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HomeMy WebLinkAboutInterlocal Agreements - 2009.07.30 - 5692 August 18, 2009 Michigan Department of State Office of the Great Seal 108 South Washington Square, Suite 1 Lansing, MI 48918 Dear Office of the Great Seal: On August 12, 2009 the Board of Commissioners for Oakland County entered into an agreement per MR #09157 – Sheriff’s Office – Police Dispatch Service for the City of Wolverine Lake September 1, 2009 to March 31, 2009. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the Village of Wolverine Lake and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #12 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell Director of Elections Cc: Corporation Counsel, Oakland County Equalization Division, Oakland County Township of Novi and City of Rochester Enclosures Village of Wo Regular Council Minutes July 8, 2009 Page 1 of 14 lverine Lake Village of Wolverine Lake www.wolverinelake.com 425 Glengary. Wolverine Lake, Michigan 48390-1404, (248) 624-1710, Fax (248) 624-3536 VILLAGE OF WOLVERINE LAKE REGULAR COUNCIL MEETING WEDNESDAY, JULY 8, 2009 1. CALL TO ORDER President Magee called the meeting to order at 7:00 p.m. 2. PLEDGE TO THE FLAG 3. ROLL CALL Present: Champagne, Cumbo, Magee, Malek, Sienkiewicz, Stack Absent: Nedrow Others: Administrator Miller, Clerk Irwin, Treasurer Kondek, Chief George, Attorney Connelly, Engineer Powell and approximately 6 Members of the public. Administrator Miller stated Nedrow was out of town on business and couldn’t be at the meeting. MOTION by Malek, seconded by Nedrow Sienkiewicz to excuse Nedrow because he is out of town on business. All in Favor Motion Carried 4. RC 7/8/2009 #17031 CORRESPONDENCE A. FROM PAUL DAJOS REGARDING BLIGHT AND DISREPAIR OF VACANT AND ABANDONED HOMES AND CORRESPONDENCE B. THANK YOU FROM CLIFFORD YANTZ REGARDING THE GOOSE ROUND-UP. Administrator Miller stated there were two more correspondences in front of Council. One from Bruce and Linda Attar thanking the Village for the Fireworks and one from Charles and Bonnie Balog regarding Oak Island Bridge Activity. Miller asked if Council would add them to correspondence. MOTION by Champagne, seconded by Cumbo to add to correspondence from Bruce and Linda Attar thanking the Village for the Fireworks as Correspondence C. and Charles and Bonnie Balog regarding Oak Island Bridge Activity as Correspondence D. Administrator Miller stated the correspondence from Paul Dajos regarding blight and disrepair of vacant and abandoned homes; we are dealing with a lot more lawn mowing than we usually have to take care of. Miller stated following are updates of the homes mentioned in the letter: 2164 Newport Ct. – The home was vacated, leaving no forwarding address, the bank will be foreclosing on it soon and will be maintaining it. We have mowed the lawn and performed a yard clean up. Village of Wolverine Lake Regular Council Minutes July 8, 2009 Page 2 of 14 2170 Newport Ct. – The house was vacated in 2008, the bank took over in 2009. We have mowed it and it is now being taken care of by the bank. 2160 Newport Ct. – The home was sold last month and the new owner is doing improvements. 223 Wanda – There was a Senior citizen living there who passed away, realtor is now taking care of grass. 2364 Ventura – This has been an ongoing problem, the most recent owner walked away and is now bank owned. We have had to contact the bank in the past to have them maintain the property. 