HomeMy WebLinkAboutResolutions - 2026.08.13 - 43106
AGENDA ITEM: Grant Acceptance from the U.S. Department of Justice for the FY 2025 Edward
Byrne Memorial Justice Assistance Program
DEPARTMENT: Public Services - Pretrial & Justice Services
MEETING: Board of Commissioners
DATE: Thursday, August 13, 2026 9:30 AM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2026-6918
Motion to approve the grant funding from the U.S. Department of Justice for the FY 2025 Edward
Byrne Memorial Justice Assistance Program in the amount of $75,818 for the period of October 1,
2024, through September 30, 2028; further, authorize the Chair of the Board of Commissioners to
execute the agreement; further, amend the FY 2026 - FY 2028 budget as detailed in the attached
Schedule A.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
Oakland County applied for and has been awarded $75,818 in 2025 Edward Byrne Memorial
Justice Assistance Grant (JAG) program funding from the U.S. Department of Justice (DOJ), Office
of Justice Programs (OJP), Bureau of Justice Assistance (BJA). The grant period is October 1,
2024, through September 30, 2028 and there is no required grant match.
This is a multi-departmental grant between Pretrial Services, Prosecuting Attorney's Office and
Sheriff's Office. Pretrial Services allocation of $40,560 will be used for electronic monitoring services
for indigent defendants, the Prosecuting Attorney’s Office allocation of $23,838 will be used for
LexisNexis with AI technology improvement, and the Sheriff’s Office allocation of $11,420 will be
used to outfit the members of the Fire Investigation Unit with turnout gear and uniforms to align with
modifications to the NFPA standards.
POLICY ANALYSIS
• The grant award acceptance is due to the grantor by September 14, 2026, and the August
13, 2026, meeting is the only full BOC meeting before that deadline. Therefore, at the time
of the August 5, 2026 PHS meeting, this item will not have completed the Executive
Grant Review Process. A grant review sign-off and Schedule A will not be attached
until the August 13, 2026 Full Board meeting.
o As of August 11, this item has completed the Executive Grant Review Process.
A Schedule A and grant review sign off is now attached.
• The application for this award was granted an application exception by the Chair of the Board
of Commissioners on April 16, 2026.
• The Oakland County Sheriff's Office will allocate its funding to the Fire Investigation Unit;
o The Oakland County Sheriff’s Office Fire Investigation Unit is requesting grant funding
to purchase turnout gear and uniforms to align with modifications to the NFPA
Standards. Key aspects of NFPA 1970 for investigators include: 1) particulate-blocking
hoods – mandatory, with new sizing for better fit and coverage; 2) turnout gear
updated to improve contamination resistance, 3) UV resistance, and overall durability;
4) PFAS and chemical protection – stricter standards for reducing hazardous
chemicals in gear; and 5) heat stress management – new testing ensures a balance
between thermal protection and breathability. The Fire Investigation Unit is called out
to investigate immediately after the fire and, due to the nature of the work, they are
exposed to particulates, chemicals, and thermal elements more frequently.
• The Oakland County Prosecuting Attorney's Office will allocate its funding for Technology
Improvements;
o The Oakland County Prosecutor’s Office is committed to modernizing how we
prosecute violent crime. Currently, they rely on LexisNexis for legal research, briefing,
and motion work essential to building strong cases. To further this mission, they are
seeking grant funding for LexisNexis AI. This upgrade will significantly enhance the
speed and quality of their legal research and document preparation, enabling the
attorneys and paralegals to focus on what is most important, public safety and victims.
• The Oakland County Pretrial & Justice Services Division will allocate its funding for Daily
Electronic Monitoring;
o The Oakland County Pretrial & Justice Division is requesting grant funding to cover
electronic monitoring fees for indigent defendants ordered to supervision through the
Pretrial Supervision Unit. Funding would be used for any misdemeanor or felony
charge in which the defendant reports an inability to pay, or is unable to pay the fees
required to secure release from the Oakland County Jail as a condition of bail.
FISCAL IMPACT:
Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at
248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Betsey Hage, Principal Attorney
Gaia Piir, Fiscal Officer
Eric Schmidt, Manager Pretrial & Justice Services
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 8/13/2026
AGENDA DEADLINE: 07/30/2026 4:30 PM
ATTACHMENTS
1. FY2026 Edward Byrne Memorial Justice Assistance Grant JAG Schedule A (1)
2. Grant Review Sign-Off JAG updated
3. Pre-Acceptance Award Package_15PBJA-25-GG-03347-JAGX_011036_AW-166701 (1)
COMMITTEE TRACKING
2026-08-05 Public Health & Safety - Recommend to Board
2026-08-13 Full Board - Adopt
Motioned by: Commissioner Penny Luebs
Seconded by: Commissioner Robert Hoffman
Yes: Charles Cavell, Ann Erickson Gault, Marcia Gershenson, Robert Hoffman, Brendan
Johnson, Karen Joliat, Christine Long, Penny Luebs, Gwen Markham, William Miller III, Kristen
Nelson, Robert Smiley, Yolanda Smith Charles, Michael Spisz, Linnie Taylor, David Woodward
(16)
No: None (0)
Abstain: None (0)
Absent: Michael Gingell, Philip Weipert (2)
Passed
Oakland County, Michigan
FY2026 Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Schedule "A"
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID
(GRN) #
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2026
Amendment
R Multi Organizational Grants Sheriff Patrol Services - Marine Division FND11003 CCN4030601 RC610313 PRG116200 GRN-1004906 610000 Federal Operating Grant $11,420
R Multi Organizational Grants Pretrial and Justice FND11003 CCN1070401 RC610313 PRG113035 GRN-1004906 610000 Federal Operating Grant 40,560
R Multi Organizational Grants PA - Administration FND11003 CCN4010101 RC610313 PRG122000 GRN-1004906 610000 Federal Operating Grant 23,838
Total Revenue $75,818
E Law Enforcement Grants Sheriff Investigative/Forensic Services FND11003 CCN4030901 SC750581 PRG116260 GRN-1004906 750000 Uniforms $7,000
E Law Enforcement Grants Sheriff Investigative/Forensic Services FND11003 CCN4030901 SC750070 PRG116260 GRN-1004906 750000 Deputy Supplies $4,420
E Multi Organizational Grants Pretrial and Justice FND11003 CCN1070401 SC731458 PRG113131 GRN-1004906 730000 Professional Services 40,560
E Multi Organizational Grants PA - Administration FND11003 CCN4010101 SC774636 PRG122000 GRN-1004906 770000 Info Tech Operations 23,838
Total Expenditures $75,818
GRANT REVIEW SIGN-OFF – Pretrial & Justice, Sheriff, and Prosecutor’s Office
GRANT NAME: FY2026 PY2025 JAG Edward Byrne Memorial Justice AWD00850
FUNDING AGENCY: U.S. Dept of Justice
DEPARTMENT CONTACT: Eric Schmidt, Gaia Piir, and Betsy Hage
STATUS: Acceptance (Greater than $50,000)
DATE: 08/11/2026
DEPARTMENT REVIEW
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
Washington, D.C. 20531
Name and Address of Recipient: COUNTY OF OAKLAND
1200 N TELEGRAPH RD
City, State and Zip:PONTIAC, MI 48341
Recipient UEI:HZ4EUKDD7AB4
Project Title: Sheriff’s Office (OCSO) Fire
Investigation Unit - Turnout gear and
uniformsProsecuting Attorney’s Office –
Technology Upgrade Pretrial Justice – Case
Management - Electronic Monitoring
Award Number: 15PBJA-25-GG-03347-JAGX
Solicitation Title: BJA FY25 Edward Byrne Memorial Justice Assistance Grant (JAG) Program – Local Formula
Federal Award Amount: $75,818.00 Federal Award Date: 7/31/26
Awarding Agency: Office of Justice Programs
Bureau of Justice Assistance
Award Type:Initial
Funding Instrument Type:Grant
Opportunity Category: M
Assistance Listing:
16.738 - Edward Byrne Memorial Justice Assistance Grant Program
Project Period Start Date: 10/1/24 Project Period End Date: 9/30/28
Budget Period Start Date: 10/1/24 Budget Period End Date : 9/30/28
Project Description:
Project: County of Oakland – Sheriff’s Office – Fire Investigation Unit
The Oakland County Sheriff’s Office Fire Investigation Unit is requesting grant funding to purchase turnout gear
and uniforms to align with modifications to the NFPA Standards. Key aspects of NFPA 1970 for investigators
include: 1) particulate-blocking hoods – mandatory, with new sizing for better fit and coverage; 2) turnout gear –
updated to improve contamination resistance, 3) UV resistance, and overall durability; 4) PFAS and chemical
protection – stricter standards for reducing hazardous chemicals in gear; and 5) heat stress management – new
testing ensures a balance between thermal protection and breathability. The Fire Investigation Unit is called out
to investigate immediately following the fire, and, due to the immediate nature of the work, they are exposed to
particulates, chemicals, and thermal elements more frequently.
