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HomeMy WebLinkAboutAgendas/Packets - 2026.04.01 - 42816Call Meeting to Order Roll Call Pledge of Allegiance Approval of Agenda Public Comment PRESENTATIONS/RECOGNITIONS:ACTION PRESENTER(S) A COMMUNICATIONS/REPORTS:ACTION PRESENTER(S) B REGULAR AGENDA:ACTION PRESENTER(S) Approval UNFINISHED BUSINESS:ACTION PRESENTER(S) NEW & MISCELLANEOUS BUSINESS:ACTION PRESENTER(S) 6 CLOSED SESSION:ACTION PRESENTER(S) 7 ANNOUNCEMENTS Approval of Minutes - March 11, 2026 OAKLAND COUNTY PARKS AND RECREATION COMMISSION Ebony Bagley, Chair Wednesday, April 1, 2026 @ 2:00 pm Parks Commission Room - 2800 Watkins Lake Rd, Waterford, MI 48328 Regular Monthly Meeting Agenda Public Access Information If you require special accommodations because of a disability, please contact the Parks & Recreation Department at (248) 858-0906, Ext. 9, at least three (3) business days in advance of the meeting. ADJOURNMENT TO: May 6, 2026 at 2:00 p.m. or to the Call of the Chair https://www.oakgov.com/community/oakland-county-parks/get-involved/parks-commission March 11, 2026 Chair Bagley called the meeting of the Oakland County Parks and Recreation Commission to order at 2:02 p.m. in the Parks Commission Room. COMMISSION MEMBERS PRESENT: Ebony Bagley, Yolanda Smith Charles, Andrea LaFontaine, Ann Erickson Gault, Kate Baker, Lola Banks, Christine Long, Eric McPherson, Jim Nash, Shanell Weatherspoon COMMISSION MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: PARKS AND RECREATION Chris Ward, Director Alan Jaros, Deputy Director Jim Dunleavy, Manager – Park Management & Operations Esther Jackson, Manager – Strategic Planning & Performance Zach Crane, Supervisor – Design, Engineering & Compliance Colin Gibbs, Chief – Facilities Maintenance Tom Hughes, Chief – Park Operations – North District Erik Koppin, Chief – Park Operations – South District Bill Singleton, Chief – Business Systems Ashlie Smith, Chief – Nature & Outdoor Education Brandy Sotke-Boyd, Chief – Recreation Programs & Services Kevin Syoen, Chief – Budget & Procurement Zach Zuchowicz, DEI & Community Engagement Coordinator Andy Krumwiede, Strategic Sourcing Agent Simon Rivers, Planning Supervisor Tiffany Mason, Digital Marketing & Communications Coordinator Jami Monte, Staff Assistant Andrea Austin, Graphic Designer Garrett Ebbeling, Graphic Designer Shannon Kenny, Technical Office Specialist MSU EXTENSION Kristi Evans, Director OAKLAND COUNTY FAIR BOARD LC Scramlin, General Manager Sara Ressler, Assistant General Manager Ryan Hart, Maintenance Supervisor PUBLIC Rex Mathewson, Headwater Trails, Inc. Roman Wasylkovich, Waterford Greenways Erin Watson, Bowers Farm APPROVAL OF AGENDA Smith Charles moved to approve the agenda, as presented. Seconded by Long. Motion carried unanimously on a voice vote. OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 WATKINS LAKE ROAD, WATERFORD, MICHIGAN 48328 Telephone: (248) 858-0906 REGULAR MEETING Ebony Bagley, Chair Yolanda Smith Charles Vice Chair Andrea LaFontaine Secretary Kate Baker Lola Banks Ann Erickson Gault Christine Long Eric McPherson Jim Nash Shanell Weatherspoon RETURN TO AGENDA March 11, 2026 Page 2 APPROVAL OF MINUTES McPherson moved to approve the minutes of the January 7, 2026 regular meeting and the January 7, 2026 Closed Session, as presented. Seconded by LaFontaine. Motion carried unanimously on a voice vote. PUBLIC COMMENT None. PRESENTATIONS/RECOGNITIONS A. Staff Introduction: Dr. Esther Jackson Director Ward introduced Dr. Esther Jackson as the new Manager of Parks Strategic Planning & Performance. B. 2025 American Graphic Design Awards Chair Bagley presented the 2025 American Graphic Design Awards to Garrett Ebbeling and Andrea Austin. C. MiFamily Mini-Grant Award Ms. Smith provided a brief overview of the $10,000 MiFamily Mini-Grant Award that was received. D. Co-Creation Lab Presentation Ms. Caltagirone provided a brief overview of the Co-Creation Lab platform. COMMUNICATIONS/REPORTS E. Monthly Financial Report Mr. Syoen provided an overview of the Monthly Financial Report. REGULAR AGENDA ITEMS 1. Adoption of Mission 26 Strategic Transformation Plan & Implementation Actions Baker moved to adopt the Mission 26 Strategic Transformation Plan and approve the attached Resolution Adopting the Mission 26 Strategic Transformation Plan and Authorizing Implementation and System Alignment, together with the supporting documents included in the Commission packet. Seconded by Nash. Motion carried unanimously on a roll call vote. 2. Heritage Oaks Park Interlocal Agreement – Amendment #1 Weatherspoon moved to approve and forward to the Oakland County Board of Commissioners Amendment #1 to the Interlocal Agreement between the County of Oakland and the City of Farmington Hills for Heritage Park, extending the timeline for completion of the Parks Action Plan (PAP), Programming and Operations Management Plan (POMP), and Capital Improvement Plan (CIP) associated with the Heritage Park partnership by sixty (60) days. Seconded by LaFontaine. Motion carried unanimously on a roll call vote. March 11, 2026 Page 3 3. Heritage Oaks Park Action Plan, POMP and CIP Nash moved to: 1. Approve the Heritage Oaks Integrated Park Plan, encompassing the Park Action Plan, Capital Improvement Plan, and Park Operations and Management Plan; 2. Approve the Heritage Oaks Supplementary Plan Document, which provides additional implementation context and transition guidance associated with the Integrated Park Plan; and 3. Authorize the Director to implement the approved plans and execute any necessary administrative documents on behalf of the Commission. Seconded by Long. Baker moved to amend the motion as follows: 1. Approve the preliminary Heritage Oaks Integrated Park Plan, encompassing the Park Action Plan, Capital Improvement Plan, and Park Operations and Management Plan; 2. Approve the Heritage Oaks Supplementary Plan Document, which provides additional implementation context and transition guidance associated with the Integrated Park Plan; and 3. Authorize the Director to implement the approved plans and execute any necessary administrative documents on behalf of the Commission. Seconded by Erickson Gault. Motion to amend carried unanimously on a roll call vote. Main motion, as amended, carried unanimously on a roll call vote. 4. Interlocal Partnership Agreements with Bloomfield Hills School District – Johnson Nature Center and Bowers Farm LaFontaine moved to: 1. Approve the Interlocal Agreement with Bloomfield Hills Schools for Johnson Nature Center and authorize the Director to finalize the terms of the agreement, subject to review and approval by Corporation Counsel. 2. Approve the Interlocal Agreement with Bloomfield Hills Schools for Bowers Farm and authorize the Director to finalize the terms of the agreement, subject to review and approval by Corporation Counsel. Seconded by Smith Charles. Motion carried unanimously on a roll call vote. 5. City of Ferndale Community Grant Program Agreement - Amendment Baker moved to approve the Oakland County Parks Community Park and Trail Capital Grant Program Agreement Amendment between the County of Oakland and the City of Ferndale, and to forward to the Oakland County Board of Commissioners for approval. Seconded by Erickson Gault. Motion carried unanimously on a roll call vote. 6. 9Line Corridor Phase II Memorandum of Understanding Smith Charles moved to approve the 9 Line Corridor Phase II Memorandum of Understanding between the County of Oakland, the cities of Novi, Northville, and South Lyon, and the Charter March 11, 2026 Page 4 Township of Lyon, and to forward to the Oakland County Board of Commissioners for approval. Seconded by LaFontaine. Motion carried unanimously on a roll call vote. 7. Madison Heights Property Acquisition (30521 Hales Street) Erickson Gault moved to recommend to the Board of Commissioners approval of the proposed Purchase Agreement with Sharon A Sinclair and Carol A Shulgon for the $325,000 to acquire 0.76 acres of property at 30521 Hales St in Madison Heights, and authorize the Director of Oakland County Parks and Recreation to finalize the agreement language with the advice and approval of Corporation Counsel. Seconded by Baker. Motion carried unanimously on a roll call vote. 8. FY2026 Capital Equipment Budget Amendment Smith Charles moved to approve the proposed amendments to the FY2026 Capital Equipment Budget. Seconded by McPherson. Motion carried unanimously on a roll call vote. 9. Fourth Amendment to the Oakland County 4-H Fair Association Agreement Long moved to approve the Fourth Amendment to the Oakland County 4-H Fair Association Agreement. Seconded by Erickson Gault. Motion carried unanimously on a roll call vote. 10. FY27 DNR ORV Trail Improvement Program Grant Application Approval Banks moved to approve Oakland County Parks’ (OCP) application to the Michigan Department of Natural Resources (MDNR) Off-Road Trail Improvement Program for $150,000, and to forward to the Oakland County Board of Commissioners for approval. Seconded by Smith Charles. Motion carried unanimously on a roll call vote. 11. Authorization for Parks Director to Execute Certain Contracts Baker moved to request that the Oakland County Board of Commissioners adopt a resolution authorizing the Oakland County Parks Director to execute contracts and agreements on behalf of the Oakland County Parks and Recreation Commission, consistent with MCL 46.353, and subject to full compliance with Oakland County purchasing policies and procedures, including required procurement processes, fiscal review, and legal approval. Seconded by Smith Charles. Motion carried unanimously on a roll call vote. UNFINISHED BUSINESS Commissioner McPherson requested an update on the Rackham Golf Course negotiations and Director Ward provided it. March 11, 2026 Page 5 NEW & MISCELLANEOUS BUSINESS 12. Director’s Report Director Ward provided an overview of his report. 13. Executive Committee Update Chair Bagley advised that there is no update on this item. ANNOUNCEMENTS/ADJOURNMENT Chair Bagley encouraged Commissioners to attend the Marshmallow Drop on April 3rd. Ms. Monte outlined the promotional materials that were distributed to Commissioners. At 4:02 p.m., there being no further business to come before the Commission, the meeting was adjourned to April 1, 2026, or to the Call of the Chair. Andrea LaFontaine, OCPRC Secretary Jami Monte, Recording Secretary NOTE: The foregoing minutes are subject to Commission approval. Fund Balance Adopted Amended Actual Favorability/UNF Percentage $68,596,827.00 $68,596,827.00 $50,191,438.34 ($18,405,388.66)73.17% $68,596,827.00 $68,596,827.00 $19,927,042.09 $48,669,784.91 29.05% Adopted Amended Actual Favorability/UNF Percentage $6,574,600.00 $6,574,600.00 $608,375.68 ($5,966,224.32)9.25% $7,400,995.00 $7,400,995.00 $2,553,023.68 $4,847,971.32 34.50% Adopted Amended Actual Favorability/UNF Percentage $1,635,615.00 $1,635,615.00 $0.00 ($1,635,615.00)0.00% $2,177,748.00 $2,177,748.00 $360,959.15 $1,816,788.85 16.57% Adopted Amended Actual Favorability/UNF Percentage $2,226,000.00 $2,222,600.00 $735,366.20 ($1,487,233.80)33.09% $4,490,879.00 $4,490,879.00 $1,408,547.79 $3,082,331.21 31.36% Adopted Amended Actual Favorability/UNF Percentage $320,000.00 $320,000.00 $65,696.50 ($254,303.50)20.53% $446,124.00 $446,124.00 $80,227.43 $365,896.57 17.98% Awarded Amount Paid Out $2,720,216.00 $1,966,750.00 Revenue Expenses FY 2026 YTD Expenses Summary of Campground Programs Summary of ORV Park Operations FY 2026 YTD Revenue FY 2026 YTD Revenue Parks and Recreation Summary of Waterpark Programs Summary of Golf Programs FY 2026 YTD Revenue Expenses Summary of Parks and Recreation FY 2026 YTD Revenue Expenses As of 9/30/2025 Current 3/18/2026 $54,556,755.98 $85,533,451.20 $690,430.92 Expenses Amount Remaining $753,466.00 $2,242,274.65 FY 2025 FY 2026 YTD The County strategy is to invest in longer term Agencies and Treasuries. Before the unprecedented rise in short term rates this strategy consistently outpreformed the short term investments (CDs and High Yeild Savings accounts). FY 2022 - 2026 YTD Expenses Investment Income Summary of Community Grant Program RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 1 Department: Park Operations From: Erik Koppin, Chief – Park Operations and Maintenance – South District Subject: Waterford Oaks BMX License Agreement Renewal RECOMMENDED MOTION Move to approve the License Agreement between the Oakland County Parks and Recreation Commission (OCPRC) and O.C. BMX for the use of the Waterford Oaks BMX Track. INTRODUCTION AND HISTORY The O.C. BMX non-profit organization has been assisting Parks staff with the operation and maintenance of the Waterford Oaks BMX Track for over 30 years. Since starting this agreement in 2022, their parent-run board has taken the track from being ranked last in the state by USA BMX to being ranked second in the nation. This Agreement extends their operation for an additional three years, with it being re-evaluated at the end of the 2028 season. Oakland County Parks staff will then make a recommendation to the OCPRC regarding a possible renewal for O.C. BMX to continue the agreement into the future. O.C. BMX will manage and operate all races (including registration), race leagues, practices, open rides, and concessions at the track. They will coordinate the volunteers at the track, including stagers, starters, announcers, corner marshals, scorers, and gate operation during open rides and races. O.C. BMX maintains the track and grounds inside the gates surrounding it. ATTACHMENTS 1.Waterford Oaks BMX License Agreement RETURN TO AGENDA Page 1 of 18 License Agreement The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a License for use of its property as set forth herein to: Name of Entity or Person (“Licensee”): O.C. BMX Address: 6082 South Edgeway, Grand Blanc, MI 48439 Contact Person: Josh Long Telephone Number: 810-964-1237 E-Mail Address: ljosh21@gmail.com For and in consideration of the issuance of this License Agreement, the Parties agree to the following terms and conditions: 1. Use of OCPRC Property. Licensee may only use the property described below for the purposes set forth in this Agreement. 1.1. Property. Waterford Oaks BMX Track located at Waterford Oaks County Park (1702 Scott Lake Road, Waterford, MI 48382), depicted on Exhibit A, which is incorporated and attached to this Agreement (the “Property”). 1.2. This Agreement sets forth the terms and conditions between OCPRC and Licensee for the Licensee’s operation of the Waterford Oaks BMX Track for the 2026 through 2028 season. The Agreement will be evaluated in October 2028, or at the end of the 2028 season, and recommendations will be made by December 2028 to the OCPRC, by OCPR staff, regarding a possible agreement between OCPRC and Licensee for continued operation of the Waterford Oaks BMX Track. 2. Term of Agreement. This Agreement shall begin on April 1, 2026 (“Effective Date”), and notwithstanding a license generally being terminable at the will of the licensor, and presuming no default by the Licensee in performance of any of the terms and conditions of this Agreement, which may cause the license to be immediately revoked, it shall end on December 31, 2028 (“Termination Date”). 3. Fee. Except as expressly provided otherwise in this Agreement, there is no fee charged to the Licensee under this Agreement. 4. Condition of Property. During this Agreement, Licensee shall keep the Property in good order, in a clean and safe condition, and free of trash. Except for normal wear and tear, Licensee’s use of the Property shall not cause damage or waste to the Property and shall not disrupt OCPRC’s operations on or around the Property. Licensee is responsible to pick up all trash and debris in and around the track and to put it into the appropriate receptacles throughout the day and at the end of each operational date. Further, Licensee is responsible for pulling and replacing trash bags that are full or near full, replacing trash Page 2 of 18 bags in the can, and disposing of the full trash bags in the provided dumpster on site at the end of each operational date. 5. Condition of Property upon end of Agreement. Except for normal wear and tear, at the expiration or termination of this Agreement, Licensee shall leave or return the Property in the same condition that Licensee found it. The Property must be clean and free of all trash and debris. Licensee shall remove of all of its personal property within thirty (30) days of expiration or termination of this Agreement. If Licensee does not remove its personal property within the thirty (30) day period, such property shall be deemed the property of OCPRC and OCPRC shall remove and dispose of it as OCPRC sees fit. Licensee shall be responsible for all costs incurred by OCPRC associated with the removal and disposal of Licensee’s personal property. 6. Compliance with Law and Park Rules. Licensee, including its employees, agents, invitees, volunteers, subcontractors, and any other persons on the Property because of Licensee’s use of the Property, must comply with all applicable federal, state, and local laws, regulations, and ordinances, the OCPRC Rules and Regulations, and the provisions of this Agreement. Failure to comply with this Section may result in the immediate termination of the use of the Property, without advance notice to Licensee at OCPRC’s sole discretion. 7. Signs/Advertisement. Licensee shall not place any signs or advertisements on the Property without the prior written approval of the OCPRC Director or his/her designee. Licensee shall not use the Property in Licensee advertising or informational documents (either electronic or printed copies) without the prior written approval of the OCPRC Director or his/her designee. 8. Alterations, Additions, Changes to Property. Licensee shall not make any alterations, additions, or changes to the Property, outside of the approved 2026 Operations Plan (Exhibit C) without the prior written approval of the OCPRC Director or his/her designee. Exhibit C is incorporated into this Agreement. 