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Home My WebLink AboutAgendas/Packets - 2026.07.15 - 43009Call Meeting to Order Roll Call Pledge of Allegiance Approval of Agenda Public Comment PRESENTATIONS/RECOGNITIONS:ACTION PRESENTER(S) A COMMUNICATIONS/REPORTS:ACTION PRESENTER(S) B REGULAR AGENDA:ACTION PRESENTER(S) Approval Approval UNFINISHED BUSINESS:ACTION PRESENTER(S) NEW & MISCELLANEOUS BUSINESS:ACTION PRESENTER(S) 10 CLOSED SESSION:ACTION PRESENTER(S) 11 ANNOUNCEMENTS Public Access Information If you require special accommodations because of a disability, please contact the Parks & Recreation Department at (248) 858-0906, Ext. 9, at least three (3) business days in advance of the meeting. ADJOURNMENT TO: August 5, 2026 at 2:00 p.m. or to the Call of the Chair View Agenda Packets/Minutes Here: https://www.oakgov.com/community/oakland-county-parks/get-involved/parks-commission Approval of Minutes - June 3, 2026 OAKLAND COUNTY PARKS AND RECREATION COMMISSION Ebony Bagley, Chair Wednesday, July 15, 2026 @ 2:00 pm Springfield Oaks Event Center - 12451 Andersonville Road, Davisburg, MI 48350 Regular Monthly Meeting Agenda June 3, 2026 Chair Bagley called the meeting of the Oakland County Parks and Recreation Commission to order at 2:00 p.m. in the Parks Commission Room. COMMISSION MEMBERS PRESENT: Ebony Bagley, Yolanda Smith Charles, Ann Erickson Gault, Kate Baker, Lola Banks, Christine Long, Eric McPherson, Jim Nash, Shanell Weatherspoon COMMISSION MEMBERS ABSENT WITH NOTICE: Andrea LaFontaine OTHERS PRESENT: PARKS AND RECREATION Chris Ward, Director Alan Jaros, Deputy Director Jim Dunleavy, Manager – Park Management & Operations Esther Jackson, Manager – Strategic Planning & Performance Colin Gibbs, Chief – Facilities Maintenance Tom Hughes, Chief – Park Operations – North District Bill Singleton, Chief – Business Systems Ashlie Smith, Chief – Nature & Outdoor Education Desiree Stanfield, Chief – Communications & Marketing Kevin Syoen, Chief – Budget & Procurement Zach Zuchowicz, DEI & Community Engagement Coordinator Andy Krumwiede, Strategic Sourcing Agent Simon Rivers, Planning Supervisor Jami Monte, Administrative Services Coordinator Liz Caltagirone, Data Analyst Sean Zera, Natural Resources Program Coordinator Megan Schildberg, GIS CAD Technician Senior Brad Wethy, Assistant Park Supervisor – Waterford Oaks Robert Jeglum, Skilled Maintenance Mechanic II Shannon Kenny, Technical Office Specialist Hilary Young, Recreation Program Specialist MSU EXTENSION Kristi Evans, Director Lisa Mazzola, 4-H Program Coordinator OFFICE OF SUSTAINABILITY Sarah Cook-Maylen, Manager WATER RESOURCES COMMISSIONER Jack Barshaw, Administrative Assistant to Elected Official PUBLIC Rex Mathewson, Headwater Trails, Inc. Rose Murphy Roman Wasylkovich, Waterford Greenways Paul Zachos OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 WATKINS LAKE ROAD, WATERFORD, MICHIGAN 48328 Telephone: (248) 858-0906 REGULAR MEETING Ebony Bagley, Chair Yolanda Smith Charles Vice Chair Andrea LaFontaine Secretary Kate Baker Lola Banks Ann Erickson Gault Christine Long Eric McPherson Jim Nash Shanell Weatherspoon RETURN TO AGENDA June 3, 2026 Page 2 APPROVAL OF AGENDA Long moved to approve the agenda, as presented. Seconded by Nash. Motion carried on a voice vote. APPROVAL OF MINUTES McPherson moved to approve the minutes of the May 6, 2026 meeting, as presented. Seconded by Erickson Gault. Motion carried on a voice vote. PUBLIC COMMENT None. PRESENTATIONS/RECOGNITIONS A. Service Award: Sarah Cook-Maylen Chair Bagley recognized and thanked Sarah Cook-Maylen for her work and contributions to Oakland County Parks and Recreation. B. Communications and Marketing Review 2025 Ms. Stanfield provided an overview of the Communications and Marketing Review 2025. C. 9-Line Corridor Updates Mr. Rivers provided updates on the 9-Line Corridor. D. Staff Appreciation – Events, Awards Ms. Jackson provided an overview of staff appreciation awards, acknowledgements and upcoming events. In particular, she noted and thanked Jim Dunleavy on his 40-year work anniversary and Desiree Stanfield on her 35-year work anniversary. COMMUNICATIONS/REPORTS E. Monthly Financial Report Mr. Syoen provided an overview of the FY2026 Monthly Financial Report. F. MSUE 2025 Annual Report Ms. Evans provided an overview of the MSUE 2025 Annual Report. REGULAR AGENDA ITEMS 1. 2026 Water Safety & Swim Lesson Partnership MOU Long moved to approve to the 2026 Collaborative Partnership Memorandum of Understanding between the Huron-Clinton Metropolitan Authority and Oakland County Parks and Recreation Commission to develop the Water Safety and Swim Lessons program at Waterford Kettering Pool to residents of Pontiac and neighboring areas, and to expand efforts to reduce drownings and increase water safety, and forward to the Board of Commissioners for approval. Seconded by Weatherspoon. June 3, 2026 Page 3 Motion carried unanimously on a roll call vote. 2. Recognizing July is Park and Recreation Month McPherson moved to approve the resolution proposing July 2026 as Park and Recreation Month and forward to the Board of Commissioners. Seconded by Nash. Motion carried unanimously on a roll call vote. 3. Commission Policy Modernization Package Baker moved to adopt the Resolution Adopting the Omnibus Commission Policy Modernization Package and Repealing Obsolete Commission Policies, including adoption of new Commission policies, amendment of existing Commission policies, renaming of Turtle Woods County Park, and repeal of obsolete or superseded Commission policies, as presented. Seconded by Smith Charles. Following discussion, Bagley moved to postpone consideration of this item until the July 15, 2026, regular meeting. Seconded by Erickson Gault. Motion to postpone carried unanimously on a roll call vote. 4. Bloomfield Oaks / Discovery Oaks Interlocal Services Agreement with Bloomfield Hills Schools - Revised Smith Charles moved to approve the Interlocal Services Agreement between Oakland County and Bloomfield Hills Schools for transition services and operational continuity at Discovery Oaks and Bloomfield Oaks, and authorize the Chair of the Board of Commissioners to execute the agreement on behalf of the County. Seconded by Baker. Motion carried unanimously on a roll call vote. 5. FY2026 Michigan Invasive Species Grant Acceptance Smith Charles moved to approve the project agreement for the FY2026 Michigan Invasive Species Grant Program and forward to the Board of Commissioners for their approval. Seconded by Long. Motion carried unanimously on a roll call vote. 6. FY2026 EGLE Great Lakes Management Program Grant Acceptance Nash moved to approve the grant agreement for the FY2026 EGLE Great Lakes Management Program Grant Acceptance and forward to the Board of Commissioners for their approval. Seconded by Erickson Gault. Motion carried unanimously on a roll call vote. UNFINISHED BUSINESS None. June 3, 2026 Page 4 NEW & MISCELLANEOUS BUSINESS 7. Director’s Report Director Ward provided an overview of his report, including an update on the Southfield Oaks project status and phased implementation approach. 8. Executive Committee Update Chair Bagley advised that there are no updates on this item. ANNOUNCEMENTS/ADJOURNMENT Commissioner Nash invited Commissioners to attend the Art, Fish, Fun event at Beaudette Park on June 13 from 11:00 a.m. to 4:00 p.m. Chair Bagley reminded Commissioners that the next meeting will be held at the Springfield Oaks Event Center on July 15, 2026, at 2:00 p.m., during the Oakland County Fair. She encouraged Commissioners to visit the Fair during its July 10-19 run. Chair Bagley announced the birth of Commissioner LaFontaine's baby late last month. At 3:45 p.m., there being no further business to come before the Commission, the meeting was adjourned to July 15, 2026, or to the Call of the Chair. Andrea LaFontaine, OCPRC Secretary Jami Monte, Recording Secretary NOTE: The foregoing minutes are subject to Commission approval. Fund Balance Adopted Amended Actual Favorability/UNF Percentage $68,596,827.00 $70,820,827.00 $65,015,010.85 ($5,805,816.15)91.80% $68,596,827.00 $70,820,827.00 $34,600,264.45 $36,220,562.55 48.86% Adopted Amended Actual Favorability/UNF Percentage $6,574,600.00 $6,574,600.00 $4,053,792.10 ($2,520,807.90)61.66% $7,400,995.00 $7,400,995.00 $5,110,228.26 $2,290,766.74 69.05% Adopted Amended Actual Favorability/UNF Percentage $1,635,615.00 $1,635,615.00 $182,160.26 ($1,453,454.74)11.14% $2,177,748.00 $2,177,748.00 $986,240.17 $1,191,507.83 45.29% Adopted Amended Actual Favorability/UNF Percentage $2,226,000.00 $2,222,600.00 $1,582,096.94 ($640,503.06)71.18% $4,490,879.00 $4,490,879.00 $2,652,829.73 $1,838,049.27 59.07% Adopted Amended Actual Favorability/UNF Percentage $320,000.00 $369,000.00 $165,273.50 ($203,726.50)44.79% $446,124.00 $446,124.00 $168,550.39 $277,573.61 37.78% Awarded Amount Paid Out $2,995,216.00 $2,116,750.00 $1,448,283.13 Expenses Amount Remaining $878,466.00 $2,242,274.65 FY 2025 FY 2026 YTD The County strategy is to invest in longer term Agencies and Treasuries. Before the unprecedented rise in short term rates this strategy consistently outpreformed the short term investments (CDs and High Yeild Savings accounts). FY 2022 - 2026 YTD Expenses Investment Income Summary of Community Grant Program Parks and Recreation Summary of Waterpark Programs Summary of Golf Programs FY 2026 YTD Revenue Expenses Summary of Parks and Recreation FY 2026 YTD Revenue Expenses As of 9/30/2025 Current 7/6/2026 $54,556,755.98 $85,144,142.08 Revenue Expenses FY 2026 YTD Expenses Summary of Campground Programs Summary of ORV Park Operations FY 2026 YTD Revenue FY 2026 YTD Revenue RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 1 Department: Development & Engineering From: Julie O’Brien, Project Manager Subject: Turtle Woods County Park – Concept Design Approval RECOMMENDED MOTION Move to approve Turtle Woods County Park Concept plan and proceed with final design/ engineering for bidding. INTRODUCTION AND HISTORY 1.Summary Turtle Woods is a 70-acre property in Troy, Michigan that has long been an acquisition target for conservation in Oakland County. This mostly wooded parcel contains a remnant of the rare wet lakeplain prairie ecosystem, as well as wetlands that filter and feed into the Clinton River Watershed. Immediately adjacent to Turtle Woods, OCP acquired the “Colberg Property” – a 1.67-acre residential parcel on Square Lake Road that will become the parks main entrance and parking area off Square Lake Road. The Troy schools property has been accessed by residents over the years, using a system of informal trails that have been worn in by residents over the years. OCP staff learned during public engagement sessions that the local community is eager to see a more formally developed trail system and officially open to the public as an Oakland County Park. In fall of 2025, Staff requested project design RFP (Request for Proposal) through our pre- qualified design/engineering vendors. PEA (Professional Engineers Associates) was selected after staff evaluation. In recent months, PEA has conducted further survey work and several rounds of concept planning. The next stage of the project is to proceed with construction documents to obtain permits and bid the project for construction approval. 2. Scope The main scope items for the plan are the parking lot (including ingress/egress), restroom building, trails, boardwalks, educational/interpretive components, stormwater considerations, signage, neighborhood connections (including crosswalk across Square Lake Rd), and some small features at the entrance to the park that inspire mental and physical restoration. 3.Project Schedule House Demo:Fall/ Winter 2026 Trails, Boardwalks, & Trailhead Construction:Spring/ Summer 2027 Parking Lot & Restroom Construction:Summer 2027 Park Opening:Fall 2027 RETURN TO AGENDA 4. Project Budget Funding Available: FY26: TTW 3151, trail design $92,000 FY26: TTW 3150, trailhead design $207,000 FY27: TTW 3151, trail construction $800,000 FY27: TTW 3150, trailhead construction $1,800,000 Total Funding: $2,899,000 Conceptual Total Project Costs: Survey & Concept Planning $88,015 Construction Documents $67,025 Engineer Cost Opinion $2,740,000 Total Cost: $2,895,040 ATTACHMENTS 1. Attachment A – Concept Site Plan I \ I I • Trail Routes: #1. Accessible out & back (0.5 mi) Boardwalk & accessible trail A gentle path leading to a rare ecosystem overlook. Quiet, restorative, and made for everyone. #2. Main loop (1.25 mi) Boardwalk, accessible trail, & rustic trails Winding woods and rewarding scenic views. Moderate topographical variety makes this loop suitable for cardio, but succint enough for a comfortable mid-day reset. #3. SW Seasonal Spur (0.25 mi) Rustic/ seasonal trail Explore a path through a vernal landscape, changing with the seasons beneath your feet. #4. NE Seasonal Spur (0.2 mi) Rustic/ seasonal trail A tucked-away woodland of noteworthy trees and imaginative discoveries. #5. Normandy Drive connector (0.2 mi) #6. Evenswood Road connector (0.1 mi) Turtle Woods County Park Site Plan APRIL 2026 .::��..:::::=-�=? <:::--�-cc -'=!:"--:£!.'---------= --- NIVERSALLY SIBLE TRAI ( I\ I --- \ ------- ...,_ >-e---=-- I I \ . \ ,.., \ LEGEND: Universally Accessible Trail Rustic Trail ---Rustic Season a I Pathway Boardwalk TURTLE WOODS NARRATIVE Experience a living relic shaped by wind, water, and time. Turtle Woods is a rare ecological landscape, home to one of the highest concentrations of biodiversity in the region. Across its 70 acres, shady wetlands, native grasses, sedges, and wildflowers form a dynamic mosaic rooted in a lakeplain prairie ecosystem; a rare habitat unique to the Great Lakes region. Today, less than 1 % of this landscape still exists. The wetlands woven throughout the preserve play a crucial role in regional water health by filtering runoff, improving water quality, and supporting the Clinton River watershed and, ultimately, Lake St. Clair. Here, layers of plant life and soil function as a living filtration system, sustaining both wildlife and the surrounding community. Beyond its ecological importance, Turtle Woods provides restorative recreational opportunities, strengthens connections to surrounding neighborhoods, and expands access to areas that were once limited. Visitors can enjoy the peaceful sights and sounds of the landscape, explore accessible boardwalks and pathways, or wander rustic trails that invite both physical and mental restoration. Whether walking the trails or simply sitting and observing the rhythms of the landscape, each visit deepens your connection to this place. Turtle Woods serves not only as a refuge, but as an opportunity to learn from and care for a rare ecosystem by supporting environmental awareness, stewardship, and well-being. Over time, it becomes less a destination and more a companion, continually inviting you back to reconnect with the remarkable world it protects. 0 75 150 300 Scale:l" =7S0' -----------------, J J \ J I \ I / J I ' '\ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \\ \ \\ \ \ \ \ \ --- I -- I / I -----1 I I I JI I ' ' I I I I I \ ' \ I ' ' \ \ I \ ✓-----✓I / I II I \I II I I I I I I I I I I I I \ \ \ \ \ \ \ I I I I I I I I I I I I I \ I I I I \ I I I I I I J ----- \ \ \ I I } ,/ I \ I \ \ \\ \ I I \ J I I I I I JI I I II I I I I I I I I I I \ I I I I I \ I ,_ '\ \ -- \ \ \ \ \ \ --- I I I I I I \ I ' I I \ \ ' '\ \ I -I I I \ I I \ \ I I \ \ \ \ I I I I I I I I I I I I \ \ \ J I I I I Proposed evergreen buff ,-------------U niversfi llY accessibte--tr�11� \I J\, Passive rec�eation lawn are, \ ----------I '"--�estroo��buildin1;:,2sta1f\.'� - -;!� . ·, .' � ' • -•. C,. >r.. .. ) '.. ... ��{): ._- ....... , \ .,,<If. ,,,..,,.,. J., . . •10·-1 . 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' ------------------------ • Decorative split rail fence Entry Gate-___________________________________________________--' ,---------------------------------------------/✓-------- ------------------- I II I I I \\ \ \ ) / I I I -:, I I ' ' \\ \ \ \ \ I I \ \ \ \ \ \ \\ I \ \ I I I I I I \ \ I I \ \\ \ - ..,,_ ___ __ / / ____ .,,, I I I I I I I ✓--✓ I ' '' ' I I I I I I I I I I \ I I II IIIII I I IIII I I I I I ' I I \ I I I -/ ------ � I I I I __ , I I E Squar.e Lake-Rd-_______________ .-/ I ___ __,.,,. II _____ ...,. ----Jl'1 I If-(, Turtle Woods County Park Trailhead Enlargement APRIL 2026 -----------------------------------.,.,----.--------_:.-,,Z:-,-__ ..... ,;__ ________ .... .w._ __________________ ..;. ______ ;;:;:;:;. _____ ..,_..,. __ ..., ____ _,.__,.. ____ ....... _ ............ 0 1S 30 60 Scale: 7" = 30' Turtle Woods County Park Precedent Imagery APRIL 2026 Trail & Boardwalk Surfaces Crushed Stone Trail Mulched Trail Rustic Trail Boardwalk Trailhead Water Component / Interactive Elements Turtle Woods County Park Precedent Imagery APRIL 2026 Prefabricated Restroom Building Interpretive & Wayfinding Signage Trailhead Amenities Turtle Woods County Park Precedent Imagery Climbable boulders to frame entrance and create threshold/portal into park Solitary seating nooks, tucked back into foliage Stepping stones or other low-maintenance “zen” types of features by kiosk. Mirror some of the more rustic & informal pathways that are found deeper within the park Turtle / boulder /art piece interacting with rain garden.Goals: approachable, interactive, inspiration, placemaker, photo-op. Aiming for whimsical without being too corny Instead of a separate play area, marry unstructured play opportunities with the other site elements. Play opportunities can be disguised as landscaping features or artwork Keep an open lawn area *Imagery provided by Julie O’Brien Turtle Woods County Park Precedent Imagery Fence & Gate Farm Fence Line Entry Gate Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 2 Department: Development & Engineering From: Zach Crane, Supervisor Subject: Multiple Park Locations – FY27 Roof Replacements RECOMMENDED MOTION Move to approve project expenditure not to exceed $220,000 for the FY27 multiple park roofing projects as identified. INTRODUCTION AND HISTORY 1.Summary The Parks asset management Plan has identified roof assets past their useful life cycle, have been identified for replacement, inspected and forecasted in the FY27 CIP program. We are asking for approval to proceed with project expenditure prior to 10/1/26 to schedule construction vendor and address ongoing maintenance issues on the roof systems as soon as possible 2. Scope a.Buhl Estate Flat Roof Replacement – Replace approximately 2300 square foot roof with new 60 mil membrane. Replace metal gauge edging and counter flashing. Replace insulation decking as required. b.White Lake Oaks Event Center Flat Roof Replacement – Replace approximately 4500 square feet of Flat and shingle roof at event center. Replace insulation decking as required. c.Sheriff’s Office Roof Replacement – Replace approximately 3200 square feet parks sheriff’s office roof at Park Administration complex. Replace insulation decking as required. 3.Project Budget Funding Available: ADD Oaks Buhl Estate – Flat Roof $80,000 ADM – Parks Sheriff’s Office $60,000 WLG – Event Center Flat Roof $80,000 Total Funding: $220,000 ADD Oaks Buhl Estate – Flat roof $69,500 ADM – Parks Sheriff’s Office $48,465 WLG – Event Center Flat Roof $91,500 Project Contingency: $10,500 Total Cost: $220,000 RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 3 Department: Development & Engineering From: Mark Adams Jr., Project Manager Subject: Southfield Oaks Phase II RECOMMENDED MOTION Move to approve an expenditure Not to Exceed $1,680,000 to upscale and strengthen current construction efforts at Southfield Oaks. INTRODUCTION AND HISTORY 1.Summary Southfield Oaks, created from a portion of the former Beech Woods Golf Course, is one of six priority sites included in the County's ARPA-funded Healthy Communities Park and Outdoor Recreation Investment Plan, an initiative focused on revitalizing underutilized public spaces throughout Southern Oakland County. Following a 12-month ecological restoration period that included invasive species treatment, cover crop seeding, and winter mowing; construction efforts began this past May on a new aggregate trail as well as the excavation and restoration of the River Rouge floodplain. These improvements primarily address longstanding flooding issues, the same problem that ultimately led to the closure of the golf course. Initial Project Budget: ARPA: $1,500,000. SOGL: 300,000 OCPR: $500,000. Total: $2,300,000 While the floodplain work is critical for the overall usability of the site, Parks and Recreation leadership has held longstanding concerns about the project's final outcome, particularly whether it will deliver the same level of cultural impact and community enhancement as the County's other ARPA-funded projects, such as Oak Park Woods, Pontiac Oaks, and Red Oaks Park. To elevate the project, Parks Engineering and Development has spearheaded development on a two-part concept that introduces distinctive features and dynamic amenities that will position Southfield Oaks to become one of Oakland County Parks and Recreation's signature destinations. By strengthening the ecological improvements already underway, the site has the potential to become a popular choice for school field trips and summer camps, offering guided tours and hands-on learning experiences focused on ecological stewardship, habitat restoration, and environmental conservation. RETURN TO AGENDA To implement these additional scope items, staff is requesting early approval of the use of the Mission 26 Strategic Projects funding within the upcoming FY27 Capital Improvement Program, which starts October 1, 2026. 2. Scope Additional funding would allow the following improvements at Southfield Oaks: a. Educational Nature Play Pockets and “Beech” Brook i. Nature-based, educational play equipment, signage and plantings ii. Sculptural art pockets iii. Wetland boardwalks iv. Topographic art mounds v. Seasonal ephemeral art vi. Outdoor classroom space vii. Additional seating viii. Remediation of the existing algae-afflicted pond ix. Fishing opportunities at the existing pond x. Creation of a man-made stream for water-based play and additional educational xi. Aquatic garden 3. Project Budget a. FY 2027 Mission 26 Strategic Projects Fund: $4,945,000 b. Recommended total amount i. Parks Engineering and Development recommends moving forward with the following amount: 1. Nature Play Pockets and Beech Brook $1,500,000 2. Contingency (12%) $180,000 3. Total Project Cost $1,680,000 ATTACHMENTS 1. Attachment A – Southfield Oaks Phase 2 Conceptual Presentation SOUTHFIELD OAKS PARK Concept Design Creating a beloved gathering and learning space focused around the unique natural elements of Southfield Oaks 1 2 3 Developing a strong network of trails and educational & interactive nature elements Enhancing topography and integrating art Designing with the natural elements to increase park’s interest Revised Entry with view from playground Lowered barrier to entry at the pond Boardwalk with closer view to Rouge River Overlook seating with view to river Improve intersection to be gathering space / art interest Expanded wetland boardwalk Storage container for educational programming Stairway connection Enhanced Trails with Educational Nature Play and Mounds Trail head from Beech Rd. Linear mounds made with on-site fill to create topographic interest Largest mound to create expansive view to the south Adjust trail alignment Enhance Trails, Unique Seating, and Educational Nature Play *This image was made using AI Educational Nature Play *This image was made using AI Expanded Wetland Boardwalk *This image was made using AI Mounding & Art *This image was made using AI Mounding and Art *This image was made using AI Potential Art Placement Viewshed from existing playground More Art *This image was made using AI Beech Brook Meandering brook that drains to pond (requires pumping water from pond to brook outlet and could also utilize stormwater from developed park/parking lots) Boardwalk overlooking the pond Potential nature-based water play area Beech Brook Beech Brook *This image was made using AI Potential Programming •Outdoor classroom for schools and summer camps •Gathering space for community to use for various programming •Outdoor exercising like yoga, tai chi, nature walks, etc. •Boy Scouts and Wilderness Survival programming •Guided naturalist tours and volunteer ecological restoration days •Reservable event space for organized gatherings •Rouge River education and data collection, collaborating with schools and colleges •Four season interest activities Potential Programming Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 4 Department: Administration From: Simon Rivers, Supervisor of Planning Subject: 2026 Strategic Partnership Grant – Charter Township of Royal Oak RECOMMENDED MOTION Move to authorize and recommend to the Board of Commissioners approval of the Park Development Grant Agreement with the Charter Township of Royal Oak for the Picnic Pavilion at Civic Center Park project, with a Strategic Partnership Grant in the amount of $30,000. INTRODUCTION AND HISTORY The Charter Township of Royal Oak approached Oakland County Parks and Recreation (OCPR) regarding potential grant funding assistance for the installation of a picnic pavilion at Civic Center Park. The proposed funding would support the park’s comprehensive renovation. Civic Center Park is a 3.55-acre community park and one of only three parks serving the 0.7- square-mile Charter Township of Royal Oak. The park previously consists primarily of mowed open space with amenities that are deteriorated and not ADA-compliant. The park is currently undergoing a complete transformation. Creating a safe and accessible outdoor space where residents can engage in physical activity, connect with nature, and gather as a community aligns directly with OCPR’s mission to promote health, wellness, and equitable access to recreation. Project Funding and Alignment The Township is requesting a $30,000 Strategic Partnership Grant from OCPR to match a $999,000 Michigan Spark Grant awarded by the Michigan Department of Natural Resources (MDNR) through funding provided by the American Rescue Plan Act (ARPA), $30,000 in funding from Royal Oak Township’s general fund, and a $5,000 Oakland County Board of Commissioners Special Projects grant. The project scope is a comprehensive park renovation scheduled for completion in September 2026, including: •Replacement of the existing playground and other aging amenities •Construction of a new pavilion •Installation of an accessible walking path •Utility connections for the proposed restroom building This collaboration advances OCPR’s core values of Health and Wellness and Access and Equity, expanding the County’s presence in an area with limited access to quality parkland. Project Significance RETURN TO AGENDA The Civic Center Park renovation represents a strategic investment in equitable access to recreation and public health in one of Oakland County’s most densely populated and underserved communities. Royal Oak Charter Township has limited parkland and resources, and this project will help create the Township’s first modern, fully accessible park facility. The installation of pavilions, alongside the new playground, restrooms, and accessible trail, will transform Civic Center Park into a welcoming community hub for all ages and abilities. This partnership exemplifies the goals of Mission 26, particularly the pillars of Recreation for All and Activation & Health, by addressing historic gaps in park infrastructure and ensuring that every resident—regardless of geography or background—has access to safe, high-quality outdoor spaces. Through this collaboration, Oakland County Parks strengthens its regional network of inclusive recreation facilities while reinforcing its role as a partner to local communities in advancing public value. ATTACHMENTS 1. Park Development Grant Agreement – Charter Township of Royal Oak (Picnic Pavilion at Civic Center Park) Page 1 of 5 COUNTY OF OAKLAND—PARK DEVELOPMENT AGREEMENT CHARTER TOWNSHIP OF ROYAL OAK – CIVIC CENTER PARK REDEVELOPMENT This Agreement is between the County of Oakland, by and through, its statutory agent, the Oakland County Parks and Recreation Commission (“OCPRC”) and the Charter Township of Royal Oak, One Public Works Drive, Building 95 West, Waterford, MI 48328 (“Grantee”). The purpose of this Agreement is to provide funding to Grantee in exchange for the work to be performed by Grantee for the below named project. The Parties agree to the terms and conditions set forth in this Agreement. Project Title (“Project”): Civic Center Park Redevelopment Grant Amount (“Grant Amount”): Thirty Thousand Dollars ($30,000) Grantee Match Amount (“Match Amount”): One Million Two Hundred Eighty Four Thousand Dollars ($1,284,000) Total Project Amount: One Million Three Hundred Fourteen Thousand Dollars ($1,314,000) Start Date: Effective Date—the date the last Party to this Agreement signs the Agreement End Date: Three years after the date the last Party to this Agreement signs the Agreement By signing this Agreement, the below individuals certify they are authorized to sign this Agreement on behalf of their organizations and the Parties will fulfill the terms of this Agreement, including any attached Exhibits. Grantee: Date Name: Donna Squalls, Township Supervisor Charter Township of Royal Oak County of Oakland: Name: David T. Woodward, Chairperson Date Oakland County Board of Commissioners Name: Ebony Bagley, Chairperson Date Oakland County Parks and Recreation Commission Page 2 of 5 1.Agreement Execution. Grantee is required to sign the Agreement and return it to the contact person listed in Section 2 within sixty (60) calendar days of the date the Agreement is issued to Grantee. If not, the OCPRC Chairperson may cancel this Agreement and the monies allocated under this Agreement may be issued to another entity, in the County’s sole discretion. This Agreement is not effective until both Parties sign the Agreement. The “Effective Date” shall be the date the last Party signs the Agreement. 2.Contact Information. This Agreement shall be administered on behalf of the County by the Planning & Resource Development Unit of the OCPRC. All notices, reports, documents, requests, actions, or other communications required between the OCPRC and Grantee shall be in writing and submitted to the contacts identified below. By written notice, the Parties may designate a different contact with correlating information. 2.1. Grantee Contact 2.1.1. Organization: Charter Township of Royal Oak 2.1.2. Name/Title: Donna Squalls, Township Supervisor 2.1.3. Address: 21131 Gardenlane, Ferndale, MI 2.1.4. Telephone Number: 248-542-754 2.1.5. E-Mail Address: supervisor@royaloaktwp.com 2.2. OCPRC Contact Project/Project Period. “Project Period” Grantee Reporting Requirements: Payments/Advances/Project Closeout. Page 3 of 5 5.1. OCPRC shall pay the Grantee fifty percent (50%) of the Grant Amount listed on page 1 of this Agreement within thirty (30) calendar days of the Effective Date. The remaining fifty percent (50%) of the Grant Amount shall be paid by the County within thirty (30) calendar days of the date the Project is complete in accordance with Section 4. Any cost overruns incurred to complete the Project shall be the sole responsibility of the Grantee. To be eligible for payment, Grantee must submit a complete payment request to OCPRC on form(s) provided by OCPRC and have satisfied all progress reporting requirements due prior to the date of the payment request 5.2. Grantee shall submit documentation of all costs incurred, including the value of match and donations made to the Project. 5.3. OCPRC reserves the right to request additional information necessary to substantiate payments. 5.4. Grantee shall be a registered vendor with the County to receive payments. Registration can be accomplished by completing a vendor registration through the County Vendor Registration link on the County Web site. All grant funds will be paid by ACH or Check. 5.5. OCPRC shall not pay any portion of the Grant Amount to a Grantee contractor or subcontractors. Grant Amounts shall only be paid to Grantee. 5.6. Notwithstanding any other provision to the contrary, OCPRC shall hold back ten percent (10%) of the Grant Amount until Project Closeout set forth in this Section. Final payment of the remaining ten percent (10%) of the Grant Amount will be released upon OCPRC’s approval of Grantee’s Final Report and satisfactory Project completion as determined by OCPRC, in its sole discretion. 5.7. A determination of Project completion, which may include a site inspection and an audit, shall be made by OCPRC after Grantee has met any match obligations, satisfactorily completed the activities, and provided products and deliverables described in Exhibit A. 5.8. Grantee shall immediately refund to OCPRC any payments in excess of the costs allowed by this Agreement. 5.9. Upon issuance of final payment from the OCPRC, Grantee releases the County, OCPRC, and its employee and officers of all claims against the County/OCPRC arising under this Agreement. Unless otherwise provided in this Agreement or by State law, final payment under this Agreement shall not constitute a waiver of the County’s claims against Grantee. 6. Grantee Assurances/Responsibilities. 6.1. Grantee shall comply with all applicable local, State, and federal laws, rules, ordinances, and regulations in the performance of this Agreement. 6.2. Grantee shall obtain all necessary permits and licenses for construction and maintenance of the Project. Grantee shall solely determine what permits or licenses are required for the Project, secure the needed permits or licenses, and remain in compliance with such permits or licenses. Grantee shall retain a copy of all permits or licenses and make them available to the County upon request. 6.3. Grantee shall have control of the Project area through fee simple title, lease, or other recorded interest, or have written permission from the owner of the Project area to complete Project activities. 6.4. Grantee shall abide by all State and federal threatened and endangered species Page 4 of 5 regulations when completing Project activities. 