HomeMy WebLinkAboutInterlocal Agreements - 2012.02.16 - 6328Bill Bullard Jr.
Oakland County Clerk/Register of Deeds
www.oakgov.com/clerkrod
________________________________________________________________________
Administrative Offices Elections Division Legal & Vital Records Register of Deeds Office
1200 N Telegraph, Dept 415 1200 N Telegraph, Dept 417 1200 N Telegraph, Dept 413 1200 N Telegraph, Dept 480 Pontiac MI 48341-0415 Pontiac MI 48341-0417 Pontiac MI 48341-0413 Pontiac MI 48341-0480 (248) 858-0560 (248) 858-0564 (248) 858-0581 (248) 858-0605
clerk@oakgov.com elections@oakgov.com clerklegal@oakgov.com deeds@oakgov.com
May 30, 2012
Michigan Department of State Office of the Great Seal
108 South Washington Square, Suite 1 Lansing, MI 48918
Dear Office of the Great Seal:
On February 16, 2012, the Board of Commissioners for Oakland County entered into an agreement per MR #12022 – Sheriff’s Office – Establishment of Standard Police Dispatch Services Agreements, April 1, 2012 –
March 31, 2015. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with
Oakland Community College and the authorizing Board of Commissioners Resolution are enclosed for filing by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds
County Service Center, Building #12 East 1200 N. Telegraph Rd. Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing
purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely, COUNTY OF OAKLAND
Joseph J. Rozell Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County Oakland Community College
Enclosures
BOARD OF TRUSTEES
REGULAR MEETING
MINUTES
January 17, 2012
Oakland Community College
2480 Opdyke Road
Bloomfield Hills, MI 48304
1. GENERAL FUNCTIONS
1.1 Call to Order and Welcome
The meeting was called to order at 7:00 p.m. by Chair Kuhn.
1.2 Attendance
Present
Thomas Kuhn, Chair
Daniel Kelly, Vice Chair (arrived 7:11 p.m.)
Pamala Davis, Secretary
Thomas Sullivan, Treasurer
Shirley Bryant, Trustee (arrived 7:03 p.m.)
Sandra Ritter, Trustee
Anna Zimmerman, Trustee
Absent
None
1.3 Approval of Agenda
Trustee Zimmerman MOVED to approve the agenda. Trustee Ritter seconded.
Trustee Davis stated at the January 5, 2012 special meeting, the Board voted and
approved the Chancellor’s employment contract as presented and to vote at the regular
meeting to have the Chair execute the contract. Accordingly, Ms. Davis came prepared to
vote tonight to have the Chair execute the contract that was approved at the January 5,
2012 meeting.
Trustee Sullivan noted he would like to make sure all of the trustees are in attendance for
the approval of the execution of the Chancellor’s contract. He indicated as Trustee
Bryant is not well this evening if necessary we would move this item forward, but also
wanted to make sure Trustee Kelly was in attendance.
Board of Trustees
January 17, 2012
Page 2 of 11
Trustee Zimmerman said in reference to the Chancellor’s contract, she spoke to Trustee
Kelly, and Trustee Kelly was not stating that there could not be any changes to the
contract.
AYES: Bryant, Davis, Kuhn, Ritter, Sullivan, Zimmerman
NAYS: None Motion Carried
1.4 Public Comments/Petitions - None
1.5 Student Presentation - None
1.6 Approval of December Board Meeting Minutes
1.6.1 Approval of December 13, 2011 Special Meeting Minutes
Trustee Bryant MOVED to accept the minutes of the December 13, 2011 special
Board meeting. Trustee Zimmerman seconded.
Trustee Ritter noted she was not in attendance at this meeting.
AYES: Bryant, Davis, Kuhn, Sullivan, Zimmerman
NAYS: None Motion Carried
1.6.2 Approval of December 13, 2011 Regular Meeting Minutes
Trustee Zimmerman MOVED to accept the minutes of the December 13, 2011
regular Board meeting. Trustee Bryant seconded.
