HomeMy WebLinkAboutResolutions - 2026.05.21 - 42963
AGENDA ITEM: Grant Acceptance from Metro Solutions for the FY 2026 Southeast Michigan
Perinatal Quality Improvement Collaborative Subrecipient Grant
DEPARTMENT: Health & Human Services - Health Division
MEETING: Board of Commissioners
DATE: Thursday, May 21, 2026 9:30 AM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2026-6410
Motion to accept the grant funding from Metro Solutions for the FY 2026 Southeast Michigan
Perinatal Quality Improvement Collaborative Subrecipient Grant in the amount of $50,000 through
September 30, 2026; further, authorize the Chair of the Board of Commissioners to execute the
grant agreement; further, amend the FY 2026 budget as detailed in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
Metro Solutions was awarded funding, on behalf of Southeast Michigan Perinatal Quality
Improvement Coalition (SEMPQIC), from the Michigan Department of Health and Human Services
2026 Regional Perinatal Quality Collaborative grant program. Metro Solutions and SEMPQIC are
collaborating with the Oakland County Health Division to provide prenatal education, postpartum
lactation support, and follow-up outreach throughout Oakland County to increase the percentage of
mothers who continue breastfeeding at 2 months.
The Health Division received funding in the amount of $50,000 through the Metro Solutions FY 2026
Regional Perinatal Quality Collaborative Subrecipient grant ending September 30, 2026.
POLICY ANALYSIS
• The grant application for this award was issued a grant application exception by the Chair of
the Board of Commissioners. The Exception to Board Rules Memo was listed as a
communication item on the February 10, 2026, agenda.
• The objective for this grant funding is to increase the percentage of Oakland County mothers
who continue breastfeeding at two months from 59% to 70%. This goal will be achieved
through a coordinated, multi-level approach that strengthens prenatal education, postpartum
lactation support, and ongoing follow-up outreach.
• This grant is funded by the Michigan Department of Health and Human Services, 2026
Regional Perinatal Quality Collaborative, and managed by Metro Solutions on behalf of
SEMPQIC.
• Key strategies to reach this objective include;
o Expanding and increasing exposure and access to the Oakland County Baby Café, a
trusted, community-based breastfeeding support group that provides peer support and
professional lactation guidance in a welcoming environment.
o Community engagement and awareness will be enhanced through participation in
health fairs and community events, increasing visibility of breastfeeding benefits and
connecting families to local resources.
o To strengthen system-level support, the project will increase professional knowledge
among care providers by offering breastfeeding education, training opportunities, and
evidence-based resources to improve consistent, high-quality lactation support across
settings.
• Key activities to reach this objective include;
o Continue participation in Oakland County Baby Cafe.
o Offer client incentives to participate in the cafe.
o Start a speaker series at the cafe to increase knowledge of parent topics to
participants.
o Provide education via health fair activities in the community.
o Conduct outreach activities to increase community knowledge of resources.
o Consistent breastfeeding training/resources offered to home visiting staff and
community partners.
o Host an in-person event (Bridging the Breastfeeding Gap (BBG)), including
participation of community organizations and maternal child vendors.
o Have a professional speaker provide education to professionals for L-CERP credit.
• The grant budget is illustrated to cover various categories for; contractual events (presenters
to deliver training sessions at the Baby Cafe and BBG events), travel (transportation for
clients), equipment (education materials and kits), office supplies (print materials), other
supplies (snacks for Baby Cafe), venue rental for BBG event, continuing education for staff,
and outreach campaign needs.
FISCAL IMPACT: Budget Amendment Attached
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Kate Guzman, Health Officer
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 5/21/2026
AGENDA DEADLINE: 05/07/2026 4:30 PM
ATTACHMENTS
1. HHS-Health-FY2026-Regional Perinatal Grant Acceptance Sched A.Final
2. Grant Review Sign-Off
3. 2025.2026 Sempqic Award Letter Final
4. OC 2RPQC26 Subgrant Agreement 5.5.26 FInal
COMMITTEE TRACKING
2026-05-12 Public Health & Safety - Recommend to Board
2026-05-21 Full Board - Adopt
Motioned by: Commissioner Michael Gingell
Seconded by: Commissioner Penny Luebs
Yes: Ann Erickson Gault, Michael Gingell, Marcia Gershenson, Robert Hoffman, Karen Joliat,
Christine Long, Penny Luebs, Gwen Markham, William Miller III, Kristen Nelson, Angela Powell,
Robert Smiley, Yolanda Smith Charles, Michael Spisz, Linnie Taylor, Philip Weipert, David
Woodward (17)
No: Charles Cavell (1)
Abstain: None (0)
Absent: Brendan Johnson (1)
Passed
Oakland County, Michigan
HEALTH AND HUMAN SERVICES DEPARTMENT/HEALTH DIVISION - FY 2026 SEMPQIC REGIONAL PERINATAL QUALITY COLLABORATIVE GRANT ACCEPTANCE
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2026
Amendment
FY 2027
Amendment
FY 2028
Amendment
R Human Service Grants Health FND11007 CCN1060293 RC615571 PRG133370 GRN-1004856 615000 State Operating Grants $50,000.00 $50,000.00 $50,000.00
$50,000.00 $50,000.00 $50,000.00
E Human Service Grants Health FND11007 CCN1060293 SC750567 PRG133370 GRN-1004856 750000 Educational Supplies $4,700.00 $4,700.00 $4,700.00
E Human Service Grants Health FND11007 CCN1060293 SC730373 PRG133370 GRN-1004856 730000 Contracted Services $4,000.00 $4,000.00 $4,000.00
E Human Service Grants Health FND11007 CCN1060293 SC731941 PRG133370 GRN-1004856 730000 Training $1,500.00 $1,500.00 $1,500.00
E Human Service Grants Health FND11007 CCN1060293 SC750301 PRG133370 GRN-1004856 750000 Medical Supplies $5,000.00 $5,000.00 $5,000.00
E Human Service Grants Health FND11007 CCN1060293 SC730072 PRG133370 GRN-1004856 730000 Advertising $5,000.00 $5,000.00 $5,000.00
E Human Service Grants Health FND11007 CCN1060293 SC731115 PRG133370 GRN-1004856 730000 Licenses and Permits $300.00 $300.00 $300.00
E Human Service Grants Health FND11007 CCN1060293 SC750294 PRG133370 GRN-1004856 750000 Material and Supplies $1,000.00 $1,000.00 $1,000.00
E Human Service Grants Health FND11007 CCN1060293 SC750455 PRG133370 GRN-1004856 750000 Printing Supplies $500.00 $500.00 $500.00
E Human Service Grants Health FND11007 CCN1060293 SC731626 PRG133370 GRN-1004856 730000 Rent $2,000.00 $2,000.00 $2,000.00
E Human Service Grants Health FND11007 CCN1060293 SC750511 PRG133370 GRN-1004856 750000 Special Event Supplies $10,000.00 $10,000.00 $10,000.00
E Human Service Grants Health FND11007 CCN1060293 SC731388 PRG133370 GRN-1004856 730000 Printing $2,000.00 $2,000.00 $2,000.00
E Human Service Grants Health FND11007 CCN1060293 SC731997 PRG133370 GRN-1004856 730000 Transportation of Clients $5,000.00 $5,000.00 $5,000.00
E Human Service Grants Health FND11007 CCN1060293 SC750245 PRG133370 GRN-1004856 750000 Incentives $7,000.00 $7,000.00 $7,000.00
E Human Service Grants Health FND11007 CCN1060293 SC730982 PRG133370 GRN-1004856 730000 Interpreter Fees $2,000.00 $2,000.00 $2,000.00
$50,000.00 $50,000.00 $50,000.00
GRANT REVIEW SIGN-OFF – Health and Human Services/ Health Division
GRANT NAME: FY2026 SEMPQIC Regional Perinatal Quality Collaborative AWD00791
FUNDING AGENCY: Metro Solutions, fiduciary for the Southeast Michigan Perinatal Quality Improvement Coalition
(SEMPQIC)
DEPARTMENT CONTACTS: Joann Wrobel 248-221-8976 Stacey Sledge 248-452-2151
STATUS: Acceptance (Greater than $50,000)
DATE: 05/06/2026
Please be advised that the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-off
email and the grant agreement/contract with related documentation) should be downloaded into Civic Clerk to be placed on
the next agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Joann Wrobel
Public Health Nutrition Supervisor
Oakland County Health Division
1200 N Telegraph Rd
Building 34E
Pontiac, MI 48341
Dear Joann,
Metro Solutions, on behalf of the Southeastern Michigan Perinatal Quality Improvement Coalition, is
pleased to award you with a grant in the amount of $50,000.00 for the FY 2026 Regional Perinatal
Quality Collaborative grant award, effective upon execution of the grant agreement, through
September 30, 2026.
