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Home My WebLink AboutInterlocal Agreements - 2013.05.22 - 6459 June 17, 2013 Michigan Department of State Office of the Great Seal 108 South Washington Square, Suite 1 Lansing, MI 48918 Dear Office of the Great Seal: On May 22, 2013, the Board of Commissioners for Oakland County entered into an agreement per MR #13103 – Sheriff's Office – Marine Patrol Services Agreement in the Charter Township of Highland – 2013-2015. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and the Charter Township of Highland and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #12 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell Director of Elections Cc: Pat Davis, Corporation Counsel, Oakland County Mary L. McDonell, Clerk, Charter Township of Highland Dale Cunningham, Business Manager, Oakland County Sheriff’s Office Enclosures CHARTER TOWNSHIP OF HIGHLAND REGULAR BOARD OF TRUSTEES MEETING 205 N.JOHN STREET -HIGHLAND,MICHIGAN May 8,2013 -7:30 P.M. Supervisor Hamill called the meeting to order at 7:30 p.m.and led the Pledge of Allegiance. Roll Call:Rick Hamill,Supervisor Mary L.McDonell,Clerk Judy Cooper,Treasurer Mary Pat Chynoweth,Trustee Russ Tierney,Trustee Brian Howe,Trustee Charles Dittmar,Trustee Also Present:Karen Beardsley,Recording Secretary Fire Chief Crunk Sg!.Snyder Visitors:27 Consent Agenda Approval: a.Approve:April 10,2013 Regular Board Meeting Minutes b.Receive and file:Building Department Report -April 2013,Financial Report -March 2013, Fire Department Report -April 2013,Library Board Minutes -April 2013,Library Director's Report -April 2013,Ordinance Department Report -April 2013,Treasurer's Report -March 2013 Mrs.Chynoweth moved to approve the Consent Agenda,as presented.Mr.Dittmar supported and the motion carried with a unanimous voice vote (seven yes votes). Announcements and Information Inquiry: a.Township offices will be closed Monday,May 27 in observance of Memorial Day b.Memorial Day Service,9:00 am at Veterans Park,next to Fire Station #1 c.Highland Community Parade -Beautification Plant Sale and Craft Fair -May 18,2013 d.May is Mental Health Month e.Respect Life Announcement -Mr.Chris Zielinski,165 W.Livingston Road would like the board to consider a resolution declaring October 'Respect Life Month',and read proposed language. f.Public Comment:Beverly Banovitz,923 Duck Lake Road inquired aboutseniortransportation meeting.Mary Aver,923 Duck Lake Road commented on dog parks and the Park Committee. Pending Business: a.Video System -Oakland County Sheriff's Substation (tabled from March 13,2013 Meeting) Sg!.Snyder stated that the video surveillance system that is used for video taping interviews,the holding cell,and building perimeter is over ten years old and has incurred storm damage and wear and tear over the years and is basically outdated.Also,upcoming new mandates will require video taping of all felony Charter Township of Highland Approved Minutes from the Regular Board ofTrustees Meeting May 8,2013 Page 2 suspect interviews.He proposes getting a new system in the substation as well as updating the Township hall dvr and reviewed four bids that were submitted.He recommends Absolute for the job, adding that including the Township updates would be approximately $6,000.Mrs.McDonell noted that paperwork for a grant to possibly recover half the cost has already been submitted to the insurance company. Mrs.Chynoweth moved to approve having Absolute Security install updated security systems in both the Sheriff's Substation and the Township offices,per scope of work listed,for an amount not to exceed $6,500.00.Mrs.McDonell supported and the motion carried with a roll call vote:Tierney-yes; Chynoweth-yes;McDonell-yes;Hamill-yes;Cooper-yes;Dittmar-yes;Howe-yes. b.Oakland County Sheriff's Marine Patrol Agreement (tabled from April 10,2013 meeting) Sgt.Snyder explained that the Sheriff's Dept.cannot contract with a private entity to provide lake patrol services;therefore the agreements are with the Township and are dictated by letters of intent including schedules from the lake associations.It is a general contract and is currently requested by White Lake; Duck Lake has not finalized their plans yet.Mrs.Cooper explained that money for all nine lake improvement boards is held by the Township and budgets are reviewed and approved.Both Mrs.Cooper and Supervisor Hamill are on eight ofthe lake improvement boards with the exception of White Lake, since it is shared by White Lake Township. Mrs.Cooper moved to authorize Supervisor Hamill to sign the Oakland County Sheriff's Marine Patrol Agreement as presented.Mr.Dittmar supported and the motion carried with a roll call vote:Howe-yes; Dittmar-yes;Cooper-yes;Hamill-yes;McDonell-yes;Chynoweth-yes;Tierney-yes. New Business: a.HWLBA Fireworks Display Permit Request This request is for a firework display permit for the Sparks In