2301 Solano - Went into foreclosure and debris was left in the yard. Neighbors moved the debris to the curb and Waste Management picked it up. We have received no complaints since then. 2187 Paulette – Owned by same resident since 2007; no reports were ever made to Village Hall. Miller stated unless someone complains we don’t know that the grass is long. We do have an Ordinance Officer that drives around the Village and looks for blight conditions. We aren’t notified when homes go into foreclosure. Miller stated there is a spreadsheet with all the problem homes and we know when we sent letters, contracted for lawn services, etc. President Magee stated we do have a large number of foreclosed homes and it seems we are doing what we can to keep them mowed. Malek stated he stopped in the office a week and a half ago and reported a home with long grass. A letter was sent that day and has since been cut. Malek stated if people call the Village, they will take care of it. We have had a waive of vacancies and foreclosures. Magee suggested that we continue the way we are and continue to closely monitor the vacant homes. If we need more tools, the Administrator can come back to Council. Kondek stated in any event of non payment we are assured of collecting because we put them on the tax bill. We are 100 percent assured of collection. Miller stated the office staff is doing a good job about finding out who owns the homes once they are vacant. Administrator Miller stated the letter from the Balogs was received on July 6, 2009 and it talks about children using the bridge, jumping off and hanging out at the bridge. Tickets were given out to some of the offenders. There are signs painted on both sides of the road on the bridge. It is very dangerous; boats are going in the area where they are jumping. Miller stated we have an ordinance against fishing there as well. Miller stated she spoke with Balog and they are happy with the action that has been taken. Chief George stated there was someone who mentioned that the sign stated “no diving” not “no jumping”. Chief stated they are considering changing the language at the bridge. Champagne stated it is painted on the cement but could be updated to make it stand out a little more. Village of Wolverine Lake Regular Council Minutes July 8, 2009 Page 3 of 14 MOTION by Sienkiewicz, seconded by Stack to receive and file Correspondence A. from Paul Dajos regarding blight and disrepair of vacant and abandoned homes and Correspondence B. Thank you from Clifford Yantz regarding the Goose Round-up, Correspondence C. from Bruce and Linda Attar thanking the Village for the Fireworks and Correspondence D. from Charles and Bonnie Balog regarding Oak Island Bridge Activity. All in Favor Motion Carried 5. RC 7/8/2009 #17032 ADDITIONS TO BUSINESS Champagne asked to add under item 12. A. 4. Lake Level. Champagne stated she had emailed it within the time frame to the Administrator but the Village was without power and the Administrator didn’t get it until the following week. Sienkiewicz stated something of this magnitude should be presented prior to the meeting. This could be a very costly thing. MOTION by Sienkiewicz, seconded by Malek to not add lake level to this meeting. Motion failed President Magee stated it was put in within a timely manner but not received in a timely manner because of the power outage. Magee stated he would like to see it on the agenda. Malek asked if the Water Board is looking at it. Cumbo stated they are looking at it. The person chairing that sub committee just resigned and that has put them behind a little bit. They are looking at a comprehensive way to monitor the lake level. Champagne said Mr. Smith could make himself available this evening and that is why she wanted to have some discussion at tonight’s meeting. Cumbo stated we are going to get a recommendation for a comprehensive plan from the Sub Committee studying this issue and input from Mr. Smith would be helpful. MOTION by Stack, seconded by Cumbo to add Lake Level as item 12. A. 4. Motion Carried MOTION by Cumbo, seconded by Stack to approve the agenda as amended. All in Favor Motion Carried 6. RC 7/8/2009 #17033 1ST CALL TO THE PUBLIC – THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON AGENDA ITEMS Gene Matkowski, 670 Wolverine Drive stated someone should send a letter to the school board regarding the lot across from the High School and remind them that we have a grass ordinance for their lot on S. Commerce. Dave Renwick 685 Amenia stated the minutes from last month’s meeting don’t agree as far as the consent agenda. The Open Meeting Act states all decisions will be made open to the public. The Open