Your organization’s signatory will be notified via DocuSign when it is time to log in and sign the
agreement. If your organization’s signatory has changed since your application was submitted,
please provide Metro Solutions with the name and contact information for the new individual to
ensure timely contract signatures.
Please return the agreement within seven days of receipt. If you have any questions about this
grant, please reach out to Dalia O’Brien, at DaliaO@MetroSolutions.us.
We are grateful for your commitment to our community and for your partnership in providing valuable
services and programming to the perinatal community. We look forward to a successful year ahead!
Best regards,
Dalia O’Brien
Director of Grants and FI
Metro Solutions
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between
Metro Solutions, Inc.
18000 W. Nine Mile Road
Southfield, MI 48075
UEI: FG79E48PHUF7
and
Subgrantee (SO):Oakland County Health Division
1200 N Telegraph Rd
Building 34E
Pontiac, MI 48341
UEI: HZ4EUKDD7AB4
Federal Project Name: Regional Perinatal Quality Collaborative - 2026
State Award ID: E20264232-001
RPQC26 - Oakland CHD
PART ONE:
1. PARTIES:
A. Metro Solutions Inc. (“Metro”) is a Michigan non-profit, IRS 501c3 designated
corporation. Metro serves as the designated non-profit fiduciary for the Southeast
Michigan Perinatal Quality Improvement Coalition (SEMPQIC), an unincorporated
community initiative formed to reduce racial disparities in maternal, perinatal and infant
outcomes, including infant and maternal mortality. SEMPQIC is working to create a
coordinated, equitable and sustainable network for perinatal care based on best
practices, evidence based and innovative community solutions that will result in system
changes and improved birth outcomes for all babies born in southeast Michigan.
SEMPQIC manages all the programmatic aspects of this work. As SEMPQIC’s fiduciary,
Metro receives and administers charitable contributions, grants, and other contributions
on behalf of SEMPQIC. Among the grants received by Metro on behalf of SEMPQIC, is
a grant from the Michigan Department of Health and Human Services (“MDHHS” or “the
Department”).
Metro is the named recipient of the grant awarded by the Michigan Department of Health
and Human Services (“MDHHS” or “the Department”) on behalf of SEMPQIC. In such
capacity, Metro is authorized and responsible for the receipt, administration, and
disbursement of grant funds.
B. Oakland County Health Division is a Michigan Constitutional Corporation.
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2. TERM and TERMINATION
B. TERMINATION PRIOR TO CONCLUSION OF TERM. This Agreement may be
terminated prior to the conclusion of the Term as follows:
(i) Termination for Convenience:
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CFR § 200.340(a)(4).
Cease all activities related to the terminated portion of the award
immediately.
Notify all subrecipients and contractors of the termination and
instruct them to stop work.
Submit a termination settlement proposal within thirty (30) calendar
days from the effective date of termination, detailing allowable costs
incurred up to the termination date.
Dispose of property acquired under the award in accordance with 2
CFR § 200.313 and any applicable agency-specific guidance.
Comply with closeout procedures under 2 CFR §§ 200.344 and
200.345.
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This clause does not affect the Metro’s right to terminate the award for cause or
by mutual agreement under other provisions of 2 CFR § 200.340.
(ii) This Agreement may also be terminated without further liability or penalty to
Metro or its federal or state funding agency for any of the following reasons:
1) By any party by giving 30 days written notice to the other party stating
the reasons for termination and the effective date.
2) By any party with 30 days written notice upon the failure of any party to
carry out the terms and conditions of this Agreement, provided the
alleged defaulting party is given notice of the alleged breach and fails to
cure the default within the 30-day period.
3) Immediately if the SO or any official or owner is convicted of any
criminal activity that directly relates to this Agreement or relates to or
effects its ability or the ability of any other party to perform any of the
duties described in this Agreement, including but not limited to:
embezzlement, theft, forgery, bribery, falsification or destruction of
records, receiving stolen property, attempting to illegally influence a
public employee, or any other criminal offense that clearly reflects upon
Metro’s business integrity or poses a threat to Metro or another party.
Metro reserves the right to suspend SO’s work under this Agreement
pending resolution of any such charge(s), whether through conviction,
plea, or withdrawal/dismissal of the charges. A suspension, if imposed,
will not operate to extend the Term of this Agreement.
4) Immediately if SO is suspended or debarred from contracting by or with
any state, federal or local agency of government.
5) Immediately if Metro is notified by any agency, funder, grantor or donor
supplying that the funds relied on by Metro to pay SO are or will be
terminated or otherwise interrupted or unavailable to Metro.
6) Immediately if Metro determines that SO is not operating or using funds
hereunder in a manner consistent with Metro’s tax-exempt status,
including by participation or intervention in any political campaign on
behalf of (or in opposition to) any candidate for public office within the
meaning of section 501(c)(3) of the Internal Revenue Code of 1986.
Upon termination, the SO shall immediately return to Metro all unspent grant
funds.
Upon the conclusion or termination of this Agreement, the SO will wind down its
fiscal sponsorship activities with respect to this Agreement and transfer all
remaining grant funds to Metro or as otherwise directed in writing by Metro or the
Department. The Parties will perform all wind down activities in accordance with
the terms of this Agreement and any additional direction that Metro and/or the
Department may provide.
After receipt of a Notice of Termination and except as otherwise directed by
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Metro, the SO shall:
(a) Stop work under the Agreement on the date and to the extent specified in the
Notice of Termination;
(b) Obligate no additional grant funds, for payroll costs and other costs beyond such
date as Metro shall specify except as necessary and with written approval from
Metro, and place no further orders on contractors for materials, services, or
facilities, except as may be necessary for completion of such portion of the work
under this Agreement as is not terminated; and require all contractors to place no
further orders materials, services, or facilities, except as may be necessary for
completion of such portion of the work under Agreement as is not terminated;
(c) Preserve all Agreement records and submit to Metro such records and reports as
Metro shall specify, and carry out such directives as Metro may issue concerning
the safeguarding or disposition of files and property; and
Submit within thirty (30) days a final report of receipts and expenditures of funds relating to this
Agreement, and a listing of all creditors, contractors, lessors, and/or other parties with which the
SO has incurred unpaid financial obligations pursuant to this Agreement if any.
3. Source of Funding, Program Budget and Agreement Amount:
The grant to SO hereunder is funded by the Michigan Department of Health and Human
Services or (“the Department”), 2026 Regional Perinatal Quality Collaborative, and
managed by Metro Solutions on behalf of SEMPQIC. In alignment with the State of
Michigan’s Advancing Healthy Births 2024-2028 Strategic Plan, awarded SEMPQIC
grant funding to provide and support community-based programs and local programs
within Region 10 whose efforts are focused on improving birth outcomes, reducing
health disparities, and addressing the root causes of these disparities.
The total amount of funding available to SO under this Agreement is up to $50,000.00
and shall not exceed $50,000.00.
4. Equipment Purchases and Title
Any equipment purchased by the SO which is supported in whole or in part through this
Agreement must be listed in the supporting Equipment Inventory Schedule which should
be attached to the final Financial Status Report. Equipment means tangible, non-
expendable, personal property having a useful life of more than one year and an
acquisition cost of $5,000 or more per unit. Title to items having a unit acquisition cost of
less than $5,000 will vest with the SO upon acquisition. The [State of Michigan,
Department of Health and Human Services] reserves the right to retain or transfer the
title to all items of equipment having a unit acquisition cost of $5,000 or more, to the
extent that the Department’s proportionate interest in such equipment supports such
retention or transfer of title.
5. Deviation Allowance
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Deviation allowances must be submitted to and approved by Metro in writing.
Allowances over $10,000, or 15 percent, will be passed by Metro to the Department.
