following mandatory tasks:
Required Task for Grant Administration and Close Out
A. Develop and submit quarterly status reports following EGLE guidance. Reports will be
submitted within 30 days of the end of each quarter.
B. Provide draft and final products and deliverables.
C. Develop and submit a final report following EGLE guidance and submit the final report within
30 days of the end of the grant.
D. Submit an electronic copy of all project-related photos with the final report.
Products: Quarterly reports, copies of all products and deliverables in the quantities and format
specified, draft and final project report, project and fact sheet.
Required Task for Monitoring/Data Collection:
1. Develop and submit a QAPP to EGLE for review and approval prior to monitoring. Monitoring
will not begin without EGLE approval. Please confirm with staff if previously approved QAPPs
can be used for this application. QAPPs that have been approved and have current approval
letters from EGLE will satisfy this requirement.
A. All monitoring data will be submitted to EGLE’s BeachGuard Website.
B. Health departments are required to comply with Michigan’s WQS according to R 333.12544 of
the Public Health Code, 1978 PA 368 (Act 368), as amended.
According to R 333.12541 of Act 368, a local health officer or an authorized representative of a
local health department that conducts tests at bathing beaches is required to notify EGLE and
other entities of the test results within 36 hours of conducting a test or evaluation.
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Timetable:
In a maximum of 2 pages, using standard 8.5” x 11” paper only. Include in a table format a
timetable of activities, showing when each task will be started and completed. This must cover all
quarters of the project and correspond to the state’s quarter system (i.e., October -December;
January-March; April-June; July-September). Include time for EGLE staff to review and comment on
all draft products and deliverables.
Timetable Example
Task
Apr -
Jun
2026
Jul -
Sep
2026
Oct -
Dec
2026
Jan -
Mar
2027
Apr -
Jun
2027
Jul -
Sep
2027
Task 1. Grant Administration
1a. Quarterly Reports X X X X X X
1b. Drafts & Final Products X X X
Task 2. Environmental Monitoring
2a. Submit QAPP (9 weeks prior to monitoring) X
Task 3.
3a. continue with tasks as needed
For accessible tables, please follow these tips:
• Use a 12 point sans serif font such as Arial or Calibri
• Avoid the use of merged cells. Borders can be removed to create a merged line look.
• Color fill can be used to identify task periods; however, an X or other symbol should also be used.
Proposed Project Budget:
Prepare a budget for your proposal including the following categories, for example:
Project Total
Salary
Fringe (limit to 40% of salary)
Contractor
Supplies
Equipment
Mileage
Indirect Costs
Indirect Rate (limit to 20% of
salary plus fringe)
EGLE staff will provide Grantees the form that will include the final budget and will be used for
reporting reimbursement requests as part of the grant agreement.
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Attachments
The following attachments are to be submitted by all applicants.
Audit. All applicants must include with their application, an Independent Auditors Report from a
Comprehensive Annual Report documenting that the organization has undergone a successful
financial audit for a period ending after December 30, 2023. The letter must also include the dates
and scope of the successful financial audit. This information is necessary to ensure that the applicant
has a financial accounting system in place that operates in accordance with accepted accounting
principles. Note: An Independent Auditors Report is a one or two-page letter that includes the title
“Independent Auditors Report.”
Letters of Commitment. Required for all proposals that include local match from partners. These
are letters from partners in the project committing a specific amount of time, money, activities, or
other specified resources for the project and reflected on the budget. General letters of support
(those not showing time, money, or specific resource commitment) are not requested.
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Appendix B. Required Beach Monitoring Program Elements
The Grantee is expected to provide the following services for monitored beaches that are used by the
public for recreational use:
1. Obtain User ID and Password from the Beach Monitoring Program Manager. Identify and
update organization information on EGLE’s BeachGuard Website.
2. Identify beaches or similar points of access that are used by the public for recreation. Report
location information on BeachGuard. Information includes location name, location description,
water body name, water body type, site type, if located in a state park, coordinates for latitude
and longitude in decimal degrees for the endpoints and center point of each location, an 8 -digit
hydrological unit code, beach length in meters, the county and township location, fa cilities
available, and optional description of amenities.
