HomeMy WebLinkAboutInterlocal Agreements - 2010.02.18 - 5685MISCELLANEOUS RESOLUTION #10020
BY: General Government Committee, Christine Long, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS – ELECTIONS DIVISION – AGREEMENT TO
UTILIZE THE SERVICES OF THE OAKLAND COUNTY BOARD OF CANVASSERS BY THE
CHARTER TOWNSHIPS OF OAKLAND, ORION AND OXFORD
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in Resolution #97232 the Board of Commissioners authorized the establishment of a revised
Board of Canvassers’ Service Fee of $25.00 per precinct to help defray the cost of election certification as
provided by Public Act 116 of 1954, as amended; and
WHEREAS the Charter Townships of Oakland, Orion and Oxford are requesting to utilize the services of
the Oakland County Board of Canvassers; and
WHEREAS Oakland County Corporation Counsel has drafted an agreement for said townships to utilize
the services of the Oakland County Board of Canvassers.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the attached agreements with the Charter Townships of Oakland, Orion and Oxford to utilize the services of
the Oakland County Board of Canvassers.
BE IT FURTHER RESOLVED that, upon approval of this agreement by the Oakland County Board of
Commissioners, a copy shall be filed by the County Clerk with the Office of the Great Seal of the State of
Michigan.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its
Chairperson or his designee to execute the attached Agreement between the County and Charter
Townships of Oakland, Orion and Oxford.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Agreement Between the Charter Township of Oakland and Oakland County to Utilize the
Services of the Oakland County Board of Canvassers, Agreement Between the Charter Township of
Orion and Oakland County to Utilize the Services of the Oakland County Board of Canvassers, and
Agreement Between the Charter Township of Oxford and Oakland County to Utilize the Services of the
Oakland County Board of Canvassers on file in County Clerk’s office.
FISCAL NOTE (MISC. #10020)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS - ELECTIONS DIVISION - AGREEMENT TO UTILIZE
THE SERVICES OF THE OAKLAND COUNTY BOARD OF CANVASSERS BY THE CHARTER
TOWNSHIPS OF OAKLAND, ORION AND OXFORD
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Clerk Register of Deeds – Elections Division is authorized to establish a revised Board of
Canvassers’ Service Fee of $25 per precinct to help defray the cost of election certification as
provided by Public Act 116 of 1954.
2. The Charter Townships of Oakland, Orion and Oxford are requesting to utilize the services of the
Oakland County Board of Canvassers.
3. This agreement generates an estimated $750 of General Fund revenue in the Board of
Canvasser Service Fee line item with corresponding operating expense increases of the same
amount in the Fees Per Diem line item and is detailed as follows:
$200 for the Charter Township of Oakland (8 precincts @ $25 per precinct).
$375 for the Charter Township of Orion (15 precincts @ $25 per precinct).
$175 for the Charter Township of Oxford (7 precincts @ $25 per precinct).
4. The Charter Townships of Oakland and Oxford are contract renewals, and revenues and
expenditures associated with these services are incorporated in the FY 2010, 2011 and 2012
Adopted Budget. Therefore, no budget amendments are recommended.
5. The Charter Township of Orion is a new agreement, and a budget amendment is recommended
to the FY 2010, 2011 and 2012 Adopted General Fund Budget to recognize and authorize the
exercise of this agreement and increase revenues and expenses as follows:
GENERAL FUND – 10100 FY 2010 FY 2011 FY 2012
Revenue
2010301-185010-630147 Clerk/Elections –
Bd. of Canvasser Svc. Fee $ 375 $ 375 $ 375
Total Revenues $ 375 $ 375 $ 375
Expenditure
2010301-185010-730709 Clerk/Elections - Fees –
Per Diems $ 375 $ 375 $ 375
Total Expenditures $ 375 $ 375 $ 375
FINANCE COMMITTEE
Resolution #10020 February 18, 2010
Moved by Runestad supported by Coulter the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Burns, Capello, Coleman, Coulter, Douglas, Gershenson, Gingell, Gosselin, Greimel,
Hatchett, Jackson, Jacobsen, McGillivray, Middleton, Nash, Potter, Potts, Runestad, Schwartz,
Scott, Taub, Woodward, Zack. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February
18, 2010, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 18th day of February, 2010.
Ruth Johnson, County Clerk
Ruth Johnson
Oakland County Clerk/Register of Deeds
www.oakgov.com/clerkrod
________________________________________________________________________
Administrative Offices Elections Division Legal & Vital Records Register of Deeds Office
1200 N Telegraph, Dept 415 1200 N Telegraph, Dept 417 1200 N Telegraph, Dept 413 1200 N Telegraph, Dept 480
Pontiac MI 48341-0415 Pontiac MI 48341-0417 Pontiac MI 48341-0413 Pontiac MI 48341-0480
(248) 858-0560 (248) 858-0564 (248) 858-0581 (248) 858-0605
clerk@oakgov.com elections@oakgov.com clerklegal@oakgov.com deeds@oakgov.com
March 1, 2010
Michigan Department of State
Office of the Great Seal
108 South Washington Square, Suite 1
Lansing, MI 48918
Dear Office of the Great Seal:
On February 18, 2010, the Board of Commissioners for Oakland County entered into an agreement per MR
#10020 – County Clerk/Register of Deeds – Elections Division – Agreement to Utilize the Services of the
Oakland County Board of Canvassers by the Charter Townships of Oakland, Orion and Oxford.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the
Michigan Rural Water Association and the authorizing Board of Commissioners Resolution are enclosed for
filing by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds
County Service Center, Building #12 East
1200 N. Telegraph Rd.
Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing
purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell
Director of Elections
Cc: Corporation Counsel, Oakland County
Elections Division, Oakland County
Charter Township of Oakland
Charter Township of Orion
Charter Township of Oxford
Enclosures