HomeMy WebLinkAboutResolutions - 2026.04.30 - 42874
AGENDA ITEM: Grant Acceptance with the State of Michigan Department of Licensing and
Regulatory Affairs for the 2026 Oakland County Survey and Remonumentation Grant
DEPARTMENT: Clerk/Register of Deeds
MEETING: Board of Commissioners
DATE: Thursday, April 30, 2026 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2026-6463
Motion to authorize acceptance of the 2026 Survey and Remonumentation Grant for the period of
January 1, 2026, through December 31, 2026, in the amount of $158,513; further, appoint the
County Clerk/Register of Deeds as the Grant Administrator, as required by the State; further,
authorize the Chair of the Board of Commissioners to execute the grant agreement and approve
amendments and extensions within fifteen percent (15%) of the original award, consistent with the
original agreement as approved; further, amend the budget as reflected in the attached Schedule A
- Budget Amendment.
ITEM CATEGORY SPONSORED BY
Grant Brendan Johnson
INTRODUCTION AND BACKGROUND
The 2026 Survey and Remonumentation Grant allows the county to locate and properly monument
Section and Property Controlling corners as described by the Remonumentation Act. Also, retrieve
GPS data for all monumented corners. This is an ongoing grant from the State of Michigan that
began in 1993.
The grant award of $158,513 consists of $158,513 in current program costs. The grant will provide
partial reimbursement for one (1) existing General Fund/ General Purpose (GF/ GP) Full-Time
Eligible (FTE) Plat and Boundary Review Specialist position (#2010401-09329) that assists with the
monitoring and administration of the program. No additional personnel or local match is required.
In accordance with the guidelines set forth by the Office of Land Survey and Remonumentation and
the governing state statute, this grant year will be the second year that the Oakland County program
will focus exclusively on maintenance of existing corners, with 74 land corners scheduled for
maintenance in 2026.
The grant agreement has completed the Grant Review Process and is in compliance with
Miscellaneous Resolution #19006.
POLICY ANALYSIS
Public Act 345 of 1990 requires each county to establish a county monumentation and
remonumentation plan and perpetual monument maintenance plan. The Act protects the “reference
points” of land ownership in Michigan by finding, restoring, documenting, and preserving the original
survey corners that all property boundaries depend on.
This is a request to accept the 2026 Survey and Remonumentation Grant Award of $158,513 from
the State of Michigan, Department of Licensing and Regulatory Affairs (LARA), Bureau of
Construction Codes for the period of January 1, 2026, through December 31, 2026.
This is the fifth year that the Oakland County program will focus exclusively on maintenance of
existing corners. Last year, the County was awarded $172,709 in funding for this program. There is
no grant match required. This year the grant funds will cover the cost of maintaining 74
remonumentation corners. There have been 4,786 corners remonumented in Oakland County since
the inception of this program with an additional 877 corners maintained.
Financial Impact
The attached budget amendment is required to accept the grant funds.
FISCAL IMPACT: Budget Amendment Attached
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Lisa Brown, County Clerk / Register of Deeds
Frederick Miller, Deputy Clerk Register of Deeds
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 4/30/2026
AGENDA DEADLINE: 04/30/2026 6:00 PM
ATTACHMENTS
1. Schedule A - Budget Amendment
2. Grant Review Sign-Off
3. Revised agreement - 4-29-2026
COMMITTEE TRACKING
2026-04-21 Legislative Affairs & Government Operations - Forward to Finance
2026-04-23 Finance - Recommend to Board
2026-04-30 Full Board - Adopt
Motioned by: Commissioner Penny Luebs
Seconded by: Commissioner Philip Weipert
Yes: Charles Cavell, Ann Erickson Gault, Marcia Gershenson, Robert Hoffman, Brendan
Johnson, Karen Joliat, Christine Long, Penny Luebs, Gwen Markham, William Miller III, Kristen
Nelson, Angela Powell, Robert Smiley, Michael Spisz, Linnie Taylor, Philip Weipert, David
Woodward (17)
No: None (0)
Abstain: None (0)
Absent: Michael Gingell, Yolanda Smith Charles (2)
Passed
Oakland County, Michigan
