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HomeMy WebLinkAboutResolutions - 2026.08.13 - 43128 AGENDA ITEM: Grant Application to the Michigan Department of Health and Human Services for the FY 2027 Victim Rights Program DEPARTMENT: Prosecuting Attorney's Office MEETING: Board of Commissioners DATE: Thursday, August 13, 2026 9:30 AM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2026-6888 Motion to approve the grant application to the Michigan Department of Health and Human Services for the FY 2027 Victim Rights Program in the amount of $796,037 for the period of October 1, 2026 through September 30, 2027; further, authorize the Chair of the Board of Commissioners to execute the grant agreement. ITEM CATEGORY SPONSORED BY Grant Penny Luebs INTRODUCTION AND BACKGROUND The Oakland County Office of the Prosecuting Attorney is applying to the State of Michigan, Department of Health and Human Services for the FY 2027 Victim Rights grant funding in the amount of $796,037 for the period of October 1, 2026 through September 30, 2027. This is the thirty-fifth (35th) year of grant application for this program. The purpose of this grant is to comply with the mandates set forth in the Michigan Constitution and the Crime Victim’s Rights Act to provide victims of crime with services such as victim notification and personal advocacy. This yearly grant represents partial reimbursement of the Victim Services program. This grant application includes reimbursement funding of salaries and fringe benefits for five (5) General Fund General Purpose (GF/GP) Full-time Eligible (FTE) Victim Advocate positions (#4010101-05783, 05784, 05785, 07183 and 12191); one (1) GF/GP FTE Victim Advocate Leader position (#4010101-15226); and one (1) GF/GP FTE Office Support Clerk Senior position (#4010101-06739). There is no grant match required. POLICY ANALYSIS • Upon acceptance, this grant funding would continue seven (7) positions; HR action would not be required. • Funding for FY 2026 was approved in the amount of $696,037, via resolution #2025-5929. FISCAL IMPACT: No Budget Amendment Needed Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at 248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional information. CONTACT Mary Larkin, Victim Advocate Leader ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 8/13/2026 AGENDA DEADLINE: 07/30/2026 4:30 PM ATTACHMENTS 1. Grant Review Sign-Off PO 2. FY 2027 Program Guidelines 3. FY27 CVR Grant Application unsubmitted COMMITTEE TRACKING 2026-08-05 Public Health & Safety - Recommend to Board 2026-08-13 Full Board - Adopt Motioned by: Commissioner Penny Luebs Seconded by: Commissioner Robert Hoffman Yes: Charles Cavell, Ann Erickson Gault, Marcia Gershenson, Robert Hoffman, Brendan Johnson, Karen Joliat, Christine Long, Penny Luebs, Gwen Markham, William Miller III, Kristen Nelson, Robert Smiley, Yolanda Smith Charles, Michael Spisz, Linnie Taylor, David Woodward (16) No: None (0) Abstain: None (0) Absent: Michael Gingell, Philip Weipert (2) Passed GRANT REVIEW SIGN-OFF – Prosecuting Attorney FY 2027 Victim Rights Grant APP00332 Michigan Department of Health and Human Services Mary Larkin /248-858-1059 Application (Greater than $50,000) 07/23/2026 Please be advised that the captioned grant materials have completed the internal grant review. Below are the returned comments. You may now obtain the Board Chair’s signature for submitting the application. The grant application package (which should include this sign-off and the grant application with related documentation) should be downloaded to Civic Clerk for the Board of Commissioners for placement on the agenda(s) of the appropriate Board of Commissioners’ committee(s). Updated April 3, 2025 FUNDING GUIDELINES Prosecutor-based Victim Rights Grants MDHHS is an Equal Opportunity Employer, Services and Programs Provider Victim Rights Grant Division of Victim Services Michigan Department of Health and Human Services 2 Sources of Funding ..........................................................................................................................3 Eligibility & Allocations ..................................................................................................................3 On-line Victim Rights Grant Training .............................................................................................4 Matching Funds Not Required .........................................................................................................4 Grant Schedule .................................................................................................................................4 Grant Period .....................................................................................................................................4 Program Requirements .....................................................................................................................4 Timesheets ........................................................................................................................................5 Position Vacancies ...........................................................................................................................5 Evaluation and Reporting .................................................................................................................6 Financial Status Reports ...................................................................................................................6 Accounting .......................................................................................................................................7 Allowable Costs ...............................................................................................................................8 Supplies & Materials ....................................................................................................................8 Continuing Education ...................................................................................................................8 Travel & Training .........................................................................................................................8 Other Expenses .............................................................................................................................9 Courthouse Facility Dog (Canine Advocate) ...............................................................................9 Client Assistance-All Other (Direct Victim Needs Fund) ...........................................................9 Utilization of Grant Funds for Gift Cards ..................................................................................11 (MI-VINE) Victim Information and Notification Everyday ..........................................................11 Unallowable Costs .........................................................................................................................12 Indirect Costs .................................................................................................................................12 Out of State Travel .........................................................................................................................12 Miscellaneous .................................................................................................................................12 Review Process ..............................................................................................................................13 Contract Agreement Amendment Requests ...................................................................................13 Records Retention ..........................................................................................................................13 Contact Information .......................................................................................................................13 3 Funding Guidelines Prosecutor-Based Victim Rights Grant In accordance with the Crime Victim Rights Services Act of 1989, the Michigan Department of Health and Human Services Division of Victim Services (DVS) are disseminating these Program Guidelines to provide support and assistance to grant-funded victim rights programs in county prosecutor offices which provide victim rights as required by the William Van Regenmorter Crime Victim Rights Act of 1985. These program guidelines provide detailed guidance to aid grantees in navigating the Prosecutor-Based Victim Rights application and program. Utilizing the information provided in this document applicants should be able to prepare complete applications and required reporting efficiently and effectively. These guidelines are posted on the internet and can be found at Guidelines-for-Prosecuting-Attorney-Victim-Rights-Programs.pdf (michigan.gov). Sources of Funding This grant program is supported by the Crime Victim Rights Fund (CVRF). The CVRF is comprised of assessments levied in Michigan Courts. Assessment amounts are as follows: Felonies - $130 Misdemeanors - $75 Juveniles - $25 Criminal assessments are collected by Michigan Courts and deposited into the Crime Victim Rights Fund monthly. In the event of significant increase or decrease in the amount of funds available the Division of Victim Services will notify grantees and provide them with instructions regarding amendments. Eligibility & Allocations Available funds are directed to support victim rights programs in county prosecuting attorney offices. To receive funding prosecuting attorney’s office is required to complete the on-line Victim Rights Grant Application at https://egrams-mi.com/mdhhs/user/login.aspx. All eligible applicants are encouraged to contact Division of Victim Services staff should they have questions or need additional information and assistance in preparing the Victim Rights Grant Application. Agencies should be mindful when making budget decisions that allocations are for a three-year period, however amendments will be considered if there is a significant shift in the caseload reported to Division of Victim Services. The three-year funding level provides consistency and reliability for the state as well as for our victim rights stakeholders when making budget and financial decisions. 4 Victim Rights funding allocations will be reviewed every three years; the most recent adjustment was completed for the 2024 fiscal year. On-line Victim Rights Grant Training The Division of Victim Services provides training to assist with the on-line grant application process. Any questions or concerns regarding the on-line grant training process may be directed to Megan Mezel at mezelm@michigan.gov 517.335.0619. You may also contact the Victim Rights team via email at MDHHS-VICTIM-RIGHTS-PGRM@michigan.gov . Matching Funds Not Required No local cash or in-kind matching funds are required. Grant Schedule The following information details the grant application schedule as set by EGrAMS: May-June Crime Victim Rights allocation information available to Grantees by email. June Applications due. Grantees are given three weeks to complete the application. June- August Application review by Dept. of Victim Services September Contracts are electronically signed by the Agency The Division of Victim Services makes every effort to take into consideration the contract approval schedules of local governing boards and will work with agencies regarding signature timelines in those situations. Grant Period Grants to support prosecutor-based Victim Rights Programs are based upon the State of Michigan fiscal year of October 1 to September 30. Program Requirements The Division of Victim Services requires Victim Rights Program grantees to provide comprehensive notification, information and assistance addressing victim rights throughout the criminal justice process as established by the William Van Regenmorter Crime Victim Rights Act of 1985. Grants that support crime victim rights must focus on delivery of rights and services required by the Act and the Michigan Constitution. Funded programs must meet all other grant requirements described in the Program Guidelines. The Grantee shall provide the Department with a position description for all funded personnel under this agreement. Personnel supported under this grant agreement shall maintain a funding 5 distribution timesheet if they are not 100% funded when providing victim rights activities pursuant to this agreement. All applicants must certify through the application process that grant funds will provide direct victim rights for crime victims and will not be used to supplant state or local funds that would otherwise be available for crime victim rights or have historically been funded locally or through other means. Although a Grantee’s budget is approved, reported expenses are subject to review and must comply with the terms of the agreement and other policy impacting the allowability of expenses. Certain expenses may require prior written approval from MDHHS. DVS grantees must assist potential recipients of crime victim compensation benefits (including potential recipients who are victims of federal crime) in applying for such benefits. Timesheets The Michigan Department of Health and Human Services contract guidelines require documentation to verify the allocation of staff working less than 100 percent of their time on one program. Internal controls should be established to ensure that positions funded through the Crime Victim Rights Grant properly designate the percentage of time that is reflected in the Victim Rights Grant application to reimbursable victim rights activities. Timesheets should be maintained by the county in the same manner as other expenditure/personnel documentation is maintained under the agreement and under established county administrative policy (see Attachment E of the contract). Personnel supported under this grant agreement shall maintain a funding distribution timesheet if they are not 100% funded when providing victim rights activities pursuant to this agreement. Internal controls should be established to ensure that positions funded through the Crime Victim Rights grant are dedicated to the designated percentage of time that is reflected in the contract for Victim Rights activities. Victim Rights duties and activities are those activities that are statutorily created and mandated by the William VanRegenmorter Crime Victim Rights Act of 1985 and Article 1, Section 24 of the Michigan Constitution. If a grant funded employee’s wages are charged to multiple funding sources, state the percentage charged to each funding source. The total should equal 100%. The percentage billed to each funding source should match the approved grant budget. Position Vacancies Grantees are required to notify their grant manager by email within 24 hours after a grant funded personnel vacancy occurs. 