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Home My WebLink AboutResolutions - 2026.02.19 - 42748 AGENDA ITEM: Creation and Reimbursement of Positions to Support Facilities Management Department DEPARTMENT: Facilities Management – Capital Planning & Design MEETING: Board of Commissioners DATE: Thursday, February 19, 2026 9:30 AM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2026-6225 Motion to authorize the creation of two (2) new classifications and three (3) GF/GP FTE positions and reimburse six (6) FTE existing positions in Capital Planning and Design (CPD) and one (1) FTE existing position in Management and Budget with bond proceeds; further, authorize the creation of one (1) GF/GP FTE position in the Facilities Management Administration, one (1) GF/GP FTE position in Facilities Planning and Engineering (FPE) and one (1) PR FTE position in Facilities Maintenance and Operations (FMO), as detailed in Schedules B, C and D; further, amend the FY 2026 – FY 2028 budget as detailed in the attached Schedule A. ITEM CATEGORY SPONSORED BY Staffing Modification Yolanda Smith Charles INTRODUCTION AND BACKGROUND The County Executive Administration and Facilities Management Department are seeking the creation of positions and the alignment of specific existing positions to strategically support existing and upcoming planned County Improvement Projects and Capital Improvement Projects, as well as on-going facilities management services and asset management efforts. To support the County Improvement Projects, the Oakland County Board of Commissioners authorized the Issuance and Sale of Limited Tax General Obligation Capital Improvement Bonds (County Improvement Projects) in 2025 via Miscellaneous Resolution #2025-6055 _ 25-38. To ensure timely implementation of the Capital Improvements, the creation of three (3) positions is being requested, along with reimbursement of seven (7) existing positions. Complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the Code, the County reasonably expects to reimburse itself for expenditures of the County Improvements and related staffing with Bond proceeds. The General Fund impact, as well as the associated transfer to the Repair and Replace fund, are noted in Table 1 below with details provided in the attached Summary Schedule A. TABLE 1 Total Reimbursement 1,092,736.00 New Positions 571,187.00 Transfer to Repair and Replace Fund 521,549.00 This request includes the creation of three (3) General Fund/General Purpose (GF/GP) Full-Time Eligible (FTE) positions within the Capital Planning and Design (CPD) Division to hire, onboard, train, and be prepared to provide project management services for upcoming facility projects, anticipated to begin the first quarter of FY 2027. The positions requested include one (1) FTE Supervisor, one (1) FTE Technical Office Specialist, and one (1) FTE Project Manager Senior. In addition, six (6) existing FTE positions within the CPD Division will continue to provide project management services in support of current and upcoming planned County Improvement Projects. These positions include one (1) Manager, one (1) Construction and Project Manager, and four (4) Senior Project Managers. In addition, one (1) existing FTE position within Management and Budget will also continue to provide accounting services in support of current and upcoming planned County Improvement Projects; this position being an Accountant III. To support ongoing facilities management services, asset management tasks and the Repair and Replacement projects, the following positions are requested. This request includes the creation of one (1) General Fund/General Purpose (GF/GP) FTE Deputy Director position within the Facilities Management (FM) Administration. In addition, the creation of one (1) GF/GP FTE Facilities Asset Coordinator position within the Facilities Planning and Engineering (FPE) Division. Lastly, the creation of one (1) Propriety Fund (PR) FTE Project Manager Engineer position within the Facilities Maintenance and Operations (FMO) Division to support the project management of the Capital Improvement Projects. POLICY ANALYSIS The proposed staffing modification is structured to support the lifecycle of the bond program, with positions generally expected to remain ongoing for the duration of the program. The Project Engineer position is specifically designated to manage continuous maintenance, repair, and replacement projects. While major project work is not anticipated to commence until the first quarter of FY 2027, the decision to begin recruitment and onboarding immediately is based on historical experience; these positions are typically more difficult to fill and require a longer hiring timeline. Given the extended hiring timelines and the required training, early onboarding ensures that staff are fully prepared by the time major projects reach their start dates. Facilities has established a phased hiring plan that aligns the acquisition of new personnel with the milestones of the bond program. Bond proceeds will be utilized to reimburse these costs throughout the implementation of the bond program. As the bond funding eventually sunsets, the department intends to manage the transition