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Home My WebLink AboutResolutions - 2026.08.13 - 43068 AGENDA ITEM: Fiscal Year 2026 Appropriation with the City of Oak Park for Tri-Party Road Improvement Program – Project No. 57871 DEPARTMENT: Board of Commissioners MEETING: Board of Commissioners DATE: Thursday, August 13, 2026 9:30 AM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2026-6889 Motion to approve Project No. 57871 submitted by the City of Oak Park and authorize the transfer of Tri-Party Road Improvement Program funds in the amount of $15,296 from Non-Departmental Transfers appropriation (9090101); further, amend the FY 2026 budget as detailed in the attached Schedule A – Budget Amendment; further, request that the Oakland County Clerk forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services, and the Community. ITEM CATEGORY SPONSORED BY Budget Amendment Linnie Taylor, Yolanda Smith Charles, Charles Cavell INTRODUCTION AND BACKGROUND Since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOC). On September 18, 2025, the Oakland County Board of Commissioners approved Resolution #2025-5690 _ 25-33 which appropriated $2,000,000 for the FY 2026 Tri-Party Road Improvement Program allocation for projects managed by the RCOC. The community, along with the RCOC, has identified a project and said project is ready to be undertaken immediately. The project meets the terms and conditions of the Tri-Party Road Improvement Program and the local cost participation agreement. Project Description: For the resurfacing of Greenfield Road from Lincoln Drive to 12 Mile Road. Construction on this project is expected to begin this summer. FISCAL IMPACT: Budget Amendment Attached Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at 248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional information. CONTACT ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 8/13/2026 AGENDA DEADLINE: 07/30/2026 4:30 PM ATTACHMENTS 1. 57871_Tri-Party_Oak Park_Schedule A-Budget Amendment 2. 57871_Tri-Party_Oak Park COMMITTEE TRACKING 2026-08-06 Economic Development & Infrastructure - Recommend to Board 2026-08-13 Full Board - Adopt Motioned by: Commissioner Penny Luebs Seconded by: Commissioner Robert Hoffman Yes: Charles Cavell, Ann Erickson Gault, Marcia Gershenson, Robert Hoffman, Brendan Johnson, Karen Joliat, Christine Long, Penny Luebs, Gwen Markham, William Miller III, Kristen Nelson, Robert Smiley, Yolanda Smith Charles, Michael Spisz, Linnie Taylor, David Woodward (16) No: None (0) Abstain: None (0) Absent: Michael Gingell, Philip Weipert (2) Passed Oakland County, Michigan Board of Commissioners - Fiscal Year 2026 Appropriation with the City of Oak Park for Tri-Party Road Improvement Program - Project No. 57871 Schedule "A" DETAIL R/E Fund Name Division Name Fund # (FND)Cost Center (CCN) # Account # (RC/SC) Program # (PRG) Grant ID (GRN) # Project ID # (PROJ) Region (REG) Budget Fund Affiliate (BFA) Ledger Account Summary Account Title FY 2026 Amendment FY 2027 Amendment FY 2028 Amendment E General Fund Non-Department FND10100 CCN9010101 SC740135 PRG153010 740000 Road Commission Tri-Party $15,296.00 $-$- E General Fund Non-Department FND10100 CCN9090101 SC740135 PRG196030 740000 Road Commission Tri-Party $(15,296.00)$-$- Total Expenditures $-$-$- Quality Life through Good Roads “We Care” Inter–Departmental Memorandum Programming Division DATE:July 15, 2026 TO:Michael Smith on behalf of Samuel Fitzer, P.E., Director of Engineering FROM:Michael Smith, Manager, Project Development SUBJECT:PROJECT NO. 57871, GREENFIELD ROAD LINCOLN DRIVE TO 12 MILE ROAD LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CITY OF OAK PARK Attached for your review and submission to the Board for their approval is the local cost participation agreement with the City of Oak Park for the resurfacing of Greenfield Road from Lincoln Drive to 12 Mile Road. Construction on this project is expected to begin this summer. The estimated total cost is $4,225,102 and will be partially funded with Surface Transportation Program funds in the amount of $3,449,037 and Tri-Party funds in the amount of $382,408. The remaining local match of $393,657will be funded by the Board. Our total estimated share is $521,127and is in the FY26 budget. The project is in the districts of County Commissioners Linnie Taylor, Yolanda Smith Charles, and Charlie Cavell. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. MS/ac Attachments Department Review / Approval MDO Review / Concur Mike Smith Digitally signed by Mike Smith Date: 2026.07.15 11:52:38 -04'00' Mike Smith, on behalf of Sam Fitzer, P.E. Digitally signed by Mike Smith, on behalf of Sam Fitzer, P.E. Date: 2026.07.15 11:52:49 -04'00' 13B COST PARTICIPATION AGREEMENT CONSTRUCTION Greenfield Road Lincoln Drive to 12 Mile City of Oak Park Board Project No. 57871 This Agreement, made and entered into this _____ day of _________________, 2026, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the City of Oak Park, hereinafter referred to as CVT #1, provides as follows: WHEREAS, the BOARD, CVT #1, the City of Berkley, hereinafter referred to as CVT #2, and the City of Southfield, hereinafter referred to as CVT #3 in cooperation with the Michigan Department of Transportation, hereinafter referred to as MDOT, have programmed the reconstruction of Greenfield Road from Lincoln Drive to 12 Mile, as described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within CVT #1, CVT #2 and CVT #3, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $4,225,102; and WHEREAS, the BOARD has entered into an agreement with MDOT in Contract No. 26- 5128 for the reconstruction of Greenfield Road under the Federal STP funding up to, and shall not exceed, the amount of $3,449,037; and WHEREAS, the BOARD, as the requesting party therein, will be the party financially responsible to MDOT to bear all costs of the PROJECT in excess of federal funds, hereinafter referred to as the LOCAL SHARE; and WHEREAS, share of said LOCAL SHARE involves certain designated and approved Tri-Party Program funding in the amount of $45,889, which shall be paid through equal contributions by the BOARD, CVT #1, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and 23rd July Greenfield Road - 2 - City of Oak Park Project No. 57871 5/18/2026 WHEREAS, all the parties hereto have reached a mutual understanding regarding the cost sharing for the LOCAL SHARE and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between CVT #1 and the BOARD that: 1. CVT #1, CVT #2, and CVT #3 approve of the PROJECT, declare its public necessity, and authorizes the BOARD and MDOT to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2. The PROJECT shall include total payments to the contractor. Any costs incurred by the BOARD prior to this agreement date shall be allowable. 3. The estimated total LOCAL SHARE is $776,065 and shall be invoiced in the following order: Tri-Party Program funding shall be invoiced first, simultaneously and proportionately: CVT #1 has agreed to contribute $45,889 and will fund their share from the Tri-Party Program. CVT #2 has agreed to contribute $145,315 and will fund their share from the Tri-Party Program. CVT #3 has agreed to contribute $191,204 and will fund their share from the Tri-Party Program. a. The BOARD shall contribute $521,127 which includes the CONTRIBUTION of $393,657 and Tri-Party funds in the amount of $127,470. b. Any LOCAL SHARE costs above $776,065 will be funded 100% by the BOARD. Greenfield Road - 3 - City of Oak Park Project No. 57871 5/18/2026 4. Upon execution of this agreement, the BOARD shall submit an invoice to CVT #1 in the amount of $15,296 (being 100% of Tri-Party contribution). 5. Upon execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $15,296 (being 100% of the -Party contribution). a. The invoice shall be sent to: Manager of Fiscal Services Oakland County Fiscal Services 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), CVT #1 and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. 7. The BOARD shall execute a separate Cost Participation Agreement with CVT#2 and CVT#3, for their share of the estimated PROJECT cost. Greenfield Road - 4 - City of Oak Park Project No. 57871 5/18/2026 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate By_________________________________________ Its_________________________________________ City of Oak Park By_________________________________________ Its_________________________________________ By_________________________________________ Its_________________________________________ By_________________________________________ Its_________________________________________ By_________________________________________ Its_________________________________________ Executive Managing Director Greenfield Road - 5 - City of Oak Park Project No. 57871 5/18/2026