9. Property AS IS. LICENSEE ACCEPTS THE PROPERTY “AS IS.” LICENSEE ACKNOWLEDGES THAT LICENSEE HAD THE OPPORTUNITY TO INSPECT THE PROPERTY AND EITHER INSPECTED THE PROPERTY OR CHOSE NOT TO INSPECT THE PROPERTY. 10. No Smoking. Smoking is prohibited within the BMX Track. Spectators are asked to refrain from smoking in public spaces in respect to the athletes training and competing. 11. Alcohol Use on Property. 11.1. Licensee shall not sell or allow anyone to sell alcoholic beverages on the Property, unless prior written approval is given by the OCPRC Director. 11.2. Alcoholic beverages may be consumed, served, and/or sold on the Property, subject to law and the OCPRC Rules and Regulations; except that there are no alcoholic beverages permitted at park beaches, waterparks, or waterpark parking lots. 11.3. BY LAW, NO ONE UNDER 21 MAY CONSUME OR TASTE ALCOHOLIC BEVERAGES ON THE PROPERTY OR OTHER COUNTY PROPERTY. LICENSEE AGREES AND WARRANTS Page 3 of 18 THAT THERE SHALL BE NO SERVICE OR SALE TO OR CONSUMPTION OF ALCOHOLIC BEVERAGES BY PERSONS UNDER AGE 21. 11.4. Licensee shall monitor service and consumption of alcoholic beverages at the Property. Licensee specifically acknowledges that it is solely liable for the service and consumption of any alcoholic beverages at the Property and that such liability shall extend to any aspect regarding the service or consumption of alcoholic beverages. 12. Non-Alcoholic Beverages. Licensee acknowledges that County has an exclusive contract with a company to provide non-alcoholic beverages at the Facility and agrees to comply with such contract. Licensee shall purchase its non-alcoholic beverages through the company as directed by County. Upon request of Licensee, County shall provide a copy of the contract with the company to Licensee. At any time and without notice to Licensee, the County may change companies that provide non-alcoholic beverages. As permitted by the exclusive contract, if a customer requests non-alcoholic beverages that are not covered by the exclusive contract, Licensee may purchase such non-alcoholic beverages from another vendor. 13. Licensee Responsibilities. The following are Licensee’s responsibilities under this Agreement: 13.1. Licensee will manage and operate all races (including registration), race leagues, practices, open rides, bridge program, volunteer workdays and concessions, as well as all race schedules, at the Property. 13.2. Licensee will coordinate the volunteers at the Property, including coordinating stagers, starters, announcers, corner marshals, scorers, and gate operation during open rides and races. Gate operators will be trained and sign an acknowledgment form. 13.3. Licensee will maintain the dirt track at the Property, which includes maintaining straights, lips, crowns, divot repair, removal of rocks/debris, and application of SoilTac (or like product). Additionally, the Licensee maintains the turfgrass within the track and both sides of the fenceline 13.4. Licensee is responsible for keeping the restroom facilities clean and in a usable condition. 13.5. Licensee is responsible for procurement of trophies and awards. 13.6. Licensee will register as the official “Track Operator” through USA BMX. 13.7. Licensee will submit Track Operator Forms (TORFS) to USA BMX. 13.8. Licensee will participate in available webinars and trainings offered by USA BMX. 13.9. Licensee may provide concessions, including bike & helmet rental, at the BMX track, if it so desires. Licensee may use the facilities located on the Property to provide concessions. If Licensee provides concessions, it is responsible for Page 4 of 18 obtaining all permits and licenses required for such service, including but not limited to a ServSafe certificate. Revenue generated from these concessions will be retained by Licensee. 13.10. Licensee will create and distribute marketing materials and content for the BMX Track. All materials must be reviewed and approved by OCPRC Director or his/her designee prior to their distribution. Any use of OCPRC logos/service marks shall be licensed to Licensee as set forth in Exhibit D and Licensee shall follow the OCPR Brand Standards Manual in Exhibit D. Exhibit D is incorporated into this Agreement. 13.11. Licensee will list/show OCPRC as a sponsor for races and special events at the BMX Track, as OCPRC is providing lawn maintenance and utilities for the BMX Track at no cost to Licensee. 13.12. Licensee will inform OCPRC of all BMX sponsors by providing sponsorship agreements or other documentation of sponsorship arrangements in accordance with the OCPRC Sponsorship Policy to the OCPRC Supervisor – Planning & Resource Development. 13.13. Licensee will assist in maintaining all existing OCPRC equipment and replace anything that is removed from the Property. OCPRC will provide Licensee with an inventory of BMX Track equipment. 13.14. Licensee is not an Agent or Employee of County/OCPRC. Licensee, including its employees, agents, invitees, volunteers, subcontractors, and any other persons on the Property because of Licensee’s use of the Property, shall not, in any manner, hold themselves out to be agents, or employees, of OCPRC or Oakland County, Michigan (“County”). Nothing in this Agreement is intended to establish an employer-employee relationship between the OCPRC and Licensee, including its employees, agents, invitees, volunteers, subcontractors, and any other persons on the Property because of Licensee’s use of the Property. In no event, shall Licensee, including its employees, agents, invitees, volunteers, subcontractors, and any other persons on the Property because of Licensee’s use of the Property, be deemed employees, agents, volunteers, or subcontractors of the County. Licensee shall ensure that its employees, agents, invitees, volunteers, subcontractors, and any other persons on the Property because of Licensee’s use of the Property are apprised of their status and the limitations independent contractors have of this status. 13.15. Permits/Licenses. Licensee is responsible for and shall obtain, at its sole expense, all necessary licenses, permits, and other governmental approvals that are necessary for use of the Property, including a liquor license for the sale of alcoholic beverages (if the sale of alcoholic beverages is approved by OCPRC). 14. OCPRC Responsibilities. The following are OCPRC’s responsibilities under this Agreement: Page 5 of 18 14.1. OCPRC will provide Licensee with the department’s Emergency Action Plan and contacts. Licensee coordinates onsite implementation during operation. 14.2. OCPRC may provide OCPR staff assistance, as available, for 2-4 scheduled volunteer workdays for each season. 14.3. OCPRC will provide Licensee with access to 4 access/maintenance gates, concession building, announcing tower, and the starter gate closet. 14.4. OCPRC will maintain grass and weed control outside the track, public address, lighting systems and utilities. 15. Liability/Assurances. 15.1. Damage to County or OCPRC Property. Licensee shall be responsible for any damage to the Property or to any County facility/property that is caused by Licensee, its employees, agents, invitees, volunteers, subcontractors, vendors, or any other persons on or at the Property because of Licensee’s use of the Property. If there is more than one Licensee, they shall be jointly and severally liable for such damage. If damage occurs, OCPRC shall make the necessary repairs and/or replacements or cause a third party to make the necessary repairs and/or replacements. Licensee shall reimburse OCPRC the cost for repairing and/or replacing the damaged facilities/property. OCPRC shall invoice Licensee for such costs and Licensee shall pay such costs within thirty (30) days of receiving the bill. 15.2. Damage to Licensee’s Property. Licensee shall be solely and entirely liable and responsible for any loss or damage resulting from fire, theft or other means to its personal property located, kept, or stored on the Property. 15.3. Liability for Claims. Licensee shall be solely liable and responsible for any Claims, as defined herein, occurring at or on the Property, which arise out of Licensee’s or its employees, agents, invitees, volunteers, or subcontractors use of the Property. 15.4. Hazardous Material/Waste. Licensee shall not cause or allow any person or entity to discharge any hazardous material, waste, or debris on or around any OCPRC or County Property. 15.5. Indemnification. Licensee shall indemnify, hold harmless, and defend (at the County’s election) the County, its Boards, Commissions, elected or appointed officials, and employees from any and all Claims that are incurred by or asserted against the County, its Boards, Commissions, elected or appointed officials, and employees by any person or entity which are alleged to have been caused by or found to arise from the acts, performances, errors, or omissions of Licensee or its employees, agents volunteers, subcontractors, invitees, or any other persons at or on the Property because of Licensee’s use of the Property. 15.6. Definition of Claim. “Claim” means any loss; complaint; demand for relief or damages; lawsuit; cause of action; proceeding; judgment; penalty; costs or other liability of any kind which is imposed on, incurred by, or asserted against the Page 6 of 18 County or for which the County may become legally or contractually obligated to pay or defend against, whether commenced or threatened, including, but not limited to, reimbursement for reasonable attorney fees, mediation, facilitation, arbitration fees, witness fees, court costs, investigation expenses, litigation expenses, or amounts paid in settlement. 15.7. Reservation of Rights/Limitation of Liability. In no event shall the County be liable for any consequential, incidental, indirect, special, and punitive or other damages arising out of this Agreement. This Agreement does not, and is not intended to impair, divest, delegate, or contravene any constitutional, statutory, or other legal right, privilege, power, obligation, duty, or immunity of the County. 15.8. Attorney Fees. The County shall be entitled to reasonable costs and attorney fees from Licensee to enforce any provision of this Agreement. 15.9. Survival. Section 14 and the duties and obligations contained herein shall survive the expiration or termination of this Agreement. 16. Insurance. Licensee shall obtain and maintain insurance according to the specifications set forth in Exhibit B. Exhibit B is attached to and incorporated into this Agreement. 17. Termination. Either Party may terminate this Agreement upon thirty (30) days written notice to the other Party for any reason. 18. No Interest in Property. Licensee, by virtue of this Agreement, shall have not have any title to or interest in the Property or any portion thereof. Licensee has not, does not, and will not claim any such title, interest, or any easement over the Property. This Agreement and/or any related affidavit or instrument shall not be recorded with the Oakland County Register of Deeds. OCPRC shall consider any such recording to be a slander of title. 19. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the Parties. Notwithstanding the foregoing, Licensee shall not assign any portion of this Agreement without the prior written consent of OCPRC. 20. Waiver. Waiver of any term or condition under this Agreement must be in writing. No written waiver, in one or more instances, shall be deemed or construed as a continuing waiver of any term or condition of this Agreement. No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement. 21. Cumulative Remedies. A Party’s exercise of any remedy shall not preclude the exercise of any other remedies, all of which shall be cumulative. A Party shall have the right, in its sole discretion, to determine which remedies are to be exercised and in which order. 22. Amendments. This Agreement cannot be modified unless reduced to writing and signed by both Parties. 23. Severability. If a court of competent jurisdiction finds a term or condition of this Agreement to be illegal or invalid, then the term or condition shall be deemed severed from this Agreement. All other terms or conditions shall remain in full force and effect. Notwithstanding the above, if Licensee’s promise to indemnify, defend, and hold the Page 7 of 18 County harmless is found illegal or invalid, Licensee shall contribute the maximum it is permitted to pay by law toward the payment and satisfaction of any Claims against the County. 24. No Third-Party Beneficiaries. Except as provided for the benefit of the Parties, this Agreement does not and is not intended to create any obligation, duty, promise, contractual right or benefit, right to be indemnified, right to be subrogated to the Parties’ right in this Agreement, or any other right in favor of any other person or entity. 25. Governing Law. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. 26. Counterparts. This Agreement may be executed in one or more counterparts, including facsimile copies, each of which shall be deemed an original, but all of which shall together constitute one instrument. 27. Entire Agreement. This Agreement sets forth all covenants, promises, agreements, conditions, and understandings between the Parties concerning the use of the Property and there are no covenants, promises, agreements, conditions or understandings, either oral or written, between the Parties other than are herein set forth. 28. Authorization. The Parties represent that their respective signatories have the requisite authority to execute and bind them to the duties and responsibilities contained herein. APPROVED AND AUTHORIZED BY LICENSEE: APPROVED AND AUTHORIZED BY OCPRC: NAME: NAME: TITLE: TITLE: DATE: DATE: SIGNATURE SIGNATURE Revised 03/27/2026 Page 8 of 18 EXHIBIT A – DESCRIPTION OF THE PROPERTY Page 9 of 18 EXHIBIT B - INSURANCE REQUIREMENTS A. Insurance Coverages. Licensee shall provide and maintain, at its expense, all insurance as set forth below. The insurance shall be written for not less than any minimum coverage herein specified or required by law, whichever is greater. 1. Commercial General Liability Insurance: with the following minimum limits: $1,000,000 Bodily Injury & Property Damage Each Occurrence Limit $1,000,000 Personal & Advertising Injury Limit $1,000,000 Products/Completed operations $5,000 Medical Expense (Any One Person) $2,000,000 General Aggregate Limit Commercial General Liability Insurance shall contain the following minimum coverages: • Occurrence Form • Premises/Operations • Personal and Advertising Injury • Independent Contractors • Broad Form Property Damage • (Blanket) Broad Form Contractual (including coverage for obligations assumed in this Agreement) 2. Supplemental Coverages – As Needed X Host Liquor Liability Insurance with a limit of $1,000,000 each occurrence shall be required when alcohol is served to guest with no charge. X Liquor Legal Liability Insurance with a limit of $1,000,000 each occurrence shall be required when a cash bar is present and/or alcohol is served by a Caterer. ☐ Other: 3. Workers’ Compensation Insurance with limits statutorily required by any applicable Federal or State Law and Employers Liability insurance with limits of no less than $500,000 each accident, $500,000 disease each employee, and $500,000 disease policy limit. This requirement is waived if there are no Licensee owners or employees. X Fully Insured or State approved self-insurer. ☐ Sole Proprietors must submit a signed Sole Proprietor form. ☐ Exempt entities, Partnerships, LLC, etc., must submit a State of Michigan form WC- 337 Certificate of Exemption. Page 10 of 18 4. Commercial Automobile Liability Insurance covering bodily injury or property damage arising out of the use of any owned, hired, or non-owned automobile with a combined single limits of $1,000,000 each accident. This requirement is waived if there are no company owned, hired or non-owned automobiles utilized in the performance of this Agreement. B. General Insurance Provisions. All certificates of insurance and insurance policies shall contain the following provisions and/or clauses with evidence of same provided to the County of Oakland, 1200 North Telegraph Road, Pontiac, Michigan 48341: 1. All policies of insurance shall be on a primary, non-contributory basis with any other insurance and/or self-insurance carried by the County of Oakland. 2. The insurance company(s) issuing the policy or policies shall have no recourse against the County of Oakland for subrogation, payment of any premiums, deductibles, or assessments under any form of policy. 3. Any and all deductibles in the required insurance policies shall be assumed by and be at the sole risk of Licensee. 4. All policies must be endorsed to include a written waiver of subrogation in favor of the County of Oakland. 5. All insurance policies must be endorsed to name as Additional Insured: the County of Oakland and it officers, directors, employees, appointees and commissioners. 6. Licensee shall require their contractors or sub-contractors not protected under Licensee’s insurance policies, to procure and maintain insurance with coverages, limits, provisions, and/or clauses equal to those required of Licensee in this Agreement. 7. Certificates of insurance must bear evidence of all required endorsements and clauses and must be provided no less than thirty (30) days prior to the event and/or use of the Property; provided however, if the Property is reserved less than thirty (30) days prior to the event and/or use of the Property, the insurance certificate must be provided three (3) business days prior to the event and/or use of the Property. 