HomeMy WebLinkAboutInterlocal Agreements - 2013.07.17 - 6494
August 23, 2013
Michigan Department of State Office of the Great Seal
108 South Washington Square, Suite 1 Lansing, MI 48918
Dear Office of the Great Seal:
On July 17, 2013, the Board of Commissioners for Oakland County entered into an agreement per MR #13177 – Department of Management and Budget/Equalization Division – Approval of Contract for Oakland County Equalization Division Assistance Services with the Townships of Novi and Southfield and the Charter
Townships of Commerce, Milford, Oakland, Orion and Oxford and the Cities of the Village of Clarkston, Farmington, Ferndale, Hazel Park, Novi, Orchard Lake Village, Royal Oak, South Lyon and Walled Lake.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and the City of Farmington and the authorizing Board of Commissioners Resolution are
enclosed for filing by your office.
Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds County Service Center, Building #12 East
1200 N. Telegraph Rd. Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing
purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County Deanna Hylla, Corporation Counsel, Oakland County
Kimberly Hampton, Equalization, Oakland County Susan Halberstadt, Clerk, City of Farmington Enclosures
Regular City Council Meeting
7:00 PM, MONDAY, JUNE 3, 2013
City Council Chambers
23600 Liberty Street
Farmington, MI 48335
FINAL
REGULAR MEETING MINUTES
City of Farmington Page 1 Updated 7/18/2013 12:38 PM
A Regular meeting of the Farmington City Council was held on June 3, 2013, in City
Council Chambers, 23600 Liberty Street, Farmington, MI. Notice of the meeting was
posted in compliance with Public Act 267-1976.
The meeting was called to order at 7:00 PM by Mayor J.T. Buck.
1. CALL TO ORDER
Attendee Name Title Status Arrived
J.T. Buck Mayor Present
Greg Cowley Councilmember Present
William Galvin Mayor Pro Tem Present
JoAnne McShane Councilmember Present
City Administration Present
Director Christiansen
City Clerk Halberstadt
City Manager Pastue
Director Schulz
Treasurer Weber
2. PLEDGE OF ALLEGIANCE
Treasurer Weber led the Pledge of Allegiance.
3. PUBLIC COMMENT
No public comment was heard.
4. APPROVAL OF ITEMS ON CONSENT AGENDA
Move to approve the items on the consent agenda as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Greg Cowley, Councilmember
SECONDER: JoAnne McShane, Councilmember
AYES: Buck, Cowley, Galvin, McShane
A. Approve Public Works and Water Sewer Department Quarterly Report
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B. Request for "Tag Days" - Fundraising Event
5. APPROVAL OF REGULAR AGENDA
Move to approve the agenda as amended adding Item No. 8K - Cancel
Regular Meeting and Schedule Two Special Meetings.
RESULT: APPROVED AS AMENDED [UNANIMOUS]
MOVER: JoAnne McShane, Councilmember
SECONDER: Greg Cowley, Councilmember
AYES: Buck, Cowley, Galvin, McShane
6. PRESENTATION/PUBLIC HEARINGS
A. Special Event Request - DWNTWN/Crys Cloud
Austin Godwin was present to discuss his request to hold a concert at the
Sundquist Pavilion in Riley Park on June 22, 2013.
Council expressed concern regarding the lack of a security plan for the event
and the construction taking place on Grove Street near the park.
Council expressed strong support for such an event, but recommended Mr
Godwin work with the Department of Public Safety in developing a security plan.
McShane recommended the city develop a policy regarding this type of special
event request and apply a fee as well.
John Godwin, Austin's father, requested clarification on how the issues
concerning the event should be addressed.
B. Special Event Request for Telangana Development Forum (TDF) -
Detroit Chapter
Pastue reviewed a special event request from Telangana Development Forum to
hold a gathering in Shiawassee Park. He indicated there would be about 200
people at the event.
McShane expressed concern regarding parking.
Schulz advised the park can easily handle 200 people.
Move to approve a special event request from the Telangana
Development Forum to hold a Vanabhojanalu (Indian Religious Event)
at Shiawassee Park on Saturday, June 15, 2013, 10:00 a.m. - 6:00 p.m.
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RESULT: APPROVED [UNANIMOUS]
MOVER: William Galvin, Mayor Pro Tem
SECONDER: Greg Cowley, Councilmember
AYES: J.T. Buck, Greg Cowley, William Galvin, JoAnne McShane
C. Public Hearing - Fiscal Year 2013-14 Budget and Millage Rates
Pastue reviewed the proposed FY2013-14 budget and millage rates.
Motion to Open the Public Hearing.
