HomeMy WebLinkAboutInterlocal Agreements - 2014.12.11 - 6656Memorandum
To: Pat Davis, Oakland County Corporation Counsel
CC: Deanna Fett-Hylla, Corporation Counsel, Oakland County
From: Ida Herron – Clerk/Register of Deeds – Elections Division
Date: 1/9/2015
Re: MR #14291
Enclosed is a copy of the Fire Records Management Agreement Between Oakland County and Springfield Township. They have been sent to the Office of the Great Seal.
If you have any questions, please call 248-858-9454.
Memorandum
To: Cathy Taylor, Information Technology
CC:
From: Ida Herron – Oakland County Clerk/Register of Deeds – Elections Division
Date: 1/9/2015
Re: MR #14291
On December 11, 2014 the Oakland County Board of Commissioners adopted Resolution #14291 – Department of Information Technology – Interlocal Agreement Between Oakland County and Springfield Township Fire Department for the Fire Records Management
System. A copy of the agreement is enclosed. They have been filed with the Office of the Great Seal.
If you have any questions, please call 248-858-9454.
January 9, 2015
Michigan Department of State Office of the Great Seal
108 South Washington Square, Suite 1 Lansing, MI 48918
Dear Office of the Great Seal:
On December 11, 2014, the Board of Commissioners for Oakland County entered into an agreement per MR
#14291 – Department of Information Technology – Intergovernmental Agreement between Oakland County and Springfield Township Fire Department for the Fire Records Management System.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the
County of Oakland and Springfield Township and the authorizing Board of Commissioners Resolution are enclosed for filing by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds County Service Center, Building #12 East
1200 N. Telegraph Rd. Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing
purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely, COUNTY OF OAKLAND
Joseph J. Rozell
Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County Deanna Fett-Hylla, Corporation Counsel, Oakland County
Cathy Taylor, Information Technology, Oakland County Enclosures
Memorandum
To: Collin W Walls, Supervisor, Springfield Township
CC:
From: Ida Herron – Oakland County Clerk/Register of Deeds – Elections Division
Date: 1/9/2015
Re: MR #14291
On December 11, 2014 the Oakland County Board of Commissioners adopted Resolution #14291 – Department of Information Technology – Interlocal Agreement Between Oakland County and Springfield Township Fire Department for the Fire Records Management
System. A copy of the agreement is enclosed. They have been filed with the Office of the Great Seal.
If you have any questions, please call 248-858-9454.
SPRINGFIELD TOWNSHIP BOARD MEETING
November 13, 2014
SYNOPSIS
CALL TO ORDER: 7:30 pm by Supervisor Walls
PLEDGE OF ALLEGIANCE
ROLL CALL
AGENDA ADDITIONS & CHANGES: Added New Business #6 EPA Hearing
PUBLIC COMMENT:
CONSENT AGENDA:
a) Approved Minutes: Special Meeting October 28, 2014 as amended and Regular Meeting October 9, 2014
with additional disbursements $54,930.50
b) Accepted October 2014 Treasurer’s Report
c) Received October 2014 Monthly Reports: Building, Electrical, Plumbing, Mechanical, Ordinance, Fire,
Police, CDBG, Assessing, IT and Comp Time
d) Authorized payment of bills as presented, totaling $420,530.98
e) Adopted Resolution 2014-14 to establish a Fire Records Management Interlocal Agreement and authorize
the Supervisor to execute the agreement on behalf of Springfield Township
f) Reappointed Fire Board of Appeals members as follows: Rand Ford and Allen Ross for 4 year terms
ending September 9, 2018; and Mark Yovich and Sumi Dinda for 3 year terms ending September 9, 2017
g) Adopted Resolution 2014-16 to approve the appointment of Dale Smith to the Holly Area Youth
Assistance Board of Directors
h) Reappointed Dean Baker to Planning Commission and Board of Appeals for term expiring November 30,
2017
i) Adopted amendments to the 2014 Building Department Fund as follows: Revenues: Increase Charge for
Services revenue center $101,500 from $98,500 to $200,000; Total Revenues increase $101,500 from
$103,500 to $205,000. Expenses: Increase Contract Services cost center $44,200 from $80,000 to
$124,200; Total Expenses increase $44,200 from $103,500 to $147,000.