8. All policies of insurance required in this Agreement shall be issued by companies that are licensed and approved to do business in Michigan and shall have and maintain a minimum A.M. Best rating of A:V or greater. Page 11 of 18 EXHIBIT C – 2026 BMX OPERATIONS PLAN O.C. BMX President: Josh Long Active Board of Directors: Jeff Strobehn, Steve Berry, Amanda McCartney, Sarah Hesse, Katie Dudek, Sara Long I. GOVERNANCE AND ADMINISTRATION Board of Directors Meetings – Licensee will hold periodic meetings for their board and their staff. a. Schedule and Frequency: Board meetings are scheduled to occur at a minimum of once per month. Meetings will be held more frequently if required by ongoing track activity or operational needs. b. Location and Timing: Meetings are held either at the track (in season), via Zoom, or at Lookout Lodge (off season) with coordination with park’s staff, typically before the Saturday race day. This schedule has been consistently maintained since December 2022. c. Attendance: The current average attendance is six (6) Board members per meeting, demonstrating consistent engagement in governance. II. 2026 SEASON PREPARATION AND ASSET MANAGEMENT Facility and Operational Readiness The O.C. BMX Board, consisting of members of the Licensee’s staff/members but which does not include any OCPRC staff/members, will manage all preparations and asset acquisition for the 2026 season: A. Track i. Conduct regular grooming and maintenance of all straightaways and ii. Gate system tune-up, including necessary fabrication and structural iii. Starting Hill structure reinforcement (addressing wood rot) and cosmetic B. Concession i. Secure dedicated volunteer staff to permanently manage concession Page 12 of 18 Category Action Items ii. Obtain all necessary operational permits. iii. Purchase necessary stock items (perishable and nonperishable). iv. Ensure all operations comply with Oakland County brand and health . i. Maintain inventory and availability of . ii. Maintain inventory and availability of . D. Awards and i. Local Races will operate as "ribbon races" to reduce overall cost. Trophies iii. Move-Up Awards (plaques) will be available for riders moving up a class on iv. Trophies will be procured for high-profile events (State Qualifier, Gold Cup E. Office Equipment i. Acquire essential office equipment: Laptop, Printer/Paper, Payment Capture III. 2026 COMPETITIVE & DEVELOPMENT SCHEDULE Practice and Race Schedule Event Type Details A. Practice / Open Schedule is To Be Determined (TBD). B. Local Races i. Start/End Date: Starting most likely the second or third week of April, contingent on track conditions. Concluding when track conditions deteriorate, most mid-November Frequency:Tuesday and Thursday Format: Page 13 of 18 Event Type Details iv. Coordination Required: Schedule requires further coordination with C. High-Profile i. Gold Cup Qualifier: Saturday, June 6th. State Qualifier: D. Race for Life i. Date: Friday, June 5th. ii. Significance: This is a vital national fundraising effort for the Leukemia & Lymphoma Society (LLS), initiated over 40 years ago by former Waterford Oaks local rider Todd Kingsbury after his leukemia diagnosis. It has raised millions of iii. Community Outreach: We will attempt to host members of Todd Kingsbury’s family at the event. This also presents a significant media opportunity for local TV E. Challenge Races & Special Series i. Mudhens Mayhem (Waterford Oaks vs. Toledo Speedway). iii. Heavy Pedalz Race Series: Partnering with a well-known BMX fanzine/clothing brand to draw racers from beyond the typical local pool, generating additional IV. RIDER DEVELOPMENT AND TRAINING Program Details A. Clinics Hosting specialized training clinics featuring notable athletes: Jeff Upshaw (Vet Pro National #1), Drew Polk (Men’s Elite Pro Rider), and Nic Long (Olympic BMX Rider, B. Beginners i. Schedule: May 16th – June 20th. Page 14 of 18 Program Details ii. Expected Participation: Anticipated new rider count of 20+. C. Strider League Continue running the successful Strider League to introduce young children to the sport. Two leagues were successfully run last year, introducing approximately 40 new balance . V. RIDER EQUIPMENT REQUIREMENTS To ensure rider safety during all practices and races: • Helmets are mandatory and must be worn when on the track. • Bike and helmet rentals are available and may be shared based on demand ($10/bike, $5/helmet). • Long pants, long sleeve shirts, and closed-toe shoes are strongly recommended. VI. FINANCIAL AND SPONSORSHIP STRATEGY Sponsorship Status a. Currently Committed Sponsors: Dean Sellers Ford, McLaren Oakland, and Oakland County. b. Target Sponsors: General RV, Waterfall Jewelers, Gardner-White, and other regional partners. c. Running Total Raised for 2026 Season: To Be Determined (TBD). VII. 2026 COMMUNITY ENGAGEMENT AND STRATEGIC GROWTH a. National Race Proposal: Submit a formal proposal to host a USA BMX National Race, which is estimated to bring 10,000 people to Waterford, Michigan, significantly boosting local economic activity. b. Youth Outreach Partnership: Collaborate with The Power Company Kids Club out of Pontiac to introduce BMX to underprivileged youth. We will also continue working with Sheriff Pal to engage younger children in the Strider League. c. County Partnership Camps: Continue to work with Oakland County on organizing two (2) summer camps centered on BMX. Page 15 of 18 d. American Cancer Society Support: Send a Waterford Oaks BMX team to participate in the Waterford Relay for Life (a fundraiser for the American Cancer Society). In return, the American Cancer Society will support the 2026 Race for Life (LLS fundraiser). e. First Responders Race: Partner with the Pontiac Fire Department and surrounding fire/police departments to host a special First Responders race near September 11th. f. Armed Forces Day: Host an Armed Forces Day event in May to support and honor military personnel. VIII. COMMUNICATION & COUNTY COORDINATION PLAN a. Email Updates: Monthly email updates will be provided, including status reports, rider counts, and any emerging issues or ideas. b. Scheduled Check-in Meetings: Regularly scheduled check-in meetings will be held with the County (monthly or bi-monthly, depending on need). OC BMX Responsibilities Oakland County Open Dialogue Provide general updates on operations. Provide feedback on BMX operations. Future of BMX within Oakland County: Continued investment in the current track or Reconfirm continued adherence to the Coordinate schedules / services (lawn care, weed Determine if the County wishes for BMX to continue beyond the 2026 season. New ideas for facility and program IX. 2026 BMX CAMP PROGRAM Licensee and OCPRC agree to collaborate on a BMX camp program to be conducted at the Property during Summer 2026. a. Program Delivery. Licensee shall be responsible for the operation and staffing of the BMX camp program, including provision of qualified personnel, instruction, and all necessary equipment. b. Camp Dates. The BMX camp is anticipated to occur June 15 through June 19, unless otherwise mutually agreed upon in writing. Page 16 of 18 c. Registration and Administration. OCPRC shall be responsible for promotion, marketing, participant registration, collection of all program fees, and management of participant information and rosters. d. Revenue and Compensation. Net program revenue shall be allocated on a seventy percent (70%) basis to Licensee and thirty percent (30%) to OCPRC. Following completion of the camp program, Licensee shall submit an invoice to OCPRC for its seventy percent (70%) share. OCPRC shall remit payment within thirty (30) days of receipt of a complete and accurate invoice. e. Independent Contractor Status. The BMX camp program shall be delivered by Licensee as an independent contractor. Nothing in this section alters the independent contractor relationship established elsewhere in this Agreement. f. Compliance. Licensee shall ensure that all camp activities comply with applicable laws, safety standards, and OCPRC policies, including youth programming requirements. g. Liability. All liability, indemnification, and insurance provisions contained in this Agreement shall apply to the BMX camp program. Page 17 of 18 EXHIBIT D – USE OF SERVICEMARK/LOGO 1) OCPRC grants to Licensee the non-exclusive right to use its Servicemark/Logo (hereinafter “Mark”), described and listed in the Servicemark Guidelines (below), for programs and activities that are directly related to this Agreement. 2) The Mark may be used on: (Applicable if Checked): a) X Printed materials b) X Electronic materials c) X Licensee’s website: http://www.waterfordoaksbmx.com/ 2) Licensee shall not use the Mark for any other purpose. Licensee shall not provide copies to a third-party of any artwork provided by OCPRC and referenced in this Exhibit without the express consent of the OCPRC Director or his/her designee. 3) The Mark must be used by Licensee as shown in the Servicemark Guidelines, with no variations of color, font, or proportion. Licensee acknowledges that OCPRC/Oakland County has intellectual property rights in the Mark. Nothing in this Agreement gives Licensee any right, title, or interest in the Mark. Licensee may not take any action that will interfere with OCPRC/County’s rights in the Mark. 4) OCPRC may terminate Licensee’s rights under this Exhibit, if OCPRC notifies Licensee it has breached the terms of this Exhibit and Licensee fails to cure the breach within ten (10) business days of notice of breach. Following termination of this Exhibit, Licensee shall have ten (10) business days to remove the Mark from the materials and/or website authorized for use above. Licensee shall provide OCPRC with written confirmation that such actions have been taken. Upon termination of the Agreement, Licensee shall cease all use of the Mark. Page 18 of 18 Servicemark Guidelines The Guidelines for proper use of the Mark provided to the Licensee are as follows: Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 2 Department: Park Operations From: Thomas Hughes, Chief of Park Operations and Maintenance – North District Subject: FY2026 Capital Equipment Budget Amendment RECOMMENDED MOTION Move to approve the proposed amendments to the FY2026 Capital Equipment Budget. INTRODUCTION AND HISTORY Staff is requesting approval to amend the FY2026 Capital Equipment Budget to allow for the purchase of two (2) pieces of equipment for Holly Oaks Park operations and maintenance activities. These additions are necessary to improve operational efficiency, maintain service levels, and provide access and recreational experiences. An updated FY2026 Capital Equipment Budget with equipment requests highlighted is provided. The total amount for the requested equipment is $45,000 with the purchases funded from the FY2026 Capital Equipment budget remaining balance. The FY2026 Capital Equipment Budget will remain unchanged at $4,500,000. Proposed Equipment: 1.Four Passenger UTV – A four passenger side by side vehicle is requested to have a dual- purpose role. The vehicle will be used by park staff to perform maintenance tasks and will also be used for tours of the park for internal programs and potential park rentals. Budgeted Amount: $35,000 2. Fuel Cube – A 500-gal fuel cube is being requested to store fuel for equipment onsite. Large equipment has been purchased at Holly Oaks to perform park maintenance by park staff instead of contracting the maintenance services. Adding equipment created a need for the storage of minimum fuel quantities to operate the equipment. Currently fuel is transported to the park in 5-gal containers. Budgeted Amount: $10,000 ATTACHMENTS 1. FY2026 Capital Equipment Budget with Proposed Equipment Highlighted RETURN TO AGENDA Park/Department Program Proposed Equipment Type Budgeted Amount Addison Oaks ADD710 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ Addison Oaks ADD710 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ Addison Oaks ADD710 Rokon Trail Grooming Motor Bike Grounds Equipment 13,000.00$ Addison Oaks ADD710 Bobcat - Brush Grapple Mower 6,500.00$ Addison Oaks ADD710 Bobcat - Brushcat Rotary Cutter Mower 9,000.00$ Addison Oaks ADD710 Bobcat - Articulating Cutting Head Mower 25,000.00$ Addison Oaks ADD710 Utility Vehicle - Medium Duty Utility Vehicle 25,000.00$ Addison Oaks ADD710 Z-Turn Mower Mower 18,000.00$ Addison Oaks ADD710 Turbine Blower Grounds Equipment 11,000.00$ Addison Oaks ADD710 Tractor Tractor 95,000.00$ Addison Oaks ADD710 Adult Handcycle Adaptive Equipment 5,951.00$ Addison Oaks ADD710 3 Wheel Off Road Wheel Chair Adaptive Equipment 5,425.00$ Admin ADM000 6-person Shuttle Cart Utility Vehicle 25,000.00$ Catalpa Oaks CAT700 Z-Turn Mower Mower 18,000.00$ Catalpa Oaks CAT700 Z-Turn Mower Mower 18,000.00$ Facilities Maintenance FM700 Towable Generator Grounds Equipment 40,000.00$ Facilities Maintenance FM700 Towable Generator Grounds Equipment 40,000.00$ Facilities Maintenance FM700 Track Lift Grounds Equipment 162,000.00$ Facilities Maintenance FM700 Air Compressor Grounds Equipment 35,000.00$ Facilities Maintenance FM700 Equipment Trailer Trailer 9,000.00$ Facilities Maintenance FM700 Fuel Trailer Trailer 28,000.00$ Glen Oaks GLG010 Topdressor Grounds Equipment 30,000.00$ Glen Oaks GLG010 Aerifier Grounds Equipment 35,000.00$ Glen Oaks GLG010 Toolcat w Accessories Tractor 120,000.00$ Glen Oaks GLG010 Greens Mower Mower 45,000.00$ Glen Oaks GLG010 Greens Mower Mower 45,000.00$ Glen Oaks GLG010 Greens Mower Mower 45,000.00$ Glen Oaks GLG010 Non-Vibratory Rollers Grounds Equipment 6,455.00$ Glen Oaks GLG010 Mower Accessories Grounds Equipment 10,884.92$ Glen Oaks GLG010 Surrounds Mower Mower 46,202.52$ Glen Oaks GLG010 Greens Brush Grounds Equipment 8,000.00$ Groveland Oaks GRV710 Large Area Rough Mower Mower 95,000.00$ Groveland Oaks GRV710 Utility Vehicle - Medium Duty Utility Vehicle 25,000.00$ Groveland Oaks GRV710 Utility Vehicle - Medium Duty Utility Vehicle 25,000.00$ Groveland Oaks GRV710 Loader with Backhoe Tractor 95,000.00$ Groveland Oaks GRV710 Turbine Blower Grounds Equipment 11,000.00$ Groveland Oaks GRV710 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ Groveland Oaks GRV710 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ Groveland Oaks GRV710 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ OAKLAND COUNTY PARKS FY2026 Capital Equipment Budget Groveland Oaks GRV710 3 Wheel Off Road Wheel Chair Adaptive Equipment 5,425.00$ Holly Oaks HRV700 Bulldozer Tractor 200,000.00$ Holly Oaks HRV700 Utility Vehicle - Medium Duty Utility Vehicle 22,000.00$ Holly Oaks HRV700 Utility Vehicle - Medium Duty Utility Vehicle 35,000.00$ Holly Oaks HRV700 Fuel Cube Grounds Equipment 10,000.00$ Independence Oaks IND700 Turbine Blower Grounds Equipment 15,000.00$ Independence Oaks IND700 Turbine Blower Grounds Equipment 11,000.00$ Independence Oaks IND700 Utility Vehicle - Light Duty Utility Vehicle 15,000.00$ Independence Oaks IND700 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ Independence Oaks IND700 Bobcat Toolcat Tractor 100,000.00$ Independence Oaks IND700 Utility Vehicle - Medium Duty Utility Vehicle 25,000.00$ Independence Oaks IND700 Utility Vehicle - Heavy Duty Utility Vehicle 50,000.00$ Independence Oaks IND700 4x4 ATV Utility Vehicle 30,000.00$ Independence Oaks IND700 4x4 ATV Utility Vehicle 25,492.66$ Independence Oaks IND700 Deck Over Trailer Trailer 13,500.00$ Independence Oaks IND700 Rescue Boat Grounds Equipment 30,000.00$ Independence Oaks IND700 Brine Sprayer Grounds Equipment 9,995.58$ Independence Oaks IND700 3 Wheel Off Road Wheel Chair Adaptive Equipment 5,425.00$ Lyon Oaks LYP010 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ Lyon Oaks LYP010 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ Lyon Oaks LYP010 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ Lyon Oaks LYP700 Utility Vehicle - Medium Duty Utility Vehicle 25,000.00$ Lyon Oaks LYP700 Utility Vehicle - Medium Duty Utility Vehicle 25,000.00$ Lyon Oaks LYP700 Utility Vehicle - Medium Duty Utility Vehicle 25,000.00$ Lyon Oaks LYP010 Greens Roller Grounds Equipment 25,000.00$ Lyon Oaks LYP010 Turbine Blower Grounds Equipment 11,000.00$ Lyon Oaks LYP010 Utility Vehicle - Heavy Duty Utility Vehicle 45,000.00$ Lyon Oaks LYP010 Utility Vehicle - Medium Duty Utility Vehicle 25,000.00$ Lyon Oaks LYP010 Fairway Mower Mower 85,000.00$ Lyon Oaks LYP010 Surrounds Mower Mower 45,000.00$ Lyon Oaks LYP010 Surrounds Mower Mower 45,000.00$ Lyon Oaks LYP010 Aerifier Grounds Equipment 35,000.00$ Lyon Oaks LYP010 Verticut Units Grounds Equipment 15,656.00$ Lyon Oaks LYP010 Z-Turn Mower Mower 18,000.00$ Lyon Oaks LYP010 Bunker Rake Grounds Equipment 25,000.00$ Lyon Oaks LYP010 Topdressor Grounds Equipment 25,000.00$ Natural Resources NR431 Track Loader Tractor 90,000.00$ Natural Resources NR431 Fecon Bullhead 74SS Mulcher Mower 40,000.00$ Natural Resources NR431 Water Quality Sensor (4)Grounds Equipment 80,000.00$ Natural Resources NR431 Mini Skid Brush Cutter Grounds Equipment 8,000.00$ Natural Resources NR431 4x4 Side by Side Utility Vehicle 30,000.00$ Natural Resources NR431 Heavy duty High Flow brush cutter Mower 15,000.00$ Natural Resources NR431 Skid Steer Grounds Equipment 80,000.00$ Natural Resources NR431 Portable self driven tracked boom lift Grounds Equipment 160,000.00$ Natural Resources NR431 Dump Trailer Trailer 10,000.00$ Orion Oaks ORN700 Fuel Tank Grounds Equipment 8,000.00$ Orion Oaks ORN700 Z-Turn Mower Mower 16,000.00$ Recreation REC020 Climbing Tower Recreation Equipment 45,000.00$ Recreation REC020 Towable Light Tower Recreation Equipment 8,000.00$ Recreation REC020 Towable Light Tower Recreation Equipment 8,000.00$ Recreation REC020 Cargo Trailer Trailer 18,000.00$ Recreation REC020 Cargo Trailer Trailer 18,000.00$ Recreation REC020 Inflatable Obstacle Course Recreation Equipment 12,000.00$ Recreation REC020 Inflatable Obstacle Course Recreation Equipment 12,000.00$ Recreation REC020 MOBILE STAGE 2 Recreation Equipment 165,000.00$ Red Oaks RDP010 Greens Mower Mower 45,000.00$ Red Oaks RDP010 Sprayer Grounds Equipment 60,000.00$ Red Oaks RDP010 Surrounds Mower Mower 45,885.06$ Red Oaks RDP010 Triplex Roller Kit Grounds Equipment 10,000.00$ Red Oaks RDP700 Utility Vehicle - Medium Duty Utility Vehicle 25,000.00$ Red Oaks RDP700 Utility Vehicle - Medium Duty Utility Vehicle 25,000.00$ Red Oaks RDP700 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ Red Oaks RDP700 Z-Turn Mower Mower 18,000.00$ Red Oaks RDP700 200 Gallon Electric Brine Sprayer Grounds Equipment 