Project: County of Oakland – Prosecuting Attorney’s Office – Technology Improvement
Page: 1 of 25
The Oakland County Prosecutor’s Office is committed to modernizing how we prosecute violent crime.
Currently, they rely on LexisNexis for legal research, briefing, and motion work essential to building strong
cases. To further this mission, they are seeking grant funding for LexisNexis AI. This upgrade will significantly
enhance the speed and quality of their legal research and document preparation, enabling the attorneys and
paralegals to focus on what is most important, public safety and victims.
Project: County of Oakland – Pretrial & Justice Services – Daily Electronic Monitoring
The Oakland County Pretrial & Justice Division is requesting grant funding to cover electronic monitoring fees
for indigent defendants ordered to supervision through the Pretrial Supervision Unit. Funding would be used for
any misdemeanor or felony charge in which the defendant reports an inability to pay, or is unable to pay the fees
required to secure release from the Oakland County Jail as a condition of bail.
Award Letter
July 31, 2026
Dear David Woodward,
On behalf of the Attorney General, it is my pleasure to inform you the Office of Justice Programs (OJP) has approved
the application submitted by COUNTY OF OAKLAND for an award under the funding opportunity entitled 2025 BJA
FY25 Edward Byrne Memorial Justice Assistance Grant (JAG) Program – Local Formula. The approved award amount
is $75,818.
Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before
accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information,
Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award
Offer also includes any Other Award Documents.
Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but
also compliance with assurances and certifications that relate to conduct during the period of performance for the
award. These requirements encompass financial, administrative, and programmatic matters, as well as other important
matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the
assurances and certifications, and the application as approved by OJP , so that they understand the award
requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies
for non-compliance, which may include termination of the award and/or a requirement to repay award funds.
Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator,
and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to
ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the
entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts
of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and
Page: 2 of 25
certification, within 45 days from the award date.
To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if
you haven’t already completed the enrollment process in ASAP. The Entity Administrator should have already received
an email from ASAP to initiate this process.
Congratulations, and we look forward to working with you.
Maureen A. Henneberg
Deputy Assistant Attorney General
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) enforces federal
civil rights laws and other provisions that prohibit discrimination by recipients of federal financial assistance from OJP,
the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW).
Several civil rights laws, including Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of
1973, require recipients of federal financial assistance (recipients) to give assurances that they will comply with those
laws. Taken together, these and other civil rights laws prohibit recipients from discriminating in the provision of
services and employment because of race, color, national origin, religion, disability, and sex or from discriminating in
the provision of services on the bases of age.
Some recipients of DOJ financial assistance have additional obligations to comply with other applicable
nondiscrimination provisions like the Omnibus Crime Control and Safe Streets Act of 1968, which prohibits
discrimination on the basis of religion in addition to race, color, national origin, and sex. Recipients may also have
related requirements regarding the development and implementation of equal employment opportunity programs.
OCR provides technical assistance, training, and other resources to help recipients comply with civil rights obligations.
Further, OCR administratively enforces civil rights laws and nondiscrimination provisions by investigating DOJ
recipients that are the subject of discrimination complaints. In addition, OCR conducts compliance reviews of DOJ
recipients based on regulatory criteria. These investigations and compliance reviews permit OCR to evaluate whether
DOJ recipients are providing services to the public and engaging in employment practices in a nondiscriminatory
manner .
For more information about OCR, your civil rights and nondiscrimination responsibilities, how to notify your employees
or beneficiaries of their civil rights protections and responsibilities and how to file a complaint, as well as technical
assistance, training, and other resources, please visit www.ojp.gov/program/civil-rights-office/outreach. If you would
like OCR to assist you in fulfilling your civil rights or nondiscrimination responsibilities, please contact us at askOCR@o
jp.usdoj.gov or www.ojp.gov/program/civil-rights-office/about#ocr-contacts .
Memorandum Regarding NEPA
NEPA Letter Type
OJP - Ongoing NEPA Compliance Incorporated into Further Developmental Stages
NEPA Letter
All BJA awards are subject to the National Environmental Policy Act (NEPA, 42 U.S.C. 4321 et seq.) and other related
federal laws (including the National Historic Preservation Act), if applicable. Award recipients (and subrecipients, as
applicable) must support BJA’s compliance with NEPA by providing details about their project, its location, and any
resources that might be affected. BJA complies with NEPA (and other related federal laws) for an award-funded activity
by evaluating the environmental impacts of the activity in one of three levels of analysis: a Categorical Exclusion
(CATEX), an Environmental Assessment (EA), or an Environmental Impact Statement (EIS). See
https://bja.ojp.gov/funding/nepa-guidance for additional information regarding NEPA implementation.
Carefully review the conditions on this award for information about any requirements specific to NEPA compliance for
Page: 3 of 25
this award.
After completion of any required environmental analysis, throughout the term of this award the recipient must inform
BJA of (1) any change(s) that it is considering making to the previously assessed activity that may be relevant to
environmental impact; or (2) any proposed new activities or changed circumstances that may require assessment as to
environmental impact, such as new activities that involve the use of chemicals or involve construction or major
renovation. The recipient may not implement a proposed change or new activity until BJA, with the assistance of the
recipient, has determined whether the proposed change or new activity (or changed circumstances) will require
additional review under NEPA. Approval for implementation will not be unreasonably withheld as long as any
requested modification(s) is consistent with eligible program purposes and found acceptable under an approved
environmental impact review process.