The Park Event scheduled for June 29th. Mrs.Chynoweth moved to approve the HWLBA Fireworks display Permit Request as presented.Mrs. Cooper supported and the motion carried with a unanimous voice vote:(seven yes votes). b.Renewal of Contract with Gracon for Computer Consulting Services. Mr.Dittmar questioned the older version of software currently being used by on Township computers,and requested that Gracon verify how long this version will be supported by Microsoft.Mr.Dittmar moved to renew the contract with Gracon Services for Computer Services in the amount of $1 ,500.00.Mrs. Chynoweth supported and the motion carried with a roll call vote:Dittmar -yes;Cooper-yes;Hamill-yes; McDonell-yes;Chynoweth-yes;Tierney-yes;Howe-yes. c.Oakland County Contract for Equalization Division Assistance Service Supervisor Hamill briefly explained the purpose of this service.Mrs.McDonell stated that if personal property tax changes,the contract can be re-negotiated.Mrs.Chynoweth moved to support the three- year Oakland County Contract for Equalization Division Assistance Service as presented.Mr.Howe supported and the motion carried with a roll call vote:Cooper,yes;Hamill-yes;McDonell-yes; Chynoweth-yes;Tierney-yes;Howe-yes;Dittmar-yes. Charter Township of Highland Approved Minutes from the Regular Board ofTrustees Meeting May8,2013 d.Public Hearing Py2011 Reprogramming Community Development Funds Supervisor Hamill explained that funds were being reprogrammed to the Adult Activity Center for replacement of flooring,and the Public Hearing was opened at 8:10 PM. Page 3 Beverly Banovitz,923 Duck Lake Road inquired about the type of flooring to be installed at the Adult Activity Center.Mr.Tierney and Mr.Dittmar inquired about the scope ofthe work. Public Hearing was closed at 8:14 PM e.Resolution #13-08:To Reprogram 2011 CDBG Funds Mrs.Chynoweth moved to approve Resolution #13-08,To Reprogram 2011 CDBG Funds in the amount of $15,019 to be used for new flooring at the Adult Activity Center.Mr.Dittmar supported and the motion carried with a roll call vote:Hamill-yes;McDonell-yes;Chynoweth-yes;Tierney-yes;Howe-yes;Dittmar- yes;Cooper-yes. f.Resolution #13-09:To Adopt the Oakland County Hazard Mitigation Plan Fire Chief Crunk explained that this is a renewal of our current plan for Oakland County to assist in obtaining emergency state and federal funding in case of hazard.The only change is that all three of Highland's mobile home parks have been added.Mr.Dittmar confirmed that other arrangements have been made for shelter since Highland Middle School's demolition.Supervisor Hamill suggested the shelter information be posted on website;and Fire Chief Crunk added that flyers were being distributed to each of the mobile home parks.Mrs.Cooper moved to approve Resolution #13-09,To Adopt the Oakland County Hazard Mitigation Plan.Mrs.McDonell supported and the motion carried with a unanimous voice vote (seven yes votes). g.Resolution #13-10:South Milford Road Water Main Mrs.McDonell explained that this is a refund of the unused funds that were left over from the special assessment for the water main project on Milford Road from Prestwick to Dukes.The project has been completed and the bonds have been paid.Mrs.Cooper moved to accept Resolution #13-10,to refund the remaining balance in the South Milford Road Water Main project.Mrs.Chynoweth supported and the motion carried with a roll call vote:Chynoweth-yes;Tierney-yes;Howe-yes;Dittmar-yes;Cooper-yes; Hamill-yes;McDonell-yes. h.Fracking Presentation Marjorie Findley,3851 Woodland Drive expressed her concern with fracking in our state,and especially our area.She felt awareness was key,and shared her research and findings with the audience.There was much evidence that many of the issues surrounding fracking are hidden in contract language;also, our lakes are being used to supply the fresh water needed.She is asking that the Township declare a moratorium on fracking until non-industrialization language can be formulated and reviewed.Jim Pearson,632 Timber Ridge added to this presentation and supports Mrs.Findley's views as well. There will be a town hall meeting at the Adult Activity Center on Tuesday,June 25 to talk more about fracking. Charter Township of Highland Approved Minutes from the Regular Board ofTrustees Meeting May 8,2013 i.Hiring of Part Time Office Manager at O.C.Sheriff's Substation Page 4 Supervisor Hamill shared that he and Sgt.Snyder selected five candidates to interview out of 55 applicants.One candidate,Marcie Giroux,stood out as an exceptional candidate,as she is retiring from her full-time position from Oakland County Sheriffs Dept.and is interested in seeking a part-time position. Mr.Dittmar move to approve the hiring of Marcie Giroux as part-time office manager at the Oakland County Sheriff's Substation at a rate of $16.01 per hour,not to exceed 28 hours per week.Mrs. Chynoweth supported