HomeMy WebLinkAboutInterlocal Agreements - 2012.02.16 - 6356Bill Bullard Jr.
Oakland County Clerk/Register of Deeds
www.oakgov.com/clerkrod
________________________________________________________________________
Administrative Offices Elections Division Legal & Vital Records Register of Deeds Office
1200 N Telegraph, Dept 415 1200 N Telegraph, Dept 417 1200 N Telegraph, Dept 413 1200 N Telegraph, Dept 480 Pontiac MI 48341-0415 Pontiac MI 48341-0417 Pontiac MI 48341-0413 Pontiac MI 48341-0480 (248) 858-0560 (248) 858-0564 (248) 858-0581 (248) 858-0605
clerk@oakgov.com elections@oakgov.com clerklegal@oakgov.com deeds@oakgov.com
July 10, 2012
Michigan Department of State Office of the Great Seal
108 South Washington Square, Suite 1 Lansing, MI 48918
Dear Office of the Great Seal:
On February 16, 2012, the Board of Commissioners for Oakland County entered into an agreement per MR #12024 – Sheriff’s Office – Establishment of Standard Fire Dispatch Services Agreements, April 1, 2012 –
March 31, 2015. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with
Springfield Township and the authorizing Board of Commissioners Resolution are enclosed for filing by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds
County Service Center, Building #12 East 1200 N. Telegraph Rd. Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing
purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely, COUNTY OF OAKLAND
Joseph J. Rozell Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County Laura Moreau, Charter Township of Springfield Clerk
Enclosures
Minutes of REGULAR MEETING
Held March 8, 2012
Township of Springfield Laura Moreau, Clerk
1
Call to Order: Clerk Moreau called the March 8, 2012 Regular Meeting of the
Springfield Township Board to order at 7:30 pm at the Springfield Township Civic Center,
12000 Davisburg Road, Davisburg, MI 48350. In the absence of Township Supervisor Walls, a Chairperson Pro Tem needed to be
appointed.
* Clerk Moreau moved to appoint Trustee Vallad as Chairperson Pro
Tem for tonight’s meeting. Trustee Hopper supported the motion. Vote on the motion. Yes: Dubre, Hensler, Hopper, Lamont, Moreau, and Vallad; No: None; Absent: Walls. The motion carried by a 6 to 0
vote.
Pledge of Allegiance Roll Call:
Board Members Present
Laura Moreau Township Clerk Jamie Dubre Township Treasurer
Judy Hensler Township Trustee
David Hopper Township Trustee
Roger Lamont Township Trustee
Dennis Vallad Township Trustee
Board Members Not Present
Collin Walls Township Supervisor
Others Present
Greg Need Township Attorney
Agenda Additions & Changes:
There were no additions or changes to the agenda.
Public Comment: None
Consent Agenda:
* Treasurer Dubre moved to approve the Consent Agenda as presented.
Trustee Hopper supported the motion. Vote on the motion. Yes:
Dubre, Hensler, Hopper, Lamont, Moreau, and Vallad; No: None; Absent: Walls. The motion carried by a 6 to 0 vote.
Minutes of REGULAR MEETING
Held March 8, 2012
Township of Springfield Laura Moreau, Clerk
2
a) Approve Minutes: February 9, 2012 Regular Meeting with
bills and additional disbursements of $171,865.23 b) Accept February 2012 Treasurer’s Report c) Receive February 2012 Monthly Reports: Building,
Electrical, Plumbing, Mechanical, Ordinance, Police, Fire,
CDBG, Assessing, IT and Comp Time Report
d) Authorize payment of bills as presented, totaling $20,408.79 e) Authorize payment to Resource Data Systems Corp for IT Support in the amount of $4,400
f) Approve Cable TV Fund Budget Amendment by increasing
App. Of Prior Year Fund Balance from $56,900 to $58,900,
Increase Total Revenue from $129,900 to $131,900 and increase Capital Outlay from $110,000 to $112,000, Increase Total Expense from $129,900 to $131,900
g) Approve plan review fee charge of $300 for 2 Maxx Storage
buildings identical to 2 buildings approved by CES and
constructed in 2009 h) Authorize Clerk to contract with Arbor View Tree Service for tree trimming and removal at Davisburg Cemetery, cost
not to exceed $2,000
Receipt of Communications:
− Received letter from Michael Palchesko of DTE Energy regarding advanced utility meter installation
− Received Resolution #12024 from Oakland County regarding Fire Dispatch
Services
− Received SEMCOG and MAC Task Force on Personal Property Tax Reform Review and Recommendations
Public Hearings: None
Old Business:
1. Fire Dispatch Service Agreement
Chairperson Pro Tem Vallad noted the memo in the packet from Attorney Need regarding
his review of the Agreement. Attorney Need explained his memo noted changes from the prior contract and had no objections to those changes; they are consistent with standard County language. He commented the Agreement is vague in regards to the
commencement date, he suggested it be April 1, 2012 (paragraph 25).
