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HomeMy WebLinkAboutResolutions - 2026.06.11 - 42994 AGENDA ITEM: Grant Acceptance from the Michigan State Housing Development Authority for the FY 2026 Enhancement Grant DEPARTMENT: Health & Human Services - Neighborhood and Housing Development MEETING: Board of Commissioners DATE: Thursday, June 11, 2026 6:00 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2026-6634 Motion to accept the grant funding from the Michigan State Housing Development Authority for the FY 2026 Enhancement Grant in the amount not to exceed $500,000 for the period of October 7, 2025, and March 31, 2028; further, authorize the Chair of the Board of Commissioners to execute the grant agreement; further, amend the FY 2026 - 2028 budget as detailed in the attached Schedule A. ITEM CATEGORY SPONSORED BY Grant Penny Luebs INTRODUCTION AND BACKGROUND The Michigan State Housing Development Authority (MSHDA) has awarded Oakland County the Enhancement Grant (LEG 2026 385 ENH) in an amount not to exceed $500,000 to expand emergency shelter capacity for individuals and families who cannot access existing shelter beds. Enhancement Grant funding is designated for housing-related services, capacity building, and emergency shelter initiatives, and must be expended between October 7, 2025, and March 31, 2028. Under the grant agreement, Oakland County will use the funds to provide emergency hotel accommodations, temporary shelter beds, transportation to shelter and services, and staffing support. The grant supports seven (7) Special Revenue positions within the Neighborhood Housing & Development Division. As the grantee, the County must comply with all federal, state, and local requirements and submit quarterly financial and program reports. POLICY ANALYSIS • This grant funding is Legislatively Directed by the Michigan Senate. Due to constraints within the state's budget process, NHD was directed to execute this agreement as soon as possible in order to avoid a discontinuation in funding. This would be the first time that NHD received this funding. • Per the attached grant review sign-off, Corporation Counsel has reviewed this agreement and determined that there are no legal issues, and acceptance of this award is a business decision. • The Enhancement Grant will support seven (7) Special Revenue positions within the Neighborhood Housing & Development Division o P00014810 – Chief Neighborhood & Housing Development o P00001370 – Grant Compliance & Program Coordinator o P00014811 – Neighborhood & Housing Development Community Liaison o P00003354 – Housing Counseling Supervisor o P00000730 – Neighborhood & Housing Development Specialist Senior (HUD Certified Housing Counselor) o P00010806 – Neighborhood & Housing Development Specialist Senior (HUD Certified Housing Counselor) o P00002489 - Fiscal Services Accountant III • Per terms of the agreement, all grant funds must be fully expended by March 31, 2028, and any unspent funds be returned to MSHDA as required. • Per Exhibit B of the attached contract, the grant budget is as follows; FISCAL IMPACT: Budget Amendment Attached Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at 248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional information. CONTACT Khadija Walker-Fobbs, Officer ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 6/11/2026 AGENDA DEADLINE: 05/28/2026 4:30 PM ATTACHMENTS 1. HHS-NHD- FY26 MSHDA Housing Enhancement Grant Acceptance Sched A (2) 2. Grant Review Sign-Off EG 3. FY26 Enhancement Grant Agreement Oakland County (1) 4. FY26 Enhancement Grant Agreement Award Letter 5. Position Schedule B 2026 LDS Acceptance.Update 5-29 6. Administrative Guidance - Oakland County 7. Authorized Signature Designation Form (1) 8. Lobbying Disclosure and Certification (1) COMMITTEE TRACKING 2026-06-02 Public Health & Safety - Forward to Finance 2026-06-03 Finance - Recommend to Board 2026-06-11 Full Board - Adopt Motioned by: Commissioner Michael Gingell Seconded by: Commissioner Robert Hoffman Yes: Charles Cavell, Ann Erickson Gault, Michael Gingell, Marcia Gershenson, Robert Hoffman, Brendan Johnson, Karen Joliat, Christine Long, Penny Luebs, Gwen Markham, William Miller III, Kristen Nelson, Angela Powell, Robert Smiley, Yolanda Smith Charles, Michael Spisz, Linnie Taylor, Philip Weipert, David Woodward (19) No: None (0) Abstain: None (0) Absent: (0) Passed Oakland County, Michigan HEALTH AND HUMAN SERVICES DEPARTMENT/NHD DIVISION - FY 2026 MSHDA Housing Enhancement Grant Acceptance Schedule "A" DETAIL R/E Fund Name Division Name Fund # (FND)Cost Center (CCN) # Account # (RC/SC) Program # (PRG)Grant ID (GRN) # Project ID # (PROJ) Region (REG) Budget Fund Affiliate (BFA) Ledger Account Summary Account Title FY 2026 Amendment FY 2027 Amendment FY 2028 Amendment R Housing & Comm Dev NHD FND11006 CCN1060701 RC615571 PRG132220 GRN-1004871 615000 State Operating Grants $500,000.00 $500,000.00 $500,000.00 Total Revenues $500,000.00 $500,000.00 $500,000.00 E Housing & Comm Dev NHD FND11006 CCN1060701 SC702010 PRG132220 GRN-1004871 702000 Salaries Regular $30,000.00 $30,000.00 $30,000.00 E Housing & Comm Dev NHD FND11006 CCN1060701 SC722740 PRG132220 GRN-1004871 722000 Fringe Benefit Expense 20,000.00 20,000.00 20,000.00 E Housing & Comm Dev NHD