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HomeMy WebLinkAboutInterlocal Agreements - 2012.02.16 - 6329Bill Bullard Jr. Oakland County Clerk/Register of Deeds www.oakgov.com/clerkrod ________________________________________________________________________ Administrative Offices Elections Division Legal & Vital Records Register of Deeds Office 1200 N Telegraph, Dept 415 1200 N Telegraph, Dept 417 1200 N Telegraph, Dept 413 1200 N Telegraph, Dept 480 Pontiac MI 48341-0415 Pontiac MI 48341-0417 Pontiac MI 48341-0413 Pontiac MI 48341-0480 (248) 858-0560 (248) 858-0564 (248) 858-0581 (248) 858-0605 clerk@oakgov.com elections@oakgov.com clerklegal@oakgov.com deeds@oakgov.com May 30, 2012 Michigan Department of State Office of the Great Seal 108 South Washington Square, Suite 1 Lansing, MI 48918 Dear Office of the Great Seal: On February 16, 2012, the Board of Commissioners for Oakland County entered into an agreement per MR #12023 – Sheriff’s Office – Establishment of Standard Police and Fire Dispatch Services Agreements, April 1, 2012 – March 31, 2015. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the City of Walled Lake and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #12 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell Director of Elections Cc: Pat Davis, Corporation Counsel, Oakland County Clerk, City of Walled Lake Clerk Enclosures CITY OF WALLED LAKE REGULAR COUNCIL MEETING MARCH 6, 2012 The Meeting was called to order at 7:30 p.m. by Mayor Roberts. Pledge of Allegiance led by Mayor Roberts. Invocation led by Mayor Pro Tem Ackley. ROLL CALL: Mayor Roberts, Mayor Pro Tem Ackley, Council Member Ambrose, Council Member Owsinek, Council Member Robertson, Council Member Sturgeon, Council Member Yezbick ABSENT: None There being a quorum present, the meeting was declared in session. OTHERS PRESENT: City Manager Whitt, Deputy Clerk Williams, Deputy Treasurer Stuart, DPW Coordinator McGill, Police Chief Shakinas, Fire Chief VanSparrentak, Finance Director Coogan and City Attorney Vanerian. REQUESTS FOR AGENDA CHANGES: None CM 03-01-12 APPROVAL OF THE FEBRUARY 21, 2012 REGULAR COUNCIL MEETING MINUTES Motion by Sturgeon, seconded by Robertson, CARRIED UNANIMOUSLY: To approve the Minutes of the Regular Council Meeting on February 21, 2012. AUDIENCE PARTICIPATION: None COUNCIL CONSIDERATION: 1. Lakes Area Youth Assistance Peggy Hawke and Deborah Lindsey spoke to Council on behalf of the Lakes Area Youth Assistance program. They provided statistics regarding how many families and children they have provided services to in the past year. They are requesting Walled Lake’s continued financial support for the 2012-13 year. Mayor Roberts thanked both ladies for their informative presentation and he complimented the program and its services. He informed them that the City of Walled Lake, under the direction of City Manager Whitt, will be preparing the 2012-13 budget. REGULAR COUNCIL MEETING March 6, 2012 Page 2 of 5 MAYOR’S REPORT: Mayor Roberts reported on the exemplary efforts of the Walled Lake Fire and Police Departments in responding and dealing with the apartment explosion that occurred on February 23, 2012 at the Lighthouse Landing apartments. He also commended the Police Department for their presence at the St. Williams Fish Fry on February 24, 2012 at which Republican Presidential Candidate Rick Santorum was present. Mayor Roberts felt that this was a very good thing for the City of Walled Lake. February 29, 2012 Mayor Roberts and City Manager Whitt attended the Rails to Trails meeting in Wixom. The Department of Natural Resources (DNR) owns a portion of the railway and plans to request funding for development in 2013. It is recommended that Walled Lake and Commerce Township also apply at the same time. COUNCIL REPORT: Mayor Pro Tem Ackley informed Council that she met with Ray McDonald, with Que Productions. He would like to film a horror