Questions about NEPA compliance may be directed to your grant manager.
NEPA Coordinator
First Name
Chris
Middle Name
no value
Last Name
Casto
Award Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Recipient Information
Recipient Name
UEI
HZ4EUKDD7AB4
Street 1
1200 N TELEGRAPH RD Street 2
City
PONTIAC
State/U.S. Territory
Michigan
Zip/Postal Code
48341
Country
United States
County/Parish
Province
Award Details
Federal Award Date
7/31/26
Award Type
Initial
Award Number
15PBJA-25-GG-03347-JAGX
Supplement Number
00
Page: 4 of 25
Federal Award Amount
$75,818.00
Funding Instrument Type
Grant
Assistance Listing
Number Assistance Listings Program Title
16.738 Edward Byrne Memorial Justice Assistance Grant Program
Statutory Authority
Pub. L. No. 90-351, Title I, Part E, subpart 1 (codified at 34 U.S.C. 10151-10158); see also 28 U.S.C. 530C(a)
[ ] I have read and understand the information presented in this section of the Federal Award Instrument .
Project Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Solicitation Title
2025 BJA FY25 Edward Byrne Memorial Justice
Assistance Grant (JAG) Program – Local Formula
Application Number
GRANT14616132
Awarding Agency
OJP
Program Office
BJA
Grant Manager Name
Andre Murray
Phone Number
202-598-9802
E-mail Address
Andre.Murray@usdoj.gov
Project Title
Sheriff’s Office (OCSO) Fire Investigation Unit - Turnout gear and uniformsProsecuting Attorney’s Office – Technology
Upgrade Pretrial Justice – Case Management - Electronic Monitoring
Performance Period Start
Date
10/01/2024
Performance Period End Date
09/30/2028
Budget Period Start Date
10/01/2024
Budget Period End Date
09/30/2028
Project Description
Project: County of Oakland – Sheriff’s Office – Fire Investigation Unit
The Oakland County Sheriff’s Office Fire Investigation Unit is requesting grant funding to purchase turnout gear
and uniforms to align with modifications to the NFPA Standards. Key aspects of NFPA 1970 for investigators
include: 1) particulate-blocking hoods – mandatory, with new sizing for better fit and coverage; 2) turnout gear –
Page: 5 of 25
updated to improve contamination resistance, 3) UV resistance, and overall durability; 4) PFAS and chemical
protection – stricter standards for reducing hazardous chemicals in gear; and 5) heat stress management – new
testing ensures a balance between thermal protection and breathability. The Fire Investigation Unit is called out
to investigate immediately following the fire, and, due to the immediate nature of the work, they are exposed to
particulates, chemicals, and thermal elements more frequently.
Project: County of Oakland – Prosecuting Attorney’s Office – Technology Improvement
The Oakland County Prosecutor’s Office is committed to modernizing how we prosecute violent crime.
Currently, they rely on LexisNexis for legal research, briefing, and motion work essential to building strong
cases. To further this mission, they are seeking grant funding for LexisNexis AI. This upgrade will significantly
enhance the speed and quality of their legal research and document preparation, enabling the attorneys and
paralegals to focus on what is most important, public safety and victims.
Project: County of Oakland – Pretrial & Justice Services – Daily Electronic Monitoring
The Oakland County Pretrial & Justice Division is requesting grant funding to cover electronic monitoring fees
for indigent defendants ordered to supervision through the Pretrial Supervision Unit. Funding would be used for
any misdemeanor or felony charge in which the defendant reports an inability to pay, or is unable to pay the fees
required to secure release from the Oakland County Jail as a condition of bail.
[ ] I have read and understand the information presented in this section of the Federal Award Instrument .
Financial Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
[ ] I have read and understand the information presented in this section of the Federal Award Instrument .
Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Condition 1
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Compliance with general appropriations-law restrictions on the use of federal funds (FY 2025)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions that may be set out in applicable
appropriations acts are indicated at https://ojp.gov/funding/Explore/FY25AppropriationsRestrictions.htm, and are
incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might
fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not
proceed without the express prior written approval of OJP.
Condition 2
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 38.
Among other things, 28 C.F.R. Part 38 states that recipients may not use direct Federal financial assistance from the
Department of Justice to support or engage in any explicitly religious activities except when consistent with the
Establishment Clause of the First Amendment to the U.S. Constitution and any other applicable requirements. An
organization receiving Federal financial assistance also may not, in providing services funded by the Department of
Justice or in outreach activities related to such services, discriminate against a program beneficiary or prospective
program beneficiary on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or
participate in a religious practice. Part 38 also sets out rules and requirements that pertain to recipient and subrecipient
("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements
that pertain to recipients and subrecipients that are faith-based or religious organizations. In addition, Part 38 states
that a faith-based organization that participates in a Department of Justice funded program retains its independence
from the Government and may continue to carry out its mission consistent with religious freedom and conscience
protections in Federal law.
Recipients and subrecipients that provide social services under this award must give written notice to beneficiaries and
prospective beneficiaries prior to the provision of services (if practicable) which shall include language substantially
similar to the language in 28 CFR Part 38, Appendix C, sections (1) through (4). A sample written notice may be found
at https://www.ojp.gov/program/civil-rights-office/partnerships-faith-based-and-other-neighborhood-organizations.
In certain instances, a faith-based or religious organization may be able to take religion into account when making
hiring decisions, provided it satisfies certain requirements. For more information, see “Nondiscrimination provisions and
the Religious Freedom Restoration Act,” accessible at https://www.ojp.gov/funding/explore/legaloverview2025/
civilrightsrequirements.
Condition 3
Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference here.
Condition 4
All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants
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administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any subaward are posted on the OJP website at https://ojp.gov/
funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal
authorization), and are incorporated by reference here.
Condition 5
Specific post-award approval required to use a noncompetitive approach in any procurement contract that would
exceed the Simplified Acquisition Threshold
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold, as set forth in the Federal Acquisition Regulations (FAR). See the definition of
simplified acquisition threshold in the FAR at 48 CFR part 2, subpart 2.1. This condition applies to agreements that --
for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore
does not consider a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OJP award are posted on the OJP website at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm
(Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract
(if contract would exceed Simplified Acquisition Threshold)), and are incorporated by reference here.
Condition 6
Federal Civil Rights and Nondiscrimination Laws (certification)
The recipient agrees that its compliance with all applicable Federal civil rights and nondiscrimination laws is material to
the government's decision to make this award and any payment thereunder, including for purposes of the False Claims
Act (31 U.S.C. 3729-3730 and 3801-3812), and, by accepting this award, certifies that it does not operate any
programs (including any such programs having components relating to diversity, equity, and inclusion) that violate any
applicable Federal civil rights or nondiscrimination laws.