7,000.00$ Red Oaks RDP700 6'6" Compact Vehicle Snow Plow Grounds Equipment 6,000.00$ Red Oaks RDP700 Tig/Mig Welder Tools 7,000.00$ Red Oaks RDP700 Ventrac Boom Mower Attachment Mower 20,000.00$ Red Oaks RDP740 Pool Vacuum Grounds Equipment 7,000.00$ Rose Oaks RSE700 Ventrac w/ Attachments Tractor 85,000.00$ Springfield Oaks SPR010 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ Springfield Oaks SPR010 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ Springfield Oaks SPR010 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ Springfield Oaks SPR010 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ Springfield Oaks SPR010 Agrimetal Greens Roller Grounds Equipment 25,000.00$ Springfield Oaks SPR010 Towable Generator Grounds Equipment 40,000.00$ Springfield Oaks SPR010 Greens Mower Mower 45,000.00$ Springfield Oaks SPR010 Surrounds Mower Mower 45,000.00$ Springfield Oaks SPR010 Bunker Rake Grounds Equipment 25,000.00$ Springfield Oaks SPR010 Turbine Blower Grounds Equipment 12,000.00$ Springfield Oaks SPR010 Utility Vehicle - Heavy Duty Utility Vehicle 50,000.00$ Springfield Oaks SPR010 Utility Vehicle - Heavy Duty Utility Vehicle 30,000.00$ Springfield Oaks SPR010 Turfline Greens Care Grounds Equipment 19,000.00$ Waterford Oaks WTR700 Toolcat Tractor 90,000.00$ Waterford Oaks WTR700 Z-Turn Mower Mower 16,000.00$ Waterford Oaks WTR700 200 Gallon Electric Brine Sprayer Grounds Equipment 7,000.00$ Waterford Oaks WTR700 6'6" Compact Vehicle Snow Plow Grounds Equipment 6,000.00$ Waterford Oaks WTR700 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ Waterford Oaks WTR700 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ Waterford Oaks WTR700 Utility Vehicle - Medium Duty Utility Vehicle 22,000.00$ Waterford Oaks WTR700 Bed Mounted Salt Spreader Grounds Equipment 10,000.00$ Waterford Oaks WTR700 Flat Bed Trailer Trailer 10,000.00$ Waterford Oaks WTR700 Dump Trailer Trailer 15,000.00$ Waterford Oaks WTR700 Angle Brush Attachment Trailer 8,000.00$ White Lake Oaks WLG010 Utility Vehicle - Heavy Duty Utility Vehicle 50,000.00$ White Lake Oaks WLG010 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ White Lake Oaks WLG010 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ White Lake Oaks WLG010 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ White Lake Oaks WLG010 Utility Vehicle - Light Duty Grounds Equipment 30,000.00$ White Lake Oaks WLG010 Utility Vehicle - Light Duty Grounds Equipment 12,000.00$ White Lake Oaks WLG010 Large Area Rough Mower Mower 85,000.00$ White Lake Oaks WLG010 Aerifier Grounds Equipment 30,000.00$ Total 4,421,797.74$ Budget 4,500,000.00$ Balance 78,202.26$ Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 3 Department: Park Operations From: Jim Dunleavy – Manager Subject: Parks Facility/Property Use Agreement Update RECOMMENDED MOTION Motion to approve the updated Parks Facility/Property Use Agreement, including Parts I and II, and to authorize the Director to approve and modify Part III (Rules for Specific Facility/Property). INTRODUCTION AND HISTORY In 2016, staff worked with Corporation Counsel to develop a standardized Facility/Property Use Agreement for Parks facilities, property, and equipment. This resulted in the Parks Commission approval of the agreement in late 2016. The agreement has not been reviewed or updated since that time. Since approval of the original agreement, Parks operations have expanded significantly. The department now operates grill rooms with food and beverage service and directly manages Event Centers, which were previously operated by contracted vendors. These changes introduced new responsibilities and risks that were not addressed in the original agreement, creating a need for an update. Staff collaborated with Risk Management and Corporation Counsel to review and revise the agreement. Currently, one Agreement is used for all Parks and the rules for all property, facilities and equipment is attached to the one agreement. A major change in the updated agreement is each Park will have their own agreement with specific rules for that park attached to the Agreement. Parts I and II will remain standardized across all parks, covering insurance and legal requirements. Part III will contain rules specific to each park, facility, or operation. For example, the Springfield Oaks agreement will include rules specific to the Ellis Barn, such as restrictions on open flames and helium use. Staff is requesting that the Parks Commission approve Parts I and II of the agreement and also delegate authority to the Director to approve and modify Part III (site-specific rules). This will allow for efficient updates as operations evolve or new facilities are added. ATTACHMENTS 1.Parks Facility/Property Use Agreement Update – Redlined Version 2.Parks Facility/Property Use Agreement Update – Clean Version RETURN TO AGENDA Page 1 of 11 (Approved by OCPRC 04-01-2612-06-16) FACILITY/PROPERTY USE AGREEMENT This Agreement is between the Oakland County Parks and Recreation Commission (“OCPRC”) and the entity/person listed below for the use of the facility/property described below. This Agreement includes the Part I-General Terms and Conditions, the Part II-Insurance Requirements, and the Part III-Rules for Specific Facility/Property (collectively the “Agreement”). Name of Entity/Person using Facility/Property (hereinafter “User): Address: Contact Person: Telephone Number: E-Mail Address: Facility/Property to be used (hereinafter “Property”): Event/Activity: Date/Start Time and End Time: Fee: Amount of Security Deposit: Insurance Requirements: (If User answers "Yes" to any of the below questions or if User rents bleachers or stages, then uUser shall provide and maintain, at its expense, the insurance as set forth in Part IIherein, beginning on page 6.) Yes No Is this reservation/event for a Wedding? Is there expected to be more than 250 150 people in attendance at the event/facility? Is the reservation being booked by an organized entity/group (not an individual)? Will there be alcohol provided present (not sold) at the event? Will there be alcohol SOLD at the event or tickets SOLD to the event that includes alcohol? at the event? (Subject to OCPRC Director approval) Reservation Number: By signing, I acknowledge that I have received and read the entire Agreement and I agree to comply with all the terms and conditions of this Agreement. I certify that all information provided to OCPRC, in connection with this Agreement, is true and accurate. If, at any time, before the Event/Activity any information that I provided changes, I will inform OCPRC of the changes. The Property will not be reserved until this Agreement is signed and the Fee and Security Deposit are paid in full. Signature Date Name & Title: Page 2 of 11 (Approved by OCPRC 04-01-2612-06-16) PART I - GENERAL TERMS AND CONDITIONS 1. Use of Property. 1.1. Use: User may exclusively use the Property according to this Agreement and for the purposes set forth herein and for no other purposes. OCPRC provides the Property for use by the public on a first-come, first- served basis with the primary intent to provide quality recreation experiences, promote healthy lifestyles, and promote the protection of natural resources. 1.2. Payment of Fee and Security Deposit: The Fee and Security Deposit are due, in full, at the time this Agreement is signed. Payment may be made by cash, check, or credit card (VISA, Mastercard, or Discover). If the reservation is made less than 14 calendar days before the Date/Start Time listed in this Agreement, payment may only be made by cash or credit card. 1.3. Cancellation/Termination by User & Refunds: User may cancel/terminate this Agreement up to the Date/Start Time listed in this Agreement with the following charges: 1.3.1. Cancellation/Termination 30 Days or More Before Date/Start Time. If User cancels/terminates this Agreement 30 calendar days or more prior to the Date/Start Time listed in this Agreement, then the entire Fee and Security Deposit will be refunded to User, except for $25 or 10% of the Fee, whichever amount is greater. This amount shall be kept by OCPRC to cover administrative costs. Cancellation/Termination Less than 30 Days Before Date/Start Time. If User cancels/terminates this Agreement less than 30 days from the Date/Start Time listed in this Agreement, then only the Security Deposit will be refunded to User. OCPRC will keep the entire Fee as a cancellation/termination charge to cover administrative costs and missed business opportunities. [This section to be inserted into the site specific rules.] 1.4.1.3. Change in Reservation. If User changes its reservation for use of the Property prior to the Date/Start Time listed in this Agreement, User may be responsible for additional costs or additional fees associated with such change. 1.5.1.4. Return of Security Deposit. The Security Deposit will be returned in full to User within twenty-one (3021) business calendar days from the Date/End Time listed in this Agreement, unless one or more of the following events occur: (1) User or its employees, agents, volunteers, subcontractors, invitees, and/or any other persons on or using the Property because of this Agreement violates or does not comply with any term or condition of this Agreement or (2) User does not return the Property in the same condition as User received it, normal wear and tear excepted. If one of the above-listed events occurs, then User forfeits the entire Security Deposit and OCPRC shall keep the Security Deposit to cover its costs. There will be no partial refunds of the Security Deposit. 1.6.1.5. Manner of Security Deposit Refund. If User pays the Security Deposit with a check or cash, the Security Deposit will be refunded (if warranted) by check. If User pays the Security Deposit with a credit card, the Security Deposit will be refunded (if warranted) to the credit card; however, OCPRC reserves the right to refund the Security Deposit via check. If the Security Deposit is refunded by check, the check will be made out to the person(s) or entity(ies) who are party to this Agreement. 1.7. Condition of Property. User shall keep the Property in good order, in a clean and safe condition, and free of trash. Except for normal wear and tear, User’s use of the Property shall not cause damage or waste to the Property and shall not disrupt OCPRC’s operations on or around the Property. Except for normal wear and tear, User shall leave or return the Property in the same condition that User found it.User is responsible for putting all trash and debris into trash cans and removing and disposing of all decorations used on or around the Property. [This sentence to be inserted into the site specific rules.] 1.8. Condition of Property upon end of Agreement. Except for normal wear and tear, User shall leave or return the Property in the same condition that User found it. The Property must be clean and free of all trash and debris at the end of this Agreement. All trash and debris shall be placed in the appropriate trash receptacle. [This sentence to be inserted into the site specific rules.] Page 3 of 11 (Approved by OCPRC 04-01-2612-06-16) 1.6. 1.9.1.7. Compliance with Law and Park Rules. User, including its employees, agents, invitees, volunteers, subcontractors, and any other persons on the Property because of User’s use of the Property, must comply with all applicable federal, state, and local laws, regulations, orders, guidelines and ordinances, the OCPRC Rules and Regulations, the provisions of this Agreement, and any specific rules for the Property. Failure to comply with this Section may result in the immediate termination of the use of the Property, without advance notice to User and without refund of the Fee or Security Deposit, at OCPRC’s sole discretion. 1.10.1.8. Signs/Advertisement. User shall not place any signs or advertisements on the Property without the prior written approval of the OCPRC Park Supervisor. User shall not use the Property in User advertising or informational documents (either electronic or printed copies) without the prior written approval of OCPRC Executive OfficerDirector or his/her designee. 1.11.1.9. Alterations, Additions, Changes to Property. User shall not make any alterations, additions, or changes to the Property, unless prior written approval is given by OCPRC Executive OfficerDirector or his/her designee. 1.12.1.10. Property AS IS. USER ACCEPTS THE PROPERTY “AS IS.” USER ACKNOWLEDGES THAT USER HAD THE OPPORTUNITY TO INSPECT THE PROPERTY AND EITHER INSPECTED THE PROPERTY OR CHOSE NOT TO INSPECT THE PROPERTY. 1.13.1.11. Alcohol Use on Property. 1.13.1.1.11.1. Alcoholic beverages may be consumed, served, and/or sold on the Property, subject to this Agreement, the law, and the OCPRC Rules and Regulations; except that there are no alcoholic beverages permitted at park beaches, waterparks, or waterpark parking lots. 1.13.2.1.11.2. User shall not sell or allow anyone to sell alcoholic beverages on the Property, unless prior written approval is given by the OCPRC Director. 1.13.3.1.11.3. BY LAW, NO ONE UNDER 21 MAY CONSUME OR TASTE ALCOHOLIC BEVERAGES ON THE PROPERTY OR OTHER OAKLAND COUNTY PROPERTY. USER AGREES AND WARRANTS THAT THERE SHALL BE NO SERVICE OR SALE TO OR CONSUMPTION OF ALCOHOLIC BEVERAGES BY PERSONS UNDER AGE 21. 1.11.4. User shall monitor service and consumption of alcoholic beverages at the Property. User specifically acknowledges that it is solely liable for the service and consumption of any alcoholic beverages at the Property and that such liability shall extend to any aspect regarding the service or consumption of alcoholic beverages. 1.13.4.1.11.5. This subsection does not apply to the rental of the bleachers and stages. 1.14.1.12. User Not Agent of County/OCPRC. User, including its employees, agents, invitees, volunteers, subcontractors, and any other persons on the Property because of User’s use of the Property, shall not, in any manner, hold themselves out to be agents, employees, or volunteers of OCPRC or Oakland County, Michigan (“County”). 1.15.1.13. Permits/Licenses. User is responsible for and shall obtain, at its sole expense, all necessary licenses, permits, and other governmental approvals that are necessary for use of the Property, including a liquor license for the sale of alcoholic beverages, if applicable. (if the sale of alcoholic beverages is approved by the OCPRC). 2. Liability/Assurances. 2.1. Damage to County or OCPRC Property. User shall be responsible for any damage to the Property or to any County or OCPRC facility/property that is caused by User, its employees, agents, invitees, volunteers, subcontractors, vendors, or any other persons on or at the Property because of User’s use of the Property. If there is more than one User, they shall be jointly and severally liable for such damage. If damage occurs, OCPRC shall make the necessary repairs and/or replacements or cause a third party to make the necessary repairs and/or replacements, provided, however, that User shall reimburse OCPRC the cost for repairing Page 4 of 11 (Approved by OCPRC 04-01-2612-06-16) and/or replacing the damaged facilities/property. OCPRC shall invoice User for such costs and User shall pay such costs within thirty (30) calendar days of receiving the bill. 2.2. Damage to User’s Property. User shall be solely and entirely liable and responsible for any loss or damage resulting from fire, theft or other means to its personal property located, kept, or stored on the Property. 2.3. Liability for Claims. User shall be solely liable and responsible for any Claims, as defined herein, occurring at or on the Property, which arise out of User’s or its employees, agents, invitees, volunteers or subcontractors use of the Property or any other persons on or at the Property because of User’s use of the Property. 2.4. Hazardous Material/Waste. User shall not cause or allow any person or entity to discharge any hazardous material, waste, or debris on or around any OCPRC or County Property. 2.5. Indemnification. User shall indemnify, hold harmless, and defend the County, its Boards, Commissions, officials, and employees from any and all Claims, as defined herein, that are incurred by or asserted against the County or its Boards, Commissions, officials, and employees by any person or entity, which are alleged to have occurred during the use of Property, or which are alleged to have been caused by or found to arise from the acts or omissions of User or its employees, agents, volunteers, subcontractors, invitees, vendors, or any other persons on the Property because of User’s use of the Property. 2.6. Definition of Claim. “Claim” means any loss; complaint; demand for relief or damages; lawsuit; cause of action; proceeding; judgment; penalty; costs or other liability of any kind which is imposed on, incurred by, or asserted against the County or for which the County may become legally or contractually obligated to pay or defend against, whether commenced or threatened, including, but not limited to, reimbursement for reasonable attorney fees, mediation, facilitation, arbitration fees, witness fees, court costs, investigation expenses, litigation expenses, or amounts paid in settlement. 2.7. Reservation of Rights/Limitation of Liability. In no event shall the County be liable for any consequential, incidental, indirect, special, and punitive or other damages arising out of this Agreement. This Agreement does not, and is not intended to impair, divest, delegate, or contravene any constitutional, statutory, or other legal right, privilege, power, obligation, duty, or immunity of the County. 2.8. Attorney Fees. The County shall be entitled to reasonable costs and attorney fees from User to enforce any provision of this Agreement. 2.9. Survival. Section 2 and the duties and obligations contained herein shall survive the expiration or termination of this Agreement. 