6.5. Grantee shall not discriminate against an employee or an applicant for employment in hiring, any terms and conditions of employment or matters related to employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, height, weight, disability, veteran status, familial status, marital status or any other reason, that is unrelated to the person's ability to perform the duties of a particular job or position, in accordance with applicable federal and state laws. Grantee further agrees that any subcontract shall contain non-discrimination provisions, which are not less stringent than this provision and binding upon any and all subcontractors. A breach of this covenant shall be regarded as a material breach of this Agreement. 6.6. Grantee shall require that no individual be denied access to the Project or Project activities on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, height, weight, disability, veteran status, familial status, or marital status. 6.7. Grantee is solely responsible for all activities performed under this Agreement and for the construction and maintenance of the Project. Grantee shall be the sole point of contact regarding contractual matters for the Project, including payment of any and all charges resulting from the Project. 6.8. Grantee shall require all contractors and subcontractors constructing or performing the Project to comply with this Agreement. 6.9. Grantee shall ensure all contractors and subcontractors constructing and performing the Project are qualified to perform such work. 6.10. Grantee shall be solely responsible for the installation, operation, repair, and maintenance of the Project. 6.11. All records related to the Project must be maintained for a minimum of seven (7) years after the final payment has been issued to Grantee by the County. 7. Liability. 7.1. The County/OCPRC is not liable or required to install, operate, repair, maintain, or contribute to the installation, operation, repair, or maintenance of the Project and any associated Project activities. 7.2. Grantee shall defend any Claim brought against either Party that involves the Project or associated Project activities or that involves title, ownership, or other specific rights of real property controlled by Grantee and relates to the Project. 7.3. Grantee is responsible for all Claims arising under or in any manner related to the Agreement, the activities authorized by the Agreement, or the use and occupancy of the Project. 7.4. As used in this Agreement, “Claims” mean any alleged losses, claims, complaints, demands for relief or damages, lawsuits, causes of action, proceedings, judgments, deficiencies, liabilities, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are incurred by or asserted against a Party, or for which a Party may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged Page 5 of 6 violation of the federal or the state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether commenced or threatened. 7.5. Performance of this Agreement is a governmental function. This Agreement does not, and is not intended to, impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the Parties. Nothing in this Agreement shall be construed as a waiver of governmental immunity. 8. Insurance. The Grantee shall acquire and maintain insurance or a program of self - insurance, which Grantee deems necessary, to protect it from liability related to construction and/or operation of the Project. The County/OCPRC shall not obtain any insurance or provide any self-insurance for construction and/or operation of the Project. 9. Audit and Access to Records. OCPRC reserves the right to conduct programmatic and financial audits of the Project and may withhold payment until the audit is satisfactorily completed. Grantee shall maintain all pertinent records and evidence pertaining to this Agreement, including grant and any required matching funds, in accordance with generally accepted accounting principles and other procedures specified by OCPRC. OCPRC or any of its duly authorized representatives must have access, upon reasonable notice, to such books, records, documents, and other evidence for the purpose of inspection, audit, and copying. Grantee shall provide proper facilities for such access and inspection. All records must be maintained for a minimum of seven (7) years after the final payment has been issued to Grantee by OCPRC. 10. Assignability. Grantee shall not assign or transfer any interest in this Agreement without prior written authorization of OCPRC. 11. Changes. Any changes to this Agreement requested by Grantee shall be made in writing and sent to the contact listed in Section 2 of this Agreement. OCPRC may approve or deny such change, in its sole discretion. Any changes related to the grant amount, or any other financial component of this Agreement, will require an amendment to b e executed in the same manner as this Agreement. Any changes not related to the grant amount, including modifications to project scope or deadline extensions, can be made by amendment at the discretion of and signed by the OCPRC Chairperson. 12. Termination. 12.1. Failure by Grantee to comply with any provision of this Agreement shall be a material breach of this Agreement. Upon breach of the Agreement by Grantee, OCPRC may, in addition to any other remedy provided by law: 12.1.1. Terminate this Agreement; 12.1.2. Withhold and/or cancel future payments to Grantee on any or all current grant projects until the violation is resolved to the satisfaction of OCPRC; 12.1.3. Withhold action on all pending and future grant applications submitted by Grantee; or 12.1.4. Require specific performance of the Agreement. 12.2. Upon the date of termination, all outstanding reports and documents are due to OCPRC and after the termination date OCPRC will no longer be liable to pay or reimburse Grantee any outstanding Grant Amounts. 13. Governing Laws/Consent to Jurisdiction and Venue. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan, excluding Michigan’s conflict of law principles. Except as otherwise required by law or court rule, any action, complaint, lawsuit, Page 6 of 6 or other legal or equitable proceeding brought to enforce, interpret, or decide any Claim, as defined herein, arising under or related to this Agreement shall be brought in the Sixth Judicial Circuit Court of the State of Michigan, the 50th District of the State of Michigan, or the United States District Court for the Eastern District of Michigan, Southern Division, as dictated by the applicable jurisdiction of the court. Except as otherwise required by law or court rule, venue is proper in the courts set forth above. The choice of forum set forth above shall not be deemed to preclude the enforcement of any judgment obtained in such forum or taking action under this Agreement to enforce such judgment in any appropriate jurisdiction. 14. Entire Contract. This Agreement represents the entire agreement and understanding between the Parties. This Agreement supersedes all other prior oral or written understandings, communications, agreements, or contracts between the Parties regarding the subject matter of this Agreement. The language of this Contract shall be construed as a whole according to its fair meaning and not construed strictly for or against any Party. Grant Project Description Page 1 of 2 July 9, 2026 Grantee Information Item Grantee Information Project Title: Civic Center Park Redevelopment Project Oakland County City, Village or Township Name: Royal Oak Township Name of Primary Grant Contact: Donna Squalls, Township Supervisor Address: 21131 Garden Ln 2nd Floor, Ferndale, MI 48220 Primary Contact Phone: 248-542-7540 Primary Contact Email Address: supervisor@royaloaktwp.com Please list any project partners: Michigan Department of Natural Resources Council of Michigan Foundations Oakland County Board of Commissioners Financial Information Project Funding Requested Grant Amount: $30,000 Match Amount: $1,284,000 Total Project Funding (Requested grant amount + total match amount): $1,314,000 Project Schedule Anticipated Start Date: 7/1/2026 Anticipated Completion Date: 9/30/2026 Project Description Need Statement What is the reason for doing this project? Answer may incorporate documented community and recreational needs, public engagement, con diti on of current recreation assets, environmental issues or accessibility and inclusion needs. Is the project in the communities 5 -Year Parks and Recreation Master Plan or other planning document? Civic Center Park is a 3.55-acre park in the Charter Township of Royal Oak. It is one of three parks in the 0.7- square mile township. Civic Center Park consists mostly of mowed open space, with several amenities that are severely deteriorated and non-ADA-compliant. This grant will provide a brand-new picnic pavilion that will allow Royal Oak Township residents to gather and recreate outdoors. Having a safe space that provides residents with opportunities for physical activity, the ability to explore nature, and an environment that encourages gathering with others outdoors will help residents form connections with others. As part of the Township 's 2025 Recreation Plan, residents identified improvements at Civic Center Park as one of their most important priorities. Grant Project Description Page 2 of 2 July 9, 2026 Project Scope What are the actions that will implement the proje ct? Is the project designed to meet or exceed ADA guidelines or to incorporate Universal Design principles? The scope includes installing a picnic pavilion, including all related site improvements and amenities. This work includes all site preparation, building foundation, site grading and paving, and pathway connecting the pavilion to the park walking loop. This picnic pavilion will meet ADA guidelines. Project Outcomes What are the anticipated outcomes and who will benefit from the project? Will the project result in greater access to recreation for all residents and visitors? Are any environmental benefits expected? How will the project make the community more sustainab le and resilient? The desired outcome to receiving this funding would be to reenergize residents through outdoor physical activities. Adding a pavilion will help to counter some of the negative effects that still linger from the COVID-19 pandemic by providing a space to gather and recreate outdoors. With a new ADA-accessible pavilion, Civic Center Park will allow for recreational activation by users of all ages and abilities. Acknowledgement This is a partial reimbursement program. The community will receive fifty percent (50%) of the grant amount when the grant agreement is executed. The community can submit quarterly requests for additional funds throughout the grant period, with Oakland County holding back t en percent (10%) of the grant amount until the project is closed out as defined in the grant agreement. Final payment of the remaining grant funds including the ten percent (10%) held back will be released upon the County’s approval of the grantee’s final report and satisfactory project completion as defined by the County. ☐ Please check here to acknowledge that this is a reimbursement grant and that a final report will be required to release the final ten percent (10%) of grant funds. Submission Send completed forms and attachments to the email below. If your file size is too large to email, reach out for file -sharing options . Please call with any questions. Contact Information: Simon Rivers Supervisor of Planning (248) 421-9033 riverss@oakgov.com Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 5 Department: Administration From: Simon Rivers, Supervisor of Planning Subject: 2026 Strategic Partnership Grant – Water Resources Commissioner/City of Pontiac RECOMMENDED MOTION Move to authorize and recommend to the Board of Commissioners approval of the Park Development Grant Agreement with the Joseph Jones Drain Drainage District for the Site Amenities at Oakland Park project, with a Strategic Partnership Grant in the amount of $28,582. INTRODUCTION AND HISTORY Oakland County Water Resources staff approached Oakland County Parks and Recreation (OCPR) regarding potential grant funding assistance for the installation of several site amenities at Oakland Park in the City of Pontiac. The proposed funding would support the park’s newly installed stormwater management infrastructure. The Joseph Jones Drain is a Chapter 20 drain that is funded by the City of Pontiac, a significantly overburdened community. In 2024, the Joseph Jones Drain Drainage District received a no-match Clean Water State Revolving Fund grant to construct a native vegetated wetland that will collect and treat stormwater runoff from the adjacent residential streets and buildings at Oakland Park in the City of Pontiac. Creating safe and accessible outdoor spaces where residents can engage in physical activity, connect with nature, and gather as a community aligns directly with OCPR’s mission to promote health, wellness, and equitable access to recreation. Project Funding and Alignment Water Resources is requesting a $28,582 Strategic Partnership Grant from OCPR to match a $501,418 Clean Water State Revolving Fund grant. The Clean Water State Revolving Fund Grant supports the construction of a native vegetated wetland scheduled for completion in August 2026. The project has planted native trees and shrubs, treated nearby invasive buckthorn, and installed signage to educate residents about the benefits of native plants and the 9,100-sf constructed stormwater wetland improvement. This collaboration advances OCPR’s core values of Health and Wellness and Access and Equity, expanding the County’s presence in an area with limited access to quality parkland. Project Significance The Oakland Park project represents a strategic investment in equitable access to recreation and public health in one of Oakland County’s most underserved communities. The City of Pontiac has limited parkland and resources, and this project will help enhance a newly redeveloped park. The RETURN TO AGENDA installation of picnic tables, benches, bike racks, and bike repair stations alongside the newly constructed wetland will transform Oakland Park into a welcoming community hub for all ages and abilities. This partnership exemplifies the goals of Mission 26, particularly the Learning and Environmental Leadership pillar, by positioning the park as hands-on learning environments that build environmental literacy and stewardship. Through this collaboration, Oakland County Parks strengthens its regional network of inclusive recreation facilities while reinforcing its role as a partner to local communities in advancing public value. ATTACHMENTS 1. Park Development Grant Agreement – Joseph Jones Drain Drainage District (Site Amenities at Oakland Park) Page 1 of 5 COUNTY OF OAKLAND—PARK DEVELOPMENT AGREEMENT JOSEPH JONES DRAIN DRAINAGE DISTRICT – OAKLAND PARK STORMWATER IMPROVEMENTS This Agreement is between the County of Oakland, by and through, its statutory agent, the Oakland County Parks and Recreation Commission (“OCPRC”) and the Joseph Jones Drain Drainage District, One Public Works Drive, Building 95 West, Waterford, MI 48328 (“Grantee”). The purpose of this Agreement is to provide funding to Grantee in exchange for the work to be performed by Grantee for the below named project. The Parties agree to the terms and conditions set forth in this Agreement. Project Title (“Project”): Oakland Park Stormwater Improvements Grant Amount (“Grant Amount”): Twenty Eight Thousand Five Hundred Eighty Two Dollars ($28,582) Grantee Match Amount (“Match Amount”): Five Hundred One Thousand Four Hundred Eighteen Dollars ($501,418) Total Project Amount: Five Hundred Thirty Thousand Dollars ($530,000) Start Date: Effective Date—the date the last Party to this Agreement signs the Agreement End Date: Three years after the date the last Party to this Agreement signs the Agreement By signing this Agreement, the below individuals certify they are authorized to sign this Agreement on behalf of their organizations and the Parties will fulfill the terms of this Agreement, including any attached Exhibits. Grantee: Name: Jim Nash, Chairperson Date Joseph Jones Drain Drainage District County of Oakland: Name: David T. Woodward, Chairperson Date Oakland County Board of Commissioners Oakland County Parks and Recreation Commission: Name: Ebony Bagley, Chairperson Date Oakland County Parks and Recreation Commission Page 2 of 5 1. Agreement Execution. Grantee is required to sign the Agreement and return it to the contact person listed in Section 2 within sixty (60) calendar days of the date the Agreement is issued to Grantee. If not, the OCPRC Chairperson may cancel this Agreement and the monies allocated under this Agreement may be issued to another entity, in the County’s sole discretion. This Agreement is not effective until both Parties sign the Agreement. The “Effective Date” shall be the date the last Party signs the Agreement. 2. Contact Information. This Agreement shall be administered on behalf of the County by the Planning & Resource Development Unit of the OCPRC. All notices, reports, documents, requests, actions, or other communications required between the OCPRC and Grantee shall be in writing and submitted to the contacts identified below. By written notice, the Parties may designate a different contact with correlating information. 2.1. Grantee Contact 2.1.1. Organization: Oakland County Water Resources Commissioner 2.1.2. Name/Title: Danielle Devlin, OC WRC Project Manager 2.1.3. Address: One Public Works Drive, Building 95 West, Waterford, MI 48328 2.1.4. Telephone Number: 248-882-8693 2.1.5. E-Mail Address: devlind@oakgov.com 2.2. OCPRC Contact 2.2.1. Name/Title: Simon Rivers, Supervisor of Planning 2.2.2. Address: 2800 Watkins Lake Road, Waterford, MI 48328 2.2.3. Telephone Number: 248-421-9033 2.2.4. E-Mail Address: riverss@oakgov.com 3. Project/Project Period. 3.1. Grantee shall complete the Project as set forth and described in Exhibit A within the Project Period. Exhibit A is incorporated into this Agreement. 3.2. As defined in this Agreement, “Project Period” means the period of time beginning on the Effective Date and ending on the End Date listed on page 1 of this Agreement. 3.3. Grantee shall complete the Project within the Project Period. Requests to extend the Project Period must be made in writing a minimum of thirty (30) calendar days before the Project Period ends. The OCPRC Planning & Resource Development Unit may extend the Project Period, in its sole discretion, and the extension must be codified in an amendment to this Agreement, which amendment shall be signed by the OCPRC Chairperson. 4. Grantee Reporting Requirements: 4.1. Grantee shall complete and submit bi-annual progress reports, including a narrative report and summary of Project expenditures, in accordance with instructions provided by OCPRC. 4.2. Within sixty (60) days of Project completion, Grantee shall submit final reporting documentation, including a final reimbursement request and narrative report, and copies of written materials and/or photographs of grant recognition signs in accordance with the instructions provided by OCPRC. 5. Payments/Advances/Project Closeout. The OCPRC shall make payments of the Grant Amount to Grantee as follows: Page 3 of 5 5.1. OCPRC shall pay the Grantee fifty percent (50%) of the Grant Amount listed on page 1 of this Agreement within thirty (30) calendar days of the Effective Date. The remaining fifty percent (50%) of the Grant Amount shall be paid by the County within thirty (30) calendar days of the date the Project is complete in accordance with Section 4. Any cost overruns incurred to complete the Project shall be the sole responsibility of the Grantee. To be eligible for payment, Grantee must submit a complete payment request to OCPRC on form(s) provided by OCPRC and have satisfied all progress reporting requirements due prior to the date of the payment request 5.2. Grantee shall submit documentation of all costs incurred, including the value of match and donations made to the Project. 5.3. OCPRC reserves the right to request additional information necessary to substantiate payments. 5.4. Grantee shall be a registered vendor with the County to receive payments. Registration can be accomplished by completing a vendor registration through the County Vendor Registration link on the County Web site. All grant funds will be paid by ACH or Check. 5.5. OCPRC shall not pay any portion of the Grant Amount to a Grantee contractor or subcontractors. Grant Amounts shall only be paid to Grantee. 5.6. Notwithstanding any other provision to the contrary, OCPRC shall hold back ten percent (10%) of the Grant Amount until Project Closeout set forth in this Section. Final payment of the remaining ten percent (10%) of the Grant Amount will be released upon OCPRC’s approval of Grantee’s Final Report and satisfactory Project completion as determined by OCPRC, in its sole discretion. 5.7. A determination of Project completion, which may include a site inspection and an audit, shall be made by OCPRC after Grantee has met any match obligations, satisfactorily completed the activities, and provided products and deliverables described in Exhibit A. 5.8. Grantee shall immediately refund to OCPRC any payments in excess of the costs allowed by this Agreement. 5.9. Upon issuance of final payment from the OCPRC, Grantee releases the County, OCPRC, and its employee and officers of all claims against the County/OCPRC arising under this Agreement. Unless otherwise provided in this Agreement or by State law, final payment under this Agreement shall not constitute a waiver of the County’s claims against Grantee. 6. Grantee Assurances/Responsibilities. 6.1. Grantee shall comply with all applicable local, State, and federal laws, rules, ordinances, and regulations in the performance of this Agreement. 6.2. Grantee shall obtain all necessary permits and licenses for construction and maintenance of the Project. Grantee shall solely determine what permits or licenses are required for the Project, secure the needed permits or licenses, and remain in compliance with such permits or licenses. Grantee shall retain a copy of all permits or licenses and make them available to the County upon request. 6.3. Grantee shall have control of the Project area through fee simple title, lease, or other recorded interest, or have written permission from the owner of the Project area to complete Project activities. 6.4. Grantee shall abide by all State and federal threatened and endangered species Page 4 of 5 regulations when completing Project activities. 6.5. Grantee shall not discriminate against an employee or an applicant for employment in hiring, any terms and conditions of employment or matters related to employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, height, weight, disability, veteran status, familial status, marital status or any other reason, that is unrelated to the person's ability to perform the duties of a particular job or position, in accordance with applicable federal and state laws. Grantee further agrees that any subcontract shall contain non-discrimination provisions, which are not less stringent than this provision and binding upon any and all subcontractors. A breach of this covenant shall be regarded as a material breach of this Agreement. 6.6. Grantee shall require that no individual be denied access to the Project or Project activities on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, height, weight, disability, veteran status, familial status, or marital status. 6.7. Grantee is solely responsible for all activities performed under this Agreement and for the construction and maintenance of the Project. Grantee shall be the sole point of contact regarding contractual matters for the Project, including payment of any and all charges resulting from the Project. 6.8. Grantee shall require all contractors and subcontractors constructing or performing the Project to comply with this Agreement. 6.9. Grantee shall ensure all contractors and subcontractors constructing and performing the Project are qualified to perform such work. 6.10. Grantee shall be solely responsible for the installation, operation, repair, and maintenance of the Project. 6.11. All records related to the Project must be maintained for a minimum of seven (7) years after the final payment has been issued to Grantee by the County. 7. Liability. 7.1. The County/OCPRC is not liable or required to install, operate, repair, maintain, or contribute to the installation, operation, repair, or maintenance of the Project and any associated Project activities. 7.2. Grantee shall defend any Claim brought against either Party that involves the Project or associated Project activities or that involves title, ownership, or other specific rights of real property controlled by Grantee and relates to the Project. 7.3. Grantee is responsible for all Claims arising under or in any manner related to the Agreement, the activities authorized by the Agreement, or the use and occupancy of the Project. 7.4. As used in this Agreement, “Claims” mean any alleged losses, claims, complaints, demands for relief or damages, lawsuits, causes of action, proceedings, judgments, deficiencies, liabilities, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are incurred by or asserted against a Party, or for which a Party may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged Page 5 of 6 violation of the federal or the state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether commenced or threatened. 7.5. Performance of this Agreement is a governmental function. This Agreement does not, and is not intended to, impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the Parties. Nothing in this Agreement shall be construed as a waiver of governmental immunity. 8. Insurance. The Grantee shall acquire and maintain insurance or a program of self - insurance, which Grantee deems necessary, to protect it from liability related to construction and/or operation of the Project. The County/OCPRC shall not obtain any insurance or provide any self-insurance for construction and/or operation of the Project. 9. Audit and Access to Records. OCPRC reserves the right to conduct programmatic and financial audits of the Project and may withhold payment until the audit is satisfactorily completed. Grantee shall maintain all pertinent records and evidence pertaining to this Agreement, including grant and any required matching funds, in accordance with generally accepted accounting principles and other procedures specified by OCPRC. OCPRC or any of its duly authorized representatives must have access, upon reasonable notice, to such books, records, documents, and other evidence for the purpose of inspection, audit, and copying. Grantee shall provide proper facilities for such access and inspection. All records must be maintained for a minimum of seven (7) years after the final payment has been issued to Grantee by OCPRC. 10. Assignability. Grantee shall not assign or transfer any interest in this Agreement without prior written authorization of OCPRC. 11. Changes. Any changes to this Agreement requested by Grantee shall be made in writing and sent to the contact listed in Section 2 of this Agreement. OCPRC may approve or deny such change, in its sole discretion. Any changes related to the grant amount, or any other financial component of this Agreement, will require an amendment to b e executed in the same manner as this Agreement. Any changes not related to the grant amount, including modifications to project scope or deadline extensions, can be made by amendment at the discretion of and signed by the OCPRC Chairperson. 12. Termination. 12.1. Failure by Grantee to comply with any provision of this Agreement shall be a material breach of this Agreement. Upon breach of the Agreement by Grantee, OCPRC may, in addition to any other remedy provided by law: 12.1.1. Terminate this Agreement; 12.1.2. Withhold and/or cancel future payments to Grantee on any or all current grant projects until the violation is resolved to the satisfaction of OCPRC; 12.1.3. Withhold action on all pending and future grant applications submitted by Grantee; or 12.1.4. Require specific performance of the Agreement. 12.2. Upon the date of termination, all outstanding reports and documents are due to OCPRC and after the termination date OCPRC will no longer be liable to pay or reimburse Grantee any outstanding Grant Amounts. 13. Governing Laws/Consent to Jurisdiction and Venue. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan, excluding Michigan’s conflict of law principles. Except as otherwise required by law or court rule, any action, complaint, lawsuit, Page 6 of 6 or other legal or equitable proceeding brought to enforce, interpret, or decide any Claim, as defined herein, arising under or related to this Agreement shall be brought in the Sixth Judicial Circuit Court of the State of Michigan, the 50th District of the State of Michigan, or the United States District Court for the Eastern District of Michigan, Southern Division, as dictated by the applicable jurisdiction of the court. Except as otherwise required by law or court rule, venue is proper in the courts set forth above. The choice of forum set forth above shall not be deemed to preclude the enforcement of any judgment obtained in such forum or taking action under this Agreement to enforce such judgment in any appropriate jurisdiction. 14. Entire Contract. This Agreement represents the entire agreement and understanding between the Parties. This Agreement supersedes all other prior oral or written understandings, communications, agreements, or contracts between the Parties regarding the subject matter of this Agreement. The language of this Contract shall be construed as a whole according to its fair meaning and not construed strictly for or against any Party. Grant Project Description Page 1 of 3 June 24, 2026 Grantee Information Item Grantee Information Project Title: Oakland Park Stormwater Improvements Oakland County City, Village or Township Name: Joseph Jones Drain Drainage District Name of Primary Grant Contact: James Nash Address: One Public Works Drive, Building 95 West, Waterford, MI, 48328 Primary Contact Phone: (248) 842-6185 Primary Contact Email Address: nashj@oakgov.com Please list any project partners: City of Pontiac Financial Information Project Funding Requested Grant Amount: $28,582 Match Amount: $501,418 Total Project Funding (Requested grant amount + total match amount): $530,000 Project Schedule Anticipated Start Date: 4/1/2026 Anticipated Completion Date: 8/1/2026 Project Description Need Statement What is the reason for doing this project? Answer may incorporate documented community and recreational needs, public engagement, con diti on of current recreation assets, environmental issues or accessibility and inclusion needs. Is the project in the communities 5 -Year Parks and Recreation Master Plan or other planning document? The Joseph Jones Drain is a Chapter 20 drain that is funded 100% by the City of Pontiac, a significantly overburdened community. In 2024, the Joseph Jones Drain Drainage District received a no-match Clean Water State Revolving Fund grant to construct a nat ive vegetated wetland that will collect and treat stormwater runoff from the adjacent residential streets and buildings at Oakland Park in the City of Pontiac. Partnering with the city, WRC has been overseeing the construction of the project that will be substantially complete by May 31, 2026. The project has planted native trees and shrubs, treated nearby invasive buckthorn, and installed signage to educate residents about the benefits of native plants and the 9,100 sf constructed stormwater wetland improvement. With the best management practice being constructed in a public park, the project is utilizing the opportunity to promote and educate the residents and visitors of Pontiac to understand its purpose and benefits with the addition of several site amenities. The amenities include four benches, two picnic tables, two bike racks and one bike repair station. Unfortunately, the amenities will not be reimbursable by the grant but are an Grant Project Description Page 2 of 3 June 24, 2026 important addition to support outreach goals. In an effort to relieve the City of Pontiac of the liability of the costs, we are seeking grant funding from Oakland County Parks to cover 100% of the costs for the installed amenities. The picnic tables provide an opportunity to allow small outdoor classroom events to educate students and adults on the function and benefits of the stormwater management practice. The benches provide encouragement and opportunity for visitors to sit and enjoy the wetland while being educated on the resource. The bicycle rack is being located near the stormwater management practice to reduce maintenance impacts resulting from bicycles. Currently, bicycle impacts can be seen with riders not having a place to store their bicycles, so they are riding their bikes through the park impacting vegetation and causing erosion. In addition, the bicycle racks help support local outreach efforts to bring residents and students to the stormwater management practice for structured green infrastructure classroom activities led by the city, county, and/or local non-governmental organizations. The bicycle repair station supports the visitors to the stormwater management practice through the outreach and educational opportunities p rovided by the city, county, and/or local non-governmental organizations. The current City of Pontiac Parks and Recreation Master Plan identifies flooding within Oakland Park. The above-described project will address these flooding concerns. As an asset of the Joseph Jones Drain, the constructed wetland will be maintained by WRC. In addition, the amenities being requested through this grant application are supported by the needs expressed during the public engagement process for the master plan and will be maintained by the City of Pontiac Parks and Recreation Department. Finally, the project supports SEMCOG’s Southeast Michigan’s Strategic Framework for Growing our Resilience, Equity, and Economy with Nature (GREEN). This initiative aims to address some of the region’s most pressing challenges – managing floods, fostering climate resilience, improving community health, protecting our natural assets, all while creating vibrant places where people want to live and where businesses will thrive. It is driven by the goal to ensure that public benefits of green infrastructure are resilient, equitable, and improve the quality of life in Southeast Michigan communities. The plan recommends local government to seek partnerships and coordinate green infrastructure development across departments, communities, and sectors to improve