CLERK/REGISTER OF DEEDS- 2026 SURVEY AND REMONUMENTATION GRANT AWARD
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2026
Amendment
FY 2027
Amendment
FY 2028
Amendment
R Other Grants Clerk/Register Of Deeds FND11011 CCN2010401 RC615571 PRG172180 GRN-1004629 615000 State Oprerating Grants $(123,000)
Total Revenues $(123,000)$-$-
E Other Grants Clerk/Register Of Deeds FND11011 CCN2010401 SC702010 PRG172180 GRN-1004629 702000 Salaries Regular $(27,000)
E Other Grants Clerk/Register Of Deeds FND11011 CCN2010401 SC731458 PRG172180 GRN-1004629 730000 Professional Services (96,000)
Total Expenditures $(123,000)$-$-
E General Fund Clerk/Register Of Deeds FND10100 CCN2010401 SC702010 PRG172190 702000 Salaries Regular $(23,400)$(7,800)$-
E General Fund Non Departmental FND10100 CCN9090101 SC730359 PRG196030 730000 Contingency 23,400 7,800 -
Total Expenditures $-$-$-
R Other Grants Clerk/Register Of Deeds FND10101 CCN2010401 RC615571 PRG172180 GRN-1004861 615000 State Oprerating Grants $118,883 $39,630 $-
Total Revenues $118,883 $39,630 $-
E Other Grants Clerk/Register Of Deeds FND10101 CCN2010401 SC702010 PRG172180 GRN-1004861 702000 Salaries Regular $23,400 $7,800 $-
E Other Grants Clerk/Register Of Deeds FND10101 CCN2010401 SC731458 PRG172180 GRN-1004861 730000 Professional Services 95,112 31,701 -
E Other Grants Clerk/Register Of Deeds FND10101 CCN2010401 SC730709 PRG172180 GRN-1004861 730000 Fees - Per Diems 377 123 -
Total Expenditures $118,889 $39,624 $-
GRANT REVIEW SIGN-OFF – Register of Deeds
GRANT NAME: PY2026 Survey and Remonumentation Grant AWD00806
FUNDING AGENCY: State of Michigan, Department of Licensing and Regulatory Affairs (LARA), Bureau of
Construction Codes, Office of Land Survey Remonumentation
DEPARTMENT CONTACT PERSON: Fred Miller 248-858-2134
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 04/29/2026
Please be advised that the captioned grant materials have completed the internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off email and the grant agreement/contract with related documentation) should be downloaded into Civic Clerk to be
placed on the next agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board
resolution.
DEPARTMENT REVIEW
*Revised agreement is attached to include Chair Woodward signature.
GRANT NO. BCC 26-63
GRANT BETWEEN
THE STATE OF MICHIGAN
DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS
AND
OAKLAND COUNTY
GRANTEE:
Lisa Brown
County of Oakland
1200 N. Telegraph Rd., Dept. 415
Pontiac, MI 48341
STATE GRANT ADMINISTRATOR/ADDRESS:
Nicholas J. Clever, P.S., Director
Office of Land Surve and Remonumentation
Department of Licensin and Re ulator Affairs
P.O. Box 30254
Lansin , MI 48909
Phone: (517) 241-6321
Email: clevern michi an.ov
GRANT PERIOD:
From: 01-01-2026 To: 12-31-2026
TOTAL AUTHORIZED BUDGET:
Federal Contribution: $0.00
State Contribution: $158,513.00
Local Contribution: $0.00
Other Contributions: $0.00
STATE ADMINISTRATIVE BOARD APPROVAL DATE: N/A
SIGMA Vendor ID: CV0048080
SIGMA Payment Address Code: 130
CCOUNTING TEMPLATE: 6415137T002
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GRANT AGREEMENT
Grant No. BCC 26-63 from the Department of Licensing and Regulatory Affairs (Grantor)
to Oakland County (Grantee), subject to the terms and conditions of this Agreement
(Agreement).
1.0 Statement of Purpose
The Survey and Remonumentation grant award is offered annually to county governments
in accordance with the requirements of the State Survey and Remonumentation Act of 1990, MCL
54.261 et seq.
1.1 Statement of Work
The Grantee agrees to undertake, perform, and complete the activities and deliverables as
more specifically described in Grantee’s application, Attachment A.
1.2 Detailed Budget
A.This Agreement does not commit the State of Michigan (State) or the
Department of Licensing and Regulatory Affairs (LARA) to approve requests
for additional funds at any time.
B. The Grantee agrees that all funds shown in the Budget are to be spent as
detailed on page 3 of the application in Attachment A. Changes in the Budget
will be allowed only upon prior review and written approval by the Grant
Administrator.
C. If applicable, travel expenses will not be reimbursed at rates greater than the
State Travel Rates, Attachment B, without the prior written consent of the Grant
Administrator.