3. Force Majeure. Notwithstanding any other term or condition of this Agreement, neither Party shall be liable for failure to perform duties or obligations contained herein caused by events beyond their reasonable control, including but not limited to: (a) acts of public enemies; (b) natural disasters; (c) terrorism; (d) war; (e) insurrection or riot; (f) strikes, lockouts, work stoppages, or other labor difficulties; (g) closure of OCPRC Property or County Property; or (h) compliance with law (“Force Majeure Event”). Reasonable notice shall be given to the affected Party of a Force Majeure Event. Notwithstanding any other term or condition of this Agreement, if User is not able to use the Property due to a Force Majeure Event, the entire Fee and Security Deposit shall be refunded to User. 4. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the Parties. Notwithstanding the foregoing, User shall not assign or transfer any portion of this Agreement without the prior written approval of the OCPRC Executive OfficerDirector. 5. Waiver. Waiver of any term or condition under this Agreement must be in writing. No written waiver, in one or more instances, shall be deemed or construed as a continuing waiver of any term or condition of this Agreement. No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement. 6. Cumulative Remedies. A Party’s exercise of any remedy shall not preclude the exercise of any other remedies, all of which shall be cumulative. A Party shall have the right, in its sole discretion, to determine which remedies are to be exercised and in which order. 7. Amendments. This Agreement cannot be amended or modified unless reduced to writing and signed by both Parties. Page 5 of 11 (Approved by OCPRC 04-01-2612-06-16) 8. Severability. If a court of competent jurisdiction finds a term or condition of this Agreement to be illegal or invalid, then the term or condition shall be deemed severed from this Agreement. All other terms or conditions shall remain in full force and effect. Notwithstanding the above, if User’s promise to indemnify, defend, and hold the County harmless is found illegal or invalid, User shall contribute the maximum it is permitted to pay by law toward the payment and satisfaction of any Claims against the County. 9. Governing Law. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. 10. Counterparts. This Agreement may be executed in one or more counterparts, including electronic copies or facsimile copies, each of which shall be deemed an original, but all of which shall together constitute one instrument. 11. Entire Agreement. This Agreement represents the entire agreement and understanding between the Parties regarding the facilities/property. This Agreement supersedes all other prior oral or written understandings, communications, agreements, or contracts between the Parties regarding the facilities/property. Page 6 of 11 (Approved by OCPRC 04-01-2612-06-16) ☐ ☐ ☐ ☐ ☐ PART II - INSURANCE REQUIREMENTS A. Insurance Questions. Yes No 1. Is this reservation/event for a Wedding? 2. Is there expected to be more than 250 150 people in attendance at the event/facility? 3. Is the reservation being booked by an organized entity/group (not an individual)? 4. Will there be alcohol provided present (not sold) at the event? 5. Will there be alcohol SOLD at the event or tickets SOLD to the event that includes alcohol? at the event? (Subject to OCPRC approvalDirector) B. Insurance Coverages. If User answers “yes” to any of the above-listed “insurance questions,” or if User rents bleachers or stages, then User shall provide and maintain, at its expense, all insurance as set forth below. The insurance shall be written for not less than any minimum coverage herein specified or required by law, whichever is greater. 1. Commercial General Liability Insurance: with the following minimum limits: $1,000,000 Personal & Advertising Injury Limit $1,000,000 Products/Completed operations $5,000 Medical Expense (Any One Person) Commercial General Liability Insurance shall contain the following minimum coverages: • Occurrence Form • Premises/Operations • Personal and Advertising Injury • Independent Contractors • Broad Form Property Damage • (Blanket) Broad Form Contractual (including coverage for obligations assumed in this Agreement) 2. Supplemental Coverages – As Needed Host Liquor Liability Insurance with a limit of $1,000,000 each occurrence shall be required when alcohol is served to guests with no charge. Liquor Legal Liability Insurance with a limit of $1,000,000 each occurrence shall be required when a cash bar is present and/or alcohol is served by a Caterer. Other: 3. Workers’ Compensation Insurance with limits statutorily required by any applicable Federal or State Law and Employers Liability insurance with limits of no less than $500,000 each accident, $500,000 disease each employee, and $500,000 disease policy limit. This requirement is waived if there are no User owners or employees. Fully Insured or State approved self-insurer. Sole Proprietors must submit a signed Sole Proprietor form. Page 7 of 11 (Approved by OCPRC 04-01-2612-06-16) ☐ Exempt entities, Partnerships, LLC, etc., must submit a State of Michigan form WC-337 Certificate of Exemption. 4. Commercial Automobile Liability Insurance covering bodily injury or property damage arising out of the use of any owned, hired, or non-owned automobile with a combined single limits of $1,000,000 each accident. This requirement is waived if there are no company owned, hired or non-owned automobiles utilized in the performance of this Agreement. C. General Insurance Provisions. All certificates of insurance and insurance policies shall contain the following provisions and/or clauses with evidence of same provided to the County of Oakland, 1200 North Telegraph Road, Pontiac, Michigan 48341: 1. All policies of insurance shall be on a primary, non-contributory basis with any other insurance and/or self- insurance carried by the County of Oakland. 2. The insurance company(s) issuing the policy or policies shall have no recourse against the County of Oakland for subrogation, payment of any premiums, deductibles, or assessments under any form of policy. 3. Any and all deductibles in the required insurance policies shall be assumed by and be at the sole risk of the User. 4. All policies must be endorsed to include a written waiver of subrogation in favor of the County of Oakland. 5. All insurance policies must be endorsed to name as Additional Insured: the County of Oakland and it officers, directors, employees, appointees and commissioners. 6. User shall require their contractors or sub-contractors not protected under User’s insurance policies, to procure and maintain insurance with coverages, limits, provisions, and/or clauses equal to those required of User in this Agreement. 7. Certificates of insurance must bear evidence of all required endorsements and clauses and must be provided no less than thirty (30) days prior to the event and/or use of the Property; provided however, if the Property is reserved less than thirty (30) days prior to the event and/or use of the Property, the insurance certificate must be provided three (3) business days prior to the event and/or use of the Property. 8. All policies of insurance required in this Agreement shall be issued by companies that are licensed and approved to do business in Michigan and shall have and maintain a minimum A.M. Best rating of A:V or greater. Page 8 of 11 (Approved by OCPRC 04-01-2612-06-16) PART III - RULES FOR SPECIFIC FACILITY/PROPERTY Activity Centers/Lodges/Club Houses • Security Deposit: $200 • User must place tablecloths on all tables (disposable are acceptable). • No sound system equipment is provided. User must bring own sound system equipment. • User shall not use tape, tacks, nails, screws, staples, 3M hooks, poster putty or other adhesive materials on the walls, tables, ceilings, drapes etc…. User shall not use helium balloons, confetti, glitter, streamers, fog-machines or candles (unless enclosed in a hurricane-type holder). The use of any of the above-listed items will result in the forfeit of the security deposit. • Some locations may have limitations regarding layouts or floor plans. Please check with the staff at the facility. • Where required, all vehicles entering a park to attend an event/activity must have an OPCRC annual pass or an OCPRC daily vehicle pass (“daily pass”). • Upon request to Park staff, User may choose to pre-pay for the vehicle entry into the Park for the event/activity through a vehicle tally. A vehicle tally allows a User to pay for a specific number of daily passes for its event/activity in advance, so each vehicle attending the event does not have to pay. To use a vehicle tally, User must give Park staff the number of daily passes it wishes to purchase, prior to the event/activity. The number of daily passes should have some connection to the number of persons or vehicles attending the event/activity. User will pre-pay for a certain number of daily passes. Park staff will keep a tally or a record of the number of vehicles entering the Park for User’s event/activity. If the prepaid number of daily passes exceeds the number of vehicles actually attending the event/activity, then User shall receive a refund. If User prepaid with a credit card, refunds will be processed the same day. If User prepaid with a check or cash, refunds may take up to 21 days. If the prepaid number of daily passes is less than the number of vehicles actually attending the event/activity, then User shall be charged for the additional daily passes. Bleachers/Stages • Security Deposit: $200 • User shall not use tape, tacks, nails, screws, staples, 3M hooks, poster putty or other adhesive materials on any areas of the bleachers or stages. Buses • Security Deposit: $50 • No bachelor/bachelorette parties are permitted on the buses. • Bus hours of operation are 6am-1am. • User must provide one chaperone per 10 children on any trips, except for school functions. Ellis Barn • Security Deposit: $500 • No sound system equipment is provided. User must bring own sound system equipment. • User must keep coolers, beverage containers, and kegs on a tray or protective container to prevent condensation and spillage. Page 9 of 11 (Approved by OCPRC 04-01-2612-06-16) • User shall not use tape, tacks, nails, screws, staples, 3M hooks, poster putty or other adhesive materials on the walls, tables, ceilings, drapes etc…. User shall not use balloons (of any type), confetti, glitter, streamers, fog- machines, candles, and open flames of any type (including sternos) in the Ellis Barn. User shall not use any items with heating elements in the Ellis Barn, including but not limited to, hair dryers, curling irons, coffee makers, crock pots, slow cookers, popcorn machines, or heaters. The use of any of the above-listed items will result in the forfeit of the security deposit. User may use fans in the Ellis Barn. • No vehicles are permitted in the Ellis Barn at any time. • Vehicles may only be on the ramps to the Ellis Barn for drop-off or pick-up of persons or supplies and only for that period of time that is necessary for drop-off and pick-up of person or supplies. • No smoking within a hundred feet of the Ellis Barn or any of the surrounding buildings. • No food preparation in the Ellis Barn. • Music and alcohol service ends at 11 p.m. each night. • The Ellis Barn and surrounding area must be vacated by midnight each night. • Only registered campers paid-in-full may relocate to the camping area • Springfield Oaks is a multi-use park. Other events or programs may be held near the Ellis Barn before or during User's Event. Some events or programs may call for temporary fencing to be installed along the perimeter of the Ellis Barn property. • Catering and food and beverage set-up shall only be in designated areas. • If the induction warmers are used, then the following apply: • A designated receptacle should be identified for the heaters • Additional use of that receptacle should be prohibited. • The use of extension cords should be prohibited Horse Barns • Security Deposit: $0 • No unloading horses by barn; park in horse trailer parking to unload. • Horses must enter from outside wings of barn only. • An equine waiver/release must be executed for all persons riding horses. Pavilions (Not applicable to Shelters located in Waterparks) • Security Deposit: $0 • A pavilion may or may not be equipped with electric and water service. If electric and water service is provided, there is no guarantee that it will be available on the date and time of use. User is responsible for determining whether the electric service at a pavilion will meet its needs. • Reservation of a pavilion does not give User exclusive rights to playground equipment and restroom facilities. These areas are open to the public and cannot be reserved. Sports fields, where available, may be reserved in addition to a pavilion for an additional fee. • No sound system equipment is provided. User must bring own sound system equipment. • User shall not use glitter or confetti of any kind in a pavilion. • All vehicles must remain within the designated parking areas for unloading and loading of supplies and persons. No vehicles are to be driven on sidewalks, grass areas, or other non-designated parking areas. OCPRC staff will not provide assistance to transport supplies to the pavilion or provide carts/vehicles to transport supplies to the pavilion. Reasonable accommodations will be made for persons with disabilities. At the discretion of the Park Supervisor, reasonable accommodations may be made for tent and inflatable companies, caterers, or other businesses providing services at an event/activity. • Where required, all vehicles entering a park to attend an event/activity at a pavilion must have an OPCRC annual pass or an OCPRC daily vehicle pass (“daily pass”). Page 10 of 11 (Approved by OCPRC 04-01-2612-06-16) • User shall not use tape, tacks, nails, screws, staples, 3M hooks, poster putty or other adhesive materials on the walls, tables, ceilings, drapes etc ..... User shall not use helium ballons, confetti, glitter, streamers, fog- machines or candles. Page 9 of 10 (Approved by OCPRC 12-06-16) Page 11 of 11 (Approved by OCPRC 04-01-2612-06-16) • Upon request to Park staff, User may choose to pre-pay for the vehicle entry into the Park for the event/activity through a vehicle tally. A vehicle tally allows a User to pay for a specific number of daily passes for its event/activity in advance, so each vehicle attending the event does not have to pay. To use a vehicle tally, User must give Park staff the number of daily passes it wishes to purchase, prior to the event/activity. The number of daily passes should have some connection to the number of persons or vehicles attending the event/activity. User will pre-pay for a certain number of daily passes. Park staff will keep a tally or a record of the number of vehicles entering the Park for User’s event/activity. If the prepaid number of daily passes exceeds the number of vehicles actually attending the event/activity, then User shall receive a refund. If User prepaid with a credit card, refunds will be processed the same day. If User prepaid with a check or cash, refunds may take up to 21 days. If the prepaid number of daily passes is less than the number of vehicles actually attending the event/activity, then User shall be charged for the additional daily passes. Waterpark Shelters • Security Deposit: $0 • All guests must pay regular admission rates to enter the waterpark or utilize the shelter. Admission sales stop one hour before close. • A shelter reservation does not guarantee waterpark admission. Admission is subject to capacity. • Waterpark admission is non-refundable and non-transferable. • Advance tickets for waterpark admission for the date of the reservation can be purchased up to 24 hours in advance. • The shelter reservation time (start time and end time) is listed on the reservation receipt. A representative of User shall be present at the waterpark and shelter at the start time. Signs will be posted in the shelter to signify that the shelter is reserved. • If there is not a representative of User present at the waterpark and shelter 2 hours from the start time, the reservation shall be deemed cancelled and the reserved signs shall be taken down. After this time, the general public will have the ability to use the shelter. No refund will be issued to User in this situation. • No rain checks or refunds are provided if the waterpark closes early due to inclement weather after opening on the day of User's reservation. Please visit “oaklandcountyparks.com” for complete inclement weather, mechanical failure and low attendance procedures. • If a waterpark does not open on the day of your reservation, User's shelter payment will be refunded in full. • No additional equipment can be brought into the waterpark for use in shelter, including but not limited to, catering equipment, additional tables, tents, bouncer houses/inflatables, or other equipment. • User is not permitted to drive to the shelter to drop off supplies. OCPRC staff will not provide assistance to transport supplies to the shelter or provide carts/vehicles to transport supplies to the shelter. • Coin operated lockers are available on site both inside and outside the locker rooms. Two locker sizes are available: Regular and Family size. Regular lockers are $1.00 each time the locker is locked. Family size lockers are $1.50 each time the locker is locked. There is a $25 replacement fee for a lost locker key. Page 1 of 7 (Approved by OCPRC 04-01-26) FACILITY/PROPERTY USE AGREEMENT This Agreement is between the Oakland County Parks and Recreation Commission (“OCPRC”) and the entity/person listed below for the use of the facility/property described below. This Agreement includes Part I-General Terms and Conditions, Part II-Insurance Requirements, and Part III-Rules for Specific Facility/Property (collectively the “Agreement”). Name of Entity/Person using Facility/Property (hereinafter “User): Address: Contact Person: Telephone Number: E-Mail Address: Facility/Property to be used (hereinafter “Property”): Event/Activity: Date/Start Time and End Time: Fee: Amount of Security Deposit: Insurance Requirements: (If User answers "Yes" to any of the below questions or if User rents bleachers or stages, then User shall provide and maintain, at its expense, the insurance as set forth in Part II Yes No Is this reservation/event for a Wedding? Is there expected to be more than 150 people in attendance at the event/facility? Is the reservation being booked by an organized entity/group (not an individual)? Will there be alcohol present (not sold) at the event? Will there be alcohol SOLD at the event or tickets SOLD to the event that includes alcohol? (Subject to OCPRC Director approval) Reservation Number: By signing, I acknowledge that I have received and read the entire Agreement and I agree to comply with all the terms and conditions of this Agreement. I certify that all information provided to OCPRC, in connection with this Agreement, is true and accurate. If, at any time, before the Event/Activity any information that I provided changes, I will inform OCPRC of the changes. The Property will not be reserved until this Agreement is signed and the Fee and Security Deposit are paid in full. Signature Date Name & Title: Page 2 of 7 (Approved by OCPRC 04-01-26) PART I - GENERAL TERMS AND CONDITIONS 1. Use of Property. 