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HomeMy WebLinkAboutResolutions - 2026.08.13 - 43134 AGENDA ITEM: Sublease Agreement with Oakland Family Services for the Women, Infants and Children Supplemental Food Program (WIC) DEPARTMENT: Facilities Management MEETING: Board of Commissioners DATE: Thursday, August 13, 2026 9:30 AM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2026-6886 _ 26-37 Motion to adopt the attached suggested resolution. ITEM CATEGORY SPONSORED BY Lease Yolanda Smith Charles INTRODUCTION AND BACKGROUND The Division of Health and Human Services administers the Women, Infants and Children Supplemental Food Program (WIC) and is seeking a new subleasing space at 33481 W 14 Mile Road Suite 120 from community partner Oakland Family Services. Due to a consistent monthly caseload, there is a need to continue the delivery of WIC services in the west Oakland County area. Community Partner Oakland Family Services has existing office space in Farmington Hills and will accommodate the WIC program. The term of the sublease shall commence on August 1, 2026, and terminate on July 31, 2029, with a 90-termination clause for any reason. The County shall pay rent of $1,500 per month or $18,000 per year for a gross sublease, plus $100 per month for utilities and internet and shall have no obligation for real estate taxes, common area or other expenses. FISCAL IMPACT: No Budget Amendment Needed Committee members can contact Barbara Winter, Policy and Fiscal Analysis Supervisor at 248.821.3065 or winterb@oakgov.com or the department contact persons listed for additional information. CONTACT Paul Zachos, Property Management Specialist Jennifer Kirby ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 8/13/2026 David Woodward, Board of Commissioners Approved - 8/13/2026 Walt Herzig, Executive's Office Approved - 8/18/2026 Lisa Brown, Clerk/Register of Deeds Final Approval - 8/18/2026 AGENDA DEADLINE: 07/30/2026 4:30 PM ATTACHMENTS 1. Final Version (07-23-26) 4930-3052-3314.3 - Sublease Agreement - OFS _ County of Oakland 2. Attachment A - Floor Plan - Rooms 105,106,107 COMMITTEE TRACKING 2026-08-06 Economic Development & Infrastructure - Recommend to Board 2026-08-13 Full Board - Adopt Motioned by: Commissioner Penny Luebs Seconded by: Commissioner Robert Hoffman Yes: Charles Cavell, Ann Erickson Gault, Marcia Gershenson, Robert Hoffman, Brendan Johnson, Karen Joliat, Christine Long, Penny Luebs, Gwen Markham, William Miller III, Kristen Nelson, Robert Smiley, Yolanda Smith Charles, Michael Spisz, Linnie Taylor, David Woodward (16) No: None (0) Abstain: None (0) Absent: Michael Gingell, Philip Weipert (2) Passed August 13, 2026 RESOLUTION #2026-6886 _ 26-37 Sponsored By: Yolanda Smith Charles Facilities Management - Sublease Agreement with Oakland Family Services for the Women, Infants and Children Supplemental Food Program (WIC) Chair and Members of the Board: WHEREAS the Division of Health and Human Services runs the Women, Infants and Children Supplemental Food Program (WIC) and is seeking a new subleasing space at 33481 W 14 Mile Road, Suite 120 from community partner Oakland Family Services; and WHEREAS due to a consistent monthly caseload, there is a need to continue the delivery of WIC services in the west Oakland County area; and WHEREAS the Oakland County Health Division Administration has determined that the WIC program can provide adequate services from the Farmington Hills area; and WHEREAS the County shall pay rent of $1,500 per month or $18,000 per year for a gross sublease, plus $100 per month for utilities and internet and shall have no obligation for real estate taxes, common area or other expenses; and WHEREAS the term of the sublease shall commence on August 1, 2026, and terminate on July 31, 2029, with a 90-termination clause for any reason; and WHEREAS the Division of Health and Human Services, Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached Sublease Agreement and recommend its approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached Sublease Agreement and directs its Chair to execute the amendment and all other documents related to the amendment, which may be required. Chair, the following Commissioners are sponsoring the foregoing Resolution: Yolanda Smith Charles. Date: August 13, 2026 David Woodward, Commissioner Date: August 18, 2026 Walt Herzig, Chief Deputy County Executive Date: August 18, 2026 Lisa Brown, County Clerk / Register of Deeds COMMITTEE TRACKING 2026-08-06 Economic Development & Infrastructure - Recommend to Board 2026-08-13 Full