HomeMy WebLinkAboutResolutions - 2026.05.21 - 42954
AGENDA ITEM: Sponsorship of 2026 Hazel Park Art Fair
DEPARTMENT: Board of Commissioners
MEETING: Board of Commissioners
DATE: Thursday, May 21, 2026 9:30 AM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2026-6583
Motion to approve a one-time allotment of $5,000 from the FY 2026 Board of Commissioners’
General Fund Sponsorship line-item budget to sponsor the 2026 Hazel Park Art Fair. Further,
authorize the Board Chair to execute any required agreements on behalf of Oakland County.
Additionally, require that the recipient publicly promote the County’s support as a primary Sponsor
and submit an impact report to the Board of Commissioners by the end of the calendar year,
detailing the outcomes of the concert series, including attendance, participation, and the number of
Oakland County residents served.
ITEM CATEGORY SPONSORED BY
Special Project Ann Erickson Gault
INTRODUCTION AND BACKGROUND
Please provide the full name, title, and organization of the person submitting this request.
Alissa Sullivan, President, Hazel Park Arts Council
Please provide the requester’s email address and phone number.
alissa@hpart.org, 248-730-8553
Please provide the organization’s address and website, if applicable.
https://www.hpart.org/
Please identify whether the organization is a governmental entity, a nonprofit, or another
type of entity, and include tax status if applicable.
A city commission and a nonprofit
Please identify the sponsoring Commissioner(s) for this request.
Ann Erickson Gault
Describe what you are requesting the Board to fund and what the public will receive as a
result.
Sponsorship of the Hazel Park Art Fair, providing a free, public arts event featuring artists,
performances, and community engagement opportunities.
Is this request best classified as a sponsorship of an event or support for a program?
Sponsorship generally supports a one-time event and includes recognition/visibility, while a
Program supports services, deliverables, or lasting community benefit beyond a single
event.
Sponsorship
If this request includes an event, please provide the event date(s), location(s), expected
attendance, and whether the event is free and open to the public.
August 22–23, 2026 at Green Acres Park in Hazel Park; expected attendance of approximately
4,000; free and open to the public.
What is the total budget for the overall project, program, or event, and what is the specific
amount requested from the Board of Commissioners? Please present both figures clearly
and explain how the requested amount fits into the total budget.
$11,000 total budget; $5,000 sponsorship requested from the Board of Commissioners.
Please provide a narrative budget explanation describing what costs exist in the overall
budget and which costs the Board’s requested funds would pay for.
The budget includes event logistics, artist accommodations, entertainment programming, and public
engagement activities. The requested County sponsorship would specifically underwrite the
performance artist stage.
Please describe all confirmed funding partners, matching funds, sponsorships, or in-kind
contributions, and specify the amount or estimated value of each.
The Arts Council is seeking sponsorships and funding from local businesses and the Madison
Heights Hazel Park Chamber of Commerce; specific confirmed amounts were not provided.
If contributions are not yet confirmed, please describe what is anticipated, what is pending,
and when decisions will be made.
Additional sponsorships from local businesses and community partners are anticipated but not yet
confirmed.
If the Board does not fund this request, what would change, be reduced, or not occur?
Without Board support, the scope of event programming particularly performance elements may be
reduced.
Please explain the public purpose of the project in clear terms, including how Oakland
County residents will benefit.
The Art Fair fosters creativity, supports emerging artists, and brings the community together through
accessible arts programming. It contributes to local economic activity and civic engagement,
benefiting Oakland County residents.
Please explain what the County receives in return for the expenditure. If the request is a
sponsorship, describe recognition benefits. If the request is a program, describe program
deliverables and measurable public outcomes.
The County will receive prominent recognition on event signage and the Arts Council’s website.
If this request includes improvements to property not owned by Oakland County, please
explain who owns the property, who will control and maintain the improvements, and how
the public will have continued access to the benefit funded by the County.
Not applicable.
Please provide a clear implementation timeline with start date, milestones (if applicable), and
completion date.
Event dates are August 22–23, 2026.
Please describe who will benefit from the project, including estimated number of Oakland
County residents served and which communities or geographic areas are expected to
participate.
Approximately 4,000 attendees, including Oakland County residents and visitors from surrounding
communities.
Please describe how success will be evaluated and what measurable outcomes will be
reported.
Attendance and length of stay will be tracked using SEMCOG methodology. Success will also be
evaluated through artist surveys and repeat artist participation.
Please confirm that the organization will submit an outcomes report to the Board of
Commissioners by the end of the calendar year and describe what that report will include,
such as attendance, participation, services delivered, and resident impact.
Yes.
If requested, please confirm the organization will provide proof of expenditure, invoices, or
comparable documentation showing how Board funds were used.
Yes.
FISCAL IMPACT: Subsequent QR Budget Amendment Required
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Ann Erickson Gault, Commissioner
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 5/21/2026
AGENDA DEADLINE: 05/07/2026 4:30 PM
ATTACHMENTS
None
COMMITTEE TRACKING
2026-05-13 Finance - Recommend to Board
2026-05-21 Full Board - Adopt
Motioned by: Commissioner Michael Gingell
Seconded by: Commissioner Penny Luebs
Yes: Ann Erickson Gault, Michael Gingell, Marcia Gershenson, Robert Hoffman, Karen Joliat,
Christine Long, Penny Luebs, Gwen Markham, William Miller III, Kristen Nelson, Angela Powell,
Robert Smiley, Yolanda Smith Charles, Michael Spisz, Linnie Taylor, Philip Weipert, David
Woodward (17)
No: Charles Cavell (1)
Abstain: None (0)
Absent: Brendan Johnson (1)
Passed