HomeMy WebLinkAboutInterlocal Agreements - 2009.08.12 - 5742CITY OF ROCHESTER
MINUTES OF COUNCIL MEETING
JUNE 22, 2009
A regularly scheduled meeting of the City Council for the City of Rochester was called to order at
7:30 p.m. on Monday, June 22, 2009, by Mayor Jeffrey Cuthbertson, at 400 Sixth Street, Rochester,
Michigan.
PRESENT: Mayor Jeffrey Cuthbertson, Mayor Pro Tem Stuart Bikson, Councilmembers David
Becker, Ben Giovanelli, Jeffery Matis, Kim Russell and David Zemens.
ABSENT: None.
Mayor Cuthbertson led the Pledge of Allegiance.
Giovanelli moved, Russell seconded to approve the minutes of the regular meeting held on June 8,
2009 with corrections. YES: Cuthbertson, Bikson, Becker, Giovanelli, Matis, Russell and
Zemens. NO: None. Motion Carried.
Council considered five items on the Consent Agenda. All five were approved with one motion.
Becker moved, Bikson seconded to approve the bid submitted through MITN by EV4 Emergency
Vehicles Plus in the amount of $125,320.00 for an E-450 Ford Chassis Wheeled Coach Ambulance
and to also approve purchasing the associated radio equipment in the amount of $6,805.00 through
the County Radio Blanket Purchase Order. YES: Cuthbertson, Bikson, Becker, Giovanelli, Matis,
Russell and Zemens. NO: None. Motion Carried.
Becker moved, Bikson seconded to approve the bid submitted through MITN by RKO Enterprises
in the amount of $58,680 for a four door mini pumper and to also approve purchasing the associated
equipment from Cynergy in the amount of $5,675.00. YES: Cuthbertson, Bikson, Becker,
Giovanelli, Matis, Russell and Zemens. NO: None. Motion Carried.
Becker moved, Bikson seconded to approve the extended warranty for the Vision Hawk in-car
video units for the Police Department for three years at $2,250 for 2010, $2,700 for 2011 and
$3,150 for 2012. YES: Cuthbertson, Bikson, Becker, Giovanelli, Matis, Russell and Zemens. NO:
None. Motion Carried.
Becker moved, Bikson seconded to approve the request from the Rochester Avon Recreation
Authority to reserve the City tennis courts for the Greater Rochester Open and for the Pickleball
Association of Michigan’s new pickleball tournament from July 22 to July 25 and July 27 to July
29, 2009 and also August 26 to 30, 2009. YES: Cuthbertson, Bikson, Becker, Giovanelli, Matis,
Russell and Zemens. NO: None. Motion Carried.
Becker moved, Bikson seconded to approve the request to conduct a wedding in the Municipal Park
in conjunction with a reception at Community House on October 24, 2009. YES: Cuthbertson,
Bikson, Becker, Giovanelli, Matis, Russell and Zemens. NO: None. Motion Carried.
Mayor Cuthbertson made two announcements. First, he noted that this evening’s meeting was
being cable cast for the first time. He also introduced the City’s new DPW Director, Bill Bohlen.
CITY OF ROCHESTER COUNCIL MEETING MINUTES Page 2 of 5
JUNE 22, 2009
Under Public Comment, Alexis Zucarro from Gus O’Connor’s Irish Pub discussed their proposal to
have permanent temporary additional bars inside and outside of their building. Ms. Zuccaro
explained that the plan would not deviate from their current needs, but would allow them to only
apply to the State Liquor Control Commission once, rather than each time they held an event,
thereby lowering their costs. City Manager Vettraino advised Council that Gus O’Connor’s has
offered to enter into an agreement with the City regarding the request. This change is also being
considered by the Planning Commission in conjunction with their Outdoor Dining permit and would
require a Special Exception approval.
Mayor Cuthbertson summarized Council’s discussion saying that Council would like the offered
Agreement, that the bars are utilized for events the same as always and that the Planning
Commission monitor the use as it relates to the proximity to the alley and Main Street.
Mayor Cuthbertson opened the meeting for miscellaneous Public Comment.
Gail Kemler, Rochester Historical Commission; Cathy Daldin, 215 Pine; Pat Kane 817 W. Fourth;
and Ann Peterson, 231 N. Alice addressed Council with miscellaneous comments.
Mayor Cuthbertson announced that there were no Public Hearings scheduled this evening.
Mayor Cuthbertson announced that there were no Legislative Action Items this evening.