Minutes of REGULAR MEETING
Held March 8, 2012
Township of Springfield Laura Moreau, Clerk
3
Chairperson Pro Tem Vallad told the audience this is the Fire Dispatch Service Agreement
with the County for 2012 through 2015. There were no questions or comments from the Board on the Agreement or Attorney
Need’s memo.
* Trustee Lamont moved to adopt the Fire Dispatch Service Agreement as presented in Township Attorney Greg Need’s letter dated February 20, 2012 with the addition that the Agreement become effective April 1, 2012. Trustee Hensler supported the motion. Vote on the motion. Yes:
Dubre, Hensler, Hopper, Lamont, Moreau, and Vallad; No: None;
Absent: Walls. The motion carried by a 6 to 0 vote. New Business:
1. Divine Mercy Special Land Use & Site Plan extension
This is a proposal for a church located west of the Civic Center on Davisburg Road. Chairperson Pro Tem Vallad commented that as seen in other developments, the economy
has been to blame for requests to extend site plan approvals. Supervisor Walls supplied a
memo dated February 28, 2012 where he noted there was some confusion regarding the
special land use which will also require an extension. Trustee Hopper concurred with the Supervisor’s memo. It was his recommendation to
extend the site plan subject to some specific conditions.
Clerk Moreau and Trustee Hensler agreed. * Trustee Hopper moved to extend the special land use and site plan
approval for Divine Mercy for a period of one (1) year, specifically
March 13, 2012 to March 12, 2013; conditioned upon (1) the extension
is subject to Oakland County Health Department septic approval; (2)
verification that the required screening north and east of the property line is met at the time of phase 1 construction; (3) that the greenbelt required along Davisburg Road be verified at that point and time; and
(4) a temporary waiver of the required safety path along Davisburg
Road be granted. Clerk Moreau supported the motion. Vote on the
motion. Yes: Dubre, Hensler, Hopper, Lamont, Moreau, and Vallad; No: None; Absent: Walls. The motion carried by a 6 to 0 vote.
Minutes of REGULAR MEETING
Held March 8, 2012
Township of Springfield Laura Moreau, Clerk
4
2. Computer and Software Upgrades – Assessing, Treasurer & Building Dept.
This upgrade is in conjunction with the prior upgrade of the BS & A software. Supervisor Walls noted in his memo dated February 28, 2012 how the funds for this upgrade has been
budgeted and will be expensed.
Treasurer Dubre commented the proposed outline/estimate should cover everything needed for this upgrade.
Clerk Moreau asked if the Board needs to authorize up to the total cost of $33,760 or to the
budgeted amount of $34,500; were the costs in Supervisor Walls memo based on estimates
or quotes? Treasurer Dubre responded they were based on quotes from RDSC and BS & A.
* Clerk Moreau moved to authorize computer equipment and software
upgrades for Assessing, Treasurer, and Building Departments as
presented; with software programs contracted through BS & A Software and IT services provided by RDSC; total cost not to exceed $34,000.00 Trustee Lamont supported the motion. Vote on the motion. Yes: Dubre, Hensler, Hopper, Lamont, Moreau, and Vallad; No: None;
Absent: Walls. The motion carried by a 6 to 0 vote.
