HomeMy WebLinkAboutResolutions - 2026.05.21 - 42960
AGENDA ITEM: Interlocal Agreement with the Township of Milford for the Severe Weather System
Siren Expansion
DEPARTMENT: Emergency Management & Homeland Security
MEETING: Board of Commissioners
DATE: Thursday, May 21, 2026 9:30 AM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2026-6502
Motion to approve the interlocal agreement with the Township of Milford for the Severe Weather
System Siren Expansion in the amount of $7,062.75; further, authorize the Chair of the Board of
Commissioners to execute the agreement; further, amend the FY 2026 budget as detailed in the
attached Schedule A.
ITEM CATEGORY SPONSORED BY
Interlocal Agreement Penny Luebs
INTRODUCTION AND BACKGROUND
The Township of Milford requests to enter into an agreement with Oakland County for the purchase
of one new outdoor warning siren. The total estimated cost of the new siren, including installation, is
$28,250.
The County's share of the costs will remain at twenty-five percent (25%), as this has been the policy
previously established by the Board of Commissioners via various Miscellaneous Resolutions,
whereby local units pay the remaining seventy-five percent (75%). The County is responsible for the
additional costs associated with any maintenance and electrical repairs for the sirens purchased.
The Township of Milford has agreed to pay the estimated cost of $21,188 (75% of the estimated
cost), and Oakland County will pay $7,062 (25% of the estimated cost).
POLICY ANALYSIS
• The attached Interlocal Agreement is a standard template for participating municipalities and
has been reviewed and approved by Oakland County Corporation Counsel.
• Per Fiscal, Emergency Management currently has a budget established for the County's
portion of 25%. The Schedule A only shows Milford's portion of 75%.
• Miscellaneous Resolution #9409 references the policy that the county's share of the total
siren cost will remain at twenty-five percent (25%) and the Public Body will cover the
remaining seventy-five (75%). In the past, MR #'s 7865, 7971, and 8664 authorized the acceptance
of federal grants to defray a portion of the costs in purchasing sirens to be utilized within the
Oakland County Outdoor Warning System. This grant funding is no longer available.
• Per the attached agreement;
o The County is responsible for; (1) the installation of one siren within the Public Body at
the location designated by the Public Body, (2) the maintenance and electrical costs of
the sirens, (3) 25% of the total cost of the siren, $7,062.75.
o The Township of Milford is responsible for; (1) 75% of the total cost of the siren,
$21,188.35, (2) providing the operational status reporting during the 1st Saturday of
the month siren test, if requested, (3) all costs associated with a future siren
relocation, (4) acknowledgment that the County will retain ownership of the siren.
• Per the department, electrical costs average around $100-150 per year. Maintenance costs
can vary, as very little maintenance is needed until the siren reaches 10-years in age.
FISCAL IMPACT: Budget Amendment Attached
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Thom Hardesty, Director Emergency Management & Homeland Security
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 5/21/2026
AGENDA DEADLINE: 05/07/2026 4:30 PM
ATTACHMENTS
1. EMHS - FY2026 Severe Weather Warning System Interlocal Agreement (Milford) - Schedule
A
2. Milford_Twp_Siren_Interlocal Agreement_2026
3. Quote for Siren Installation
COMMITTEE TRACKING
2026-05-12 Public Health & Safety - Recommend to Board
2026-05-21 Full Board - Adopt
Motioned by: Commissioner Michael Gingell
Seconded by: Commissioner Penny Luebs
Yes: Ann Erickson Gault, Michael Gingell, Marcia Gershenson, Robert Hoffman, Karen Joliat,
Christine Long, Penny Luebs, Gwen Markham, William Miller III, Kristen Nelson, Angela Powell,
Robert Smiley, Yolanda Smith Charles, Michael Spisz, Linnie Taylor, Philip Weipert, David
Woodward (17)
No: Charles Cavell (1)
Abstain: None (0)
Absent: Brendan Johnson (1)
Passed
Oakland County, Michigan
Emergency Management and Homeland Security - 2026-6502 Interlocal Agreement with the Township of Milford for the Severe Weather System Siren Expansion
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID
(GRN) #
Project ID
# (PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2026
Amendment
FY 2027
Amendment
FY 2028
Amendment
R General Fund Emergency Management FND10100 CCN1110101 RC625558 PRG115090 625000 Local Match $21,188.00 $- $-
Total Revenues $21,188.00 $- $-
E General Fund Emergency Management FND10100 CCN1110101 SC760182 PRG115090 760000 Tornado Siren Equipment $21,188.00 $- $-
Total Expenditures $21,188.00 $- $-
QUOTE
Date
9/4/2025
Quote #
6136
Name / Address
OAKLAND COUNTY HOMELAND SECURITY
1200 N TELEGRAPH
BUILDING 47 WEST
PONTIAC, MI 48341
West Shore Services, Inc.