Council acknowledged the resignation of William Gray from the Brownfield Redevelopment
Authority. Mayor Cuthbertson directed Administration to send Mr. Gray a thank you for his
service.
Mayor Cuthbertson called for applications to be submitted for the vacancy on the Brownfield
Redevelopment Authority.
Council considered proposed amendments to the City Manager’s Employment Agreement. The
changes are change of address, request to permit the City Manager to sell back personal leave hours
because of the demands of the position and to change the medical, dental, and optical insurance
coverage consistent with the changes Council adopted for non-union employees.
Council debated the number of personal leave hours to permit the City Manager to sell back to the
City. His request was for 112 hours listed in the contract.
Russell moved, Giovanelli seconded to approve the changes to the City Manager’s Employment
Agreement to change his address, to sell back 56 hours of personal leave hours and to change the
medical, dental, and optical insurance coverage to be consistent with other non-union employees.
Council continued debating the number of personal leave hours to be sold back.
Bikson recommended an amendment to allow 80 hours of personal leave to be sold back.
After further discussion, Mayor Cuthbertson suggested that the current motion be withdrawn and a
new motion offered based on the discussion.
CITY OF ROCHESTER COUNCIL MEETING MINUTES Page 3 of 5
JUNE 22, 2009
Russell and Giovanelli agreed to withdraw the current motion.
Becker moved, Zemens seconded to approve the Changes to the City Manager’s Employment
Agreement to change his address, to sell back 112 hours of personal leave hours and to change the
medical, dental, and optical insurance coverage to be consistent with other non-union employees
and to review the changes to the personal leave time annually. YES: Cuthbertson, Bikson, Becker,
Giovanelli, Matis, Russell and Zemens. NO: None. Motion Carried.
Council considered setting a date for a Public Hearing regarding a proposed text amendment to
Section 2301, Sound, of the Zoning Ordinance for July 13, 2009. Councilmember Becker requested
Administration provide a report clarifying the increases. Council did not set the Public Hearing
date, they will consider the request after receiving the requested report.
Council reviewed information on the election of the Employee Delegate for the Annual Michigan
Employees Retirement System meeting and a request to confirm the City Manager’s selection of an
Employer Delegate.
Giovanelli moved, Russell seconded to confirm the election of Karen Parker as the Employee
Delegate for the Annual Michigan Employees Retirement System meeting and confirm the City
Manager’s selection of Holly Meyers as the Employer Delegate. YES: Cuthbertson, Bikson,
Becker, Giovanelli, Matis, Russell and Zemens. NO: None. Motion Carried.
Councilmember Giovanelli, Council Liaison to the Downtown Development Authority, gave
Council an update on DDA activities. Giovanelli provided Council with a copy of the 2008 year
end evaluation from Oakland County for the Main Street Oakland County program given to the
DDA at their meeting.
Council continued discussion regarding information to be provided by the Downtown Development
Authority on the Principle Shopping District/Special Assessment District renewal. Mayor
Cuthbertson stated that the deadline for Council to submit their requests is Wednesday, July 8,
2009.
Council considered a request from Determined Friends, 439 Main Street #160, to adopt a
Resolution for Charitable Gaming Licenses recognizing them as a non profit organization operating
in the City of Rochester.
Brenda Pendleton of Determined Friends discussed the request with Council at length.
Councilmembers expressed concern that the organization only has donated office space and has
been located in the City a short time.
Bikson moved, Giovanelli seconded to defer the request from Determined Friends, 439 Main Street
#160, to adopt a Resolution for Charitable Gaming Licenses recognizing them as a non profit
organization operating in the City of Rochester to the meeting of September 28, 2009 for further
consideration. YES: Bikson, Giovanelli, Matis and Russell. NO: Cuthbertson, Becker and
Zemens. Motion Carried.
**Giovanelli clarified that the reason for the delay is due to the short time they have been in the
city.
CITY OF ROCHESTER COUNCIL MEETING MINUTES Page 4 of 5
JUNE 22, 2009
Council considered a request from the Friends of the Rochester Hills Public Library 500 Olde
Towne Road, to adopt a Resolution for Charitable Gaming Licenses recognizing them as a non
profit organization operating in the City of Rochester to hold a raffle of a quilt.
Giovanelli moved, Bikson seconded to adopt the Resolution for Charitable Gaming Licenses
recognizing the Friends of the Rochester Hills Public Library, 500 Olde Towne Road, as a non
profit organization operating in the City of Rochester. YES: Cuthbertson, Bikson, Becker,
Giovanelli, Matis, Russell and Zemens. NO: None. Motion Carried.