3. Notify the city, village, or township in which the beach or point of access is located prior to
conducting monitoring activities.
4. Update the QAPP for the beach monitoring program prior to monitoring beaches. The QAPP
must be consistent with requirements in the Public Health Code, the Part 4 Rules, and the
Beaches Environmental Assessment and Coastal Health Act, and must be approved by the
State prior to initiation of monitoring. QAPPs that have been approved and have current
approval letters from EGLE will satisfy this requirement.
5. Monitor beaches according to approved QAPP.
6. A composite sample can be submitted to a lab for testing instead of three individual samples.
This approach has potential to reduce costs thus providing funds that can be used to increase
the duration and frequency of monitoring, conduct more sanitary surveys, and use alternative
methods such as quantitative polymerase chain reaction (qPCR) and digital droplet (ddPCR)
methods for source tracking of fecal contamination sources. Please note that a revised beach
monitoring QAPP will be required to include the procedures for composite sampling and
performing alternative methods including qPCR or ddPCR methods. Please contact the Beach
Monitoring Program Manager for more information about revising the QAPP. The revised
QAPP must be approved prior to conducting these activities.
7. Beach monitoring activities in Michigan are prescribed in R 325.2101-325.2103, promulgated
by Sections 333.12501 and 333.12541-333.12545, of the Public Health Code, 1978 PA 368,
as amended. Beach water samples may be analyzed with culture-based methods or
alternative testing methods to make decisions about whether beaches are safe for swimming.
8. The position of EGLE is that Draft Method C and the qPCR value of 1.863 log10 copies per
reaction for E. coli to monitor beaches is equivalent to daily geometric mean of 300 E. coli per
100 milliliters (ml) as stated in R 323.1062 of the Part 4 Rules.
Subrule 62(1) of the Part 4 Rules states:
All waters of the state protected for total body contact recreation shall not
contain more than 130 Escherichia coli (E. coli) per 100 milliliters (ml), as
a 30-day geometric mean. Compliance shall be based on the geometric
mean of all individual samples taken during 5 or more sampling events
representatively spread over a 30-day period. Each sampling event shall
consist of three or more samples taken at representative locations within
a defined sampling area. At no time shall the waters of the state
protected for total body contact recreation contain more than a maximum
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of 300 E. coli per 100 ml. Compliance shall be based on the geometric
mean of three or more samples taken during the same sampling event at
representative locations within a defined sampling area.
9. Report the current monitoring plan for each location on EGLE ’s BeachGuard Website. Each
monitoring plan will include the start and end dates for the swimming season, and the
monitoring season and frequency that the location will be monitored. Locations can be
updated individually or in groups by county. Usually, the sampling events are regularly
scheduled throughout the swimming season. EGLE acknowledges that some beaches may
have fewer sampling events due to financial limitations.
10. Report location of at least three monitoring points per site on EGLE ’s BeachGuard Website
prior to reporting monitoring data. Report results for composite samples or individual samples
for E. coli and status of beach (open/closed/advisory) within 36 hours of the test or evaluation
to EGLE via the BeachGuard Website, the city, village, or township in which the site is located,
and the owner or operator. EGLE’s BeachGuard Website can calculate daily geometric means
and 30-day geometric means as individual results are reported.
11. Conduct a beach sanitary survey for each location that will be monitored. Please contact the
Beach Monitoring Program Manager for instructions to get this information. It is recommended
that a beach sanitary survey also be conducted at non-monitored locations when possible.
The sanitary survey will indicate whether beach owners have posted signs that indicate
whether the site is monitored or not and where the results can be found if the site is monitored.
The Grantee may purchase signs with grant funds that will be posted as described in the
Public Health Code for publicly owned beaches. Open stretches of beach or beaches at road
ends that are not advertised or posted as public bathing beaches do not need to have signs
posted. Notify the Beach Monitoring Program Manager, the city, village, or township in which
the site is located, and the owner or operator of the beach of the results or findings of the
sanitary survey.