j) Adopted Resolution 2014-17 to pledge support for and participation in the Michigan Invasive Species
Grant Program application and submission.
k) Received Communications and placed on file
PUBLIC HEARING:
1. 2015 Proposed Budgets and 2014 Property Tax Millage Rates: Opened hearing at 7:39 pm. Received
Comments. Closed hearing at 8:43 pm
OLD BUSINESS:
1. 2015 Employee Medical Contribution and PA152 State Hard Cap analysis: Adopted Resolution 2014-15
to exempt the Township from the Publicly Funded Health Insurance Contribution Act. Established 2015
monthly employee medical contribution rates
NEW BUSINESS:
1. Community Development Block Grant Agreement and 2015 Allocation: Allocated 2015 funds in the
amount of $30,659
2. 2015 Budget Review and Adoption: Adopted 2015 Budgets; deferred adoption of Parks and Recreation
Fund, Stewardship Fund and Endowment Fund for further review by the Park Commission
3. School Speed Zone Signs – Davisburg Elementary: Authorized contribution to Speed Zone signs for 1/3
of total project cost and Township share of maintenance
4. Report from Dixie Corridor Strategic Planning Committee: Received committee presentation and
discussed committees vision concepts
5. Employee Handbook – correction to document approved at September 11 Board Meeting: Adopted
amendment to correct error
6. EPA Hearing: Discussed proposed permit approval by EPA for underground injection permit. Determined
that Supervisor Walls will contact EPA for local Public Hearing on the request
PUBLIC COMMENT: None
ADJOURNMENT: 10:43 pm Laura Moreau, Clerk
Minutes of REGULAR MEETING
Held NOVEMBER 13, 2014
Township of Springfield Laura Moreau, Clerk
1
Call to Order: Supervisor Walls called the November 13, 2014 Regular Meeting of the
Springfield Township Board to order at 7:30pm at the Springfield Township Civic Center,
12000 Davisburg Road, Davisburg, MI 48350.
Pledge of Allegiance
Roll Call:
Board Members Present
Collin Walls Township Supervisor
Laura Moreau Township Clerk
Jamie Dubre Township Treasurer
Marc Cooper Township Trustee
Judy Hensler Township Trustee
David Hopper Township Trustee
Dennis Vallad Township Trustee
Board Members Not Present
None
Others Present
Greg Need Township Attorney
Agenda Additions & Changes:
Supervisor Walls asked to add item #6 to New Business – EPA Hearing. There were no
objections.
Public Comment:
None
Consent Agenda:
Clerk Moreau commented there are some minor edits to the Special Meeting Minutes of
October 28, 2014 – a personnel title needs to be added to Matt Strickland, it should read
Captain Strickland on page 17 and to Ryan Hart, it should read Lieutenant Hart on page
18. Also a street address for Chris Whitehead needs to be added on page 18 which is
general practice when including comments from residents.
Minutes of REGULAR MEETING
Held NOVEMBER 13, 2014
Township of Springfield Laura Moreau, Clerk
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* Trustee Hopper moved to approve the Consent Agenda as amended.