AYES: Bryant, Davis, Kuhn, Ritter, Sullivan, Zimmerman
NAYS: None Motion Carried
2. CHANCELLOR’S REPORT
2.1 Chancellor’s Comments
In the interest of time, Chancellor Meyer deferred his time for the two presentations
scheduled this evening.
2.2 Staff Reports – No report
Board of Trustees
January 17, 2012
Page 3 of 11
2.3 Introduction of New Staff
RO/SF President Steven Reif introduced Thomas Hayman, a new faculty member of the
Mathematics Department.
President Jacqueline Shadko introduced Dr. Phyllis Curtis-Tweed, the new Academic and
Student Services Dean at the Orchard Ridge Campus.
3. ACADEMIC AND STUDENT AFFAIRS
3.1 Academic Senate Reports
Chair Kuhn welcomed the new College Academic Senate Chair Shawn Dry, who
indicated he had no report to present this evening.
3.2 Student Reports
Auburn Hills Campus President Patricia Dolly was pleased to inform the Board that
MiVida Burrus was chosen as the keynote speaker at the February Achieving the Dream
Student Success conference in Dallas.
Thanking everyone for this opportunity and for being so dedicated to student success,
Ms. Burrus said this is a wonderful opportunity for her.
Ms. Burrus provided an update to the Board on various campus student activities.
3.3 Academic Initiatives
Chancellor Meyer again deferred this time to the evening’s two presentations.
4. COLLEGE RESOURCES
4.1 Personnel Monitoring Report
4.1.1 The Board of Trustees reviewed the revised Personnel Monitoring Report.
On behalf of the Board, Chair Kuhn congratulated Mary Jane Lucisano who is
retiring from OCC after 23 years as a business office specialist at the Auburn
Hills Campus. Ms. Lucisano shared with the Board how she started working for
OCC and expressed she hates to leave and will miss her job.
4.1.2 Faculty Recommendations – None to report
Board of Trustees
January 17, 2012
Page 4 of 11
4.2 Business and Finance
4.2.1 Treasurer’s Report
The Board of Trustees reviewed the Treasurer’s Report.
4.2.2 General Fund Budget Status Report
The Board of Trustees reviewed the General Fund Budget Status Report.
4.2.3 2012-13 Budget Outlook
Vice Chancellor of Administrative Services Clarence Brantley presented a
2012-13 preliminary budget presentation to the Board. Topics addressed
included discussion of revenue projections, including property taxes, state
appropriations, and tuition and fees. Expenditures were also covered, including
salary and wages, fringe benefits, and operation expenditures. Mr. Brantley
identified the need for further direction regarding tuition rates, health insurance
contributions, and negotiated salary and wages.
4.3 College Facilities
Trustee Ritter requested item 4.3.5 be removed from the Consent Calendar.
CONSENT CALENDAR – MAINTENANCE PROJECTS
Items 4.3.1 through 4.3.4 listed below on the Consent Calendar – Maintenance Projects
were enacted by one motion. No separate discussions of these items were requested.
Trustee Sullivan MOVED to approve items 4.3.1 through 4.3.4 on the Consent Calendar
– Maintenance Projects. Trustee Zimmerman seconded.
AYES: Bryant, Davis, Kelly, Kuhn, Ritter, Sullivan, Zimmerman
NAYS: None Motion Carried
4.3.1 Project Name Projected Cost
Selective Interior/Exterior Door Replacements $569,400
Campus Wide
Auburn Hills Campus
OCC Project No. PF-AH12-004
Board of Trustees
January 17, 2012
Page 5 of 11
4.3.2 Project Name Projected Cost
Electrical Transformer and $271,600
and Switchgear Replacement
Student Center
Highland Lakes Campus
OCC Project No. PF-HL11-016
4.3.3 Project Name Projected Cost
Elevator Evaluation/Replacement $268,800
Levinson Hall
Highland Lakes Campus
OCC Project No. PF-HL11-006
4.3.4 Project Name Projected Cost
Elevator Evaluation/Replacement $267,800
Student Center
Highland Lakes Campus
OCC Project No. PF-HL11-005
END OF CONSENT CALENDAR – MAINTENANCE PROJECTS
4.3.5 Project Name Projected Cost
Boiler Evaluation – High Temp System $719,300
Primary/Secondary Conversion
Building E
Orchard Ridge Campus
OCC Project No. PF-OR11-019
Trustee Ritter MOVED to approve the Boiler Evaluation – High Temp System
Primary/Secondary Conversion Project in Building E at the Orchard Ridge
Campus. Trustee Zimmerman seconded.