Meetings Act is very clear about that. It says all items will be Village of Wolverine Lake Regular Council Minutes July 8, 2009 Page 4 of 14 approved under one motion, in that case, the consent agenda items should all appear as one motion. Renwick stated he would strongly advise Council to not approve the minutes as they are. Larry Trahan, 1385 Shankin asked if the S. Commerce path is on the agenda. Trahan stated he wanted to bring it to Council’s attention that boaters are now bringing people to S. Commerce so they can get off the boat and cross the street to get to their neighborhoods. John Scott, 250 Oak Island asked to speak when the Council discusses Item A. 4. Lake Level. 7. RC 7/8/2009 #17034 APPROVAL OF CONSENT AGENDA President Magee asked to remove Regular Council Minutes for one small change. Stack stated he would like to make a comment on Item I. Lakes Area Youth Assistance. They were able to help 60 children with skill building, they sent 123 kids to camp and three kids received one thousand dollar scholarships. MOTION by Malek, seconded by Stack to approve the consent agenda with the removal of the Regular Council Minutes of June 10, 2009. Champagne asked Attorney Connelly if there is any validity to the comment that Renwick made about the minutes. Attorney Connelly responded that this is how all of the communities he has worked in operate. Connelly stated he is completely comfortable with the way they are. ROLL CALL VOTE AYES – Cumbo, Magee, Malek, Sienkiewicz, Stack, Champagne NAYS – None ABSENT – Nedrow Motion Carried 8. RC 7/8/2009 #17035 APPROVAL OF MINUTES – REGULAR COUNCIL MINUTES OF JUNE 10, 2009 AND TRAINING SESSION OF JUNE 30, 2009 President Magee stated on page 16, the motion “to go into closed session” should state “to go into closed session to discuss an attorney opinion”. MOTION by Sienkiewicz, seconded by Champagne to approve the minutes as amended. All in Favor Motion Carried MOTION by Malek, seconded by Stack to approve the Training Session Minutes of June 30, 2009 Village of Wolverine Lake Regular Council Minutes July 8, 2009 Page 5 of 14 ROLL CALL VOTE AYES – Cumbo, Magee, Malek, Sienkiewicz, Stack, Champagne NAYS – None ABSENT – Nedrow Motion Carried 9. RC 7/8/2009 #17036 RECEIVE AND FILE WRITTEN REPORTS Police Report 6-09 Fire Reports 6-09 Code Enforcement Reports 6-09 Building Report of 6-09 Water Management Board 6-3-09 Zoning Board of Appeals 6-16-09 Park & Recreation 6-22-09 MOTION by Malek, seconded by Stack to receive and file written reports as submitted. ROLL CALL VOTE AYES – Cumbo, Magee, Malek, Sienkiewicz, Stack, Champagne NAYS – None ABSENT – Nedrow Motion Carried 10. RC 7/8/2009 #17037 APPROVE WARRANTS MOTION by Malek, seconded by Stack to approve warrants of $88,057.54 less reimbursables of $4,745.74 for a total of $83,311.80. ROLL CALL VOTE AYES – Cumbo, Magee, Malek, Sienkiewicz, Stack, Champagne NAYS – None ABSENT – Nedrow Motion Carried 11. RC 7/8/2009 #17038 PUBLIC HEARINGS None scheduled. 12. A. 1. RC 7/8/2009 #17039 – RECOMMENDATIONS AND REPORTS FROM ENGINEER POWELL – 2009 CRACK SEALING PROGRAM PAY REQUEST TO MIDWEST PAVEMENT CONTRACTING IN THE AMOUNT OF $6,228.95 Powell stated Midwest did an excellent job this year. They started with the best roads in the Village. They did half of Thurston and Ellington and they did that for free per the agreement. They completed all the roads in the Village that needed it. After inspection there were a few that needed to be repaired and they have already completed them. Powell stated he also was able to get a quote from them for the Tennis Courts and Roller Blade area. Village of Wolverine Lake Regular Council Minutes July 8, 2009 Page 6 of 14 Malek stated they did a very good job on Thurston and Ellington. MOTION by Sienkiewicz, seconded Malek based on recommendation from Powell Engineering & Associates to approve payment to Midwest Pavement Contracting in the amount of $6,228.95 from budgeted funds. ROLL CALL VOTE AYES – Magee, Malek, Sienkiewicz, Stack, Champagne, Cumbo NAYS – None ABSENT – Nedrow Motion Carried 12. A. 