Council considered the renewal of the contract with Oakland County Equalization Division to
conduct equalization services for a two year period ending June 30, 2011 at a cost detailed in the
agreement under section 6 – Payment Schedule.
Becker moved, Russell seconded to approve the renewal of the contract with Oakland County
Equalization Division for equalization services for a two year period ending June 30, 2011 at a cost
detailed in the agreement under section 6 – Payment Schedule. YES: Cuthbertson, Bikson, Becker,
Giovanelli, Matis, Russell and Zemens. NO: None. Motion Carried.
Fire Chief Cieslik provided Council a report on providing Advanced Life Support. The State of
Michigan approved the Rochester Fire Department Advanced Life Support license on June 16,
2009. The license will allow the department to provide ALS serviced utilizing one paramedic and
one emergency medical technician instead of two paramedics.
The Fire Department received four proposals from established ambulance companies to provide the
paramedic services. Fire Chief Cieslik recommends approving the proposal from Community EMS
in the amount of $150,000.00 annually.
Fire Chief Cieslik requested Council’s authorization to begin providing ALS service starting June
23, 2009 and approval of the Community EMS proposal.
Giovanelli moved, Bikson seconded to approve the Fire Chief’s request to begin Advanced Life
Support ambulance service on June 23, 2009 and approve the proposal from Community EMS to
provide paramedic services at a cost of $150,000.00 annually. YES: Cuthbertson, Bikson, Becker,
Giovanelli, Matis, Russell and Zemens. NO: None. Motion Carried.
Fire Chief Cieslik provided Council a report and recommendation on a third party Advanced Life
Support partner and cost recovery plan. The Fire Department received two proposals. The
recommended provider is M N Group at a cost of 7.25% of the collected amount.
Giovanelli moved, Zemens seconded to approve the Fire Chief’s request to bill for EMS provided
services and to contract with M N Group for EMS billing at a cost of 7.25% of the collected
amount. YES: Cuthbertson, Bikson, Giovanelli, Matis, Russell and Zemens. NO: Becker. Motion
Carried.
Fire Chief Cieslik presented Council with a report and request regarding a Fire Station grant
opportunity. His report detailed upgrades that could be made to the existing building and a request
for a new building.
CITY OF ROCHESTER COUNCIL MEETING MINUTES Page 5 of 5
JUNE 22, 2009
Giovanelli moved, Bikson seconded to authorize the Fire Chief to submit a grant application for the
Federal Fire Fighters Assistance for the Construction and Renovations of fire stations for the
upgrades 1-6 listed in his report with a 25% match of funds from the City. YES: Cuthbertson,
Bikson, Becker, Giovanelli, Matis, Russell and Zemens. NO: None. Motion Carried.
Bikson moved, Becker seconded to authorize the Fire chief to submit a grant application for the
Federal Fire Fighters Assistance for the Construction and Renovations of fire station for a new fire
station with a 0% match of funds from the City. YES: Cuthbertson, Bikson, Becker, Giovanelli,
Matis, Russell and Zemens. NO: None. Motion Carried.
Councilmember Bikson recommended that due to the late hour, Council consider deferring some
agenda items to the next meeting.
Mayor Cuthbertson suggested that items 9n, 9o, 10a, 10c, 11a-e and 12 be moved to the agenda of
July 13, 2009.
Bikson moved, Matis seconded to move agenda items 9n, 9o, 10a, 10c, 11a-e and 12 to the agenda
of July 13, 2009. YES: Cuthbertson, Bikson, Becker, Giovanelli, Matis, Russell and Zemens. NO:
None. Motion Carried.
Council considered seven Resolutions for budget amendments for FYE 09.
Giovanelli moved, Russell seconded to adopt the seven Resolutions for budget amendments for
FYE 09 for: General Fund Budget, Major Streets Fund Budget, Local Streets Fund Budget,
Cemetery Fund Budget, Drug Law Enforcement Fund Budget, CDBG General Projects Fund
Budget and DDA Fund Budget. YES: Cuthbertson, Bikson, Becker, Giovanelli, Matis, Russell and
Zemens. NO: None. Motion Carried.
Mayor Cuthbertson opened the meeting for miscellaneous comment. Matis requested that the
annual report from organizations receiving City funds be placed on the next agenda.
Mayor Cuthbertson adjourned the meeting at 12:33 a.m., June 23, 2009
______________________________________ ______________________________________
LEE ANN O’CONNOR, CITY CLERK JEFFREY T. CUTHBERTSON, MAYOR
**corrected 07-13-09