D. Notwithstanding anything contrary in this Agreement or its attachments:
1. All funds dispersed by Grantor to Grantee must only be used for the
project specified in this Agreement.
2. In no event may Grantee use funds dispersed by Grantor to generate a
profit, surplus, excess, additional income, or any other revenue of funds
that Grantee intends to use for purposes other than the project specified in
this Agreement.
3. Any funds dispersed by Grantor to Grantee that are not used for the
project must be promptly returned to Grantor.
4. Grantor reserves the right to recoup (up to the total amount dispersed
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under this Agreement) any funds dispersed or revenues generated that are
contrary to the terms of this Agreement.
E. All funding under this Agreement is subject to, and contingent upon, legislative
appropriation of available funds.
1.3 Payment Schedule
The maximum amount of grant assistance offered is $158,513.00.An initial payment of
$63,405.20 (forty percent of the total grant award) shall be made upon execution of this grant
agreement.
Progress payments up to a total of 85% of the Total Authorized Budget may be made upon
submission of a Grantee reimbursement request indicating grant funds received to date, project
expenditures to date (supported with computer printouts of accounts, 245 grant account general
ledger sheets, balance sheets, etc.), and objectives completed to date. Backup documentation such
as computer printouts of accounts, 245 grant account ledger sheets,check copies, etc. shall be
maintained for audit purposes in order to comply with this Agreement. The initial advance must
be fully expended with all required documentation submitted for a reimbursement request to be
approved. The payment of the final 15% of the grant amount shall be made after the Grant
Administrator has received and approved the required completion report. The completion report
must include expenditures of grant funds reported by line item and compared to the approved
Budget.
Public Act 279 of 1984 states that the State shall take all steps necessary to assure that payment
for goods or services is mailed within 45 days after receipt of the goods or services, a complete
invoice for goods or services, or a complete contract for goods or services, whichever is later.
1.4 Program Performance - Monitoring, Reporting and Documentation
A. Monitoring. The Grantee shall monitor performance to assure that time schedules are
being met and projected work by time period is being accomplished and provide a
status report to the State Grant Administrator upon request.
B. Reporting (see 1.4.C. for documentation requirements):
1. The Grantee may submit to the State Grant Administrator a Progress Report
as soon as July 1 of the grant year but no later than September 30 of the grant
year with backup documentation for work completed and expenditures
incurred during the reporting period.
2.The Grantee will electronically submit a Grant Completion Report at the
conclusion of the grant period or when grant deliverables are completed,
whichever comes first, by emailing the proper form to
bccolsr@michigan.gov. Completion reports are due January 31, 2027, by
11:59:59pm. Completion reports must be submitted not later than
January 31, 2027, by 11:59:59 pm,to maintain the standard grant period
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start date of January 1, 2027. Reports submitted on or after February 1,
2027,will result in the 2027 grant agreement period beginning on the first
day of the calendar month in which the report is received. Expenditures
dated prior to the start date of the grant period will not be approved. The
2027 grant agreement will not be drafted until the 2026 Grant Completion
Report is electronically submitted to the Office of Land Survey and
Remonumentation (OLSR). Completion reports for this Agreement do not
have a legislatively mandated due date; however, State of Michigan Office
of Financial Management policy requires grant funds to be encumbered in
the fiscal year they are appropriated.If a completion report for this
Agreement is not received by August 15, 2027, the annual award for
2027 will not be granted and the Grantee forfeits their calendar year
2027 funding for this grant program.
OLSR will not approve a Grant Completion Report for payment until the
following requirements are met:
a. The Grant Completion Report is signed by the County Grant
Administrator.
b. All Land Corner Recordation Certificates (LCRCs) completed
under the Grant and all walk-ins are entered into Accela by the
county.
c. Copies of all invoices paid by the county for the grant year are
included with the Grant Completion Report. These invoices
include:
i. Any supplies and material needed for the physical
monuments.
ii. Any professional fees for contracted surveyor, which
outline:
1. The specific corners included in the invoice
2. Tasks included if not paid a lump sum
3. Other fees must be identified
d. A narrative is required to provide reasons why:
i. Money was spent differently than as stated in the
application narrative.
ii. The corners proposed were not completed during the
contract year.
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iii. Corners were remonumented which were not in the
application narrative
iv. Corners reported on invoices for reimbursement are not
included in the list of corners completed under the grant and
no LCRC completed.