Condition 7
Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any assurances or certifications
submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that a
legal notice regarding award requirements is necessary or that it will not enforce, or enforce only in part, one or more
requirements otherwise applicable to the award. Any such notice or exception regarding enforcement, including any
such notice or exception made during the period of performance, is (or will be during the period of performance) set out
through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices: Special circumstances as to particular
award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and incorporated by reference into the
award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material
requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all
assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of
performance.
Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition
incorporated by reference below, or an assurance or certification related to conduct during the award period -- may
result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may
withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other
legal action as appropriate.
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Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment
or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held,
instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this
award.
Condition 8
Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold
award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
Condition 9
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements"), including, without
limitation, the provisions regarding termination in 2 C.F.R. 200.340, apply to this award from OJP.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and
subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at
any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF
425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at
any tier) must provide access, include performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.334.
In the event that an award-related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
Condition 10
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector
General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other
person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm
(select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General,
Investigations Division, ATTN: Fraud Detection Office, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3)
by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
Condition 11
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Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis"
indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must
advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part
200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined
by the Part 200 Uniform Requirements.
Condition 12
Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and
other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations,
policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
Condition 13
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this
award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the
program solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
Condition 14
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
(currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any
updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide.
Condition 15
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including 28 C.F.R. § 42.106(d), 28 C.F.R. § 42.405(c), and 28 C.F.R. § 42.505(f), which
contain notice requirements that covered recipients must follow regarding the dissemination of information regarding
federal nondiscrimination requirements.
Condition 16
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or
in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal
statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a
subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may
interact with participating minors. This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm
(Award condition: Determination of suitability required, in advance, for certain individuals who may interact with
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participating minors), and are incorporated by reference here.
Condition 17
Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time
during the course of the period of performance under this award, the recipient must disclose that fact and certain
related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high
risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past
performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the
following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient
was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and
email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency.
Condition 18
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must--
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole
or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the
individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under
this award of both--
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to
hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award
requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain
records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with
Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for
the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes
(without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the
hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient
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(or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate
person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify
procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm
employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with
award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United
States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient
at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website
(https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-Verify at E-
VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.
Condition 19
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
Condition 20
Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially
reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The
reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and
cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified
to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
Condition 21
Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient--
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a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written
notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if
expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or
both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that
prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it
will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
Condition 22
OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-and-subgrantees.
Condition 23
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal
funds during the period of performance for this award, the recipient promptly must determine whether funds from any of
those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical
cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding
agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding
agency, must seek a budget-modification or change-of-project-scope Grant Award Modification (GAM) to eliminate any
inappropriate duplication of funding.
Condition 24
Required training for Grant Award Administrator and Financial Manager
The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP
financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the
award. Successful completion of such a training on or after January 1, 2022, will satisfy this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period
of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP
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financial management and grant administration training" by 120 calendar days after the date the Entity Administrator
enters updated Grant Award Administrator or Financial Manager information in JustGrants. Successful completion of
such a training on or after January 1, 2022, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for
purposes of this condition is available at https://onlinegfmt.training.ojp.gov/. All trainings that satisfy this condition
include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply
with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on
this award.
Condition 25
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41
U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an
employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to
public health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to
contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
Condition 26
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high-
risk" for purposes of the DOJ high-risk grantee list.
Condition 27
Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an
actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores,
maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the
scope of an OJP grant-funded program or activity, or (2) uses or operates a "Federal information system" (OMB
Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of
PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an
imminent breach.
Condition 28
Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently
accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as
maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients (first-
tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the
unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site
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at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal
Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated
to any business or non-profit organization that he or she may own or operate in his or her name).
Condition 29
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may
be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by
law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing,
extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an
exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might
fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJP.
Condition 30
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
Among other items, 28 C.F.R. § 54.140 contains notice requirements that covered recipients must follow regarding the
dissemination of information regarding federal nondiscrimination requirements.
Condition 31
The recipient understands that, in accepting this award, the Authorized Representative declares and certifies, among
other things, that he or she possesses the requisite legal authority to accept the award on behalf of the recipient entity
and, in so doing, accepts (or adopts) all material requirements that relate to conduct throughout the period of
performance under this award. The recipient further understands, and agrees, that it will not assign anyone to the role
of Authorized Representative during the period of performance under the award without first ensuring that the
individual has the requisite legal authority.
Condition 32
Verification and updating of recipient contact information
The recipient must verify its Grant Award Administrator, Financial Manager, and Authorized Representative contact
information in JustGrants, including telephone number and e-mail address. If any information is incorrect or has
changed, the award recipient’s Entity Administrator must make changes to contact information through DIAMD.
Instructions on how to update contact information in JustGrants can be found at https://justicegrants.usdoj.gov/training/
training-entity-management.
Condition 33
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $30,000 or more
and, in certain circumstances, to report the names and total compensation of the five most highly compensated
executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient
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obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are set forth
in 2 C.F.R. part 170, Appendix A (“Award Term”) and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or (2) an
award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
Note: In early March 2025, the reporting system that had been used for subaward reporting, the FFATA (Federal
Funding Accountability and Transparency Act) Subaward Reporting System (FSRS) was retired and functionality
moved to SAM.gov. For more information, including steps on how to connect your FSRS account to SAM.gov, visit
https://sam.gov/fsrs.
Condition 34
The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with
BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic
desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks, including documentation related to any subawards made under this award. Further, the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's DOJ
awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant funds;
referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk grantee;
or termination of an award(s).
Condition 35
Any publication (e.g., curricula, training materials, publications, reports, videos, or any other written, web-based, or
audio-visual, or other materials) funded in whole or in part under this award, (with the exception of press releases,
websites, and mobile applications), shall contain the following statement: “This project was supported by Grant No.
<Award_Number> awarded by the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of
Justice. Points of view or opinions in this document are those of the author and do not necessarily represent the official
position or policies of the U.S. Department of Justice."
Any website or mobile application that is funded in whole or in part under this award must include the following
statement where most practicable: "This website [or application] was supported by Grant No. <Award_Number>
awarded by the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Neither the U.S.
Department of Justice nor any of its components operate, control, are responsible for, or necessarily endorse, this
website [or application] (including, without limitation, its content, technical infrastructure, and policies, and any services
or tools provided)." The full text of the foregoing statement must be clearly visible. The statement may also be included
through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the statement.
Upon specific request by BJA, the recipient must submit to BJA for review and approval (or, for recipients or
subrecipients that are institutions of higher education, review and comment) any publication or product developed
under this award at least 30 working days prior to the targeted dissemination date.
The current edition of the DOJ Grants Financial Guide provides additional guidance on allowable printing and
publication activities.
Condition 36
Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231
and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further
agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28
C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23 for any applicable project.
Condition 37
The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
activities within this project.
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Condition 38
Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all OJP
policies and procedures regarding the protection of human research subjects, including obtainment of Institutional
Review Board approval, if appropriate, and subject informed consent.