1.1. Use: User may exclusively use the Property according to this Agreement and for the purposes set forth herein and for no other purposes. OCPRC provides the Property for use by the public on a first-come, first- served basis with the primary intent to provide quality recreation experiences, promote healthy lifestyles, and promote the protection of natural resources. 1.2. Payment of Fee and Security Deposit: The Fee and Security Deposit are due, in full, at the time this Agreement is signed. Payment may be made by cash, check, or credit card (VISA, Mastercard, or Discover). If the reservation is made less than 14 calendar days before the Date/Start Time listed in this Agreement, payment may only be made by cash or credit card. [This section to be inserted into the site specific rules.] 1.3. Change in Reservation. If User changes its reservation for use of the Property prior to the Date/Start Time listed in this Agreement, User may be responsible for additional costs or additional fees associated with such change. 1.4. Return of Security Deposit. The Security Deposit will be returned in full to User within 30 calendar days from the Date/End Time listed in this Agreement, unless one or more of the following events occur: (1) User or its employees, agents, volunteers, subcontractors, invitees, and/or any other persons on or using the Property because of this Agreement violates or does not comply with any term or condition of this Agreement or (2) User does not return the Property in the same condition as User received it, normal wear and tear excepted. If one of the above-listed events occurs, then User forfeits the entire Security Deposit and OCPRC shall keep the Security Deposit to cover its costs. There will be no partial refunds of the Security Deposit. 1.5. Manner of Security Deposit Refund. If User pays the Security Deposit with a check or cash, the Security Deposit will be refunded (if warranted) by check. If User pays the Security Deposit with a credit card, the Security Deposit will be refunded (if warranted) to the credit card; however, OCPRC reserves the right to refund the Security Deposit via check. If the Security Deposit is refunded by check, the check will be made out to the person(s) or entity(ies) who are party to this Agreement. 1.6. Condition of Property. User shall keep the Property in good order, in a clean and safe condition, and free of trash. Except for normal wear and tear, User’s use of the Property shall not cause damage or waste to the Property and shall not disrupt OCPRC’s operations on or around the Property. Except for normal wear and tear, User shall leave or return the Property in the same condition that User found it. [This sentence to be inserted into the site specific rules.] 1.7. Compliance with Law and Park Rules. User, including its employees, agents, invitees, volunteers, subcontractors, and any other persons on the Property because of User’s use of the Property, must comply with all applicable federal, state, and local laws, regulations, orders, guidelines and ordinances, the OCPRC Rules and Regulations, the provisions of this Agreement, and any specific rules for the Property. Failure to comply with this Section may result in the immediate termination of the use of the Property, without advance notice to User and without refund of the Fee or Security Deposit, at OCPRC’s sole discretion. 1.8. Signs/Advertisement. User shall not place any signs or advertisements on the Property without the prior written approval of the OCPRC Park Supervisor. User shall not use the Property in User advertising or informational documents (either electronic or printed copies) without the prior written approval of OCPRC Director or his/her designee. 1.9. Alterations, Additions, Changes to Property. User shall not make any alterations, additions, or changes to the Property, unless prior written approval is given by OCPRC Director or his/her designee. 1.10. Property AS IS. USER ACCEPTS THE PROPERTY “AS IS.” USER ACKNOWLEDGES THAT USER HAD THE OPPORTUNITY TO INSPECT THE PROPERTY AND EITHER INSPECTED THE PROPERTY OR CHOSE NOT TO Page 3 of 7 (Approved by OCPRC 04-01-26) INSPECT THE PROPERTY. 1.11. Alcohol Use on Property. 1.11.1. Alcoholic beverages may be consumed, served, and/or sold on the Property, subject to this Agreement, the law, and the OCPRC Rules and Regulations; except that there are no alcoholic beverages permitted at park beaches, waterparks, or waterpark parking lots. 1.11.2. User shall not sell or allow anyone to sell alcoholic beverages on the Property, unless prior written approval is given by the OCPRC Director. 1.11.3. BY LAW, NO ONE UNDER 21 MAY CONSUME OR TASTE ALCOHOLIC BEVERAGES ON THE PROPERTY OR OTHER OAKLAND COUNTY PROPERTY. USER AGREES AND WARRANTS THAT THERE SHALL BE NO SERVICE OR SALE TO OR CONSUMPTION OF ALCOHOLIC BEVERAGES BY PERSONS UNDER AGE 21. 1.11.4. User shall monitor service and consumption of alcoholic beverages at the Property. User specifically acknowledges that it is solely liable for the service and consumption of any alcoholic beverages at the Property and that such liability shall extend to any aspect regarding the service or consumption of alcoholic beverages. 1.11.5. This subsection does not apply to the rental of the bleachers and stages. 1.12. User Not Agent of County/OCPRC. User, including its employees, agents, invitees, volunteers, subcontractors, and any other persons on the Property because of User’s use of the Property, shall not, in any manner, hold themselves out to be agents, employees, or volunteers of OCPRC or Oakland County, Michigan (“County”). 1.13. Permits/Licenses. User is responsible for and shall obtain, at its sole expense, all necessary licenses, permits, and other governmental approvals that are necessary for use of the Property, including a liquor license for the sale of alcoholic beverages, if applicable. 2. Liability/Assurances. 2.1. Damage to County or OCPRC Property. User shall be responsible for any damage to the Property or to any County or OCPRC facility/property that is caused by User, its employees, agents, invitees, volunteers, subcontractors, vendors, or any other persons on or at the Property because of User’s use of the Property. If there is more than one User, they shall be jointly and severally liable for such damage. If damage occurs, OCPRC shall make the necessary repairs and/or replacements or cause a third party to make the necessary repairs and/or replacements, provided, however, that User shall reimburse OCPRC the cost for repairing and/or replacing the damaged facilities/property. OCPRC shall invoice User for such costs and User shall pay such costs within30 calendar days of receiving the bill. 2.2. Damage to User’s Property. User shall be solely and entirely liable and responsible for any loss or damage resulting from fire, theft or other means to its personal property located, kept, or stored on the Property. 2.3. Liability for Claims. User shall be solely liable and responsible for any Claims, as defined herein, occurring at or on the Property, which arise out of User’s or its employees, agents, invitees, volunteers or subcontractors use of the Property or any other persons on or at the Property because of User’s use of the Property. 2.4. Hazardous Material/Waste. User shall not cause or allow any person or entity to discharge any hazardous material, waste, or debris on or around any OCPRC or County Property. 2.5. Indemnification. User shall indemnify, hold harmless, and defend the County, its Boards, Commissions, officials, and employees from any and all Claims, as defined herein, that are incurred by or asserted against the County or its Boards, Commissions, officials, and employees by any person or entity, which are alleged to have occurred during the use of Property, or which are alleged to have been caused by or found to arise from the acts or omissions of User or its employees, agents, volunteers, subcontractors, invitees, vendors, or any other persons on the Property because of User’s use of the Property. 2.6. Definition of Claim. “Claim” means any loss; complaint; demand for relief or damages; lawsuit; cause of action; proceeding; judgment; penalty; costs or other liability of any kind which is imposed on, incurred by, or Page 4 of 7 (Approved by OCPRC 04-01-26) asserted against the County or for which the County may become legally or contractually obligated to pay or defend against, whether commenced or threatened, including, but not limited to, reimbursement for reasonable attorney fees, mediation, facilitation, arbitration fees, witness fees, court costs, investigation expenses, litigation expenses, or amounts paid in settlement. 2.7. Reservation of Rights/Limitation of Liability. In no event shall the County be liable for any consequential, incidental, indirect, special, and punitive or other damages arising out of this Agreement. This Agreement does not and is not intended to impair, divest, delegate, or contravene any constitutional, statutory, or other legal right, privilege, power, obligation, duty, or immunity of the County. 2.8. Attorney Fees. The County shall be entitled to reasonable costs and attorney fees from User to enforce any provision of this Agreement. 2.9. Survival. Section 2 and the duties and obligations contained herein shall survive the expiration or termination of this Agreement. 3. Force Majeure. Notwithstanding any other term or condition of this Agreement, neither Party shall be liable for failure to perform duties or obligations contained herein caused by events beyond their reasonable control, including but not limited to: (a) acts of public enemies; (b) natural disasters; (c) terrorism; (d) war; (e) insurrection or riot; (f) strikes, lockouts, work stoppages, or other labor difficulties; (g) closure of OCPRC Property or County Property; or (h) compliance with law (“Force Majeure Event”). Reasonable notice shall be given to the affected Party of a Force Majeure Event. Notwithstanding any other term or condition of this Agreement, if User is not able to use the Property due to a Force Majeure Event, the entire Fee and Security Deposit shall be refunded to User. 4. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the Parties. Notwithstanding the foregoing, User shall not assign or transfer any portion of this Agreement without the prior written approval of the OCPRC Director. 5. Waiver. Waiver of any term or condition under this Agreement must be in writing. No written waiver, in one or more instances, shall be deemed or construed as a continuing waiver of any term or condition of this Agreement. No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement. 6. Cumulative Remedies. A Party’s exercise of any remedy shall not preclude the exercise of any other remedies, all of which shall be cumulative. A Party shall have the right, in its sole discretion, to determine which remedies are to be exercised and in which order. 7. Amendments. This Agreement cannot be amended or modified unless reduced to writing and signed by both Parties. 8. Severability. If a court of competent jurisdiction finds a term or condition of this Agreement to be illegal or invalid, then the term or condition shall be deemed severed from this Agreement. All other terms or conditions shall remain in full force and effect. Notwithstanding the above, if User’s promise to indemnify, defend, and hold the County harmless is found illegal or invalid, User shall contribute the maximum it is permitted to pay by law toward the payment and satisfaction of any Claims against the County. 9. Governing Law. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. 10. Counterparts. This Agreement may be executed in one or more counterparts, including electronic copies or facsimile copies, each of which shall be deemed an original, but all of which shall together constitute one instrument. 11. Entire Agreement. This Agreement represents the entire agreement and understanding between the Parties regarding the facilities/property. This Agreement supersedes all other prior oral or written understandings, communications, agreements, or contracts between the Parties regarding the facilities/property. Page 5 of 7 (Approved by OCPRC 04-01-26) ☐ ☐ ☐ ☐ ☐ PART II - INSURANCE REQUIREMENTS A. Insurance Questions. Yes No 1. Is this reservation/event for a Wedding? 2. Is there expected to be more than 150 people in attendance at the event/facility? 3. Is the reservation being booked by an organized entity/group (not an individual)? 4. Will there be alcohol present (not sold) at the event? 5. Will there be alcohol SOLD at the event or tickets SOLD to the event that includes alcohol? (Subject to OCPRC Director) B. Insurance Coverages. If User answers “yes” to any of the above-listed “insurance questions,” or if User rents bleachers or stages, then User shall provide and maintain, at its expense, all insurance as set forth below. The insurance shall be written for not less than any minimum coverage herein specified or required by law, whichever is greater. 1. Commercial General Liability Insurance: with the following minimum limits: $1,000,000 Personal & Advertising Injury Limit $1,000,000 Products/Completed operations $5,000 Medical Expense (Any One Person) Commercial General Liability Insurance shall contain the following minimum coverages: • Occurrence Form • Premises/Operations • Personal and Advertising Injury • Independent Contractors • Broad Form Property Damage • (Blanket) Broad Form Contractual (including coverage for obligations assumed in this Agreement) 2. Supplemental Coverages – As Needed Host Liquor Liability Insurance with a limit of $1,000,000 each occurrence shall be required when alcohol is served to guests with no charge. Liquor Legal Liability Insurance with a limit of $1,000,000 each occurrence shall be required when a cash bar is present and/or alcohol is served by a Caterer. Other: 3. Workers’ Compensation Insurance with limits statutorily required by any applicable Federal or State Law and Employers Liability insurance with limits of no less than $500,000 each accident, $500,000 disease each employee, and $500,000 disease policy limit. This requirement is waived if there are no User owners or employees. Fully Insured or State approved self-insurer. Sole Proprietors must submit a signed Sole Proprietor form. Page 6 of 7 (Approved by OCPRC 04-01-26) ☐ Exempt entities, Partnerships, LLC, etc., must submit a State of Michigan form WC-337 Certificate of Exemption. 4. Commercial Automobile Liability Insurance covering bodily injury or property damage arising out of the use of any owned, hired, or non-owned automobile with a combined single limits of $1,000,000 each accident. This requirement is waived if there are no company owned, hired or non-owned automobiles utilized in the performance of this Agreement. C. General Insurance Provisions. All certificates of insurance and insurance policies shall contain the following provisions and/or clauses with evidence of same provided to the County of Oakland, 1200 North Telegraph Road, Pontiac, Michigan 48341: 1. All policies of insurance shall be on a primary, non-contributory basis with any other insurance and/or self- insurance carried by the County of Oakland. 2. The insurance company(s) issuing the policy or policies shall have no recourse against the County of Oakland for subrogation, payment of any premiums, deductibles, or assessments under any form of policy. 3. Any and all deductibles in the required insurance policies shall be assumed by and be at the sole risk of the User. 4. All policies must be endorsed to include a written waiver of subrogation in favor of the County of Oakland. 5. All insurance policies must be endorsed to name as Additional Insured: the County of Oakland and it officers, directors, employees, appointees and commissioners. 6. User shall require their contractors or sub-contractors not protected under User’s insurance policies, to procure and maintain insurance with coverages, limits, provisions, and/or clauses equal to those required of User in this Agreement. 7. Certificates of insurance must bear evidence of all required endorsements and clauses and must be provided no less than thirty (30) days prior to the event and/or use of the Property; provided however, if the Property is reserved less than thirty (30) days prior to the event and/or use of the Property, the insurance certificate must be provided three (3) business days prior to the event and/or use of the Property. 