12. Report beach sanitary survey results to EGLE’s BeachGuard Website.
13. Provide training for staff involved in the program as necessary to maintain knowledge of
current regulations and internal policies and procedures to keep staff informed of technological
improvement and advancements as approved by the state.
Recommended Training Opportunities:
• Attend MiNet weekly calls on Zoom, typically 30 minutes per week. The MiNet is a
voluntary group of staff from laboratories that work with local health departments in
Michigan. Contact Dr. Shannon Briggs to connect with MiNet.
• Great Lakes Beach Association Conference will be held at Traverse City, Michigan on
October 28, 29, and 30 of 2026. More information will be available soon at
GreatLakesBeachAssociation.org.
14. Submit a final report to the Beach Monitoring Program Manager. The final report shall include
a list of monitored beaches, summary of monitoring results, summary of beach sanitary survey
reports, and a description of the public notification plan, outreach activities, public education
effort, and effort to receive public comment about beach monitoring activities.
14
Appendix C. Example Boilerplate
PROGRAM NAME GRANT AGREEMENT
BETWEEN THE MICHIGAN DEPARTMENT OF ENVIRONMENT, GREAT LAKES, AND ENERGY
AND GRANTEE NAME
This Grant Agreement (“Agreement”) is made between the Michigan Department of Environment, Great
Lakes, and Energy (EGLE), Division (“State"), and Name of Grantee ("Grantee").
The purpose of this Agreement is to provide funding in exchange for work to be performed for the
project named below. The State is authorized to provide grant assistance pursuant to [Name of
Legislation, Year and Public Act No.] Legislative appropriation of Funds for grant assistance is set
forth in [Year and Public Act No.] This Agreement is subject to the terms and conditions specified
herein.
Project Name:
Amount of Grant: $
Amount of Match: $ = %
Start Date:
Project #:
% of Grant State 0 / % of Grant Federal 0
PROJECT TOTAL: $ (grant plus match)
End Date:
GRANTEE CONTACT: STATE’S CONTACT:
Name and Title Name and Title
Organization Division
Address Address
City, State and Zip Code City, State and Zip Code
Telephone Number Telephone Number
Email Address Email Address
SIGMA VSS Vendor Code Address ID
Federal ID Number
UEI Number
15
Example Boilerplate
The individuals signing below certify by their signatures that they are authorized to sign this Agreement
on behalf of their agencies and that the parties will fulfill the terms of this Agreement, including any
attached appendices, as set forth herein.
FOR THE GRANTEE:
Signature
Date
Name and Title
FOR THE STATE:
Signature
Date
Name and Title
16
I. PROJECT SCOPE
This Agreement and its appendices constitute the entire Agreement between the State and the Grantee
and may be modified only by written agreement between the State and the Grantee.
(A) The scope of this project is limited to the activities specified in Appendix A and such activities as are
authorized by the State under this Agreement. Any change in project scope requires prior written
approval in accordance with Section III, Changes, in this Agreement.
(B) By acceptance of this Agreement, the Grantee commits to complete the project identified in
Appendix A within the time period allowed for in this Agreement and in accordance with the terms and
conditions of this Agreement.
II. AGREEMENT PERIOD
Upon signature by the State, the Agreement shall be effective from the Start Date until the End Date on
page 1. The State shall have no responsibility to provide funding to the Grantee for project work
performed except between the Start Date and the End Date specified on page 1. Expenditures made
by the Grantee prior to the Start Date or after the End Date of this Agreement are not eligible for
payment under this Agreement.
III. CHANGES
Any changes to this Agreement [other than budget line item revisions less than [ ] percent of the
budget line item] shall be requested by the Grantee or the State in writing and implemented only upon
approval in writing by the State. The State reserves the right to deny requests for changes to the
Agreement or to the appendices. No changes can be implemented without approval by the State.
IV. GRANTEE DELIVERABLES AND REPORTING REQUIREMENTS
The Grantee shall submit deliverables and follow reporting requirements specified in Appendix A of
this Agreement.