C. Documentation. Backup documentation must include the following, as applicable:
1. A written narrative of the total work accomplished during the grant year,
including an explanation for any additional work completed that was not
specified in the approved Grant Application, any work not completed that
was specified in the approved Grant Application, and any changes in an
approved line item of the budget approved in Grant Application (submit
for Grant Completion Report only).
2. A narrative of any coordinated efforts with other organizations to complete
the project (submit for Grant Completion Report only).
3. Invoices:
a. An invoice from all Peer Review Group members, each surveyor
or any other service provider for all services provided to the
Grantee under this Agreement, and other supplies and purchases,
as outlined in the approved Grant Application (submit for Progress
Report and Grant Completion Report).
b. A detailed breakdown and backup documentation for any county
costs charged to the program as outlined in the approved Grant
Application (submit for Progress Report and Grant Completion
Report).
4. General Ledger: The County Treasurer’s print-out of the State Survey and
Remonumentation 245 grant account ledger, or equivalent, providing a
detailed history of each transaction occurring within the account, including
all payroll, indirect and/or overhead expenses. If not itemized in the ledger,
a salary and fringe benefits breakdown must also be submitted for all
administrative staff (submit for Progress Report and Grant Completion
Report).
5. A recorded LCRC prepared in compliance with the Corner Recordation
Act 1970 PA 74 (CRA) and SSRA for each corner shall be submitted
through the Accela Citizen Access (ACA) portal. The LCRC shall include
geodetic coordinate values for each corner recorded, signed by the county
representative and reflect the date of the peer review group meeting at
which the corner was reviewed. The county representative will notify the
State Grant Administrator when all the contract corners are entered through
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ACA for the grant year.
PART II - GENERAL PROVISIONS
2.1 Project Changes
Grantee must obtain prior written approval for project changes from the Grant
Administrator. See Section 1.2. Detailed Budget.
2.2 Delegation
Grantee may not delegate any of its obligations under the Grant without the prior written
approval of the State. Grantee must notify the State at least 90 calendar days before the proposed
delegation and provide the State any information it requests to determine whether the delegation
is in its best interest. If approved, Grantee must: (a) be the sole point of contact regarding all
project matters, including payment and charges for all Grant Activities; (b) make all payments to
the subgrantee; and (c) incorporate the terms and conditions contained in this Grant in any
subgrant with a subgrantee. Grantee remains responsible for the completion of the Grant
Activities, compliance with the terms of this Grant, and the acts and omissions of the subgrantee.
The State, in its sole discretion, may require the replacement of any subgrantee.
2.3 Project Income
To the extent that it can be determined that interest was earned on advances of funds, such
interest shall be remitted to the Grantor. All other program income shall either be added to the
project budget and used to further eligible program objectives or deducted from the total program
budget for the purpose of determining the amount of reimbursable costs. The final determination
shall be made by the Grant Administrator.
2.4 Share-in-savings
The Grantor expects to share in any cost savings realized by the Grantee. Therefore, final
Grantee reimbursement will be based on actual expenditures. Exceptions to this requirement must
be approved in writing by the Grant Administrator.
2.5 Order of Spending
Unless otherwise required, Grantee shall expend funds in the following order: (1) private
or local funds, (2) federal funds, and (3) state funds. Grantee is responsible for securing any
required matching funds from sources other than the State.
2.6 Purchase of Equipment
The purchase of equipment not specifically listed in the Grant Application must have prior
written approval of the Grant Administrator. Equipment is defined as non-expendable personal
property having a useful life of more than one year. In its request for approval of the State Grant
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Administrator, Grantee must include the following: (1) a definition of the specific equipment
Grantee wishes to purchase; (2) an explanation for why the equipment is necessary to complete
the Statement of Work; (3) an explanation of why Grantee could not complete the Statement of
Work by renting comparable equipment rather than purchasing it; (4) the anticipated life of the
equipment; (5) the amount of anticipated maintenance fees required to maintain the equipment
and the length of time those fees will need to be paid; (6) whether Grantee intends to pay
maintenance fees using current and/or future grant awards; (7) explanation of any housing
requirements for the equipment; (8) whether Grantee intends to rent out to a third party; (9) and
the agreement by Grantee that, if it rents or sells the equipment, Grantee will remit any and all
rental or sale proceeds to the State.
2.7 Accounting
The Grantee shall adhere to the Generally Accepted Accounting Principles and shall
maintain records which will allow, at a minimum, for the comparison of actual outlays with
budgeted amounts. The Grantee's overall financial management system must ensure effective
control over and accountability for all funds received. Accounting records must be supported by
source documentation including, but not limited to, balance sheets, general ledgers, time sheets
and invoices. The expenditure of state funds shall be reported by line item and compared to the
Budget.