RESULT: APPROVED [UNANIMOUS]
MOVER: JoAnne McShane, Councilmember
SECONDER: Greg Cowley, Councilmember
AYES: J.T. Buck, Greg Cowley, William Galvin, JoAnne McShane
Hearing no public comment Buck asked for a motion to close the public hearing.
Motion to close the public hearing.
RESULT: APPROVED [UNANIMOUS]
MOVER: Greg Cowley, Councilmember
SECONDER: William Galvin, Mayor Pro Tem
AYES: J.T. Buck, Greg Cowley, William Galvin, JoAnne McShane
7. UNFINISHED BUSINESS
No unfinished business was heard.
8. NEW BUSINESS
A. Consideration to Amend Fiscal Year 2012-13 Budget
Pastue reviewed the proposed amendments to the FY2012-13 budget.
Galvin questioned the source of the $250k transferred to the Capital
Improvement Fund.
Pastue responded this one time transfer is the result of a combination of a
disbursement from the City's risk management carrier, projects where the
money was not transferred, and overall expenditures were not as high as
anticipated.
Move to adopt a resolution to amend the FY2012/13 budget as
presented. [SEE ATTACHED RESOLUTION] CMR 06-13-018
The votes were taken in the following order: Cowley, Galvin, McShane, Buck.
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RESULT: APPROVED [UNANIMOUS]
MOVER: William Galvin, Mayor Pro Tem
SECONDER: JoAnne McShane, Councilmember
AYES: J.T. Buck, Greg Cowley, William Galvin, JoAnne McShane
B. Consideration to Amend Fiscal Year 2012-13 Brownfield Redevelopment
Authority and Corridor Improvement Authority Budgets
Pastue reviewed the proposed amendments to the FY2012-13 Brownfield
Redevelopment Authority and Corridor Improvement Authority Budgets.
Move to amend FY2012-13 Brownfield Redevelopment Authority and
Corridor Improvement Authority budgets as presented. [SEE ATTACHED
BUDGETS]. CMR 06-13-019
The votes were taken in the following order: Galvin, McShane, Buck, Cowley.
RESULT: APPROVED [UNANIMOUS]
MOVER: JoAnne McShane, Councilmember
SECONDER: William Galvin, Mayor Pro Tem
AYES: J.T. Buck, Greg Cowley, William Galvin, JoAnne McShane
C. Consideration of Resolution to Adopt Fiscal Year 2013-14 Budget and
Millage Rates
Galvin asked if there was some way the city could dedicate a portion of the
millage to the Capital Improvement Fund (CIF).
Pastue indicated the city has been in a 3-year survival plan and he believes the
worst of the storm is over. He stated with this proposed budget serious
consideration was given to dedicating millage to the CIF, however, given the
unknown relative to changes in personal property tax he decided to hold back.
He will continue to review and evaluate funding the CIF.
Galvin noted a change in the tone of conversation and Council's increasing
positive outlook. He believes the CIF is a barometer for the financial health of
the city. He further believes the city should be able to find at least 1/10th of a
mil to dedicate to the fund. He stated this may not make a large dent in funding
the CIF, but it starts the attitude shift towards recognizing its importance.
Cowley congratulated Pastue and his staff on managing a tough budget. He
agreed with Galvin on the importance of funding the CIF. He stated the need to
be vigilant in growing revenue and managing expenses. He pointed out the
budget was balanced because of the consolidation of dispatch. He noted retiree
healthcare is a bigger issue than CIF.
McShane thanked Pastue, Weber and staff for the wonderful job they have done
not only this year, but over the last several difficult years. She is encouraged
Minutes Farmington City Council June 3, 2013
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this year that the city budget is stable with a healthy 25% fund balance. She
noted employees have made great sacrifices over the last several years to help
the city get through difficult times. She expressed concern over any
consideration to cut millage rates right now, noting DPS previously had fourteen
employees, now they have five. She believes the Visioning Session will provide
direction for the city in terms of the priorities of the residents. The city will
continue to be diligent in cutting costs, finding new revenues and being prudent
in spending money.
Buck stated the Farmington staff has done an extraordinary job developing
budgets that work in very difficult times. He noted during those times the city
continued to keep a pulse on development. He pointed out nine projects
currently in the works. He noted the community has been kept safe, city funds
have been managed responsibly, and services have been maintained.
Move to adopt a resolution approving the Fiscal Year 2013-14 Budget
and Millage rates as presented. [SEE ATTACHED RESOLUTION] CMR 06-13-
020
The votes were taken in the following order: McShane, Buck, Cowley, Galvin.