efficiency and maximize impacts. Project Scope What are the actions that will implement the proje ct? Is the project designed to meet or exceed ADA guidelines or to incorporate Universal Design principles? Per the City of Pontiac Parks and Recreation Master Plan, Oakland Park is mostly accessible to people with a broad range of physical disabilities. Most of the parking and pathways are paved, some of the facilities such as play equipment or picnic areas are accessible but may not be completely barrier-free.The bike racks and bike repair station are located on a newly installed concrete pad alongside the adjacent Hammond Street and flagstone maintenance path into the basin. The benches are located along the p erimeter of the wetland basin, overlooking the native plantings, among newly planted trees enhancing the park. Project Outcomes What are the anticipated outcomes and who will benefit from the project? Will the project result in greater access to recreation for all residents and visitors? Are any environmental benefits expected? How will the project make the community more sustainab le and resilient? The City of Pontiac Parks and Recreation Master Plan classifies Oakland Park as an “active recreation multi-use park.” With the recently opened Recreation Center sited within blocks of the project, the City is creating a network of greater access opportunities for its residents and visitors. Nearing substantial completion, the Grant Project Description Page 3 of 3 June 24, 2026 project has planted native trees and shrubs, treated nearby invasive buckthorn, and installed signage to educate residents about the benefits of native plants and the 9,100 sf constructed stormwater wetland improvement. The requested funding for the site furnishings will provide outreach opportunities regarding the importance and benefits of green infrastructure and native plantings. The amenities encourage residents and visitors to linger and enjoy the beauty of the native plantings which include trees, shrubs, perennial grasses and wildflowers, both in the wetland basin and upland edge. Along with treating the nonpoint source pollution carried in the stormwater runoff, the native plantings will attract pollinators and other wildlife and will be a major com munity asset. Acknowledgement This is a partial reimbursement program. The community will receive fifty percent (50%) of the grant amount when the grant agreement is executed. The community can submit quarterly requests for additional funds throughout the grant period, with Oakland County holding back t en percent (10%) of the grant amount until the project is closed out as defined in the grant agreement. Final payment of the remaining grant funds including the ten percent (10%) held back will be released upon the County’s approval of the grantee’s final report and satisfactory project completion as defined by the County. ☒Please check here to acknowledge that this is a reimbursement grant and that a final report will be required to release the final ten percent (10%) of grant funds. Submission Send completed forms and attachments to the email below. If your file size is too large to email, reach out for file -sharing options . Please call with any questions. Contact Information: Simon Rivers Supervisor of Planning (248) 421-9033 riverss@oakgov.com Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 6 Department: Administration From: Simon Rivers, Supervisor of Planning Subject: 2026 Strategic Partnership Grant – City of Hazel Park RECOMMENDED MOTION Move to authorize and recommend to the Board of Commissioners approval of the Park Development Grant Agreement with the City of Hazel Park for the Viking Strong 55+ Fitness Program at Hazel Park Recreation Center project, with a Strategic Partnership Grant in the amount of $82,307. INTRODUCTION AND HISTORY Hazel Park staff approached Oakland County Parks and Recreation (OCPR) regarding potential grant funding assistance for the creation of a fitness program and studio. The proposed funding would support the city’s large population of adults 55 years and older. The City of Hazel Park’s Recreation Center offers diverse programming for a wide range of interests, including sports leagues, arts programs, children’s programs, and active adults programs. These programs are planned primarily for residents in Hazel Park and Ferndale but are available for all who are interested. The Viking Strong 55+ program will expand on the current offerings to include strength training and weightlifting. Creating safe and accessible spaces where residents can engage in physical activity and gather as a community aligns directly with OCPR’s mission to promote health, wellness, and equitable access to recreation. Project Funding and Alignment Hazel Park is requesting a $82,307 Strategic Partnership Grant from OCPR to match $15,000 in funding from the City’s General Fund. The Viking Strong 55+ Program will support Hazel Park’s conversion of a storage room into a fitness studio to support the health and well-being of Hazel Park’s active adult population. Additionally, Hazel Park has developed programs for residents 55 years and older, including yoga and stretching classes, card games, dance classes, bingo, and ice cream socials. Project Significance The Viking Strong 55+ Program project represents a strategic investment in equitable access to recreational facilities and public health in one of Oakland County’s most underserved communities. Hazel Park has limited resources, and this project will help enhance facilities and programming for an important demographic within the city. The project scope includes 1) the purchase of treadmills, dumbbells, stationary bikes, and other exercise equipment and materials, and 2) the delivery and installation of a new storage shed. The RETURN TO AGENDA installation of exercise equipment and a storage shed, alongside the conversion of the storage room into a fitness studio will transform this space into a welcoming community hub for active adults across Hazel Park and Ferndale. This partnership exemplifies the goals of Mission 26, particularly the Activation & Health pillar, by addressing historic gaps in park infrastructure and ensuring that every resident—regardless of geography or background—has access to safe, high-quality outdoor spaces. Through this collaboration, Oakland County Parks strengthens its regional network of inclusive recreation facilities while reinforcing its role as a partner to local communities in advancing public value. ATTACHMENTS 1. Park Development Grant Agreement – City of Hazel Park (Viking Strong 55+ Fitness Program at Hazel Park Recreation Center) Page 1 of 5 COUNTY OF OAKLAND—PARK DEVELOPMENT AGREEMENT CITY OF HAZEL PARK – FITNESS PROGRAM This Agreement is between the County of Oakland, by and through, its statutory agent, the Oakland County Parks and Recreation Commission (“OCPRC”) and the City of Hazel Park, 111 East Nine Mile Road, Hazel Park, MI 48030 (“Grantee”). The purpose of this Agreement is to provide funding to Grantee in exchange for the work to be performed by Grantee for the below named project. The Parties agree to the terms and conditions set forth in this Agreement. Project Title (“Project”): Hazel Park Fitness Program Grant Amount (“Grant Amount”): Eighty Two Thousand Three Hundred Seven Dollars ($82,307) Grantee Match Amount (“Match Amount”): Fifteen Thousand Dollars ($15,000) Total Project Amount: Ninety Seven Thousand Three Hundred Seven Dollars ($97,307) Start Date: Effective Date—the date the last Party to this Agreement signs the Agreement End Date: Three years after the date the last Party to this Agreement signs the Agreement By signing this Agreement, the below individuals certify they are authorized to sign this Agreement on behalf of their organizations and the Parties will fulfill the terms of this Agreement, including any attached Exhibits. Grantee: Name: Edward Klobucher, City Manager Date City of Hazel Park Date Name: Lisa K. Mayo, City Clerk City of Hazel Park County of Oakland: Name: David T. Woodward, Chairperson Date Oakland County Board of Commissioners Name: Ebony Bagley, Chairperson Date Oakland County Parks and Recreation Commission Page 2 of 5 1. Agreement Execution. Grantee is required to sign the Agreement and return it to the contact person listed in Section 2 within sixty (60) calendar days of the date the Agreement is issued to Grantee. If not, the OCPRC Chairperson may cancel this Agreement and the monies allocated under this Agreement may be issued to another entity, in the County’s sole discretion. This Agreement is not effective until both Parties sign the Agreement. The “Effective Date” shall be the date the last Party signs the Agreement. 2. Contact Information. This Agreement shall be administered on behalf of the County by the Planning & Resource Development Unit of the OCPRC. All notices, reports, documents, requests, actions, or other communications required between the OCPRC and Grantee shall be in writing and submitted to the contacts identified below. By written notice, the Parties may designate a different contact with correlating information. 2.1. Grantee Contact 2.1.1. Organization: City of Hazel Park 2.1.2. Name/Title: Amanda Taylor, Recreation Director 2.1.3. Address: 111 East Nine Mile Road, Hazel Park, MI 48030 2.1.4. Telephone Number: (248) 547-5535 2.1.5. E-Mail Address: ataylor@hazelpark.org 2.2. OCPRC Contact 2.2.1. Name/Title: Simon Rivers, Supervisor of Planning 2.2.2. Address: 2800 Watkins Lake Road, Waterford, MI 48328 2.2.3. Telephone Number: 248-421-9033 2.2.4. E-Mail Address: riverss@oakgov.com 3. Project/Project Period. 3.1. Grantee shall complete the Project as set forth and described in Exhibit A within the Project Period. Exhibit A is incorporated into this Agreement. 3.2. As defined in this Agreement, “Project Period” means the period of time beginning on the Effective Date and ending on the End Date listed on page 1 of this Agreement. 3.3. Grantee shall complete the Project within the Project Period. Requests to extend the Project Period must be made in writing a minimum of thirty (30) calendar days before the Project Period ends. The OCPRC Planning & Resource Development Unit may extend the Project Period, in its sole discretion, and the extension must be codified in an amendment to this Agreement, which amendment shall be signed by the OCPRC Chairperson. 4. Grantee Reporting Requirements: 4.1. Grantee shall complete and submit bi-annual progress reports, including a narrative report and summary of Project expenditures, in accordance with instructions provided by OCPRC. 4.2. Within sixty (60) days of Project completion, Grantee shall submit final reporting documentation, including a final reimbursement request and narrative report, and copies of written materials and/or photographs of grant recognition signs in accordance with the instructions provided by OCPRC. 5. Payments/Advances/Project Closeout. The OCPRC shall make payments of the Grant Amount to Grantee as follows: Page 3 of 5 5.1. OCPRC shall pay the Grantee fifty percent (50%) of the Grant Amount listed on page 1 of this Agreement within thirty (30) calendar days of the Effective Date. The remaining fifty percent (50%) of the Grant Amount shall be paid by the County within thirty (30) calendar days of the date the Project is complete in accordance with Section 4. Any cost overruns incurred to complete the Project shall be the sole responsibility of the Grantee. To be eligible for payment, Grantee must submit a complete payment request to OCPRC on form(s) provided by OCPRC and have satisfied all progress reporting requirements due prior to the date of the payment request 5.2. Grantee shall submit documentation of all costs incurred, including the value of match and donations made to the Project. 5.3. OCPRC reserves the right to request additional information necessary to substantiate payments. 5.4. Grantee shall be a registered vendor with the County to receive payments. Registration can be accomplished by completing a vendor registration through the County Vendor Registration link on the County Web site. All grant funds will be paid by ACH or Check. 5.5. OCPRC shall not pay any portion of the Grant Amount to a Grantee contractor or subcontractors. Grant Amounts shall only be paid to Grantee. 5.6. Notwithstanding any other provision to the contrary, OCPRC shall hold back ten percent (10%) of the Grant Amount until Project Closeout set forth in this Section. Final payment of the remaining ten percent (10%) of the Grant Amount will be released upon OCPRC’s approval of Grantee’s Final Report and satisfactory Project completion as determined by OCPRC, in its sole discretion. 5.7. A determination of Project completion, which may include a site inspection and an audit, shall be made by OCPRC after Grantee has met any match obligations, satisfactorily completed the activities, and provided products and deliverables described in Exhibit A. 5.8. Grantee shall immediately refund to OCPRC any payments in excess of the costs allowed by this Agreement. 5.9. Upon issuance of final payment from the OCPRC, Grantee releases the County, OCPRC, and its employee and officers of all claims against the County/OCPRC arising under this Agreement. Unless otherwise provided in this Agreement or by State law, final payment under this Agreement shall not constitute a waiver of the County’s claims against Grantee. 6. Grantee Assurances/Responsibilities. 6.1. Grantee shall comply with all applicable local, State, and federal laws, rules, ordinances, and regulations in the performance of this Agreement. 6.2. Grantee shall obtain all necessary permits and licenses for construction and maintenance of the Project. Grantee shall solely determine what permits or licenses are required for the Project, secure the needed permits or licenses, and remain in compliance with such permits or licenses. Grantee shall retain a copy of all permits or licenses and make them available to the County upon request. 6.3. Grantee shall have control of the Project area through fee simple title, lease, or other recorded interest, or have written permission from the owner of the Project area to complete Project activities. 6.4. Grantee shall abide by all State and federal threatened and endangered species Page 4 of 5 regulations when completing Project activities. 6.5. Grantee shall not discriminate against an employee or an applicant for employment in hiring, any terms and conditions of employment or matters related to employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, height, weight, disability, veteran status, familial status, marital status or any other reason, that is unrelated to the person's ability to perform the duties of a particular job or position, in accordance with applicable federal and state laws. Grantee further agrees that any subcontract shall contain non-discrimination provisions, which are not less stringent than this provision and binding upon any and all subcontractors. A breach of this covenant shall be regarded as a material breach of this Agreement. 6.6. Grantee shall require that no individual be denied access to the Project or Project activities on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, height, weight, disability, veteran status, familial status, or marital status. 6.7. Grantee is solely responsible for all activities performed under this Agreement and for the construction and maintenance of the Project. Grantee shall be the sole point of contact regarding contractual matters for the Project, including payment of any and all charges resulting from the Project. 6.8. Grantee shall require all contractors and subcontractors constructing or performing the Project to comply with this Agreement. 6.9. Grantee shall ensure all contractors and subcontractors constructing and performing the Project are qualified to perform such work. 6.10. Grantee shall be solely responsible for the installation, operation, repair, and maintenance of the Project. 6.11. All records related to the Project must be maintained for a minimum of seven (7) years after the final payment has been issued to Grantee by the County. 7. Liability. 7.1. The County/OCPRC is not liable or required to install, operate, repair, maintain, or contribute to the installation, operation, repair, or maintenance of the Project and any associated Project activities. 7.2. Grantee shall defend any Claim brought against either Party that involves the Project or associated Project activities or that involves title, ownership, or other specific rights of real property controlled by Grantee and relates to the Project. 7.3. Grantee is responsible for all Claims arising under or in any manner related to the Agreement, the activities authorized by the Agreement, or the use and occupancy of the Project. 7.4. As used in this Agreement, “Claims” mean any alleged losses, claims, complaints, demands for relief or damages, lawsuits, causes of action, proceedings, judgments, deficiencies, liabilities, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are incurred by or asserted against a Party, or for which a Party may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged Page 5 of 6 violation of the federal or the state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether commenced or threatened. 7.5. Performance of this Agreement is a governmental function. This Agreement does not, and is not intended to, impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the Parties. Nothing in this Agreement shall be construed as a waiver of governmental immunity. 8. Insurance. The Grantee shall acquire and maintain insurance or a program of self - insurance, which Grantee deems necessary, to protect it from liability related to construction and/or operation of the Project. The County/OCPRC shall not obtain any insurance or provide any self-insurance for construction and/or operation of the Project. 9. Audit and Access to Records. OCPRC reserves the right to conduct programmatic and financial audits of the Project and may withhold payment until the audit is satisfactorily completed. Grantee shall maintain all pertinent records and evidence pertaining to this Agreement, including grant and any required matching funds, in accordance with generally accepted accounting principles and other procedures specified by OCPRC. OCPRC or any of its duly authorized representatives must have access, upon reasonable notice, to such books, records, documents, and other evidence for the purpose of inspection, audit, and copying. Grantee shall provide proper facilities for such access and inspection. All records must be maintained for a minimum of seven (7) years after the final payment has been issued to Grantee by OCPRC. 10. Assignability. Grantee shall not assign or transfer any interest in this Agreement without prior written authorization of OCPRC. 11. Changes. Any changes to this Agreement requested by Grantee shall be made in writing and sent to the contact listed in Section 2 of this Agreement. OCPRC may approve or deny such change, in its sole discretion. Any changes related to the grant amount, or any other financial component of this Agreement, will require an amendment to b e executed in the same manner as this Agreement. Any changes not related to the grant amount, including modifications to project scope or deadline extensions, can be made by amendment at the discretion of and signed by the OCPRC Chairperson. 12. Termination. 12.1. Failure by Grantee to comply with any provision of this Agreement shall be a material breach of this Agreement. Upon breach of the Agreement by Grantee, OCPRC may, in addition to any other remedy provided by law: 12.1.1. Terminate this Agreement; 12.1.2. Withhold and/or cancel future payments to Grantee on any or all current grant projects until the violation is resolved to the satisfaction of OCPRC; 12.1.3. Withhold action on all pending and future grant applications submitted by Grantee; or 12.1.4. Require specific performance of the Agreement. 12.2. Upon the date of termination, all outstanding reports and documents are due to OCPRC and after the termination date OCPRC will no longer be liable to pay or reimburse Grantee any outstanding Grant Amounts. 13. Governing Laws/Consent to Jurisdiction and Venue. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan, excluding Michigan’s conflict of law principles. Except as otherwise required by law or court rule, any action, complaint, lawsuit, Page 6 of 6 or other legal or equitable proceeding brought to enforce, interpret, or decide any Claim, as defined herein, arising under or related to this Agreement shall be brought in the Sixth Judicial Circuit Court of the State of Michigan, the 50th District of the State of Michigan, or the United States District Court for the Eastern District of Michigan, Southern Division, as dictated by the applicable jurisdiction of the court. Except as otherwise required by law or court rule, venue is proper in the courts set forth above. The choice of forum set forth above shall not be deemed to preclude the enforcement of any judgment obtained in such forum or taking action under this Agreement to enforce such judgment in any appropriate jurisdiction. 14. Entire Contract. This Agreement represents the entire agreement and understanding between the Parties. This Agreement supersedes all other prior oral or written understandings, communications, agreements, or contracts between the Parties regarding the subject matter of this Agreement. The language of this Contract shall be construed as a whole according to its fair meaning and not construed strictly for or against any Party. Grant Project Description Page 1 of 2 July 9, 2026 Grantee Information Item Grantee Information Project Title: Viking Strong 55+ Program Oakland County City, Village or Township Name: City of Hazel Park Name of Primary Grant Contact: Amanda Taylor, Recreation Director Address: 111 East Nine Mile Road, Hazel Park, MI 48030 Primary Contact Phone: (248) 547-5535 Primary Contact Email Address: ataylor@hazelpark.org Please list any project partners: Oakland County Parks and Recreation Financial Information Project Funding Requested Grant Amount: $82,307 Match Amount: $15,000 Total Project Funding (Requested grant amount + total match amount): $97,307 Project Schedule Anticipated Start Date: 9/1/2026 Anticipated Completion Date: 12/31/2026 Project Description Need Statement What is the reason for doing this project? Answer may incorporate documented community and recreational needs, public engagement, con diti on of current recreation assets, environmental issues or accessibility and inclusion needs. Is the project in the communities 5 -Year Parks and Recreation Master Plan or other planning document? The City of Hazel Park is proposing the Viking Strong 55+ program, a strength and fitness program designed for adults aged 55 and older. It will be housed at the Hazel Park Recreation Center in a 720 square foot room (24’ x 30’). The equipment is selected for ease of use and to build functional strength for older adults, suitable for both individual workouts and guided instruction. The layout requires an estimated 600 to 700 square feet. This grant will provide a new storage shed and exercise equipment that will make a meaningful difference for Hazel Park’s senior residents. The fitness equipment and storage shed will give the Recreation Center what it needs to run this program well for years to come. Project Scope What are the actions that will implement the proje ct? Is the project designed to meet or exceed ADA guidelines or to incorporate Universal Design principles? Grant Project Description Page 2 of 2 July 9, 2026 The scope includes converting the current supply room at the Hazel Park Recreation Center into a dedicated weight training studio, constructing and outfitting a space for the Viking Strong 55+ Program. This includes a new storage shed, new mat flooring, full-length wall mirror, and exercise equipment such as free weights, resistance bands, kettlebells, benches, and other equipment appropriate for older adults. Project Outcomes What are the anticipated outcomes and who will benefit from the project? Will the project result in greater access to recreation for all residents and visitors? Are any environmental benefits expected? How will the project make the community more sustainab le and resilient? Hazel Park is home to a large community of older adults, nearly 25% of whom are age 55 and over. As people live longer, supporting their ability to remain active, strong, and independent becomes a priority. Research shows that regular strength training: 1) helps prevent falls by improving balance and coordination, 2) increases bone density and reduces risk of osteoporosis, 3) enhances mood and cognitive function, 4) reduces chronic pain and supports joint health, 5) improves daily mobility and quality of life. Despite these benefits, many residents face significant barriers to participating in strength training, including lack of access to equipment, fear of injury, limited knowledge, and affordability. Viking Strong 55+ will remove those barriers, at no cost to residents, by providing a welcoming, supervised, and personalized path into weight training. This collaboration would not only expand access to wellness programming in the underserved southern region of the county but also increase Oakland County Parks’ visibility and impact in Hazel Park and surrounding communities. Acknowledgement This is a partial reimbursement program. The community will receive fifty percent (50%) of the grant amount when the grant agreement is executed. The community can submit quarterly requests for additional funds throughout the grant period, with Oakland County holding back t en percent (10%) of the grant amount until the project is closed out as defined in the grant agreement. Final payment of the remaining grant funds including the ten percent (10%) held back will be released upon the County’s approval of the grantee’s final report and satisfactory project completion as defined by the County. ☐ Please check here to acknowledge that this is a reimbursement grant and that a final report will be required to release the final ten percent (10%) of grant funds. Submission Send completed forms and attachments to the email below. If your file size is too large to email, reach out for file -sharing options . Please call with any questions. Contact Information: Simon Rivers Supervisor of Planning (248) 421-9033 riverss@oakgov.com Oakland Couny Parks and Recreation Commission Agenda Item Memo Agenda #: 7 Department: Park Operations From: Thomas Hughes, Chief of Park Operations and Maintenance – North District Subject: FY2026 Capital Equipment Budget Amendment MOTION Move to approve the requested amendments to the FY2026 Capital Equipment Budget. INTRODUCTION AND HISTORY Staff is requesting approval to amend the FY2026 Capital Equipment Budget to allow for the purchase of five (5) pieces of equipment for Groveland Oaks, Independence Oaks, Recreation Programs and Services, and Springfield Oaks. These additions are necessary to improve operational efficiency, maintain service levels, and provide access and recreational experiences. An updated FY2026 Capital Equipment Budget with equipment requests highlighted is provided. The total amount for the requested equipment is $98.000, with the purchases funded from the FY2026 Capital Equipment budget remaining balance. The FY2026 Capital Equipment Budget will remain unchanged at $4,500,000. Requested Equipment: Independence Oaks 1.Utility Vehicle w/ Tracks – A utility vehicle is requested to replace an existing UTV that is used for winter trail grooming. The existing UTV is in need of repair and parts are becoming difficult to acquire. It is still operational and would be used as a backup unit. Budget Amount: $45,000 2.Mower Attachment – A Sickle Bar Mower attachment is being requested for trail maintenance at Independence Oaks. The attachment will be used on the new Bobcat Toolcat for brush trimming along the trails at Independence Oaks and Orion Oaks. Budget Amount: $12,000 Groveland Oaks 1.Zero Turn Mower – A Zero Turn Mower is requested to replace an existing mower that not operational and in need of repair. The repair of the mower is not recommended due to the cost for the age of the equipment and hours of operational use. Budget Amount: $18,000 Recreation, Programs, and Services 1.Enclosed Trailer – An Enclosed Trailer is needed for the transportation of recreation equipment. An existing trailer will be replaced with a larger trailer that can hold more RETURN TO AGENDA equipment. The existing trailer is almost 30 years old and has excess wear and tear along with mold and water damage from transporting water inflatables for many years. Budget Amount: $15,000 Springfield Oaks 1. Floor Cleaning Machine – A floor cleaning machine is requested to replace an existing cleaner that is not functioning properly Repairs to the cleaner is not recommended due to the age of the equipment and hours of operational use. The cleaner is needed for the Event Center and the large amount of hard surface flooring that needs to be cleaned after rentals. Budget Amount: $8,000 ATTACHMENTS 1. FY2026 Capital Equipment Budget with Proposed Equipment Highlighted Park/Department Program Proposed Equipment Type Budgeted Amount Actual Amount Addison Oaks ADD710 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ 11,949.05$ Addison Oaks ADD710 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ 11,949.05$ Addison Oaks ADD710 Rokon Trail Grooming Motor Bike Grounds Equipment 13,000.00$ 13,000.00$ Addison Oaks ADD710 Brushcat Rotary Cutter Attachment Mower 9,000.00$ 7,197.20$ Addison Oaks ADD710 Articulating Cutting Head Attachment Mower 25,000.00$ 16,000.00$ Addison Oaks ADD710 Utility Vehicle - Medium Duty Utility Vehicle 25,000.00$ 25,000.00$ Addison Oaks ADD710 Z-Turn Mower Mower 18,000.00$ 18,000.00$ Addison Oaks ADD710 Turbine Blower Grounds Equipment 11,000.00$ 11,574.42$ Addison Oaks ADD710 Tractor Tractor 95,000.00$ 82,529.79$ Addison Oaks ADD710 Adult Handcycle Adaptive Equipment 5,951.00$ 5,951.00$ Addison Oaks ADD710 3 Wheel Off Road Wheel Chair Adaptive Equipment 5,425.00$ 5,425.00$ Admin ADM000 6-person Shuttle Cart Utility Vehicle 25,000.00$ 17,238.00$ Catalpa Oaks CAT700 Z-Turn Mower Mower 18,000.00$ 16,497.00$ Catalpa Oaks CAT700 Z-Turn Mower Mower 18,000.00$ 16,497.00$ Facilities Maintenance FM700 Towable Generator Grounds Equipment 40,000.00$ 42,448.02$ Facilities Maintenance FM700 Track Lift Grounds Equipment 162,000.00$ 161,358.00$ Facilities Maintenance FM700 Equipment Trailer Trailer 9,000.00$ 8,750.00$ Facilities Maintenance FM700 Fuel Trailer Trailer 28,000.00$ Facilities Maintenance FM700 Air Compressor Grounds Equipment 35,000.00$ 35,000.00$ Glen Oaks GLG010 Topdressor Grounds Equipment 30,000.00$ 23,423.40$ Glen Oaks GLG010 Aerifier Grounds Equipment 35,000.00$ 37,634.69$ Glen Oaks GLG010 Toolcat w Accessories Tractor 120,000.00$ 81,038.18$ Glen Oaks GLG010 Greens Mower Mower 45,000.00$ 44,626.14$ Glen Oaks GLG010 Greens Mower Mower 45,000.00$ 44,626.14$ Glen Oaks GLG010 Greens Mower Mower 45,000.00$ 44,626.14$ Glen Oaks GLG010 Non-Vibratory Rollers Grounds Equipment 6,455.00$ 6,455.00$ Glen Oaks GLG010 Mower Accessories Grounds Equipment 10,884.92$ 10,884.92$ Glen Oaks GLG010 Surrounds Mower Mower 46,202.52$ 46,202.52$ Glen Oaks GLG010 Greens Brush Grounds Equipment 8,000.00$ 8,422.70$ Groveland Oaks GRV710 Large Area Rough Mower Mower 95,000.00$ 89,776.44$ Groveland Oaks GRV710 Utility Vehicle - Medium Duty Utility Vehicle 25,000.00$ 25,492.66$ Groveland Oaks GRV710 Utility Vehicle - Medium Duty Utility Vehicle 25,000.00$ 25,492.66$ Groveland Oaks GRV710 Loader with Backhoe Tractor 95,000.00$ 89,479.48$ Groveland Oaks GRV710 Z-Turn Mower Mower 18,000.00$ 18,000.00$ Groveland Oaks GRV710 Turbine Blower Grounds Equipment 11,000.00$ 11,880.00$ Groveland Oaks GRV710 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ 11,143.15$ Groveland Oaks GRV710 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ 11,143.15$ OAKLAND COUNTY PARKS FY2026 Capital Equipment Amended 7/15/2026 Groveland Oaks GRV710 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ 12,897.95$ Groveland Oaks GRV710 3 Wheel Off Road Wheel Chair Adaptive Equipment 5,425.00$ 5,425.00$ Holly Oaks HRV700 Bulldozer Tractor 200,000.00$ 217,089.62$ Holly Oaks HRV700 Utility Vehicle - Medium Duty Utility Vehicle 22,000.00$ 32,774.93$ Holly Oaks HRV700 Utility Vehicle - Medium Duty Utility Vehicle 22,000.00$ 29,303.93$ Holly Oaks HRV700 Fuel Cube Grounds Equipment 6,711.67$ 6,711.67$ Independence Oaks IND700 Turbine Blower Grounds Equipment 15,000.00$ 11,880.00$ Independence Oaks IND700 Turbine Blower Grounds Equipment 11,000.00$ 11,880.00$ Independence Oaks IND700 Utility Vehicle - Light Duty Utility Vehicle 15,000.00$ 11,146.55$ Independence Oaks IND700 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ 11,146.55$ Independence Oaks IND700 Bobcat Toolcat Tractor 100,000.00$ 93,815.09$ Independence Oaks IND700 Utility Vehicle - Medium Duty Utility Vehicle 25,000.00$ 27,044.40$ Independence Oaks IND700 Sickle Bar Attachment 12,000.00$ 12,000.00$ Independence Oaks IND700 Utility Vehicle - Heavy Duty Utility Vehicle 45,000.00$ 45,000.00$ Independence Oaks IND700 Utility Vehicle - Heavy Duty Utility Vehicle 50,000.00$ 49,349.47$ Independence Oaks IND700 4x4 ATV Utility Vehicle 30,000.00$ 25,492.66$ Independence Oaks IND700 4x4 ATV Utility Vehicle 25,492.66$ 25,492.66$ Independence Oaks IND700 Deck Over Trailer Trailer 13,500.00$ 13,500.00$ Independence Oaks IND700 Rescue Boat Grounds Equipment 30,000.00$ 37,562.50$ Independence Oaks IND700 Brine Sprayer Grounds Equipment 9,995.58$ 9,995.58$ Independence Oaks IND700 3 Wheel Off Road Wheel Chair Adaptive Equipment 5,425.00$ 6,000.00$ Lyon Oaks LYP010 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ 12,477.05$ Lyon Oaks LYP010 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ 12,477.05$ Lyon Oaks LYP010 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ 12,477.05$ Lyon Oaks LYP700 Utility Vehicle - Medium Duty Utility Vehicle 25,000.00$ 14,421.00$ Lyon Oaks LYP700 Utility Vehicle - Medium Duty Utility Vehicle 25,000.00$ 14,421.00$ Lyon Oaks LYP700 Utility Vehicle - Medium Duty Utility Vehicle 25,000.00$ 14,421.00$ Lyon Oaks LYP010 Greens Roller Grounds Equipment 25,000.00$ 27,998.75$ Lyon Oaks LYP010 Turbine Blower Grounds Equipment 11,000.00$ 11,022.18$ Lyon Oaks LYP010 Utility Vehicle - Heavy Duty Utility Vehicle 45,000.00$ 38,386.14$ Lyon Oaks LYP010 Utility Vehicle - Medium