2.8 Records Maintenance, Inspection, Examination, and Audit
The State or its designee may audit Grantee to verify compliance with this Grant. Grantee
must retain and provide to the State or its designee upon request, all financial and accounting
records related to the Grant through the term of the Grant and for 7 years after the latter of
termination, expiration, or final payment under this Grant or any extension (“Audit Period”). If
an audit, litigation, or other action involving the records is initiated before the end of the Audit
Period, Grantee must retain the records until all issues are resolved.
Within 10 calendar days of providing notice, the State and its authorized representatives or
designees have the right to enter and inspect Grantee's premises or any other places where Grant
Activities are being performed, and examine, copy, and audit all records related to this Grant.
Grantee must cooperate and provide reasonable assistance. If any financial errors are revealed,
the amount in error must be reflected as a credit or debit on subsequent invoices until the amount
is paid or refunded. Any remaining balance at the end of the Grant must be paid or refunded
within 45 calendar days.
This Section applies to Grantee, any parent, affiliate, or subsidiary organization of Grantee, and
any subgrantee that performs Grant Activities in connection with this Grant.
If the Grantee is a governmental or non-profit organization and expends the minimum level
specified in OMB Uniform Guidance ($1,000,000.00 as of October 1, 2024) or more in total
federal funds in its fiscal year, then Grantee is required to submit an Audit Report to the Federal
Audit Clearinghouse (FAC) as required in 200.36.
2.9 Competitive Bidding
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The Grantee agrees that all procurement transactions involving the use of state funds shall
be conducted in a manner that provides maximum open and free competition. When competitive
selection is not feasible or practical, the Grantee agrees to obtain the written approval of the Grant
Administrator before making a sole source selection. Sole source contracts should be negotiated
to the extent that such negotiation is possible.
The Grantee agrees that all procurement of Professional Services will be conducted using
Quality Based Selection (QBS). The Grantee may use QBS scores to assign work based on
complexity.
3.0 Liability
The State is not liable for any costs incurred by the Grantee before the start date or after
the end date of this Agreement. Liability of the State is limited to the terms and conditions of this
Agreement and the grant amount.
3.1 Reserved
3.2 Safety
The Grantee, and all subgrantees are responsible for ensuring that all precautions are
exercised at all times for the protection of persons and property. Safety provisions of all
Applicable Laws and building and construction codes shall be observed. The Grantee, and every
subgrantee are responsible for compliance with all federal, state and local laws and regulations in
any manner affecting the work or performance of this Agreement and shall at all times carefully
observe and comply with all rules, ordinances, and regulations. The Grantee, and all subgrantees
shall secure all necessary certificates and permits from municipal or other public authorities as
may be required in connection with the performance of this Agreement.
3.3 General Indemnification
Inasmuch as each party to this grant is a governmental entity of the State of Michigan,
each party to this grant must seek its own legal representation and bear its own costs, including
judgments, in any litigation which may arise from the performance of this grant. It is specifically
understood and agreed that neither party will indemnify the other party in such litigation.
3.4 Termination
A. Termination for Cause
The State may terminate this Grant for cause, in whole or in part, if Grantee, as
determined by the State: (a) endangers the value, integrity, or security of any
location, data, or personnel; (b) becomes insolvent, petitions for bankruptcy court
proceedings, or has an involuntary bankruptcy proceeding filed against it by any
creditor; (c) engages in any conduct that may expose the State to liability; (d)
breaches any of its material duties or obligations; or (e) fails to cure a breach within
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the time stated in a notice of breach. Any reference to specific breaches being
material breaches within this Grant will not be construed to mean that other
breaches are not material.
If the State terminates this Grant under this Section, the State will issue a
termination notice specifying whether Grantee must: (a) cease performance
immediately, or (b) continue to perform for a specified period. If it is later
determined that Grantee was not in breach of the Grant, the termination will be
deemed to have been a Termination for Convenience, effective as of the same date,
and the rights and obligations of the parties will be limited to those provided in
Subsection B, Termination for Convenience.
The State will only pay for amounts due to Grantee for Grant Activities accepted
by the State on or before the date of termination, subject to the State’s right to set
off any amounts owed by the Grantee for the State’s reasonable costs in
terminating this Grant. The Grantee must pay all reasonable costs incurred by the
State in terminating this Grant for cause, including administrative costs, attorneys’
fees, court costs, transition costs, and any costs the State incurs to procure the
Grant Activities from other sources.