Board - Adopt Motioned by Commissioner Penny Luebs seconded by Commissioner Robert Hoffman to approve the attached Lease: Sublease Agreement with Oakland Family Services for the Women, Infants and Children Supplemental Food Program (WIC). Yes: Charles Cavell, Ann Erickson Gault, Marcia Gershenson, Robert Hoffman, Brendan Johnson, Karen Joliat, Christine Long, Penny Luebs, Gwen Markham, William Miller III, Kristen Nelson, Robert Smiley, Yolanda Smith Charles, Michael Spisz, Linnie Taylor, David Woodward (16) No: None (0) Abstain: None (0) Absent: Michael Gingell, Philip Weipert (2) Passed ATTACHMENTS 1. Final Version (07-23-26) 4930-3052-3314.3 - Sublease Agreement - OFS _ County of Oakland 2. Attachment A - Floor Plan - Rooms 105,106,107 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 13, 2026, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Thursday, August 13, 2026. Lisa Brown, Oakland County Clerk / Register of Deeds Page 1 of 8 Sublease Agreement - OFS _ County of Oakland - 05_29_2026 4930-3052-3314 – FINAL VERSION SUBLEASE AGREEMENT THIS SUBLEASE AGREEMENT (“Sublease”) effective July 27, 2026, by and between Oakland Family Services, a nonprofit corporation (the "Sublandlord"), whose address is of 33481 West 14 Mile Road, Suite 120, Farmington Hills, MI (”Sublandlord Address”) and County of Oakland, a Michigan municipal corporation (the "Subtenant"), whose address is of 1200 North Telegraph, Pontiac, Michigan 48341 (“Subtenant Address”) W I T N E S S E T H: WHEREAS, Pursuant to that certain Real Property Lease (the "Master Lease") dated June 16, 2025, by and between Trident Realty Group, L.L.C., a Michigan limited liability company, d/b/a Pineview Real Estate (the "Landlord") and the Sublandlord with respect to the building located at 33481 West 14 Mile Road, Suite 120, Farmington Hills, MI, consisting of approximately 1,990 rentable square feet (the "Premises"), as further described in the Master Lease. WHEREAS, Sublandlord desires to sublease the Premises to Subtenant, subject to the terms and conditions set forth in this Sublease, all of which are acceptable to Sublessee NOW THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the parties hereto, Sublandlord and Subtenant agree as follows: 1.Recitals; Capitalized Terms. The recitals set forth above are integral parts of this Sublease and shall be deemed to be a part hereof. Unless otherwise expressly provided herein, capitalized terms which are used in this Sublease shall have the same meanings ascribed thereto in the Master Lease. 2.Sublease. Sublandlord hereby subleases to Subtenant and Subtenant hereby accepts from Sublandlord a portion of the Premises that are described and depicted in Attachment A, subject to the Master Lease, upon the terms, covenants and conditions of this Sublease. Attachment A is incorporated into this Sublease. 3.Term. The term (the "Term") of this Sublease commences at 12:00 noon on August 1, 2026 and ends at 12:00 noon on July 31, 2029. Tenant may take occupancy of the Premises on July 27, 2026 and the initial Rent shall be due payable August 1, 2026. 4.Rent. Subject to the provisions of this Sublease, the rent for the Subleased Premises is $1,500.00 (the "Rent") per month. Page 2 of 8 Sublease Agreement - OFS _ County of Oakland - 05_29_2026 4930-3052-3314 – FINAL VERSION a.The Subtenant will pay the Rent to the Sublandlord at “Sublandlord Address”, or at such other place as the Sublandlord may later designate, on or before the first of each and every month during the Term. 5.Use of Subleased Premises. Except as otherwise provided in this Sublease, the Subtenant and the agents and employees of the Subtenant will only use the Subleased Premises for a purpose consistent with the permitted use allowed in the Master Lease. Further, the Subtenant agrees to comply with all other applicable provisions of the Master Lease and will not do anything that would constitute a violation of any part or condition of the Master Lease. The Parties acknowledge that Subtenant is a governmental entity and will provide governmental services and functions at the Premises, including but not limited to Health Department Services and services associated with the Special Supplemental Nutrition Program for Women, Infant, and Child. 6.Utilities. All payments for utilities and other charges connected with the Subleased Premises, which are to be paid by the Sublandlord under the Master Lease, will be paid by the Subtenant during the Term of this Sublease. Subtenant shall be responsible on a monthly basis for its suite electric charged at a rate of Fifty ($50.00) dollars. Tenant shall also be responsible for payment of internet services for a total of Fifty ($50.00) dollars per month. 