2. RC 7/8/2009 #17040 – RECOMMENDATIONS AND REPORTS FROM ENGINEER POWELL – STRATA DRILLING PAY REQUEST IN THE AMOUNT OF $2,172.50 Sienkiewicz stated his son owns Strata Drilling and stated he thought it would be appropriate to abstain from the vote. MOTION by Champagne, seconded by Cumbo to permit Sienkiewicz to abstain from the vote. All in Favor Motion Carried Cumbo stated he didn’t see the need for Sienkiewicz to abstain but it is a good practice. Powell stated they were able to determine the depth of the peat which allows him to plan around the situation. Powell stated they did an excellent job and recommended payment of $2,172.50. MOTION by Malek, seconded by Stack based on the Engineer’s recommendation to approve payment to DPS&A Surveying in the amount of $2,172.50 from budgeted funds. ROLL CALL VOTE AYES – Malek, Stack, Champagne, Cumbo, Magee NAYS – None ABSENT – Nedrow ABSTAIN - Sienkiewicz Motion Carried 12. A. 3. RC 7/8/2009 #17041 – RECOMMENDATIONS AND REPORTS FROM ENGINEER POWELL – DPS&A SURVEYING PAY REQUEST IN THE AMOUNT OF $2,175.00 Powell stated we hired DPS&A Surveying and because of that survey, they were able to determine the property boundary on the S. Commerce pathway. They can now transplant some trees to the private property owner adjacent to the path. Village of Wolverine Lake Regular Council Minutes July 8, 2009 Page 7 of 14 MOTION by Champagne, seconded by Stack based on Engineer Powell’s recommendation, to approve payment to DPS&A Surveying in the amount of $2,175.00 from budgeted funds. DISCUSSION: Malek asked what would happen if the transplanted trees don’t live. Powell stated right now they are in the road right-of-way but we are proposing to move them to private property. Sienkiewicz stated we would make an effort to move them but if they don’t make it, it is not the Village’s responsibility if the trees don’t live. Powell stated the Village is under no contractual obligation if they don’t live. Cumbo stated we can give them to him with the no assurances or guarantees. Stack stated by using a spade the chances are likely that the trees will survive. Larry Trahan stated he will replace the trees at his own cost if they don’t survive. Trahan stated he understands that he is getting them as is. He just doesn’t want to see them destroyed. Cumbo asked about the discrepancy on the invoice. Powell stated he spoke with Dave Smith and he is in agreement with the invoice. ROLL CALL VOTE AYES – Sienkiewicz, Stack, Champagne, Cumbo, Magee, Malek NAYS – None ABSENT – Nedrow Motion Carried 12. A. 4. RC 7/8/2009 #17042 – LAKE LEVEL Champagne stated Dave Smith has arrived at the meeting and is available to answer questions. Champagne stated she would like him to speak regarding benchmarking and bringing our system up-to-date. Engineer Powell stated there are a couple of issues and one is the actual lake elevation. Powell stated an elevation is just a reference point. The 918.25 is what Council established after a lot of research. The next issue is the definition of the data. Powell stated we are following a system set by the Federal Government in 1929. Powell stated Smith was very instrumental years ago when they established the current lake level. Powell stated the way in which they measure the lake level is what could be brought up to date. Powell stated Dave Smith is an expert in establishing benchmarks and how to label them and is very good at his job. Powell stated he isn’t an expert on determining what the water level on shore is. That is up to the Water Board and the Council. Dave Smith of DPS&A stated there are a couple of studies they have done in this area. Because we have opted to be a member of FEMA, they have done a massive study. When we established the lake levels, it was done with the 1929 data. Smith stated in this area the data is not too bad. The problem is what we have doesn’t exactly match up with FEMA. FEMA classifies Wolverine Lake as Zone A. He stated Zone A doesn’t define a specific elevation. Smith stated he had sent in data for one particular house. FEMA responded that the