6 Evaluation and Reporting All grant supported programs are required to complete and submit a quarterly Program Report, and Work Plan Report by the 15th day of the end of each quarter, as defined below. Financial Status Reports are due on or before the 15th of each month for the preceding month. Reports are available on-line at https://egrams-mi.com/mdhhs/user/login.aspx Victim Rights Program Reports, Financial Report, & Work Plan Reports Due Dates First Quarter Work Plan January 15th Second Quarter Work Plan April 15th Third Quarter Work Plan July 15th Fourth Quarter Work Plan October 15th Financial Status Reports FSR 15th of each month Fiscal Year End Report FYER November 30th Timely reporting is a requirement of the grant. Financial Status Report (FSR) shall be submitted on or before the 15th of each month. Obligation Report shall be completed at the discretion of EGRAMs and must be filed when requested. Crime Victim Rights Prosecutor – Quarter 3 Narrative (CVRP3) is to be submitted annually in the third quarter by July 31. Victim Rights Prosecutor Fiscal Year End Report (CVRP-2) is to be submitted annually by November 30. Financial Status Reports Grantee shall attach documentation for each budgeted line below when submitting monthly Financial Status Report (FSR) including but not limited to: 1) Direct Victims Needs (Client Assistance); 2) Supplies and materials; 3) Travel and trainings; 4) Other expenses. For instructions about attaching expenses go to https://egrams-mi.com/mdhhs/user/login.aspx click on About EGrAMS, choose Comprehensive Agreement Grantee Instructions, and scroll down to page 98. 7 Please use the following list when attaching documentation to your Financial Status Reports: Direct Victim Needs (Client Assistance-All Other) - Copies of invoices and/or receipts showing detail of the item(s) purchased including the date of purchase, date of bill, cost of items purchased - Specific Assistance bills/receipts should include the client’s case number and, if the bill was for rent or utilities, include the address Supplies & Materials - Copies of invoices and/or receipts showing detail of the item(s) purchased including the date of purchase, date of bill, cost of items purchased - Statements are not sufficient documentation for supplies & materials expenses Travel and Trainings - Travel expenses are only reimbursed for grant funded positions - Copies of invoices and/or receipts showing detail of the item(s) purchased including the date of purchase, date of bill, cost of items purchased - Statements are not sufficient documentation for travel expenses - Reimbursements for travel cannot exceed what is allowed by the county, state, or federal government agency conducting the training to avoid excessive requests for mileage, meals, etc. Other Expenses - Copies of invoices and/or receipts showing detail of the item(s) purchased including the date of purchase, date of bill, cost of items purchased ***Note: This list is not intended to be all inclusive, if you have other or additional documentation examples, please let us know & we can determine if they meet guideline requirements. These grants are reimbursement grants. You cannot bill an expenditure that has not been paid by the agency.*** Please also note that the Department has the discretion to request documentation for any grant related line-item expense not listed above. When requested the Grantee must provide supporting documentation for grant expenditures within 7 days. If documentation is not received within 30 days of the request, the submitted amount may be removed from consideration by the Department for payment and/or future grant funding may be suspended. Accounting Grantee’s accounting system must maintain a clear audit trail for each source of funding for each fiscal budget period. 8 ***Crime Victim Rights Prosecutor grant funding must be accounted for and tracked separately from other sources of funding used to support grant activity.*** Allowable Costs Only those costs directly related and essential to providing direct victim rights to crime victims can be charged to the grant. The state supports personnel in prosecutor offices whose day-to-day tasks and activities fulfill the prosecutor’s statutory-mandated responsibilities to victims of crime. Only those costs directly related and essential to providing direct victim rights can be supported with grant funds. Requests must be reasonable, appropriate, and well justified. *Supplies & Materials Any purchases or combination of purchases from the Supplies & Materials line item totaling $500 or more must be pre-approved in writing by the Division of Victim Services. For program guidelines, purchases shall be defined as $500 or more spent within any 1 day from any 1 vendor or combination of vendors. Failure to seek prior written approval from grant manager may result in denial of grant reimbursement of purchases. The grant no longer allocates funds specifically for computers. Grantees should include anticipated computer costs under Supplies & Materials in their budget. Costs associated with the operation and administration of the Victim Rights Program may be charged to the grant. These costs include but are not limited to office supplies, printing, and postage. Purchase of desks, chairs, or file cabinets for the exclusive or prorated use of victim advocates with grant funding is permitted. Continuing Education Personnel funded by the Crime Victim Rights Grant are required to obtain units of continuing education to increase individual expertise in the field of Victim Rights (Victim Advocacy) as outlined below: - Fully funded staff shall complete 16 continuing education hours by the end of the grant year. - Partially funded staff shall complete 8 hours of continuing education by the end of the grant year. ***All trainings and continuing education must be approved in writing if not provided by PAAM Victim Services Training Unit or Michigan Victim Advocacy Network (MIVAN).*** *Travel & Training State supported trainings include those conducted by the Victim Services Training Unit of the Prosecuting Attorneys Association of Michigan (PAAM) and those listed on the Michigan Victim Advocacy Network (MIVAN). Nominal amounts may be budgeted for travel to cover the cost of mileage, hotel, and any meals that are not covered by the training entity. Travel funding is only 9 provided for positions funded by the grant. Written pre-approval from your grant manager is required to attend trainings or conferences that are not provided by PAAM Victim Services Training Unit or Michigan Victim Advocacy Network (MIVAN). *Other Expenses Courthouse Facility Dog (Canine Advocate) Canine Advocate expenses should be included in the Other Expense category as a separate line item. The Division of Victim Services will approve costs associated with the routine care of a Courthouse Facility Dog/Canine Advocate such as food, annual veterinary office visits, and grooming. There is a max of $1,200 allocated per fiscal year associated any cost for canine advocates. *Client Assistance-All Other (Direct Victim Needs Fund) Any purchases or combination of purchases from Client Assistance-All Other line item totaling $350 or more must be pre-approved in writing by the Division of Victim Services. For program guidelines, purchases shall be defined as $350 or more spent within any 1 day from any 1 vendor or combination of vendors. Failure to seek prior written approval from grant