FND11006 CCN1060701 SC730564 PRG132220 GRN-1004871 730000 Emergency Shelter 400,000.00 400,000.00 400,000.00 E Housing & Comm Dev NHD FND11006 CCN1060701 SC730373 PRG132220 GRN-1004871 730000 Contracted Services 40,000.00 40,000.00 40,000.00 E Housing & Comm Dev NHD FND11006 CCN1060701 SC732011 PRG132220 GRN-1004871 730000 Transportation Service 10,000.00 10,000.00 10,000.00 Total Expenditures $500,000.00 $500,000.00 $500,000.00 GRANT REVIEW SIGN-OFF – Health and Human Services/Neighborhood Housing Development GRANT NAME: FY2026 Legislatively Directed Housing Enhancement Grant AWD00815 FUNDING AGENCY: Michigan State Housing Development Authority DEPARTMENT CONTACT PERSON: Khadija Walker-Fobbs STATUS: Grant Award (Greater than $10,000) DATE: 06/01/2026 Please be advised that the captioned grant materials have completed the internal grant review. Below are the returned comments. The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign- off and the grant agreement/contract with related documentation) should be downloaded into Civic Clerk on the next agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW ENHANCEMENT GRANT AGREEMENT ENHANCEMENT GRANT # LEG-2026-385-ENH MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY 735 East Michigan Avenue, Lansing, Michigan 48912 THIS ENHANCEMENT GRANT AGREEMENT (“Agreement”) by and between Oakland County, a local unit of government, whose address is 250 Elizabeth Lake Road Suite 1900, Pontiac, Michigan 48341(the "Grantee"), and the Michigan State Housing Development Authority, a public body corporate and politic of the State of Michigan, whose address is 735 East Michigan Avenue, Lansing, Michigan 48912 ("the Authority"). RECITALS A. Enacted on October 7, 2025, 22 PA 2025 (the “Budget Act”) appropriated funding to the Michigan Department of Labor and Economic Opportunity for ”Enhancement Grants” intended to be allocated to the Michigan State Housing Development Authority (“Authority”) to award and administer special grants to intended grantees. B. Funds appropriated pursuant to the Budget Act are to be used to support initiatives and expand opportunities for low- and moderately low-income housing, including but not limited to improving the Grantee’s ability to provide housing services, building capacity, initiate and coordinate housing development, and to provide gap funding for housing projects falling at 120% or less of the local region’s Area Median Income. C. The Authority is responsible for administering Enhancement Grants, ensuring that funds are distributed in accordance with the Budget Act. D. The Grantee has represented to the Authority that it is not debarred, is authorized to conduct business in the State of Michigan, is a not-for-profit business organization or local unit of government, that the signatory executing this Agreement is authorized to bind the Grantee to the terms of this Agreement and fully intends to distribute funds in accordance with the Budget Act for housing-related purposes as described in Exhibit A attached and incorporated in this Agreement. E. This Enhancement Grant, LEG-2026-385-ENH, in an amount not to exceed Five Hundred Thousand ($500,00) (the "Grant") is for housing-related activities more specifically described in Exhibits A. B, and C (collectively the “Program”). NOW, THEREFORE, in consideration of and as a condition to receiving the Grant, the Grantee agrees that: 1. The terms and conditions set forth herein are a reasonable and appropriate means to assure the use of funds in accordance with the Budget Act, the Rules, and the Authority’s Authorizing Resolutions. 2. All aspects of the Grantee's plan for the use of the Grant are specifically described in the terms attached hereto as Exhibit A (the “Program”), which Program is incorporated herein, and the Grantee will operate the Program as described in Exhibit A. 3. All housing units constructed or rehabilitated under the Grant shall serve persons whose incomes do not exceed 120 percent of the area median income, adjusted for family size for the area in which each unit will be located. 4. All actions of the Grantee and requirements of the Grantee's Program are subject to the terms of this Agreement, the provisions of the Budget Act and the Rules of the Authority. 5. The activities of the Grantee will be subject to the review of and, in the discretion of the Authority, audit by Authority staff to ensure compliance with this Agreement, the Budget Act and the Authority's Rules, and the Grantee will provide any books, records or documents in such form and at such place as the Authority may request. 6. The Grantee acknowledges and agrees to comply with federal, state, and local laws and regulations as may be applicable to the Project. 