Trustee Ritter inquired if OCC is granting authority to Auch on these projects,
how do we ensure they are abiding by OCC bid request policies? Mr. Brantley
responded our Director of Facilities is in charge of overseeing the bid process
from start to finish.
AYES: Bryant, Davis, Kelly, Kuhn, Ritter, Sullivan, Zimmerman
NAYS: None Motion Carried
Board of Trustees
January 17, 2012
Page 6 of 11
4.3.6 The Board of Trustees reviewed the Progress Report – Construction Projects.
4.4 Contracts and Purchases
Trustee Ritter requested item 4.4.1 be removed from the Consent Calendar.
CONSENT CALENDAR – CONTRACTS AND PURCHASES
Items 4.4.2 through 4.4.5 listed below on the Consent Calendar – Contracts and
Purchases were enacted by one motion. No separate discussions of these items were
requested.
Trustee Sullivan MOVED to approve items 4.4.2 through 4.4.5 on the Consent Calendar -
Contracts and Purchases. Trustee Ritter seconded.
AYES: Bryant, Davis, Kelly, Kuhn, Ritter, Sullivan, Zimmerman
NAYS: None Motion Carried
4.4.2 2012-2015 Dispatch Agreement between Oakland Community College
and Oakland County Sheriff’s Department
College-Wide
The Board of Trustees approved the 2012-2015 Police Dispatch Service
Agreement between the County of Oakland and Oakland Community College at a
cost not to exceed $370,092, and authorized the Secretary of the Board of Trustees
to sign the Resolution authorizing the College to execute the agreement.
4.4.3 Contract with dSpace, Inc.
Economic and Workforce Development
The Board of Trustees approved the use of dSpace, Inc. for training services at a
cost not to exceed $180,000 for training delivered through June 30, 2012.
4.4.4 Contract with ETAS, Inc.
Economic and Workforce Development
The Board of Trustees approved the use of ETAS, Inc. for training services at a
cost not to exceed $240,000 for training delivered through June 30, 2012.
4.4.5 Contract with The MathWorks, Inc.
Economic and Workforce Development
The Board of Trustees approved the use of The MathWorks, Inc. for training
services at a cost not to exceed $400,000 for training delivered through
June 30, 2012.
Board of Trustees
January 17, 2012
Page 7 of 11
END OF CONSENT CALENDAR – CONTRACTS AND PURCHASES
4.4.1 AMATROL Turbine Learning System, Software Licenses and Training
Auburn Hills Campus
Trustee Ritter MOVED the Board of Trustees approve the use of Applied
Technology Systems, Inc. for the purchase of the AMATROL system, educational
software including licenses, and instructor training at a cost not to exceed
$86,500. Trustee Zimmerman seconded.
Trustee Ritter inquired why there were no bids for this item. President Dolly
responded Applied Technology Systems, Inc. was the only known source for this
item.
AYES: Bryant, Davis, Kelly, Kuhn, Ritter, Sullivan, Zimmerman
NAYS: None Motion Carried
5. UNFINISHED BUSINESS
None
6. NEW BUSINESS
6.1 Execution of Chancellor’s Contract
Trustee Kelly MOVED to approve the contract as presented before the Board tonight.