manager may result in denial of grant reimbursement of purchases. The Direct Victim Needs (DVN) funds can be used for Emergency and Client Financial Assistance. The DVN budget line item has very specific parameters which are listed below and any deviation from this list must be pre-approved in writing by a manager of your Crime Victim Rights Program grant agreement. Receipts for actual expenditures must be uploaded and attached to the appropriate monthly Financial Status Report. Grantees shall have internal expenditure policies and procedures that outline the day-to-day process of protecting, distributing, and tracking (Direct Victim Needs -DVN) assistance. The internal expenditure procedure must at a minimum include: - A written agency policy - Expenditure logs including but not limited to: o Funding source/CVRP-DVN o Advocate o Date of distribution o Name or initials of crime victim and case number o Amount/quantity Emergency Financial Assistance must be related to the victimization and may only be provided to clients on an emergency basis to address their immediate emotional and physical needs (excluding medical care). “Emergency basis” is defined as an unforeseen combination of circumstances that calls for immediate action, an urgent need for assistance or relief; typically within 48 hours of a crime. 10 Please note that this category is limited to $350 per case unless pre-approved for a greater amount in writing by a manager of your Crime Victim Rights Program grant agreement. Examples of Emergency Financial Assistance: - Replacement of locks. (Use DVN currently and refer to Victim Compensation after August 12, 2023 for eligibility*) - Repair of doors and windows (Use DVN currently and refer to Victim Compensation after August 12, 2023 for eligibility*) - Purchase of home security systems that do not require a monthly service fee (Use DVN currently and refer to Victim Compensation after August 12, 2023 for eligibility*) - Purchase of home security outdoor lights (Use DVN currently and refer to Victim Compensation after August 12, 2023 for eligibility*) - Phone cards - No contract cell phones - Hotel/Motel as an alternative to a shelter - PPO service Client Financial Assistance must be related to their victimization and may only be provided to clients to address their emotional and physical needs (excluding medical care). Examples of Client Financial Assistance including but not limited to: - Relocation assistance – to help ensure the victim’s safety from offender - Travel, moving, security deposits, utilities, and rental assistance for first- and second- months’ rent. $2,000 limit per case unless pre-approved for a greater amount in writing by a manager of your Crime Victim Rights Program grant agreement. Transportation Assistance would include: - Gas cards - Local transportation tickets/tokens - Taxi fare - Uber/Lyft - Out of state travel Allowable Transportation uses: - Medical/mental health follow-up appointments - Criminal justice appointments - Parole board hearings Criminal Justice Proceedings Assistance: - Transportation to/from court events which the victim has not been subpoenaed for, but would like to attend pursuant to their rights under the CVRA 11 - Childcare or respite care for dependent adults - Food Gift cards can be used for emergency and/or client assistance. See below for Gift Card guidelines. Utilization of Grant Funds for Gift Cards/Vouchers When purchasing gift cards/vouchers using Direct Victim Needs (DVN) are allowed a maximum purchase amount of $350 and shall not have more $350 on hand at any time. Approval for purchase of over $350 must be approved in writing by a manager of your Crime Victim Rights Program grant agreement. Grantees when distributing gift cards/vouchers must ensure that they are: - Logged in by gift card/voucher number - Logged out by gift card/voucher number - Distributed to crime victims eligible for services (i.e., the gift card/voucher purchased using Crime Victim Rights funding (DVN) must be used for victims working directly with system-based advocates). - Log maintained by Grantee shall use an identifier that does not reveal Personally Identifiable Information and must include gift card number/voucher, amount on card/voucher, case number and date distributed. - Used for allowable costs, per the applicable grant requirements/restrictions. Grantees that distribute DVS funded gift cards/vouchers are responsible for ensuring the following: - Gift card/voucher log is reconciled regularly. - Regular/random checks are conducted on gift card/voucher balances. - There is a mechanism for limiting purchases to only those that are allowable. - Gift cards/vouchers are distributed to victims eligible for the services. The Direct Victim Needs allocation is to be included in a separate line item under “Client Assistance-All Other” in the Victim Rights Grant Program Budget. * Grantees are required to provide an accounting of expenses in this line item with each monthly Financial Status Report as an attached ledger or thoroughly detailed receipts. *** The Grantee shall not complete line-item transfers or utilize deviation allowances out of the Client Assistance – All Other/Direct Victim Needs (DVN) to another previously budgeted line- item category.*** (MI-VINE) Victim Information and Notification Everyday The Division of Victim Services encourages Victim Rights Programs to participate in the Michigan Crime Victim Notification Network (MI-VINE). Participation in MI-VINE is provided at no cost to the residents of the State of Michigan. MI-VINE helps to keep victims informed about 12 upcoming hearing times, locations, court information, offender incarceration updates, and more so that victims can focus less on logistics and more on healing. This automated victim notification service provides court event notification to victims by Telephone, email, text message or TTY. Advocates can register victims for this service or victims can register themselves via the internet at www.vinelink.com or by telephone at 800-770-7657. Participation in MI-VINE Courts also helps to alleviate some of the routine costs associated with automated mailings from the prosecutor’s office, increases the availability of the victim advocate for other direct services, and lessens the clerical workload. Unallowable Costs Grant funds cannot be used to support activities that are directed at prosecuting the offender and /or improving the criminal justice system’s effectiveness and efficiency; such expenses are considered part of the prosecutor’s office routine responsibilities. The following list represents some examples of non-reimbursable routine Prosecutor Office activities: General witness management and notification services Subpoenas Dockets Pleadings Warrants Restitution collection and management Closing cases Police reports Indirect Costs Victim Rights Grant funding may only be used in conjunction with providing direct services to victims of crime. Costs associated with indirect services may not be charged to the grant. Examples of indirect costs include the routine costs of doing business such as audits, parking, cleaning, etc. Out of State Travel National Organization of Victim Assistance (NOVA) out-of-state training is supported by your CVRP grant. Written pre-approval from your grant manager is required to attend trainings or conferences that are not provided by PAAM Victim Services Training Unit or Michigan Victim Advocacy Network (MIVAN). Miscellaneous Items such as magazine subscriptions, Westlaw, etc. cannot be supported with grant funding. 