7.Maintenance and Repairs. The Subtenant agrees to surrender and deliver to the Sublandlord the Subleased Premises and all furniture and decorations within the Subleased Premises are in as good a condition as they were at the beginning of the Term, reasonable wear and tear excepted. The Subtenant will be liable to the Sublandlord and the Landlord for any damages occurring to the Subleased Premises or the contents of the Subleased Premises or to the building which are done by the Subtenant or the Subtenant's guests. a.The Subtenant will immediately report all general maintenance issues and needed repairs to the Sublandlord and the Landlord. 8.Damage Deposit. The Subtenant agrees to pay to the Sublandlord a deposit of $1,500.00 (the "Deposit") to cover damages and cleaning. The Sublandlord agrees that if the Subleased Premises and the contents in the Subleased Premises are returned to the Sublandlord in the same condition as when received by the Subtenant, reasonable wear and tear excepted, the Sublandlord will refund to the Subtenant the Deposit, or the amount remaining, at the end of the Term, or within 30 days thereafter. Any reason for retaining a portion of the Deposit will be explained in writing within 30 days to the Subtenant. 9.Insurance/Indemnification. The Subtenant, at the expense of the Subtenant, will carry insurance similar to that required of the Sublandlord under the Master Lease. The Parties acknowledge that the Subtenant is self-insured and as such cannot name third parties as additional insureds and that the insurance required by the Master Lease may be provided by Subtenant’s self-insurance. As a governmental entity, Subtenant cannot Page 3 of 8 Sublease Agreement - OFS _ County of Oakland - 05_29_2026 4930-3052-3314 – FINAL VERSION indemnify third parties. The Parties acknowledged that Subtenant cannot indemnify the Landlord and Sublandlord. a.The Subtenant will provide proof of such insurance to the Sublandlord within 5 business days and the Landlord upon the issuance or renewal of such insurance. 10.Condition of Premises. Subtenant agrees to accept the Premises in its “AS IS” condition as of the date hereof. Sublandlord shall have no obligation to perform any alterations, work or repairs or pay any sums to Subtenant in order to prepare the Premises for Subtenant’s occupancy thereof. Subtenant acknowledges that no representations with respect to the condition of the Premises, or with respect to the condition of any fixtures, equipment, furnishings, installations, or systems therein contained or otherwise connected thereto, have been made to Subtenant by Sublandlord or any other party. 11.Taxes. The Subtenant will pay any privilege, excise and other taxes duly assessed against the business of the Subtenant, the Subleased Premises and any personal property on or about the Subleased Premises. The Subtenant will avoid the assessment of any late fees or penalties. 12.Event of Default. The Subtenant will default under this Sublease if any one or more of the following events (the "Event of Default") occurs: a.The Subtenant fails to pay the Rent to the Sublandlord or any amount of it when due or within any grace period, if any. b.The Subtenant fails to perform any of its obligations under this Sublease or any applicable obligation under the Master Lease. c.The Subtenant becomes insolvent, commits an act of bankruptcy, becomes bankrupt, takes the benefit of any legislation that may be in force for bankrupt or insolvent debtors, becomes involved in a voluntary or involuntary winding up, dissolution or liquidation proceeding, or if a receiver will be appointed for the affairs of the Subtenant. d.The Subtenant abandons the Subleased Premises or any part of the Subleased Premises. e.The Subtenant uses the Subleased Premises for any unpermitted or illegal purposes. f.The Subtenant fails to commence, diligently pursue, and complete the Subtenant's work to be performed pursuant to this Sublease pertaining to the Subleased Premises. g.The Subleased Premises, or any part of the Subleased Premises are completely or partially damaged by fire or other casualty that are due to the Subtenant's Page 4 of 8 Sublease Agreement - OFS _ County of Oakland - 05_29_2026 4930-3052-3314 – FINAL VERSION negligence, willful act, or that of the Subtenant's employee, family, agent, or guest. h.Any other event of default provided in the Master Lease. 