Trustee Zimmerman seconded. Chair Kuhn clarified as an item of information this
contract differs slightly from the contract passed on January 5, 2012 because it deletes a
travel request the Chancellor had previously made, and he has graciously withdrawn his
interest in that travel request.
Trustee Davis stated if the Chancellor wanted to withdraw the travel request, he should
have done so a week or two ago. This is a matter of principle. This doesn’t have
anything to do with the Chancellor, but for the Board to do the right thing. The Board
took a vote and it was decided negotiations had ended. Tonight the Board was to vote on
the contract that was negotiated on January 5th, and she doesn’t feel the Board should be
deviating from that. With regard to the contract currently on the table, Trustee Davis
stated she will not be approving it.
Trustee Sullivan cited the original motion that was included in the Board’s January
meeting packet: “Move the Board of Trustees authorize the Board Chair to execute the
Chancellor’s contract as approved at the January 5, 2012 special meeting.” Trustee Kelly
has now made a motion for a different contract. The motion at the January 5th meeting
read: “Move to approve the substance of the proposed Chancellor employment contract
Board of Trustees
January 17, 2012
Page 8 of 11
and authorize the attorney to make any minor necessities (formatting and stylist change),
not substantive in nature, and to vote on the authorization for the Board Chair to execute
the agreement at the regular Board meeting on January 17th.” Dr. Sullivan stated he came
to the meeting tonight to vote on the execution of the contract, not to renegotiate it. He
believes the Board has a moral dilemma – they had an agreement and voted on it, which
was approved by the Board, and the Board has spoken.
Trustee Davis said it is the principal, and she was quite surprised this even came up. The
Board came to a decision, and she finds it very disappointing trying to change it at the last
minute.
Trustee Ritter stated the following: “ The concerns I have regarding this contract should
not be interpreted as lack of support for Chancellor Timothy Meyer. My concerns are
with the provisions in the contract that have an adverse impact on the governance of the
College and the fiduciary responsibilities of each Board member. Other concerns are
with: The length of the contract and the ‘evergreen/roll-over provision.’ The effective
date of the contract is January 1, 2012. Currently, the Chancellor has a contract that is in
place until June 30, 2012. The ‘new’ contract replaces the original and becomes
retroactive to January 1, 2012. The economic provisions, perks and benefits are
excessive and not defensible in our College that is struggling to be fiscally responsible.”
Trustee Sullivan stated again that at the January 5th meeting the Board voted for a
contract, and at that time Trustee Sullivan said he made a comment as to whether the
Board was negotiating in good faith or playing games. To change the contract at the
eleventh hour and take out a provision the Board already voted on seems to him feels like
playing games. He continued we are not even at the point of negotiating as we have
already negotiated. We have the contract. All we are here to do today is to give authority
to the Chair to execute the contract with the Chancellor and move on with the business of
OCC.
Trustee Kelly stated a contract is not a contract until it is signed. He agreed the contract
was negotiated at our prior meeting, and we agreed to end negotiations and agreed on the
contract. He stated he contacted Chancellor Meyer this morning regarding the business
travel clause. He stated he missed this clause when reviewing the contract until Trustee
Ritter brought it to the Board’s attention at the January 5th special meeting. It is his
understanding the Chancellor is voluntarily withdrawing that request. Trustee Kelly
continued he would like to talk about the substance of the contract, which financially
doesn’t significantly change for the Chancellor with regards to the terms of his current
existing contract. He wants to get rid of the reference to perks, and this contract is
intended to give the Chancellor security. He went on that if the Board wishes to
terminate the Chancellor without cause, there will be a significant penalty to the Board.
Trustee Kelly concluded he believes this is a good contract.
Board of Trustees
January 17, 2012
Page 9 of 11
Trustee Sullivan said that during the January 5th special meeting, both Mary Ann McGee
(OCCFA President) and Trustee Ritter referenced the travel issue. That was the meeting
when the contract was supposed to be discussed and questions asked, and Dr. Sullivan
asked Trustee Kelly why he didn’t address the travel issue at that time. Instead of moving
forward, he feels like the Board is moving backward.