SO may not implement deviation allowances without receiving written approval to do so
from Metro and/or the Department as applicable.
SO shall provide Metro’s Director of Finance, Nia Turner, and Metro’s Director of
Grants and FI, Dailia O’Brien, written documentation of anticipated or actual budget
category deviation through a budget amendment request a minimum of two weeks in
advance of SO’s proposed implementation. Such requests must be made by way of a
Budget Amendment Request form. The form will be provided to both Parties by the
Director of Finance or Director of Grants and FI upon request.
Any modification or deviations in excess of this provision, including any adjustment to
the total amount of this Agreement, must be made in writing and executed by all parties
(including the Department) through an amendment to this Agreement before the
modifications can be implemented. This deviation allowance does not authorize new
categories, subcontracts, equipment items or positions not shown in the attached
Program Budget Summary and supporting detail schedules.
6. Statement of Work
SO agrees to undertake, perform and complete the activities described in Attachment
VII “Workplan or “Project”, which is part of this Agreement.
7. Financial Requirements
SO must follow the financial requirements described in Part 2 and Attachment VII
“Budget”, which are part of this Agreement.
SO shall operate in a manner consistent with the Metro’s tax-exempt status. And So
will not carry on activities or use funds provided hereunder in any way that jeopardizes
Metro’s tax-exempt status, including participation or intervention in any political
campaign on behalf of (or in opposition to) any candidate for public office within the
meaning of section 501(c)(3) of the Internal Revenue Code of 1986.
8. Performance/Progress Report Requirements
SO must follow the performance and progress reporting requirements described in Part
2 and Attachment I “Reporting Requirements”, which are part of this Agreement. SO
agrees to work with Metro to ensure timely submission of performance / progress
reports.
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9. General Provisions
SO must comply with the “General Provisions” described in Part 2, which is part of this
Agreement.
10. Obligations
Fiscal Activities and Obligations of SO:
In addition to any other requirements provided elsewhere in this Agreement:
A. The SO will establish and manage a segregated account (“Account”) that is designated
solely for the Sub-Grant Funds (“Funds”). The SO will coordinate with Metro for the
transfer of the Funds from Metro to the Account. The SO will take reasonable care to
ensure that all Funds are deposited directly into the Account.
B. The SO will manage the Account, including all Funds deposited thereto, and will make
disbursements from the Account solely for the purposes of: (i) payment of Vendors, (ii)
payment of other costs and expenses that are necessary or convenient for
implementation of the Project.
C. Metro shall not be required to make any financial contribution to the Account nor
required to reimburse any disbursement from the Account in excess of the total amount
of funding available to SO under this Agreement.
D. The SO will provide administrative, programmatic, legal, and financial support of
activities within the scope of the Project, all in accordance with the terms hereof and any
additional direction that Metro may provide.
E. The SO will solicit, engage, and (with support by Metro) oversee third party vendors
(“Vendors”) to provide goods and services as may be necessary or convenient for
implementation of the Project. The SO will undertake such solicitation and engagement
in accordance with its customary procurement procedures, subject to any applicable
terms this Agreement.
F. The SO will prepare all interim and financial reports, as well as other information
regarding the Project, that may be required by the Department and/or Metro under the
terms hereof and will submit all such reports and other information as directed by Metro.
G. The SO will keep the Metro team apprised of all SO’s activities hereunder, including but
not limited to reporting on its engagement and oversight of its Vendors, disbursement
from and current balances of the Account, and other information related to the Project
and SO’s other related activities.
Programmatic Activities and Obligations of SO:
In addition to any other requirements provided elsewhere in this Agreement:
A. The SO will carry out the Workplan (Exhibit VII) and observe the Budget (Exhibit VIII) as
provided in this Agreement.
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B. The SO will cooperate with Metro as necessary to carry out the Workplan and observe
the Budget.
C. The SO will not solicit or contract to procure goods and/or services necessary for
implementation of the Project. The SO will undertake such solicitation and engagement
in accordance with its customary procurement procedures, subject to Metro’s direction
and any applicable terms of this Agreement.
D. The SO will prepare of all interim and final reports, as well as other information regarding
the Project, that may be required by the Department and/or Metro under the terms
hereof.
The SO will keep SEMPQIC and Metro apprised of all SO’s activities hereunder,
including but not limited to reporting on information related to the Project, the Budget and
SO’s other related activities.
Activities and obligations of Metro
In addition to any other requirements provided elsewhere in this Agreement:
A. Metro will coordinate with the SO to implement the Project in accordance with the terms
of this Agreement and the Department funding and any additional directions given by the
department from time to time.
B. Metro will support the SOs oversight of each Vendor’s performance, including review of
their activities, reporting, and invoicing. Metro will make reasonable efforts to monitor the
adequacy of each Vendor’s performance in accordance with its Contract, as applicable.
Metro will notify the SO of any instance in which a Vendor has failed to adequately
perform in accordance with its Contract, including failure to provide complete reporting or
accurate invoicing, and will cooperate with any investigation by the SO into such
potential failure.
C. Metro will support the preparation and submission of all interim and final reports, as well
as other information regarding the Project, required hereunder.
11. Contacts
The following persons and addresses are the primary points of contact in respect to
any notice which may arise out of or in connection with this Sub-grant. The Parties
shall inform each other in writing from time to time as contacts and contact information
are changed or updated.
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Metro Contacts:
Name and Title: Dalia O’Brien, Director, Grants and FI
Organization: Metro Solutions, Inc.
Street Name and Number: 18000 Nine Mile Road, Ste. 360
City, State and Zip: Southfield, Michigan, 48075
Telephone Number: 313-963-8383
Email Address: daliao@metrosolutions.us
Name and Title: Nia Turner
Organization: Metro Solutions, Inc.
Street Name and Number: 18000 Nine Mile Road, Ste. 360
City, State and Zip: Southfield, Michigan, 48075
Telephone Number: 313.963.8383
Email Address: niat@metrosolutions.us
Name and Title: Michele Bourdo, Grants Manager
Organization: Metro Solutions, Inc.
Street Name and Number: 18000 Nine Mile Road, Ste. 360
City, State and Zip: Southfield, Michigan, 48075
Telephone Number: 313-963-8383
Email Address: micheleb@metrosolutions.us
SO Contacts
Primary
Name and Title:
Organization:
Street Name and Number:
City, State and Zip:
Telephone Number:
Email Address:
Secondary
Name and Title:
Organization:
Street Name and Number:
City, State and Zip:
Telephone Number:
Email Address:
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12) Other Conditions
a) This Agreement must be duly signed and executed by an authorized
representative of each of the Parties.
b) Payments to SO’s under this Agreement are subject to and contingent upon
availability of grant funds to Metro from the Department. Under no
circumstances shall Metro be liable to SO for funds which are not approved
by the Department or made available to Metro by the Department. If Metro
disburses funds to SO which are subsequently disallowed by the Department,
SO shall be similarly liable to Metro for return or reimbursement of such
disallowed charges.
c) The Department, as the originating funding source, maintains rights identical
to Metro in ensuring grant funds are used appropriately and may choose to
question, review, or audit any/all grant documentation as it sees fit.
d) Based on the availability and timing of funding it receives from the
Department, Metro may specify the amount of funding SO may expend during
a specific time period within the Term.
e) Metro will not assume any responsibility or liability for costs incurred by SO
prior to the approved Start Date of this Agreement.
f) SO is required to receive payments by electronic funds transfer.
13) Special Certification
The individual or officer signing this Agreement certifies by their signature that they are
authorized to sign this Agreement on behalf of the responsible governing board,
official or SO.
Acknowledged and Accepted:
By ____________________________ By ____________________________
Dalia O’Brien, NAME: ________________________
Director of Grants and FI TITLE: ________________________
Metro Solutions, Inc. SO: __________________________
Date: ____________________________ Date: _____________________________
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ATTACHMENTS
I. Reporting Requirements
II. Monitoring Plan
III. Anti-Prostitution Certification – Signature Required
IV. Policy – Ongoing Compliance
V. Policy – Allowable and Unallowable Costs
VI. Certification - Interacting with Minors – Signature Required
VII. Workplan
VIII. Budget
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PART TWO – GENERAL PROVISIONS
SUBAWARD CONDITIONS
NON-DISCRIMINATION / CIVIL RIGHTS
1) The SO must comply with the Department’s non-discrimination statement: n statement: The
Michigan Department of Health and Human Services does not discriminate against any
individual or group on the basis of race, national origin, color, sex, disability, religion, age,
height, weight, familial status, partisan considerations, or genetic information. Sex- based
discrimination includes, but is not limited to, discrimination based on sexual orientation,
gender identity, gender expression, sex characteristics, and pregnancy.