Condition 39
Compliance with 28 C.F.R. Part 23
With respect to any information technology system funded or supported by funds under this award, the recipient (and
any subrecipient at any tier) must comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if
OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may,
at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur,
the recipient may be fined as per 34 U.S.C. 10231(c)-(d). The recipient may not satisfy such a fine with federal funds.
Condition 40
Justice Information Sharing
Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing
Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) must conform to the Global Standards
Package (GSP) and all constituent elements, where applicable, as described at: https://bja.ojp.gov/program/it/gsp-
grant-condition. The recipient (and any subrecipient at any tier) must document planned approaches to information
sharing and describe compliance with the GSP and appropriate privacy policy that protects shared information, or
provide detailed justification for why an alternative approach is recommended.
Condition 41
Avoidance of duplication of networks
To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems that involve interstate connectivity between jurisdictions, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the recipient can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality
of an existing or proposed IT system.
Condition 42
Law enforcement task forces - required training
Within 120 days of award acceptance, each current member of a law enforcement task force funded with award funds
who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank,
must complete required online task force training. Additionally, all future task force members must complete this
training once during the period of performance for this award, or once every four years if multiple OJP awards include
this requirement.
The required training is available free of charge online through the BJA-funded Center for Task Force Integrity and
Leadership (www.ctfli.org). The training addresses task force effectiveness, as well as other key issues including
privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight
and accountability. If award funds are used to support a task force, the recipient must compile and maintain a task
force personnel roster, along with course completion certificates.
Additional information regarding the training is available through BJA's web site and the Center for Task Force Integrity
and Leadership (www.ctfli.org).
Condition 43
Compliance with National Environmental Policy Act and related statutes
Upon request, the recipient (and any subrecipient at any tier) must assist BJA in complying with the National
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Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental
requirements in the use of these award funds, either directly by the recipient or by a subrecipient. Accordingly, the
recipient agrees to determine if any of the following activities will be funded by the grant prior to obligating funds for any
of these purposes. If it is determined that any of the following activities will be funded by the award, the recipient
agrees to contact BJA, and follow instructions regarding NEPA compliance.
The activities covered by this condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior
use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments;
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories; and
f. Any extraordinary or unusual project with potential to have a significant environmental impact.
The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA.
Condition 44
The recipient shall ensure that each DNA analysis conducted under this award will be performed either (1) by
accredited government-owned laboratories, or (2) through an accredited fee-for-service vendor. The accreditation must
be by an accrediting body that is a signatory to an internationally recognized arrangement and that offers accreditation
to forensic science conformity assessment bodies using an accreditation standard that is recognized by that
internationally recognized arrangement. Any laboratory conducting STR, Y-STR, or mitochondrial DNA testing undergo
external audits not less than once every 2 years that demonstrate compliance with the DNA Quality Assurance
Standards established by the Director of the Federal Bureau of Investigation.
If award funds are used for DNA testing of evidentiary materials, recipients shall ensure that any resulting eligible DNA
profiles must be uploaded to the Combined DNA Index System ("CODIS," the DNA database operated by the FBI) by a
government DNA laboratory with access to CODIS, and, where applicable, uploaded to the National DNA Index
System (NDIS). Award funds may be used for forensic genetic genealogy in accordance with United States
Department of Justice Interim Policy Forensic Genealogical DNA Analysis and Searching and program requirements.
With the exception of Forensic Genetic Genealogy, no profiles generated under this award may be entered or
uploaded into any non-governmental DNA database without prior express written approval from BJA. Award funds may
not be used for the purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for
entry into CODIS. Booking agencies should work with their state CODIS agency to ensure all requirements are met for
participation in Rapid DNA (see National Rapid DNA Booking Operational Procedures Manual).
The recipient shall ensure that each DNA analysis conducted and each DNA profile generated under this award, and
each stored DNA sample that results from this award, are maintained in accordance with any applicable federal privacy
requirements and restrictions on disclosure.
Condition 45
Recipients utilizing award funds for forensic genealogy testing must adhere to the United States Department of Justice
Interim Policy Forensic Genealogical DNA Analysis and Searching (https://www.justice.gov/olp/page/file/1204386/
download), and must collect and report the metrics identified in Section IX of that document to BJA.
Condition 46
Establishment of trust fund
If award funds are being drawn down in advance, the recipient (or a subrecipient, with respect to a subaward) is
required to establish a trust fund account. Recipients (and subrecipients) must maintain advance payments of federal
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awards in interest-bearing accounts, unless regulatory exclusions apply (2 C.F.R. 200.305(b)(11)). The trust fund,
including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the
Edward Byrne Memorial Justice Assistance Grant (JAG) Program. The recipient also agrees to obligate the award
funds in the trust fund (including any interest earned) during the period of performance for the award and expend within
90 days thereafter. Any unobligated or unexpended funds, including interest earned, must be returned to OJP at the
time of closeout.
Condition 47
As of the first day of the period of performance for the award, the recipient may choose to incur project costs using
non-federal funds, but any such project costs are incurred at the recipient's risk until, at a minimum-- (1) the recipient
makes a valid acceptance of the award, and (2) all applicable withholding conditions are removed by OJP (via an
Award Condition Modification (ACM)). (A withholding condition is a condition in the award document that precludes the
recipient from expending or drawing down all or a portion of the award funds until the condition is removed.)
Except to the extent (if any) that an award condition expressly precludes reimbursement of project costs incurred "at-
risk," if and when the recipient makes a valid acceptance of this award and OJP removes each applicable withholding
condition through an Award Condition Modification (ACM), the recipient is authorized to obligate (federal) award funds
to reimburse itself for project costs incurred "at-risk" earlier during the period of performance (such as project costs
incurred prior to award acceptance or prior to removal of an applicable withholding condition), provided that those
project costs otherwise are allowable costs under the award.
Condition 48
Submission of eligible records relevant to the National Instant Background Check System
Consonant with federal statutes that pertain to firearms and background checks -- including 18 U.S.C. 922 and 34
U.S.C. ch. 409 -- if the recipient (or any subrecipient at any tier) uses this award to fund (in whole or in part) a specific
project or program (such as a law enforcement, prosecution, or court program) that results in any court dispositions,
information, or other records that are "eligible records" (under federal or State law) relevant to the National Instant
Background Check System (NICS), or that has as one of its purposes the establishment or improvement of records
systems that contain any court dispositions, information, or other records that are "eligible records" (under federal or
State law) relevant to the NICS, the recipient (or subrecipient, if applicable) must ensure that all such court
dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the NICS
are promptly made available to the NICS or to the "State" repository/database that is electronically available to (and
accessed by) the NICS, and -- when appropriate -- promptly must update, correct, modify, or remove such NICS-
relevant "eligible records".
In the event of minor and transitory non-compliance, the recipient may submit evidence to demonstrate diligent
monitoring of compliance with this condition (including subrecipient compliance). DOJ will give great weight to any such
evidence in any express written determination regarding this condition.
Condition 49
Compliance with trauma kit standards
If the recipient uses funds under this award to purchase trauma kits or trauma kit components, the recipient must
ensure that the trauma kits purchased meet the performance standards established consistent with 34 U.S.C. §
10202(d), as such standards are in effect at the time of purchase.