3. Spring Clean Up
Chairperson Pro Tem Vallad commented the event is scheduled for May 12th at Springfield
Oaks and noted the memo dated February 28, 2012 from Erin Mattice in the Board packet.
Bids were obtained from Smiths Disposal for hauling services and from Tire Shredders for tire disposal. Shred Max, the company who provided paper shredding last year, is not available May 12th but was asked to provide dates they would be available in June for a
separate event. It was noted Board action is needed to accept the bid from Smiths
Disposal.
Treasurer Dubre commented paper shredding was very popular last year, if the Township
is going to consider a separate event, to possibly hold it at the civic center, secure a date,
and hand out flyers during Spring Clean Up.
* Trustee Hopper moved to approve the bid from Smiths Disposal for the Spring Clean Up event received by the Township; per the attached fee schedule. Trustee Hensler supported the motion. Vote on the motion. Yes: Dubre, Hensler, Hopper, Lamont, Moreau, and Vallad; No: None;
Absent: Walls. The motion carried by a 6 to 0 vote.
Minutes of REGULAR MEETING
Held March 8, 2012
Township of Springfield Laura Moreau, Clerk
5
4. 2012 Dust Control
Chairperson Pro Tem Vallad noted the Board received a memo dated March 1, 2012 from Supervisor Walls regarding bids from Road Maintenance, last year’s supplier, and from the
Oakland County Road Commission. It was noted the Road Commission lowered their
price this year to 22¢ per foot, Road Maintenance’s bid was 25¢ per foot; both for 4
applications. Ms. Patricia Eisenhardt from Road Maintenance was present and explained that their bid
included a 5th application, if needed, for free. She commented if the Board would like to
strictly go with only 4 applications, she would adjust the price to 21¢ per foot. If a 5th
application was needed, the price would be figured at 25¢ per foot and could be done when the Township deemed it was necessary. She also guaranteed that if a road doesn’t “hold up”, they would redo it at no charge.
Treasurer Dubre commented she remembered last year’s discussion revolved around a 5th
application, if needed, which was included in Road Maintenance’s price; it is not included in the Road Commission’s price. She commented a 5th application is key depending on
what the fall brings. When reviewing the Supervisor’s memo it appeared the Road
Commission’s bid was cheaper, but when taking into consideration a 5th application, it was
not.
Chairperson Pro Tem Vallad asked if there was any feedback on last year’s applications, he believed it was good. Treasurer Dubre agreed.
Clerk Moreau commented that most complaints were regarding grading which is handled
by the County. Anytime there was a concern regarding chloriding, Ms. Eisenhardt was willing to contact the resident to resolve it. She also noted Road Maintenance will do the Township private roads for the same price as the county roads, the Township would also
realize additional savings in that respect.
It was Trustee Hopper’s opinion that some of the complaints early in the season may have been politically motivated and pointed out that Road Maintenance stepped up last year and fit the Township into their schedule when the Road Commission decided to raise their
price.
Trustee Hensler was glad Ms. Eisenhardt was available to discuss their price and believes the Township should support local businesses and the people who work for them.
* Clerk Moreau moved to authorize the Supervisor to contract with Road
Maintenance for 2012 dust control in Springfield Township for four (4) applications at a rate of 21¢ per foot with an option for a fifth application in
Minutes of REGULAR MEETING
Held March 8, 2012
Township of Springfield Laura Moreau, Clerk
6
the fall if determined necessary at an additional 4¢ per foot. Trustee Hensler
supported the motion. Vote on the motion. Yes: Dubre, Hensler, Hopper, Lamont, Moreau, and Vallad; No: None; Absent: Walls. The motion carried by a 6 to 0 vote.
Treasurer Dubre clarified the price would be 21¢ per foot for the first 4 applications and
25¢ a foot total if the 5th application is needed which would not have to be decided by the 3rd application as required by the Road Commission.