and the motion carried with a roll call vote:Tierney-yes;Howe-yes;Dittmar-yes; Cooper-yes;Hamill-yes;McDonell-yes;Chynoweth-yes. j.Benches at Duck Lake Pines Park Supervisor Hamill proposed purchasing benches for the walking path at Duck lake Pines.He requested $8,000 in funding to cover the cost of 16 benches.Mrs.Chynoweth raised concern over expending unplanned monies on items that are not necessarily needed at once.Mr.Dittmar agreed,and suggested the ball teams might be interested in partnering for some.Supervisor Hamill suggested buying two and placing advertising material on it for sponsorship opportunities.Mrs.McDonell reminded of vandalism in the park;as well as approaching the eagle scouts.Beverly Banovitz,923 Duck Lake Road,commented on the need for the benches.Catherine Kristian,3330 Lakeview Drive asked about the marketing methods that will be used.Mrs.Dashevich suggested buying a bench be added as an option as a memorial contribution to the Parks and Recreation Department,similar to the tree program.Mrs. Chynoweth moved to approve the purchase of two benches,at a cost of not to exceed $1,000 for the Duck Lake Pines Park.Mr.Tierney supported and the motion carried with a roll call vote:Howe-yes; Dittmar-yes;Cooper-yes;Hamill-yes;McDonell-yes;Chynoweth-yes;Tierney-yes. k.MDNR re:Repairing Dodge 10 House Roof Bill Altoff,Park Supervisor,Highland Recreation Area and Chris Bennett,District Planner,discussed the Dodge 10 House and the need for a roof.Following Michigan State Dept.of Management and Budget protocol,a consultant and proposed project scope were determined and proposed costs came in at about $31,000.Since this is an excessive amount due to government regulations,they are proposing that a partnership be formed with the township through which the reroofing project could be administered at a much lower rate;the township would hold a lease on the property,at not cost and could potentially use the building,if desired.After the project is complete,the lease can be transferred back.Mr.Dittmar thinks additional research needs to be done in case any other costs may be incurred.Supervisor Hamill, Mrs.Chynoweth and Mr.Dittmar will discuss further to determine if this agreement is something the township will want to enter into with the State of Michigan. Discussion Items: Highland Middle School Gym Update:Supervisor Hamill shared that negotiations are still continuing on this matter. Date for Township Board Retreat:June 26,2013 at 6 PM is determined to work for all.Supervisor Hamill stated that this 'board retreat'is open to the public,but is for board discussion only (not for pUblic input).The location is to be determined. HDDA:Melissa Dashevich,Executive Director for the HDDA,shared the latest information from the Downtown Development Authority,such as BAT (Oakland County's "Business Assistance Team") Charter Township of Highland Approved Minutes from the Regular Board ofTrustees Meeting May 8,2013 Page 5 updates;Summer Concert Series to be held on Wednesdays in Veterans Park,beginning 7/10 through 8/7;and sidewalks should begin in the downtown district in August (pending engineer's estimates)at next HDDA meeting on May 29 at 6:15 PM at Highland Station House. Richard Russell Jr.,3560 Tara,asked about the lineal footage of the proposed sidewalks in downtown Highland. Township Truck:Supervisor Hamill felt that it would be wise to wait to see if there is a need to replace one of the township trucks that is being sold. LIST OF BILLS: a.Regular List of Bills b.Special List of Bills dated April 23,2013 Supervisor Hamill asked a question about recent electricity charges.Mr.Dittmar moved to approve the regular list of bills and the special list of bills as presented.Mrs.Cooper supported and the motion carried with a roll call vote:Dittmar-yes;Cooper-yes;Hamill-yes;McDonell-yes;Chynoweth-yes;Tierney-yes; Howe-yes. PUBLIC COMMENT: Beverly Banovitz,923 Duck Lake Road,shared her concern over the length ofthe entrance to her complex;she feels it is dangerous and should be lengthened. Catherine Kristian,3330 Lakeview Drive,asked about the progress of Highland Middle School demolition and if there is a timeline for future plans. Marjorie Findley,3851 Woodland Drive asked about any findings of recent local seismic testing and urged the board to consider a moratorium.Supervisor Hamill encouraged her to participate in upcoming meetings and possibly even recruit others with specific expertise to give input as well.Mr.Dittmar suggested getting a moratorium resolution for the next board meeting;Mrs.McDonell has language from West Bloomfield as a template. Jennifer Kovach,5420 McKeachie,White Lake voiced her concern over the fracking issues and thanked Highland Township for agreeing to look into it. ADJOURN: Supervisor Hamill adjourned the meeting at 10:10 p.m. Respectfully submitted, !rl~orm Mary L.McDonell,MMC Highland Township Clerk MLMlkb