RESULT: ADOPTED [3 TO 1]
MOVER: JoAnne McShane, Councilmember
SECONDER: Greg Cowley, Councilmember
AYES: J.T. Buck, Greg Cowley, JoAnne McShane
NAYS: William Galvin
D. Consideration to Adopt DDA's 2013-14 Budget & PSD Special
Assessment
Pastue reviewed the proposed FY 2013-14 Downtown Development Authority
Budget.
Move to approve a resolution to adopt the FY 2013-14 budget for the
Farmington Downtown Development Authority. [SEE ATTACHED
RESOLUTION]. CMR 06-13-021
The votes were taken in the following order: Buck, Cowley, Galvin, McShane.
RESULT: APPROVED [UNANIMOUS]
MOVER: William Galvin, Mayor Pro Tem
SECONDER: Greg Cowley, Councilmember
AYES: J.T. Buck, Greg Cowley, William Galvin, JoAnne McShane
E. Consideration to Adopt Fiscal Year 2013-14 Joint Agency Budgets
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Pastue reviewed the proposed FY 2013-14 budget for the 47th District Court,
Brownfield Redevelopment Authority, and joint agency budgets.
Responding to a question from McShane, Pastue stated there was little to no
increase to the joint agency budgets, a $25k increase for the 47th District Court,
a reduction of $1200 to the Brownfield Redevelopment budget, and this is the
first year for the Corridor Improvement Authority.
Responding to a further question from McShane, Pastue stated the increase in
court costs has to do with the formula on how the two cities divide their share.
He noted there was an overall reduction in the court's budget.
McShane pointed out the increase was due to decreased activities from
Farmington Hills in terms of court cases, traffic citations, etc. She expressed
concern regarding the increase in cost to Farmington. She would like the city to
meet with the court to determine if there are options in reducing costs.
Galvin stated the issue is how to make the cost sharing arrangement between
the cities of Farmington and Farmington Hills equitable.
Discussion followed regarding how the 47th District Court compares to other
courts in terms of caseloads, costs, etc.
Buck suggested scheduling a meeting with the court for the next budget cycle.
He noted the court has an excellent reputation in the state for running a very
tight operation. He stated they are very community oriented and bring
innovative programs to the community. He noted the pressures of the budget
causes the city to look at the court costs.
Move to adopt FY 2013-14 budget resolution for the 47th District Court,
Brownfield Redevelopment Authority, and joint agency budgets as
presented. [SEE ATTACHED RESOLUTION]. CMR 06-13-022
The votes were taken in the following order: Cowley, Galvin, McShane, Buck.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Greg Cowley, Councilmember
SECONDER: William Galvin, Mayor Pro Tem
AYES: J.T. Buck, Greg Cowley, William Galvin, JoAnne McShane
F. Consideration to Adopt Resolution to Amend Residential
Refuse/Recycling User Charge
Pastue reviewed resolution to amend Residential Refuse/Recycling User Change
effective July 1, 2013.
Move to adopt resolution to amend the Residential Refuse/Recycling
User Charge effective July 1, 2013. [SEE ATTACHED RESOLUTION] CMR 06-
13-023
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The votes were taken in the following order: Galvin, McShane, Buck, Cowley.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Greg Cowley, Councilmember
SECONDER: JoAnne McShane, Councilmember
AYES: J.T. Buck, Greg Cowley, William Galvin, JoAnne McShane
G. Consideration to Introduce Ordinance C-769-2013 Amending Traffic
Control Orders
Pastue advised the city first adopted traffic control orders in the 1970's and
numerous amendments have been made over the years. He discussed the
major changes made to the control orders in this comprehensive amendment.
Responding to a question from Cowley, Director Schulz stated the only
adjustments made to parking were outside of the downtown.
Move to introduce Ordinance C-769-2013 to approve a comprehensive
amendment to the City's Traffic Control Orders and authorize future
amendments to be approved by resolution. [SEE ATTACHED ORDINANCE].
RESULT: INTRODUCED [UNANIMOUS]
MOVER: JoAnne McShane, Councilmember
SECONDER: William Galvin, Mayor Pro Tem
AYES: J.T. Buck, Greg Cowley, William Galvin, JoAnne McShane
H. Consideration to Approve Renewal of City Assessing Services Agreement
with Oakland County Equalization Division
Pastue advised the contract with the Oakland County Equalization Division to
provide annual assessment of real and personal property is for three years
ending June 30, 2016.
Move to approve 2013-2016 contract with the Oakland County
Equalization Division to provide City Assessing Services for both real
and personal property and authorize the Mayor and Clerk to sign the
agreement on behalf of the City. [SEE ATTACHED CONTRACT]. CMR 06-13-
024
The votes were taken in the following order: McShane, Buck, Cowley, Galvin.