legal flood plain, 1 percent chance of flood, 100 year elevation is 919.1. Powell stated Wolverine Lake is designed to increase one more foot before Village of Wolverine Lake Regular Council Minutes July 8, 2009 Page 8 of 14 anyone would be in trouble. Smith stated his client is a foot above that level. Smith stated he proposes to look at the actual data and what it is. Smith stated in the past this work would have taken a week, but with new technology it will take much less than that. Smith said another thing that will help him is he remembers burying three markers in the lake. It wouldn’t be that difficult to locate them. I could give you more uniform information about lake gages. President Magee stated FEMA has increased the precision of the flood plain mapping. President Magee asked if we could get a proposal. Smith stated he could present a proposal. Smith stated he can also install gages in new areas of the lake very easily. Malek stated he would like to see that the Water Board Sub- Committee receives this information. Cumbo stated this can be a part of our recommendation. Powell stated he is willing to meet with the Committee at any time. John Scott, 250 Oak Island asked if the sluice gates are adjustable. Powell stated they are adjustable. Scott asked how we are adjusting for rising waters. We are five inches over average for rainfall this year. Scott stated he doesn’t want the DNR or DEQ in control of the lake level. Scott said he has lost 8 inches of shoreline. Other people have mentioned that their water levels are very high as well. What he is concerned about is how we look at the levels and determine how to adjust for increased rainfall. Scott stated Commerce might not be affected as much if we anticipate early on and let more water out sooner. It’s a question of how we handle it in the Spring. The end result is that we start to put together some sort of plan to deal with rising lake levels. Cumbo stated we are going to have a Sub-Committee meeting in the next couple of weeks and Mike Powell has made himself available to them. Cumbo stated we have some excellent resources. Sienkiewicz stated we spent a lot of time in the past determining the lake level. This has been a strange year; we haven’t had problems in the past. If a basement is below lake level, then people need to make sure they have a working sump pump. To completely change lake elevations seems drastic. Cumbo stated we may be getting ahead of ourselves because the Sub Committee hasn’t made their recommendation yet. We are looking at increased monitoring not changing the lake level. President Magee stated he would like to wait and see what the Committee comes up with. 12. B. RC 7/8/2009 #17043 – POLICE DISPATCH SERVICE AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE VILLAGE O F WOLVERINE LAKE Administrator Miller stated what you have in your packets is a contract with Oakland County to do dispatch for the Village. Walled Lake approved their contract last night. The cost to the Village would be $24,920 per year. The increases are 3 percent per year. We’re still working with the City of Walled Lake regarding lockup and records. Miller indicated they have recently hired a part time City Manager. Chief George stated there would be no cost for County lock-up but said he wouldn’t recommend going with them due to travel time to and from the facility. Chief stated just for a DUI, it would take an officer at least 3 ½ hours to transport and process someone. George stated their dispatch is definitely the way to go. They have had extensive training and have funds for future training. Chief stated they are trying to keep Walled Lake open 32 hours per week for gun permits, reports, records etc. Oakland County may take two of Walled Lake’s Village of Wolverine Lake Regular Council Minutes July 8, 2009 Page 9 of 14 dispatch personnel. Miller stated we will have more negotiations with Walled Lake because of the lockup and records. MOTION by Sienkiewicz, seconded by Stack, based on the Administrator and Chief’s recommendation to enter in to a contract