Terms
Net 30
Project Name
MILFORD-NEW
Phone:616-895-4347
Fax:616-895-7158
Total
Subtotal
Sales Tax (6.0%)
6620 Lake Michigan Dr.
PO Box 188
Allendale, MI 49401
Item Description Qty Rate Total
EQUINOX SIREN, DC, ROTATING 500Hz NOMINAL. THE EQUINOX
SIREN IS A SINGLE TONE SIREN CAPABLE OF PRODUCING A
126dB SOUND LEVEL AT 100 FT
1 9,585.90 9,585.90
2001TRB TRANS. RECTIFIER, SIREN 1 3,397.50 3,397.50
DCFCTBDH CNTRL, DIGITAL, 150-174 MHZ 1 8,867.70 8,867.70
ES-SMV ES-SMV-HEX - SPECIAL MODEL VARIATION 1 200.00 200.00
TK-IO-CUSTINS 2001 INSTALLATION WITH TRIPLEX 1 6,200.00 6,200.00
Terms Please note: Attached Sales Agreement Terms and Conditions
apply. Sales tax and Shipping not included unless otherwise
shown. Electrical service by others unless otherwise quoted.
Required permits and/or licenses are the responsibility of others.
WSS is not responsible for rock drilling or differing site conditions;
if discovered extra charges will apply.
Package Price – Line item price not available separately and/or for
lesser quantities. In case of scope or quantity changes, West
Shore reserves the right to modify quote.
0.00
$28,251.10
$28,251.10
$0.00
West Shore Services, Inc.
6620 Lake Michigan Drive, P.O. Box 188, Allendale, MI 49401
Phone: 616-895-4347 Fax: 616-895-7158
Est. 1971
SALES AGREEMENT
Agreement. This agreement (the “Agreement”) between West Shore Services, Inc. (“WSS”) and Buyer for the sale of the products and services described in WSS’s quotation and
any subsequent purchase order shall consist of the terms herein. This Agreement constitutes the entire agreement between WSS and Buyer regarding such sale and supersedes all
prior oral or written representations and agreements. This Agreement may only be modified by a written amendment signed by authorized representatives of WSS and Buyer and
attached hereto except that stenographic and clerical errors are subject to correction by WSS or upon WSS’s written consent. WSS objects to and shall not be bound by any
additional or different terms, whether printed or otherwise, in Buyer’s purchase order or in any other communication from Buyer to WSS unless specifically agreed to by WSS in writing.
Prior courses of dealing between the parties or trade usage, to the extent they add to, detract from, supplant, or explain this Agreement, shall not be binding on WSS. This Agreement
shall be for the benefit of WSS and Buyer only and not for the benefit of any other person.
Termination. This Agreement may be terminated only upon WSS’s written consent. IF WSS shall declare or consent to a termination of the Agreement, in whole or in part, Buyer,
in the absence of a contrary written agreement signed by WSS, shall pay termination charges based upon expenses and costs incurred in the assembly of its products on in the
performance of the services to the date such termination is accepted by WSS including, but not limited to, expenses of disposing of materials on hand or on order from suppliers and
the losses resulting from such disposition, plus a reasonable profit. In addition, any products substantially completed or services performed on or prior to any termination of this
Agreement shall be accepted and paid for in full by Buyer. In the event of a material breach of this Agreement by Buyer, the insolvency of Buyer, or the initiation of any solvency or
bankruptcy proceedings by or against Buyer, WSS shall have the right to immediately terminate this Agreement, and Buyer shall be liable for termination charges as set forth herein.