2) The SO will comply with all federal and state statutes relating to nondiscrimination. These
include but are not limited to:
a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination
based on race, color or national origin;
b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683,
1685-1686), which prohibits discrimination based on sex;
c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), which
prohibits discrimination based on disabilities;
d) The Age Discrimination Act of 1975, as amended (42 U.S.C. 6101-6107), which
prohibits discrimination based on age;
e) The Drug Abuse Office and Treatment Act of 1972 (P.L. 92- 255), as amended,
relating to nondiscrimination based on drug abuse;
f) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment, and
Rehabilitation Act of 1970 (P.L. 91-616) as amended, relating to nondiscrimination
based on alcohol abuse or alcoholism;
g) Sections 523 and 527 of the Public Health Service Act of 1944 (42 U.S.C. 290 dd-
2), as amended, relating to confidentiality of alcohol and drug abuse patient
records;
h) Any other nondiscrimination provisions in the specific statute(s) under which
application for federal assistance is being made; and,
i) The requirements of any other nondiscrimination statute(s) which may apply to the
application.
3) Additionally, assurance is given to the Department that proactive efforts will be made to
identify and encourage the participation of minority- owned and women-owned businesses,
and businesses owned by persons with disabilities in contract solicitations. The Parties must
(1) prohibit discrimination against minority-owned and women-owned businesses and
businesses owned by persons with disabilities in subcontracting; and (2) make discrimination
a material breach of contract."
RECORD MAINTENANCE AND RETENTION
The SO will maintain adequate program and fiscal records and files, including source documentation,
to support program activities and all expenditures made under the terms of this Agreement, as
required.
The SO must assure that all terms of the Agreement will be appropriately adhered to and that records
and detailed documentation for the grant project or grant program identified in this Agreement will be
maintained for a period of not less than five years from the date of termination, the date of
submission of the final expenditure report or until litigation and audit findings have been resolved.
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SEVERABILITY
If any part of this Agreement is held invalid or unenforceable by any court of competent jurisdiction,
that part will be deemed deleted from this Agreement and the severed part will be replaced by agreed
upon language that achieves the same or similar objectives. The remaining parts of the Agreement
will continue in full force and effect.
EFFECT OF FAILURE TO ADDRESS AUDIT ISSUES
The SO understand and agrees that Metro as the grantor, may withhold award funds, or may impose
other related requirements, if (as determined by Metro) the SO does not satisfactorily and promptly
address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the
terms of this award), or other outstanding issues that arise in connection with audits, investigations, or
reviews awards.
REQUIREMENTS OF THE AWARD; REMEDIES FOR NON-COMPLIANCE OR FOR MATERIALLY
FALSE STATEMENTS
The conditions of this award are material requirements of the award. Compliance with any
assurances or certifications submitted by or on behalf of the SO that relate to conduct during the
period of performance also is a material requirement of this award.
By signing and accepting this award on behalf of the SO accepts all material requirements of the
award, and specifically adopts, as if personally executed by the authorized recipient official, all
assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the
period of performance including financial and programmatic elements.
Failure to comply with one or more award requirements -- whether a condition set out in full below, a
condition incorporated by reference below, or an assurance or certification related to conduct during
the award period -- may result in Metro taking appropriate action with respect to the SO and the
award. Among other things, Metro may withhold award funds, disallow costs, or suspend or terminate
the award. Metro may take other legal actions as appropriate.
Any materially false, fictitious, or fraudulent statement to Metro or the federal government related to
this award (or concealment or omission of a material fact) may be the subject of criminal prosecution
(including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to
imposition of civil penalties and administrative remedies for false claims or otherwise (including under
31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its
terms, that provision shall first be applied with a limited construction so as to give it the maximum
effect permitted by law. Should it be held, instead, that the provision is utterly invalid or -
unenforceable, such provision shall be deemed severable from this award.
EMPLOYMENT ELIGIBILITY VERIFICATION FOR HIRING UNDER THE AWARD
Positions hired in part/whole with award funds must complete I-9. Employment eligibility verification
for hiring under the award.
1) The SO must—
a) Ensure that, as part of the hiring process for any position within the United States that is or
will be funded (in whole or in part) with award funds, the SO properly verifies the
employment eligibility of the individual who is being hired, consistent with the provisions of
8 U.S.C. 1324a(a)(1).
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b) Notify all persons associated with the SO who are or will be involved in activities under this
award of both-- (1) this award requirement for verification of employment eligibility, and (2)
the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it
unlawful, in the United States, to hire (or recruit for employment) certain aliens.
c) Provide training (to the extent necessary) to those persons required by this condition to be
notified of the award requirement for employment eligibility verification and of the
associated provisions of 8 U.S.C. 1324a(a)(1).
d) As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform
Requirements), maintain records of all employment eligibility verifications pertinent to
compliance with this award condition in accordance with Form I-9 record retention
requirements, as well as records of all pertinent notifications and trainings.
2) Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds
may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed
to ensure compliance with this condition.
3) Rules of construction
a) Staff Involved In The Hiring Process - For purposes of this condition, persons "who are or
will be involved in activities under this award" specifically includes (without limitation) any
and all recipient (or any Subgrant ) officials or other staff who are or will be involved in the
hiring process with respect to a position that is or will be funded (in whole or in part) with
award funds.
b) Employment Eligibility Confirmation With E-Verify - For purposes of satisfying the
requirement of this condition regarding verification of employment eligibility, the SO may
choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate
person authorized to act on behalf of the recipient (or SO uses E-Verify (and follows the
proper E-Verify procedures, including in the event of a "Tentative Nonconfirmation" or a
"Final Nonconfirmation") to confirm employment eligibility for each hiring for a position in
the United States that is or will be funded (in whole or in part) with
award funds.
c) United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin
Islands of the United States, and the Commonwealth of the Northern Mariana Islands.
d) Nothing in this condition shall be understood to authorize the SO to violate any federal law,
including any applicable civil rights or nondiscrimination law.
e) Nothing in this condition, including in paragraph 4.B., shall be understood to relieve the SO
or any person or other entity, of any obligation otherwise imposed by law, including 8
U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit
the E-Verify website (https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-
Verify employer agents can email E-Verify at EVerifyEmployerAgent@ dhs.gov.
Questions about the meaning or scope of this condition should be directed to Metro before
award acceptance.
CRIMINAL BACKGROUND CHECKS
1) The SO will conduct or cause to be conducted a search that reveals information similar or
substantially similar to information found on an Internet Criminal History Access Tool (ICHAT)
check and a national and state sex offender registry check for each new employee, employee,
subcontractor, subcontractor employee, or volunteer who under this Agreement works directly
with clients or has access to client information.
i) ICHAT: http://apps.michigan.gov/ichat
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ii) Michigan Public Sex Offender Registry:" "National Sex Offender Registry:
http://www.nsopw.gov
2) Conduct or cause to be conducted a Central Registry (CR) check for each new employee,
employee, subcontractor, subcontractor employee, or volunteer who under this Agreement works
directly with children. Central Registry: https://www.michigan.gov/[XXXX]/0,5885,7- 339-
73971_7119_50648_48330-180331--,00.html
3) Require each new employee, employee, subcontractor, subcontractor employee, or volunteer
who, under this Agreement, works directly with clients or who has access to client information to
notify the SO in writing of criminal convictions (felony or misdemeanor), pending felony charges,
or placement on the Central Registry as a perpetrator, at hire or within 5 days of the event after
hiring.
4) Determine whether to prohibit any employee, subcontractor, subcontractor employee, or volunteer
from performing work directly with clients or accessing client information related to clients under
this Agreement, based on the results of a positive ICHAT response or reported criminal felony
conviction or perpetrator identification.
5) Determine whether to prohibit any employee, subcontractor, subcontractor employee or volunteer
from performing work directly with children under this Agreement, based on the results of a
positive CR response or reported perpetrator identification.