13 Review Process Division of Victim Services staff will review all reporting and may make programmatic and budgetary recommendations as needed. If program or budgetary adjustments are required grantees will be notified. The Department can request additional line-item documentation or may also conduct or arrange for agreed upon procedures or additional reviews to meet financial oversight obligations of your agency at any time. Contract Agreement Amendment Requests Amendment requests are available to grantees through each fiscal year from October 1st until May 1st. Please contact your grant manager to begin the amendment request process if needed. Grantees are asked to provide a detailed purpose, rationale, and justification for the amendment request. A formal amendment signed by all parties is required in the following instances:  Change in Contract Work Statement  If expenditures are targeted to exceed the contract deviation allowance  Request for additional funding  To establish a budget category not contained in the original budget Records Retention Programmatic and financial records (copies of grant applications, reports, correspondence expenditure receipts, etc.) must be maintained at the local level for a period of seven years past the close of the grant project period. Contact Information Please direct questions regarding victim rights grant funding and reporting requirements to Megan Mezel at 517.335.0619 or MDHHS-Victim-Rights-PGRM@michigan.gov. Victim Rights Prosecutor - 2027 Facesheet Facesheet for Victim Rights Prosecutor - 2027 Agency: County of Oakland Application: Victim Rights Prosecutor - 2027 6/29/2026 __________________________________________________________________________ FOR OFFICE USE ONLY: Version # ______ APP # ______ 1.Demographic Information a.Demographic Information Name County of Oakland b.Organizational Unit c.Address 1200 N. Telegraph Road d.Address 2 e.City Pontiac State MI Zip 48341-1032 f.Federal ID Number 38-6004876 Reference No.136200362 Unique Entity Id.HZ4EUKDD7A B4 g.Agency's fiscal year (beginning month and day)October-01 h.Agency Type Private, Non-Profit Public 1.Select the appropriate radio button to indicate the agency method of accounting. Accrual Cash Modified Accrual 2.Program / Service Information a.Program / Service Information Name Victim Rights Prosecutor - 2027 b.Is implementing agency same as Demographic Information Yes No c.Implementing Agency Name d.Project Start Date Oct-01-2026 End Date Sep-30-2027 e.Amount of Funds Allocated $796,037.00 Project Cost $796,037.00 __________________________________________________________________________ Page: 1 of 16 FOR OFFICE USE ONLY:Version # ______ APP # ______ 3.Certification / Contacts Information a.Project Director Name Mary Larkin Title Project Director Mailing Address 1200 N. Telegraph Road City Pontiac State MI Zip 48341 Telephone (248) 858-1059 Fax E-mail Address larkinm@oakgov.com b.Financial Officer Name Andre Hatter Title Financial Officer Mailing Address 2100 Pontiac Lake Road City Waterford State MI Zip 48328 Telephone (248) 858-0390 Fax (248) 858-9724 E-mail Address hattera@oakgov.com c.Authorized Official Name David Woodward Title County Commissioner Mailing Address 1200 N Telegraph Rd City Pontiac State MI Zip 48341 Telephone (248) 858-0100 Fax E-mail Address woodwardd@oakgov.com Facesheet for Victim Rights Prosecutor - 2027 Agency: County of Oakland Application: Victim Rights Prosecutor - 2027 6/29/2026 __________________________________________________________________________ __________________________________________________________________________ Page: 2 of 16 Certifications Certifications for Victim Rights Prosecutor - 2027 Agency: County of Oakland Application: Victim Rights Prosecutor - 2027 6/29/2026 __________________________________________________________________________ FOR OFFICE USE ONLY: Version # ______ APP # ______ 4.Assurances and Certifications A. SPECIAL CERTIFICATIONS a By checking this box, the individual or officer certifies that the individual or officer is authorized to approve this grant application for submission to the Department of Health and Human Services on behalf of the responsible governing board, official or Grantee. b By checking this box, the individual or officer certifies that the individual or officer is authorized to sign the agreement on behalf of the responsible governing board, official or Grantee. B. State of Michigan Information Technology Information Security Policy 1.By checking the following boxes, the Grantee acknowledges compliance with State of Michigan Information Technology Information Security Policy* and provides the following assurances: a.The Grantee Project Director will be notified within 24 hours when its users are terminated or transferred or immediately if after an unfriendly separation. b.The Grantee Project Director will annually review and certify user accounts to verify the user’s access is still required and the user is assigned the appropriate permissions. c.The Grantee Project Director will remove user’s access within 48 hours of notification when users are terminated or transferred, or immediately if after an unfriendly separation. d.After 120 days of inactivity, when the user attempts to log into their account they will receive a message stating their account has been deactivated, and the user will have to request the account be reinstated. *Policy available at https://www.michigan.gov/documents/dmb/1340_193162_7.pdf __________________________________________________________________________ Page: 3 of 16 Narrative Narrative for Victim Rights Prosecutor - 2027 Agency: County of Oakland Application: Victim Rights Prosecutor - 2027 6/29/2026 __________________________________________________________________________ FOR OFFICE USE ONLY: Version # ______ APP # ______ 5.Program Synopsis The Oakland County Prosecutor's Office Victim Services Section provides notification as mandated under the Crime Victim's Rights Act, as well as comprehensive general assistance to victims. Assistance includes helping victims file compensation applications, answering restitution inquiries and responding to questions as their cases progress through the criminal justice system. Our advocates are assigned to provide personal/court advocacy to families on homicide/death cases and we have actively done so since 1995. Advocates receive other case assignments as the need arises - at the request of Assistant Prosecutors, police officers and victims themselves. 