B. Termination for Convenience
The State may immediately terminate this Grant in whole or in part without penalty
and for any reason, including but not limited to, appropriation or budget shortfalls.
If the State terminates this Grant for convenience, the State will pay all reasonable
costs, as determined by the State, for State approved Grant Responsibilities.
3.5 Conflicts and Ethics
Grantee will uphold high ethical standards and is prohibited from: (a) holding or acquiring
an interest that would conflict with this Grant; (b) doing anything that creates an appearance of
impropriety with respect to the award or performance of the Grant; (c) attempting to influence or
appearing to influence any State employee by the direct or indirect offer of anything of value; or
(d) paying or agreeing to pay any person, other than employees and consultants working for
Grantee, any consideration contingent upon the award of the Grant. Grantee must immediately
notify the State of any violation or potential violation of these standards. This Section applies to
Grantee, any parent, affiliate, or subsidiary organization of Grantee, and any subgrantee that
performs Grant Activities in connection with this Grant.
No member of the Legislature or Judiciary of the State of Michigan or any individual employed
by the State will be permitted to share in the Grant Agreement, or any benefit that arises from
the Grant Agreement.
3.6 Non-Discrimination
Under the Elliott-Larsen Civil Rights Act, 1976 PA 453, MCL 37.2101, et seq., and the
Persons with Disabilities Civil Rights Act, 1976 PA 220, MCL 37.1101, et seq., Grantee and its
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subgrantees agree not to discriminate against an employee or applicant for employment with
respect to hire, tenure, terms, conditions, or privileges of employment, or a matter directly or
indirectly related to employment, because of race, color, religion, national origin, age, sex, height,
weight, marital status, partisan considerations, or a disability or genetic information that is
unrelated to the person’s ability to perform the duties of a particular job or position. Breach of
this covenant is a material breach of this Grant.
3.7 Unfair Labor Practices
Under MCL 423.324, the State may void any Grant with a Grantee or subgrantee who
appears on the Unfair Labor Practice register compiled under MCL 423.322.
3.8 Force Majeure
Neither party will be in breach of this Grant because of any failure arising from any
disaster or acts of God that are beyond their control and without their fault or negligence. Each
party will use commercially reasonable efforts to resume performance. Grantee will not be
relieved of a breach or delay caused by its subgrantees. If immediate performance is necessary to
ensure public health and safety, the State may immediately Grant with a third party.
3.9 Media Releases
News releases (including promotional literature and commercial advertisements)
pertaining to the Grant or project to which it relates must not be made without prior written State
approval, and then only in accordance with the explicit written instructions of the State.
4.0 Website Incorporation
The State is not bound by any content on Grantee’s website unless expressly incorporated
directly into this Grant.
4.1 Certification Regarding Debarment
The Grantee certifies, by signature to this Agreement, that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this Agreement by any federal or State department or agency. If
the Grantee is unable to certify to any portion of this statement, the Grantee shall attach an
explanation to this Agreement.
4.2 Illegal Influence
The Grantee certifies, to the best of his or her knowledge and belief that:
A. No federal appropriated funds have been paid nor will be paid, by or on behalf of
the Grantee, to any person for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, an officer or employee of
Congress, or an employee of a member of Congress in connection with the
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awarding of any federal contract, the making of any federal grant, the making of
any federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any federal contract, grant,
loan or cooperative agreement.
B. If any funds other than federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any agency, a member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with this grant, the Grantee shall
complete and submit Standard Form-LLL, “Disclosure Form to Report
Lobbying,” in accordance with its instructions.
C. The Grantee shall require that the language of this certification be included in the
award documents for all grants or subcontracts and that all subrecipients shall
certify and disclose accordingly.
The State has relied upon this certification as a material representation. Submission of this
certification is a prerequisite for entering into this Agreement imposed by 31 USC § 1352. Any
person who fails to file the required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
The Grantee certifies, to the best of his or her knowledge and belief that no state funds have been
paid nor will be paid, by or on behalf of the Grantee, to any person for influencing or attempting
to influence an officer or employee of any State agency, a member of the Legislature, or an
employee of a member of the Legislature in connection with the awarding of any state contract,
the making of any state grant, the making of any state loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any state
contract, grant, loan or cooperative agreement.
4.3 Governing Law
This Grant is governed, construed, and enforced in accordance with Michigan law.
Grantee consents to venue in Ingham County, and waives any objections, such as lack of personal
jurisdiction or forum non conveniens.