Price/Shipping/Payment. Depending on product purchased, prices are F.O.B. UNIVERSITY PARK, IL and/or ALLENDALE, MI. Buyer shall be responsible for all shipping
charges. If this Agreement is for more than one unit of product, the products may be shipped in a single lot or in several lots are the discretion of WSS, and Buyer shall pay for each
such shipment separately. WSS may require full or partial payment or payment guarantee in advance of shipment whenever, in its opinion, the financial condition of Buyer so
warrants. WSS will invoice for product upon shipment to Buyer and for services monthly as completed. Amounts invoiced by WSS are due 30 days from date of invoice, except that
payment terms for turn-key sales of products and services are 10% of total contract mobilization fee due with Buyer’s order. Invoice deductions will not be honored unless covered by
a credit memorandum. Minimum billing per order is $75.00.
Risk of Loss. The risk of loss of the products or any part thereof shall pass to the Buyer upon delivery thereof by WSS to the carrier. Buyer shall have sole responsibility for
processing and collection of any claim of loss against the carrier.
Hold Harmless. Buyer, shall hold WSS harmless from and shall indemnify WSS against any claim, liability, loss or damage, including the attendant costs of litigation, arising out of
or directly related to any contract entered into with a customer of the Buyer or potential customer, provided expressly that the claim, liability, loss or damage is caused by or directly
related to: (i) the use of the Products; (ii) the Services provided by the Buyer; (iii) any act or omission of the Buyer related to any claim of infringement of any intellectual property rights
of third parties; and (iv) for any violation by the Buyer of any laws or applicable regulations governing the use or sale of the Products or Services of the Buyer, which is brought against
WSS relating to the activities of WSS contemplated by this Agreement. This provision shall apply ONLY if Buyer is notified of such matter described herein by the WSS within five (5)
business days of WSS’s notice of such matter, regardless of form of notice or knowledge. Buyer reserves all rights to directly defend itself in any such proceedings, and shall have the
absolute right to direct the defense of WSS with respect thereto.
WSS shall hold the Buyer harmless and shall save, defend and indemnify the Buyer against any and all claims, demands, liabilities, suits and other proceedings, including any
resulting costs of defense and damages, which arise out of or occur as a result from the conduct of WSS, including, but not limited to, misrepresentations regarding the Products or
Services provided by WSS, breach of contract, breach of his duties hereunder and engaging in misleading or deceptive sales practices. WSS shall have the absolute right to direct
and control its defense of any such matter arising as a result of the same.
Taxes. Price quotes by WSS do not include taxes. Buyer shall pay WSS, in addition to the price of the products of services, any applicable tax (however designated) imposed upon
the sale, production, delivery or use of the products or services to the extent required or not forbidden by law to be collected by WSS from Buyer, whether or not so collected at the
time of the sale, unless valid exemption certificates acceptable to the taxing authorities are furnished to WSS before the date of the invoice.
Delivery. Although WSS shall in good faith endeavor to meet estimated delivery dates, delivery dates are not guaranteed but are estimated on the basis of immediate receipt by
WSS of all information required from Buyer and the absence of delays, direct or indirect, as set forth in paragraph 29 herein.
Returns. Buyer may return shipped product to WSS only upon WSS’s prior written consent (such consent to be in the sole discretion of WSS) and upon terms specified by WSS,
including prevailing restocking and handling charges. Buyer assumers all risk of loss for such returned product until actual receipt thereof by WSS. Agents of WSS are not authorized
to accept returned product or to grant allowances or adjustments with respect to Buyer’s account.