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RESULT: APPROVED [3 TO 1]
MOVER: William Galvin, Mayor Pro Tem
SECONDER: JoAnne McShane, Councilmember
AYES: J.T. Buck, William Galvin, JoAnne McShane
NAYS: Greg Cowley
I. Consideration to Appoint Council Member to Serve as SEMCOG
Representative
Mayor Buck volunteered to replace Kristin Kuiken as a delegate to serve on the
Southeast Michigan Council of Governments (SEMCOG) Board of Directors until a
replacement can be found.
Move to appoint Mayor Buck to serve on the Southeast Michigan Council
of Governments (SEMCOG) Board of Directors.
RESULT: APPROVED [UNANIMOUS]
MOVER: JoAnne McShane, Councilmember
SECONDER: William Galvin, Mayor Pro Tem
AYES: J.T. Buck, Greg Cowley, William Galvin, JoAnne McShane
J. Consideration to Schedule a Public Hearing to Consider Offer to
Purchase Old 47Th District Courthouse Property
Pastue recommended placing the public hearing for the courthouse property on
the June 24th meeting agenda.
Galvin requested the administration invite those who have made offers on the
property to attend the public hearing as well as the surrounding residents of
same.
Move to authorize the City Manager to schedule a public hearing for
June 24, 2013 at 6pm to consider an offer to purchase the old 47th
District Courthouse property.
RESULT: APPROVED [UNANIMOUS]
MOVER: William Galvin, Mayor Pro Tem
SECONDER: Greg Cowley, Councilmember
AYES: J.T. Buck, Greg Cowley, William Galvin, JoAnne McShane
K. Cancel Regular Meeting and Schedule Two Special Meetings
Motion to cancel the June 17, 2013 Regular Meeting and Schedule
two Special Meetings on July 21, 2013 at 8:00 AM and July 24, 2013
at 6:00 PM.
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RESULT: APPROVED [UNANIMOUS]
MOVER: Greg Cowley, Councilmember
SECONDER: JoAnne McShane, Councilmember
AYES: J.T. Buck, Greg Cowley, William Galvin, JoAnne McShane
9. DEPARTMENT HEAD COMMENTS
Halberstadt announced the upcoming Porch Party at the Mansion on June 13th, 7-
9PM. She also noted the upcoming August 6th special election for the School Bond
Proposal.
Christiansen provided updates on the Grove Street project, Drakeshire Center
project, and the status of the auction that will take place at the Farmington Tennis
Club on June 19th.
10. COUNCIL COMMENT
McShane recognized the success of the recent art fair in the downtown. She
thanked everyone who was involved. She would like the city to develop a policy for
anyone who uses city facilities so we are careful not to discriminate. She stated the
city should review associated fees and how they are applied.
Cowley congratulated everyone who participated in Art on the Grand. He was able
to see the destination strategy played out at the event. He noted there were a
number of people who attended that were in Farmington for the first time.
Cowley reminded everyone about the next Visioning Meeting scheduled for the
following Wednesday evening at the Masonic Lodge. He complimented Farmington
and past Councils for doing well with less. He spoke about the upcoming election
on the School bond millage. He encouraged everyone to get out and vote.
Galvin advised he voted no on the FY 2013-14 budget not as a way to diminish the
efforts City Administration has put into the budget, but to highlight the need for
dedicated millage to the Capital Improvement Fund. He further discussed the
importance of the Capital Improvement Fund.
Buck expressed appreciation for the effort put forth by the Department of Public
Safety in updating the Traffic Control Ordinance.
Buck noted the upcoming budget includes a 2% increase in employee wages, but
pointed out that three years ago they took a 5% decrease in wages and benefits.
He is gratified to see that the city has turned a corner where some of the funds
sacrificed by employees are being restored.
Buck requested further study on merchant parking during the Farmers Market. He
noted the city has tried a couple of different solutions, but he is not convinced they
have resolved the issue.
Buck also recognized the success of the recent art fair in the downtown.
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Pastue advised the Downtown Development Authority gave the Director the
authority to purchase the second phase of the Orchard Development property.
Buck noted this is an excellent opportunity for residential development.
11. ADJOURNMENT
Motion to adjourn the meeting.
RESULT: APPROVED [UNANIMOUS]
MOVER: Greg Cowley, Councilmember
SECONDER: William Galvin, Mayor Pro Tem
AYES: J.T. Buck, Greg Cowley, William Galvin, JoAnne McShane
The meeting adjourned at 8:45 p.m.
Mayor J.T. Buck
Susan K. Halberstadt, City Clerk
Approval Date: ______________________