6.Program Target Area Counties Counties project will serve (check all that apply): Alcona Alger Allegan Alpena Antrim Arenac Baraga Barry Bay Benzie Berrien Branch Calhoun Cass Charlevoix Cheboygan Chippewa Clare Clinton Crawford Delta Dickinson Eaton Emmet Genesee Gladwin Gogebic Grand Traverse Gratiot Hillsdale Houghton Huron Ingham Ionia Iosco Iron Isabella Jackson Kalamazoo Kalkaska Kent Keweenaw Lake Lapeer Leelanau Lenawee Livingston Luce Mackinac Macomb Manistee Marquette Mason Mecosta Menominee Midland Missaukee Monroe Montcalm Montmorency Muskegon Newaygo Oakland Oceana Ogemaw Ontonagon Osceola Oscoda Otsego Ottawa Presque Isle Roscommon Saginaw St. Clair St. Joseph Sanilac Schoolcraft Shiawassee Tuscola Van Buren Washtenaw __________________________________________________________________________ Page: 4 of 16 Narrative for Victim Rights Prosecutor - 2027 Agency: County of Oakland Application: Victim Rights Prosecutor - 2027 6/29/2026 __________________________________________________________________________ Wayne Wexford Out Wayne U.S. Congressional, State and House Districts i.US Congressional Districts US Congress District 1 US Congress District 2 US Congress District 3 US Congress District 4 US Congress District 5 US Congress District 6 US Congress District 7 US Congress District 8 US Congress District 9 US Congress District 10 US Congress District 11 US Congress District 12 US Congress District 13 US Congress District 14 ii.State Senate Districts State Senate District 1 State Senate District 2 State Senate District 3 State Senate District 4 State Senate District 5 State Senate District 6 State Senate District 7 State Senate District 8 State Senate District 9 State Senate District 10 State Senate District 11 State Senate District 12 State Senate District 13 State Senate District 14 State Senate District 15 State Senate District 16 State Senate District 17 State Senate District 18 State Senate District 19 State Senate District 20 State Senate District 21 State Senate District 22 State Senate District 23 State Senate District 24 State Senate District 25 State Senate District 26 State Senate District 27 State Senate District 28 State Senate District 29 State Senate District 30 State Senate District 31 State Senate District 32 State Senate District 33 State Senate District 34 State Senate District 35 State Senate District 36 State Senate District 37 State Senate District 38 iii.State House Districts State House District 1 State House District 2 State House District 3 State House District 4 State House District 5 State House District 6 State House District 7 State House District 8 State House District 9 State House District 10 State House District 11 State House District 12 State House District 13 State House District 14 State House District 15 State House District 16 State House District 17 State House District 18 State House District 19 State House District 20 State House District 21 State House District 22 State House District 23 State House District 24 State House District 25 State House District 26 State House District 27 State House District 28 State House District 29 State House District 30 State House District 31 State House District 32 State House District 33 State House District 34 State House District 35 State House District 36 State House District 37 State House District 38 State House District 39 State House District 40 State House District 41 State House District 42 State House District 43 State House District 44 State House District 45 State House District 46 State House District 47 State House District 48 __________________________________________________________________________ Page: 5 of 16 Narrative for Victim Rights Prosecutor - 2027 Agency: County of Oakland Application: Victim Rights Prosecutor - 2027 6/29/2026 __________________________________________________________________________ State House District 49 State House District 50 State House District 51 State House District 52 State House District 53 State House District 54 State House District 55 State House District 56 State House District 57 State House District 58 State House District 59 State House District 60 State House District 61 State House District 62 State House District 63 State House District 64 State House District 65 State House District 66 State House District 67 State House District 68 State House District 69 State House District 70 State House District 71 State House District 72 State House District 73 State House District 74 State House District 75 State House District 76 State House District 77 State House District 78 State House District 79 State House District 80 State House District 81 State House District 82 State House District 83 State House District 84 State House District 85 State House District 86 State House District 87 State House District 88 State House District 89 State House District 90 State House District 91 State House District 92 State House District 93 State House District 94 State House District 95 State House District 96 State House District 97 State House District 98 State House District 99 State House District 100 State House District 101 State House District 102 State House District 103 State House District 104 State House District 105 State House District 106 State House District 107 State House District 108 State House District 109 State House District 110 7.Mission Statement It is the policy of the Oakland County Prosecutor's Office Victim Services Section to provide all crime victims their rights as mandated by the Crime Victim's Rights Act, in a professional and compassionate manner. 8.Project Resources Provide a general description of staff needed to implement Victims Rights in your county. Identify the most critical activities that you perform when providing victim rights. This application budget provides funding for the salaries and fringe benefits of one full-time advocate leader, five full-time advocates, and one full-time office assistant. This staff provides mandated services to crime victims, necessary for our county to implement the Crime Victim's Rights Act. Our advocates are responsible for providing notification to crime victims as required under the CVRA. In addition, they provide assistance with compensation claims, crisis intervention and community referrals. All advocates maintain an active caseload of homicide/death cases, among other violent crimes, to provide advocacy to the families of victims. Support staff are responsible for the preparation of notices, letters and victim rights packets and also answer general telephone inquiries. The advocate leader performs many of the same tasks as the advocates, while also being responsible for case assignments, grant/reporting and other projects involving crime victims as assigned. If you utilize the services of volunteers in the provision of Victim Rights, please explain how this is accomplished. No volunteers are utilized. 9.Michigan Victim Information and Notification Everyday (MI-VINE) Does your agency participate in MI-VINE?Yes No __________________________________________________________________________ Page: 6 of 16 Narrative for Victim Rights Prosecutor - 2027 Agency: County of Oakland Application: Victim Rights Prosecutor - 2027 6/29/2026 __________________________________________________________________________ Provide the number of victims registered to use MI-VINE in your county for court events during the past calendar year. 0 To obtain statistics for number of Victims Registered with MI-VINE visit the website https://www.vinewatch.com/vinewatch/ Please describe your programs efforts to utilize MI-VINE. Our program notifies crime victims of VINElink, which is installed with our Sheriff's Office, so that victims may be notified of the release from jail of defendants on bond or from sentence. We do so in our initial packet mailing and through our disposition letters. We also provide victims with the information to register with VINELink when they call our office. 