Condition 50
Initial period of performance; requests for extension.
The recipient understands that for award amounts of less than $25,000 under JAG, the initial period of performance of
the award will be less than four years. The recipient further understands that any requests for an extension of the
period of performance for an award of less than $25,000 will be approved automatically for up to a total period of
performance of four years, pursuant to 34 U.S.C. 10152(f) and in accordance with the Notice of Funding Opportunity
(NOFO) associated with this award.
Any request for an extension of the period of performance beyond a four-year award period will require approval, and
the approval (if any) will be at the discretion of OJP.
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Condition 51
Noninterference (with award funds and within the funded "program or activity") with federal law enforcement: No public
disclosure of certain law-enforcement-sensitive information
SCOPE. This condition applies throughout the entire award period of performance. Its provisions must be among those
included in any subaward (at any tier).
1. No use of funds to interfere: No public disclosure of federal law-enforcement information in order to conceal, harbor,
or shield.
Consistent with the purposes and objectives of federal law enforcement statutes and federal criminal law (including 8
U.S.C. 1324 and 18 U.S.C. chs. 1, 49, 227), no State or local government entity, agency, or official (including a
government-contracted correctional facility) may use funds under this award to make any public disclosure of any
federal law-enforcement information in a direct or indirect attempt to conceal, harbor, or shield from detection any
fugitive from justice under 18 U.S.C. ch. 49, or any alien who has come to, entered, or remains in the United States in
violation of 8 U.S.C. ch. 12—without regard to whether such disclosure would constitute (or could form a predicate for)
a violation of 18 U.S.C. 1071 or 1072 or of 8 U.S.C. 1324(a).
2. Noninterference: No public disclosure of federal law-enforcement information in order to conceal, harbor, or shield
within the funded “program or activity.”
With respect to the "program or activity" funded in whole or part under this award (including any such program or
activity of any subrecipient at any tier), and consistent with federal law as cited in para. 1 of this condition, no State or
local government entity, agency, or official (including a government-contracted correctional facility) within the funded
program or activity may make any public disclosure of any federal law-enforcement information in a direct or indirect
attempt to conceal, harbor, or shield from detection any fugitive from justice under 18 U.S.C. ch. 49, or any alien who
has come to, entered, or remains in the United States in violation of 8 U.S.C. ch. 12—without regard to whether such
disclosure would constitute (or could form a predicate for) a violation of 18 U.S.C. 1071 or 1072 or of 8 U.S.C. 1324(a).
3. Monitoring. The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this
condition.
4. Allowable costs. To the extent that such costs are not reimbursed under any other federal program, award funds
may be obligated for the reasonable, necessary, and allocable costs (if any) of actions (e.g., training) designed to
ensure compliance with this condition.
5. Rules of construction.
A. For purposes of this condition—
(1) the term "alien" means what it means under section 101 of the Immigration and Nationality Act (see 8 U.S.C.
1101(a)(3));
(2) the term "federal law-enforcement information" means law-enforcement-sensitive information communicated or
made available, by the federal government, to a State or local government entity, agency, or official, through any
means, including, without limitation—
(a) through any database,
(b) in connection with any law enforcement partnership or task-force,
(c) in connection with any request for law enforcement assistance or -cooperation, or
(d) through any deconfliction (or courtesy) notice of planned, imminent, commencing, continuing, or impending federal
law enforcement activity;
(3) the term "law-enforcement-sensitive information" means records or information compiled for any law-enforcement
purpose; and
(4) the term "public disclosure" means any communication or release other than one—
(a) within the recipient, or
(b) to any subrecipient (at any tier) that is a government entity.
B. This condition shall be enforceable to the extent that it does not otherwise contravene any express requirement of
any federal law, or of any judicial ruling, governing or applicable to the award.
C. The "Rules of Construction" set out in the "Noninterference (with award funds and within the funded "program or
activity") with federal law enforcement: information-communication restrictions; ongoing compliance" award condition
are incorporated by reference as though set forth here in full.
Condition 52
Noninterference (with award funds and within the funded "program or activity") with federal law enforcement:
information-communication restrictions
SCOPE. This condition applies throughout the entire award period of performance. Its provisions must be among those
included in any subaward (at any tier).
1. Throughout the entire award period of performance, no State or local government entity, -agency, or -official may
use funds under this award (including under any subaward, at any tier) to prohibit or in any way restrict—
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(1) any government entity or -official from sending or receiving information regarding citizenship or immigration status
to or from DHS; or
(2) a government entity or agency from sending, requesting or receiving, or exchanging information regarding
immigration status to, from, or with DHS, or from maintaining such information.
Any prohibition (or restriction) that violates this condition is an "information-communication restriction" under this
award.
2. With respect to the "program or activity" funded in whole or part under this award (including any such program or
activity of any subrecipient at any tier), throughout the entire award period of performance, no State or local
government entity, agency, or official may implement an “information-communication restriction.”
3. The recipient's monitoring responsibilities include monitoring of subrecipient compliance with the requirements of
this condition.
4. Allowable costs. Compliance with these requirements is an authorized and priority purpose of this award. To the
extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) that the recipient, or any subrecipient at any tier that is a State or
local government incurs to implement this condition.
5. Rules of Construction.
A. For purposes of this condition:
(1) "State" and "local government" include any agency or other entity thereof, but not any public institution of higher
education or Indian tribe.
(2) "Program or activity" means what it means under title VI of the Civil Rights Act of 1964 (see 42 U.S.C. 2000d-4a).
(3) "Immigration status" means what it means under 8 U.S.C. 1373 and 8 U.S.C. 1644; and terms that are defined in 8
U.S.C. 1101 mean what they mean under that section 1101, except that "State" also includes American Samoa.
(4) “DHS” means the U.S. Department of Homeland Security.
B. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, any
State or local government, or any other entity (or individual) to violate any federal law, including any applicable civil
rights or nondiscrimination law.
C. This condition shall be enforceable to the extent that it does not otherwise contravene any express requirement of
any federal law, or of any judicial ruling, governing or applicable to the award.
Condition 53
Noninterference (with award funds and within the funded "program or activity") with federal law enforcement: Notice of
scheduled release
SCOPE. This condition applies throughout the entire award period of performance. Its provisions must be among those
included in any subaward at any tier.
1. No use of funds to interfere with "removal" process: Notice of scheduled release date and time.
Consonant with federal law enforcement statutes—including 8 U.S.C. 1231 (for an alien incarcerated by a State or
local government, a 90-day "removal period" during which the federal government "shall" detain and then "shall"
remove an alien from the U.S. "begins" no later than "the date the alien is released from ... confinement"; also, the
federal government is expressly authorized to make payments to a "State or a political subdivision of the State ... with
respect to the incarceration of [an] undocumented criminal alien"); 8 U.S.C. 1226 (the federal government "shall take
into custody" certain criminal aliens "when the alien is released"); and 8 U.S.C. 1366 (requiring an annual report to
Congress on "the number of illegal alien[ felons] in Federal and State prisons" and programs underway "to ensure the
prompt removal" from the U.S. of removable "criminal aliens")—no State or local government entity, agency, or official
(including a government-contracted correctional facility) may use funds under this award to interfere with the "removal"
process by failing to provide (as early as practicable (see para. 5.B. below)) advance notice to DHS of the scheduled
release date and time for a particular alien, if a State or local government (or government-contracted) correctional
facility receives from DHS a formal written request pursuant to the INA that seeks such advance notice.