(A) The Grantee must complete and submit [quarterly] [financial and/or progress] reports according to a
form and format prescribed by the State [and must include supporting documentation of eligible project
expenses]. These reports shall be due according to the following:
Reporting Period Due Date
January 1-March 31 April 30
April 1-June 30 July 31
July 1-September 30 Before October 15*
October 1-December 31 January 31
*Due to the State’s year-end closing procedures, there will be an accelerated due date for the report
covering July 1-September 30. Advance notification regarding the due date for the quarter ending
September 30 will be sent to the Grantee. If the Grantee is unable to submit a report in early October
for the quarter ending September 30, an estimate of expenditures through September 30 must be
submitted to allow the State to complete its accounting for that fiscal year.
The forms provided by the State shall be submitted to the State’s contact at the address on page 1. [All
required supporting documentation (invoices, proof of payment, etc.) for expenses must be included
with the report.]
17
(B) The Grantee shall provide a final project report in a format prescribed by the State. [The Grantee
must provide a draft final report 45 days prior to the end date of the agreement.] [The Grantee shall
submit the final status report, including all supporting documentation for expenses, along with the final
project report and any other outstanding products within 30 days from the End Date of the Agreement.]
(C) The Grantee must provide a copy of all products and deliverables in accordance with Appendix A.
(D) All products shall acknowledge that the project was supported in whole or in part by the
Beach Monitoring Program, EGLE, per the guidelines provided by the program.
(E) If 15 percent or more of the grant amount is expended in a single quarter, payment requests may
be submitted once monthly during that quarter.
V. GRANTEE RESPONSIBILITIES
(A) The Grantee agrees to abide by all applicable local, state, and federal laws, rules, ordinances, and
regulations in the performance of this grant.
(B) All local, state, and federal permits, if required, are the responsibility of the Grantee. Award of this
grant is not a guarantee of permit approval by the State.
(C) The Grantee shall be solely responsible to pay all applicable taxes and fees, if any, that arise from
the Grantee’s receipt or execution of this grant.
(D) The Grantee is responsible for the professional quality, technical accuracy, timely completion, and
coordination of all designs, drawings, specifications, reports, and other services submitted to the
State under this Agreement. The Grantee shall, with out additional compensation, correct or revise
any errors, omissions, or other deficiencies in drawings, designs, specifications, reports, or other
services.
(E) The State’s approval of drawings, designs, specifications, reports, and incidental work or
materials furnished hereunder shall not in any way relieve the Grantee of responsibility for the
technical adequacy of the work. The State’s review, approval, a cceptance, or payment for any of the
services shall not be construed as a waiver of any rights under this Agreement or of any cause of
action arising out of the performance of this Agreement.
(F) The Grantee acknowledges that it is a crime to knowingly and willingly file false information with
the State for the purpose of obtaining this Agreement or any payment under the Agreement, and that
any such filing may subject the Grantee, its agents, and/or employees to criminal and civil
prosecution and/or termination of the grant.
VI. USE OF MATERIAL
Unless otherwise specified in this Agreement, the Grantee may release information or material
developed under this Agreement, provided it is acknowledged that the State funded all or a portion of
its development.
The State, and federal awarding agency, if applicable, retains a royalty-free, nonexclusive, and
irrevocable right to reproduce, publish, and use in whole or in part, and authorize others to do so, any
copyrightable material or research data submitted under this grant whether or not the material is
copyrighted by the Grantee or another person. The Grantee will only submit materials that the State
can use in accordance with this paragraph.
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VII. ASSIGNABILITY
The Grantee shall not assign this Agreement or assign or delegate any of its duties or obligations under
this Agreement to any other party without the prior written consent of the State. The State does not
assume responsibility regarding the contractual relationships between the Grantee and any
subcontractor.
VIII. SUBCONTRACTS
The State reserves the right to deny the use of any consultant, contractor, associate, or other personnel
to perform any portion of the project. The Grantee is solely responsible for all contractual activities
performed under this Agreement. Further, the State will consider the Grantee to be the sole point of
contact with regard to contractual matters, including payment of any and all charges resulting from the
anticipated Grant. All subcontractors used by the Grantee in performing the project shall be subject to
the provisions of this Agreement and shall be qualified to perform the duties required.