10.Community Coordination 1. Community Coordination Activity 1 - Describe any community activities, projects, or coordination councils that your office is involved in to promote Victim Rights and services. Our office collaborates with Common Ground, an agency which provides a number of services to crime victims. Our staff members participate in activities and programs sponsored by this agency. We work together on National Crime Victims' Rights Week activities; this year we participated in a ceremony hosted by our Prosecutor to raise awareness of victims' rights. Our advocates work with Common Ground staff to coordinate services for victims of crime. 2. Community Coordination Activity 2 - Describe any community activities, projects, or coordination councils that your office is involved in to promote Victim Rights and services. Our office collaborates with HAVEN for domestic violence survivors. Our staff members partner with HAVEN and sponsor the annual Domestic Violence Awareness Ceremony. Awards were presented to community members actively engaged in supporting domestic violence victims. Our advocates routinely refer victims to HAVEN for shelter and support services. 3. Community Coordination Activity 3 - Describe any community activities, projects, or coordination councils that your office is involved in to promote Victim Rights and services. Our office collaborates with CARE House of Oakland County. We, as well as our local police partners, routinely refer minor victims to CARE House for forensic interviews and subsequent counseling.  __________________________________________________________________________ Page: 7 of 16 Work Plan Work Plan for Victim Rights Prosecutor - 2027 Agency: County of Oakland Application: Victim Rights Prosecutor - 2027 6/29/2026 __________________________________________________________________________ FOR OFFICE USE ONLY: Version # ______ APP # ______ 11.Work Plan Objective :Victim Advocate(s) will provide notices to crime victims as defined in the William VanRegenmorter Crime Victim Rights Act of 1985 (CVRA) Activity :Generate and send initial victims' rights information as required by Michigan's CVRA for felony cases pursuant to MCL 780.756. Responsible Staff :Victim Rights Unit Date Range :10/01/2026 - 09/30/2027 Expected Outcome :100% of victims will receive information under this section within 7 days of the defendant's arraignment Measurement :Case tracking system (PBK) Activity :Generate and send initial victims' rights information as required by Michigan's CVRA for juvenile offender cases pursuant to MCL 780.786 Responsible Staff :Victim Rights Unit Date Range :10/01/2026 - 09/30/2027 Expected Outcome :100% of victims will receive information under this section within 72 hours after filing a juvenile petition Measurement :Case tracking system Activity :Generate and send initial victims' rights information as required by Michigan's CVRA for misdemeanor cases pursuant to MCL 780.816 Responsible Staff :Victim Rights Unit Date Range :10/01/2026 - 09/30/2027 Expected Outcome :100% of victims will receive information under this section within 48 hours after arraignment/plea Measurement :Case tracking system Activity :Provide the total number of new victims who were given specific information about exercising their crime victim rights Responsible Staff :Victim Rights Unit Date Range :10/01/2026 - 09/30/2027 Expected Outcome :This office will provide the total number of new victims who were given specific information about exercising their crime victim rights Measurement :Case tracking system Activity :Provide the number of CVRA eligible victims requesting crime victim rights Responsible Staff :Victim Rights Unit Date Range :10/01/2026 - 09/30/2027 Expected Outcome :This office will provide the number of CVRA eligible victims requesting crime victim rights Measurement :Case tracking system Activity :Generate and send notification of scheduled court proceedings as required by Michigan's CVRA pursuant to MCL 780.756, 780.786, and 780.816 Responsible Staff :Victim Rights Unit Date Range :10/01/2026 - 09/30/2027 Expected Outcome :100% of victims will receive notification of scheduled court proceedings as required by Michigan's CVRA pursuant to MCL 780.756, 780.786, and 780.816 Measurement :Case tracking system Activity :Generate and send notification of the defendant’s conviction and the victim’s right to make a written or oral victim impact statement as required by the CVRA pursuant to MCL 780.763, 780.765, 780.792, 780.793, 780.823, 780.825 Responsible Staff :Victim Rights Unit __________________________________________________________________________ Page: 8 of 16 Work Plan for Victim Rights Prosecutor - 2027 Agency: County of Oakland Application: Victim Rights Prosecutor - 2027 6/29/2026 __________________________________________________________________________ Date Range :10/01/2026 - 09/30/2027 Expected Outcome :100% of victims will receive notification of the defendant’s conviction and the victim’s right to make a written or oral victim impact statement as required by the CVRA pursuant to MCL 780.763, 780.765, 780.792, 780.793, 780.823, 780.825 Measurement :Case tracking system Activity :Generate and send the final disposition of the defendant’s case, including applicable post-conviction forms, as required by the CVRA pursuant to MCL 780.763a(1), 780.772, 780.791a, 780.793(2), 780.828a(2), 780.827 Responsible Staff :Victim Rights Unit Date Range :10/01/2026 - 09/30/2027 Expected Outcome :100% of victims will receive notification of the final disposition of the defendant’s case, including applicable post-conviction forms, as required by the CVRA pursuant to MCL 780.763a(1), 780.772, 780.791a, 780.793(2), 780.828a(2), 780.827 Measurement :Case tracking system Objective :Victim Advocate(s) will provide additional education, referrals, and services to crime victims from a trauma informed/victim centered perspective in conjunction with victim’s needs Activity :Provide the number of times grantees provided criminal justice advocacy for victims upon request Responsible Staff :Victim Rights Unit Date Range :10/01/2026 - 09/30/2027 Expected Outcome :This office will provide the number of times grantees provided criminal justice advocacy for victims upon request Measurement :Case tracking or comparable system Activity :Provide the number of times grantees provided courtroom accompaniment for victims upon request Responsible Staff :Victim Rights Unit Date Range :10/01/2026 - 09/30/2027 Expected Outcome :This office will provide the number of times grantees provided courtroom accompaniment for victims upon request Measurement :Case tracking or comparable system Activity :Provide the number of victims who received Crime Victim Compensation (CVC) application assistance Responsible Staff :Victim Rights Unit Date Range :10/01/2026 - 09/30/2027 Expected Outcome :This office will provide the number of victims who received Crime Victim Compensation (CVC) application assistance Measurement :Case tracking or comparable system Activity :Provide the number of victims who received assistance with MI VINE services Responsible Staff :Victim Rights Unit Date Range :10/01/2026 - 09/30/2027 Expected Outcome :This office will provide the number of victims who received assistance with MI VINE services Measurement :Case tracking or comparable system Activity :Provide the number of victims who received Address Confidentiality Program (ACP) assistance Responsible Staff :Victim Rights Unit Date Range :10/01/2026 - 09/30/2027 Expected Outcome :This office will provide the number of victims who received Address Confidentiality Program (ACP) assistance Measurement :Case tracking or comparable system Objective :Victim Advocate(s) will obtain continuing