6) Require any employee, subcontractor, subcontractor employee or volunteer who may have
access to any databases of information maintained by the federal government that contain
confidential or personal information, including but not limited to federal tax information, to have a
fingerprint background check performed by the Michigan State Police.
WHISTLEBLOWER PROTECTIONS
The SO will comply with 41 U.S.C. 4712.
VICTIMS OF TRAFFICKING AND VIOLENCE PROTECTION
The SO will comply with the Victims of Trafficking and Violence Protection Act of 2000 (P.L. 106-386),
as amended.
This Agreement and anyone working on this Agreement will be subject to P.L. 106-386 and must
comply with all applicable standards, orders or regulations issued pursuant to this Act. Violations must
be reported to Metro.
FEES
The SO guarantees that any claims made to the Department under this Agreement will not be
financed by any sources other than the Department under the terms of this Agreement. If funding is
received through any other source, the Parties agree to budget the additional source of funds and
reflect the source of funding on the Financial Status Report.
The SO will make reasonable efforts to collect 1st and 3rd party fees, where applicable, and report
those collections on the Financial Status Report. Any under recoveries of otherwise available fees
resulting from failure to bill for eligible activities will be excluded from reimbursable expenditures.
ANTI-LOBBYING ACT
The Parties will comply with the Anti-Lobbying Act (31 U.S.C. 1352) as revised by the Lobbying
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Disclosure Act of 1995 (2 U.S.C. 1601 et seq.), Federal Acquisition Regulations 52.203.11 and
52.203.12, and Section 503 of the Departments of Labor, Health & Human Services, and Education,
and Related Agencies section of the current fiscal year Omnibus Consolidated Appropriations Act.
NON-DISCLOSURE OF CONFIDENTIAL INFORMATION
1) The SO agrees that it will use confidential information solely for the purpose of this Agreement.
The SO agrees to hold all confidential information in strict confidence and not to copy, reproduce,
sell, transfer, or otherwise dispose of, give or disclose such confidential information to third parties
other than employees, agents, or subcontractors of a party who have a need to know in
connection with this Agreement or to use such confidential information for any purpose
whatsoever other than the performance of this Agreement. The SO must take all reasonable
precautions to safeguard the confidential information. These precautions must be at least as great
as the precautions the State of Michigan takes to protect its own confidential or proprietary
information.
a) Meaning of Confidential Information - For the purpose of this Agreement the term
“confidential information” means all information and documentation that:
(1) Has been marked “confidential” or with words of similar meaning, at the time of
disclosure by such party;
(2) If disclosed orally or not marked “confidential” or with words of similar meaning, was
subsequently summarized in writing by the disclosing party and marked “confidential”
or with words of similar meaning;
(3) Should reasonably be recognized as confidential information of the disclosing party;
(4) Is unpublished or not available to the general public; or
(5) Is designated by law as confidential.
b) The term “confidential information” does not include any information or documentation that
was:
(1) Subject to disclosure under the Michigan Freedom of Information Act (FOIA);
(2) Already in the possession of the receiving party without an obligation of confidentiality;
(3) Developed independently by the receiving party, as demonstrated by the receiving
party, without violating the disclosing party’s proprietary rights;
(4) Obtained from a source other than the disclosing party without an obligation of
confidentiality; or
(5) Publicly available when received or thereafter became publicly available (other than
through an unauthorized disclosure by, through or on behalf of, the receiving party).
2) The SO must notify Metro and the Department within one business day after discovering any
unauthorized use or disclosure of confidential information. The SO will cooperate with Metro in
every way possible to regain possession of the confidential information and prevent further
unauthorized use or disclosure.
EXECUTIVE COMPENSATION
1) The SO must complete and upload the FFATA Executive Compensation report to the EGrAMS
agency profile if:
a) The SO’s federal revenue was 80% or more of their annual gross revenue; AND
b) The SO’s gross revenue from federal awards was $25,000,000 or more; AND
c) The public does not have access to the information about executive officers’ compensation
through periodic reports filed under Section 13(a) or 15(d) of the Securities Exchange Act
of 1934 or Section 6104 of the Internal Revenue Code of 1986.
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2) The FFATA Executive Compensation report template can be found in EGrAMS documents.
REPORTS
The Parties will utilize all report forms and reporting formats required by Metro at the start date of this
agreement and provide the Metro with timely review and commentary on any new report forms and
reporting formats proposed for issuance thereafter.
CAP ON SALARIES
None of the funds awarded to the SO through this Agreement will be used to pay, either through a
grant or other external mechanism, the salary of an individual at a rate in excess of Executive Level II.
The current rates of pay for the Executive Schedule are located on the United States Office of
Personnel Management web site, http://www.opm.gov, by navigating to Policy — Pay & Leave —
Salaries & Wages. The salary rate limitation does not restrict the salary that a SO may pay an
individual under its employment; rather, it merely limits the portion of that salary that may be paid with
funds from this Agreement.
AUTHORIZED ACCESS
1) The Parties will permit within 10 calendar days of providing notification and at reasonable times,
access by authorized representatives of the Department, Federal Grantor Agency, Inspector
Generals, Comptroller General of the United States and State Auditor General, or any of their duly
authorized representatives, to records, papers, files, documentation, and personnel related to this
Agreement, to the extent authorized by applicable state or federal last, rule or regulation.
2) Acknowledge the rights of access in this section are not limited to the required retention period.
The rights of access will last as long as the records are retained.
3) Cooperate and provide reasonable assistance to authorized representatives of Metro and the
Department and others when those individuals have access to the SO’s records.
GRANT PROGRAM OPERATION
Provide the necessary administrative, professional and technical staff for operation of the grant
program. The SO must obtain and maintain all necessary licenses, permits or other authorizations
necessary for the performance of this Agreement. Use an accounting system that can identify and
account for the funds received from each separate grant, regardless of funding source, and assure
that grant funds are not comingled.
NOTIFICATION OF MODIFICATIONS
Provide timely notification to Metro, in writing, of any action by its governing board or any other
funding source that would require or result in significant modification in the provision of activities,
funding or compliance with operational procedures.
SOFTWARE COMPLIANCE
Ensure software compliance and compatibility with the Department’s data systems for activities
provided under this Agreement, including but not limited to stored data, databases and interfaces for
the production of work products and reports. All required data under this Agreement must be provided
in an accurate and timely manner without interruption, failure or errors due to the inaccuracy of the
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SO’s business operations for processing data. All information systems, electronic or hard copy, that
contain state or federal data must be protected from unauthorized access.
MANDATORY DISCLOSURES
1) Disclose to Metro in writing within 5 days of receiving notice of any litigation, investigation,
arbitration or other proceeding (collectively, “Proceeding”) involving the SO that arises during the
term of this Agreement, related to activities directly associated with this grant, including:
a) All violations of federal and state criminal law involving fraud, bribery, or gratuity violations
potentially affecting the Agreement.
b) A criminal Proceeding;
c) A parole or probation Proceeding;
d) A Proceeding under the Sarbanes-Oxley Act;
e) A civil Proceeding involving:
1. A claim that might reasonably be expected to "adversely affect” SO’s viability or
financial stability; or
2. A governmental or public entity’s claim or written allegation of fraud; or
3. Any complaint filed in a legal or administrative proceeding alleging the SO or their
subcontractors discriminated against its employees, subcontractors, vendors, or
suppliers during the term of this Agreement; or
f) Proceeding involving any license that the SO is required to possess in order to perform
under this Agreement.
2) Notify Metro at least 120 calendar days before the effective date, of a change in SO’s ownership
or executive management.
CONFLICT OF INTEREST – CODE OF CONDUCT
1) The SO is subject to the provisions of 1968 PA 317, as amended, 1973 PA 196, as amended, and
2 CFR 200.318 (c)(1) and (2).
2) Will uphold high ethical standards and be prohibited from the following:
a) Holding or acquiring an interest that would conflict with this Agreement;
b) Doing anything that creates an appearance of impropriety with respect to the award or
performance of this Agreement;
c) Attempting to influence or appearing to influence any state employee by the direct or
indirect offer of anything of value; or
d) Paying or agreeing to pay any person, other than employees and consultants working for
SO, any consideration contingent upon the award of this Agreement; and
e) Will immediately notify Metro of any violation or potential violation of these standards.