IX. NON-DISCRIMINATION
The Grantee shall comply with the Elliott Larsen Civil Rights Act, 1976 PA 453, as amended,
MCL 37.2101 et seq., the Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended,
MCL 37.1101 et seq., and all other federal, state, and local fair employment practices and equal
opportunity laws and covenants that it shall not discriminate against any employee or applicant for
employment, to be employed in the performance of this Agreement, with respect to his or her hire,
tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to
employment, because of his or her race, religion, color, national origin, age, sex, height, weight,
marital status, or physical or mental disability that is unrelated to the individual’s ability to perform the
duties of a particular job or position. The Grantee agrees to include in every subcontract entered into
for the performance of this Agreement this covenant not to discriminate in employment. A breach of
this covenant is a material breach of this Agreement.
X. UNFAIR LABOR PRACTICES
The Grantee shall comply with the Employers Engaging in Unfair Labor Practices Act, 1980 PA 278,
as amended, MCL 423.321 et seq.
XI. LIABILITY
(A) The Grantee, not the State, is responsible for all liabilities as a result of claims, judgments, or costs
arising out of activities to be carried out by the Grantee under this Agreement, if the liability is caused by
the Grantee, or any employee or agent of the Grantee acting within the scope of their employment or
agency.
(B) Nothing in this Agreement should be construed as a waiver of any governmental immunity by the
Grantee, the State, its agencies, or their employees as provided by statute or court decisions.
19
XII. CONFLICT OF INTEREST
No government employee, or member of the legislative, judicial, or executive branches, or member of
the Grantee’s Board of Directors, its employees, partner agencies, or their families shall benefit
financially from any part of this Agreement.
XIII. ANTI-LOBBYING
If all or a portion of this Agreement is funded with federal funds, then in accordance with Title 2 of the
Code of Federal Regulations (CFR), Part 200, as appropriate, the Grantee shall comply with the
Anti-Lobbying Act, which prohibits the use of all project funds regardless of source, to engage in
lobbying the state or federal government or in litigation against the State. Further, the Grantee shall
require that the language of this assurance be included i n the award documents of all subawards at
all tiers.
If all or a portion of this Agreement is funded with state funds, then the Grantee shall not use any of
the grant funds awarded in this Agreement for the purpose of lobbying as defined in the State of
Michigan’s lobbying statute, MCL 4.415(2). “‘Lobbying’ means communicating directly with an official
of the executive branch of state government or an official in the legislative branch of state government
for the purpose of influencing legislative or administrative action.” The Grantee shall not use any of
the grant funds awarded in this Agreement for the purpose of litigation against the State. Further, the
Grantee shall require that language of this assurance be included in the award documents of all
subawards at all tiers.
XIV. DEBARMENT AND SUSPENSION
By signing this Agreement, the Grantee certifies that it has checked the federal
debarment/suspension list at SAM.gov to verify that its agents and its subcontractors:
(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or the state.
(2) Have not within a three-year period preceding this Agreement been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (federal, state, or
local) transaction or contract under a public transaction, as defined in 45 CFR , Part 1185;
violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving stolen
property.
(3) Are not presently indicted or otherwise criminally or civilly charged by a government entity
(federal, state, or local) with commission of any of the offenses enumerated in subsection
(2).
(4) Have not within a three-year period preceding this Agreement had one or more public
transactions (federal, state, or local) terminated for cause or default.
(5) Will comply with all applicable requirements of all other state or federal laws, executive
orders, regulations, and policies governing this program.
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XV. AUDIT AND ACCESS TO RECORDS
The State reserves the right to conduct a programmatic and financial audit of the project, and the State
may withhold payment until the audit is satisfactorily completed. The Grantee will be required to
maintain all pertinent records and evidence pertaining to this Agreement, including grant and any
required matching funds, in accordance with generally accepted accounting principles and other
procedures specified by the State. The State or any of its duly authorized representatives must have
access, upon reasonable notice, to such books, records, documents, and other evidence for the
purpose of inspection, audit, and copying. The Grantee will provide proper facilities for such access
and inspection. All records must be maintained for a minimum of five years after the final payment has
been issued to the Grantee by the State.