2. Noninterference with "removal" process: Notice of scheduled release date and time within the funded “program or
activity.”
With respect to the "program or activity" funded in whole or part under this award (including any such program or
activity of any subrecipient at any tier), and consonant with federal law enforcement statutes as cited in para. 1 of this
condition, no State or local government entity, agency, or official (including a government-contracted correctional
facility) within the funded program or activity may interfere with the "removal" process by failing to provide (as early as
practicable (see para. 4.B. below)) advance notice to DHS of the scheduled release date and time for a particular alien,
if a State or local government (or government-contracted) correctional facility receives from DHS a formal written
request pursuant to the INA that seeks such advance notice.
3. Monitoring. The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this
condition.
4. Allowable costs. To the extent that such costs are not reimbursed under any other federal program, award funds
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may be obligated for the reasonable, necessary, and allocable costs (if any) of actions (e.g., training) designed to
ensure compliance with this condition.
5. Rules of construction
A. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, any
State or local government, or any other entity or individual to maintain (or detain) any individual in custody beyond the
date and time the individual otherwise would have been released.
B. Applicability.
(1) Current DHS practice is ordinarily to request advance notice of scheduled release "as early as practicable (at least
48 hours, if possible)." (See DHS Form I-247A (3/17)). If (e.g., in light of the date DHS made such request) the
scheduled release date and time for an alien are such as not to allow for the advance notice that DHS has requested, it
shall NOT be a violation of this condition to provide only as much advance notice as, in fact, practicable.
(2) Current DHS practice is to use the same form for a second, distinct purpose—to request that an individual be
detained for up to 48 hours AFTER the scheduled release. This condition does NOT encompass such DHS requests
for detention.
C. This condition shall be enforceable to the extent that it does not otherwise contravene any express requirement of
any federal law, or of any judicial ruling, governing or applicable to the award.
D. The "Rules of Construction" set out in the "Noninterference (with award funds and within the funded "program or
activity") with federal law enforcement: Interrogation of certain aliens" award condition are incorporated by reference as
though set forth here in full.
Condition 54
Noninterference (with award funds and within the funded "program or activity") with federal law enforcement:
Interrogation of certain aliens
SCOPE. This condition applies throughout the entire award period of performance. Its provisions must be among those
included in any subaward (at any tier).
1. No use of funds to interfere with statutory law enforcement access to correctional facilities.
Consonant with federal law enforcement statutes and regulations—including 8 U.S.C. 1357(a) (under which certain
federal officers and employees "have power without warrant ... to interrogate any alien or person believed to be an
alien as to his right to be or to remain” in the United States), and 8 C.F.R. 287.5(a) (under which that power may be
exercised "anywhere in or outside” the United States)—no State or local government entity, agency, or official within
the funded program or activity may use funds under this award to interfere with the exercise of that power to
interrogate "without warrant" (by agents of the United States acting under color of federal law) by impeding access to
any State or local government (or government-contracted) correctional facility by such agents for the purpose of
"interrogat[ing] any alien or person believed to be an alien as to his [or her] right to be or to remain in the United
States."
2. Noninterference with statutory law enforcement access to correctional facilities within the funded “program or
activity.”
With respect to the "program or activity" funded in whole or part under this award (including any such program or
activity of any subrecipient at any tier), and consonant with federal law enforcement statutes and regulations as cited in
para. 1 of this condition, no State or local government entity, agency, or official within the funded program or activity
may interfere with the exercise of that power to interrogate "without warrant" (by agents of the United States acting
under color of federal law) by impeding access to any State or local government (or government-contracted)
correctional facility by such agents for the purpose of "interrogat[ing] any alien or person believed to be an alien as to
his [or her] right to be or to remain in the United States."
3. Monitoring. The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this
condition.
4. Allowable costs. To the extent that such costs are not reimbursed under any other federal program, award funds
may be obligated for the reasonable, necessary, and allocable costs (if any) of actions (e.g., training) designed to
ensure compliance with this condition.
5. Rules of construction
A. For purposes of this condition:
(1) The term "alien" means what it means under sec. 101 of the Immigration and Nationality Act (INA) (8 U.S.C.
1101(a)(3)), except that, with respect to a juvenile offender, it means “criminal alien.”
(2) The term “juvenile offender” means what it means under 28 C.F.R. 31.304(f) (as in effect on Jan. 1, 2026.)
(3) The term "criminal alien" means, with respect to a juvenile offender, an alien who is deportable on the basis of—
(a) conviction described in 8 U.S.C. 1227(a)(2), or
(b) conduct described in 8 U.S.C. 1227(a)(4).
(4) The term "conviction" means what it means under 8 U.S.C. 1101(a)(48). (Adjudication of a juvenile as having
committed an offense does not constitute "conviction" for purposes of this condition.)
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(5) The term "correctional facility" means what it means under 34 U.S.C. 10251(a)(7)) as of Jan. 1, 2026.
(6) The term "impede" includes taking or continuing any action, or implementing or maintaining any law, policy, rule, or
practice, that—
(a) is designed to prevent or to significantly delay or complicate, or
(b) has the effect of preventing or of significantly delaying or complicating.
(7) "State" and "local government" include any agency or other entity thereof, but not any public institution of higher
education or Indian tribe.
(8) "Program or activity" means what it means under title VI of the Civil Rights Act of 1964 (see 42 U.S.C. 2000d-4a).
B. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, any
State or local government, or any other entity (or individual) to violate any federal law, including any applicable civil
rights or nondiscrimination law.
C. This condition shall be enforceable to the extent that it does not otherwise contravene any express requirement of
any federal law, or of any judicial ruling, governing or applicable to the award.
Condition 55
The recipient understands and agrees that no award funds may be used for any expenses related to public awareness
campaigns for an extreme risk protection program.
Condition 56
Extreme risk protection order (ERPO) programs funded under this award must include, at a minimum: pre-deprivation
and post-deprivation due process rights that prevent any violation or infringement of the Constitution of the United
States, including but not limited to the Bill of Rights, and the substantive or procedural due process rights guaranteed
under the Fifth and Fourteenth Amendments to the Constitution of the United States, as applied to the States, and as
interpreted by State courts and United States courts (including the Supreme Court of the United States). Such
programs must include, at the appropriate phase to prevent any violation of constitutional rights, at minimum, notice,
the right to an in-person hearing, an unbiased adjudicator, the right to know opposing evidence, the right to present
evidence, and the right to confront adverse witnesses; the right to be represented by counsel at no expense to the
government; pre-deprivation and post-deprivation heightened evidentiary standards and proof which mean not less
than the protections afforded to a similarly situated litigant in Federal court or promulgated by the State's evidentiary
body, and sufficient to ensure the full protections of the Constitution of the United States, including but not limited to the
Bill of Rights, and the substantive and procedural due process rights guaranteed under the Fifth and Fourteenth
Amendments to the Constitution of the United States, as applied to the States, and as interpreted by State courts and
United States courts (including the Supreme Court of the United States). The heightened evidentiary standards and
proof under such programs must, at all appropriate phases to prevent any violation of any constitutional right, at
minimum, prevent reliance upon evidence that is unsworn or unaffirmed, irrelevant, based on inadmissible hearsay,
unreliable, vague, speculative, and lacking a foundation; and penalties for abuse of the program.