TRAVEL COSTS
The SOs will be reimbursed for travel costs (including mileage, meals, and lodging) budgeted and
incurred related to activities provided under this Agreement.
1) If the SO has a documented policy related to travel reimbursement for employees and if the SO
follows that documented policy, the Department will reimburse the SO for travel costs at the SO’s
documented reimbursement rate for employees. Otherwise, the state of Michigan travel
reimbursement rate applies.
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2) Federally funded SO’s must comply with Title 2 CRF 200.475.
3) State of Michigan travel rates may be found at the following website:
http://www.michigan.gov/dtmb/0,5552,7-358- 82548_13132---,00.html.
4) International travel must be pre-approved by the Department and itemized in the budget.
DEBARMENT AND SUSPENSION
The SO will comply with federal regulation 2 CFR 180 and certifies to the best of its knowledge and
belief that its employees:
1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any federal department or contractor;
2) Have not within a five-year period preceding this Agreement been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (federal, state, or local) or private
transaction or contract under a public transaction; violation of federal or state antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making
false statements, tax evasion, receiving stolen property, making false claims, or obstruction of
justice;
3) Are not presently indicted or otherwise criminally or civilly charged by a government entity
(federal, state or local) with commission of any of the offenses enumerated in section 2 above;
4) Have not within a five-year period preceding this Agreement had one or more public transactions
(federal, state or local) terminated for cause or default; and
5) Have not committed an act of so serious or compelling a nature that it affects the SO’s present
responsibilities.
PRO-CHILDREN ACT
1) The SO will comply with the Pro-Children Act of 1994 (P.L. 103- 227; 20 U.S.C. 6081, et seq.),
which requires that smoking not be permitted in any portion of any indoor facility owned or leased
or contracted by and used routinely or regularly for the provision of health, day care, early
childhood development activities, education or library activities to children under the age of 18, if
the activities are funded by federal programs either directly or through state or local governments,
by federal grant, contract, loan or loan guarantee. The law also applies to children’s activities that
are provided in indoor facilities that are constructed, operated, or maintained with such federal
funds.
2) The law does not apply to children’s activities provided in private residences; portions of facilities
used for inpatient drug or alcohol treatment; activity providers whose sole source of applicable
federal funds is Medicare or Medicaid; or facilities where Women, Infants, and Children (WIC)
coupons are redeemed. Failure to comply with the provisions of the law may result in the
imposition of a civil monetary penalty of up to $1,000 for each violation and/or the imposition of an
administrative compliance order on the responsible entity. The SO also assures that this language
will be included in any subawards which contain provisions for children’s activities.
3) The SO also assures, in addition to compliance with P.L. 103-227, any activity funded in whole or
in part through this Agreement will be delivered in a smoke-free facility or environment. Smoking
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must not be permitted anywhere in the facility, or those parts of the facility under the control of the
SO. If activities are delivered in facilities or areas that are not under the control of SO (e.g., a mall,
restaurant or private work site), the activities must be smoke-free.
CLEAN AIR ACT
The SO will comply with the Clean Air Act (42 U.S.C. 7401-7671(q)) and the Federal Water Pollution
Control Act (33 U.S.C. 1251-1388), as amended. This Agreement and anyone working on this
Agreement will be subject to the Clean Air Act and Federal Water Pollution Control Act and must
comply with all applicable standards, orders or regulations issued pursuant to these Acts. Violations
must be reported to the Department.
PROCUREMENT
1) SO will ensure that all purchase transactions, whether negotiated or advertised, are conducted
openly and competitively in accordance with the principles and requirements of 2 CFR 200.
2) Funding from this Agreement must not be used for the purchase of foreign goods or services.
3) Preference must be given to goods and services manufactured or provided by Michigan
businesses, if they are competitively priced and of comparable quality.
4) Preference must be given to goods and services that are manufactured or provided by Michigan
businesses owned and operated by veterans, if they are competitively priced and of comparable
quality.
5) Records must be sufficient to document the significant history of all purchases and must be
maintained for a minimum of four years after the end of the Agreement period.
HIPAA
To the extent that the Health Insurance Portability and Accountability Act (HIPAA) is applicable to the
SO under this Agreement, the SO assures that it is in compliance with requirements of HIPAA
including the following:
1) The SO must not share any protected health information provided by the Department that is
covered by HIPAA except as permitted or required by applicable law, or to a subcontractor as
appropriate under this Agreement.
2) The SO will ensure that any subcontractor will have the same obligations as the SO not to share
any protected health data and information from the Department that falls under HIPAA
requirements in the terms and conditions of the subcontract.
3) The SO must only use the protected health data and information for the purposes of this
Agreement.
4) The SO must have written policies and procedures addressing the use of protected health data
and information that falls under the HIPAA requirements. The policies and procedures must meet
all applicable federal and state requirements including the HIPAA regulations. These policies and
procedures must include restricting access to the protected health data and information by the
SO’s employees.
5) The SO must have a policy and procedure to immediately report to the Department any suspected
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or confirmed unauthorized use or disclosure of protected health information that falls under the
HIPAA requirements of which the SO becomes aware. The SO will work with the Department to
mitigate the breach and will provide assurances to the Department of corrective actions to prevent
further unauthorized uses or disclosures. The Department may demand specific corrective actions
and assurances and the SO must provide the same to the Department.
6) Failure to comply with any of these contractual requirements may result in the termination of this
Agreement in accordance with Part 2, Section V.
7) In accordance with HIPAA requirements, the SO is liable for any claim, loss or damage relating to
unauthorized use or disclosure of protected health data and information, including without
limitation the Department’s costs in responding to a breach, received by the SO from the
Department or any other source.
8) The SO will enter into a business associate agreement should the Department determine such an
agreement is required under HIPAA.
WEBSITE INCORPORATION
Neither Metro nor the Department is bound by any content on SO’s website or other Internet
communication platforms or technologies, unless expressly incorporated directly into this Agreement.
Neither Metro nor the Department is bound by any end user license agreement or terms of use unless
specifically incorporated in this Agreement or any other agreement signed by the Department. SO
may not refer to the Department or Metro on their respective websites or other internet
communication platforms or technologies without the prior written approval of each entity.
SURVIVAL
The provisions of this Agreement that impose continuing obligations will survive the expiration or
termination of this Agreement.
DATA PRIVACY AND INFORMATION SECURITY
1) Undertaking by SO. Without limiting the SO’s obligation of confidentiality as further described, the
SO is responsible for establishing and maintaining a data privacy and information security
program, including physical, technical, administrative, and organizational safeguards, that is
designed to: (a) ensure the security and confidentiality of the State Data; (b) protect against any
anticipated threats or hazards to the security or integrity of the State Data; (c) protect against
unauthorized disclosure, access to, or use of the State Data; (d) ensure the proper disposal of
State Data; and (e) ensure that all employees, agents, and subcontractors of SO, if any, comply
with all of the foregoing. In no case will the safeguards of SO’s data privacy and information
security program be less stringent than the safeguards used by the Department, and SO must at
all times comply with all applicable State policies and standards, which are available to SO upon
request.
2) Right of Audit by the State. Without limiting any other audit rights of the Department, the
Department has the right to review the Parties’ data privacy and information security program prior
to the commencement of the Agreement’s Statement of Work and from time to time during the
term of this Agreement. During the providing of the Agreement’s Statement of Work, on an
ongoing basis from time to time and without notice, the Department, at its own expense, is entitled
to perform, or to have performed, an on-site audit of SO’s data privacy and information security
program. In lieu of an on-site audit, upon request by the Department, the SO agrees to complete,
within 45 calendar days of receipt, an audit questionnaire provided by the Department t regarding
SO’s data privacy and information security program.
3) Audit Findings. The SO must implement any required safeguards as identified by the Department
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or by any audit of SO’s data privacy and information security program.
STOP WORK ORDER
Metro or the Department may suspend any or all activities under this Agreement at any time. Metro or
the Department will provide the Parties with a written stop work order detailing the suspension. The
Parties must comply with the stop work order upon receipt. Neither Metro nor the Department will pay
for activities, SO incurred expenses or financial losses, or any additional compensation during a stop
work period. A suspension, if imposed, will not operate to extend the Term of this Agreement.