agreement with Oakland County for Dispatch Services as presented. ROLL CALL VOTE AYES – Stack, Champagne, Cumbo, Magee, Malek, Sienkiewicz NAYS – None ABSENT – Nedrow Motion Carried 12. C. RC 7/8/2009 #17044 – RECOMMENDATION FROM THE PLANNING COMMISSION – TO RENEW MEMBERSHIP WITH THE MICHIGAN ASSOCIATION OF PLANNING FOR THE PERIOD OF JULY 1, 2009-JUNE 30, 2010 FROM 101-400-960.000 MOTION by Sienkiewicz, seconded by Stack to renew the membership with the Michigan Association of Planning for the Period of July 1, 2009- June 30, 2010 in the amount of $625.00 from account number 101-400-960.000. ROLL CALL VOTE AYES – Champagne, Cumbo, Magee, Malek, Sienkiewicz, Stack NAYS – None ABSENT – Nedrow Motion Carried 12. D. RC 7/8/2009 #17045 – FORMAT OF MEETING MINUTES – THIS ITEM WAS PLACED ON THE AGENDA AT THE REQUEST OF COUNCILPERSON CUMBO Cumbo stated he has received some answers on this issue and there is no need for further discussion tonight. 12. E. RC 7/8/2009 #17046 – WORK SESSION SCHEDULING – THIS ITEM WAS PLACED ON THE AGENDA AT THE REQUEST OF COUNCILPERSON CHAMPAGNE Champagne stated she would like to see at the end of each Council Meeting if a Work Session is needed; if not, it shouldn’t be set in stone. There are Council persons who can’t attend every Work Session. President Magee stated the current practice is because it lets people plan around the 4th Wednesday of the month. When people are planning they know not to schedule something on that day if it can be avoided. Sienkiewicz stated he doesn’t see why they can’t have mini sessions after the Council meetings. If there is something on pending business, we can spend 15 minutes at the end of a meeting. Sienkiewicz stated if they schedule meetings and then cancel them it looks like Council is not doing their job. Magee stated we could add meetings if needed. Village of Wolverine Lake Regular Council Minutes July 8, 2009 Page 10 of 14 Administrator Miller stated the language they adopt in November when Council is working on their organizational items is they specify the 4th Wednesday of the month as needed. Miller stated the next time they do their organization items, they can just say to have Work Session as needed and not specify a day of the month. 12. F. RC 7/8/2009 #17047 – 2ND CALL TO THE PUBLIC – APPROXIMATELY 9:00 P.M. THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL REGARDING VILLAGE BUSINESS Mike Powell stated his fifth grandchild was born on July 5, 2009. Dave Renwick, 685 Amenia stated lots of people can’t be here because you change the meetings. Renwick said the only person who complained about his microphone was Mr. Sienkiewicz. The only people you are cheating are the people of the Village. You say you want to inform the people. You say you want to have Work Sessions and you don’t. Gene Matkowski, 670 Wolverine Drive thanked the Stacks and Blankenship’s for all the work they do for the fireworks. Matkowski said he doesn’t think people know how much work is involved from raising money, building the barge every year and disassembling the barge. They are the hardest working Committee in the Village and get the most participation. Matkowski said the fireworks show itself was the best this year than they ever were. Kristi Nedrow, 515 Laguna Ct. asked in regards to the change in Dispatch Services, will we keep the same phone number? Administrator Miller responded the phone number will remain the same. 12. G. RC 7/8/2009 #17047 – TUESDAY’S IN THE PARK UPDATE Champagne stated this is an event that is replacing the boat parade funds. It starts next Tuesday and for the first week there is a free obstacle course from Oakland County. We had to use it before August, 2009. We’re going to have games and family friendly events. We are trying to get a little more community activity. We are just looking for approval from Council to do this. Cost will be less than a couple hundred dollars for the whole season. Sienkiewicz suggested finding a volunteer who can teach the kids a craft or something similar might be an idea. President Magee stated he thinks this is a great program. 