film in Walled Lake. Mayor Pro Tem Ackley introduced him to Deputy Chief Kirby and Police Chief Shakinas. They have provided a letter of support for Mr. McDonald. She ask that City Council also compose a letter of support which would help Mr. McDonald further his endeavourers and obtain additional funding. CM 03-02-12 APPROVE CITY COUNCIL TO COMPOSE A LETTER TO MR. RAY MCDONALD AND QUE PRODUCTIONS IN SUPPORT OF HIS ENDEAVORS TO FILM A MOVIE IN WALLED LAKE Motion by Ambrose, seconded by Owsinek, CARRIED UNANIMOUSLY: To approve City Council to compose a letter to Mr. Ray McDonald and Que Productions in support of his endeavors to film a movie in Walled Lake. CITY MANAGER’S REPORT: CM 03-03-12 ENTER INTO EXECUTIVE SESSION TO DISCUSS LABOR ISSUES AT THE END OF THE MEETING Motion by Ackley, seconded by Owsinek, CARRIED UNANIMOUSLY: To enter into Executive Session to discuss labor issues at the end of the meeting. Roll Call Vote: Yes: Ackley, Ambrose, Owsinek, Robertson, Sturgeon, Yezbick, Roberts No: None Absent: None City Manager Whitt asked DPW Coordinator McGill to update Council on the Oakland County Parcel Exchange request. DPW Coordinator McGill informed Council that Oakland County visited the proposed site and they did find it to be an ideal location. They had questions regarding what type of compensation the City would request. REGULAR COUNCIL MEETING March 6, 2012 Page 3 of 5 City Manager Whitt asked Deputy Treasurer Stuart to report on the OLHSA contract. Deputy Treasurer Stuart stated that the City of Walled Lake has been partnering with OLHSA for over 15 years to provide services to older adults. The cost is $1,000 and is budgeted for this year. City Manager Whitt asked Deputy Clerk Williams to update the Council on the status of the February 28, 2012 Presidential Primary Election. Deputy Clerk Williams stated that the Election ran smoothly and we had a total voter turnout of 15.8% which is 818 voters. Special thanks were given to Crystal Opalko, Administrative Assistant, for all of her support during the Election process. Also to the DPW and Fire Department for their assistance and cooperation and all of the Election Inspectors who worked all day in the polls. City Manager Whitt asked Finance Director Coogan to report to Council on the Cafeteria Plan and Resolution for 2012. Finance Director Coogan explained that this plan is similar to the previous plans used by the City. It allows for flex spending for healthcare and dependent childcare. The change in this year’s Plan is that it includes a flex account for insurance copayments. Council Member Sturgeon asked who administers the Plan. She stated that AdminPro administers the Plan for us at a small yearly fee of $280. CM 03-04-12 APPROVE THE RESOLUTION FOR THE 2012 CAFETERIA PLAN Motion by Sturgeon, seconded by Ackley, CARRIED UNANIMOUSLY: To approve the Resolution for the 2012 Cafeteria Plan. CORRESPONDENCE: Deputy Clerk Williams read a letter from a citizen which highly commended the Fire and Police Department for their wonderful response to the Fire Emergency on February 23, 2012 at the Lighthouse Landing apartments. ATTORNEY’S REPORT: City Attorney Vanerian presented the first reading of Ordinance C-298-12, Amended Motor Vehicle Adoption Ordinance (Super Drunk). CM 03-05-12 APPROVE FIRST READING OF ORDINANCE C-298-12, AMENDED MOTOR VEHICLE ADOPTION ORDINANCE (SUPER DRUNK) Motion by Owsinek, seconded by Robertson, CARRIED UNANIMOUSLY: To approve the first reading of Ordinance C-298-12. UNFINISHED BUSINESS: None REGULAR COUNCIL MEETING March 6, 2012 Page 4 of 5 NEW BUSINESS: Police Chief Shakinas presented Council with the Oakland County Dispatch Agreement for years 2012 through 2014. The current contract expires on March 31, 2012. He has been working closely with the City Manager and Fire Chief to ensure they are getting the best service they can. They all agree that the Oakland County Sheriff is