Inspection. Buyer shall inspect the product immediately upon receipt. All claims for any alleged defect in WSS’s product or deficiency in the performance of its services under this
Agreement, capable of discovery upon reasonable inspection, must be fully set forth in writing and received by WSS within 30 days of Buyer’s receipt of the product or WSS’s
performance of the services. Failure to make any such claim within said 30 day period shall constitute a waiver of such claim and an irrevocable acceptance of the product and
services by Buyer. Limited Warranty. WSS warrants each new product to be free from defects in material and workmanship, under normal use and service, for a period of two years from the delivery
to Buyer (one-year for informers and all software products, five years of 2001 & ECLIPSE Series siren head). During this warranty WSS will provide warranty service for any unit
which is delivered, shipping prepaid by the Buyer, to a designated warranty service center for examination and such examination reveals a defect in material and/or workmanship.
WSS will then, at its option, repair or replace the product or any defective part(s), or remit the purchase price of the product to Buyer. This warranty does not cover travel expenses,
the cost of specialized equipment for gaining access to the product, or labor charges for removal and re-installation of the product for warranty service at any location other WSS’s
designated warranty service center. This warranty shall not apply to components or accessories that have a separate warranty by the original manufacturer, such as, but not limited to,
radios and batteries, and does not extend to any unit which has been subjected to abuse, misuse, improper installation or which has been inadequately maintained, not to units with
problems due to service or modification by other than a WSS warranty service center. WSS will provide on-site warranty service during the first 60 days after the completion of the
installation when WSS has provided a turn-key installation including optimization and/or commissioning services. THERE ARE NO OTHER WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
West Shore Services – Sales Agreement Terms and Conditions 2014 Page 2 of 2
Remedies and Limitations of Liability. Buyer’s sole remedy for breach of warranty shall be as set forth above. IN NO EVENT SHALL WSS BE LIABLE FOR ANY LOSS OF USE OF ANY PRODUCT, LOST PROFITS OR ANY INDIRECT, CONSEQUENTIAL OR PUNITIVE DAMAGES, NOR SHALL WSS’S LIABILITY FOR ANY OTHER DAMAGES
WHATSOEVER ARISING OUT OR OF CONNECTED WITH THIS AGREEMENT OF THE MANUFACTURE, SALE, DELIVERY OR USE OF THE PRODUCTS OR SERVICES EXCEED THE PURCHASE PRICE OF THE PRODUCTS OR SERVICES.
Patents. WSS shall hold Buyer harmless, to the extent herein provided, against any valid claim by any third person or infringement of any United States Patent by product
manufactured by WSS, but if Buyer furnished product of system design specifications to WSS, Buyer shall hold WSS harmless against any infringement claim consisting of the use of
product manufactured by WSS in accordance with Buyer’s products or system design or in combination with product manufactured by Buyer or others. In the event that any product
manufactured by WSS is held to infringe any patent and its use is enjoined by any competent court of law, WSS, if unable within a reasonable time to secure for Buyer the right to
continue using such product, either by suspension of the injunction, by securing for Buyer a license, or otherwise, shall, at its own expense, either replace such product with non-
infringing product, either by suspension of the injunction, by securing for Buyer, a license or otherwise, shall, at its own expense, either replace such product with non-infringing
product or modify such product so that it becomes non-infringing, or accept the return of the enjoined product and refund the purchase price paid by Buyer less alliance for any period
of actual use thereof. WSS makes no warranty that its product will be delivered free of a valid claim by a third person of infringement of the like and Buyer’s remedies for such a claim
will be limited to those provided in this paragraph.
Assignment and Delegation. Buyer shall not assign any right or interest in this Agreement, nor delegate the performance of any obligation, without WSS’s prior written consent.
Any attempted assignment or delegation shall be void and ineffective for all purposes unless made in conformity with this paragraph.
Severability. If any term, clause or provision contained in this Agreement is declared or held invalid by a court of competent jurisdiction, such declaration or holding shall not affect
the validity of any other term, clause or provision herein contained.
Installation. Installation shall be by Buyer unless otherwise specifically agreed to in writing by WSS.