Duty Utility Vehicle 25,000.00$ 14,421.00$ Lyon Oaks LYP010 Fairway Mower Mower 85,000.00$ 85,648.72$ Lyon Oaks LYP010 Surrounds Mower Mower 45,000.00$ 46,202.52$ Lyon Oaks LYP010 Surrounds Mower Mower 45,000.00$ 46,202.52$ Lyon Oaks LYP010 Aerifier Grounds Equipment 35,000.00$ 39,174.41$ Lyon Oaks LYP010 Verticut Units Grounds Equipment 15,656.00$ 15,565.00$ Lyon Oaks LYP010 Z-Turn Mower Mower 18,000.00$ 13,640.00$ Lyon Oaks LYP010 Bunker Rake Grounds Equipment 25,000.00$ 28,682.94$ Lyon Oaks LYP010 Topdressor Grounds Equipment 25,000.00$ 23,926.41$ Natural Resources NR431 Track Loader Tractor 90,000.00$ 135,702.20$ Natural Resources NR431 Fecon Bullhead 74SS Mulcher Mower 40,000.00$ 40,300.00$ Natural Resources NR431 Water Quality Sensor (4)Grounds Equipment 80,000.00$ 53,155.08$ Natural Resources NR431 Mini Skid Brush Cutter Grounds Equipment 8,000.00$ 7,405.00$ Natural Resources NR431 4x4 Side by Side Utility Vehicle 30,000.00$ 26,794.19$ Natural Resources NR431 Heavy duty High Flow brush cutter Mower 15,000.00$ 16,600.00$ Natural Resources NR431 Skid Steer Grounds Equipment 80,000.00$ 68,668.00$ Natural Resources NR431 Dump Trailer Trailer 10,000.00$ 10,250.00$ Natural Resources NR431 Portable self driven tracked boom lift Grounds Equipment 160,000.00$ 140,343.00$ Orion Oaks ORN700 Fuel Tank Grounds Equipment 8,000.00$ 7,998.35$ Orion Oaks ORN700 Z-Turn Mower Mower 16,000.00$ 15,985.00$ Recreation REC020 Climbing Tower Recreation Equipment 45,000.00$ 40,335.00$ Recreation REC020 Towable Light Tower Recreation Equipment 8,000.00$ 8,000.00$ Recreation REC020 Towable Light Tower Recreation Equipment 8,000.00$ 8,000.00$ Recreation REC020 Cargo Trailer Trailer 18,000.00$ 12,681.20$ Recreation REC020 Cargo Trailer Trailer 15,000.00$ 15,000.00$ Recreation REC020 Cargo Trailer Trailer 18,000.00$ 12,681.20$ Recreation REC020 Inflatable Obstacle Course Recreation Equipment 12,000.00$ 12,000.00$ Recreation REC020 Inflatable Obstacle Course Recreation Equipment 12,000.00$ 14,500.00$ Recreation REC020 MOBILE STAGE 2 Recreation Equipment 165,000.00$ 163,936.00$ Red Oaks RDP010 Sprayer Grounds Equipment 60,000.00$ 87,502.23$ Red Oaks RDP010 Surrounds Mower Mower 45,885.06$ 45,885.06$ Red Oaks RDP010 Triplex Roller Kit Grounds Equipment 10,000.00$ 10,000.00$ Red Oaks RDP700 Utility Vehicle - Medium Duty Utility Vehicle 25,000.00$ 25,769.00$ Red Oaks RDP700 Utility Vehicle - Medium Duty Utility Vehicle 25,000.00$ 25,769.00$ Red Oaks RDP700 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ 15,243.00$ Red Oaks RDP700 Z-Turn Mower Mower 18,000.00$ 18,000.00$ Red Oaks RDP700 200 Gallon Electric Brine Sprayer Grounds Equipment 7,000.00$ 7,000.00$ Red Oaks RDP700 6'6" Compact Vehicle Snow Plow Grounds Equipment 6,000.00$ 6,000.00$ Red Oaks RDP700 Pool Vacuum Grounds Equipment 7,000.00$ 5,025.71$ Red Oaks RDP700 Ventrac Boom Mower Attachment Mower 20,000.00$ 20,135.28$ Rose Oaks RSE700 Ventrac w/ Attachments Tractor 85,000.00$ 84,665.68$ Springfield Oaks SPR010 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ 12,796.68$ Springfield Oaks SPR010 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ 12,796.68$ Springfield Oaks SPR010 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ 12,796.68$ Springfield Oaks SPR010 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ 12,796.68$ Springfield Oaks SPR010 Agrimetal Greens Roller Grounds Equipment 25,000.00$ 17,664.66$ Springfield Oaks SPR010 Towable Generator Grounds Equipment 8,000.00$ 42,448.02$ Springfield Oaks SPR010 Greens Mower Mower 45,000.00$ 44,626.14$ Springfield Oaks SPR010 Surrounds Mower Mower 45,000.00$ 46,413.12$ Springfield Oaks SPR010 Bunker Rake Grounds Equipment 25,000.00$ 28,682.94$ Springfield Oaks SPR010 Turbine Blower Grounds Equipment 12,000.00$ 11,022.18$ Springfield Oaks SPR010 Utility Vehicle - Heavy Duty Utility Vehicle 50,000.00$ 29,976.69$ Springfield Oaks SPR010 Utility Vehicle - Heavy Duty Utility Vehicle 30,000.00$ 29,976.69$ Springfield Oaks SPR010 Turfline Greens Care Grounds Equipment 19,000.00$ 18,515.00$ Springfield Oaks SPR700 Floor Cleaning Machine Buikding Equipment 8,000.00$ 8,000.00$ Waterford Oaks WTR700 Toolcat Tractor 90,000.00$ 100,589.90$ Waterford Oaks WTR700 Z-Turn Mower Mower 16,000.00$ 8,771.00$ Waterford Oaks WTR700 200 Gallon Electric Brine Sprayer Grounds Equipment 7,000.00$ 7,000.00$ Waterford Oaks WTR700 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ 12,078.00$ Waterford Oaks WTR700 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ 12,078.00$ Waterford Oaks WTR700 Utility Vehicle - Medium Duty Utility Vehicle 22,000.00$ 25,093.00$ Waterford Oaks WTR700 Bed Mounted Salt Spreader Grounds Equipment 10,000.00$ 20,741.00$ Waterford Oaks WTR700 Angle Broom Attachment Grounds Equipment 10,000.00$ 7,416.32$ Waterford Oaks WTR700 Flat Bed Trailer Trailer 10,000.00$ 7,115.00$ Waterford Oaks WTR700 Dump Trailer Trailer 15,000.00$ 11,215.00$ White Lake Oaks WLG010 Utility Vehicle - Heavy Duty Utility Vehicle 50,000.00$ 39,297.15$ White Lake Oaks WLG010 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ 10,288.05$ White Lake Oaks WLG010 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ 10,288.05$ White Lake Oaks WLG010 Utility Vehicle - Light Duty Utility Vehicle 13,000.00$ 10,288.05$ White Lake Oaks WLG010 Utility Vehicle - Light Duty Grounds Equipment 30,000.00$ 29,741.40$ White Lake Oaks WLG010 Utility Vehicle - Light Duty Grounds Equipment 12,000.00$ 11,022.18$ White Lake Oaks WLG010 Large Area Rough Mower Mower 85,000.00$ 93,555.54$ White Lake Oaks WLG010 Aerifier Grounds Equipment 30,000.00$ 37,737.46$ Total 4,369,009.41$ 4,274,090.64$ Budget 4,500,000.00$ 4,500,000.00$ Balance 130,990.59$ 225,909.36$ Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 8 Department: Administration From: Chris Ward, Director Subject: Policy Updates RECOMMENDED MOTION Move to adopt the following Commission Policies as presented: 1.C26-001, Commission Reserved Authority and Director Delegation, 2.C26-002, Integrated Park Plans and Park Zones, 3.C23-001, Ecologically Sensitive Protection Areas; authorization for non-substantive edits based upon Corporation Counsel recommendation; and authorization for the Director to implement a new Commission policy codification system and renumber policies as needed. INTRODUCTION AND HISTORY Mission 26 is moving Oakland County Parks into a new implementation era. The system is expanding through new parks, partnerships, capital investment, activation strategies, accessibility improvements, stewardship responsibilities, and broader expectations for countywide public value. That growth creates opportunity. It also requires stronger governance infrastructure. Commission policies are the formal governance instruments the Oakland County Parks and Recreation Commission uses to set systemwide direction, reserve major decisions to the Commission, delegate administrative authority to the Director, and establish standards for how the park system is planned, managed, and held accountable. They are different from staff procedures, operating guidelines, consultant recommendations, or planning documents. Commission policies define the governing framework within which those tools are developed and used. As the Commission’s work becomes more complex, the organization needs clear rules for distinguishing between: •Commission policy and administrative implementation; •Planning concepts and approved commitments; •Staff or consultant recommendations and Commission decisions; •Park management designations and enforceable public-use restrictions; and •Operational refinements and material changes requiring Commission action. The proposed policy package is designed to make those distinctions clear. This is not simply a legal or administrative exercise. It is an organizational readiness step. Clear governance structures help the Commission focus on the decisions properly reserved to it, while allowing the Director and staff to manage day-to-day implementation within approved law, budget, policy, Park Rules, and delegated authority. RETURN TO AGENDA Summary of the Policy Package  C26-001: Commission Reserved Authority and Director Delegation This proposed policy establishes the basic governance framework for the park system. It clarifies that the Commission governs through policy, budget, park-system direction, and formal action on matters reserved to it. It also clarifies that the Director manages and administers operational, technical, planning, project-development, communications, and service-delivery work within approved law, budget, County policy, Commission policy, Park Rules, and delegated authority. The policy identifies matters that require Commission action, including Commission policies, Park Rules, annual budget recommendations, land acquisition or disposition, new park designations, major agreements, major capital projects, funding commitments outside approved authority, Integrated Park Plan frameworks, material changes, and public commitments that bind or reasonably appear to bind the Commission. The practical value is straightforward: the Commission retains control over major governance, financial, policy, land, agreement, capital, and public-commitment decisions, while administrative and implementation work is clearly delegated to the Director unless Commission or Board action is required. Adoption of this policy supersedes C09-001, Development of a Policy. That prior policy addressed the development of Commission policies, but it no longer provides a sufficient governance framework for the scale, complexity, and implementation needs of the current park system.  C26-002: Integrated Park Plans and Park Zones This proposed policy establishes Integrated Park Plans as the planning and management framework for each park. Each park would be guided by a Commission-approved framework that includes the park’s purpose, public-value functions, zone architecture, and major elements. Once approved, the Director administers and implements the plan within that framework. Material changes would return to the Commission. This policy also clarifies that park zones are planning and management tools. They help guide decisions, but they do not by themselves create Park Rules, authorize projects, allocate funding, or restrict public use unless the required authority has approved those actions. The practical value is that each park can have a clear, Commission-approved direction without turning every operational adjustment into a Commission decision. It supports better planning, clearer public communication, better capital alignment, and more disciplined management of park-specific change.  C23-001: Ecologically Sensitive Protection Areas This proposed policy replaces the prior Nature Preserve Policy with a clearer framework for Ecologically Sensitive Protection Areas. The policy recognizes that some areas within the park system require heightened protection because of sensitive ecological, hydrological, habitat, wildlife, plant-community, geological, archaeological, scenic, or cultural resources. It also clarifies that an Ecologically Sensitive Protection Area is a planning and management designation unless a separate Park Rule, legal restriction, easement, permit condition, or agreement creates an enforceable public-use restriction. The practical value is that Oakland County Parks can protect important resources while maintaining clear authority, transparent public expectations, and appropriate distinctions between stewardship management and enforceable restrictions. Approval of this policy supersedes the Nature Preserve Policy approved in 2023. While that policy was well intentioned, implementation has raised questions about whether preserve designations apply to entire parks or specific areas, how public access and use restrictions are established, and how infrastructure, accessibility, interpretation, trails, and other reasonable public uses should be evaluated. The proposed replacement policy preserves the Commission’s commitment to conservation and stewardship while creating a clearer decision framework. Sensitive areas can receive heightened protection where warranted, but reasonable public uses should be evaluated through an approved park framework, resource-protection analysis, accessibility lens, and Commission-approved decision process rather than being functionally excluded by a broad preserve label. As a public park agency, Oakland County Parks must seek the right balance: protecting important natural and cultural resources while making parks usable, welcoming, educational, healthy, accessible, and valuable to residents across the county. Why This Package Matters The policy package supports four organizational needs. 1. Healthy Governance The Commission should have clear authority over the decisions that shape the park system: policy, budget, land, major agreements, major capital projects, park frameworks, public commitments, and material changes. At the same time, the Director needs clear administrative authority to manage staff work, planning, operations, technical analysis, communications, and implementation within approved direction. This balance supports both accountability and efficiency. 2. Better Decision-Making Mission 26 will require many decisions involving land, partnerships, capital projects, public expectations, operating costs, stewardship obligations, accessibility, and long-term maintenance. These policies help ensure that decisions are made at the right level, with the right authority, and at the right time. They also help prevent planning documents, draft maps, consultant reports, grant narratives, or public communications from being treated as formal Commission commitments before the Commission has acted. 3. Transparency and Public Trust As the system grows, residents, partners, Commissioners, and staff need clear information about what has been approved, what is under study, what is conceptual, what is funded, what is committed, and what remains subject to future decision-making. The proposed policies require clearer status language and help ensure public materials do not imply commitments that have not been properly approved. That is a core good-government practice. 4. Implementation Accountability Mission 26 is not only about vision. It is about disciplined implementation. These policies create a stronger foundation for Integrated Park Plans, project sequencing, park-zone management, ecological stewardship, public commitments, and Commission decision points. They help the organization move faster where authority is clear and slow down appropriately where a major commitment requires formal review. Conclusion The proposed policy modernization package is an organizational readiness step for the next era of Oakland County Parks. Mission 26 is increasing the scale and complexity of the park system. These policies help ensure that growth is supported by healthy governance, clear authority, transparent planning, accurate public communication, responsible stewardship, and accountable implementation. The package positions the Commission and administration to work from a stronger foundation as Oakland County Parks continues converting the millage mandate into long-term countywide public value. ATTACHMENTS 1. C26-001, Commission Reserved Authority and Director Delegation, superseding C09-001, Development of a Policy 2. C26-002, Integrated Park Plans and Park Zones 3. C23-001, Ecologically Sensitive Protection Areas, replacing the Nature Preserve Policy 4. Packet of Existing Commission Policies Commission Policy Date Adopted: [proposed] Date Revised: ____-____-____ C: 26-001 (Proposed) Commission Reserved Authority and Director Delegation Oakland County Parks and Recreation Commission · C: 26-001 (Proposed) · Page 1 of 3 Authority: Public Act 261 of 1965, as amended; Oakland County Parks and Recreation Commission Bylaws; applicable Oakland County Board of Commissioners resolutions, County policies, and adopted budgets. Related Policies: C26-002, Integrated Park Plans and Park Zones; C23-001, Ecologically Sensitive Protection Areas. Supersedes: C09-001, Development of a Policy, adopted March 4, 2009 and revised June 11, 2013, in its entirety. I. PURPOSE This policy establishes how the Oakland County Parks and Recreation Commission governs the park system: which decisions are reserved to the Commission, which are delegated to the Director, and how staff work, plans, and documents relate to Commission and Director authority. It preserves the Commission’s authority, preserves the Director’s administrative and operational authority, and prevents staff, planning, grant, or communication materials from creating unauthorized commitments. II. GOVERNING PRINCIPLE The Commission governs through policy, budget, park-system direction, and formal action on matters reserved to it by law, bylaws, County policy, Commission policy, or prior Commission action. The Director manages, directs, and administers the operational, technical, planning, project- development, communications, and service-delivery work of the System within approved law, budget, County policy, Commission policy, Park Rules, and delegated authority. Staff develop, recommend, draft, analyze, coordinate, and implement work under Director authority. Staff work and staff documents do not, by themselves, create Commission commitments. Except for matters reserved to the Commission, required by the Board of Commissioners, required by law or County policy, or classified as a Park Rule, administrative, operational, technical, planning, project-development, and implementation decisions are delegated to the Director. III. DEFINITIONS Commission Policy A policy adopted by the Commission that establishes governance direction, authority, financial policy, strategic direction, systemwide standards, or reserved Commission decisions. A Commission Policy is not automatically a Park Rule. Park Rule A rule adopted by the Commission and approved by the Board of Commissioners under PA 261 governing or restricting public use of park property. A Park Rule is enforceable against the public only after all required adoption, approval, and posting steps are met. Commission Policy Date Adopted: [proposed] Date Revised: ____-____-____ C: 26-001 (Proposed) Commission Reserved Authority and Director Delegation Oakland County Parks and Recreation Commission · C: 26-001 (Proposed) · Page 2 of 3 Director Procedure, Standard, and Administrative Tool Procedures, standards, guidelines, forms, templates, and checklists that implement policy. These are established and maintained under Director authority and do not require Commission adoption unless they create a matter reserved to the Commission. Planning Instrument A master plan, Integrated Park Plan, feasibility study, concept plan, zone map, asset management plan, consultant report, or similar document that organizes information, evaluates options, or recommends future action. Commitment Any action, document, statement, agreement, grant submission, public communication, or planning designation that creates or reasonably appears to create an obligation of Commission resources, land use, funding, staffing, operations, scope, or future Commission action. Public Commitment Any representation to residents, partners, agencies, grantors, or the public that states or reasonably implies the Commission has approved a project, amenity, opening date, service level, land use, or funding. Material Change A change to an approved matter that alters scope, budget, schedule, land use, public access, a public commitment, or an operating or maintenance obligation beyond the Director’s delegated authority. IV. MATTERS RESERVED TO THE COMMISSION Commission action is required to: 1. adopt, amend, repeal, or formally interpret a Commission Policy; 2. adopt, amend, or repeal a Park Rule before submission for Board approval; 3. approve and recommend the annual budget to the Board of Commissioners; 4. approve an Integrated Park Plan framework, its public-value functions, its zone architecture, and its major elements, and any material change to an approved framework, under C26-002; 5. authorize land acquisition, disposition, long-term control, or a new park designation; 6. approve major agreements, interlocal agreements, partnership agreements, grant agreements, or other instruments requiring Commission approval; 7. authorize a major capital project, or a material change to a Commission-approved project; 8. allocate or commit funding outside the approved budget or delegated authority; 9. make or materially change a public commitment that binds or reasonably appears to bind the Commission; and 10. act on any matter required by law, the Board of Commissioners, County policy, an agreement, or a grant to come before the Commission. Commission Policy Date Adopted: [proposed] Date Revised: ____-____-____ C: 26-001 (Proposed) Commission Reserved Authority and Director Delegation Oakland County Parks and Recreation Commission · C: 26-001 (Proposed) · Page 3 of 3 V. DIRECTOR AUTHORITY Within approved law, budget, policy, Park Rules, and delegated authority, the Director may: 1. establish and maintain Director Procedures, Standards, and administrative tools; 2. direct staff and consultant work, planning, analysis, and project development; 3. implement Commission-approved plans, frameworks, budgets, and projects; 4. operate, maintain, and manage the park system and make non-material adjustments within approved frameworks and budgets; 5. make and manage administrative, operational, and technical decisions; 6. develop and recommend policies, plans, budgets, agreements, and public commitments for Commission action; and 7. determine whether a matter requires Commission or Board action, and bring it forward when it does. VI. PLANNING INSTRUMENTS AND COMMITMENTS Planning Instruments are developed under Director authority unless the Commission or law directs otherwise. They organize information, evaluate options, engage residents, and recommend action. A Planning Instrument does not, by its content alone, adopt a Commission Policy, create a Park Rule, authorize a project, allocate funding, commit future budgets, designate binding land use, create a public commitment, or bind future Commission action. Integrated Park Plan frameworks are approved by the Commission under C26-002. Prior plans, maps, and Natural Resource Zones are planning information only and are not binding unless approved by the Commission or adopted through the proper authority. No document may be used to convert a staff recommendation, planning assumption, map, grant narrative, or public communication into a Commission commitment unless the proper authority has approved it. VII. PLANS ADOPTED UNDER INTERLOCAL AGREEMENT A plan, framework, or commitment adopted as part of a formal interlocal agreement is binding until replaced. It remains in effect according to the terms of the agreement until a new plan is adopted through the required process and may not be unilaterally overridden by administrative action. VIII. RELATIONSHIP TO OTHER AUTHORITY This policy does not reduce any approval required by law, the Board of Commissioners, County policy, adopted budget, procurement, an agreement, a grant, or a Park Rule. Where another requirement applies, both apply. Where this policy conflicts with a prior Commission policy, this policy controls unless the other is required by law. IX. EFFECTIVE DATE This policy takes effect upon Commission adoption. Commission Policy Date Adopted: [proposed] Date Revised: ____-____-____ C: 26-002 (Proposed) Integrated Park Plans and Park Zones Oakland County Parks and Recreation Commission · C: 26-002 (Proposed) · Page 1 of 3 Authority: Public Act 261 of 1965, as amended; Oakland County Parks and Recreation Commission Bylaws; applicable Oakland County Board of Commissioners resolutions, County policies, and adopted budgets. Related Policies: C26-001, Commission Reserved Authority and Director Delegation; C23-001, Ecologically Sensitive Protection Areas. I. PURPOSE This policy establishes Integrated Park Plans and Park Zones as the framework for planning and managing each park in the Oakland County Parks and Recreation System. It defines what the Commission approves, what the Director administers, and how each park’s purpose, zones, and major elements are decided and changed. II. POLICY STATEMENT Each park in the System is guided by an Integrated Park Plan approved by the Commission. The Commission approves each park’s framework, which includes its purpose, public-value functions, zone architecture, and major elements. The Director administers, implements, and maintains each approved plan and makes updates within the approved framework. Material changes to an approved framework return to the Commission. An Integrated Park Plan and its Park Zones are planning and management tools. They guide decisions within the framework the Commission approves. They do not, by themselves, create Park Rules, authorize projects, allocate funding beyond approved budget, or restrict public use unless approved through the required process. III. DEFINITIONS Integrated Park Plan (IPP) A park-level plan that describes a park’s purpose, public-value functions, existing conditions, Park Zones, major elements and capital concepts, and management direction. Each IPP framework is approved by the Commission. Park Framework The elements of an IPP that the Commission approves: the park’s purpose, its public-value functions, its zone architecture, and its major elements and capital concepts. Public-Value Function A purpose a park or area is intended to serve, such as activation, recreation access, health and wellness, social connection, discovery, nature learning, stewardship, or resource protection. A park may serve more than one function, and functions may be adjusted through an approved framework change. Park Zone A designation describing the intended use, function, condition, or management emphasis of a defined area within a park. The set of a park’s zones is its zone architecture. Commission Policy Date Adopted: [proposed] Date Revised: ____-____-____ C: 26-002 (Proposed) Integrated Park Plans and Park Zones Oakland County Parks and Recreation Commission · C: 26-002 (Proposed) · Page 2 of 3 Major Element A significant facility, amenity, capital concept, or public-use feature identified in the park framework, such as a building, aquatic feature, trail system, playground, or enterprise facility. Material Change A change to an approved park framework that alters the park’s purpose, public-value functions, zone architecture, a major element, public access, land use, a public commitment, or an operating or maintenance obligation beyond the Director’s delegated authority. IV. COMMISSION APPROVAL The Commission approves, for each park: 1. the Integrated Park Plan framework; 2. the park’s purpose and public-value functions; 3. the park’s zone architecture; and 4. the park’s major elements and capital concepts. The Commission also approves any material change to an approved framework, and any matter that separately requires Commission or Board action under C26-001 or by law, budget, agreement, or Park Rule. V. DIRECTOR AUTHORITY Once the Commission approves a park framework, the Director administers everything below the plan. The Director may: 1. implement the approved plan, zones, and major elements; 2. operate, maintain, and manage the park within the approved framework; 3. make updates, refinements, and non-material adjustments within the approved framework; 4. establish the IPP format, mapping standards, procedures, and review schedules; 5. direct staff and consultant work; and 6. use IPPs and zones to inform budget recommendations, capital planning, operations, programming, partnerships, and public engagement. The Director shall bring a matter to the Commission when it constitutes a material change or otherwise requires Commission or Board action. VI. PARK ZONES Park Zones are approved as part of a park’s framework. A Park Zone does not, by itself, restrict public access, prohibit activities, authorize enforcement, create a Park Rule, authorize a capital project, or allocate funding. An enforceable public-use restriction requires a Park Rule adopted through the required process. Ecologically sensitive protection areas are governed by C23-001 and are recognized within a park framework by reference to that policy. Commission Policy Date Adopted: [proposed] Date Revised: ____-____-____ C: 26-002 (Proposed) Integrated Park Plans and Park Zones Oakland County Parks and Recreation Commission · C: 26-002 (Proposed) · Page 3 of 3 Prior maps, Natural Resource Zones, consultant products, and staff planning maps are planning information only. They are not binding unless approved by the Commission as part of a park framework or otherwise adopted through the proper authority. VII. PLANS ADOPTED UNDER INTERLOCAL AGREEMENT Where a park plan, framework, or zone arrangement is adopted as part of a formal interlocal agreement, that plan is binding until replaced. It remains in effect according to the terms of the agreement until a new plan is adopted through the required process, and it may not be unilaterally overridden by an Integrated Park Plan or administrative action. Any change to such a plan must follow the terms of the agreement and receive the approvals the agreement and this policy require. VIII. STATUS LABELS AND PUBLIC COMMUNICATION Integrated Park Plans, Park Zones, maps, and public materials shall clearly state approval status, such as existing condition, concept, under study, Commission-approved, or completed. Terms implying commitment, such as approved, planned, coming soon, or permanent, shall not be used unless the approval status and authority basis are accurate. No public communication shall state or imply that a plan or zone authorizes a project, opening date, amenity, funding commitment, or public-use restriction unless the proper authority has approved it. IX. RELATIONSHIP TO OTHER AUTHORITY This policy does not reduce any approval required by law, the Board of Commissioners, County policy, adopted budget, procurement, an agreement, a grant, or a Park Rule. Where another requirement applies, both apply. X. EFFECTIVE DATE This policy takes effect upon Commission adoption. Commission Policy Date Adopted: [proposed] Date Revised: ____-____-____ C: 23-001 (Proposed) Ecologically Sensitive Protection Areas Oakland County Parks and Recreation Commission · C: 23-001 (Proposed) · Page 1 of 3 Authority: Public Act 261 of 1965, as amended; Oakland County Parks and Recreation Commission Bylaws; applicable Oakland County Board of Commissioners resolutions, County policies, adopted budgets, and legal restrictions. Related Policies: C26-002, Integrated Park Plans and Park Zones; C26-001, Commission Reserved Authority and Director Delegation. Supersedes: the prior Nature Preserve Policy [prior policy number and adoption date to be confirmed by Corporation Counsel] in its entirety. I. PURPOSE This policy establishes Ecologically Sensitive Protection Areas (ESPAs) as the framework for protecting sensitive natural and cultural resources within the Oakland County Parks and Recreation System. It replaces the prior Nature Preserve Policy. II. POLICY STATEMENT An Ecologically Sensitive Protection Area is an area where protecting sensitive natural or cultural resources is the primary management purpose. An ESPA is a planning and management designation. It becomes an enforceable restriction on public use only when a Park Rule, legal restriction, easement, permit condition, or agreement is separately adopted. III. DEFINITIONS Ecologically Sensitive Protection Area (ESPA) An area within a park or site where sensitive ecological, hydrological, habitat, wildlife, plant- community, geological, archaeological, scenic, or cultural resources warrant heightened protection. Compatible Public Use Public use that can occur without materially impairing the resource-protection purpose of the ESPA. Resource Protection Plan A Director-approved management record for an ESPA identifying the reason for designation, boundaries, protection measures, compatible uses, monitoring, maintenance, and review schedule. IV. DESIGNATION AUTHORITY An ESPA is recognized within a park framework under C26-002. The Commission approves ESPA designation as part of a park’s framework, or where designation would create or amend a Commission policy, create or amend a Park Rule, require Board approval, impose an enforceable public-use restriction, create permanent protected status, or require an agreement or property action reserved to the Commission. Commission Policy Date Adopted: [proposed] Date Revised: ____-____-____ C: 23-001 (Proposed) Ecologically Sensitive Protection Areas Oakland County Parks and Recreation Commission · C: 23-001 (Proposed) · Page 2 of 3 The Director may prepare and maintain Resource Protection Plans, apply management and stewardship measures, and administer ESPAs within the approved framework, including temporary protective measures needed to prevent imminent resource harm. V. DESIGNATION CRITERIA An area may be designated an ESPA when one or more of the following are present: 1. rare, threatened, endangered, special-concern, or locally significant species; 2. a high-quality natural community; 3. sensitive wetland, riparian, floodplain, vernal pool, lake, stream, or groundwater features; 4. prairie fen, oak opening, mature forest, native grassland, or other sensitive habitat; 5. important breeding, nesting, roosting, migration, or overwintering areas; 6. a restoration area requiring protection during establishment; 7. areas vulnerable to erosion, compaction, fragmentation, invasive species, or hydrological disruption; 8. archaeological, cultural, historic, or scenic resources requiring protection; or 9. a deed restriction, conservation easement, grant condition, permit condition, or other legal obligation. VI. PROTECTION CATEGORIES An ESPA may be managed at a level matched to the resource and the site: • High Protection: resource protection is primary and public use is highly limited or carefully controlled. • Seasonal Protection: heightened protection during a defined season or condition, returning to normal management afterward. • Managed Access: compatible public use is allowed with measures that protect the resource. • Restoration Protection: temporary protection while a restoration area establishes. VII. PUBLIC ACCESS AND PARK RULES An ESPA designation, map, or plan does not by itself restrict public use or authorize enforcement. Any enforceable public-use restriction within an ESPA must be adopted as a Park Rule through the required process, or arise from a legal restriction, easement, permit, or agreement. VIII. PLANS ADOPTED UNDER INTERLOCAL AGREEMENT Where ESPA protection or boundaries are adopted as part of a formal interlocal agreement, that plan is binding until replaced and remains in effect according to the terms of the agreement until a new plan is adopted through the required process. Commission Policy Date Adopted: [proposed] Date Revised: ____-____-____ C: 23-001 (Proposed) Ecologically Sensitive Protection Areas Oakland County Parks and Recreation Commission · C: 23-001 (Proposed) · Page 3 of 3 IX. STEWARDSHIP AND REVIEW The Director shall maintain records of ESPAs and Resource Protection Plans, monitor conditions, and review designations periodically. The Director may recommend modifying or retiring an ESPA through the same authority by which it was designated. X. TRANSITION FROM PRIOR POLICY Areas designated under the prior Nature Preserve Policy shall be reviewed and reclassified under this policy. The Director may recommend that the Commission retain any prior designation that warrants continued Commission-level protection. XI. EFFECTIVE DATE This policy takes effect upon Commission adoption. Commission Policy Date Adopted: 03-04-09 Dated Revised: 06-11-13 C: 09-001 Page 1 of 4 Development of a Policy I.PURPOSE: The purpose of this policy is to identify the process for the development, revision, review or adoption of a Department policy. II.PROCEDURE: Definitions: Policy - A deliberate plan of action to guide decisions. Procedure - Specific actions that support a policy. Standard - Conditions expected upon completion of a task. Policies Finalized File - Electronic file that contains policies currently in effect. Policies Under Consideration File - Electronic file that contains new policies in development or existing policies that are under review. Policies Pending Approval - Electronic file that contains policies to be reviewed by the Policies and Procedures Strategic Planning sub-committee and reviewed and adopted by the Administrative Management Team. Policy Owner – Subject matter expert on the topic for which a particular policy is written Business Development Representative for Organizational Development –Position within Administration department that is responsible for coordinating policy development, tracking and updates. Administrative Management Team – Consists of Executive Officer, Manager of Operations, Chief of Facilities, Maintenance and Development, Chief of Operations for North/South District and Chief of Recreation Programs and Services responsible for guiding management of the parks system and providing input to the Commission regarding decisions and direction of the parks system. Administrative Services – Support staff assigned to Administration responsible for general office support work. A.Development of a New Policy 1.Any Oakland County Parks and Recreation Commission staff member who identifies a need for a policy shall submit the information on a policy template (available on the shared network drive in the “Polices” folder) to their supervisor. 