XVI. INSURANCE
(A) The Grantee must maintain insurance or self-insurance that will protect it from claims that may arise
from the Grantee’s actions under this Agreement.
(B) The Grantee must comply with applicable workers’ compensation laws while engaging in activities
authorized under this Agreement.
XVII. OTHER SOURCES OF FUNDING
The Grantee guarantees that any claims for reimbursement made to the State under this Agreement
must not be financed by any source other than the State under the terms of this Agreement. If
funding is received through any other source, the Grantee agrees to delete from Grantee's billings, or
to immediately refund to the State, the total amount representing such duplication of funding.
XVIII. COMPENSATION
(A) A breakdown of costs allowed under this Agreement is identified in Project-Specific Requirements in
Appendix A. The State will pay the Grantee a total amount not to exceed the amount on page 1 of this
Agreement, in accordance with Appendix A, and only for expenses incurred [and paid]. All other costs
necessary to complete the project are the sole responsibility of the Grantee.
(B) Expenses incurred by the Grantee prior to the Start Date or after the End Date of this Agreement
are not allowed under the Agreement, unless otherwise specified in Appendix A.
(C) The State will approve payment requests after approval of reports and related documentation as
required under this Agreement.
(D) The State reserves the right to request additional information necessary to substantiate payment
requests.
(E) Payments under this Agreement may be processed by Electronic Funds Transfer (EFT). The
Grantee may register to receive payments by EFT at the SIGMA Vendor Self Service Website.
(F) An amount equal to ten percent (10%) of the grant award or ($ ) will be withheld by the State
until the project is completed in accordance with Section XIX, Closeout, and Appendix A.
(G) The Grantee is committed to the match percentage on page 1 of the Agreement, in accordance with
Appendix A. The Grantee shall expend all local match committed to the project by the End Date on
page 1 of the Agreement.
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XIX. CLOSEOUT
(A) A determination of project completion, which may include a site inspection and an audit, shall be
made by the State after the Grantee has met any match obligations, satisfactorily completed the
activities, and provided products and deliverables described in Appendix A.
(B) Upon issuance of final payment from the State, the Grantee releases the State of all claims
against the State arising under this Agreement. Unless otherwise provided in this Agreement or by
State law, final payment under this Agreement shall not constitute a waiver of the State’s claims
against the Grantee.
(C) The Grantee shall immediately refund to the State any payments in excess of the costs allowed by
this Agreement.
XX. CANCELLATION
This Agreement may be canceled by the State, upon 30 days written notice, due to Executive Order,
budgetary reduction, other lack of funding, upon request by the Grantee, or upon mutual agreement
by the State and Grantee. The State may honor requests for just and equitable compensation to the
Grantee for all satisfactory and eligible work completed under this Agreement up until 30 days after
written notice, upon which time all outstanding reports and documents are due to the State and the
State will no longer be liable to pay the Grantee for any further charges to the grant.
XXI. TERMINATION
(A) This Agreement may be terminated by the State as follows.
(1) Upon 30 days written notice to the Grantee:
a. If the Grantee fails to comply with the terms and conditions of the Agreement, or with the
requirements of the authorizing legislation cited on page 1, or the rules promulgated
thereunder, or other applicable law or rules.
b. If the Grantee knowingly and willingly presents false information to the State for the purpose
of obtaining this Agreement or any payment under this Agreement.
c. If the State finds that the Grantee, or any of the Grantee’s agents or representatives, offered
or gave gratuities, favors, or gifts of monetary value to any official, employee, or agent of the
State in an attempt to secure a subcontract or favorable treatment in awarding, amending,
or making any determinations related to the performance of this Agreement.
d. If the Grantee or any subcontractor, manufacturer, or supplier of the Grantee appears in the
register of persons engaging in unfair labor practices that is compiled by the Michigan
Department of Licensing and Regulatory Affairs or its successor.
e. During the 30-day written notice period, the State shall withhold payment for any findings
under subparagraphs a through d, above and the Grantee will immediately cease charging
to the grant and stop earning match for the project (if applicable).
