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HomeMy WebLinkAboutResolutions - 2026.04.30 - 42869 AGENDA ITEM: Sponsorship of Lyon Township DDA “Music on the Grand” Summer Concert Series DEPARTMENT: Board of Commissioners MEETING: Board of Commissioners DATE: Thursday, April 30, 2026 6:00 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2026-6396 Motion to approve a one-time allotment of $5,000 from the FY 2026 Board of Commissioners’ General Fund Sponsorship line-item budget to sponsor the Lyon Township Downtown Development Authority’s Music on the Grand Summer Concert Series. Further, authorize the Board Chair to execute any required agreements on behalf of Oakland County. Additionally, require that the recipient publicly promote the County’s support as a Series Sponsor and submit an impact report to the Board of Commissioners by the end of the calendar year, detailing the outcomes of the concert series, including attendance, participation, and the number of Oakland County residents served. ITEM CATEGORY SPONSORED BY Special Project Gwen Markham INTRODUCTION AND BACKGROUND Please provide the full name, title, and organization of the person submitting this request. Amy Allen, Director, Lyon Township Downtown Development Authority Please provide the requester’s email address and phone number. aallen@lyontwp.org 248.807.2520 Please provide the organization’s address and website, if applicable. 58000 Grand River Ave, New Hudson MI 48165 www.funonthegrand.com Please identify whether the organization is a governmental entity, a nonprofit, or another type of entity, and include tax status if applicable. Governmental Entity Please identify the sponsoring Commissioner(s) for this request. Phil Wiepert Describe what you are requesting the Board to fund and what the public will receive as a result. Music on the Grand Summer Concert Series, Free live music in the downtown with free family friendly activities Is this request best classified as a sponsorship of an event or support for a program? Sponsorship If this request includes an event, please provide the event date(s), location(s), expected attendance, and whether the event is free and open to the public. 6 concerts, June 10 & 24, July 8 & 22, Aug. 5 & 19 What is the total budget for the overall project, program, or event, and what is the specific amount requested from the Board of Commissioners? Please present both figures clearly and explain how the requested amount fits into the total budget. $22,000 total budget, requesting $5,000 support from BOC Please provide a narrative budget explanation describing what costs exist in the overall budget and which costs the Board’s requested funds would pay for. $13,000 for Band/Sound Fees, $3,300 Stage Rental, $700 restrooms, $3,450 Games/Activities, $1,350 Advertising $5,000 would be utilized to cover games/activities and the remaining portion would help offset band costs Please describe all confirmed funding partners, matching funds, sponsorships, or in-kind contributions, and specify the amount or estimated value of each. We have $22,000 allocated from our TIF funded DDA budget, we also expect to have $5,000 contributed from local business sponsors If contributions are not yet confirmed, please describe what is anticipated, what is pending, and when decisions will be made. We currently have 1 of 5 local business sponsorships confirmed for $1,000 If the Board does not fund this request, what would change, be reduced, or not occur? If no funding is granted we would likely pare down on free activities provided if additional sponsors were not secured Please explain the public purpose of the project in clear terms, including how Oakland County residents will benefit. Free family activity with live music and games provided, the concerts also bring in visitors which benefits local businesses with additional shoppers and visitors to local restaurants Please explain what the County receives in return for the expenditure. If the request is a sponsorship, describe recognition benefits. If the request is a program, describe program deliverables and measurable public outcomes. The County would be listed as a "Series Sponsor" on promotional materials including print campaigns, social media, Township newsletter and have a social media feature produced by our Marketing Manager If this request includes improvements to property not owned by Oakland County, please explain who owns the property, who will control and maintain the improvements, and how the public will have continued access to the benefit funded by the County. NA Please provide a clear implementation timeline with start date, milestones (if applicable), and completion date. First concert occurs June 10, the final concert scheduled for Aug. 19 Please describe who will benefit from the project, including estimated number of Oakland County residents served and which communities or geographic areas are expected to participate. Lyon Township residents and surrounding areas. We have an expected attendance of between 300–500 per evening Please describe how success will be evaluated and what measurable outcomes will be reported. Success is measured by the safe completion of each event; we will be taking an attendance count with the support of our local Oakland County Sheriff's staff Please confirm that the organization will submit an outcomes report to the Board of Commissioners by the end of the calendar year and describe what that report will include, such as attendance, participation, services delivered, and resident impact. Yes. If requested, please confirm the organization will provide proof of expenditure, invoices, or comparable documentation showing how Board funds were used. Yes. FISCAL IMPACT: No Budget Amendment Needed Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at 248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional information. CONTACT Amy Allen Director Lyon Township Downtown Development Authority ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 4/30/2026 AGENDA DEADLINE: 04/30/2026 6:00 PM ATTACHMENTS None COMMITTEE TRACKING 2026-04-08 Full Board - Refer to Finance 2026-04-23 Finance - Recommend to Board 2026-04-30 Full Board - Adopt Motioned by: Commissioner Penny Luebs Seconded by: Commissioner Philip Weipert Yes: Charles Cavell, Ann Erickson Gault, Marcia Gershenson, Robert Hoffman, Brendan Johnson, Karen Joliat, Christine Long, Penny Luebs, Gwen Markham, William Miller III, Kristen Nelson, Angela Powell, Robert Smiley, Michael Spisz, Linnie Taylor, Philip Weipert, David Woodward (17) No: None (0) Abstain: None (0) Absent: Michael Gingell, Yolanda Smith Charles (2) Passed