8. All policies of insurance required in this Agreement shall be issued by companies that are licensed and approved to do business in Michigan and shall have and maintain a minimum A.M. Best rating of A:V or greater. Page 7 of 7 (Approved by OCPRC 04-01-26) PART III - RULES FOR SPECIFIC FACILITY/PROPERTY Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 4 Department: Administration From: Chris Ward, Director Subject: Authorization to Execute Master Research Agreement with Oakland University RECOMMENDED MOTION Move to authorize the Director of Oakland County Parks and Recreation to execute a Master Research Agreement with Oakland University, in substantially the form presented, subject to final review and approval as to form by Corporation Counsel; provided that the Director is further authorized to approve non-substantive modifications, technical corrections, or form revisions requested by Corporation Counsel without further action of the Commission. INTRODUCTION AND HISTORY Oakland County Parks and Recreation (OCP) and Oakland University (OU) have engaged in multiple conversations over the past several weeks to explore how the university's research capabilities and OCP's park system infrastructure can be aligned in support of Mission 26, OCP's multi-year effort to reposition the county park system as essential civic and health infrastructure across all 62 Oakland County municipalities. Those conversations have identified several areas of strong and immediate mutual interest. This agreement creates the legal framework to pursue them. It does not commit the Commission or the department to any specific project, funding obligation, or scope of work. WHAT THIS AGREEMENT DOES The Master Research Agreement (MRA) is a standard framework agreement that establishes the terms and conditions under which specific research projects may be initiated through individual Task Orders. Key structural features include: •No funding obligation is created by signing the MRA. Each project requires a separately executed Task Order with its own scope, budget, and period of performance. •Task Orders may use either cost-reimbursement or fixed-price payment structures, at OCP's election. •Intellectual property protections are defined: OCP retains a royalty-free license to all research data and final reports; joint IP is subject to separate negotiation. •Oakland University retains academic publishing rights with a 60-day advance review period for OCP to flag proprietary or patent-sensitive content. •Either party may terminate any Task Order on 30 days' written notice. •Governing law is the State of Michigan. University liability is subject to the Michigan Tort Claims Act. •The agreement itself has a defined period of performance, renewable only by mutual written agreement. RETURN TO AGENDA PARTNERSHIP OPPORTUNITIES UNDER DISCUSSION The following areas have been identified in preliminary discussions with Oakland University faculty and administrative leadership as strong candidates for future Task Orders. None of these represent commitments at this time. Park Experience Index OU researchers would design and field a recurring visitor experience survey instrument across OCP's park system, generating statistically valid data on visitation patterns, satisfaction drivers, and demographic reach. This directly supports Mission 26's core equity and access metrics and would replace current ad hoc visitor data collection. Parks and Healthy Aging OCP and OU's School of Health Sciences have discussed a research partnership examining the relationship between regular park use and measurable health outcomes among Oakland County's aging population. This aligns with Mission 26's positioning of parks as essential health infrastructure and would support future grant applications and legislative testimony. Nature-Based Early Childhood Education OU's School of Education has expressed interest in piloting structured outdoor learning programming in partnership with OCP sites, including potential field-based curriculum development for early childhood educators. This connects directly to OCP's Learning and Stewardship Network priorities and the Pontiac Oaks Discovery Gateway programming concept. Internships and Environmental Field Work OCP and OU have discussed a structured internship pipeline that places OU undergraduate and graduate students in field roles at OCP sites in conservation, ecological restoration, and park programming. This would build OCP's workforce pipeline while giving OU students applied field experience in public land management and environmental stewardship. CORPORATION COUNSEL REVIEW This agreement is presented in substantially final form. Corporation Counsel review is pending and is incorporated as a condition of execution. The recommended motion authorizes the Director to approve non-substantive modifications or form revisions requested by Corporation Counsel without requiring the item to return to the Commission, consistent with standard practice for agreements of this type. ATTACHMENTS 1. Master Research Agreement MASTER RESEARCH AGREEMENT This Master Research Agreement (“MRA”) is entered into this ___ day of , by and between Oakland University (“University”), and with a principal place of business in (called " " and/or “Sponsor”). RECITALS A. Sponsor and Oakland University have numerous mutual research and development interests. Those interests are conducive both to the academic mission of Oakland University and the corporate mission of Sponsor; and B. From time to time, these mutual interests result in a desire for Sponsor to provide funding in support of various research programs in exchange for receiving certain rights in the research results. NOW, THEREFORE, the parties agree as follows: 1. Field of Research Oakland University must use reasonable efforts, as a research university, to perform research projects as contemplated in task orders issued under this Master Research Agreement (hereinafter called “Research” or “Project”). 2. Task Orders A Task Order will be issued by Sponsor upon its decision to fund a proposal submitted by Oakland University. The Task Order template outlined in Appendix A of this Master Research Agreement shall be used and shall include as attachments: (1) The final statement of work outlined in Oakland University’s proposal; (2) The name of the University’s Principal Investigator supervising the Project; and (3) A budget detailed by primary cost categories (e.g. salary, benefits, travel, materials & supplies, equipment, tuition, facilities & administrative costs, etc.). Facilities and Administrative costs shall be applied at the level negotiated by the federal government, which represents a significant savings of the actual overhead costs associated with the conduct of research at Oakland University. If for any reason a Task Order’s Principal Investigator is unable to continue to serve and a successor acceptable to both Parties is not available, the affected Task Order may be terminated as hereinafter provided. 3. Period of Performance The Master Research Agreement shall be effective from through . This period is subject to renewal only by mutual written agreement of the parties. Task orders issued under this Master Research Agreement will identify the period of performance for individual projects and may be renewed by mutual written agreement of the parties. 4. Payment of Costs In consideration of Oakland University's performance hereunder, Sponsor will pay Oakland University the amount agreed upon in each individual task order. These task order amounts may not be exceeded by Oakland University without prior written authorization of Sponsor. Sponsor will select either a cost reimbursement or a fixed price payment plan for each individual task order. Payment provisions for each type are as follows: a. Cost Reimbursement Payment: In consideration of University's performance under a specific Task Order, Sponsor agrees to reimburse the University for all costs incurred up to the agreed upon amount stated in said Task Order. This amount can be changed by a written modification signed by both parties. Sponsor acknowledges that University’s proposed budget incorporated in the Task Order’s appendix represents the University’s best estimate of planned costs for the Project. University shall have the right to modify its budget as needed to complete the Project’s objectives during the period of performance referenced in the Task Order. University shall notify Sponsor via electronic correspondence of said budget revisions. b. Invoices will be sent at least quarterly and no more frequently than monthly and should be paid by Sponsor within thirty (30) days of receipt. A final invoice will be provided to Sponsor not later than ninety (90) days after Task Order end date, and will constitute the University’s final financial report for the Project. University will not provide supporting documentation or justification of expenditures made in the performance of the Project as a condition of payment. For payment by check, the remittance address is shown below. For payment by electronic funds transfer or financial questions, please contact a Contracts & Grants Authorized Representative via telephone at 919-515-2153 or via email at gcsradmin@oakland.edu. Sponsor shall pay for all wire transfer fees if electronic funds transfer is elected as the payment method. Oakland University The Research Office 371 Wilson Blvd Wilson Hall West 501 Rochester, MI 48309 United States of America Payment not received after thirty (30) days of receipt of an invoice shall be deemed late and may be subject to collections and attorney’s fees. University reserves the right to terminate a Task Order, pursuant to the provisions of Article 10, described herein, should payment be delayed, without cause and/or mutual agreement by both Parties, by more than sixty (60) days from the date of receipt of an invoice. University shall send Sponsor invoices to the following individual using the contact information provided in the Task Order. Or (b) Fixed Price Payment: In consideration of University's performance under a specific Task Order, Sponsor agrees to pay the University the firm fixed price stated in said Task Order. University agrees not to exceed this amount without prior written authorization of Sponsor. Sponsor agrees to make payments to University upon receipt of University invoices in accordance with the schedule provided in the Task Order. University shall send Sponsor invoices using the contact information provided in the Task Order. Sponsor shall submit Payments to University using the address below: Oakland University The Research Office 371 Wilson Blvd Wilson Hall West 501 Rochester, MI 48309 United States of America For payment by electronic funds transfer or financial questions, please contact a Contracts & Grants Authorized Representative via telephone at 919-515-2153 or via email at gcsradmin@oakland.edu. Sponsor shall pay for all wire transfer fees if electronic funds transfer is elected as the payment method. University’s budget, whether or not incorporated into the Task Order, was provided for a cost estimate only. University shall have the discretion to alter said budget according to University policies in order to complete the Project. University is under no obligation to provide the Sponsor with any kind of financial reporting, supporting documentation, or justification of expenditures made in the performance of the Project as a condition of payment. Payment not received after thirty (30) days of receipt of an invoice shall be deemed late and may be subject to collections and attorney’s fees. University reserves the right to terminate a Task Order, pursuant to the provisions of Article 10 Termination, described herein, should payment be delayed, without cause and/or mutual agreement by both Parties, by more than sixty (60) days from the due dates described above. 5. Export Controls and Confidentiality (a) The Sponsor does not anticipate exchanging any information, data, materials, equipment, or software that is export controlled under the Export Administration Regulations (EAR), Title 15, sections 730-774 of the Code of Federal Regulations (CFR) or the International Traffic in Arms Regulations (ITAR), 22 CFR §§ 120-130. Sponsor agrees that in addition to the requirements of paragraph (b), Sponsor will give University fifteen (15) days advance written notice of their intention to deliver any information, data, materials, equipment, software, or technology that is export controlled. University shall have the right to refuse said export-controlled information, or the right to terminate the Project in accordance with Article 10 should it be unable to meet the necessary compliance requirements. (b) In preliminary disclosures or in the performance of the Project, it may be necessary for one party to disclose information that is proprietary and confidential to the disclosing party. For the avoidance of doubt, research proposals, research proposal modifications and University background intellectual property originated by University shall be deemed confidential whether or not marked as such at the time the proposal, modification and/or background intellectual property is disclosed to sponsor for its consideration and review. All such other information must be disclosed in writing and designated as confidential or, if disclosed orally, must be identified as confidential at the time of disclosure and confirmed in writing and designated as confidential within thirty (30) days of such disclosure. Except as otherwise provided herein, for a period of three (3) years following the date of such disclosure, the receiving party agrees to use the confidential information only for purposes of this Agreement and further agrees that it will not disclose or publish such information except that the restrictions of this §5(b) do not apply to: (i) information that is or becomes publicly known through no fault of the receiving party; (ii) information learned from a third party entitled to disclose it; (iii) information already known to or developed by receiving party before receipt from disclosing party, as shown by receiving party's prior written records; (iv) information for which receiving party obtains the disclosing party's prior written permission to publish; (v) information required to be disclosed by court order or operation of law, including, but not limited to, the Michigan Public Records Law; or (vi) information that is independently developed by the receiving party’s personnel who are not privy to the disclosing party’s confidential information. (c) The receiving party must use a reasonable degree of care to prevent the inadvertent, accidental, unauthorized or mistaken disclosure or use by its employees of confidential information disclosed hereunder. 6. Reporting Oakland University must deliver to Sponsor periodic reports and a final report showing the results of the Project performed in accordance with the Research as outlined in the individual task orders delivered under this master agreement. 7. Intellectual Property (a) “Intellectual Property” means all forms of intellectual property under the laws of any state or country, including but not limited to, patentable inventions, patentable plants, copyrightable works, mask works, novel plant varieties, trademarks, service marks, and trade secrets, that is conceived and actually or constructively reduced to practice by one or more employees of the University, alone or in collaboration with others, in performance of a specific Task Order. Inventorship will be determined in accordance with Title 35 of the United States Code (US Patent Law). (b) University and/or Sponsor own any Intellectual Property made or conceived in the performance of each Task Order in accordance with the following criteria: (i) Ownership of Intellectual Property made or conceived solely by the University’s employees or the Sponsor’s employees in the performance of a specific Task Order shall follow the relevant intellectual property policy of that party (hereinafter called “University Intellectual Property or “Sponsor Intellectual Property”). (ii) Intellectual Property made or conceived by one or more University employees and one or more Sponsor employee in the performance of a specific Task Order will be considered jointly owned (hereinafter called "Joint Intellectual Property"). University and Sponsor employees will follow the relevant intellectual property policy of their respective employer to assign title of the Intellectual Property (c) Each party shall promptly disclose to the other party in writing any Intellectual Property of which it becomes aware during the term of a Task Order or afterwards. University Principal Investigator must disclose inventions to University’s Research Office. The designated technology transfer officer for the University will disclose invention(s) to Sponsor. Intellectual Property disclosures should be submitted to the following: Email address, mailing address, individual, etc (d) The parties shall negotiate in good faith on an inter-institutional agreement assigning roles for the protection, administration, marketing, and licensing of Joint Intellectual Property. By written agreement in advance of an inter-institutional agreement for new Intellectual Property, either party may file for patent protection of Joint Intellectual Property in the event of an imminent disclosure which may lead to a loss of rights in certain jurisdictions. The parties agree that unless otherwise negotiated, all expenses incurred in obtaining and maintaining any patent on Joint Intellectual Property shall be equally shared. Ifone party declines to share in such expenses, the other party may take over the prosecution and maintenance thereof, at its own expense, provided that title to the patent remains in the names of both parties. (e) If desired, the Sponsor shall be entitled to the first right to negotiate for a fee- or royalty- bearing exclusive license or fee bearing option to the University’s interest in the Joint Intellectual Property as described in Article 8(b) below. This may be negotiated as part of the inter-institutional agreement contemplated in Article 8(d). 