(2) Immediately and without further liability to the State if the Grantee, or any agent of the
Grantee, or any agent of any subcontract is:
a. Convicted of a criminal offense incident to the application for or performance of a State,
public, or private contract or subcontract.
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b. Convicted of a criminal offense, including but not limited to any of the following:
embezzlement, theft, forgery, bribery, falsification, or destruction of records, receiving stolen
property, or attempting to influence a public employee to breach the ethical conduct
standards for State of Michigan employees.
c. Convicted under State or federal antitrust statutes.
d. Convicted of any other criminal offense that, in the sole discretion of the State, reflects on
the Grantee’s business integrity.
e. Added to the federal or state Suspension and Debarment list.
(B) If a grant is terminated, the State reserves the right to require the Grantee to repay all or a portion
of funds received under this Agreement.
XXII. IRAN SANCTIONS ACT
By signing this Agreement, the Grantee is certifying that it is not an Iran-linked business, and that its
contractors are not Iran-linked businesses, as defined in MCL 129.312.
PROGRAM-SPECIFIC SECTION
XXIII. DISCLOSURE OF INFORMATION
All reports and other printed or electronic material prepared by or for the Grantee under the
Agreement will not be distributed without the prior written consent of the State except for items
disclosed in response to a Freedom of Information Act request, Court Order, or subpoena.
XXIV. ADVANCES
Upon written request by the Grantee, the State will make an advance payment. An advance payment
does not require a financial status report form but does require a letter requesting the specific dollar
amount of the payment as stated in the Agreement. It is not necessary to use up the advance
payment before applying for additional reimbursement.
XXV. QUALITY ASSURANCE/QUALITY CONTROL
A project specific QAPP must be submitted to the State in accordance with guidance provided by the
Beach Monitoring Program Manager. Monitoring conducted prior to final EGLE approval of the QAPP
will not be reimbursed.
XXVI. PREVAILING WAGE
This project is subject to the Davis-Bacon Act, Title 40 of the United States Code (U.S.C.),
Section 276a, et seq, which requires that prevailing wages and fringe benefits be paid to contractors
and subcontractors performing on federally funded projects over $2,000 for the construction,
alteration, repair (including painting and decorating) of public buildings or wor ks.
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XXVII. BEACH MONITORING PROGRAM REQUIREMENTS
The Grantee agrees to perform the following services for beaches that are used by the public for
recreational use:
(A) Obtain User ID and Password from the Beach Monitoring Program Manager. Identify and update
organization information on EGLE’s BeachGuard Website.
(B) Identify beaches or similar points of access that are used by the public for recreation. Report
location information on EGLE’s BeachGuard Website. Information needed includes location name;
location description; water body name; water body type; site type; if located in a state park,
coordinates for latitude and longitude in decimal degrees for the endpoints and center point of each
location; an 8-digit hydrological unit code; beach length in meters; the county and township location;
facilities available; and optional description of amenities.
(C) Notify the city, village, or township in which the beach or point of access is located prior to
conducting monitoring activities.
(D) Update the QAPP for the Beach Monitoring Program prior to monitoring beaches. The QAPP
must be consistent with requirements in the Public Health Code and Part 4 Rules and must be
approved by the State prior to initiation of monitoring. QAPPs that have been approved and have
current approval letters from the State will satisfy this requirement.
(E) Monitor beaches according to approved QAPP.
(F) A composite sample can be submitted to a lab for testing instead of three individual samples.
This approach has potential to reduce costs thus providing funds that can be used to increase the
duration and frequency of monitoring, conduct more sanitary surveys, and use qPCR or ddPCR
methods for rapid testing and source tracking of fecal contamination sources. Please note that a
revised beach monitoring QAPP will be required to include the procedures for composite sampling
and performing qPCR or ddPCR m ethods. Please contact the Beach Monitoring Program Manager
for more information about revising the QAPP. The revised QAPP must be approved prior to
conducting these activities.