the best choice at this point. There is also a provision in the contract which allows for us to break the contract with a 90-day notice. CM 03-06-12 APPROVE THE RESOLUTION FOR THE OAKLAND COUNTY DISPATCH AGREEMENT Motion by Sturgeon, seconded by Ackley, CARRIED UNANIMOUSLY: To approve the Resolution for the Oakland County Dispatch Agreement. Police Chief Shakinas requested approval for Traffic Control Order 12-01 for the March 24, 2012 Passion for Life Run. CM 03-07-12 APPROVE TRAFFIC CONTROL ORDER 12-01 FOR THE MARCH 24, 2012 PASSION FOR LIFE RUN Motion by Owsinek, seconded by Yezbick, CARRIED UNANIMOUSLY: To approve the Traffic Control Order 12-01 for the March 24, 2012 Passion for Life Run. Police Chief Shakinas requests Council’s approval to purchase a Copy Machine/Scanner from Image Business Solutions in Wixom who won the bid request. Previously, the Police Department rented their copy machine and have determined by purchasing one, it will provide significant cost savings to the City. Maintenance and extended warranties will also be purchased at a lower rate the prior. CM 03-08-12 APPROVE THE POLICE DEPARTMENT TO PURCHASE A SHARP MX-B402SC COPY MACHINE/SCANNER FROM IMAGE BUSINESS SOLUTIONS IN WIXOM FOR $5,099 FROM FEDERAL FURFITURE LINE ITEM 265-399-980-000 Motion by Ackley, seconded by Owsinek, CARRIED UNANIMOUSLY: To approve the Police Department to purchase a Copy Machine/Scanner from Image Business Solutions in Wixom for $5,099.00. Deputy Treasurer Stuart requested that Council approval the reversal of a Tax Transfer Penalty Fee which was charged in error. The $200 refund will be administered to 1432 S. Commerce, Parcel ID # 92-17-26-307-029 in the amount of $200. CM 03-09-12 APPROVE THE TRANSFER PENALTY REFUND IN THE AMOUNT OF $200 TO 1432 SOUTH COMMERCE ROAD Motion by Sturgeon, seconded by Ambrose, CARRIED UNANIMOUSLY: To approve the Transfer Penalty Refund in the amount of $200 to 1432 South Commerce Road. REGULAR COUNCIL MEETING March 6, 2012 Page 5 of 5 AUDIENCE PARTICIPATION: None COUNCIL COMMENTS: Council Member Sturgeon thanked the Fire and Police Departments for their handling of the emergency at the Lighthouse Landing apartment fire. Council Member Ambrose thanked the Police Department for their presence at the Rick Santorum visit at the St. William’s Fish Fry. Mayor Pro Tem Ackley also complimented the Fire and Police Departments for their excellence in handling both the apartment fire and the visit from Rick Santorum. CM 03-10-12 BILLS FOR APPROVAL Motion by Ackley, seconded by Owsinek, CARRIED UNANIMOUSLY: To authorize the Treasurer to make disbursements and transfers on Warrant #05-2012 in the amount of $257,057.41 this being in the best interest of the City. The meeting recessed at 8:15 p.m. Council entered into Executive Session at 8:20 p.m. to discuss labor issues and ended this session at 8:43 p.m. CM 03-11-12 MOTION TO INSTRUCT THE CITY MANAGER TO PROVIDE NOTICE TO THE WALLED LAKE CLERICAL EMPLOYEES ASSOCIATION OF THE CITY’S INTENT TO TERMINATE THE COLLECTIVE BARGAINING AGREEMENT UPON EXPIRATION DATE AND TO MODIFY THE AGREEMENT AND THERE SHALL BE NO AUTOMATIC RENEWAL OF THE AGREEMENT. Motion by Sturgeon, seconded by Ambrose, CARRIED UNANIMOUSLY: To instruct the City manager to provide Notice to the Walled Lake Clerical Employees Association of the City’s intent to terminate the collective bargaining agreement upon expiration date and to modify the agreement and there shall be no automatic renewal of the agreement. Meeting adjourned at 8:46 p.m. _________________________________ _________________________________ L. Dennis Whitt, City Manager/Clerk William T. Roberts, Mayor History: Chapter 6, The Council: Procedure and Miscellaneous Powers and Duties: Section 6.7 (a) A journal of the proceedings of each meeting shall be kept in the English language by the Clerk and shall be signed by the presiding officer and Clerk of the meeting.