8. License a. In consideration for sponsoring a Task Order, the University shall grant to Sponsor a fully paid-up, non-exclusive, non-transferable, royalty-free license (without the right to sublicense) to use all Task Order data and the final report from the Research owned by University, either solely or jointly, exclusively for Sponsor’s own internal, research and development purposes. b. Sponsor also has the first right to negotiate for a fee or royalty-bearing exclusive license or fee bearing option to any University Intellectual Property and/or University’s interest in Joint Intellectual Property, provided that Sponsor pays all costs for the preparation, filing, prosecution and maintenance of any patents on such Intellectual Property (“Negotiation Right”). Sponsor has ninety (90) days following disclosure of an Intellectual Property by the University to exercise its Negotiation Right (the “Negotiation Period”). The Sponsor must submit a written notice to the University, within the Negotiation Period, in order to exercise their Negotiation Right.If the Negotiation Period expires before University receives the Sponsor’s written notice exercising the Negotiation Right or as otherwise provided herein, the Sponsor’s Negotiation Right will be considered expired and the Sponsor shall have no further exclusive rights to the University Intellectual Property or the University’s interest in Joint Intellectual Property. The Sponsor may, if rights remain available for licensing, continue to seek rights to the University Intellectual Property or the University’s interest in the Joint Intellectual Property. c. If, after notification of its desire to exercise its Negotiation Right during the Negotiation Period, the Sponsor has not begun good faith, substantive negotiations with University for an option or license to such Intellectual Property within ninety (90) days of the date of Sponsor’s exercising its Negotiation Right in accordance paragraph 8(b), the University may, in its sole and unfettered discretion, terminate Sponsor’s Negotiation Right. d. Further, if Sponsor and University have not negotiated a mutually agreeable license agreement on or before twelve months from the disclosure by the University of the Intellectual Property, then University may, in its sole and unfettered discretion, terminate Sponsor’s Negotiation Right. Sponsor is only obligated to pay expenses incurred and noncancelable obligations that have accrued up to the date that University terminates Sponsor’s Negotiation Right. 9. Publications University has the right to publish any of the results of the Project. University must furnish Sponsor with a copy of any proposed publication or public disclosure, at least sixty (60) days in advance of the proposed publication date to allow for the protection of Sponsor's proprietary, confidential, or information that if published within sixty (60) days would have an adverse effect on a patent application in which Sponsor owns full or part interest, or intends to obtain an interest from University pursuant to this Agreement. In the event that Sponsor notifies the University in writing that the proposed publication or presentation contains confidential information as described in Article 5, the University shall remove the identified confidential information from the draft prior to such publication or presentation. In the event Sponsor requests a delay in publication to file for patent protection, a written request must be submitted to the University’s Office of Research Commercialization with a copy to the University’s Principal Investigator and the University and the Principal Investigator shall refrain from making such publication or presentation for a maximum of ninety (90) days from the receipt of such request, and Sponsor shall indicate with specificity to what manner and degree University may disclose said information during the ninety (90) day period. 10. Termination Either Party may terminate performance of a Task Order under this Agreement and/or this Agreement at any time upon thirty (30) days written notice to the other Party. Upon receipt of notification, University must proceed in an orderly fashion to limit or terminate any outstanding commitments. Sponsor agrees to reimburse University for all costs and noncancelable obligations including graduate assistantships, fellowships, and postdoctoral associate appointments incurred in performance of the Project prior to receipt of termination notice. University agrees to reimburse Sponsor any funds that have been received but remain unexpended at the time of termination, except for those funds needed to pay for noncancelable obligations. 11. Use of Names Neither party will use the name of the other in any form of advertising or publicity related to commercial sales without the express written permission of the other party. Sponsor is advised that this Agreement is subject to the Michigan Public Records Law and as such, the existence of this Agreement is recorded in a database accessible to the public. 12. Notices Any non-intellectual property and licensing notices required to be given or which may be given under this Agreement and any resulting Task Orders (unless otherwise specified in a specific Task Order) must be in writing and delivered by first-class mail, email correspondence or facsimile addressed to the parties as follows: For Sponsor: For Oakland University: Oakland University The Research Office Sponsored Programs and 371 Wilson Blvd Wilson Hall West 501 Rochester, MI 48309 gcsradmin@oakland.edu 13. Independent Parties For purposes of this Agreement and all resulting Task Orders the parties are independent contractors and neither may be considered an agent or an employee of the other at any time or for any purpose. No joint venture, partnership or like relationship is created between the parties by this Agreement. 14. Assignment This Agreement and all resulting Task Orders are binding upon and inure to the benefit of the parties and may be assigned only to any subsidiary, affiliate, equity partner or to the successors to substantially the entire business and assets of the respective parties as part of a sale or other transfer of controlling interest. Any other assignment by either party without the prior written consent of the other party is void. Sponsor must notify University of any transfer allowed herein. 15. Governing Law This Agreement and all resulting Task Orders are acknowledged to have been made and must be construed and interpreted in accordance with the laws of the State of Michigan, without regard for its conflict of laws provisions, provided that all questions concerning the construction or effect of patent applications and patents shall be decided in accordance with the laws of the country in which the particular patent application or patent concerned has been filed or granted, as the case may be. 16. Liability, Disputes and Warranty (a) The Sponsor will defend, indemnify and hold harmless University, its trustees, officers, employees and agents from and against any liabilities, damages, or claims (including attorneys' fees) arising out of injuries (including death) or property damage suffered by any person arising out of Sponsor's use or possession of the results or Inventions produced hereunder or as a result of Sponsor's negligence or willful misconduct. (b) Notwithstanding any other provision of this Agreement, the liability of the University, as an agency of the State of Michigan, for any injury or damage arising out of this Agreement or the University’s performance of the Project is subject to the immunities, procedures and limitations of the Michigan Tort Claims Act. The University does not waive any rights or defenses under this Act. All work under this Master Research Agreement will be classified as research and development. OU disclaims all warranties, whether express or implied, including without limitation warranties of merchantability, fitness for a particular purpose, and freedom from infringement, as to any information, result, design, prototype, product or process deriving directly or indirectly and in whole or part in connection with work accomplished under this Master Agreement. In the event of a dispute or claim regarding any matter under this MRA or any resulting Task Order that is not disposed of by mutual agreement, the parties agree to pursue those necessary institutional and/or legal remedies as may be appropriate. Legal remedies may include pursuit of the dispute by either party under the Governing Law. In this event, each party shall be responsible for all their own costs incurred resulting from such action. University agrees to continue performance on a disputed matter until any such dispute is resolved. 17. Order of Precedence If any provisions stated in this Agreement, resulting Sponsor purchase orders (contemplated on occasion as a functional aspect of Sponsor’s accounting and procurement system), and/or any resulting Task Orders are in conflict, the order of precedence, beginning with the first to last, shall be (1) this Agreement, (2) any resulting Task Orders, and (3) the Sponsor’s purchase order. The parties understand and agree that any purchase order or similar document issued by Sponsor will be for the sole purpose of establishing a mechanism for payment of any sums due and owing hereunder. Notwithstanding any of the terms and conditions contained in said purchase order, the purchase order will in no way modify or add to the terms and conditions of this Agreement. 18. Entire Agreement Unless otherwise specified herein, this Agreement embodies the entire understanding of the parties for this project and any prior or contemporaneous representations, either oral or written, are hereby superseded. No amendments or changes to this Agreement or any resulting Task Orders including, without limitation, changes in the field of research, total estimated cost, and period of performance, are effective unless made in writing and signed by authorized representative of the parties. 19. Counterparts and Electronic Signatures This Agreement, Task Orders, agreements ancillary to this agreement, and related documents entered into in connection with this agreement are signed when a party’s signature is executed by authorized representatives of the parties via DocuSign, PDF format, or other electronic signature method and delivered by facsimile, e-mail, or another electronic medium. These signatures must be treated in all respects as having the same force and effect as original signatures. This Agreement may be executed by the in separate counterparts, each of which when so executed and delivered will be an original, but all such counterparts will together constitute one and the same instrument. 20. Severability If any provision of this Agreement and/or its Task Order(s) is held to be unenforceable for any reason, that unenforceability shall not affect the enforceability of any other provision of this Agreement, and the Parties shall negotiate in good faith to substitute an enforceable provision with similar terms. 21. Survival The rights and obligations of the Parties that have accrued prior to the expiration or termination of this Agreement and/or Task Order(s) shall survive the expiration or termination of this Agreement. 22. Remedies and Waiver The remedies provided in this Agreement and its Task Order(s) are not exclusive and the Party suffering from a breach or default of this Agreement may pursue all other remedies, both legal and equitable, alternatively or cumulatively. No express or implied waiver by a Party of any breach or default will be construed as a waiver of a future or subsequent breach or default. The failure or delay of any Party in exercising any of its rights under this Agreement and/or its Task Order(s) will not constitute a waiver of any such right, and any single or partial exercise of any particular right by any Party will not exhaust the same or constitute a waiver of any other right provided in this Agreement. IN WITNESS WHEREOF, the parties’ authorized signatories hereto have executed this Agreement effective as of the date first hereinabove written. OAKLAND UNIVERSITY SPONSOR By: By: ___________________________ Name: Name:_________________________ Title: Title: __________________________ Date: Date: __________________________ APPENDIX A Task Order Template Master Research Agreement Number XXXX-XXXX By and Between XXXXXXX and OAKLAND UNIVERSITY Upon execution by the parties below, the Research Project specified herein is funded. The Master Research Agreement is incorporated herein by reference in its entirety throughout the Period of Performance. Any capitalized term not otherwise defined in this Task Order shall have the definition ascribed to it in the Agreement. TASK ORDER Number: ___________ [ ] New [ ] Modification No._____________ Raleigh, NC 27695 plus: Compliance Services plus: -6000756 Phone: Fax: Email: Start Date) a. Amount Funded This Action $0 Spending authorized up to 60 ays prior to Start Date) b. Amount Prior Funding $0 c. Total Sponsored Funds To Date $0 Payment Plan: ☐ Cost Reimbursement ☐ Fixed Price Based on the Schedule Below Invoicing Frequency: ☐ Monthly ☐ Quarterly ☐ Other Specify: A final invoice will be provided to Sponsor not later than ninety (90) days after Task Order end date. University shall submit invoices to the following address: Company Name ATTN: Name Address Address Technical Reporting Requirements: ☐ Quarterly; ☐ Biannually;☐ Annually; ☐ days post termination) Attachments Incorporated: ☐ # 1: Statement of Work; ☐ # 2: Budget; ☐ commitments on behalf of their named party. For: NIVERSITY Signature: Printed Name: Title: For: SPONSOR gnature: _____________________________ nted Name: __________________________ Title: _________________________________ Date: _________________________________ 2800 Watkins Lake Road, Waterford, MI 48328 248-858-0906 OaklandCountyParks.com Memo To: Parks and Recreation Commission Chris Ward March 27, 2026 Director’s Report We’ve worked through the process to terminate the park development partnership with the Waterford School District. After meeting with the Superintendent, we agreed on a communication plan to present this as a mutual decision and work towards future collaboration around student-centered programming across the district, rather than a single-site development model. Glen Oaks, Lyon Oaks, Red Oaks, and Springfield Oaks are scheduled to open April 1, weather permitting. White Lake Oaks opens April 4 due to ongoing construction work on hole No. 13. Glen Oaks will debut a new food and beverage operation run by course staff this season. Lyon Oaks will offer a new practice facility. Junior and adaptive golf programs continue across all five locations in 2026, including a modified adaptive golf league at Red Oaks beginning mid-August. RETURN TO AGENDA Oakland County Parks and Recreation Upcoming Events – April 2026 Active Adults April 28 Trailside Chat – Lyon Oaks Adaptive April 3 Marshmallow Drop Adaptive – Royal Oak April 7 Young Athletes - Waterford Oaks April 9 Starlight Gala – Social for individuals with Dev. Disabilities – Glen Oaks April 14 Young Athletes - Waterford Oaks April 14 Golf 101 - Troy Mobile Recreation April 03 Stage & Tents - OCPRC - Rec Program Service Marshmallow Drop April 14 Putt-It / Glow Golf Package - OCPRC - Adaptive Rec April 22 Climbing Tower - Farmington Hills Nature Center Earth Day April 24 Fun-Struction - West Bloomfield Twp Parks & Rec Touch a Truck April 30 Chaos and Commotion - Oakland Technical Campus Nature Education Field Trips & Birthday Parties April 4 Birthday Party – Alexa – Red Oaks April 10 Field Trip - Pattengill Elementary – Red Oaks April 11 Birthday Party – Archer - Red Oaks April 12 Birthday Pary – Nico – Red Oaks April 16 Field Trip – Wilde Elementary – Red Oaks April 18 Birthday Party – Olive & Esme – Red Oaks April 18 Birthday Party – Delilah – Red Oaks April 19 Birthday Party - - Wint April 19 Field Trip – GS Troop 70399 – Red Oaks April 21 Employee Appreciation Birding Walk – Red Oaks April 21 Field Trip – Madison Heights Active Adults – Red Oaks April 24 Field Trip – Homeschool Coop – Wint April 25 Birthday Party – Mitchell – Red Oaks April 26 Birthday Party – Arjun – Wint April 28 Field Trip – Good Shepard Preschool – Wint April 28 Field Trip - Clarkston Area Backyard Birders – Win Preschool & Homeschool Series April 3 Morning Munchkins – Red Oaks April 9 Homeschool: Earth Day – Red Oaks April 10 Puddle Jumpers – Wint April 15 Homeschool: Earth Day – Wint Public Nature Programs April 2 Early Childhood Hour Out (ECHO) – Wint April 9 Early Childhood Hour Out (ECHO) – Wint April 11 Citizen Science & You – Red Oaks Oakland County Parks and Recreation Upcoming Events – April 2026 April 16 Early Childhood Hour Out (ECHO) – Wint April 18 Magical Moss Terrarium – Wint April 19 Introduction to Forest Bathing – Red Oaks April 23 Early Childhood Hour Out (ECHO) – Wint April 24 Bonfire Brain Break - Wint April 30 Early Childhood Hour Out (ECHO) – Wint Nature Presentations and Tables April 1 Nature Table & Presentation - Cranbrook Spring into Science April 10 Nature Presentation – Clarkston Early Childhood Center April 11 Nature Table – Detroit Zoo GreenFest April 14 Nature Presentations – Great Oaks Academy April 15 Nature Presentation – Brookdale Senior Living April 16 Nature Presentations – School for the Mind and Body April 18 Nature Table – Earth Day at Royal Oak Farmers Market April 22 Nature Table – Heritage Park Earth Day Nature Table April 22 Nature Table – Southfield Parks & Rec Earth Day April 23 Nature Table & Activity – Take Your Child to Work Day April 25 Nature Table – Novi Parks Arbor Day Celebration April 25 Nature Table – MSUE 4-H Discovery Day April 26 Nature Table – Oak Park Earth Day April 27 Nature Presentation – Brookdale Senior Living Oakland County Market April 1 Gleaners Food Distribution April 15 Gleaners Food Distribution April 23 Craft, Create & Consume April 24 Document Shredding April 29 Gleaners Food Distribution April 30 Craft, Create & Consume Springfield Oaks Mon – Wed. Pickleball – Grand Hall April 3 Township Easter Egg Hunt – Event Center & Grounds April 8 – 11 Private Anniversary Event – Grand Hall April 9 Private Fund Raiser – Carousel Hall April 17 Pickle Palooza – Grand Hall April 18 MSUE Little Animal Clinic – Carousel Hall April 24 – 25 Fair Discovery Days – Springfield Event Center Special Events April 3 The Great Marshmallow Drop