4.4 Compliance with Laws
Grantee must comply with all federal, state and local laws, rules and regulations.
4.5 Disclosure of Litigation, or Other Proceeding
Grantee must notify the State within 14 calendar days of receiving notice of any litigation,
investigation, arbitration, or other proceeding (collectively, “Proceeding”) involving Grantee, a
subgrantee, or an officer or director of Grantee or subgrantee, that arises during the term of the
Grant, including: (a) a criminal Proceeding; (b) a parole or probation Proceeding; (c) a Proceeding
12
under the Sarbanes-Oxley Act; (d) a civil Proceeding involving: (1) a claim that might reasonably
be expected to adversely affect Grantee’s viability or financial stability; or (2) a governmental or
public entity’s claim or written allegation of fraud; or (e) a Proceeding involving any license that
Grantee is required to possess in order to perform under this Grant.
4.6 Assignment
Grantee may not assign this Grant to any other party without the prior approval of the
State. Upon notice to Grantee, the State, in its sole discretion, may assign in whole or in part, its
rights or responsibilities under this Grant to any other party. If the State determines that a novation
of the Grant to a third party is necessary, Grantee will agree to the novation, provide all necessary
documentation and signatures, and continue to perform, with the third party, its obligations under
the Grant.
4.7 Entire Grant and Modification
This Grant is the entire agreement and replaces all previous agreements between the
parties for the Grant Activities. This Grant may not be amended except by signed agreement
between the parties.
4.8 Grantee Relationship
Grantee assumes all rights, obligations and liabilities set forth in this Grant. Grantee, its
employees, and agents will not be considered employees of the State. No partnership or joint
venture relationship is created by virtue of this Grant. Grantee, and not the State, is responsible
for the payment of wages, benefits and taxes of Grantee’s employees and any subgrantees. Prior
performance does not modify Grantee’s status as an independent Grantee.
4.9 Dispute Resolution
The parties will endeavor to resolve any Grant dispute in accordance with this provision.
The dispute will be referred to the parties' respective Grant Administrators or Program Managers.
Such referral must include a description of the issues and all supporting documentation. The
parties must submit the dispute to a senior executive if unable to resolve the dispute within 15
business days. The parties will continue performing while a dispute is being resolved, unless the
dispute precludes performance. A dispute involving payment does not preclude performance.
Litigation to resolve the dispute will not be instituted until after the dispute has been elevated to
the parties’ senior executive and either concludes that resolution is unlikely or fails to respond
within 15 business days. The parties are not prohibited from instituting formal proceedings: (a)
to avoid the expiration of statute of limitations period; (b) to preserve a superior position with
respect to creditors; or (c) where a party makes a determination that a temporary restraining order
or other injunctive relief is the only adequate remedy. This Section does not limit the State’s right
to terminate the Grant.
5.0 Severability
13
If any part of this Grant is held invalid or unenforceable, by any court of competent
jurisdiction, that part will be deemed deleted from this Grant and the severed part will be replaced
by agreed upon language that achieves the same or similar objectives. The remaining Grant will
continue in full force and effect.
5.1 Waiver
Failure to enforce any provision of this Grant will not constitute a waiver.
14
5.2 Signatories
The signatories warrant that they are empowered to enter into this Agreement and agree
to be bound by it.
_________________
Date
_________________
Date
_______________________________________
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_______________________________________
Laura Kwiecien CPPO, CPPB
Director, Procurement & Administration
Division Bureau of Finance and Administrative
Services Department of Licensing and
Regulatory Affairs State of Michigan
GRANT NO. BCC 26-63
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DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET,
VEHICLE AND TRAVEL SERVICES
SCHEDULE OF TRAVEL RATES FOR CLASSIFIED AND UNCLASSIFIED EMPLOYEES
FY 2026 – Effective Januar 1, 2026
MICHIGAN SELECT CITIES*
Individual Group Meeting
(pre-arranged and approved)
Lodging** $98.00
Breakfast $14.00 $17.00
Lunch $16.00 $19.00
Dinner $31.00 $34.00
MICHIGAN IN-STATE ALL OTHER
Individual Group Meeting
(pre-arranged and approved)
Lodging** $98.00
Breakfast $12.00 $15.00
Lunch $14.00 $17.00
Dinner $27.00 $30.00
Lodging $66.00
Breakfast $12.00
Lunch $14.00
Dinner $27.00
Per Diem Total $119.00
OUT-OF-STATE SELECT CITIES*
Individual Group Meeting
(pre-arranged and approved)
Lodging** Contact FROSCH Travel
Breakfast $22.00 $25.00
Lunch $23.00 $26.00
Dinner $36.00 $39.00
OUT-OF-STATE ALL OTHER
Individual Group Meeting
(pre-arranged and approved)
Lodging** Contact FROSCH Travel
Breakfast $16.00 $19.00
Lunch $19.00 $22.00
Dinner $28.00 $31.00
Lodging $66.00
Breakfast $16.00
Lunch $19.00
Dinner $28.00
Per Diem Total $129.00
Incidental Costs Per Night: $5.00
Mileage Rates Current Reimbursable Meal Travel Begins Before Travel Extends Past
Premium Rate $0.725 per mile Breakfast 6:00 a.m. 8:30 a.m.