(G) Beaches will be monitored for E. coli. Beach monitoring activities in Michigan are prescribed in
R 325.2101 325.2103, promulgated by Sections 333.12501 and 333.12541 -333.12545, of the Public
Health Code, 1978 PA 368, as amended. Beach water samples may b e analyzed with culture-based
methods or rapid testing methods (i.e., Draft Method C) to make decisions about whether beaches
are safe for swimming. The position of EGLE is that Draft Method C and the qPCR value of 1.863
log10 copies per reaction for E. coli to monitor beaches is equivalent to daily geometric mean of 300
E. coli per 100 milliliters (ml) as stated in R 323.1062 of the Part 4 Rules.
Subrule 62(1) of the Part 4 Rules states:
"All waters of the state protected for total body contact recreation shall not
contain more than 130 Escherichia coli (E. coli) per 100 milliliters (ml), as a
30-day geometric mean. Compliance shall be based on the geometric mean
of all individual samples taken during 5 or more sampling events
representatively spread over a 30-day period. Each sampling event shall
consist of three or more samples taken at representative locations within a
defined sampling area. At no time shall the waters of the state protected for
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total body contact recreation contain more than a maximum of 300 E. coli per
100 ml. Compliance shall be based on the geometric mean of three or more
samples taken during the same sampling event at representative locations
within a defined sampling area."
(H) Identify beaches that exceed WQS and consider additional information to identify potential
sources of contamination. For example, the use of sanitary surveys and microbial source tracking
with qPCR or ddPCR methods could be used to determine host and location of fecal contamination.
(I) Report the annual monitoring plan for each location on EGLE’s BeachGuard Website. Each
monitoring plan will include the start and end dates for the swimming season, and the monitoring
season and the frequency that the location will be monitored. Locations can be updated individually
or in groups by county. Usually, the sampling events are regularly scheduled throughout the
swimming season. The State acknowledges that some beaches may have fewer sampling events
due to financial limitations.
(J) Report location of at least three monitoring points per site on EGLE’s BeachGuard Website prior
to reporting monitoring data. Report results for composite samples or individual samples for E. coli
and status of beach (open/closed/advisory) within 36 hours of the test or evaluation to EGLE (via the
BeachGuard Website; the city, village, or township in which the site is located; and the owner or
operator. EGLE’s BeachGuard Website can calculate daily geometric means and 30-day geometric
means as individual results are reported.
(K) Conduct a beach sanitary survey for each location that will be monitored. The United States
Environmental Protection Agency has provided the following beach sanitary survey tools that may be
used to conduct an annual or routine beach sanitary survey: Survey123, an annual beach sanitary
survey form, a routine beach sanitary survey form, a beach sanitary survey database, and a guidance
document. This information is available at EPA.gov/Beach-Tech/Sanitary-Surveys-Recreational-
Waters or contact the Beach Monitoring Program Manager for instructions to get this information. It is
recommended that a beach sanitary survey also be conducted at nonmonitored locations when
possible. The sanitary survey will indicate whether beach owners have posted signs that indicate
whether or not the site is monitored and where the results can be found if the site is monitored. The
Grantee may purchase signs with grant funds that will be posted as described in the Public Health
Code for publicly owned beaches. Open stretches of beach or beaches at road ends that are not
advertised or posted as public bathing beaches do not need to have signs posted. Notify the Beach
Monitoring Program Manager; the city, village, or township in which the site is located; and the owner
or operator of the beach of the results or findings of the sanitary survey.
(L) Report beach sanitary survey results to EGLE’s BeachGuard Website.
(M) Provide training for staff involved in the Beach Monitoring Program as necessary to maintain
knowledge of current regulations and internal policies and procedures to keep staff informed of
technological improvement and advancements as approved by the s tate.
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PROJECT-SPECIFIC REQUIREMENTS – APPENDIX A
Appendix A will be the most project-specific part of the Agreement. It will generally include
the following and will be attached by the program manager:
• The broad project scope stating the purpose of the grant or loan.
• The project description, which is a more detailed description of the type of work to be done with
the grant or loan money.
• Work plan with specific tasks and products expected. Please identify the analytical methods
used for the monitored beaches.
• Timetable/schedule.
• Budget.
• Any other program-specific requirements.