13.Remedies. Upon the occurrence of any Event of Default, the Sublandlord has any or all of the following remedies: a.Terminate the Sublease and the Term will then immediately become forfeited and void. b.The Sublandlord shall have the right, but not the obligation, to cure any such default and obtain reimbursement of any associated costs from Sub tenant on demand. c.Pursuant to Michigan law, Sublandlord shall have the right to terminate this Sublease and to re-enter and repossess the Premises without prejudice to any remedies for damages, including, without limitation, for accrued unpaid Rent. d. Sublandlord may terminate Subtenant’s right to possession of the Premises without terminating this Sublease or releasing Subtenant from any of its obligations hereunder, including, without limitation, the obligation to pay Rent, whereupon the right of Subtenant to possession of the Premises shall cease . e.Any other remedy provided in the Master Lease or under Michigan law. No reference to or exercise of any specific right or remedy by the Sublandlord will prejudice or preclude the Sublandlord from any other remedy whether allowed at law or in equity or expressly provided for in this Sublease or the Master Lease. No such remedy will be exclusive or dependent upon any other such remedy, but the Sublandlord may from time to time exercise any one or more of such remedies independently or in combination. Upon the expiration, termination or cancellation of the Master Lease or this Sublease, all obligations of the parties under this Sublease will be extinguished. Any improvements remaining on the Subleased Premises upon termination will revert to the Sublandlord and will be free of any encumbrance at the time of such reversion. 14.Surrender of Premises. At the expiration of the Term of this Sublease, the Subtenant will quit and surrender the Premises in as good a state and condition as th ey were at the commencement of this Lease, reasonable use and wear and damages by the elements excepted. 15.Governing Law. It is the intention of the parties to this Sublease that the tenancy created by this Sublease and the performance under this Sublease, and all suits and special proceedings under this Sublease, be construed in accordance with and governed, to the Page 5 of 8 Sublease Agreement - OFS _ County of Oakland - 05_29_2026 4930-3052-3314 – FINAL VERSION exclusion of the law of any other forum, by the laws of Michigan, without regard to the jurisdiction in which any action or special proceeding may be instituted. 16.Severability. In the event that any of the provisions of this Sublease is held to be invalid or unenforceable, such provision shall be deemed to be severed from this Sublease and shall not impair or affect in any manner the validity, enforceability or binding effect of the remaining provisions of this Sublease. This Sublease shall be binding upon and inure to the benefit of the parties hereto and their respective successors and permitted assigns. 17.Assignment and Subletting The Subtenant will not assign, transfer or further sublet the Subleased Premises or any part of the Subleased Premises without the prior written consent of the Sublandlord and the Landlord. 18.Notices. Unless otherwise expressly provided herein, all notices required or permitted under this Sublease shall be in writing, signed by the party giving such notice and transmitted by (i) certified mail, postage prepaid, return receipt requested, which shall be deemed given three (3) days after deposited in the United States Mails, or (ii) nationally recognized overnight courier service, which shall be deemed given one (1) day after deposited with such courier, in each case when addressed to Sublessor or Sublessee as set forth below: If to Sublandlord: Sublandlord Address If to Subtenant: Subtenant Address If Sublandlord or Subtenant receives any written notice or demand from Landlord relating to the Premises or the Master Lease, such party shall promptly give a copy thereof to the other party. Either party may, by written notice, direc t that future notices or demands be sent to a different address. 19.Master Lease. Except as otherwise expressly provided in this Sublease, the Subtenant will perform all applicable duties and obligations of the Sublandlord under the Master Lease. Except as otherwise expressly provided in this Sublease, the Sublandlord will have, as to the Subtenant, all applicable rights and remedies that the Landlord has with respect to the Sublandlord in the Master Lease. This Sublease contains all of the conditions and terms made between the parties to this Sublease and may not be modified orally or in any other manner other than by agreement in writing signed by all parties to this Sublease or their respective successors in interest. This Sublease incorporates and is subject to the Master Lease, a copy of which has been or will be later provided to the Subtenant, and which is incorporated as if it were set out in this Sublease. 