5. 2012 Gravel Program
Chairperson Pro Tem Vallad noted the revised memo from Supervisor Walls dated March 8, 2012. He explained the Township’s total 2012 budget for graveling is $55,000 with an
additional $11,500 in Metro Act funds for a total of $66,500; and $7.50 per ton is the
estimated cost at this time for gravel. Supervisor Walls’ recommendation was to authorize
gravel applications for Ridgewood, Farley, Bigelow, Big Lake, and Eaton. This action
would present a budget issue if the cost per ton does come in at $7.50 being the budgeted amount would cover 5.55 miles, the number of miles being approved would be 5.75.
Clerk Moreau concurred with the assessment and focusing on these roads; she noted the
Supervisor’s office also did a good job considering what roads had been done in the past.
Chairperson Pro Tem Vallad concurred and noted that if there is a budget adjustment
needed, it can be dealt with at that time.
* Chairperson Pro Tem Vallad moved that the Board indicates general consent
to the 2012 gravel program as outlined in Supervisor Walls’ March 8, 2012 memo, specifically to place gravel in this season on Ridgewood, Farley, Bigelow, Big Lake, and Eaton Roads per the Road Commission’s recommendations. Clerk Moreau supported the motion. Vote on the motion.
Yes: Dubre, Hensler, Hopper, Lamont, Moreau, and Vallad; No: None;
Absent: Walls. The motion carried by a 6 to 0 vote. 6. Fee Schedule Resolution
Chairperson Pro Tem Vallad commented issues have come up over the years regarding
fees and the fee schedule, this is an attempt to address those issues and to make sure proposed increases cover actual Township costs for services provided. Supervisor Walls
put together a spreadsheet for the Board to use for discussion.
Minutes of REGULAR MEETING
Held March 8, 2012
Township of Springfield Laura Moreau, Clerk
7
Clerk Moreau noted that since Supervisor Walls’ memo and spreadsheet, it has come to her
attention that an actual “Adopting Ordinance” has to be approved before a Fee Schedule Resolution can be adopted. The Adopting Ordinance adoption has to follow the same steps as does Zoning Ordinance amendments (public hearing, first and second readings, etc.).
Because this has to be done first, the Board now has more time to review the proposed fee
schedule. Clerk Moreau also noted there was a Consent Agenda item on tonight’s agenda
that approved a reduced plan review fee based on a specific instance; fee reduction will still be allowable after a new fee schedule is adopted upon certain criteria being met.
Trustee Lamont said he liked what he saw so far regarding the proposed schedule and that
it proposes a fee for carnival and fair fire permits which it has not done before.
Trustee Hopper had questions regarding the section on Fire Department fees. He commented there didn’t appear to be a cost for the Fire Chief under the Cost Recovery
section.
Fire Chief Oaks also questioned the Board regarding Cost Recovery. Sometimes FEMA and the County charge fees that are over and above Township fees, how are those collected? It is his understanding he can not collect more than what the Township charges.
Trustee Vallad was concerned about the fee for lift pumps, in one area there was no fee and
$75 was proposed in another, it was his opinion that fee is a little high. Also, he would like to see permit fees for larger developments and re-zonings looked at and possibly adjusted.
Clerk Moreau said she will provide these discussion comments to Supervisor Walls.
7. Budget Amendment: Parks & Recreation Fund
Chairperson Pro Tem Vallad commented that regarding the Parks & Recreation Budget,
revenues were higher than anticipated last year and expenses lower. Parks & Recreation
Director Tucker submitted a memo dated March 2, 2012 indicating amendments to the budget that have been approved by the Parks Commission. These amendments also need to be approved by the Township Board.
Trustee Lamont clarified that these amendments would not deplete the Parks fund balance.