education from MDHHS-DVS approved training sessions. Activity :Full-time Victim Advocate(s) will obtain 16 continuing education credits per grant year __________________________________________________________________________ Page: 9 of 16 Work Plan for Victim Rights Prosecutor - 2027 Agency: County of Oakland Application: Victim Rights Prosecutor - 2027 6/29/2026 __________________________________________________________________________ Responsible Staff :Victim Rights Unit Date Range :10/01/2026 - 09/30/2027 Expected Outcome :100% of Full-time Victim Advocate(s) will obtain 16 continuing education credits per grant year Measurement :Training log or Certificate of Attendance Activity :Part-time Victim Advocate(s) will obtain 8 continuing education credits per grant year Responsible Staff :Victim Rights Unit Date Range :10/01/2026 - 09/30/2027 Expected Outcome :100% of Part-time Victim Advocate(s) will obtain 8 continuing education credits per grant year Measurement :Training log or Certificate of Attendance __________________________________________________________________________ Page: 10 of 16 Budget Budget Detail for Victim Rights Prosecutor - 2027 Agency: County of Oakland Application: Victim Rights Prosecutor - 2027 6/29/2026 ________________________________________________________________________________________________________________ FOR OFFICE USE ONLY: Version # ______ APP # ______ Line Item Qty Rate Units UOM Total Amount DIRECT EXPENSES Program Expenses 1 Salary & Wages Victim Advocate Leader Notes : Mary Larkin, Victim Advocate Leader Attachment : ZZZ_1_Victim Advocate Leader.pdf 2080.0000 41.010 0.000 FTE 85,301.00 85,301.00 Victim Advocate Notes : Victim Advocate, Nicole Kennedy Attachment : ZZZ_2_Victim Advocate_071922.pdf 2080.0000 37.200 0.000 FTE 77,376.00 77,376.00 Victim Advocate Notes : Victim Advocate, Jennifer DeMeritt Attachment : ZZZ_3_Victim Advocate_071922.pdf 2080.0000 37.200 0.000 FTE 77,376.00 77,376.00 Victim Advocate Notes : Victim Advocate, Cynthia Stanton Attachment : ZZZ_4_Victim Advocate_071922.pdf 2080.0000 37.200 0.000 FTE 77,376.00 77,376.00 Victim Advocate Notes : Victim Advocate, Amy Welshans Attachment : ZZZ_5_Victim Advocate_071922.pdf 2080.0000 37.200 0.000 FTE 77,376.00 77,376.00 Clerk Notes : Office Support Clerk Sr., Elizabeth DesJardins Attachment : CLERK_6_Position Description Office.DOCX 2080.0000 25.176 0.000 FTE 52,366.00 52,366.00 Victim Advocate Notes : Victim Advocate, Emily Kosal Attachment : ZZZ_7_Victim Advocate_071922.pdf 2080.0000 37.200 0.000 FTE 77,376.00 77,376.00 ________________________________________________________________________________________________________________ Page: 11 of 16 Budget Detail for Victim Rights Prosecutor - 2027 Agency: County of Oakland Application: Victim Rights Prosecutor - 2027 6/29/2026 ________________________________________________________________________________________________________________ Line Item Qty Rate Units UOM Total Amount Total for Salary & Wages 524,547.00 524,547.00 2 Fringe Benefits Composite Rate Notes : Mary Larkin 0.0000 45.978 85300.000 39,219.00 39,219.00 Composite Rate Notes : Nicole Kennedy 0.0000 62.389 77370.000 48,270.00 48,270.00 Composite Rate Notes : Jennifer DeMeritt 0.0000 61.757 77370.000 47,781.00 47,781.00 Composite Rate Notes : Cynthia Stanton 0.0000 62.388 77370.000 48,270.00 48,270.00 Composite Rate Notes : Amy Welshans 0.0000 43.748 77370.000 33,848.00 33,848.00 Composite Rate Notes : Emily Kosal 0.0000 39.478 77370.000 30,544.00 30,544.00 Total for Fringe Benefits 247,932.00 247,932.00 3 Employee Travel and Training 4 Supplies & Materials Office Supplies 0.0000 0.000 0.000 5.00 5.00 5 Subawards – Subrecipient Services 6 Contractual - Professional Services 7 Communications 8 Grantee Rent Costs ________________________________________________________________________________________________________________ Page: 12 of 16 Budget Detail for Victim Rights Prosecutor - 2027 Agency: County of Oakland Application: Victim Rights Prosecutor - 2027 6/29/2026 ________________________________________________________________________________________________________________ Line Item Qty Rate Units UOM Total Amount 9 Space Costs 10 Capital Expenditures - Equipment & Other 11 Client Assistance - Rent 12 Client Assistance - All Other Direct Victim Needs 0.0000 0.000 0.000 21,153.00 21,153.00 13 Other Expense Canine Advocacy - 2 dogs @ $1,200 0.0000 0.000 0.000 2,400.00 2,400.00 Total Program Expenses 796,037.00 796,037.00 TOTAL DIRECT EXPENSES 796,037.00 796,037.00 INDIRECT EXPENSES Indirect Costs 1 Indirect Costs 2 Cost Allocation Plan Total Indirect Costs 0.00 0.00 TOTAL INDIRECT EXPENSES 0.00 0.00 TOTAL EXPENDITURES 796,037.00 796,037.00 ________________________________________________________________________________________________________________ Page: 13 of 16 Budget Summary for Victim Rights Prosecutor - 2027 Agency: County of Oakland Application: Victim Rights Prosecutor - 2027 6/29/2026 ________________________________________________________________________________________________________________ Category Total Amount Narrative DIRECT EXPENSES Program Expenses 1 Salary & Wages 524,547.00 524,547.00 2 Fringe Benefits 247,932.00 247,932.00 3 Employee Travel and Training 0.00 0.00 4 Supplies & Materials 5.00 5.00 5 Subawards – Subrecipient Services 0.00 0.00 6 Contractual - Professional Services 0.00 0.00 7 Communications 0.00 0.00 8 Grantee Rent Costs 0.00 0.00 9 Space Costs 0.00 0.00 10 Capital Expenditures - Equipment & Other 0.00 0.00 11 Client Assistance - Rent 0.00 0.00 12 Client Assistance - All Other 21,153.00 21,153.00 13 Other Expense 2,400.00 2,400.00 Total Program Expenses 796,037.00 796,037.00 TOTAL DIRECT EXPENSES 796,037.00 796,037.00 INDIRECT EXPENSES Indirect Costs 1 Indirect Costs 0.00 0.00 2 Cost Allocation Plan 0.00 0.00 ________________________________________________________________________________________________________________ Page: 14 of 16 Budget Summary for Victim Rights Prosecutor - 2027 Agency: County of Oakland Application: Victim Rights Prosecutor - 2027 6/29/2026 ________________________________________________________________________________________________________________ Category Total Amount Narrative Total Indirect Costs 0.00 0.00 TOTAL INDIRECT EXPENSES 0.00 0.00 TOTAL EXPENDITURES 796,037.00 796,037.00 Source of Funds Category Total Amount Cash Inkind Narrative 1 Source of Funds MDHHS State Agreement 796,037.00 796,037.00 0.00 0.00 Fees and Collections - 1st and 2nd Party 0.00 0.00 0.00 0.00 Fees and Collections - 3rd Party 0.00 0.00 0.00 0.00 Local 0.00 0.00 0.00 0.00 Non-MDHHS State Agreements 0.00 0.00 0.00 0.00 Federal 0.00 0.00 0.00 0.00 Other 0.00 0.00 0.00 0.00 In-Kind 0.00 0.00 0.00 0.00 Federal Cost Based Reimbursement 0.00 0.00 0.00 0.00 Total Source of Funds 796,037.00 796,037.00 0.00 0.00 Totals 796,037.00 796,037.00 0.00 0.00 ________________________________________________________________________________________________________________ Page: 15 of 16 Miscellaneous Miscellaneous for Victim Rights Prosecutor - 2027 Agency: County of Oakland Application: Victim Rights Prosecutor - 2027 6/29/2026 __________________________________________________________________________ FOR OFFICE USE ONLY: Version # ______ APP # ______ 15.Supporting documentation, if required Attachment Title Attachment __________________________________________________________________________ Page: 16 of 16