2.If the supervisor deems that the request for a new policy is warranted, the request and a draft shall be submitted to the policy owner. a.Once the policy owner provides input on the policy, it will be saved in the “Policies under Consideration” folder on the shared network drive in the “Polices” folder. b.The policy owner will then notify the Business Development Representative for Organizational Development that the policy has been drafted and is ready for review. 3.The Business Development Representative for Organizational Development will review the policies under consideration file and, upon approval, save them to the Existing Policies Commission Policy Date Adopted: 03-04-09 Dated Revised: 06-11-13 C: 09-001 Page 2 of 4 Development of a Policy “Policies Pending Approval” folder on the shared network drive in the “Polices” folder. a.The Business Development Representative for Organizational Development will then forward the policy to the Administrative Management Team a minimum of five days prior to its upcoming meeting. b.The Administrative Management Team will review the policy and make recommendations for approval. 4.Administrative Management Team and/or Oakland County Parks and Recreation Commission (depending on the type of policy) may formally adopt the policy. 5.Administrative Services staff will ensure proper formatting of the policy, save it to the “Policies Finalized” folder on the shared network drive in the “Polices” folder and release it to the department within one week of formal adoption. All adopted polices will also be maintained in a policy binder located in the front office area near the Executive Officer’s office. B.Revision of an Existing Policy 1.All policies will be reviewed annually by the policy owner. Necessary revisions will be made and forwarded to the Administrative Management Team for review. 2.Administrative Management Team/Oakland County Parks and Recreation Commission (depending on the type of policy) may formally adopt the amended policy. 3.Administrative Services staff will ensure proper formatting of the policy, note the revised or reviewed date (if no changes) on the policy, save in the “Policies Finalized” folder on the Shared Network Drive in the “Polices” folder and release to the department within one week of formal adoption. C.Policy Categories 1.Commission Policies are policies that set forth procedures and standards for external business operations of the Commission and are typically high level policies. a.These will be reviewed by the Administrative Management Team and the Oakland County Parks and Recreation Commission. These policies must be approved by the Commission for formal adoption. b.Examples include: Business Plan Policy, Pricing Policy, Sponsorship Policy, and Partnership Policy. 2.Administrative Services Policies are policies that relate to "administrative services" functions and internal business operations of the Commission. Existing Policies Commission Policy Date Adopted: 03-04-09 Dated Revised: 06-11-13 C: 09-001 Page 3 of 4 Development of a Policy a.These will be reviewed and adopted by the Administrative Management Team. b.Examples include: Smoking, Business Expense Guidelines and Performance Management. 3.Operations Policies are policies directly related to the operation of the department. a.These will be reviewed and adopted by the Administrative Management Team. b.Examples include: Customer Service Standards, Cash and Payment Card Industry Standards, and Uniforms. Existing Policies Commission Policy Date Adopted: 03-04-09 Dated Revised: 06-11-13 C: 09-001 Page 4 of 4 Development of a Policy Change Control Record Revision Date Owner Description of Change 03-04-09 New Policy Adopted 05-03-12 S. Mackey II. A. New title I.A. 2. Clarified roles ‘II. A. 3. Clarified roles ‘II. B. New Title ‘II. B. 1. Changed ‘section lead’ to ‘policy owner’ ‘II. C. moved ‘Commission policies’ forward from 3 to 1. 06-11-13 S. Mackey Added definitions for Policy Owner Business Development Representative for Organizational Development Administrative Management Team Administrative Services Existing Policies Commission Policy Date Adopted: 04-08-09 Dated Revised: 04-08-09 C-09-002 Page 1 of 2 Development of Business Plans Policy I.PURPOSE: The purpose of developing business plans for destination facilities and core programs centers on developing a business approach and philosophy to managing these facilities and programs based on a key strategy outlined in the Oakland County Parks and Recreation Commission’s Strategic Plan adopted in August, 2008. The goal is to maximize revenues, and provide efficiency to these facilities and programs through effective pricing, cost containment and staffing of these resources. Staff within the organization, along with outside consulting support, will develop these business plans over the next two years. The Oakland County Parks and Recreation Commission will review and adopt the Executive Summaries of these business plans for staff implementation. The results of the business plans efforts will be reviewed and updated annually by OCPRC staff. II.PROCEDURE: A.The Executive Officer will establish which business plans will be developed over the course of each year. Business Plans will be done for all current parks and facilities but also for any new proposed park or facility to determine its feasibility. Staff will follow the business template developed by PROS Consulting and will use the appropriate methodology: 1. For tracking direct and indirect costs 2. Reviewing demographics and potential users 3. Focus on existing programs to support the destination facility the makeup of the core program area 4. Evaluate marketing efforts to attract new users and retain existing users 5. Focus on appropriate pricing options as outlined in the pricing policy of the Commission 6. Evaluate existing partnerships and level of equity from Oakland County and its partner’s perspective and incorporate measureable outcomes to be tracked and managed through the changes recommended in the business plan. III.STANDARDS: A.Staff will follow agreed to performance measures that focus on the following: 1. Revenues to expense outcomes desired 2. Staffing levels and use based on approved budget levels 3. Customer retention and satisfaction levels achieved 4. Capacity management of each core program area and destination facility Existing Policies Commission Policy Date Adopted: 04-08-09 Dated Revised: 04-08-09 C-09-002 Page 2 of 2 Development of Business Plans Policy 5. Earned income gained to off-set operational costs 6. Staff performance levels met through effective scheduling 7. Marketing efforts and point-of-sale data collected and managed on each customer 8.Partnership equity levels met IV. EVALUATION: A.The Business and Organizational Development Section will work with staff on the development of the business plan and in tracking of the performance measures established in the business plan. Staff will review with the Business and Organizational Development Section staff their approaches to make business related changes to achieve the recommendations and cost containment efforts outlined in their respective business plan. The Administrative Management Team will review monthly with staff on how their efforts to manage the sites and core programs are working against expected outcomes. Existing Policies Commission Policy Date Adopted: 04-15-09 03-01-17 Page 1 of 5 Residential Property Lease Policy I.PURPOSE: The purpose of this policy is to set forth procedures and guidelines to manage residential properties located on Oakland County park property. The Oakland County Park and Recreation Executive Officer shall oversee the implementation and interpretation of this policy. The procedures and guidelines contained in this policy are divided into the following sections: A.Procedure for Designating Residential Property; B.Procedure for Selecting Tenants; and C.General Guidelines. II.PROCEDURES AND GUIDELINES: A.Procedure for Designating Residential Property 1.Residential properties currently exist on certain park property. Residential properties may also exist on land acquired by the Oakland County Parks and Recreation Commission. a. These residential properties shall be designated by the Oakland County Parks and Recreation Commission for use as residential properties based on recommendations from the Executive Officer. b.Once designated, the residential properties shall be listed as residential properties on the property maps and facility inventory descriptions kept by the Oakland County Parks and Recreation Facilities Maintenance Division and given an asset number. 2.The Executive Officer has the authority to withdraw the designation of a residential property at any time. When a property is removed from use as residential, it will be reported to the Oakland County Parks and Recreation Commission by the Executive Officer. B.Procedure for Selecting Tenants 1.Preference for tenants for the residential properties shall be made in the following order: a.Full-time Oakland County Parks and Recreation Commission employees at the Park where the residential property is located; b.Full-time Oakland County Parks and Recreation Commission employees from the rest of the Park system; c.Part-time Oakland County Parks and Recreation Commission employees at the Park where the residential property is located; Existing Policies Commission Policy Date Adopted: 04-15-09 03-01-17 Page 2 of 5 Residential Property Lease Policy d.Part-time Oakland County Parks and Recreation Commission employees from the rest of the Park system; e.Full-time employees of other County of Oakland Departments; f.Part-time employees of other County of Oakland Departments; g.Employees of other government agencies; and h.The general public. 2.Requests to be a tenant shall be made by completing the “Residential Request Form,” attached as Appendix A, and submitting the Form to the Chief of P&R Business Operations. 3.An individual completing a Residential Request Form shall also include a description of the nature and value of the residential duties to be performed by the individual, the individual’s qualifications to perform such duties, and the individual’s ability to perform such duties. 4.The Chief of P&R Business Operations shall review the request and forward it to the Executive Officer for review. 5.The Executive Officer, at his or her discretion, shall approve or disapprove the request to become a tenant subject to the approval of a Lease Agreement. 6.If the Executive Officer approves the request, the Chief of P&R Business Operations shall work with Corporation Counsel to develop a Lease Agreement. 7.The Lease Agreement will be provided to the Oakland County Parks and Recreation Commission and the Oakland County Board of Commissioners for approval. C.General Guidelines 1. Monthly Lease Fee a.The monthly lease fee for the residential property shall be calculated as follows: “Market Lease Rate of the residential property” minus the “Percentage Discount.” The market leas e rat e of the residential property shall be established by the Chief of P&R Business Operations, working with the Property Management Specialist from the Oakland County Department of Facilities Management and Operations, on a case- by-case basis using comparable rental properties in the same area as the residential property, taking year built, square footage, number of bedrooms and bathrooms into consideration. i.The market lease rate will be recalculated each time a property is leased or a lease is renewed. b.The percentage discount shall be 30% for performing the following residential duties: Existing Policies Commission Policy Date Adopted: 04-15-09 03-01-17 Page 3 of 5 Residential Property Lease Policy i.Tenant Duties. •To the extent permitted by law, the Tenant shall secure and protect the Park Property and facilities therein, especially during "Park Closed" hours. This shall include contacting and coordinating with police, fire or other agencies as may be required and the preparation of an Unusual Incident Report as required by the Landlord. •The Tenant shall arrange for emergency repair and maintenance services for Park Property and facilities as needed. •The Tenant shall make reports to the Park Supervisor or other entity as may be required by the Landlord. •The performance of “tenant duties,” set forth in the Lease does not and is not intended to create an employee/employer relationship between Landlord and Tenant. 2. Residential Property Inspections a. Each residential property shall be inspected and evaluated annually by the Facilities Maintenance Section, including the Facilities Maintenance Supervisor, Park Supervisor, and District Chief. The date and time should be scheduled and coordinated with Facilities Maintenance staff, the District Chief, and the tenant. b.The inspection should document the condition of the residential property and record any structural maintenance necessary to conform to applicable laws, rules, regulations, ordinances, or building codes. It is recommended that photographs be taken and become a part of the record. c.The Chief of P&R Business Operations shall maintain a file for all residential properties including the lease agreement and all documents required by the lease agreement. d.The Chief of P&R Business Operations shall also advise the District Chief and the Executive Officer of any problems associated with the residential properties and implementation of this policy. Existing Policies Commission Policy Date Adopted: 04-15-09 03-01-17 Page 4 of 5 Residential Property Lease Policy APPENDIX A - RESIDENTIAL REQUEST FORM 1.Location of Property: 2.Asset/Property #/Address: 3.Description of Residence: 4.Name of Interested Person: 5.Employee Classification: 6.Employment Location: 7. Annual Salary: Duties: Information below to be completed by Chief of P&R Business Operations 9.Current Market Lease Rate: 10. Discount Amount: 11.Net Monthly Rental Fee: 12.Lease Period Dates: Executive Officer’s Approval Date: Executive Officer’s Signature: Date: Resident’s Signature: Existing Policies Commission Policy Date Adopted: 04-15-09 03-01-17 Page 5 of 5 Residential Property Lease Policy Change Control Record Revision Date Owner Description of Change inventory from Planning Section to Facilities streamline process for designating residential Business Development” with “Internal Business Development” with “Internal Replaced “Organizational and Business Development” with “Internal Services” Replaced “Comparable lease charge” with “current market rate” Removed section on “Count Utility for all tenants performing residential duties and adjusted form (Appendix A) to reflect the above changes. relationship because of tenant duties. Existing Policies Commission Policy Date Adopted: 05-06-09 Dated Revised: 05-06-09 C: 09-004 Page 1 of 7 Pricing Policy I.PURPOSE: Oakland County Parks and Recreation Commission is committed to providing outstanding public parks and recreation facilities along with quality recreation programs. The increasing demands for additional parks, recreation facilities and programs, coupled with rising operating and capital costs, makes it challenging to maintain existing levels of service. It is necessary for Oakland County Parks and Recreation Commission to have a sound and consistent pricing policy that will serve as a management tool for establishing, implementing and evaluating various fees and revenue options. The establishment of a pricing policy allows for additional programs and facilities to be made available that would not otherwise be developed or offered. The new Pricing Policy for Oakland County Parks and Recreation Commission is designed to provide staff with consistent guidelines in pricing admissions, facilities, programs and services. It will help Oakland County Parks and Recreation Commission address revenue goals and provide greater fairness in pricing services to users. Oakland County Parks and Recreation Commission has not used consistent decision making criteria to price services in the past. This Pricing Policy allows the Oakland County Park and Recreation Commission, users, staff and general taxpayers to better understand the philosophy behind pricing of a product or service. The Pricing Policy is based on the true cost to provide the service and whether the service is a public, merit, or private service. This Pricing Policy supports the cost recovery goal of 55% Oakland County Parks and Recreation Commission is trying to recover against the overall budget. Currently, Oakland County Parks and Recreation Commission has recovered 40% to 44% of its operating budget over the last four years. II.CURRENT PRICING PHILOSOPHIES: The current pricing philosophy within Oakland County Parks and Recreation Commission is based on the perception of affordability. There has been no consistency across Oakland County Parks and Recreation Commission as to how prices are established and presented to users. Recommended fee increases have been based on perceptions of staff and comparisons with other area park and recreation agencies. The current pricing philosophy of Oakland County Parks and Recreation Commission has been to minimize user fees for nature education programs, persons with disabilities programs and special services. Pricing of facilities, such as golf, waterparks and campgrounds, havs been based more on the market value against other like kind of service providers versus the cost to provide the experience or a cost recovery goal. III.CURRENT PRICING PRACTICES: Most user fees and charges are set by Oakland County Parks and Recreation Commission based on the perception of the citizens’ ability to pay for the use of facilities, services and programs, and based on comparative prices of other area local park and recreation agencies provided to them by staff. These prices have been approved as more of a fee guideline versus being based on a specific cost recovery goal or on Existing Policies Commission Policy Date Adopted: 05-06-09 Dated Revised: 05-06-09 C: 09-004 Page 2 of 7 Pricing Policy the true cost to provide the service. The Executive Officer has had authority to set fees on some programs based on market value of the service and cost recovery goals for a specific program. Currently each division within Oakland County Parks and Recreation Commission functions separately with respect to cost recovery and user fee strategies to recover operational costs. The goal of this Pricing Policy is to align them into one overall strategy and philosophy. Oakland County Parks and Recreation Commission has experienced difficulties with increasing user fees even when the costs to provide the service had gone up. Many program fees have not been raised for several years. This has primarily been the result of a lack of true cost data and quantifiable program information on which the Park Commissioners can base their decisions. Oakland County Parks and Recreation Commission has never established a true cost of service, never established criteria for what is a core service or non‐core service, or established criteria for what constitutes a public, merit, or private service. The lack of a sound pricing justification, philosophy and effective data puts Oakland County Parks and Recreation Commission in a defensive position when it comes to changing prices to offset operational cost. IV. GUIDING PRINCIPLES OF PRICING: The guiding principles of effective pricing of park and recreation services are fourfold as follows: A.Accessibility, Fairness, and Affordability Equity and fairness means those who personally benefit from the service above what a general taxpayer receives should pay for that benefit and those who benefit the most should pay the most. Affordability should be based on benefit and ability to pay. This policy recognizes that affordability is in the eye of the user. Public park and recreation agencies offer three kinds of services. Definitions for Public services, Merit services and Private services are outlined below. The type of service and benefit received will directly determine the cost recovery strategy or pricing strategy to be used in the pricing of the services and products Oakland County Parks and Recreation Commission creates. B.Financial Sustainability Financial sustainability means that user fees and prices charged from admissions, programs, food services, retail services, rentals and special events will assist in the overall funding of the Commission operations. The revenue produced through this will give Oakland County Parks and Recreation Commission the needed revenue for operations, capital costs and marketing dollars to promote programs and services. These dollars can come from any source that supports operations and include grants, sponsorships, partnerships, permits, special rental uses and many other options Existing Policies Commission Policy Date Adopted: 05-06-09 Dated Revised: 05-06-09 C: 09-004 Page 3 of 7 Pricing Policy available to Oakland County Parks and Recreation Commission. C.Efficiency Through the cost of service assessment, Oakland County Parks and Recreation Commission staff can evaluate how the service is delivered and if it is delivered in the most effective and efficient manner based on the cost of service assessment. Priorities to enhance user or visitor experiences are clearly defined because the services provided Priorities to enhance user or visitor experiences are clearly defined because the priorities are established based on the direct user costs that are associated with the activities that users want.” nd the priorities are established based on the direct user costs that are associated with the activities that users want. Pricing services correctly can achieve seven positive results: 1. Reduces congestion and overcrowding 2. Indicates user and visitor demand and support 3. Increases positive user and visitor feedback 4. Provides encouragement to the private sector to invest in Oakland County Parks and Recreation Commission programs through contracts that can bring greater revenue to the Commission 5. Ensures stronger accountability on Oakland County Parks and Recreation Commission staff and management of the service 6. Creates multi-tiered pricing so users who want a higher level of quality can purchase it D.Cost Recovery Cost recovery assures that dollars generated from each activity are redistributed back to the area they came from to pay direct cost and indirect cost in some situations and for future improvements associated with a facility or activity. Examples would be sports leagues pay for improvements to the sport fields or camper fees make improvements to campgrounds. The staff will document the cost of services provided through a costing model provided by PROS Consulting. The true cost of each activity is designated as direct and indirect costs associated with providing a product or service. A periodic review of all prices is recommended to document the changes that have occurred within the products or services provided by Oakland County Parks and Recreation Commission. This will help staff evaluate which program, product or service should have adjustments based on the Pricing Policy, Philosophy and Cost Recovery Goal. Existing Policies Commission Policy Date Adopted: 05-06-09 Dated Revised: 05-06-09 C: 09-004 Page 4 of 7 Pricing Policy The Executive Officer and staff will set prices for services based on the following process: 1. What is the true cost to provide the service and what is the cost on a per- experience basis, hourly rate, or unit rate 2. Is the program or service a core program or non‐core program based on the criteria established in the pricing policy 3. Is the program a public, merit or private service based on the established criteria in the pricing policy and the level of personal benefit the user receives over what general taxpayer receives 4. Does this price support the cost recovery goal desired for the program or recreation facility to support sustainability V.PROCESS: The Pricing Policy was developed to provide a consistent methodology to pricing of services based on a philosophical and cost of service approach that provides Oakland County Parks and Recreation Commission with a solid foundation to support a sustainable system. It is the intent of this policy for Oakland County Park and Recreation Commissioner to approve the policy based on an agreed-to methodology process and philosophy and to create fairness and equity on how programs and services are priced. The Pricing Policy sets forth recommendations on cost recovery levels based on whether the program or service is a core or non‐core service and what level of classification it falls into based on its public, merit or private benefit. The Pricing Policy seeks to gain Oakland County Park and Recreation Commissioners’ approval to allow the Executive Officer and his/her staff to set the right prices using the methodology established to achieve the cost recovery goals for Oakland County Parks and Recreation Commission and to create a sustainable system. PROS recommends the use of nine guiding principles to effectively develop the foundation of thinking behind pricing of a service and to establish an adequate pricing policy that demonstrates to users the process Oakland County Parks and Recreation Commission will be using to develop prices for services in the future. VI. STATEMENT OF PHILOSOPHY: The guiding principles of the Oakland County Parks and Recreation Commission’s Pricing Policy are based on a clear understanding of what the core and non‐core services are, what programs and services are public services, merit services and private services, and the cost to provide the product or service both direct and indirect, the level of benefit and exclusivity the user receives above what a general taxpayer receives. Also included is the percentage of cost recovery Oakland County Parks and Recreation Commission is trying to recover against the overall budget and the activity goal within a specific core business. Within this philosophy, Oakland County Parks and Recreation Commission staff will Existing Policies Commission Policy Date Adopted: 05-06-09 Dated Revised: 05-06-09 C: 09-004 Page 5 of 7 Pricing Policy continue to efficiently offer the most diversified recreation services, ensuring that all Oakland County citizens have equal opportunity to participate in a wide variety of programs and services. Based on this analysis, cost recovery goals were established by core program activities. It must be kept in mind that individual programs within the core areas may have varying cost recovery goals because of the public value associated with the program, but their aggregates should aim to meet the system‐wide goals mentioned below. Also, individual programs within each core or non‐core program are classified as Public, Private or Merit based and may have differing cost recovery rates than that of the entire core program area. Recommended cost recovery rates are as follows based on the criteria and analysis completed by PROS and staff to achieve a sustainable system. Program Core Program Private/Merit/Public Recovery % Golf Private 100% Aquatics Health, Fitness & Wellness Swim Lessons Merit 60% Adult Private 100% Youth Merit 60% Outdoor Camps Private 90%‐110% Adults Private 100% Youth Merit 60%‐70% Nature Center Merit 40%‐80% Special Events Special Events Public 20% Mobile Units Merit 30%‐40% Buses Private 100% Sports Fields Youth Merit 50% Adults Private 100% Adaptive Recreation Youth Public 20% Adult Merit 40% Volunteer Public Direct Cost Existing Policies Commission Policy Date Adopted: 05-06-09 Dated Revised: 05-06-09 C: 09-004 Page 6 of 7 Pricing Policy Oakland County Parks and Recreation Commission should consider implementing differential pricing strategies that focus on maximizing the capacity of use of recreation facilities and programs based on the following pricing alternatives: A.Price facilities and programs by primetime and non‐primetime for aquatic parks, campgrounds, golf courses and programs. B.Price by season and off-season rates for waterparks, campgrounds and golf courses C.Price by location for sports fields, campgrounds, picnic areas. D.Price services by age segment as it applies to seniors and young people between the ages of 19-30 for golf courses and campgrounds E.Price services by using differential pricing by level of program, by level of instruction, level of exclusivity, by time, size of group, loyalty and length of stay. F.Price services by residents / non‐residents by incorporating a resident’s discount in the fee where appropriate G.Price services that include capital replacement cost in fees for equipment, buildings or park amenities H.Contractor Pricing should be based on direct and indirect costs and the ability for the contractor to bring in a steady flow of users I.Partnership pricing should be dealt with based on a set amount of equity based on use, time, operational costs and must be as close to 50/50 as possible; both partners contribute to the service J.Incentive Pricing needs to be allowed that focuses on discounts for season passes, group admission rates, rental uses, and for loyalty. These can be set up as promotional opportunities to encourage people to use the service K.All pricing involved in facility cost recovery needs to be established against a targeted recovery goal, by age segment, by primetime and non‐primetimes, by volume and by group. L.All Commission Programs need to recover the direct cost of the services. M.All Sponsorship/Partnerships will be priced based on the image value received and impression points, as it applies to market rates in the County currently. The Pricing Policy follows the 9 Step Guiding Principles for all future pricing changes or new pricing efforts that take place inside the organization. The Pricing Policy will be updated every two years for consistency and implementation impact to the operational budget. Existing Policies Commission Policy Date Adopted: 05-06-09 Dated Revised: 05-06-09 C: 09-004 Page 7 of 7 Pricing Policy VII. EARNED INCOME OPPORTUNITIES: Earned income dollars support the operational budget and help to meet cost recovery goals that can’t be achieved by pricing of services. Oakland County Parks and Recreation Commission does seek some earned income opportunities but it has not been pursued in a systematic manner to help offset operational costs and keep user prices as low as possible. Areas of earned income focus will center on grants, advertising, sponsorship, partnerships and other funding sources. These earned income opportunities will require a concentrated support effort by the Business Development staff to be successful with an implementation strategy in place to achieve the desired results. Staff training in earned income development is needed so staff does not undervalue the earned income opportunity. The earned income options will be incorporated to offset operating cost where prices cannot meet the cost recovery goals. The earned income options that are outlined should be pursued only if pricing options don’t work as outlined. The following earned income opportunities will need a system‐wide strategy so there is consistency in seeking earned income endeavors to supplement costs for programs and facilities. VIII. SUMMARY: The key to implementing a successful Pricing Policy centers on having an effective methodology and process to follow as outlined in this policy. Oakland County Parks and Recreation Commission staff has had a lot of input into this