7. The Grantee agrees to draw down Grant proceeds only when and, in such amounts, as may be necessary to pay for the activities as Authorized in the Budget Act or otherwise described in Exhibit A. Grant funds may not be used to pay for expenses that will be or have been reimbursed or matched by other sources of funds. Grant funds may only be applied to expenditures that occur on or after the effective date of October 7, 2025, through March 31, 2028. October 7, 2025, and March 31, 2028, refer to the Grant Term. Grant funds may not be used to reimburse costs accrued before October 7, 2025, the enactment date of the Budget Act. 8. All requests for the disbursement of Grant proceeds shall be submitted to the Chief Executive Officer and Executive Director of the Authority or their designee, shall be made in writing, and shall include the amount of Grant proceeds to be disbursed, a description of the purposes for which the proceeds are to be used, copies of invoices, billings, or such other documentation as may be necessary to demonstrate project costs, and such other information as the Chief Executive Officer and Executive Director or their designee may request. 9. Grant funds shall be disbursed on a reimbursement basis after the Grantee has provided sufficient documentation, as determined by the Authority, to verify that expenditures are made in accordance with the project purpose. 10. If a portion of the Grant for a specific purpose is not used for that purpose due to conditions that make it impossible to use as provided herein, or if the Grantee decides not to use the money, or any portion of the Grant funds are declined, unspent, or otherwise misused, the sum shall be returned to the Authority immediately. Failure to return such funds in a timely manner may result in recoupment of funds by the Michigan Department of Treasury. 11. If the Authority reasonably determines that allocated funds were misused or that use of funds were misrepresented by the Grantee, the Authority shall not award any additional funds under the executed grant agreement and shall refer the grant for review following internal audit protocols, which may include referral for criminal investigation. 12. Grant proceeds are to be used for housing-related activities only. Accordingly, the Grantee shall, prior to disbursement of funds, prepare and submit to the Authority a detailed budget of work to be completed. In the event that Grantee earns interest on any deposited grant funds, any interest earned must be reported to the Authority, and total interest in excess of $1,000.00 delivered to the Michigan Department of Treasury. 13. The Grantee may not use any Grant funds to give contributions, endorsements, publicity, or to conduct similar activities intended to influence Federal, State or local elections, referenda, initiatives, or similar processes. The Grantee may not use Grant funds to give direct or indirect financial or administrative support to political parties, campaigns, political action committees, or other organizations created to influence elections. The Grantee may not use Grant funds to influence or attempt to influence an officer or employee of any federal or state agency or Congressional member/staff in connection with actions related to the making, extending, or renewing of a grant or awarding of a contract. As part of the grant application process, the Grantee and all subrecipients are required to provide a certification acknowledging that Grant funds may not be used to support the above-described lobbying activity. Grantee must also include this certification language in the award documents for subawards at all levels including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements. 14. Any of Grantee's activities that are assisted using grant proceeds and the selection of persons for participation in the Program shall not discriminate against any person on the grounds of race, color, national origin, religion, height, weight, sex, sexual orientation, gender identity or expression, age (except for a Development specifically designed for elderly occupants), national origin, handicap, or marital or familial status except as provided by law. The Grantee shall comply with all requirements imposed by Title VIII of the Civil Rights Act of 1968 (as amended by the Fair Housing Amendments Act of 1988), the Americans with Disabilities Act, the Elliott-Larsen Civil Rights Act, and the Michigan Persons with Disabilities Civil Rights Act. Grant funds must not be used to restrict or impede a marginalized community's access to government resources, programs, or facilities 15. The Grantee will maintain or implement appropriate measures designed to (a) ensure the security and confidentiality of any Nonpublic Personal Information it receives from the Program applicants and/or participants, (b) protect against any anticipated threats or hazards to the security or integrity of such information, including, without limitation, implementing necessary screening and background checks for individuals that may access or use the Nonpublic Personal Information as permitted by this Agreement, (c) protect against unauthorized access to or use of such information that could result in substantial harm or inconvenience to the subject of such information, (d) ensure the proper disposal of all Nonpublic Personal Information received from the other party upon the termination of this Agreement for any reason, unless the information is required to be retained for legal or regulatory record retention purposes, (e) treat the Nonpublic Personal Information with at least the same degree of care that it uses to protect its own confidential and proprietary information of a similar nature but with no less than a reasonable degree of care. For the purposes of this Agreement, the term “Nonpublic Personal Information” is any information received from or provided by the other party which pertains to or identifies an individual, such as a name, postal address, e-mail or IP address, facsimile or phone number, mother’s maiden name, social security or identification number, transactional, employment, or financial data, medical or health records, personal, gender, political, profile, account, and password information. 