Treasurer Dubre responded, no, it should all balance out in the end. * Clerk Moreau moved the amendments to the 2012 Park Fund budget as
follows: under Revenue, Other Revenues Cost Center - increase Total
Revenue by $42,800.00 from $42,800.00 to $85,600.00; under Expenditures,
Repair and Maintenance Cost Center - increase Total Expense by $6,610.00
Minutes of REGULAR MEETING
Held March 8, 2012
Township of Springfield Laura Moreau, Clerk
8
from $19,100.00 to $25,710.00; and in the Capital Outlay Cost Center -
increase Total Expense by $36,190.00 from $18,700.00 to $54,890.00; the new Total Revenue increases from $578,176.00 to $620,976.00 and the new Total Expenditures increase from $578,176.00 to $620,976.00. Trustee Hopper supported the motion. Vote on the motion. Yes: Dubre, Hensler, Hopper,
Lamont, Moreau, and Vallad; No: None; Absent: Walls. The motion carried
by a 6 to 0 vote. 8. Charitable Gaming License Resolution
Chairperson Pro Tem Vallad noted the Township received a Resolution request for a
Charitable Gaming License. A Resolution from the Board is required to complete the application. The organization, a travel baseball team, has already received IRS approval as a 501( c )(3).
Clerk Moreau acknowledged that Mr. Todd VanGilder, Springfield resident and coach and
manager of the team, was present. Clerk Moreau also clarified that the Resolution before the Board is just recognizing the
team as a charitable organization operating within Springfield Township, it does not
authorize any gaming activities.
* Trustee Hensler moved to approve the Charitable Gaming License Resolution as presented for the North Oakland County Crush. Clerk Moreau supported the motion. Vote on the motion. Yes: Dubre, Hensler, Hopper, Lamont,
Moreau, and Vallad; No: None; Absent: Walls. The motions carried by a 6
to 0 vote. Public Comment:
Mr. Affolder, with Hexagon General Contracting, asked about the fee schedule – are
building fees going to be based on value or square footage? He was concerned about his
plans to add storage units to his facility, if fees are based on square footage, he could be
charged as much for a large industrial building which would require numerous inspections.
He also noted that he compiled fee information from other townships and presented it to Supervisor Walls. Treasurer Dubre responded the fee proposal is based on square footage
but there are provisions for applicants to request a reduction in fees based on specific
information. Clerk Moreau also informed Mr. Affolder that his request for a reduction in
fees was approved in the Consent Agenda. Trustee Hopper noted that the draft fee
schedule does show a reduction for warehouse/storage unfinished interior buildings.
Minutes of REGULAR MEETING
Held March 8, 2012
Township of Springfield Laura Moreau, Clerk
9
Fire Chief Oaks commented that he is strongly against the Township exempting itself from
requiring smoke detectors in storage facilities. He understands this requirement can not be legally enforced but is concerned about residents and their belongings.
Adjournment:
Hearing no other business, Chairperson Pro Tem Vallad adjourned the meeting at 8:54pm.
_______________________________
Dennis Vallad, Chairperson Pro Tem
______________________________
Laura Moreau, Township Clerk
ADDITIONAL DISBURSEMENTS ~ February 2012
for Approval at March 2012
Township of Springfield Laura Moreau, Clerk
ADDITIONAL DISBURSEMENTS: GENERAL FUND Verizon $ 226.76