document and has learned a lot about their costs and levels of cost recovery that they are operating in now. It is also important to have measurable outcomes that hold staff accountable to meet these pricing and revenue goals and recommendations as well as teaches them to manage within a business mindset while managing a social service as it applies to efficiency, cost, and pricing services to the level of benefit a user receives above a general taxpayer that is recoverable to off‐set operational costs. A greater awareness of the costs to provide a service will also help staff make more informed decisions, from a pricing and efficiency standpoint. Tracking pricing outcomes and results based on capacity and attendance and the revenue created will be critical for the future. Effectively communicating costs and providing users pricing alternatives based on their price point will be important to the users and will also be a major element to ensure the success of this plan. Lastly, using all the appropriate earned income strategies will only help the organization move towards greater fiscal sustainability and long-term success in the minds of their users and Oakland County Parks and Recreation Commissioners. This Pricing Policy will not be easy to implement but it is attainable and will achieve great results for Oakland County Parks and Recreation Commission if followed. Let the process begin! Existing Policies Commission Policy Date Adopted: 05-06-09 Dated Revised: 05-06-09 C: 09-005 Page 1 of 6 Partnership Policy I.BACKGROUND: The Oakland County Parks and Recreation Commission has developed partnerships over the last 43 years that have helped to support the management of parks and recreation facilities and programs services, while also providing educational and recreational opportunities for the citizens of Oakland County. These various partnerships have lacked an overall partnership philosophy which has created inequities between the Commission and partnerships in place. II.PURPOSE: The purpose of the Partnership Policy is to: A.Establish equitable and sustainable long-term relationships with like-minded organizations to help further the mission of the Oakland County Parks and Recreation Commission. B.To expand opportunities for Oakland County residents through the creation of new programs and activities and the sharing of resources. C.To maximize the use of our resources (staff, facilities, programs, etc.) to allow for more efficient and effective programs and operations. III.GENERAL PRINCIPLES AND GUIDELINES: The recommended policies will promote fairness and equity within the existing and future partnerships while helping staff to manage against what may have caused conflicts internally and externally. Certain partnership principles must be adopted by the Park Commissioners for existing and future partnerships to work effectively. These partnership principles are as follows: A.All partnerships will require an upfront presentation that describes the reason for creation of the partnership and establishes an outcome that benefits each partner’s involvement. B.All partnerships will require a working agreement with measurable outcomes that hold each partner accountable to the outcomes desired and to each other and will be evaluated on a yearly basis with reports back to the Park Commissioners on the outcomes of the partnership and how equitable the partnership remains. C.All partnerships will track direct and indirect costs associated with the partnership investment to demonstrate the level of equity each partner is investing. D.Each partner will not treat one another as a client-to-client relationship, but will create a partnership culture that focuses on planning together on a yearly basis; communicating weekly/or monthly on how the partnership is working; and annually reporting to each other’s board or owners on how well the partnership is working and the results of their efforts to the taxpayers of Oakland County. Existing Policies Commission Policy Date Adopted: 05-06-09 Dated Revised: 05-06-09 C: 09-005 Page 2 of 6 Partnership Policy E.Full disclosure by both partners to each other will be made available when issues arise. F.Training of each other’s staff on the respective partner’s values and yearly goals and work plans will be performed annually so both partners are in-tune with issues the partners may be dealing with that could affect the partnership policy or agreement as it applies to finances, staffing, capital costs, political elements or changes in operating philosophies. IV. PROCEDURES: A.All proposals for partnership must be submitted in writing using the Partnership Proposal form to the Business Development Representative for Business Management. The Business Representative will review and submit the proposal to the Sponsorship and Partnership Team comprised of staff from various department within Oakland County Parks and Recreation Commission. The Sponsorship and Partnership Team will review and provide comments, as well as make recommendations to the Executive Officer. B.The Executive Officer or his/her designee will review the proposal and make a decision if the estimated expenditures for the partnership are less than $10,000 (cash and/or in-kind). If the request is for more than $10,000 in estimated costs the Oakland County Parks and Recreation Commission will act on the proposal. C.If the Executive Officer approves the partnership proposal in principle, the Business Development Representative will work with the staff involved in the partnership efforts to draft a Partnership Agreement for signature. This agreement will include: the contract relationship; the term and renewal opportunities; operational responsibilities; descriptions of programs, the project, and activities to be provided; description of fees, commissions and/or in-kind services; the marketing rights and benefits provided by each partner; termination provisions; and performance measures and reporting requirements expected on behalf of each partner. V.PARTNERSHIP CATEGORIES: A.Public / Public Partnerships The policy for public/public partnerships is evident with the Oakland County Parks and Recreation Commission working with cities, townships, schools, colleges, and any other municipal services in Oakland County. Working together on the development, sharing, and/or operating, parks and recreation facilities and programs will be as follows: Existing Policies Commission Policy Date Adopted: 05-06-09 Dated Revised: 05-06-09 C: 09-005 Page 3 of 6 Partnership Policy 1. Each partner will meet with the Oakland County Parks and Recreation Commission staff annually to plan and share activity-based costs and equity invested by each partner in the partnership. 2. Partners will establish measurable outcomes and work through key issues to focus on for the coming year between each partner to meet the outcomes desired. 3. Each partner will be managed on an individual relationship basis and track investment costs accordingly. 4. Each partner will assign a liaison to serve each partnership agency for communication and planning purposes. 5. Measurable outcomes will be reviewed quarterly and shared with each partner, with adjustments made as needed. 6. Each partner will act as an agent for the other partner, thinking collectively as one, not two separate agencies for purposes of the agreement. 7.Each partner will meet with the other partner’s respective board or owner annually, to share results of the partnership agreement. 8. A working partnership agreement will be developed and monitored together on a quarterly or as-needed basis. 9. If conflicts arise between partners, the Executive Officer of Oakland County Parks and Recreation Commission along with the other public agency’s highest ranking officer will meet to resolve the partnership issue. It should be resolved at the highest level or the partnership will be dissolved. 10. No exchange of money between partners will be made until the end of the partnership year. A running credit will be established that can be settled at the end of the planning year with one check or will be carried over to the following year as a credit with adjustments made to the working agreement to meet the 50% equity level desired. B.Public/Not-For-Profit Partnerships The partnership policy for public/not-for-profit partnerships with Oakland County Parks and Recreation Commission and the not-for-profit community of service providers is seen in associations working together in the development and management of facilities and programs within the Oakland County Parks and Recreation Commission system. These principles are as follows: 1. The not-for-profit partner agency or group involved with Oakland County Parks and Recreation Commission must first recognize that they are in a Existing Policies Commission Policy Date Adopted: 05-06-09 Dated Revised: 05-06-09 C: 09-005 Page 4 of 6 Partnership Policy partnership with the commission to provide a public service or good; conversely, the commission must manage the partnership in the best interest of the community as a whole, not in the best interest of the not-for- profit agency. 2. The partnership working agreement will be year-to-year and evaluated based on the outcomes determined for the partnership agencies or groups during the planning process at the start of the partnership year. At the planning workshop, each partner will share their needs for the partnership and outcomes desired. Each partner will outline their level of investment in the partnership as it applies to money, people, time, equipment, and the amount of capital investment they will make in the partnership for the coming year. 3. Each partner will focus on meeting a balance of equity as established in the planning session with the Oakland County Parks and Recreation Commission. Each partner will demonstrate to the other the method each will use to track costs, and how it will be reported on a monthly basis, and any revenue earned. 4. Each partner will appoint a liaison to serve each partnering agency for communication purposes. 5. Measurable outcomes will be reviewed quarterly and shared with each partner, with adjustments made, as needed. 6. Each partner will act as an agent for the other partner to think collectively as one, not two separate agencies. Items such as financial information will be shared if requested by either partner of the people served by the partnership. 7.Each partner will meet the other’s respective board on a yearly basis to share results of the partnership agreement. 8. If conflicts should arise during the partnership year, the Oakland County Parks and Recreation Commission Executive Officer and the highest- ranking officer of the not-for-profit agency will meet to resolve the issue. It should be resolved at this level, or the partnership will be dissolved. No other course of action will be allowed by either partner. 9. Financial payments by the not-for-profit agency will be made monthly to Oakland County Parks and Recreation Commission as outlined in the working agreement to meet the 50% equity level of the partnership. Existing Policies Commission Policy Date Adopted: 05-06-09 Dated Revised: 05-06-09 C: 09-005 Page 5 of 6 Partnership Policy C.Public / Private Partnerships The policy for public/private partnerships is relevant to the Oakland County Parks and Recreation Commission and includes businesses, private groups, private associations, or individuals who desires to make a profit from use of commission facilities or programs. It would also be evident if the business, group, association, or individual wishes to develop a facility on park property, to provide a service on county-owned property, or who has a contract with the commission to provide a task or service on the county’s behalf at Oakland County Parks and Recreation Commission facilities. The partnership principles are as follows: 1. Upon entering into an agreement with a private business, group, association or individual, the commissioners and Oakland County Parks and Recreation Commission and staff must recognize that they must allow that entity to make a profit. 2. In developing a public/private partnership, the Oakland County Parks and Recreation Commission and staff, as well as the private partner will enjoy a designated fee from the contracting agency, or a designated fee plus a percentage of gross dollars less sales tax on a monthly, quarterly or yearly basis, as outlined in the contract agreement. 3. In developing a public/private partnership, the commission, Oakland County Park and Recreation Commission and staff, as well as contracted partners will establish a set of measurable outcomes to be achieved. A tracking method of those outcomes will be established and monitored by Oakland County Parks and Recreation Commission and staff. The outcomes will include standards of quality, financial reports, customer satisfaction, payments to the commission, and overall coordination with the commission for the services rendered. 4. Depending on the level of investment made by the private contractor, the partnership agreement can be limited to months, a year or multiple years. 5. The private contractor will provide on a yearly basis a working management plan they will follow to ensure the outcomes desired by the commission and Oakland County Parks and Recreation Commission and staff. The work management plan can and will be negotiated, if necessary. Monitoring of the work management plan will be the responsibility of both partners. The commission and Oakland County Parks and Recreation Commission and staff must allow the contractor to operate freely in their best interest, as long as the outcomes are achieved. Existing Policies Commission Policy Date Adopted: 05-06-09 Dated Revised: 05-06-09 C: 09-005 Page 6 of 6 Partnership Policy 6. The commission has the right to advertise for private contracted partnership services, or negotiate on an individual basis with a bid process based on the professional level of the service to be provided. 7.If conflicts arise between both partners, the highest-ranking officers from both sides will try to resolve the issue before going to each partner’s legal councils. If none can be achieved, the partnership shall be dissolved. Existing Policies Commission Policy Date Approved: 06-03-09 Dated Revised: 06/29/2022 C: 09-007 Page 1 of 5 Parks Access Permit Policy I.PURPOSE: The purpose of this policy is to provide Oakland County Commissioners, Oakland County Parks and Recreation Commissioners and Parks and Recreation employees and other partners with access to County owned and operated parks, pursuant to duties outlined in the State of Michigan Public Act 261 of 1965: Public Act 261 authorizes the creation and prescribes “the powers and duties of county and regional parks and recreation commissions; and prescribes the powers and duties of county boards of commissioners with respect to county and regional parks and recreation commissions.” Pursuant to Act 261 the Oakland County Parks and Recreation Commission (OCPRC) is an agency of the County. OCPRC may plan, develop, preserve, administer, maintain and operate park and recreational places and facilities and construct, reconstruct, alter and renew buildings and other structures. The Act ensures that OCPRC has the custody, control and management of all real and personal property acquired by the County for public parks, preserves, parkways, playgrounds, recreation centers, wildlife areas, lands reserved for flood conditions for impounding runoff water, and other county conservation or recreation purposes. Oakland County Commissioners, Oakland County Parks and Recreation Commissioners, Parks and Recreation employees and other partners serve as parks ambassadors to inform the public about the Oakland County Parks and to increase attendance to the Oakland County Parks. This policy allows these individuals to become familiar with Oakland County Park's property and facilities in order to gain the information and experiences required for them to effectively market and promote Parks facilities, provide input regarding strategic planning and make decisions regarding the management of Oakland County Parks. II.PROCEDURE: The OCPRC mission is to provide all residents quality recreation experiences that encourage healthy lifestyles, support economic prosperity, promote the protec tion of natural resources and enhance the quality of life throughout Oakland County. The procedure outlined below is designed to provide a mechanism by which Commissioners and parks employees can assist with helping to achieve this mission statement. Definitions: •“Annual Vehicle Permit” – provides access to parks for day use. •“Parks Access Permit” – Each Parks Access Permit book includes four (4) single-use access permits which provide single-use access to five (5) golf courses, two (2) campgrounds, two (2) waterparks and Holly Oaks ORV park operated by Oakland County Parks and Recreation Commission. •“Commissioners” – refers to Oakland County Board of Commissioners and Oakland Existing Policies Commission Policy Date Approved: 06-03-09 Dated Revised: 06/29/2022 C: 09-007 Page 2 of 5 Parks Access Permit Policy County Parks and Recreation Commissioners. In situations where an Oakland County Board of Commissioners member is also serving as a Parks Commissioner, access will be granted for the individual, not for both positions. •“Business Reason” - The business reason should adhere to Internal Revenue Service guidelines as follows: o The main purpose is directly related to active County or Park-related operations; the individual utilizing the Parks Access Permit is engaged in Park business during the course of using the facility; there is more than a general expectation of getting business benefit from use of the Parks facility; OR o The main purpose of the use of the Parks Access Permit is associated with Parks related operations and either the use thereof directly precedes or follows a substantial business discussion. •“Other partners” – refers to individuals and groups that the Oakland County Parks and Recreation Commission works with to fulfill its mission. This may include representatives from local Cities, Villages and Townships, other recreation and conservation authorities, private business sponsors, non-profit organizations or any individual or group that is not a Commissioner or employee but supports its mission. A.Commissioners 1.Annual Vehicle Permits will be issued in January for each calendar year. a.Board of Commissioners will receive an Oakland County Resident vehicle permit. The Annual Vehicle Permit provides access to Oakland County day use parks. b.Parks Commissioners will receive an annual joint access permit which gives access to Oakland County day use parks as well as thirteen (13) Huron-Clinton Metroparks. c.A copy of the Rules and Regulations for Oakland County Parks will be included with the Annual Vehicle Permit. d.Commissioners are to adhere the Annual Vehicle Permit issued to them to the lower corner of the driver’s side of the windshield of their personal vehicle to gain access to the parks. The Annual Vehicle Permit is not valid unless it is adhered to the windshield of a motor vehicle. 2.Parks Access Permits a.Staff will provide Commissioners a “Request for Initial Distribution of Parks Access Permits” form to request Parks Access Permits for facility access each January for the current calendar year. b.Commissioners will be asked to check ‘yes’ or ‘no’ to indicate whether or not they would like to receive Parks Access Permits and return the completed form to Administrative Services staff. c.Commissioners may request up to four (4) Parks Access Permit books for use at facilities where a fee is required. Existing Policies Commission Policy Date Approved: 06-03-09 Dated Revised: 06/29/2022 C: 09-007 Page 3 of 5 Parks Access Permit Policy d.Parks Access Permits are to be used by Commissioners to promote, showcase, and evaluate park facilities. e.Commissioners and their guests will be asked to provide information including their name and an email address each time a Parks Access Permit is used. f.Commissioners may request additional Parks Access Permits by contacting the Parks and Recreation Director, or his designee in writing by completing the “Request for Additional Distribution of Parks Access Permits” form. A business reason must be provided at the time of the request. 3.Evaluation and Feedback a.Staff will send an email request as follow up to the use of each Parks Access Permit. b.Commissioners and their guests will be asked to complete an online survey evaluation to provide feedback that will be used to make decisions regarding the management of the Parks. The request for this feedback will follow their experience at the facility where the Parks Access Permit was used. c.The data provided on the evaluation will be analyzed by staff and used to make corrections and improvements as needed to ensure quality experiences for guests. d.Commissioners and/or their guests will receive a request for feedback each time a Parks Access Permit is used. B.Parks and Recreation employees 1.All current Oakland County Parks and Recreation employees will receive an Oakland County Parks vehicle permit annually. a.The Annual Vehicle Permit provides access to Oakland County day use parks. b.Parks and Recreation employees are expected to follow all Park Rules and Regulations at all times when on park property. 2.Parks Access Permits a.Employees may be issued up to three (3) Parks Access Permit books for use at facilities where a fee is required. b.Employees will receive an email with a survey request as follow up to the use of each Parks Access Permit. c.The feedback provided on the survey will be sent to the park Supervisor of the facility to make improvements as needed to ensure quality experiences for guests. 3.To eliminate or reduce disruption to park guests, the use of Park Access Permits by employees shall be subject to the following limitations: Existing Policies Commission Policy Date Approved: 06-03-09 Dated Revised: 06/29/2022 C: 09-007 Page 4 of 5 Parks Access Permit Policy a.Golf: i.Walk in only ii.Weekdays – Anytime iii.Weekends and Holidays ‐After 2:00 p.m. (12:00 p.m.‐ 2:00 p.m. with supervisor approval) iv.For individual play only and do not apply to leagues, outings, etc. v.Employees may bring 3 guests (use 4 visits at a time) additional guests must pay for golf and cart at their qualifying rate. b.Campgrounds i.Valid Sun-Thurs, excluding Holidays and Special Events ii.Visit applies to campsite fee only, no cabins, yurts or group areas iii.Employees may make reservations in advance in person or by phone iv.Employee may apply visits up to 2 campsites per night (use up to 10 visits at a time) v.All equipment must be provided by the employee c.Waterpark entry i.employees may bring 3 guests (use 4 visits at a time), other guests must pay at their qualifying rate d.ORV park entry for vehicle i.does not have to be the employee’s vehicle, employee may bring 1 guest (use 2 visits at a time) 4.Implementation and Administration a.The Director of Parks and Recreation is authorized to enact policies and procedures that supplement this Policy to administer the Employee Access Permit program to conform with federal, state and county regulatory requirements. C.Other partners 1.The Director of Parks and Recreation is authorized to implement the policies and procedures listed above to other partners as necessary to support the mission of the OCPRC which includes access to public parks, preserves, trails and recreation programming. a.Annual Vehicle Permits may be issued on an ad hoc basis. Existing Policies Commission Policy Date Approved: 06-03-09 Dated Revised: 06/29/2022 C: 09-007 Page 5 of 5 Parks Access Permit Policy i.The Annual Vehicle Permit is not valid unless it is adhered to the windshield of a motor vehicle. ii.Visitors and guests are expected to follow all Park Rules and Regulations at all times when on park property. b.Parks Access Permits may be requested by contacting the Parks and Recreation Director, or his designee i.A business reason must be provided at the time of the request. ii.Distribution of Parks Access Permits to other partners will be tracked by in the same format as Commissioners, by using the “Request for Additional Distribution of Parks Access Permits” form. Change Control Record Revision Date Owner Description of Change 06-03-09 S. Mackey New Policy Adopted 07-25-12 S. Mackey Removed specific references to PA 261 in section I. Removed II.A.4. and II.B. NOTE to reduce redundancy. 01-15-13 S. Mackey II.B.1. Replaced ‘December’ with ‘January’ and ‘following’ with ‘current’ to reflect timing of distribution. 03-20-13 S. Mackey Updated Section II A to ‘Commissioners’, including sections for Annual Vehicle Permits, Parks Access Permits and Evaluation. Updated Section II B to ‘Parks staff’ to better reflect the differences in roles and responsibilities of each. 01-26-22 S. Mackey Updated mission statement listed in the PROCEDURE section Updated Section B. Parks staff to issue Annual Vehicle Permits to all employees Added Sections B.2 Parks Access Permits and B. 3 Implementation and Administration 02-10-22 Revisions approved by OCPRC 06-17-22 Drafted section II.C. to indicate “Other partners” Existing Policies Commission Policy Date Approved: 10-07-09 Dated Revised: 03-28-13 C: 09-008 Page 1 of 6 Parks Promotional Items Policy I.PURPOSE: This purpose of this policy is to provide guidelines for ordering and distribution of Oakland County Parks and Recreation promotional items and printed materials. The primary purpose of promotional items and printed materials is to encourage use of park facilities operated by the Oakland County Parks and Recreation Commission while also increasing attendance at its programs and special events. Definitions: “Promotional items” may include but are not limited to items with the Oakland County Parks logo and/or web address designed as a memory maker or small gift. “Printed materials: includes brochures, flyers, posters and other printed materials. “Family Fun Passbook” is a sampling of coupons for use of various parks and amenities, including camping, day use, golfing, and waterpark entry valued at $150. “Commissioners” refers to both members of the Oakland County Board of Commissioners and Oakland County Parks and Recreation Commission. II.PROCEDURE FOR PROMOTIONAL ITEMS A.Ordering 1. The Communications and Marketing Unit will coordinate the selection and ordering of promotional items annually. 2. Only supervisory staff can request promotional items through the annual budget process. 3. The Communications and Marketing Unit will select a limited number of promotional items from which supervisors can order, based on the dollar amount budgeted for this expense. 4. Each budget center will pay for the items ordered. 5. The Communications and Marketing Unit budget will cover the cost of the Commission-designated items, not to exceed $7,500 annually for all Commissioners. B.Distribution 1. Parks staff a.The Communications and Marketing Unit will coordinate the distribution of promotional items ordered to staff to store at their facility. b. Supervisors will decide the methods and special event, program or facility at which to distribute the items. 2. Commissioners a.Commissioners will each receive 500 promotional items per person per fiscal year. b. In situations where a member of the Oakland County Board of Existing Policies Commission Policy Date Approved: 10-07-09 Dated Revised: 03-28-13 C: 09-008 Page 2 of 6 Parks Promotional Items Policy Commissioners is also serving as a Parks Commissioner, items will be granted once, not for both positions. c.The purpose is for Commissioners to promote the Oakland County Parks. d. Each Commissioner will decide whether to take all their items at one time or have the items stored by the Communications and Marketing Unit and distributed at a later time. e.Commissioners will determine where to distribute the promotional items allotted to them, with the consideration that distribution of the promotional items shall comply with the mission of the Oakland County Parks and Recreation Commission. f.When requesting items for distribution, Commissioners must give five days’ notice to the Communications and Marketing Unit by telephone or email to pull a quantity of items when needed. g.In an effort to reduce postage costs, the promotional items must be picked up at the Oakland County Parks Administration Office and will not be mailed or delivered by Parks staff. h. The Communications and Marketing Unit will maintain a record of promotional items given to each Commissioner detailing the date, type and number of promotional items. i.If a Commissioner uses all of his/her promotional items before the end of the fiscal year, no further promotional items will be allocated that fiscal year. III.PROCEDURE FOR PRINT MATERIAL A.Ordering 1. The Communications and Marketing Unit will coordinate the design, development and ordering of all printed materials used to promote Oakland County Parks facilities, programs and special events. 2. The Communications and Marketing Unit will maintain a stock of standard printed materials based on the dollar amount budgeted for this expense. 3. Supervisory staff can request custom printed materials through the internal Communications Request process. 4. Each budget center will pay for custom printed materials specific to that park facility or recreational program requested by a supervisor. B.Distribution 1. The Communications and Marketing Unit will follow standard distribution procedures to provide printed materials to the general public. Existing Policies Commission Policy Date Approved: 10-07-09 Dated Revised: 03-28-13 C: 09-008 Page 3 of 6 Parks Promotional Items Policy 2. Supervisors will decide the methods and special event, program or facility at which to distribute print materials. 3. Commissioners a.Commissioners may request print material for distribution at special events, programs or facilities that support the mission of the Oakland County Parks and Recreation Commission. b. When requesting print materials, Commissioners may contact the Communications and Marketing Unit or administrative staff by telephone or email. c.In an effort to reduce postage costs, it is requested that the printed materials be picked up at the Oakland County Parks Administration Office. IV. PROCEDURE FOR EXTERNAL REQUESTS A.Non-profit organizations 1. In situations where non-profit organizations within, or affiliated with, Oakland County request promotional items from the Oakland County Parks and Recreation Commission, one Oakland County Parks Family Fun Passbook may be issued to each organization annually. 2. Requests must be submitted to the Administrative Services unit in writing at least two weeks prior to the date the Family Fun Passbook is needed and must include the following information: name of the organization, type of event, and contact information. 3. Administrative parks staff will confirm that the organization is a non- profit organization within Oakland County that has not received a Family Fun Passbook within the past 12 months prior to distribution of the Family Fun Passbook. 4. For approved requests, the Family Fun Passbook will be mailed to the requestor or may be picked up at the Administration Office Front Desk during regular business hours. 5. Administrative staff will keep a list of organizations that receive Family Fun Passbooks. B.Evaluation 1. All requests will be evaluated based on the opportunity to increase awareness of Oakland County Parks and Recreation offerings, attendance or revenue. 2. Organizations who receive Family Fun Passbooks from the Oakland County Parks and Recreation Commission will be asked to provide a marketing opportunity, including but not limited to: Existing Policies Commission Policy Date Approved: 10-07-09 Dated Revised: 03-28-13 C: 09-008 Page 4 of 6 Parks Promotional Items Policy a.Listing Oakland County Parks in an event program b.Making announcements about Oakland County Parks’ during the event where promotional items are distributed c.Distributing print materials that promote Oakland County Parks at the event d.Linking to DestinationOakland.com from the organization’s website and/or e.Other promotional activity that encourages use of the Oakland County Parks. III.LIMITATIONS FOR USE OF PROMOTIONAL ITEMS/FAMILY FUN PASSBOOKS A.The Oakland County Parks and Recreation Commission is a non-partisan organization that strives to meet the recreation needs of all County residents and regional visitors. Oakland County Parks promotional items/family fun passbooks are for public education and park promotion only. B.In an effort to contain costs and ensure that promotional items are used only at special events, facilities and programs that represent and/or promote the Oakland County Parks, promotional items will only be distributed to Oakland County Parks staff and Commissioners. C.Commissioners will not have input on the selection of promotional items, as orders will be coordinated to achieve the lowest price per piece possible. D.Commissioners will be limited to the stock print materials provided by the Communications and Marketing Unit and may no request customized printed materials. E.No personal information shall be placed on any promotional items or printed materials provided by the Oakland County Parks and Recreation Commission. F.Promotional items and printed materials shall not be altered in any way. G.Promotional items and printed materials provided by the Oakland County Parks and Recreation Commission are not to be used for campaign purposes. H.In an effort promote fairness and equity in distribution, requests for items to assist private individuals (such as medical fundraisers) will not be fulfilled. Existing Policies Commission Policy Date Approved: 10-07-09 Dated Revised: 03-28-13 C: 09-008 Page 5 of 6 Parks Promotional Items Policy Change Control Record Revision Date Owner Description of Change 10-07-09 D. Stanfield New Policy Adopted 10-10-11 S. Mackey I. Purpose: shortened text and moved Definitions to this section II. Procedure for Promotional Items: reformatted to add ordering and distribution sections III. Procedure for Print Material: reformatted to add ordering and distribution sections IV. Procedure for External Requests: combined Family Fun Passbooks and Other Requests into one section Added section: V. Limitations for use of Promotional Items: A.The Oakland County Parks and Recreation Commission is a non-partisan organization that strives to meet the recreation needs of all County residents and regional visitors. Commissioners are not permitted to put their personal information on any Oakland County Parks promotional item, including printed materials. B.In an effort to contain costs and ensure that promotional items are used only at special events, facilities and programs that represent and/or promote the Oakland County Parks, promotional items will only be distributed to Oakland County Parks staff and Commissioners. No outside requests for promotional items will be honored. C.Commissioners will not have input on the selection of promotional items, as orders will be coordinated to achieve the lowest price per piece possible. D.Commissioners will be limited to the stock print materials provided by the Communications Unit when requesting brochures, flyers, posters, etc. E.In an effort promote fairness and equity in distribution, requests for items to assist private individuals (such as medical fundraisers) will not be fulfilled. 