Governing Law and Limitations. This Agreement shall be governed by the laws of the State of Michigan. Venue for any proceeding initiated as the result of any dispute
between the parties that arises under this Agreement shall be either the state of federal courts in Kent or Ottawa County, Michigan. Whenever a term defined by the Uniform
Commercial Code as adopted in Michigan is used in this Agreement, the definition contained in said Uniform Commercial Code is to control. Any action for breach of this Agreement
or any covenant or warranty contained herein must be commenced within one year after the cause of action had accrued.
Receiving Product and Staging Location. Buyer is responsible to receive, store and protect all products intended for installation purposes, including, but not exclusively, siren
equipment, poles, batteries, and installation materials. Materials received in cardboard containers must be protected from all forms of precipitation. Additionally, Buyer is to provide a
staging area of an appropriate size for installation to work from and to store equipment overnight.
Installation Methods & Materials. Installation is based on methods and specifications designed and intended by WSS to meet or exceed all national, state, and local safety and
installation codes and regulations. Design changes required by Buyer may result in additional charges.
Radio Frequency Interference. WSS is not responsible for RF transmission and reception affected by system interference beyond its control.
Installation Site Approval. Buyer must provide signed documentation to WSS such as the “WARNING SITE SURVEY” or a document with the equivalent information, that WSS
is authorized to commence installation at the site designated by Buyer before WSS will commence installation. Once installation has started at an approved site, Buyer is responsible
for all additional costs incurred by WSS for redeployment of resources if the work is stopped by Buyer of its agents, property owners, or as the result of any governmental authority or
court order, or if it is determined that installation is not possible at the intended location, or the site is changed for any reason by the Buyer.
AC Power Hookup. Buyer is responsible to coordinate and pay for all costs to bring proper AC power to the electrical service disconnect installed adjacent to the controller cabinet,
unless these services are quoted by WSS. All indoor installations assume AC power is available with 10 feet of the installation location.
Permits & Easements. Unless specifically quoted, buyer is responsible for obtaining all required easements and/or permits, along with any fees required for installation.
Soil Conditions Clause. In the event of poor site conditions including but not limited to rock, cave-ins, high water levels, or inability of soil to provide stable installation to meet
manufacturers specifications, WSS will direct installation crews to attempt pole installation for a maximum of two (2) hours. Buyer approval will be sought when pole installation
exceeds two (2) hours and WSS cannot obtain approval in a timely manner to proceed with extra work.
Contaminated Sites. WSS is not responsible for cleanup and restoration of any installation sites or installer equipment where contaminated soil is encountered. WSS will not
knowingly approve installation at any site containing contaminates. Buyer must inform WSS when known or suspected soil contaminates exist at any intended installation site.
Site Cleanup. Basic installation site cleanup include installation debris removal, general site cleanup, and general leveling of affected soil within 30’ of the pole. Additional Site
Restoration quotes are available.
Waste Disposal. Buyer is responsible for providing disposal of all packing materials including shipping skids and containers.
Work Hours. All installation quotes are based on the ability to work outdoors during daylight hours and indoors from 7 AM to 7 PM Monday through Saturday. Work restrictions or
limitations imposed by Buyer or its agents may result in additional charges being assessed to Buyer for services.
Project Reporting. Installation & Service Progress Reports will be provided on a regular basis, normally every week during active installation, unless pre-arranged otherwise by
mutual agreement.
Safety Requirements & Compliance. WSS requires that all employees and subcontractors follow applicable laws and regulations pertaining to all work performed, equipment
utilized and personal protective gear common to electrical and construction site work performed in the installation of WSS equipment. Additional safety compliance requirements by
Buyer, such as, but not limited to, additional training or testing, may result in additional charges assessed to Buyer for the time and expenses required to comply with the additional
requirements.
Project Delays. WSS shall not be liable in any regard for delivery or installation delays or any failure to perform its obligations under this Agreement resulting directly or indirectly
from change order processing, acts or failure to act by Buyer, unresponsive inspectors, utility companies and any other causes beyond the direct control of WSS, including acts of
God, weather, local disasters of any type, civil or military authority, fires, war, riot, delays in transportation, lack of or inability to obtain raw materials, components, labor, fuel or
supplies, or other circumstances beyond WSS’s reasonable control, whether similar or dissimilar to the foregoing.