20.Termination Rights. Either Party shall have the right to terminate this Sublease at any time during the Term after the first twelve (12) months by providing Subtenant 60 days prior written notice. Page 6 of 8 Sublease Agreement - OFS _ County of Oakland - 05_29_2026 4930-3052-3314 – FINAL VERSION 21.General Provisions In the event of any legal action concerning this Sublease, the losing party will pay to the prevailing party reasonable attorney's fees and court costs to be fixed by the court and such judgment will be entered. a.The Sublandlord may enter the Subleased Premises upon 24 hours notice for any of the following reasons: i.to inspect the Subleased Premises; ii.to maintain the Subleased Premises; or iii.to make repairs that the Sublandlord is obligated to perform. b.This Sublease will extend to and be binding upon and inure to the benefit of the respective heirs, executors, administrators, successors and assigns, as the case may be, of each party to this Sublease. All covenants are to be construed as conditions of this Sublease. c.All sums payable by the Subtenant to the Sublandlord under any provision of this Sublease will be deemed to be Additional Rent and will be recovered by the Sublandlord as rental arrears. d.Where there is more than one Subtenant executing this Sublease, all Subtenants are jointly and severally liable for each other's acts, omissions and liabilities under this Sublease. e.The Subtenant will be charged an additional amount of $25.00 for each N.S.F. check or check returned by the Subtenant's financial institution. f.All schedules to this Sublease are incorporated into and form an integral part of this Sublease. g.Headings are inserted for the convenience of the parties only and are not to be considered when interpreting this Sublease. Words in the singular mean and include the plural and vice versa. Words in the masculine include the feminine and vice versa. The words "Sublandlord" and "Subtenant" as used in this Sublease include the plural as well as the singular; no regard for gender is intended by the language in this Sublease. h.All prior understandings and agreements between Sublandlord and Subtenant with respect to this Sublease or the Premises are merged within this Sublease which alone fully and completely sets forth the understanding of the parties. This Sublease may not be modified in any manner other than by a written agreement signed by both parties. This Sublease may be executed in multiple counterparts each of which shall constitute an original and all of which, when taken together, shall constitute one and the same instrument. i.Time is of the essence in this Sublease. Page 7 of 8 Sublease Agreement - OFS _ County of Oakland - 05_29_2026 4930-3052-3314 – FINAL VERSION j.The Sublandlord and the Subtenant have no interest or other rights of ownership in each other. The parties to this Sublease are not agents for each other. Under no circumstances will this Sublease be construed as creating a partnership or joint venture between the parties to this Sublease. k.Each signatory to this Sublease acknowledges receipt of an executed copy of this Sublease. l.This Sublease will not be valid and binding on the Sublandlord and Subtenant unless and until it has been completely executed by and delivered to both parties and the Landlord has consented to this Sublease. [signatures on following page] Page 8 of 8 Sublease Agreement - OFS _ County of Oakland - 05_29_2026 4930-3052-3314 – FINAL VERSION IN WITNESS WHEREOF the Sublandlord and the Subtenant have duly affixed their signatures under hand and seal on this ________ day of July, 2026. SUBLANDLORD: OAKLAND FAMILY SERVICES, a Michigan domestic nonprofit corporation By: Name: Jaimie Clayton Its: President and CEO SUBTENANT: County of Oakland, a Michigan municipal corporation By: Name: David T. Woodward Its: Chair - Oakland County Board of Commissioners ADJACENT SUITE m (j) :'.) l1oa1 (!) CONF. ll!!:'.'. 0 J-0 13 � iU I­x i.U 11041 OFFICE 175 SF E3 EXTERIOR GLASS 11021 OFFICE 175 SF EXISTING CONDITIONS SUITE 120 :;:;4a1 14 MILE ROAD FARMINGTON HILLS0 MI 4a:;:;1 1 1990 RSF 11.04.20 11001 LOB8Y 125 SF ATTACHMENT A ATTACHMENT A