05-18-12 ‘D. Stanfield Changed 14 occurrences of “Communications Unit” to “Communications and Marketing Unit” to reflect organizational change. 01-15-13 S. Mackey II.B. Replaced ‘Fundraisers’ with ‘Other Requests’ II.B.1. Added ‘If a Parks Commissioner is asked to consider a special request, the Commissioner may present this request to the Executive Officer’. Removed ‘such as a non- Existing Policies Commission Policy Date Approved: 10-07-09 Dated Revised: 03-28-13 C: 09-008 Page 6 of 6 Parks Promotional Items Policy profit organization based in Oakland County requesting a round of golf for a fundraiser, they may be granted Non - profit organizations will be allowed one foursome of golf with carts annually to be used at Glen Oaks, Springfield Oaks, or White Lake Oaks per year. The organization must use it for a fundraiser, and the request must come through a Parks Commissioner’ Added 2. ‘Requests for promotional items not previously listed in this policy will be evaluated based on the opportunity to increase awareness of Oakland County Parks and Recreation offerings, attendance or revenue.’ II.B.4. Changed ‘rounds of golf as a fundraiser opportunity’ to ‘items’. Existing Policies Commission Policy Date Adopted: 04/14/10 Dated Revised: 01/24/24 C: 10-001 Page 1 of 4 Volunteer Policy I.PURPOSE: The purpose of this policy is to outline the process that Oakland County Parks and Recreation staff uses to manage volunteers at various facilities, programs and events. II.PROCEDURE: A.General Guidelines 1.The Oakland County Parks and Recreation Director or his/her designee shall oversee the implementation and interpretation of this policy. 2.No volunteer shall be allowed to perform volunteer services without a signed Volunteer Agreement, Criminal Background Check, and Waiver of Liability (collectively the “Agreement”). The Agreement must be signed annually. 3.Criminal background checks will be conducted on Adult Volunteers ages 18 and up annually at the renewal of the Agreement. These background checks may include, but not be limited to, access to the Nationwide Sex Offender Registry, Nationwide Criminal Database, Social Security Address Trace, Sex Offender Database and Nationwide Sex Offender Registry 4.The Volunteer Coordinator shall have responsibility for working with Park Supervisors and Recreation Program Supervisors (Park/Program Supervisors) on recruitment, selection, orientation, training and retention of volunteers. A.Recruitment & Selection 1.The Volunteer Coordinator will work with Park/Program Supervisors to document volunteer position descriptions for each volunteer opportunity. 2.Park/Program Supervisors will request volunteers for various positions, operations schedules, programs, and events by contacting the Volunteer Coordinator. 3.The Volunteer Coordinator will use a variety of methods to post volunteer opportunities, e.g., websites, social media. e-marketing messages, fliers, and other communications. 4.Individuals interested in volunteer positions must contact the Volunteer Services Office. Contact can be made in many different ways, depending on the volunteer opportunity: a.Online b.By email c.By phone d.Through a referral from a Park/Program Supervisor 5.Selection of volunteers will comply with Oakland County’s Equal Employee Opportunity Policy. 6.No volunteer shall be assigned to a Park/Program Supervisor who is a Existing Policies Commission Policy Date Adopted: 04/14/10 Dated Revised: 01/24/24 C: 10-001 Page 2 of 4 Volunteer Policy relative of the volunteer. For the purpose of this rule, a "relative" shall be a person holding the following relationship to the employee, whether that relationship is natural, adoptive, step or foster in nature: Spouse Child Parent Brother Sister Grandparent Grandchild First Cousin Uncle Aunt Niece Nephew Parent-in-law Child-in-law Brother-in-law Sister-in-law 7.The Volunteer Coordinator will ensure that all volunteers complete an application and Agreement & Waiver. a.The Volunteer Coordinator will review all volunteer applications and conduct necessary background checks to determine eligibility for a facility, program or event. b.The Volunteer Coordinator may conduct an initial phone screening to gauge if the applicant is a possible fit for a volunteer position. c.Contact information for potential volunteers are forwarded to appropriate Park Supervisor for review. The Park Supervisor may contact the potential volunteer for follow up and will confirm the volunteer assignment with the Volunteer Coordinator. d.The Volunteer Coordinator will assign eligible volunteers to various programs and events. 8.If the potential volunteer is not a fit for current needs, the Volunteer Coordinator will communicate with that person to thank them for their interest and encourage them to consider future opportunities. C.Orientation and Training 1.Orientation will be conducted at the location where the individual will perform volunteer services or if applicable at a general volunteer orientation. This decision is made at the discretion of the Park/Program Supervisor working with the Volunteer Coordinator and may be in a formal group setting or informal 1:1 format. a.Orientation may include an organizational overview, review of Oakland County Park and Recreation Rules and volunteer expectations for the assigned facility, program or event. b.Volunteers will be given the opportunity to ask questions about the volunteer position, operation, program, or event as needed. 2.Training on position duties may be conducted by the Park/Program Supervisor, Volunteer Coordinator, or any other staff member designated Existing Policies Commission Policy Date Adopted: 04/14/10 Dated Revised: 01/24/24 C: 10-001 Page 3 of 4 Volunteer Policy by the Park/Program Supervisor. 3.Training may occur on an as-needed basis related to volunteer duties at the discretion of the Park/Program Supervisor. D.Supervision and Evaluation of Volunteers 1.Supervision and evaluation of volunteers is important to ensure adequate training is provided and verify satisfactory conduct and performance. 2.Volunteer schedules must be established by Park/Program Supervisors in advance. a.Exceptions to established and previously communicated operations schedules must be approved by the Park Supervisor or their designee at a facility to ensure adequate and appropriate coverage for the facility. b.Changes to program and event schedules must be communicated to the Volunteer Services Office so changes can be communicated to volunteers. 3.Volunteer time reporting must be approved by a staff member who has direct knowledge of the volunteer’s service and is not a relative of the volunteer as defined in section B.6. of this policy. a.Park Supervisors or their designee will audit volunteer time to ensure that hours reported are accurate. b.The Volunteer Services Office will work with Program Supervisors to confirm the time reported for various programs and event sign in sheets. 4.In an effort to maintain a mutually beneficial relationship, volunteer performance will be reviewed at the discretion of the Park/Program Supervisor with input from the Volunteer Coordinator. 5.The Volunteer Coordinator will initiate periodic reviews with Park/Program Supervisors as necessary to ensure that current volunteer expectations, positions and schedules are effective for the facility, program or event and support volunteer retention efforts. 6.The Director or his/her designee, at their sole discretion, may terminate a volunteer for any reason. E.Rewards and Recognition of Volunteer Service 1.Recognition of volunteer service may take many forms, depending on the nature of the volunteer service. 2.In accordance with the Agreement, volunteers may be eligible for free and/or discounted passes or programs, pursuant to the rules, policies, and expectations established for the Volunteer Program. Volunteer benefits are specified in each volunteer position description for individual Existing Policies Commission Policy Date Adopted: 04/14/10 Dated Revised: 01/24/24 C: 10-001 Page 4 of 4 Volunteer Policy operations or programs. 3.Rewards and Recognition of Volunteer Service are provided solely as an incidental benefit and do not constitute compensation for services. 4.The Director or his/her designee has the authority to review and approve volunteer positions and associated volunteer benefits. 5.Recognition events may be held on a periodic basis to promote volunteer knowledge of facilities, programs, and events as well as appreciation for volunteers and relationship building between volunteers and paid staff. 6.The Director or his/her designee will review and approve expenses for volunteer recognition events consistent with Commission/County budget policies and procedures. Existing Policies Commission Policy Date Adopted: 05-02-2012 Dated Revised: 09-04-2013 Policy # C12-001 Page 1 of 7 Other Power-Driven Mobility Device Policy – to Comply with Americans with Disabilities Act (ADA) I.INTRODUCTION. On September 15, 2010 the United States Department of Justice amended the regulations governing nondiscrimination on the basis of disability in state and local government services, effective March 15, 2011. 28 CFR § 35.137. This regulation requires public entities to permit use of wheelchairs and other manually-powered mobility aids by individuals with mobility disabilities and to make reasonable modifications to its policies to permit use of other power-driven mobility devices (OPDMD) by individuals with mobility disabilities in areas open to pedestrian use. II. PURPOSE. The purpose of this policy is to address the use of OPDMDs by individuals with mobility disabilities on trails or pathways located on the following: (1) properties owned and operated by OCPRC and (2) properties managed by OCPRC under a lease, easement or use agreement. Based on the criteria set forth in the regulation, OCPRC staff completed a comprehensive assessment and review of each trail and pathway on OCPRC property to determine which types of OPDMDs are appropriate for use on each route. Information provided herein describes the types of OPDMDs that are authorized for use on OCPRC trails and pathways. III. PROCEDURE. A.Definitions. 1. Wheelchair means “a manually-operated or power-driven device designed primarily for use by an individual with a mobility disability for the main purpose of indoor, or of both indoor and outdoor locomotion.” 28 CFR § 35.104. 2. Electric Personal Assistive Mobility Device (EPAMD) means a self-balancing non-tandem, two-wheeled device, designed to transport only one person at a time, having an electrical propulsion system with average power of 750 watts or one horsepower and a maximum speed on a paved level surface of not more than 15 miles per hour (Michigan Vehicle Code Act #300 of the Public Acts of 1949, 257.13c). A common example of an EPAMD is a Segway scooter, or an Electrical Assisted Bicycle (EAB). Existing Policies Commission Policy Date Adopted: 05-02-2012 Dated Revised: 09-04-2013 Policy # C12-001 Page 2 of 7 Other Power-Driven Mobility Device Policy – to Comply with Americans with Disabilities Act (ADA) 3. Other Power-Driven Mobility Device (OPDMD) means any mobility device powered by batteries, fuel, or other engines––whether or not designed primarily for use by individuals with mobility disabilities––that is used by individuals with mobility disabilities for the purpose of locomotion, including golf cars, electronic personal assistance mobility devices (EPAMDs), such as the Segway Personal Transporter or an electrical assisted bicycle, or any mobility device designed to operate in areas without defined pedestrian routes, but that is not a wheelchair, as defined herein (28 CFR § 35.104). 4. Valid Disability Placard or Card means a card presented by the person to whom it was issued and is in compliance with the state of issuance’s requirements for disability placards or cards (28 CFR § 35.137). B.Assessment Factors. The following assessment factors were considered in determining whether a particular OPDMD would be allowed in a specific area as a reasonable accommodation: 1. The type, size, weight, dimensions, and speed of the OPDMD; 2. The area’s volume of pedestrian traffic; 3. The area’s design and operational characteristics; 4. Whether legitimate safety requirements can be established to permit the safe operation of the OPDMD in the specific area; and 5. Whether the use of the OPDMD creates a substantial risk of serious harm to the immediate environment, natural or cultural resources, or creates a conflict with Federal land management laws and regulations. C.Eligibility for Operation of OPDMD. 1. The operator or passenger of an OPDMD must be an individual with a mobility disability and, upon request of an OCPRC employee or volunteer, must provide credible assurance that the OPDMD is required because of the individual’s mobility disability. Credible assurance may be provided by either of the following: a)A valid, state-issued, disability parking placard or card or other state- issued proof of disability; or b) A verbal representation, not contradicted by observable fact, that the OPDMD is being used for a mobility disability. 2. OCPRC employees or volunteers shall not ask an individual using an OPDMD about the nature and extent of the individual’s disability. Existing Policies Commission Policy Date Adopted: 05-02-2012 Dated Revised: 09-04-2013 Policy # C12-001 Page 3 of 7 Other Power-Driven Mobility Device Policy – to Comply with Americans with Disabilities Act (ADA) D.OPDMD Rules. 1. Prohibited Devices. The following devices are prohibited on OCPRC trails and pathways:1: a)Gas or combustible fuel-powered devices because: (1) exhaust and noise emissions from the devices will disturb or damage OCPRC natural or cultural resources or the out-of-doors experience for other park patrons; (2) use of these devices on park trails by a park patron would cause a legitimate safety concern for other trail users; and (3) the trail surface damage that would occur from the tires and high-power capabilities of these devices. These devices may be used by OCPRC employees or volunteers only when necessary for operational and maintenance purposes, so as to minimize any unnecessary negative effect on the trail environment and aesthetic or safety impact to trail users. b) Electric-powered devices, such as electric motorcycles and mopeds (except for EPAMDs and EABs), because of: (1) the typical high speeds at which these devices are driven; (2) the likely damage that will result to OCPRC trail and pathway surfaces from their tires; and (3) some devices may only be permitted on roads or private property by State law. c)OPDMDs more than 48 inches wide because: (1) the width of many OCPRC trails and pathways are about 8 feet wide; and (2) OPDMDs wider than 48 inches are potentially dangerous to users coming from the opposite direction or from someone trying to pass the OPDMD from behind. 2. Speed of OPDMDs. For the safety of all individuals using OCPRC trails and pathways, OPDMDs must be operated at the following speeds: a)5 mph (maximum) when other users are present; and b) 10 mph (maximum) when other users are not present. 3. An OPDMD must remain on OCPRC trails and pathways permitted for OPDMD use at all times because leaving such trails or pathways could pose serious danger to the OPDMD operator or other persons on OCPRC property. 4. An OPDMD must be capable of being turned around within the trail or pathway tread in a safe manner. 1 With the exceptions noted in Section E.4.of this policy. Existing Policies Commission Policy Date Adopted: 05-02-2012 Dated Revised: 09-04-2013 Policy # C12-001 Page 4 of 7 Other Power-Driven Mobility Device Policy – to Comply with Americans with Disabilities Act (ADA) 5. Operators of permitted OPDMDs must yield the right-of-way to persons on foot, horseback, or non-motorized devices (e.g., bicycles) and announce their presence before passing another trail or pathway user. 6. An OPDMD must have the capacity to safely navigate trail and pathway features and obstructions such as steps and other vertical displacements, ponded water, loose gravel, and rocks. 7. The OPDMD shall not be operated in a manner that would poses danger to the OPDMD operator(s), OCPRC employees or volunteers, the public, or that may cause damage to OCPRC property. 8. OCPRC reserves the right to restrict OPDMD use during special events or during times of heavy traffic on OCPRC trails or pathways, if such limitation is required, in the opinion of OCPRC, to protect the public health, safety and welfare of park patrons. E.Trail and Pathway Rules. Based on the OCPRC review and assessment, trail and pathways can be categorized into five different types, with specific limitations and justifications as listed below: 1. Multi-Use Trails or Pathways – Paved or Unpaved. This type of trail or pathway may be open to, but not limited to, users such as hikers, bicyclists, skaters, cross- country skiers and/or equestrians. a)Individuals with a mobility disability may use an OPDMD (as permitted by OCPRC’s OPDMD rules), wheelchairs and other manually-powered mobility aids. b)Assessment Factors. Characteristics of some types of OPDMDs could affect other trail or pathway users, based on the volume of traffic and operational characteristics of the trail or pathway. These trails or pathways are typically high capacity, two-way traffic areas, where width and speed restrictions must allow for safe passing of OPDMDs, bicycles, equestrians and pedestrians. 2. Singletrack Mountain Bike Trail. This type of trail is typically three-to-four feet wide and is one-way directional. Mountain bikers are the primary user group for this trail and they often travel at high speeds (relative to other types of trail users). Existing Policies Commission Policy Date Adopted: 05-02-2012 Dated Revised: 09-04-2013 Policy # C12-001 Page 5 of 7 Other Power-Driven Mobility Device Policy – to Comply with Americans with Disabilities Act (ADA) a)Due to the existing design and user limitations, the only type of OPDMD allowed on this trail is an electrical assisted bicycle (EAB). b)Assessment Factors. Characteristics of most OPDMDs create a substantial risk of serious harm to this type of trail, the surrounding environment and/or natural resources. These are narrow trails where two-way traffic would harm natural resources when allowing the passage of an OPDMD, other than a narrow- width electric bicycle. Use of other OPDMDs would conflict with the intended use and purpose of the trail for high-speed mountain bike traffic. 3. Trails only open to equestrian use, hikers and cross-country skiers (trails not groomed). a)Persons with a mobility disability may use an OPDMD (as permitted by OCPRC’s OPDMD rules, with the exception of an electrical assisted bicycle), wheelchairs and manually-powered mobility aids on this type of trail or pathway. b)Assessment Factors. Regular (non-motorized) bicycles are excluded from this type of trail so that equestrians can have a recreational trail experience with only having to be aware of pedestrians as other users of the trail. Therefore, electrical assisted bicycles are not permitted. 4. Paved Golf Cart Pathways at OCPRC Golf Courses. a)Persons with a mobility disability may use an OPDMD (as permitted by OCPRC’s OPDMD rules), wheelchairs, or other manually-powered mobility aids on golf cart pathways if the device is to be used for the purpose of golf recreation. b) Assessment Factors. Golf course paths are located in recreational settings that are not appropriate for other trail devices, such as bicycles, horses, or OPDMDs other than those suited/used for golfing use. 5. Seasonally Restricted Use Trails. a)OPDMDs may not be used on these trails due to other predominant trail uses or for the protection of the trail and surrounding environment. b) Assessment Factors. In the winter months when snow conditions permit, some park trails are groomed and used only for cross-country skiing, precluding Existing Policies Commission Policy Date Adopted: 05-02-2012 Dated Revised: 09-04-2013 Policy # C12-001 Page 6 of 7 Other Power-Driven Mobility Device Policy – to Comply with Americans with Disabilities Act (ADA) all other uses for that seasonal time, such as hiking, snowshoeing or dog-walking. In other cases, intermittent closures may be required for trails that seasonally flood or are susceptible to damage due to poor soil conditions. IV. RESPONSIBILITY. A.The OPDMD operator or passenger is responsible for ensuring the OPDMD works properly, per manufacturer’s instructions. B.OCPRC shall not provide battery charging or emergency retrieval of the OPDMD. C.OCPRC shall not transport the OPDMD to and/or from OCPRC property. D.OCPRC shall not store any privately-owned OPDMD. E.The OPDMD operator assumes all risks of operating the OPDMD on OCPRC property and shall operate the OPDMD in a safe manner at all times. F.OCPRC recommends that an OPDMD user contact OCPRC at 248-858-0906 to confirm that an OPDMD is permitted on a particular trail or pathway. G.OCPRC does not represent that OCPRC Properties are safe for use by an OPDMD and does not assume any liability for operation of the OPDMD. Certain risks are inherent in the use of OPDMDs on OCPRC Properties. V. UPDATES TO THIS POLICY. OCPRC may modify this policy from time to time as it deems necessary or as required by law. It is the user’s responsibility to ensure that they are in conformance with this policy. A.Change to this policy, shall be posted on the OCPRC website, DestinationOakland.com , in advance of their adoption. B.A hard copy of the most current OPDMD policy will be available for public review upon request at the OCPRC Administrative Office and on the OCPRC website. Existing Policies Commission Policy Date Adopted: 05-02-2012 Dated Revised: 09-04-2013 Policy # C12-001 Page 7 of 7 Other Power-Driven Mobility Device Policy – to Comply with Americans with Disabilities Act (ADA) Change Control Record Revision Date Owner Description of Change 05-02-12 New Policy Adopted 05-06-13 S. Loria ‘III D. 1. a.) removed “fuel leaks and/or sparks may result in pollution or fires on the largely forested and/or grassy OCPR trails or pathways” ‘III D. 1. a.) added “(2) use of these devices on park trails by a park patron would cause a legitimate safety concern for other trail users; and (3) the trail surface damage that would occur from the tires and high-power capabilities of these devices.” ‘III D. 1. a.) added “so as to minimize any unnecessary negative effect on the trail environment and aesthetic or safety impact to trail users.” ‘III D. 1. c.) changed the width of OPDMD’s permitted from 36 to 48 inches ‘III E. 1 clarified possible user types on a multi-use trail ‘III E. 2 clarified that mountain bikers are the primary trail user for singletrack mountain bike trails ‘III E. 4. a.) deleted “on only these types of trails or pathways individuals may operate OPDMDs wider than 36 inches”. Clarified that an OPDMD may be used on golf cart pathways if the device is to be used for the purpose of golf recreation. ‘IV. F deleted “due to varying conditions on OCPR property and to ensure safety and natural resource protection…”. Existing Policies Commission Policy Date Adopted: 07-10-13 Dated Revised: 08-25-17 Policy # C13-001 Page 1 of 3 Media Inquiry Policy I.PURPOSE: The purpose of this policy is to provide guidelines to Oakland County Parks and Recreation (OCPR) staff who are contacted by media sources requesting information about the Oakland County Parks and Recreation Commission (Commission) and its operations. Definitions: Media includes newspaper, magazine, internet, radio, and television opportunities used to inform the public about OCPR programs and facilities. II.PROCEDURE: Oakland County Parks are public facilities. The Communications and Marketing unit strives to provide comprehensive and complete information to the public through a variety of communication mechanisms. As an organization, OCPR will respond to specific requests for information from the media using the following protocols. A.In order to ensure that accurate information is provided to the public regarding OCPR facilities, projects, acquisitions, programs and events, the Commission directs staff to refer all requests for information to the Supervisor of Communications and Marketing in Administration. 1.The Supervisor of Communications and Marketing will ensure that a response is provided to the media contact. a.For information that is previously provided in print, the media contact will be referred to the park system’s website, OaklandCountyParks.com, or sent an email with this information. b.For requests for photographs, a Communications and Marketing staff member will be directed to follow up. c.For inquiries regarding standard business operations related to facilities, programs, events, or natural resources, the Supervisor of Communications and Marketing may refer the media contact to a staff member with the knowledge to respond to the inquiry. d.For inquiries regarding Commission policies, decisions or other public relations matter, the Supervisor of Communications and Marketing will forward the contact to the Executive Officer for follow up. i.The Executive Officer will respond to the media contact directly, or consult with the Commission Chairperson if necessary. Existing Policies Commission Policy Date Adopted: 07-10-13 Dated Revised: 08-25-17 Policy # C13-001 Page 2 of 3 Media Inquiry Policy ii.If the Executive Officer is not available, the Commission Chairperson will be contacted by a designated Administrative staff member for follow up. 2.The Communications and Marketing unit will track all requests and follow up to record results. 3.Staff members are only to speak to media when requested by the Supervisor of Communications and Marketing or the Executive Officer. 4.If a media request is received outside of normal business hours (8:30-5:00 pm Monday – Friday), staff are directed to request media contact information including a phone number and email address and forward this information to the Supervisor of Communications and Marketing for follow up. B.If the media appears in person at a park facility, a full-time supervisor or supervisor on duty should be contacted to meet with the media. 1.If a supervisor is not available, staff members may provide the media with basic information and facts about facilities, such as fees, hours, attractions, etc. that is already public information. 2.Staff members may refer to brochures, news releases, informational posters, signs or OaklandCountyParks.com to obtain printed public information or refer media to the website for additional follow up. 3.Staff members are directed not to offer their own opinion about topics, issues, policies or operations to the media while working. 4.Staff members are directed to ask for the reporter’s name, and the radio, television, newspaper, magazine or internet outlet they are representing and forward this information to the Supervisor of Communications and Marketing for follow up. 5.If the media choose to conduct interviews with guests, staff members are asked to try to observe the media interactions with guests and make notes on the questions and responses made during the interview. 6.If the media asks to interact with or obtain names of minor children in a parks program, activity or event, staff overseeing the minors should indicate to the media that they cannot interview the children or use the names of minors without parental, teacher or chaperone consent. 7.Staff members are directed to provide any information observed during a guest interview to the Supervisor of Communications and Marketing once the media interview is completed. Existing Policies Commission Policy Date Adopted: 07-10-13 Dated Revised: 08-25-17 Policy # C13-001 Page 3 of 3 Media Inquiry Policy Change Control Record Revision Date Owner Description of Change 08-25-17 S. Mackey II.A.1.a & II.B.2 Updated website address to OaklandCountyParks.com II.B.6 added section regarding release of names of minors to media Existing Policies Commission Policy Date Adopted: 04/07/2021 Dated Revised: C21-001 Page 1 of 1 2021-2029 Millage Initiatives Funding Policy I.BACKGROUND: On February 6, 2019 the Oakland County Parks and Recreation Commission (OCPRC) adopted a Recreation Partnership Policy to guide decision-making on partnering with local communities on recreation projects. This policy supersedes and replaces the Recreation Partnership Policy adopted on February 6, 2019. On November 3, 2021, Oakland County voters approved a Parks and Recreation Millage at .35 mills. The millage passed by 76%, demonstrating broad support among County residents. The millage, an increase from the rolled-back .2310 mills, will allow OCPRC to perform/construct deferred capital improvement projects and reinvest in parks and facilities across the County park system. The ballot language identified several new initiatives to be developed and implemented, including: (1) Free annual vehicle passes for seniors 62+, veterans and active military, and persons with permanent disabilities; (2) a Trailways Grant Program to fund trail development throughout Oakland County; (3) a Park Improvements Grant Program to fund local community park development projects; (4) increased programmatic outreach through the Recreation Programs and Services Unit; and (5) dedicated funding for invasive species management county-wide. II.INTENT AND PURPOSE: Except for the free annual pass initiative, the new initiatives, set forth above, require dedicated annual funding to implement. The Trailways and Park Improvements Grant Programs require cash funding for distribution, via a competitive grant process, to local communities for trail and park projects. The programmatic outreach and invasive species initiatives also require dedicated funding to implement. Fiscal Sustainability: These initiatives will support and be consistent with OCPRC’s mission to provide quality recreation experiences that encourage healthy lifestyles, support economic prosperity and promote the protection of natural resources. These initiatives will also support OCPRC’s goals of enhancing communities and improving access to recreation. The new initiatives will not create an unreasonable budgetary stress on fulfilling the existing and projected capital improvement and maintenance needs of OCPRC, as measured in relation to the OCPRC Unrestricted Net Asset Policy. Unreasonable budgetary stress is not created by the millage increase and new initiative development. On an annual basis in conjunction with the budget development process, OCPRC staff will recommend budget targets for each millage initiative (except for the Free Annual Passes), based on evaluation of OCPRC’s overall budgetary needs including, but not limited to, capital improvement, maintenance, capital equipment, and operations. Grant Program Criteria and Procedures: Criteria, procedures, and documents for the Trailways and Park Improvements Grant Programs will be developed, approved, and implemented by OCPRC. The criteria and procedures will ensure that funded projects align OCPRC goals as identified in the Five-Year Parks and Recreation Master Plan and/or the most recent county-wide recreation needs assessment. OCPRC will select and approve the awards for the Grant Programs and the OCPRC Chairperson shall execute the Grant Program Agreements. Existing Policies Commission Policy Date Adopted: 06-07-23 Date Revised: C: 23-001 Page 1 of 2 Nature Preserve Policy I.PURPOSE This policy exists to guide staff in the development, maintenance, and promotion of Nature Preserves. Nature Preserves exist to: A.Celebrate the ecological and cultural history of Oakland County Parks. B.Improve the experiences of park patrons and connections with nature in Oakland County. C.Improve regional biodiversity and resilience to climate change. II.DEFINITIONS A.NATURE PRESERVE: Nature Preserves are delineated areas within existing Oakland County Parks or entire Parks that promote stewardship of the ecological biodiversity of a park, allow for scientific study of plants and animals, provide interpretative opportunities, and encourage quiet enjoyment of natural lands for Oakland County residents and future generations. B.TRAIL STANDARDS: The Trail Standards identify trail specifications for trail uses within the Oakland County Parks and Recreation (OCPR) system that are compliant with the Americans with Disabilities Act (ADA) as well as development, operation, and maintenance processes that minimize impacts on natural communities and resources, enhance the user experience, and advance local and regional connectivity. C.LEAVE NO TRACE PRINCIPLES: These seven principles were established by the Leave No Trace Center for Outdoor Ethics, and built on work by the US Forest Service, National Park Service, and Bureau of Land Management. The principles are based on and informed by scientific research in the fields of recreation ecology and human dimensions of natural resources. The seven principles are: Plan ahead and prepare; travel and camp on durable surfaces; dispose of waste properly; leave what you find; minimize campfire impacts; respect wildlife; and be considerate of other visitors. (www.LNT.org) III.PROCEDURE A.Characteristics and Experiences: 1.Nature Preserves are ecologically important and/or beautiful green spaces that highlight features such as lakes, flowing streams, woodland wildflowers, statuesque trees, open prairies, wetlands, and are filled with interesting wildlife. 2.Nature Preserves highlight the cultural history and current cultural uses of parks to help educate and connect Oakland County residents. 