16. Within 30 days following the termination date of this Agreement, the Grantee shall provide to the Authority a report including, but not limited to, all receipts, expenditures, project activities and accomplishments including a comparison of the final budget to the approved budget and supporting documentation for claimed expenditures. 17. The Grantee assumes responsibility for any and all costs to implement the Grantee's Program exceeding the amount of the Grant. To the extent that Grant funds are expended to purchase goods or services, the Grantee must ensure that all procurement transactions must be conducted in a manner that provides for open and free competition in a manner consistent with local and state law. The Grantee may not use grant funds for the purchase of foreign goods nor services if American goods or services of competitive price and comparable quality are available. The Grantee must give a preference for the purchase of goods or services, or both, to those manufactured or provided by Michigan businesses, if competitively priced and of comparable quality. Further preference must be given to Michigan businesses owned and operated by veterans, if competitively priced and of comparable quality. 18. The Authority, the State of Michigan, their officers, agents, and employees are not, in any manner, liable for any loss or damage connected to or resulting from activities implemented under this Agreement; nor to any materials, equipment, or other property that may be used or employed in connection herewith, or for any injury or damages to any person whether an employee of the Grantee or otherwise 19. All documents and reports delivered to the Grantee under this Agreement shall become and be the property of the Grantee but may be reviewed by the Authority as set forth herein. The Grantee must retain all financial records, supporting documents, statistical records, and all other pertinent records for a period of seven (7) years after final disbursement, as required by the State of Michigan, or for a longer period of time if required by law. The Grantee agrees to provide or make these records available for audit proposes to the Authority and to any authorized oversight body, including but not limited to the Auditor General of the State of Michigan and the Michigan Department of Treasury. . 20. If any member of the Grantee’s Board of Directors, leadership, or staff, or the Grantee’s agent, consultant, officer, or elected or appointed official has a conflict of interest or an identity of interest in the form of a financial interest or in the form of a common immediate family relationship with (a) any of the staff persons hired, (b) any of the persons or households to be assisted directly or indirectly with the funds, or (c) the persons and/or businesses retained to perform technical services hereunder or with persons or businesses providing supplies or services for which funds are being disbursed under this Agreement, the Grantee must make written disclosure to the Authority of the nature and extent of the relationship prior to contracting with such persons and/or businesses or hiring them. The Grantee further agrees not to enter into any contractual relationship with any of the persons or entities listed above unless it has received written approval from the Authority. The State Budget Director may block release of LEG funds upon various determinations, including sponsoring legislator conflicts of interest or if the grant will be used to pay any delinquent tax. 21. If there is a determination that the information provided by the Grantee does not meet the disclosure requirements, that the grant will be used to pay tax lien, delinquent tax, or other obligation owed to the state, or that the grant will create a conflict of interest, the Authority shall not release grant funds to the Grantee. Funds that are not disbursed under this subdivision lapses at the end of the fiscal year. 22. In the event of a violation of any of the provisions of this Agreement, the Authority will notify the Grantee in writing of the violation and the Grantee will have a 30- day period in which to correct the violation. In the event the violation is not corrected to the satisfaction of the Authority within the time prescribed herein, the Authority may: a. immediately terminate the Grant, without further notice, in a writing signed by the Authority's Chief Executive Officer and Executive Director; and b. recapture grant funding; and c. pursue any other remedy provided at law. 23. The Grantee hereby agrees that an election by the Authority to pursue any one remedy shall not be construed to preclude or be a waiver of the right to pursue any other remedy available to it. 24. The term of this Agreement shall commence on October 7, 2025, and shall terminate, unless extended by the Authority, on March 31, 2028. 