Recipients who plan to use funding to support ERPO programs must submit a Certification Relating to Pub. L. No.
90-351, Title I, Sec. 501(a)(1)(I)(iv), signed by the principal legal officer, certifying that the ERPO program to be funded
satisfies each of the listed requirements prior to the use of award funds for ERPO programs. Funds proposed for
ERPO programs may be withheld, pending confirmation of compliance with the terms of this award.
Condition 57
No funds may be used for C-UAS except with express prior approval from BJA. To request such approval, the recipient
(or subrecipient, at any tier) must submit to BJA a written certification that, among other things, certifies that any C-
UAS purchased with award funds will only be procured and used in compliance with all applicable federal, state, and
local laws and regulations, including criminal, surveillance, aviation, and communications laws. Any C-UAS purchased
with award funds will be included on the list of technologies established by subsection (d)(2)(A)(iii) section 210G of the
Homeland Security Act of 2002 (6 U.S.C. 124n(d)(2)(A)(iii)) to exercise the authority granted under subsection (a)(2) of
such section. The certification also requires that the award recipient consult qualified legal counsel to review the
proposed purchase and operation of C-UAS, and that the recipient will complete required trainings and obtain all
required approvals, certifications, licenses, and authorizations prior to deployment, and will coordinate with relevant
authorities as required. The recipient (or subrecipient) also must assure BJA that it has sufficient policies and
procedures regarding privacy, civil liberties, and information technology cybersecurity related to the operation of the C-
UAS. Finally, the recipient (or subrecipient) may be required to provide additional documentation to verify purchase
and the related policies for the C-UAS. Funds proposed for the purchase of C-UAS may be withheld, pending
confirmation of compliance with the terms of this award. Additional information and the required certification form may
be found here: https://bja.ojp.gov/funding/uas.
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Condition 58
Expenditures prohibited without waiver
No funds under this award may be expended on the purchase of items prohibited by the JAG program statute, unless,
as set forth at 34 U.S.C. 10152, the BJA Director certifies that extraordinary and exigent circumstances exist, making
such expenditures essential to the maintenance of public safety and good order. Funds proposed for the purchase of
prohibited items may be withheld, pending confirmation of compliance with the terms of this award.
Condition 59
No funds may be used for UAS except with express prior approval from BJA. To request such approval, the recipient
(or subrecipient, at any tier) must submit to BJA a written certification that, among other things, certifies that only UAS
verified by the Defense Contract Monitoring Agency's “Blue UAS Cleared List” or any successor list (available at https:/
/bluelist.appsplatformportals.us/) as not manufactured by a “covered foreign entity” may be purchased or operated
under the federal award and, further, that no modifications or additional accessories may be introduced to the UAS
funded by the award. The purchased UAS may not be used to process, store, or transmit Federal information. The
recipient (or subrecipient) also must assure BJA that it has sufficient policies and procedures regarding privacy, civil
liberties, and information technology cybersecurity related to the operation of the UAS. Finally, the recipient (or
subrecipient) may be required to provide additional documentation to verify purchase and the related policies for the
UAS. Funds proposed for the purchase of UAS may be withheld, pending confirmation of compliance with the terms of
this award. Additional information and the required certification form may be found here: https://bja.ojp.gov/funding/uas.
Condition 60
In accepting this award, the recipient agrees not to use award funds for purchases of body-worn cameras (BWCs) or
related expenses for any agency unless that agency has submitted a certification to BJA that it has policies and
procedures in place that reinforce appropriate agency Use of Force policies and training and address technology
usage, evidence acquisition, data storage and retention, as well as privacy issues, accountability and discipline. The
recipient must keep signed certifications on file for any subrecipients planning to utilize funds from this award for BWCs
or related expenses. Funds proposed for the purchase of BWCs or related expenses may be withheld, pending
confirmation of compliance with the terms of this award.
Condition 61
Certification of body armor "mandatory wear" policies, and compliance with NIJ standards
If the recipient uses funds under this award to purchase body armor, the recipient must submit a signed certification
that each law enforcement agency receiving body armor purchased with funds from this award has a written
"mandatory wear" policy in effect. The recipient must keep signed certifications on file for any subrecipients planning to
utilize funds from this award for ballistic-resistant and stab-resistant body armor purchases. This policy must be in
place for at least all uniformed officers before any funds from this award may be used by an agency for body armor.
There are no requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed
officers while on duty. Funds proposed for the purchase of body armor may be withheld, pending confirmation of
compliance with the terms of this award.
Ballistic-resistant and stab-resistant body armor purchased with award funds may be purchased at any threat level,
make or model, from any distributor or manufacturer, as long as the body armor has been tested and found to comply
with applicable National Institute of Justice (NIJ) ballistic or stab standards, and is listed on the NIJ Compliant Body
Armor Model List. In addition, ballistic-resistant and stab-resistant body armor purchased must be uniquely fitted, as
set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information and the NIJ Compliant Body Armor List may
be found by following the links located on the NIJ Body Armor page: https://nij.ojp.gov/topics/equipment-and-
technology/body-armor
Condition 62
Withholding of funds for Required certification from the chief executive of the applicant government
The recipient may not expend or draw down any award funds until the recipient submits the required "Certifications and
Assurances by the Chief Executive of the Applicant Government," properly-executed (as determined by OJP), and an
Award Condition Modification (ACM) has been issued to remove this condition.
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[ ] I have read and understand the information presented in this section of the Federal Award Instrument .
Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to Acceptance
By checking the declaration and certification box below, I--
A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this
declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and
belief, that the following are true as of the date of this award acceptance: (1) I have conducted or there was conducted
(including by applicant’s legal counsel as appropriate and made available to me) a diligent review of all terms and
conditions of, and all supporting materials submitted in connection with, this award, including any assurances and
certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after,
or at the time of the application submission and any materials that accompany this acceptance and certification); and
(2) I have the legal authority to accept this award on behalf of the applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) I understand
that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration
and certification as a material representation; and (2) I understand that any materially false, fictitious, or fraudulent
information or statement in this declaration and certification (or concealment or omission of a material fact as to either)
may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§
10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the
federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.
Agency Approval
Title of Approving Official
Deputy Assistant Attorney General
Name of Approving Official
Maureen A. Henneberg
Signed Date And Time
7/30/26 3:24 AM
Authorized Representative
Declaration and Certification
Entity Acceptance
Title of Authorized Entity Official
no value
Signed Date And Time
no value
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