through natural workforce attrition, including retirements, resignations, and the movement of staff into other departmental roles. While workforce reductions remain a potential tool to accommodate the end of bond funding, the final personnel strategy will involve continued input and coordination with Human Resources. The new Deputy Director in Facilities Management Administration will assume primary oversight of Support Services. This structure maintains the Director’s ultimate authority while delegating specialized decision-making to the Deputy role. FISCAL IMPACT: Budget Amendment Attached Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at 248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional information. CONTACT Misty Raatz ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 2/19/2026 AGENDA DEADLINE: 02/05/2026 4:30 PM ATTACHMENTS 1. Facilities - Creation Reimbursement of Positions - Summary Schedule A 2. Facilities Mgmt - GFGP Position Schedules B and C (v2) 3. Facilities Mgmt - Bond Position Schedules B, C and D (v2) 4. FM Postions Request 2026_0211 COMMITTEE TRACKING 2026-02-11 Economic Development & Infrastructure - Forward to Finance 2026-02-11 Finance - Recommend to Board 2026-02-19 Full Board - Adopt Motioned by: Commissioner Yolanda Smith Charles Seconded by: Commissioner Penny Luebs Yes: Charles Cavell, Ann Erickson Gault, Marcia Gershenson, Brendan Johnson, Penny Luebs, Gwen Markham, William Miller III, Kristen Nelson, Angela Powell, Yolanda Smith Charles, Linnie Taylor, David Woodward (12) No: Robert Hoffman, Karen Joliat, Christine Long, Robert Smiley, Philip Weipert (5) Abstain: None (0) Absent: Michael Spisz (1) Passed COUNTY IMPROVEMENT FUND (FND42120)FY 2026 FY 2027 FY 2028 Revenue Planned Use 1,092,736.00$ 1,846,557.00$ 1,921,507.00$ 1,092,736.00$ 1,846,557.00$ 1,921,507.00$ Expenditure Transfers Out 1,092,736.00$ 1,846,557.00$ 1,921,507.00$ 1,092,736.00$ 1,846,557.00$ 1,921,507.00$ GENERAL FUND/GENERAL PURPOSE (FND10100)FY 2026 FY 2027 FY 2028 Revenue Transfers In 1,092,736.00$ 1,846,557.00$ 1,921,507.00$ 1,092,736.00$ 1,846,557.00$ 1,921,507.00$ Expenditure Salaries/Fringes 560,412.00$ 947,596.00$ 978,092.00$ Expenditure Operating 9,200.00$ 1,375.00$ 2,950.00$ Expenditure ISF 1,575.00$ 2,400.00$ 2,400.00$ Expenditure Transfers Out 521,549.00$ 895,186.00$ 938,065.00$ 1,092,736.00$ 1,846,557.00$ 1,921,507.00$ REPAIR AND REPLACE FUND (FNDxxxxx)FY 2026 FY 2027 FY 2028 Revenue Transfers In 521,549.00$ 895,186.00$ 938,065.00$ 521,549.00$ 895,186.00$ 938,065.00$ Expenditure Budgeted Equity Adj 521,549.00$ 895,186.00$ 938,065.00$ 521,549.00$ 895,186.00$ 938,065.00$ Total Expenditure Total Revenue Total Expenditures Total Revenue Total Expenditure Total Revenue GF/GP SCHEDULE B - CLASSIFICATION CREATIONS Classification Grade FLSA Status Facilities Asset Management Coordinator 061/122 Non-Exempt GF/GP SCHEDULE C - POSITION CREATIONS Action Classification Grade Step Biweek Annual Inc Fringes Cost Cost Center Fund #Fund Type Program #Facility Cost Location Create Deputy Director Facilities Management APP/335 84 7,447.95 193,647 80,483 274,130 CCN1040101 FND10100 GF/GP PRG140000 N/A Create Facilities Asset Management Coordinator 061/122 84 4,011.19 104,291 50,843 155,134 CCN1040801 FND10100 GF/GP PRG148020 N/A Create Project Manager Engineer 061/125 84 4,643.46 120,730 56,296 177,026 CCN1040701 FND63100 PR PRG140101 25900 TOTAL ILLUSTRATIVE COST 606,290 BOND SCHEDULE B - CLASSIFICATION CREATIONS Classification Grade FLSA Status Manager Capital Improvement Bonds UNI/130 Exempt Supervisor Capital Planning & Design 062/128 Exempt BOND SCHEDULE C - POSITION CHANGES Action Classification Grade Step Biweek Annual Inc Fringes Cost Cost Center Fund #Fund Type Program # Retitle - P00001526 Manager Capital Planning & Design to Manager Capital Improvement Bonds UNI/130 84 5,835.70 n/a Create Supervisor Capital Planning & Design 062/128 84 5,375.37 139,760 62,608 202,368 CCN1040901 FND10100 GF/GP PRG148040 Create Project Manager Senior 061/126 84 4,875.61 126,766 58,298 185,064 CCN1040901 FND10100 GF/GP PRG148040 Create Technical Office Specialist 061/112 84 2,462.51 64,025 37,487 101,512 CCN1040901 FND10100 GF/GP PRG148040 TOTAL ILLUSTRATIVE COST 488,945 BOND SCHEDULE D - REIMBURSED POSITIONS Classification Position # Manager Capital Improvement Bonds P00001526 Facilities Construction & Project Manager P00000756 Facilities Project Manager Senior P00000888 Facilities Project Manager Senior P00001337 Facilities Project Manager Senior P00015746 Facilities Project Manager Senior P00017086 Accountant III P00002061 Position(s) Requests County Improvement Program Fund General Fund/General Purpose Fund Repair and Replacement Fund February 11, 2026 Facilities Management County Improvement Program Fund Schedule C – Position Changes February 11, 2026 Page 1 of 3 Schedule B – Classification Creations Schedule D – Reimburse Seven (7) Positions Requesting: 3 Additional Positions 7 Reimbursed Positions General Fund / General Purpose February 11, 2026 Page 2 of 3 GF/GP Schedule C – Position Creations GF/GP Schedule B – Classification Creations Requesting: 3 Additional Positions Budget Summary by Fund February 11, 2026 Page 3 of 3 Summary FY 2026-2028