25. The invalidity of any clause, part, or provision of this Agreement shall not affect the validity of the remaining portion hereof. 26. This Agreement may be signed in several counterparts and all so executed shall constitute one agreement, binding on all parties hereto. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK SIGNATURE PAGES TO FOLLOW Signature Page Enhancement Grant # LEG-2026-385-ENH IN WITNESS WHEREOF, the parties have executed this Agreement as of________________, 2026, and it is agreed that the funds made available will be used only as set forth in the Agreement. OAKLAND COUNTY Date: ____________ By: ___________________________________ Signature Page Enhancement Grant # LEG-2026-385-ENH MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY Date: ____________ By: ___________________________________ Its: Chief Executive Officer and Exhibit A Enhancement Grant # LEG-2026-385-ENH Grantee: Oakland County In accordance with the Budget Act, Senator Rosemary Bayer is the grant sponsor and certified that this grant is for a public purpose. The following information is a summary of the grant provided by Senator Rosemary Bayer. See Exhibit C, Appropriation Request. Public Purpose: Oakland County will use Grant funds as publicly disclosed and for a public purpose that serves the economic prosperity, health, safety, or general welfare of the residents of this state. The Grantee will not make sub-grants. Oakland County will use funding to support temporary emergency shelter options for families and individuals who cannot access existing shelter beds. Activities will include providing hotel accommodation and supporting temporary emergency shelter spaces with beds and operational support. Disbursement and Use of Funds: Grant funds will only be disbursed on a reimbursement basis in accordance with the project purpose. The grant terms cannot be increased or deviated from the boilerplate language. Grant funds may only be applied to expenditures that occur on or after the effective date of October 7, 2024, through March 31, 2028. Project Timeline: All grant funds must be fully expended no later than March 31, 2028. If at that time unexpended funds remain in the possession of Grantee, those funds must be timely returned to the Authority, for the Authority to return to the Michigan Department of Treasury. Progress Reports and Final Reporting: The Grantee must provide to the Authority regular and final reports of the grant activities performed during the grant term. An accounting of Grantee’s actual expenditure of all funds on the Project over the grant period is required, including the breakdown of Grantee’s actual use of Grant funds in conducting the Project within each applicable category of the Budget, and corresponding copies of supporting documentation of such expenditures, such as receipts, general ledgers, or other evidence of expenditure activity statements; the Grantee’s estimated percentage of completion of the Project; and any other information deemed relevant by Grantee to support the grant activities actually performed. Each Financial Status Report (“FSR”) and progress report must be submitted on the MSHDA IGX grant management system by the designated authorized signatory. FSRs and progress reports must be submitted 30 days after the end of a calendar quarter. The Grantee is responsible for submitting all expenses within the specified reporting period. Expenses submitted outside of the reporting period may still be accepted, but only at the discretion of the Authority. Beginning March 15, 2026, the Authority shall post a report on grant information and grant activity in a publicly accessible location on its and/or the Department of Labor and Economic Opportunity’s website. The report will list the grant recipient, project purpose, and location of the project for each legislative enhancement grant administered by the Authority, the status of funds allocated and disbursed under the grant agreement, and the legislative sponsor, if applicable. The Authority and/or LEO shall update the report and shall post an updated report not later than June 15, 2026, and again not later than September 15, 2026. Grantee agrees to provide the Authority all information necessary to make these public disclosures and consents to the disclosure of the described information. Reporting requirements include the following: 1. Calendar year quarterly Financial Status Report and progress report 2. The number of individuals and families served during the grant term 3. Grant/financial narrative (final report) Exhibit B Enhancement Grant # LEG-2026-385-ENH Grantee: Oakland County Budget: Component Activities Funding Source: Michigan Enhancement Grant Hotel Funds Emergency hotel rooms provided to families and individuals when other shelter beds are not available Shelter shelter spaces with beds and operational support Specialist(s) Peer Support Specialist will serve as primary points of contact for hotel booking requests. and Services services Total $500,000 Exhibit C APPROPRIATION REQUEST 1. The sponsoring Senator's First Name Rosemary 2. The sponsoring Senator's Last Name Bayer 3. The cosponsoring senators’ names. All cosponsors must be listed. If none, please type ‘n/a.’ A signed letter from the sponsor approving the co-sponsorship and a signed letter from the member wishing to co-sponsor are required. Attach letters at question #9 below. n/a 4. Name of the spending item’s recipient: Oakland County 5. Physical address of the recipient: 2100 Pontiac Lake Rd, Waterford Twp 48328 6. If there is not a specific recipient, the intended location of the project or activity: n/a 7. Name of the senator and the district number where the legislatively directed spending item is located: Sen Runestad 8. Purpose of the legislatively directed spending item. Please include how it provides a public benefit and why it is an appropriate use of taxpayer funding. Please also demonstrate that the item does not violate Article IV, S 30 of the Michigan Constitution. For Temporary hotel sheltering for the homeless families and individuals in Oakland County who cannot access existing shelter options. 9. Attach documents here if needed: 10. The amount of state funding requested for the legislatively directed spending item $1M 11. Has the legislatively directed spending item previously received any of the following types of funding? (Check all that apply) ["State","Local"] 12. Please select one of the following groups that describes the entity requesting the legislatively directed spending item Local unit of government 13. For a non-profit organization, has the organization been operating within Michigan for the preceding 36 months? N/A 14. For a non-profit organization, has the entity had a presence within Michigan for the preceding 12 months? N/A 15. For a non-profit organization, does the organization have a board of directors? N/A 16. For a non-profit organization, list all the active members on the organization’s board of directors and any other officers. If this question is not applicable, please type ‘n/a.’ n/a Enhancement Grant 11.2025 Page 13 of 13 17. “I certify that neither the sponsoring senator nor the sponsoring senator's staff or immediate family has a direct or indirect pecuniary interest in the legislatively directed spending item.” I certify 18. Anticipated start and end dates for the legislatively directed spending item FY 25/26 19. Certification of accuracy I certify March 30, 2026 Khadija Walker-Fobbs Oakland County walker-fobbsk@oakgov.com RE: Announcement of Funding Award, Grant #LEG-2026-385-ENH Dear Khadija Walker-Fobbs: Congratulations! The Michigan State Housing Development Authority (MSHDA) has approved your request for MSHDA funds in the amount of Five Hundred Thousand Dollars ($500,000). The purpose of this letter is to inform you of the documentation needed to initiate this grant. Enclosed you will find the following documents: • A Grant Agreement • Authorized Signature Designation Form • Legislative Enhancement Grant Administrative Guidance Policy • Lobbying Disclosure and Certification Form • ACH Payee Authorization Form Return the Grant Agreement, the Authorized Signature Designation Form, and the Lobbying Disclosure and Certification Form as soon as possible via email to your assigned grant manager, Liz Faulkner at faulknere@michigan.gov Executing the Grant Agreement Your agency’s Authorized Official must sign the Grant Agreement before a witness. NOTE: MSHDA will NOT allow consultants and/or third-party administrators to be designated to act on behalf of the authorized official. Authorized Signature Designation Form The Authorized Signature Designation Form formally identifies and designates the person or persons authorized to sign and/or submit grant related reports, forms, and documents on behalf of the governing board. Each signatory must sign in the appropriate spaces on the form next to his or her printed or typed name. NOTE: Khadija Walker-Fobbs March 30, 2026 Page Two of Two MSHDA will NOT allow consultants and/or third-party administrators to be designated as authorized signatories. Financial Status Report (FSR) and Progress Reports Please refer to Exhibit A in the Grant Agreement for guidance on how to properly complete FSRs and progress reports. Each FSR and progress report must be submitted in the MSHDA Grants System (aka: IGX) by the designated Authorized Signatory (who may be different than the Official and requires MSHDA approval). FSRs and progress reports must be submitted 30 days after the end of a calendar quarter. Keep in mind that any deviations from the terms or conditions of the Grant Agreement must be requested and approved by MSHDA. If you have questions, please contact me at 517-420-7363. Sincerely, Liz Faulkner, Community Development Analyst Office of Housing Strategies Cc: Megan Spitz, Office of Housing Strategies Manager FY26 Special Revenue Grant Schedule B - Continuations (LDS / Housing Enhancement Funding MSHDA) *Estimated Hours being charged* Dept. #FY26 Pos. #Budgeted Class FT/PT Hours Filled As LDS/ Housing Enhancement 1060701 P00015987 Neighborhood & Housing Development NHD Officer FTE 1040 NHD Officer 0 1020615 P00002489 Fiscal Services Accountant III FTE 1664 Fiscal Services Accountant III 3 1060701 P00014810 Chief Neighborhood & Housing Development FTE 2080 Chief Financial Officer & Deputy Manager 3 1060701 P00001370 Grant Compliance & Program Coordinator FTE 2080 Grants Compliance Coordinator 3 1060701 P00014811 Neighborhood & Housing Development Coommunity Liaison FTE 2080 Community Engagement Liaison 3 1060702 P00003354 Housing Counseling