FINAL REPORTING UPON TERMINATION
Should this Agreement be terminated by either party, within 30 days after the termination, the SO
must provide Metro with all financial, performance and other reports required as a condition of this
Agreement. Metro will make payments to the SO for allowable reimbursable costs not covered by
previous payments or other state or federal programs.
The SO must immediately refund to Metro any funds not authorized for use, and any payments or
funds advanced to the Subrecipient in excess of allowable reimbursable expenditures.
SEVERABILITY
If any part of this Agreement is held invalid or unenforceable by any court of competent jurisdiction,
that part will be deemed deleted from this Agreement and the severed part will be replaced by agreed
upon language that achieves the same or similar objectives. The remaining parts of the Agreement
will continue in full force and effect.
WAIVER
Failure by Metro or the Department to enforce any provision of this Agreement will not constitute a
waiver of Metro’s or the Department’s right to enforce any other provision of this Agreement.
AMENDMENTS
Any changes to this Agreement will be valid only if made in writing and executed by all parties through
an amendment to this Agreement. Any change proposed by the SO must be submitted in writing to
Metro immediately upon determining the need for such change.
Metro has sole discretion to approve or deny the amendment request. The SO must, upon request of
the Department and receipt of a proposed amendment, amend this Agreement.
LIABILITY
Except as otherwise provided by law no Party to this Agreement shall be obligated to the other, or
indemnify the other for any third party claims, demands, costs, or judgments arising out of activities to
be carried out pursuant to the obligations of either party under this Agreement nothing herein shall be
construed as a waiver of any governmental immunity for any party or its agencies, or officers and
employees as provided by statute or modified by court decisions.
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ATTACHMENT I – Reporting Requirements
Reporting
1) SO shall prepare and submit written programmatic reports and financial reports throughout the
project period, according to the timetable below:
2) Reporting is managed through Metro’s Foundant system.
3) Link to Foundant Registration
1st Progress and Budget Report June 1, 2026
Mid Grant Period Webinar July 1, 2026
2nd Budget Report July 7, 2026
Final Progress and Budget Report October 8, 2026
*Final report will also require demographics of the population served as indicated in the grant
application.
Questions related to programmatic reporting should be directed to:
Questions related to financial reporting should be directed to:
4) Metro, may, at its discretion, require other programmatic reports from SO.
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Subrecipient Monitoring Plan
Metro Solutions reserves the right to conduct desk audits and site visits at SO sites, to review operations
and ensure compliance with grant restrictions. Metro Solutions will also meet with Parties as needed to
address questions and concerns.
Monitoring visits and desk audits will consist of the following:
Pre-monitoring visit “Monitoring Request Letter” submitted to both Parties
• Monitoring Request Letter will include proposed date, expected outcomes and will include
flexibility for SO input.
• Provided to SO at least two weeks before monitoring
Monitoring Visit / Virtual Desk Audit
• Conducted by Metro
• Review of both programmatic and operational systems (including financial)
• Review of program progress, challenges and upcoming activities
• Review of Sub-grant financial burn rate
Monitoring Report
• Completed by Metro within 14 days of visit.
• Submitted to SO for review and comment.
• Final copy submitted to SO within 30 days of visit
• Summary of visit, program progress, challenges, and upcoming activities
• Summary of any financial issues
• Corrective Action Plan (CAP) to address challenge and improve program efficacy
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ATTACHMENT III
ANTI-PROSTITUTION CERTIFICATION
Information about the Certification Regarding Prostitution and Related Activities
." It further provides that "No funds made available to carry out [the
Act] may be used to implement any program . . . through any organization that has not stated in either a
grant application, a grant agreement, or both, that it does not promote, support, or advocate the
legalization or practice of prostitution." Therefore, organizations receiving ORR-administered Federal
anti-trafficking funds must certify that they will not use the funds to promote, support or advocate the
legalization or practice of prostitution.
Certification Regarding Prostitution and Related Activities
(1) Use of Funds Certification:
____ (i) Primary Eligibility Certification: "I certify that the organization does not promote, support, or
advocate the legalization or practice of prostitution and will not promote, support, or advocate the
legalization or practice of prostitution during the term of this grant. I further certify that the organization
does not operate through any other organization or individual that supports, promotes, or advocates the
legalization or practice of prostitution."
Name of Recipient Organization:
By: _______________________________________
Printed Name:
Title:
Date: ____________________________
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ATTACHMENT IV - Ongoing Compliance Policy
Metro Solutions ensures grant compliance measures are met for every grant received and every
subgrant issued.
Metro Solutions reserves the right to make changes to this subgrant agreement as necessary to
maintain compliance with all grant management guidance available when the subgrant is
executed. Further, Metro reserves the right to add new policies as necessary should grant guidance
change or should Metro determine additional policies are necessary for the Parties to maintain
compliance.
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ATTACHMENT V - Policy: Allowable and Unallowable Costs
POLICY ON IDENTIFICATION AND TREATMENT OF ALLOWABLE/ UNALLOWABLE COSTS
Policy Statement
The Office of Management and Budget developed the Uniform Guidance (2 CFR, Part 200 Subpart E)
describe the treatment of costs on sponsored project activities (direct and indirect) that can be billed to
the federal government. The Uniform Guidance applies to all federally funded projects including federal
funding through a non-federal agency. The cost principles also identify those charges that typically
cannot be charged to sponsored awards and are considered Unallowable expenses.
The OMB Uniform Guidance (§200.420 through §200.475) lists costs that are Allowable and not
Allowable as an expense on a Federal award.
Reason for Policy/Purpose
This policy outlines the allowability and importance the proper treatment of costs on federally funded
projects.
Who Needs to Know This Policy?
All the Individuals and Staff Members associated with all federal grants (whether direct or pass-
through).
Allowable Costs: a cost directly related to the performance of a sponsored award and permitted under
its terms and OMB guidance that must be Reasonable, necessary, Allocable, and treated consistently
with generally accepted accounting principles.
A cost that is Allowable must also be:
• Necessary and reasonable for the performance of the award and be allocable.
• Conform to any award limitations or exclusions.
• Consistent with policies and procedures that apply to both Federal and other non-Federal
activities.
• Determined in accordance with generally accepted accounting principles (GAAP).
• Not included as a cost or used to meet cost sharing or matching requirements of any
other federally financed program in either the current or a prior period.
• Consistently treated.
• Adequately documented.
Reasonable Costs a cost is Reasonable if, in its nature and amount, it does not exceed that which
would be incurred by a prudent person under the circumstances prevailing at the time the decision was
made to incur the cost.
Typical tests to determine If a cost is Reasonable:
• Whether the cost is of a type generally recognized as ordinary and necessary for the
operation of the non-Federal entity or the proper and efficient performance of the Federal
award.
• The restraints or requirements imposed by such factors as: sound business practices;
arm's length bargaining; Federal, state and other laws and regulations; and terms and
conditions of the Federal award.
• Market prices for comparable goods or services for the geographic area.
• Whether the non-Federal entity significantly deviates from its established practices and
policies regarding the incurrence of costs, which may unjustifiably increase the Federal
award's cost. Allocable This standard is met if the cost:
o Is incurred specifically for the sponsored project.
o Benefits both the sponsored project and other work of the Organization and can
be distributed in proportions that may be approximated using Reasonable methods;
and
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o Is necessary to the overall operation of the Organization and is assignable in part
to the sponsored project.
Allocable Costs: a cost incurred specifically for the program, or several activities but can be distributed
between them in Reasonable proportion to benefits received and is clearly necessary to the program.
This standard is met if the cost:
• Is incurred specifically for the sponsored project.
• Benefits both the sponsored project and other work of the Organization and can be
distributed in proportions that may be approximated using Reasonable methods.
• Is necessary to the overall operation of the Organization and is assignable in part to the
sponsored project.
Direct Costs cost where a specific grant or contract gains explicit benefit from that cost for a specific
programmatic purpose. (e.g., salaries, wages, fringe benefits, consultants, materials and supplies,
equipment, travel, and subcontracts).
Direct charging of these costs may be appropriate only if all the following conditions are met:
• Administrative or clerical services are Integral to a project or activity.
• Individuals involved can be specifically identified with the project or activity.
• Such costs are explicitly included in the budget or have prior written approval of the
Federal awarding agency; and
• The costs are not also recovered as Indirect Costs.