Trustee Zimmerman remarked that she and Trustee Kelly were the only two Board
members interested in discussing the contract at the special meeting. She feels the Board
is wasting time going back and forth and, therefore, called the question.
Trustee Ritter clarified she also wish to discuss the contract.
Chair Kuhn called the question.
AYES: Bryant, Kelly, Kuhn, Sullivan, Zimmerman
NAYS: Davis, Ritter
Chair Kuhn called for the vote on Trustee Kelly’s motion.
AYES: Bryant, Kelly, Kuhn, Sullivan, Zimmerman
NAYS: Davis, Ritter
Trustee Davis stated since the contract is approved, she would like to retake the vote to
make it unanimous.
AYES: Bryant, Davis, Kelly, Kuhn, Sullivan, Zimmerman
NAYS: Ritter
6.2 College Brain Trust Presentation
Dr. George Boggs, Project Leader and Point of Contact, for the College Brain Trust
addressed the Board regarding his company’s proposal to provide consulting services to
OCC in order to strengthen college operations and organization, academic, and financial
structures in order to improve student success. CBT is a comprehensive community
college consulting firm that customizes expert teams to meet client college needs. Their
consultants consist of former CEOs, senior administrators, and faculty who have
dedicated their lives to serving community colleges. Their projects normally deal with
organizational assessments, reorganizations, strategic and master planning, financial
realignment, Board workshops, internal governance reviews, compensation studies, and
accreditation issues.
Board of Trustees
January 17, 2012
Page 10 of 11
In addition to pointing out some of OCC’s strengths and weaknesses, Dr. Boggs also
detailed some of the challenges OCC will be facing; i.e., significant budget shortfalls
through 2025 and needs to review its resource allocation model to ensure scarce resources
are effectively utilized; to implement program review across all college areas and create
tools to evaluate future program needs; and complete a comprehensive review and
revision of academic policies and procedures, just to name a few.
CBT provided a two-year plan. Some of the first-year tasks include enhancing data
capacity and application; gathering information from benchmark colleges; clarifying lines
of authority, reporting and accountability; and establishing program review criteria and
tools to evaluate future program needs. A few two-year tasks noted include reviewing
and updating college budget allocation model with a focus on student success; developing
a performance appraisal system for administrators, and recommending measures for
maintaining a balanced budget and continued fiscal health.
In conclusion, Dr. Boggs stated CBT will work with OCC leadership and the appropriate
college groups on solutions and an implementation timeline for recommendations. CBT
Team leaders will meet with the Chancellor’s Cabinet to clarify expectations and
determine timelines, as well as meet with the College community to answer questions and
solicit input. CBT is committed to the continued success of OCC.
6.3 OCC Smoking Policy (First Reading)
Trustee Ritter MOVED the Board of Trustees approve the first reading of the proposed
“Smoking in College Facilities” Policy and Procedure 2.2.4(C), to be renamed “Smoking
on College Property.” Trustee Bryant seconded.
AYES: Bryant, Davis, Kelly, Kuhn, Ritter, Sullivan, Zimmerman
NAYS: None Motion Carried
7. COMMUNITY COMMENTS
7.1 Board Member Reports and Comments
Trustee Davis congratulated Ms. Burrus for being selected as keynote speaker for ATD
Student Success Conference.
7.2 Organizations and Associations – No report
Board of Trustees
January 17, 2012
Page 11 of 11
8. ADJOURNMENT
Trustee Davis MOVED to adjourn the meeting, and Trustee Sullivan seconded.
AYES: Bryant, Davis, Kelly, Kuhn, Ritter, Sullivan, Zimmerman
NAYS: None Motion Carried
Chair Kuhn adjourned the meeting at 8:50 p.m.
________________________________
Cherie A. Foster
________________________________
Date
________________________________
Thomas Kuhn, Chair
________________________________
Pamala M. Davis, Secretary