Supervisor FTE 2080 Supervisor Housing Counseling & Homeless Services 6 1060702 P00000730 Neighborhood & Housing Development Specialist Senior FTE 2080 HUD Certified Housing Counselor 6 1060702 P00010806 Neighborhood & Housing Development Specialist Senior FTE 2080 HUD Certified Housing Counselor 6 1060701 P00003182 Supervisor Neighborhood & Housing Development FTE 2080 Supervisor Contract Compliance Unit 0 1060701 P00003567 Neighborhood & Housing Development Specialist Senior FTE 2080 Senior Specialist - Environmental Officer 0 1060701 P00000999 Supervisor Neighborhood & Housing Development FTE 2080 Supervisor Field Services 0 1060701 P00002426 Neighborhood & Housing Development Field Technician Senior FTE 2080 Senior Field Technician 0 1060701 P00009522 Neighborhood & Housing Development Field Technician Senior FTE 2080 Senior Field Technician 0 1060701 P00001457 Neighborhood & Housing Development Field Technician FTE 2080 Field Technician 0 1060701 P00001371 Supervisor Neighborhood & Housing Development Administrative Services FTE 2080 Supervisor Adminstrative Services 0 1060701 P00001768 Neighborhood & Housing Development Technician FTE 2080 Loan Services Specialist 0 1060701 P00003230 Neighborhood & Housing Development Technician FTE 2080 Loan Services Specialist 0 1060701 P00001279 Neighborhood & Housing Development Coordinator FTE 2080 Eligibility Coordinator 0 1060701 P00006098 Neighborhood & Housing Development Coordinator FTE 2080 Coordinator 0 1060701 P00005413 Neighborhood & Housing Development Assistant FTE 2080 Assistant 0 1060701 P00005341 Student**PTNE 1250 Student - PTNE 0 * The percentage of hours allocated to each grant is an estimate. Hours charged to grants is dictated by grant activities Revised 03/03/26 MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY(MSHDA) Housing Solutions Division Office of Housing Strategies Legislative Enhancement Grant Administrative Guidance Policy – Oakland County Disbursement and Use of Funds Funds will only be disbursed on a reimbursement basis after verification that grant activities are progressing in accordance with the project purpose. Financial Status Reports (“FSRs”) and quarterly progress reports will be submitted on the MSHDA IGX grant management platform. Supporting documentation of expenditures includes receipts, general ledgers, or other evidence of expenditure activity statements. Please allow three weeks for processing of FSRs. If payment has not been received after four weeks, questions regarding the status of payment may be directed to the assigned grant manager. Progress Reports and Final Reporting Progress reports summarizing the grant activities performed during the grant term are required and will be submitted with each FSR. A narrative on agency letterhead is acceptable. A final report accounting of Grantee’s actual expenditure of all funds on the Project over the grant period is required, including the breakdown of Grantee’s actual use of Grant funds on the Project within each applicable category of the Budget; the Grantee’s estimated percentage of completion of the Project; and any other information deemed relevant by Grantee to support the grant activities performed. Reporting requirements include the following: 1. Calendar year quarterly FSR and Quarterly Progress Reports (attached with FSR) 2. The number of individuals and families served 3. Financial audit (final report) Travel/Meals/Guidelines Mileage is reimbursable, as well as meals and lodging, in accordance with the MSHDA Standardized Travel Regulations and Rate Schedule (Exhibit A).  When submitting invoices, keep the following in mind: A. Invoices that request meal reimbursements MUST include original detailed receipts for each meal (no receipts – no reimbursement). Per diem is not allowed. B. Grantees and consultants (those necessary to complete the grant’s goals and objectives) are entitled to meals in accordance with the following schedule. Meals must be Revised 03/03/26 purchased within the starting and ending time of travel. o Breakfast – If travel commences prior to 6:00 a.m. and extends beyond 8:30 a.m. o Lunch – If travel commences prior to 11:30 a.m. and extends beyond 2:00 p.m. o Dinner – If travel commences prior to 6:30 p.m. and extends beyond 8:00 p.m. o Midnight – Shall be at the lunch rate if work extends beyond midnight, 12:00 a.m. C. The receipt should be electronically generated to include the place, date, and time of the meal, and the menu items purchased. Alcohol is not a billable expense. Grantee Monitoring MSHDA will monitor grantees to assure compliance with the grant terms, to assure the grant is progressing in a timely and appropriate manner, and to identify and respond to any issues that need addressing. This monitoring will be done through review of payment requests, progress reports, and through regular phone and/or email contact. In addition, MSHDA may evaluate or monitor the progress of grantees by contacting relevant local government officials, contractors, consultants, and/or any other individuals and groups involved in any of the grant funded events or services. MICHIGAN SELECT CITIES* Individual Lodging** $98.00 Breakfast $14.00 $17.00 Lunch $16.00 $19.00 Dinner $31.00 $34.00 MICHIGAN IN-STATE ALL OTHER Individual Lodging** $98.00 Breakfast $12.00 $15.00 Lunch $14.00 $17.00 Dinner $27.00 $30.00 Lodging $66.00 Breakfast $12.00 Lunch $14.00 Dinner $27.00 OUT-OF-STATE SELECT CITIES* Individual Lodging** Contact FROSCH Travel Breakfast $22.00 $25.00 Lunch $23.00 $26.00 Dinner $36.00 $39.00 OUT-OF-STATE ALL OTHER Individual Lodging** Contact FROSCH Travel Breakfast $16.00 $19.00 Lunch $19.00 $22.00 Dinner $28.00 $31.00 Lodging $66.00 Breakfast $16.00 Lunch $19.00 Dinner $28.00 Incidental Costs Per Night: $5.00 Mileage Rates Current Reimbursable Meal Travel Begins Before Travel Extends Past * See Select Cities Listing ** Lodging available at State rate, or call FROSCH Travel at 877-654-2179 or www.concursolutions.com DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET, VEHICLE AND TRAVEL SERVICES SCHEDULE OF TRAVEL RATES FOR CLASSIFIED AND UNCLASSIFIED EMPLOYEES SELECT CITY LIST SCHEDULE OF TRAVEL RATES FOR CLASSIFIED AND UNCLASSIFIED EMPLOYEES Effective October 1, 2025 Ann Arbor, Auburn Hills, Beaver Island, Detroit, Grand Rapids, Holland, Leland, Mackinac Island, Midland, Muskegon, Petoskey, Pontiac, South Haven, Traverse City Wayne Out of State Select Cities/Counties STATE CITIES COUNTIES Alaska Arizona California Gualala, Mammoth Lakes, McKinleyville, Mill Valley, Monterey, Napa, Novato, Oakland, Ontairio, Palm Springs, Palo Alto, Point Arena, Sacramento, San Diego, San Francisco, San Jose, San Luis Obispo, San Mateo, San Rafael, Santa Barbara, Santa Cruz, Santa Monica, Santa Rosa, South Lake Tahoe, Sunnyvale, Tahoe City, Truckee, Victorville, Yosemite National Park Orange, Ventura Colorado Grand Lake, Gunnison, Silverthorne, Steamboat Springs, Telluride, Vail Connecticut District of Columbia Florida Georgia Hawaii Idaho Illinois Kentucky Maine Maryland Massachusetts Minnesota Missouri Nevada New Jersey New York Placid, Melville, New Rochelle, New York City, Riverhead, Ronkonkoma, Richmond, Suffolk Ohio Oregon Pennsylvania Puerto Rico South Carolina Tennessee Utah Vermont Virginia Washington Wyoming Michigan State Housing Development Authority 735 E. Michigan Avenue, P.O. Box 30044 Lansing, MI 48909 AUTHORIZED SIGNATURE DESIGNATION FORM Organization Name: Oakland County Organization #: 385 Grant #: LEG-2026-385-ENH As the Highest Elected Official of Oakland County, I designate the following individual(s) as Authorized Signer(s) for Grant # LEG-2026-385-ENH to sign the associated Grant Agreement and Grant Amendments (if applicable) and to submit FSR payment requests for the aforementioned grant. (1) Authorized Signer Printed Name Title Signature (2) Authorized Signer Printed Name Signature APPROVED BY HIGHEST APPOINTED OFFICIAL: Highest Appointed Official Printed Name Title Signature Date David T. Woodward Board Chair, Oakland County Board of Commissioners Accountant III, Oakland County Management & BudgetMiyoshi Johnson David W. Coulter County Executive (Grant Agreement / Amendments if applicable) (Submission of FSR payment requests) Lobbying Disclosure and Certification Lobbying Disclosure and Certification (03/2026) Page 1 of 1 Grant Certification on Lobbying Restrictions Instructions: Please read the following certification and acknowledge your compliance with the restrictions on the use of grant funds. Certification Statement: The agency certifies that no grant funds will be used for contributions, endorsements, publicity, or activities intended to influence Federal, State, or local elections, referenda, initiatives, or similar processes. The agency will not restrict or impede marginalized communities’ access to government resources or provide financial or administrative support to political parties, campaigns, political action committees, or organizations created to influence elections. The agency will not use grant funds to influence any federal or state agency officer, Congressional member, or staff regarding grant or contract actions. This certification must be included in all subaward documents at all levels. Agency Information Agency Name: Oakland County – Neighborhood Housing & Development Address (City, State, Zip): 1200 N. Telegraph Rd. 34E, Pontiac, MI. 48341 Authorized Official: David T. Woodward Authorized Official Email: woodwardd@oakgov.com Subgrantee Agency (if applicable): Click or tap here to enter text. Subgrantee Agency (if applicable): Click or tap here to enter text. Agency Certification I hereby certify that I am an individual authorized by the above identified agency to complete this form. Further, I certify that no grant funds will be used for contributions, endorsements, publicity, or activities intended to influence Federal, State, or local elections, referenda, initiatives, or similar processes; that I will not restrict or impede marginalized communities’ access to government resources; that I will not provide financial or administrative support to political parties, campaigns, political action committees, or organizations created to influence elections; that I will not use grant funds to influence any federal or state agency officer, Congressional member, or staff regarding grant or contract actions; and that I will include this certification in all subaward documents at all levels. Certified By: Click or tap here to enter text. Title: Click or tap here to enter text. Signature: Date: Click or tap here to enter text.