Standard Rate $0.47 per mile Lunch 11:30 a.m. 2:00 p.m.
Dinner 5:30 p.m. 8:00 p.m.
* See Select Cities Listing
** Lodging available at State rate, or call FROSCH Travel at 877-654-2179 or www.concursolutions.com
CITIES COUNTIES
Ann Arbor, Auburn Hills, Beaver Island, Detroit, Grand Rapids, Holland,
Leland, Mackinac Island, Midland, Muskegon, Petoskey, Pontiac, South
Haven, Traverse City
Grand Traverse, Oakland,
Wayne
STATE CITIES COUNTIES
Alaska All locations
Arizona Phoenix, Scottsdale, Sedona
California Antioch, Arcata, Barstow, Belmont, Concord, Eureka, Foster City, Fresno,
Gualala, Mammoth Lakes, McKinleyville, Mill Valley, Monterey, Napa,
Novato, Oakland, Ontairio, Palm Springs, Palo Alto, Point Arena,
Sacramento, San Diego, San Francisco, San Jose, San Luis Obispo, San
Mateo, San Rafael, Santa Barbara, Santa Cruz, Santa Monica, Santa Rosa,
South Lake Tahoe, Sunnyvale, Tahoe City, Truckee, Victorville, Yosemite
National Park
Los Angeles, Mendocino,
Orange, Ventura
Colorado Aspen, Aurora, Breckenridge, Colorado Springs, Crested Butte, Denver,
Grand Lake, Gunnison, Silverthorne, Steamboat Springs, Telluride, Vail
Connecticut Bridgeport, Danbury, Groton, New London
District of Columbia Washington DC (See also Maryland & Virginia)
Florida Boca Raton, De Funiak Springs, Delray Beach, Ft Lauderdale, Fort Walton
Beach Ju iter Ke West Miami Sarasota
Georgia Atlanta, Brunswick, Jekyll Island
Hawaii All locations
Idaho Boise
Illinois Chicago, East St. Louis, Fairview Heights, O'Fallon Cook, Lake
Kentucky Kenton
Maine Bar Harbor, Kennebunk, Kittery, Rockport, Sandford
Maryland Baltimore City, Columbia Montgomery, Prince George
Massachusetts Boston, Burlington, Cambridge, Falmouth, Hyannis, Martha's Vineyard,
Nantucket Pittsfield Woburn
Suffolk
Minnesota Duluth, Minneapolis, St. Paul
Missouri St. Louis
Nevada Las Vegas
New Jersey Eatontown, Freehold, Newark, Princeton, Trenton
New York Albany, Floral Park, Garden City, Glens Falls, Great Neck, Kingston, Lake
Placid, Melville, New Rochelle, New York City, Riverhead, Ronkonkoma,
Tarrytown, White Plains
Bronx, Kings, Queens,
Richmond, Suffolk
Ohio Cincinnati
Oregan Bend, Lincoln City, Portland, Seaside
Pennsylvania Philadelphia
Puerto Rico All locations
South Carolina Charleston
Tennessee Brentwood, Franklin, Nashville
Utah Moab, Park City
Vermont Burlington, Manchester, Stowe, White River Junction
Virginia Alexandria, Fairfax, Falls Church Arlington, Fairfax
Washington Everett, Lynnwood, Ocean Shores, Pasco, Port Angeles, Port Townsend,
Richland Seattle S okane Tacoma Vancouver
Wyoming Jackson, Pinedale
SELECT CITY LIST
SCHEDULE OF TRAVEL RATES FOR CLASSIFIED AND UNCLASSIFIED EMPLOYEES
Effective October 1, 2025
Michigan Select Cities/Counties
Out of State Select Cities/Counties