12. H. RC 7/8/2009 #17049 REQUEST FROM ANY STONE, DPW LEADER TO PURCHASE A JOHN DEERE 785OA COMMERCIAL Z-TRAK WITH 60” 7 IRON DECK MOWER FROM JOHN DEERE COMPANY AT A COST OF $9,377.64 FROM ACCOUNT NO. 101-900-970.001 MOTION by Malek, seconded by Stack to purchase a John Deere 785OA Commercial Z-Trak with 60” 7 Iron Deck Mower from John Deere Company at a cost of $9,377.64 from account number 101-900-970.001. Village of Wolverine Lake Regular Council Minutes July 8, 2009 Page 11 of 14 ROLL CALL VOTE AYES – Cumbo, Magee, Malek, Sienkiewicz, Stack, Champagne NAYS – None ABSENT – Nedrow Motion Carried 12. I. RC 7/8/2009 #17050 LAKES AREA YOUTH ASSISTANCE REQUEST $4,200.00 FOR THE 2009-2010 PROGRAM YEAR FROM BUDGETED FUNDS #101-600-956.003 MOTION by Malek, seconded by Stack to pay Lakes Area Youth Assistance $4,200.00 for the 2009-2010 Program Year from Budgeted Funds, account number 101-600- 956.003, ROLL CALL VOTE AYES – Cumbo, Magee, Malek, Sienkiewicz, Stack, Champagne NAYS – None ABSENT – Nedrow Motion Carried 12 J. RC 7/8/2009 #17051 ORDINANCE NO. 106-A-52 AN ORDINANCE TO AMEND SECTION 1244.01 OF CHAPTER 1244 OF THE CODIFIED ORDINANCES OF WOLVERINE LAKE, SAID AMENDMENT DEALING WITH THE ESTABLISHMENT, COMPENSATIONS, TERMS, VACANCIES, ALTERNATES AND MEMBERSHIP OF THE ZONING BOARD OF APPEALS – THIS ORDINANCE MAY BE INTRODUCED TONIGHT AND ADOPTED AT THE AUGUST 12, 2009 MEETING MOTION by Malek, seconded by Stack to introduce Ordinance No. 106-A-52, an Ordinance to amend section 1244.01 of Chapter 1244 of the Codified Ordinances of Wolverine Lake, said amendment dealing with the establishment, compensations, terms, vacancies, alternates and membership of the Zoning Board of Appeals as presented. ROLL CALL VOTE AYES – Cumbo, Magee, Malek, Sienkiewicz, Stack, Champagne NAYS – None ABSENT – Nedrow Motion Carried 12. K. RC 7/8/2009 #17052 ORDINANCE NO. 103-A8 AN ORDINANCE TO AMEND SECTION 1220.03 OF CHAPTER 1220 OF THE CODIFIED ORDINANCES OF WOLVERINE LAKE, MICHIGAN, SAID AMENDMENT DEALING WITH MEETINGS, TERMS AND VACANCIES OF PLANNING COMMISSION MEMBERS MOTION by Malek, seconded by Stack to introduce Ordinance No. 103-A8 an Ordinance to amend section 1220.03 of Chapter 1220 of the Codified Ordinances of Wolverine Lake, Michigan, said amendment dealing with meetings, terms and vacancies of Planning Commission Member as presented. Village of Wolverine Lake Regular Council Minutes July 8, 2009 Page 12 of 14 ROLL CALL VOTE AYES – Cumbo, Magee, Malek, Sienkiewicz, Stack, Champagne NAYS – None ABSENT – Nedrow Motion Carried 12. L. RC 7/8/2009 #17053 RECOMMENDATION FROM THE WATER MANAGEMENT BOARD – TO ACCEPT THE RESIGNATION OF JAMES LEWIS FROM THE BOARD MOTION by Malek, seconded by Stack to accept the resignation of James Lewis from the Board. ROLL CALL VOTE AYES – Cumbo, Magee, Malek, Sienkiewicz, Stack, Champagne NAYS – None ABSENT – Nedrow Motion Carried 12. M. RC 7/8/2009 #17054 – TRAFFIC IMPROVEMENT ASSOCIATION - ADMINISTRATION RECOMMENDS APPROVAL IN THE AMOUNT OF $1,200.00 WITHIN BUDGETED FUNDS FROM #101-301-810.004 MOTION by Malek, seconded by Stack to approve membership in the Traffic Improvement Association in the amount of $1,200.00 within budgeted funds from #101- 301-810.004. ROLL CALL VOTE AYES – Cumbo, Magee, Malek, Sienkiewicz, Stack, Champagne NAYS – None ABSENT – Nedrow Motion Carried 12. N. RC 7/8/2009 #17055 – WASTE MANAGEMENT CONTRACT EXTENSION MOTION by Malek, seconded by Stack to authorize the Administrator to negotiate with Waste Management, our current contractor, and bring back a recommendation at the August 12, 2009 Council meeting for an extension of our current contract. ROLL CALL VOTE AYES – Cumbo, Magee, Malek, Sienkiewicz, Stack, Champagne NAYS – None ABSENT – Nedrow Motion Carried 12. O. RC 7/8/2009 #17056 – RECOMMENDATION FROM THE PARK & RECREATION BOARD – TO RENEW THE MEMBERSHIP IN THE Village of Wolverine Lake Regular Council Minutes July 8, 2009 Page 13 of 14 MICHIGAN RECREATION & PARK ASSOCIATION IN THE AMOUNT OF $50.00 FROM #101-750-960.000 MOTION by Malek, seconded by Stack