Oakland County Treasurer 384.49
The Copy Man 386.00
The Oakland Press 704.70
Road Commission for Oakland County 158.60
Consumers Energy 1,827.17
American Water 112.50
Adkison, Need & Allen, PLLC 4,752.33
Petty Cash 40.04
OCE Imagistics, Inc. 353.59
Quill (3) 91.91
Erin A. Mattice (2) 210.00
Lynn Harrison 122.50
Next Step Solutions 159.60
Resource Data Systems Corp. 289.78
Paetec 799.73
Carlisle Wortman Assoc., Inc. (3) 2,010.00
Oakland Schools (2) 227.28
Clarkston Area Youth Assistance 3,000.00
Holly Area Youth Assistance 3,000.00
Cutter’s Edge Engraving 7.50
UNUM 309.33
Absolute Building Maintenance 2,735.00
Security Central, Inc. 90.00
Clarkston Paper, LLC 107.51
DTE Energy (2) 2,773.36
American United Life Insurance, Co. 23.31
DTE Energy – Street Lighting 2,296.58
Unicare 161.09
TOTAL $ 27,360.66
ADDITIONAL DISBURSEMENTS: FIRE FUND
State of Michigan $ 150.00
Oakland County Treasurer 387.03
Road Commission for Oakland County 540.31
Consumers Energy 276.07
Tech Radium, Inc. 48.00
Oakland County Medical Control Authority 200.00
Nextel Communications 112.08
ADDITIONAL DISBURSEMENTS ~ February 2012
for Approval at March 2012
Township of Springfield Laura Moreau, Clerk
DTE Energy (2) 730.68
AT&T 331.72 UNUM 88.00
Unicare 52.26
Comcast 86.18
Oakland County Sheriff’s Office 1,649.67
TOTAL $ 4,652.00
ADDITIONAL DISBURSEMENTS: POLICE FUND
Verizon Wireless $ 105.24
Oakland County Treasurer 857.21
Oakland County Sheriff’s Office 135,275.13
TOTAL $ 136,237.58
ADDITIONAL DISBURSEMENTS: CABLE TV FUND
Nextel Communications $ 40.99
TOTAL $ 40.99
ADDITIONAL DISBURSEMENTS: CIVIC CENTER DEBT
FUND None $ 0.00
TOTAL $ 0.00
ADDITIONAL DISBURSEMENTS: BUILDING DEPT FUND
Carlisle Wortman Assoc., Inc. $ 3,574.00
TOTAL $ 3,574.00
ADDITIONAL DISBURSEMENTS: LAKE IMPROVEMENT
FUND
None $ 0.00
TOTAL $ 0.00
ADDITIONAL DISBURSEMENTS: SOFTWATER LAKE
FUND
None $ 0.00
TOTAL $ 0.00
GRAND TOTAL-ADDL. DISB. - ALL FUNDS $ 171,865.23
REGULAR MEETING
March 8, 2012
Township of Springfield Laura Moreau, Clerk
BILLS PRESENTED FOR PAYMENT: GENERAL FUND
Carol Jones $ 261.00
Carlisle/Wortman Associates, Inc. 450.00
Karen Binasio 17.60
Oakland County Treasurer 1.48
Quill (3) 184.55
Blue Care Network 8,015.96
Laura Moreau 98.95
Arelene Badgley 49.95
Purchase Power 1,519.99
Brown & Brown of Michigan, Inc. (3) 2,936.07
American Water 17.00
Schindler Elevator Corp. 630.60
Mat Rental Service 50.75
Smith’s Disposal 65.00 TOTAL $ 14,298.90
BILLS PRESENTED FOR PAYMENT: FIRE FUND
Comcast $ 55.95
Marlan Hillman 214.23
Ideal Glass, Inc. 244.12
LaFontaine 10.77
Weingartz 4.69
Michigan Water Conditioning 22.50 Oakland County Treasurer 2.19
Blue Care Network 1,549.70
Brown & Brown of Michigan, Inc. (2) 2,317.55
TOTAL $ 4,421.70
BILLS PRESENTED FOR PAYMENT: POLICE FUND
Oakland County Treasurer $ 4.18
TOTAL $ 4.18 BILLS PRESENTED FOR PAYMENT: CABLE TV FUND General Fund $ 273.50 TOTAL $ 273.50
REGULAR MEETING
March 8, 2012
Township of Springfield Laura Moreau, Clerk
BILLS PRESENTED FOR PAYMENT: CIVIC CENTER DEBT
FUND None $ 0.00
TOTAL $ 0.00
BILLS PRESENTED FOR PAYMENT: BUILDING DEPT FUND
Ron Shelton $ 425.75
Tim Koerber 346.13
Charles B. Warner 638.63
TOTAL $ 1,410.51
BILLS PRESENTED FOR PAYMENT: LAKE IMPROVEMENT FUND None $ 0.00
TOTAL $ 0.00
BILLS PRESENTED FOR PAYMENT: SOFTWATER LAKE
FUND
None $ 0.00
TOTAL $ 0.00
GRAND TOTAL FOR ALL FUNDS $ 20,408.79
ELECTED OFFICALS REIMBURSEMENT THROUGH PAYROLL None $ 0.00
TOTAL $ 0.00