3.Park patrons will be able to explore and learn within Nature Preserves and leave feeling peaceful, refreshed, and rejuvenated. B.Infrastructure: 1.Investments should be minimal and include benches, boardwalks, overlooks, docks, and restrooms. 2.Materials used for infrastructure should be sourced as locally as possible from sustainable materials and have a neutral impact on surrounding natural communities. 3.Infrastructure should be sparse and thoughtfully placed. C.Trails: Existing Policies Commission Policy Date Adopted: 06-07-23 Date Revised: C: 23-001 Page 2 of 2 Nature Preserve Policy 1.Trail development shall comply with the OCPR Trail Standards. 2.Trails should be constructed and maintained using low-impact methods and have a neutral impact on surrounding natural communities. 3.Trails should be limited, and surfaces should be prioritized for user experience, wildlife crossing and stormwater infiltration. 4.Existing equestrian trails can continue to be utilized in areas designated as Nature Preserves, but no new equestrian trails will be installed, and existing equestrian trails may be re-routed to avoid sensitive ecological features. D.Recreation: 1.Passive recreation is encouraged within Nature Preserves and includes hiking, kayaking, access to water, hunting, fishing, wildlife viewing, nature or history/cultural interpretative events, or guided hikes. 2.Leave no trace principles will be posted and encouraged. IV.Designation: A.Staff shall propose areas to be designated to the Oakland County Parks and Recreation Commission at regular meetings. A majority vote is required for designation. B.Once designated, on-site signage and relevant printed or electronic communications shall be updated to reflect changes. Existing Policies Commission Policy Date Adopted: 09-06-23 Dated Revised: Policy # C23-002 Page 1 of 3 Net Position and Reserves Policy I.PURPOSE: The purpose of the Unrestricted Net Position and Reserves Policy is to ensure that there will be adequate liquid resources to meet the minimum reserve targets established by the Parks and Recreation Commission to provide financial and rate stability as well as the ability to mitigate current and future risk that can occur from unforeseen revenue fluctuations, unanticipated expenditure requirements, or other emergencies. An appropriate balance level shall be maintained to ensure continued delivery of services, the financial stability of Oakland County Parks and Recreation (OCPR) and cash flow liquidity to support general operations. Determination of the appropriate targeted level of fund balance shall be based on the principles, guidelines, and process set forth below. This policy supersedes Commission Policy C15-001. II.PRINCIPLES: Consideration and projection of unrestricted net position and reserve levels is a critical component of financial planning. The appropriate level of required balance should be determined within the context of long-term forecasting and should avoid the risk of placing too much emphasis upon the level as measured at any one point in time. A 5-year net position forecast shall be developed in conjunction with the Commission’s multi-year budget and long-term financial plan. In general, use of net position and reserve fund should be limited to one-time expenditures, such as for capital projects, projects of limited duration or the fulfillment of intergovernmental grant funding obligations, that have measurable benefits for county operations, guests of OCPR facilities, users of OCPR services and residents. It should be recognized that continued use of net position and reserves funds to support ongoing program expenditures is not sustainable in the long term. Thus, the Parks and Recreation Commission’s guiding principle is to reduce and eliminate the use of these funds to resolve ongoing structural operating budget shortfalls. If special conditions exist that necessitate use of funds to support ongoing programs (caused by events such as a catastrophic emergency or a prolonged economic downturn), it shall be for a limited duration to provide essential services with a requirement that the Commission's long-term financial plan shall include a strategy to restore or maintain a minimum balance and reserves in accordance with the guidelines of this policy. III.GUIDELINES: Net Position and Reserve assignments shall consist of three major categories: 1.Net investment in capital assets 2.Restricted (i.e., Park and Trail Capital Grant reimbursements) Existing Policies Commission Policy Date Adopted: 09-06-23 Dated Revised: Policy # C23-002 Page 2 of 3 Net Position and Reserves Policy 3.Unrestricted The minimum long-term fund balance level for the Budget Stabilization Reserve - also referred to as the county's "Rainy Day Fund" - should be no less than 25% of annual ongoing operating expenditures, equal to three months of operating expenditures, to protect the continuity of services during an economic downturn. The Parks and Recreation Commission and Director shall not take budgetary action that lowers the projected fund balance below this level unless operating revenues have fallen by a cumulative amount equal to 5% or greater of annual operating expenditures compared to the most recent peak level or a formal determination is made that substantial expenditures are needed due to an immediate emergency. If the balance is less, or projected to be less, than the minimum required amount, a fiscal plan shall be developed by the Director and adopted by the Parks and Recreation Commission for the replenishment of the required minimum amount within a period that should not exceed five years. Sufficient funding shall be reserved to fulfill financial obligations under the Park and Trail Capital Project Reimbursement Grant program. If the total level of reserves in these assignments exceeds the required minimum balance levels, then consideration shall be given for strategic investments. However, prior to approval of such investments, the Commission's operating budget should be forecasted to be structurally balanced on a long-term basis (annual ongoing revenues are sufficient to fund annual ongoing expenditures). Strategic investments shall consist of capital projects, technology purchases, or other one-time expenditures that have comprehensive project plans. Specific investments shall be budgeted and authorized by the Commission prior to the commencement of any project activities. Investments should be planned and approved over a multi-year period to ensure that they are carried out in an effective manner. Priority should be given to one-time investments in the following areas: 1.Diversity, Equity, and Inclusion 2.Health and Wellness 3.Environmental Sustainability and Natural Resources 4.Fiscal Responsibility and Organizational Excellence Any proposed increases in ongoing county expenditures or proposed reductions in ongoing county revenues should be considered and approved or disapproved during the annual budget process so as to achieve and maintain structural balance for the Commission’s budget. Existing Policies Commission Policy Date Adopted: 09-06-23 Dated Revised: Policy # C23-002 Page 3 of 3 Net Position and Reserves Policy IV.PROCEDURE: The amount of available net balance is determined with the estimated close of the County's accounting records as of September 30 of each year. In accordance with financial reporting requirements of the Government Accounting Standards Board (GASB), fund balance is reported according to the following accounting distinctions. 1.Nonspendable fund balance – includes amounts that are not in a spendable form or are required to be maintained intact. 2.Restricted fund balance – includes amounts that can be spent only for the specific purposes stipulated by external resource providers, either constitutionally or through enabling legislation. 3.Committed fund balance – includes amounts that can be used only for the specific purposes mandated by a formal action of the government's highest level of decision-making authority. Commitments may be changed or lifted only by the government taking the same formal action that imposed the constraint originally. 4.Assigned fund balance – comprises amounts intended to be used by the government for specific purposes. Intent can be expressed by the governing body or by an official or body to which the governing body delegates the authority. 5.Unassigned fund balance – the residual classification of the General Fund and includes all amounts not contained in other classifications. Unassigned amounts are technically available for any purpose. The requirements of this fund balance policy apply to the unrestricted portion of the General Fund balance (excludes the nonspendable and restricted portions of fund balance). The Commission shall adopt a resolution annually to accept the results of the year-end closing of the accounting records and to approve the assignments of net position balance and reserves consistent with this policy. Use of net position funds requires approval by the Oakland County Parks and Recreation Commission. Existing Policies Commission Policy Date Adopted: 09-06-23 Dated Revised: Policy # C23-003 Page 1 of 2 Expenditure and Contract Approval Policy I.PURPOSE: The Director of Parks and Recreation, or his/her designee, is authorized to approve the expenditures of funds appropriated and authorized by the Parks Commission in the OCPRC annual operating budget. The Director shall maintain a system of budgetary controls to ensure that revenues and expenditures reflect statutory and Board policy. The Director will inform the Commission of any emergency operating expenditures that cannot be absorbed in the current year operating budget with a memo in the next quarterly financial report. II.CONTRACTS: The Director shall be authorized to enter into contracts in an amount not to exceed $250,000 for purposes authorized by the Commission, utilizing available funding in the OCPRC operating budget, except Capital Equipment and Capital Improvement projects (see below). The Director will provide regular reports to the Commission detailing such contracts. III.MAINTENANCE MANAGEMENT FUNDS: The Director, or his or her designee, may authorize the expenditure of funds appropriated and authorized by the Parks Commission in the OCPRC annual operating budget. A regular report detailing expenditures and planned expenditures from these funds will be provided to the Commission. IV.CAPITAL EQUIPMENT: Following the adoption of the annual Capital Equipment Plan, staff will present a detailed Capital Equipment Purchase Authorization proposal, including final estimated purchase costs for the recommended model and comparable costs for alternative energy efficient models, if any exist. Upon approval, funding may be utilized from the unrestricted net position for the listed expenditures. An emergency purchase of equipment not included in the Capital Equipment Plan may be authorized by the Director if deemed necessary to ensure continuity of operations. A memorandum detailing the purchase will be included in the subsequent Parks Commission meeting agenda. V.CAPITAL IMPROVEMENTS: 1.Projects included in the annual CIP Plan or funded by favorability within the annual CIP Spending Plan totaling less than $30,000 may be approved administratively by the Director, or his/her designee. Existing Policies Commission Policy Date Adopted: 09-06-23 Dated Revised: Policy # C23-003 Page 2 of 2 Expenditure and Contract Approval Policy 2.For projects over $30,000 in the approved CIP Plan staff shall prepare a detailed memorandum, including total projected costs and contingencies, the project scope, narrative of the project timeline and history, the request for proposal process, results, and selected vendor. The project can proceed upon affirmative action of the Parks Commission approving the project scope and authorizing the expenditure of unrestricted net position funds for the project budget and contingency. VI.PARK AND TRAIL CAPITAL GRANTS: Staff shall present grant program policies annually with a recommended assignment of unrestricted net position funding available to fund successful applications. Following the grant application process, applications will be evaluated and scored administratively according to the program guidelines. A list of recommended grant awards within the amount assigned for the annual program shall be forwarded to the Commission for their review and the Board of Commissioners for confirmation. Release of reimbursement grant funds upon project completion may be authorized administratively by the Director, or his or her designee, and incorporated in a subsequent quarterly budget forecast. VII.EMERGENCY EXPENDITURES: The Director is authorized to approve expenditures, and authorize equipment purchases or capital improvement projects not incorporated in the annual operating budget, capital equipment or improvement plans if necessary to ensure the continuity of operations and the safety of staff and guests. A memorandum detailing the need and funds expended with budget amendment, if necessary, shall be forwarded to the Commission at their next meeting. Existing Policies Commission Policy Date Adopted: 07/10/24 Dated Revised:C24-001 Page 1 of 2 Sponsorship and Advertisement Policy I.PURPOSE: The goal of the Oakland County Parks (OCP) Sponsorship and Advertisement Policy is to ensure that OCP is meeting the mission and goals of its core values. All sponsorship and advertisement opportunities must align with those core values, which include: •Diversity, Equity and Inclusion - Ground all actions and decisions in equity and justice and provide parks and recreation services that feel safe and welcoming to everyone. •Health and Wellness - Increase access to the spaces and experiences that promote physical, mental and social health for all. •Environmental Sustainability and Natural Resources Stewardship - Plan, build and operate our parks and services in a sustainable manner while collaborating with local communities. Care for the natural environment, preserve land and open space for future generations, meet current recreation needs without compromising the future and build community resilience to climate change. •Fiscal Responsibility and Organizational Excellence - Implement our mission with a robust, innovative and diverse parks and recreation organization and ground our decisions in sound fiscal policy. A.Guidance - To establish a process and procedures for the development and management of sponsorships and advertisements at OCP. B.Revenue generation – To generate revenue to support OCP programs, facilities, operations and objectives with the overarching goals of 1. protecting public and OCP resources; and 2. expanding access to park and recreation opportunities in Oakland County. C.Collaborative relationship building – To build positive relationships with residents and other individuals, and local organizations and businesses that serve Oakland County. II.Definitions: A.Advertisement shall be defined as a notice (billboard, sign, banner, other printed materials or media) promoting a business, product or service that is published or broadcast by OCP for a defined period of time in exchange for a fee, goods or services. B.Naming Right shall be defined as a relationship between OCP and an entity in which the entity purchases the right to name a facility or permanent structure. C.Sponsorship shall be defined as the relationship between OCP and an entity in which the entity pays a fee in return for access to various benefits (marketing and other). Events, programs and amenities (e.g. pavilion, playground) may be sponsored. An in-kind sponsorship is when an entity provides goods and services instead of cash. III.General Principles: A.Staff should make reasonable efforts to avoid acceptance of sponsorships and advertisement opportunities that: 1. detract from the integrity of the park’s natural, cultural, historic and recreation resources or scenic viewsheds; 2. could be considered inappropriate, offensive, discriminatory, disparaging; 3. indecent, obscene or harmful to the general public; 4. interfere or detract from positive guest experiences; 5.are inconsistent with the core values of OCP; 6. require high ongoing expenditures in relation to the level of benefit to be received. Existing Policies Commission Policy Date Adopted: 07/10/24 Dated Revised:C24-001 Page 2 of 2 Sponsorship and Advertisement Policy B.General Procedure 1. The OCP Director or their designee shall establish procedures and guidelines for the evaluation and acceptance of advertisements and sponsorship opportunities. 2. Approval from the OCPRC is required prior to entering into an agreement for the naming right of a physical structure or building. 3. The OCP Director or their designee may administratively approve sponsorships and advertisements that do not exceed $50,000 in value. 4. All sponsorships and advertisements must be documented and/or codified in a written agreement. 5. OCP staff shall regularly inform the OCPRC of new sponsorship and advertisement agreements and associated revenue generation. Existing Policies 2800 Watkins Lake Road, Waterford, MI 48328 248-858-0906 OaklandCountyParks.com Memo To: Parks and Recreation Commission Chris Ward July 10, 2026 Director’s Report As we celebrate our 60th year, it is appropriate to look back to the milestone’s in OCP’s founding. The article to the right highlights the passage of our first millage, which carried by an incredibly close margin. It’s interesting to note later in the article the promise to “acquire and develop 18 to 20 parks throughout the county and operate them for the enjoyment of all”. I am pleased to share that ambition was made real on July 1st as we added parks #18 and #19 through our partnership with Bloomfield Hills Schools that created Bloomfield Oaks (Johnson Nature Center) and Discovery Oaks (Bowers School Farm). We are making great progress towards creating the first truly countywide park system in our history thanks to your support and a staff team that have put in an incredible effort to bring these plans to fruition. The ribbon cutting was held on Monday, June 22, with Oakland County Board of Commissioners and Oakland County Parks Commissioners and staff, and City of Oak Park officials and staff in attendance. The new playground, pavilion, restrooms and other amenities was unveiled and enjoyed by several hundred residents. The ribbon cutting at is set for The festivities include use of the fishing dock, with the first 50 youth will receive a free fishing pole, new playgrounds, walking paths, play pockets, pavilions, horseshoes pits and renovated disc golf course. RETURN TO AGENDA Both projects were made possible by collaboration with community partners. the City of Oak Park and the City of Pontiac – and funded by the American Rescue Plan Act monies and financial contributions from Oakland County Parks. Ribbon cuttings will be held in for the following parks: • Catalpa Oaks • Red Oaks • Southfield Oaks • Waterford Oaks Oakland County Parks (OCP) is seeking approval from the Board of Commissioners to apply for the FY2027 Off-Road Vehicle (ORV) Law Enforcement Grant Program through the Michigan Department of Natural Resources in the amount of $14,999.97. The grant would fund wages for deputies from the Oakland County Sheriff's Office to provide patrol and enforcement services at Holly Oaks ORV Park. The grant period runs from October 1, 2026, through September 30, 2027. This marks the eighth consecutive year OCP has applied for this funding opportunity. Oakland County Parks was awarded $300,000 through the FY 2025 Sustain Our Great Lakes Program administered by the National Fish and Wildlife Foundation (NFWF). NFWF has approved our request to extend the grant period from May 30, 2026, to December 31, 2026. The revised grant period is November 1, 2024, through December 31, 2026, providing additional time to complete eligible work and expend the remaining grant funds. Grant funding supports restoration of the floodplain and its connection to the Rouge River at Southfield Oaks County Park. The project will improve water quality, increase flood storage capacity, enhance stream and riparian habitat, and support ongoing efforts to remove the Rouge River from the federal Area of Concern list. Oakland County Parks and Recreation Upcoming Events – July 2026 Active Adults July 6 Riverwalk – Red Oaks July 7 AM – Riverwalk – Red Oaks July 8 Crusin Crooked Lake – Independence Oaks July 8 Riverwalk – Red Oaks July 9 AM - Riverwalk – Red Oaks July 13 Riverwalk – Red Oaks July 13 4H Senior Day July 14 AM - Riverwalk – Red Oaks July 15 Riverwalk – Red Oaks July 16 Riverwalk – Red Oaks July 16 AM - Riverwalk – Red Oaks July 16 Trailside Chat – Addison Oaks July 20 Riverwalk – Red Oaks July 21 Over 50 After Hours – Red Oaks July 21 AM - Riverwalk – Red Oaks July 22 Riverwalk – Red Oaks July 23 AM - Riverwalk – Red Oaks July 23 Riverwalk – Red Oaks July 25 America250 – Pontiac July 26 America250 - Pontiac July 27 Riverwalk – Red Oaks July 28 AM - Riverwalk – Red Oaks July 29 Riverwalk – Red Oaks July 30 Riverwalk – Red Oaks July 30 AM - Riverwalk – Red Oaks July 30 Grandparents raising Grandchildren – Pontiac to Independence Oaks Adaptive July 8 Adaptive Kayaking DNEM – Stoney Creek July 9 Adaptive Cycling DNEM – Independence Oaks July 9 National Wheelchair Veteran Games – Detroit July 10 National Wheelchair Veteran Games – Detroit July 11 Dreams and Wings – Pontiac Airport July 11 National Wheelchair Veteran Games – Detroit July 12 National Wheelchair Veteran Games – Detroit July 13 National Wheelchair Veteran Games – Detroit July 16 4H Adaptive July 16 Adaptive Cycling DNEM – Independence Oaks July 20 Come out and Play – SCAMP July 30 Adaptive Cycling DNEM – Independence Oaks Mobile Recreation July 01 Chaos and Commotion - Birmingham P & R In the Park Summer Concerts July 01 Arctic Rush - Sylvan Lake 4th July Fun July 02 Chaos and Commotion - Walled Lake Schools Summer Adventures July 02 Fun-Struction - Berkley P & R Summer Day Camp Oakland County Parks and Recreation Upcoming Events – July 2026 July 03 Stage - Grosse Pointe Farms P&R July 03 Stage - Clawson of July July 03 High Voltage, Fun-Struction, & Tower - Oak Park P and R 4th of July July 03 Air Jumper - OCPRC Addison Oaks 4th of July Addison Oaks July 03 Pirate Paradise - Ortonville Downtown Development July First Friday Fun July 04 Stage - Gillham Recreation Center Burton Fields Scotia Park July 04 Pirate Paradise - Birthday Drake Sports Park July 04 Air Jumper - OCPRC Campground Rec 4th of July Groveland July 05 Stage - Great Awakening International Outreach Detroit/ Concert Milliken Park July 05 Climbing Tower - The Apostolic Church of Auburn Hills July 5th Church Picnic July 06 Arctic Rush & Bouncer - SCAMP - Bloomfield July 06 Chaos and Commotion - West Bloomfield School District WBSD Camp July 07 Stage - Gillham Recreation Center, Burton Fields Scotia Park July 07 Blast Off Bouncer - Bloomfield Hills Schools Little Hawks July 07 Jump N' Jam - South Lyon Twp P & R Play in the Park Day - South Lyon July 08 Putt-It - OCPRC - MSU Tollgate July 08 Chaos and Commotion - Oakland University OU cares Summer Camp July 08 Jump N' Jam - Clarenceville Summer Camp July 08 Blast Off Bouncer - Waterford Parks & Rec Farm Camp R July 08 Arctic Rush - Clarkston Independence District Library Summer Reading Kick Off July 08 Stage - Lyon Twp DDA Music on the Grand July 09 Stage - Macomb Twp Parks and Recreation Concert Macomb Corners Park July 09 Go Games - Oakland County Sheriff, PAL, Summer Discovery Onsite Festival July 09 Geo Tower - Royal Oak Chamber of Commerce Summer Concert Series July 09 Stage - Berkley P and R Berkley Beats Oxford Park July 09 Jump N' Jam - Northville P & R Movie in the Park July 10 Bleachers & Stage - OC Fair Association 4H Fair Springfield Oaks July 10 Stage - Salute Our Warriors, 9th Annual Salute to our Warriors July 10 Jump N' Jam - Auburn Hills P & R Auburn Hills Summer Day Camp July 10 Chaos and Commotion Commerce Twp P & R Summer Concert July 11 Special Event Trailer OCPRC - Adaptive Rec Dreams & Wings July 11 Jump N' Jam - OCPRC - Addison Oaks Wet and Whacky Addison Oaks July 11 Fun-Struction - Troy Fire Department Troy Touch-A-Truck Event July 11 Geo Tower - Troy P & R Midsummer Bash July 11 Pirate Paradise - Prospect Missionary Baptist Church July 11 Stage - Gracious Savior Church Jazz on the Lawn July 11 Blast Off Bouncer - Commerce Twp Library Summer Fun July 11 Jump N' Jam - OCPRC - Campground Rec Game O Rama Groveland July 12 Stage - Stylistic Sound and Event Services LLS, Classic Auto Showcase July 12 Jump N' Jam - Oak Park Public Library, Jump into Reading July 12 Stage - Building Assets to Strengthen Society Block Party July 13 Pirate Paradise - Oak Pointe Church Milford Kids Morning camp July 14 Stage - Gillham Recreation Center Burton Fields Scotia Park July 14 Stick-It – Archery - Oxford Early Learning Center Summer Camp July 14 Pirate Paradise Lake Orion Community Schools - Camp Wanna Have Fun July 14 Jump N' Jam -OCPRC - Rec Program Service Oaks July 15 Stage - Oak Park P & R Concert Oak Park July 15 Climbing Tower - OCPRC - MSU Tollgate Farm July 15 Climbing Tower - Farmington Hills Nature Center Summer Camps July 15 Putt-It - Walled Lake Summer Kick off Festival Oakland County Parks and Recreation Upcoming Events – July 2026 July 15 Climbing Tower - Pleasant Ridge Parks & Recreation Ice Cream Social July 16 Climbing Tower - Royal Oak Chamber of Commerce Concert Series July 16 Stage - Macomb Twp Parks and Recreation Concert Macomb Corners Park July 16 Jump N' Jam - West Bloomfield School District Summer Camp July 16 Arctic Rush - Oakland Family Services Summer Camp Field Day July 16 Chaos and Commotion - Wixom Family Fun Night July 17 Stage - Rochester DDA Dancin' in the Street Downtown Rochester July 17 Go Games - Oakland University OU Cares Summer Camp Week 2 July 17 Climbing Tower - Auburn Hills P & R Auburn Hills Summer Day Camp July 17 Pirate Paradise - Hazel Park P & R Movie in the Park July 17 Stage - Inkster Police Department SummerFest City-Wide Community Event July 17 Blast Off Bouncer - Keego Harbor P & R July Block Party July 17 Jump N' Jam Commerce Twp P & R Summer Concert July 18 Stage - Inkster Police Department SummerFest City-Wide Community Event July 18 Stage - Rochester DDA Dancin' in the Street Downtown Rochester July 18 Pirate Paradise - Rochester Avon Rec Authority P&R RARA Tons of Trucks July 18 Jump N' Jam - Orion Twp Public Library Kerry Roman Library July 18 Fun-Struction, Air Jumper, Stage, & Tower - Elam Barbershop and Beauty Salon July 19 Stage - Inkster Police Department SummerFest City-Wide Community Event July 19 Tower - Rochester Auburn Hills Comm. Coal. Keeping ME in mental health July 20 Chaos OCPRC – Adaptive Rec Come Out and Play Independence July 20 Jump N' Jam - Clawson P & R Clawson Hunter Recreation July 21 Stage - Gillham Recreation Center Burton Fields Scotia Park July 21 Chaos and Commotion - Southfield P & R Summer Camps July 21 Arctic Rush - Village of Wolverine Lake Tuesdays in the Park July 22 Stage - Oak Park P & R Concert July 22 Chaos and Commotion - OCPRC - MSU Tollgate Farm July 22 Bus - OCPRC - Admin July 22 Jump N' Jam & Stage - Lyon Twp DDA Music on the Gran July 22 Arctic Rush - Waterford Parks & Rec Park It Movie Night July 23 Stage - Macomb Twp Parks and Recreation Concert Macomb Corners Park July 23 Bus - Michigan State University Extension - Pontiac Youth Field Trips July 23 Go Games - Huntington Woods Public Library Din-O-lympics at the Huntington July 23 Climbing Tower - West Bloomfield Township Public Library Summer Send Off July 23 Chaos and Commotion - Berkley P & R Bacon Jamboree July 23 Geo Tower - Royal Oak Chamber of Commerce Summer Concert Series July 23 Bouncer, Stick-it Archery, Putt It - Wixom Family Fun Night Wixom July 24 Stage - OCPRC - Rec Program Service Oakie's 60th Birthday Bash July 25 Stage - Lake Street Cruise In July 25 Stage (2) Grosse Point Parks and Rec - Concert East Jefferson July 25 Tent - OCPRC - Rec Program Service America's 250th Birthday July 25 High Voltage - OCPRC - Addison Oaks Weekend July 25 Climbing Tower - Clawson DDA Market July 25 Climbing Tower & Bouncer Waterford Corsairs Youth Signing Day July 25 Pirate Paradise - MLK Committee Royal Oak Twp Jazz Festival July 25 High Voltage - OCPRC - Campground Rec Mystery Madness Groveland July 26 Geo Tower - Church of the Holy Spirit Parish July 27 Pirate Paradise - Oakland University OU Cares Summer Camp Week July 27 Air Jumper - Pleasant Ridge Parks & Recreation Summer Day Camp Park Day July 27 Fun-Struction - Farmington Library Summer Reading Finale Oakland County Parks and Recreation Upcoming Events – July 2026 July 28 Stage - Gillham Recreation Center Burton Fields Scotia Park July 28 Bouncer, Geo Tower, & Stick-it Archery - Wixom Library Bounce N' Play July 29 Bus - OCPRC - Rec Program Service July 29 Stage - Oak Park P & R Concert Oak Park July 29 Glow Golf Package OCPRC - MSU Tollgate Farm July 29 Pirate Paradise - Beverly Hills Club Myths/Legends Week July 29 Fun-Struction- Waterford Parks & Rec Farm Camp July 29 Stage - Franklin Comm Assoc. Music on the Green Village Green July 29 Chaos and Commotion - Oakland County Sheriff PAL Summer Discovery July 29 Jump N' Jam - Franklin Historical Society Music on the Green July 30 Stage - Macomb Twp Parks and Recreation Concert Macomb Corners Park July 30 Bus, Chaos, Tower, & Bouncer OCPRC - Adaptive Rec GRG - Independence July 30 Arctic Rush - Hopewell Missionary Baptist Church End of Session Celebration July 30 Fun-Struction - Wixom City of Family Fun Night Wixom July 30 Stage - Berkley P & R Berkley Beats Oxford Park July 30 Chaos and Commotion -Northville P & R Movie in the Park July 31 Stick-It Archery - Auburn Hills P & R Summer Day Camp July 31 Jump N' Jam, Go Games, & Tower - OCPRC - Waterford Market July 31 Fun-Struction - Kensington Metropark Movies in the Park Martindale Beach July 31 Arctic Rush - Commerce Twp P & R Summer Concert Nature Education Field Trips & Birthday Parties July 2 Field Trip -School for Mind and Body WINT July 7 Field Trip -Outdoor Discovery Camp-Live animal show RONC July 7 Field Trip -Outdoor Discovery Camp-Live animal show WINT July 8 Field Trip Orion Twp Parks and Rec Summer Camp July 8 Field Trip -Outdoor Discovery Camp-Digitalis camp RONC July 8 Field Trip -Outdoor Discovery Camp-Pond Dip Camp WINT July 9 Field Trip -Outdoor Discovery Camp-Camp Sweep Net RONC July 9 Field Trip -Outdoor Discovery Camp-Fishing Camp WINT July 10 Field Trip -Outdoor Discovery Camp-Digitalis Camp WINT July 11 Birthday Party-Piper turns 5-RONC July 11 Birthday Party-Joey turns 4- RONC July 14 Field Trip -Outdoor Discovery Camp- Digitalis Camp WINT July 14 Field Trip -Outdoor Discovery Camp- Live animal show Camp RONC July 14 Field Trip-Caterpillar Corner -WINT July 15 Field Trip -Outdoor Discovery Camp-Pond Dip Camp WINT July 15 Field Trip -Outdoor Discovery Camp- Digitalis Camp RONC July 16 Field Trip -Outdoor Discovery Camp-Camp Sweep Net RONC July 16 Field Trip -Outdoor Discovery Camp-Fishing Camp WINT July 17 Field Trip -Outdoor Discovery Camp-Live animal show WINT (quiet zone) July 18 Birthday Party -Clark turns 4-RONC July 18 Field Trip -GSSEM (Girl Scouts) Plush Pals July 21 Field Trip Lake Orion Schools July 21 Field Trip -Outdoor Discovery Camp-Digitalis Camp WINT July 22 Field Trip -Outdoor Discovery Camp-Pond Dip Camp WINT July 22 Field Trip -Outdoor Discovery Camp-Live animal show WINT (quiet zone) July 23 Field Trip -Outdoor Discovery Camp-Camp Sweep Net RONC Oakland County Parks and Recreation Upcoming Events – July 2026 July 23 Field Trip -Outdoor Discovery Camp-Fishing Camp WINT July 24 Field Trip -Lakeisha Jackson WINT July 24 Field Trip -Outdoor Discovery Camp-Live animal show RONC July 24 Field Trip -Outdoor Discovery Camp-Live animal show WINT (quiet zone) July 25 Birthday Party-Noah turns 5-RONC July 26 Birthday Party -Alexandra turns 4- WINT July 28 Field Trip -Outdoor Discovery Camp- Digitalis Camp RONC July 28 Field Trip -Outdoor Discovery Camp-Digitalis Camp WINT July 29 Field Trip -Outdoor Discovery Camp-Live animal show WINT (quiet zone) July 29 Field Trip -Outdoor Discovery Camp- Digitalis Camp RONC July 30 Field Trip -Outdoor Discovery Camp-Fishing Camp WINT July 30 Field Trip -Outdoor Discovery Camp-Live animal show RONC July 31 Field Trip -Outdoor Discovery Camp-Pond Dip Camp WINT Outreach July 1 Nature Presentation-Troy Parks and Rec July 1 Nature Presentation -Farmington Hills Nature Center July 2 Digitalis Lyon Twp Library July 7 Nature Presentation-Madison Heights Summer Camp July 10 Digitalis Huntington Woods Parks and Recreation July 10 Digitalis Berkely Parks and Recreation July 11 Nature Table -Farmington Farmers Market July 14 Digitalis OCP Archery Camp July 14 Digitalis Madison Heights Summer Camp July 14 Nature Presentation -Blair Memorial Library July 15 Nature Presentation -Oakland University July 15 Nature Presentation – Royal Oak Library 1 July 15 Nature Presentation – Royal Oak Library 2 July 16 Nature Presentation -Stepanski School Waterford July 17 Nature Table -Hazel Park Recreation July 17 Nature Table -Keego Harbor Parks and Rec July 18 Nature Table -Ortonville Farmers Market July 20 Nature Table-Independence Oaks-Come Out and Play July 21 Nature Presentation-South Lyon Recreation July 22 Nature Presentation -Northville Parks and Rec July 22 Digitalis-All Saints Episcopal Church July 23 Nature Table -ADA Celebration July 23 Nature Table -Berkley Parks and Rec July 29 Digitalis Commerce Twp Library July 30 Nature Presentation – West Bloomfield Schools July 30 Nature Presentation-Independence Oaks – Grandparents raising Grandkids Public Nature Programs July 2 ECHO-WINT July 8 Trailblazers-Rose Oaks WINT July 9 ECHO-WINT July 10 Morning Munchkins-RONC July 10 Puddle Jumpers -WINT July 16 Summer Sunset Forest Therapy Walk -WINT July 16 ECHO-WINT Oakland County Parks and Recreation Upcoming Events – July 2026 July 17 Trailblazers -Lyon Oaks WINT July 17 Oakland County Fair Science Day WINT July 17 NAN- Drawn to the flame RONC July 18 Plush Pals Picnic -WINT July 22 Storytime in the Park -RONC July 23 ECHO-WINT July 25 Magical Moss Terrarium -RONC July 26 Park Garden Tour -RONC July 29 CABB (Clarkston area backyard birders) WINT July 30 ECHO-WINT July 30 Trailblazers-Pontiac Oaks -WINT Oakland County Market July 4 Yoga at the Market July 4 Tai Chi at the Market July 7 Gleaners Food Distribution July 16 Yoga at the Market July 22 Gleaners Food Distribution Special Events July 24 Oakie’s Birthday Bash – Independence Oaks