to renew the membership in the Michigan Recreation & Park Association in the amount of $50.00 from 101-750-960.000. ROLL CALL VOTE AYES – Cumbo, Magee, Malek, Sienkiewicz, Stack, Champagne NAYS – None ABSENT – Nedrow Motion Carried 12. P. RC 7/8/2009 #17057 SET TOPICS FOR THE JULY 22, 2009 WORK SESSION MOTION by Sienkiewicz, seconded by Malek to not have a Work Session on July 22, 2009. All in Favor Motion Carried 13. RC 7/8/2009 #17058 – PENDING BUSINESS Village Government Structure Park & Recreation Funding Sanitary Sewer Options Septic System Maintenance Ordinance 14. RC 7/8/2009 #17059 – UPDATE FROM CHIEF GEORGE Chief George stated he thought Council made the right decision to go with Oakland County for dispatch. Chief stated larcenies are up and to warn people to keep their car doors locked. Chief George stated Tiki Night went very well and the fireworks were fantastic. 15. RC 7/8/2009 #17060 – UPDATE FROM CLERK IRWIN Clerk Irwin stated she had nothing to report this month. 16. RC 7/8/2009 #17061– UPDATE FROM TREASURER KONDEK Treasurer Kondek stated the tax bills are in the mail and are in the process of being collected. It’s worthwhile, if you hear of someone who hasn’t gotten one to have them call us. They are due by the end of August. We’re going to end our fiscal year in good shape. Kondek stated he will continue to monitor the data from Oakland County. We’ll keep an eye on it because property values are dropping which will mean significant shortages to the tax revenue. We’ll have to sharpen our pencils and keep costs down. 17. RC 7/8/2009 #17062 ADMINISTRATOR’S REPORT Village of Wolverine Lake Regular Council Minutes July 8, 2009 Page 14 of 14 Administrator Miller stated she agrees with Chief George regarding Oakland County Dispatch. Miller thanked the Fireworks Committee for their hard work. Miller stated she thought the fireworks were really good this year. 18. RC 7/8/2009 #17063 COUNCIL COMMENTS Malek asked if Waste Management picks up for commercial businesses. Miller responded that they do not. Malek said he wondered if they would want a place to take recyclables so they don’t put their recyclables in the garbage. Cumbo asked if we could look into the recycling on a weekly basis. Miller stated she did some checking on that to see if we are getting calls for more recycling and we are not. The amount of recycling that we are taking is up a little bit but not a significant amount. Stack stated the nice thing about recycling now is they are taking plastic grocery bags. Cumbo complimented everyone on Tiki Night, it was spectacular. Champagne stated Tiki Night was spectacular. Champagne thanked to Joann Sullivan, Gene Matkowski, the Nedrows and the rest of the volunteers for selling the tiki candles. Without the candles the lakefront wouldn’t be half as beautiful. Tiki night wouldn’t be the same without the candles. Stack gave special thanks to J.R. Blankenship, Gene Matkowski and Joann Sullivan, Grant and Skyler McNutt and the rest of the volunteers. Stack thanked the police and said the police presence was excellent. Sienkiewicz stated the Tiki Committee, the Fireworks Committee the Chair people and the Police did an excellent job and made Tiki Night very memorable. President Magee stated it is a great positive move that Walled Lake has hired a City Manager. Magee said he wanted to mention the mower that was on the consent agenda. When we cut the DPW staff, we asked them to come up with ways to reduce their work load and maximize their time. The DPW came to the Administrative Committee with this specialized mower that cuts grass much faster than our current equipment. This will free up DPW hours and that is a great thing. It will make them more efficient and save funds in the long run. Magee stated Tiki Night was fantastic. The community does a huge amount of work and it came off beautifully year after year; it is a tribute to the community. 19. RC 7/8/2009 #17064 ADJOURNMENT MOTION by Sienkiewicz, seconded by Stack to adjourn 8:45 p.m. All in Favor Motion Carried Rita Irwin, Clerk John Magee, President