Indirect Costs
Indirect Costs are costs incurred for a common or joint purpose benefitting more than one cost objective,
and not readily assignable to the cost objectives specifically benefitted, without effort disproportionate to
the results achieved (Building depreciation, maintenance costs, the cost of electricity and heat,
accounting services, personnel services, departmental administration, purchasing, and human subject
administration are examples of Indirect Costs). Generally, these kinds of costs are identified, pooled,
and charged against individual programs or funding sources using a rate designed to recover the costs.
The salaries of administrative and clerical staff should normally be treated as Indirect Costs. Indirect
cost rates charged under this Subaward must comply with Uniform Guidance, 2 C.F.R. Part 200,
Subpart E.
Unallowable Costs
Unallowable costs are defined as those expenses which are not reimbursable under the terms and
conditions of federally sponsored agreements and/or those specifically identified as unallowable in 2
CFR Part 220, and Uniform Guidance (UG) Subpart E In the event a discrepancy exists between the
provisions of UG and those specified within the sponsored agreement, the agreement provisions will
prevail.
Examples include fines/penalties, alcoholic beverage, bed debt, depreciation reserves, contingency
provision, contribution and donation, defense and prosecutions, entertainment costs, insurance costs
interest on borrowed money, lobbying costs, pre-award costs, and fund-raising activities.
Unallowable costs are identified and segregated by a combination of the following methods:
• Separate account code
• Review of expenses conducted as part of a monthly reconciliation of expenditures by
Grant Accountant and Program Manager.
• Review of expenses conducted by fiscal office personnel during closeout.
It is expected that costs will be posted to the correct grant or contract at the time of purchase. However,
in the event that an Unallowable cost is discovered, and the transfer of a charge is required, then the
transfer should be made as soon as the need for correction is identified.
Payroll correcting entries:
For the payroll correcting entries, organization must transfer the costs within the fiscal year in which the
original transaction occurred. If the payroll correcting entry is not made within the one-year correction
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period, a payroll correcting entry form must be completed and submitted to the Sponsored Programs
Office for review and approval.
ATTACHMENT VI - Suitability to Work and/or Interact with Minors Policy and Certification
Purpose: To ensure that Metro Solutions and its Subgrantee Organizations comply with Federal award
conditions surrounding the suitability to interact with minors.
Policy: Metro Solutions, in compliance with U.S. Department of Justice (DOJ), Office of Justice
Programs (OJP) conditions, will require advanced determination regarding suitability of individuals to
interact with minors (any individual under the age of 18). Once this determination is complete, Metro
Solutions or its subgrantees must update this determination at least once every five years.
The CEO of Metro Solutions or an authorized designee may withhold funding should a grantee refuse to
comply with the above requirement.
This policy may be revised at any time to better reflect compliance with federal requirements.
Responsible Party: Metro Solutions, its SO’s that are recipients of federal awards (including state or
local pass -through funding).
Procedures: Metro Solutions, and its SO’s, will be required to conduct checks and screenings no earlier
than six months before the determination regarding suitability. The following searches are required per
the OJP and the State of Michigan.
1. Public sex offender and child abuse websites/registries.: A search of the pertinent and
accessible federal, state, and (if applicable) local and tribal sex offender and child abuse
websites/public registries, including;
a. The Dru Sjodin National Sex Offender Public Website (www.nsopw.gov).
b. The website/public registry for each state (and/or tribe, if applicable) in which the
individual lives, works, or goes to school, or has lived, worked, or gone to school at
any time during the past five years; and the website/public registry for each state
(and/or tribe, if applicable) in which the individual is expected to, or reasonably likely
to, interact with a participating minor in the course of activities under the award.
2. Criminal history registries and similar repositories of criminal history records: For each
individual at least 18 years of age who is a covered individual under the award, a fingerprint
search (or, if the recipient documents that a fingerprint search is not legally available, a
name-based search, using current and, if applicable, previous names and aliases)
encompassing at least the time period beginning five calendar years preceding the date of
the search request of pertinent state and, if applicable, local and tribal criminal history
registries or similar repositories, including;
a. The criminal history registry for each state in which the individual lives, works, or
goes to school, or has lived, worked, or gone to school at any time during the past
five years; and the criminal history registry for each state in which he or she is
expected to, or reasonably likely to, interact with a participating minor during the
course of award activities.
3. Central registry
4. ICHAT
Determination: Metro Solutions, its SO’s must make a written determination for each individual
interacting with minors. An individual will not be considered suitable should the individual:
1. Withhold consent to a criminal history search required by this condition.
2. Knowingly make a false statement that affects, or is intended to affect, any search
required by this condition.
3. Is listed as a registered sex offender on the Dru Sjodin National Sex Offender Public
Website.
4. Has been convicted (to the knowledge of the SO), whether as a felony or misdemeanor,
of any of the crimes or any equivalent crimes, outlined in the OJP Award Conditions.
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ATTACHMENT VI - Suitability to Work and/or Interact with Minors Policy and Certification
Title:
____________________________
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Attachment VII Work Plan
GOAL ACTIVITIES EXPECTED
OUTCOMES
MEASUREMENTS/METRICS
(MM)
GOAL
1
To ensure and
expand access to
Baby Café services
across Oakland
County, ensuring
families have safe,
welcoming, and
supportive spaces
to receive
breastfeeding
education, peer
support, and
lactation
assistance.
1. Continue
participation in
Oakland County Baby
Cafe 2. Offer client
incentives to
participate in the cafe
3. Start speaker series
at cafe to increase
knowledge of parent
topics to participants.
Increased
participation at
Oakland County
Baby Cafe resulting
in increased
breastfeeding
initiation and
duration rates.
Attendance of mothers and
pregnant women attending at
least 1 Baby Cafe session.
Percentage of mothers and
pregnant women who attend
more than 1 Baby Cafe session.
Number of Baby Cafe Speaker
Series conducted.
GOAL
2
To increase
community
engagement and
awareness of
breastfeeding and
maternal-infant
health resources by
expanding
participation in
health fairs,
community events,
and outreach
activities across
Oakland County.
1. Provide education
via health fair activities
in the community. 2.
Conduct outreach
activities to increase
community knowledge
of resources
Increased
awareness of
lactation services
available in
Oakland County
Participation in health fairs and
community events. Number of
referrals for current lactation
services.
GOAL
3
To increase
professional
knowledge and
competency among
healthcare
providers and
community
Consistent
breastfeeding
training/resources
offered to home
visiting staff and
community partners.
Increased
knowledge and
skill of staff and
local community
partners who
actively provide
care to our
Number staff and community
partners participating in
breastfeeding trainings.
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partners in
breastfeeding
support, lactation
best practices, and
culturally
responsive care.
intended
population.
GOAL
4
To host an in-
person “Bridging
the Breastfeeding
Gap” event that
celebrates
breastfeeding
mothers and
connects families
to community
resources.
1. Host in person
event, include
participation of
community
organizations and
maternal child
vendors. 2. have a
professional speaker
provide education to
professionals for L-
CERP credit
increase
community
awareness and
utilization of
breastfeeding
support services by
connecting
breastfeeding
mothers and
families to Baby
Café programs,
lactation
resources, and
community
partners.
Number of attendees at event,
number of breastfeeding kits
distributed, number of
attendees at professional
speaker event. Satisfaction
survey for attendees.
GOAL
5
GOAL
6
GOAL
7
Attachment VIII Budget
Budget Category Grant
Dollars Line Item Narrative
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Personnel $0.00 not required
Fringe Benefits $0.00 not required
Contractual Services $6,300.00 Presenters to deliver training sessions at the Baby Cafe and BBG
event. Translation services.
Travel $5,000.00 Transportation for clients to Baby Cafe and BBG event
Equipment $9,700.00 Breastfeeding education materials and kits
Office Supplies $500.00 Print materials
Other Supplies $1,000.00 Snacks for Baby Cafe
Occupancy $2,000.00 Venue rental for BBG event
Utilities $0.00 not required
Professional
Development/training $1,500.00 Continuing education units for staff
Other Program Costs $24,000.00 Outreach campaign, BBG event supplies and food, incentives
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Indirect Costs (10% Max) $0.00 not required
Total Amount Requested 50000