Trustee Cooper supported the motion. Vote on the motion. Yes:
Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No:
None; Absent: None. The motion carried by a 7 to 0 vote.
a) Approve Minutes: Special Meeting October 28, 2014 and
Regular Meeting October 9, 2014 with additional
disbursements $54,930.50
b) Accept October 2014 Treasurer’s Report
c) Receive October 2014 Monthly Reports: Building,
Electrical, Plumbing, Mechanical, Ordinance, Fire, Police,
CDBG, Assessing, IT and Comp Time
d) Authorize payment of bills as presented, totaling
$420,530.98
e) Adopt Resolution 2014-14 to establish a Fire Records
Management Interlocal Agreement and authorize the
Supervisor to execute the agreement on behalf of Springfield
Township
f) Reappoint Fire Board of Appeals members as follows: Rand
Ford and Allen Ross for 4 year terms ending September 9,
2018; and Mark Yovich and Sumi Dinda for 3 year terms
ending September 9, 2017
g) Adopt Resolution 2014-16 to approve the appointment of
Dale Smith to the Holly Area Youth Assistance Board of
Directors
h) Reappoint Dean Baker to Planning Commission and Board
of Appeals for term expiring November 30, 2017
i) Adopt amendments to the 2014 Building Department Fund
as follows: Revenues: Increase Charge for Services revenue
center $101,500 from $98,500 to $200,000; Total Revenues
increase $101,500 from $103,500 to $205,000. Expenses:
Increase Contract Services cost center $44,200 from $80,000
to $124,200; Total Expenses increase $44,200 from
$103,500 to $147,000.
j) Adopt Resolution 2014-17 to pledge support for and
participation in the Michigan Invasive Species Grant
Program application and submission.
Minutes of REGULAR MEETING
Held NOVEMBER 13, 2014
Township of Springfield Laura Moreau, Clerk
3
Receipt of Communications:
Letter and Traffic Control Order from Road Commission for Oakland County
which revises Oak Hill Road to make its southbound intersection at Kier Road a
stop
Received Holly Area Youth Assistance Board of Directors Meeting minutes for
August and September 2014
Public Hearing:
1. 2015 Proposed Budgets and 2014 Property Tax Millage Rates
Supervisor Walls noted there were copies of the proposed budgets on the table at the back
of the room. He will go through each of the budgets one at a time, note some of the
“highlights” and answer any specific questions or take comments.
He then explained for the public how the budgets were laid out.
Supervisor Walls opened the Public Hearing at 7:39pm.
Treasurer Dubre went over the tax rates at they relate to some of the funds. The following
were the 2014 tax rates approved to support the 2015 proposed budgets: the General
Millage rate of .9950 will generate a tax collection of $557,200; the Fire Millage rate of
1.0000 will generate a tax collection of $560,000; the Police Millage rates of .7163, 1.500
and .7500 will generate a tax collection of $1,660,000; the Parks Millage rate of .7500 will
generate a tax collection of $420,000; and the Bond Millage rate of .6500 will generate a
tax collection of $354,000.
Supervisor Walls noted that when looking at the tax collection figures, it appears taxable
values are increasing which is looking up but still not “rosey”.
Some of the major highlights in the General Fund: at one time the fund loaned money to
the Building Department Fund, that has now begun to cover its own expenses and grow
and should start being able to pay back the loan in 2015. In Expenses: Hospitalization had
been budged in the cost center where it applied, as a result of the Affordable Care Act, it
was decided to show all hospitalization under General Services, that figure also includes a
14.7% increase over last year; the Web/It Administrator position will now be funded under
General Services and within the other fund budgets he assists with instead of solely the
Supervisor’s office; $750 needs to be added to the Mobile Communications line under
Assessing for the purchase of a tablet and internet access that will be used in the field; a
Stewardship cost center was added to provide funding for both Township property and
private property; and under Transfers Out, monies were set aside for the Fire Fund for the
construction of a new Fire Station 1.
Minutes of REGULAR MEETING
Held NOVEMBER 13, 2014
Township of Springfield Laura Moreau, Clerk
4
PJ Kravetz, 12720 Andersonville, inquired about missing figures in some of the columns.
Supervisor Walls responded that any missing numbers should be considered 0.
Ted Rhyndress, 9255 Foster Road, asked if there were any plans to build a Fire Station 3 to
service that area of the Township. Supervisor Walls replied it is not in the budget at this
time but there are long range plans for one; Station 1 is the current priority.
Regarding the Fire Fund Budget – Supervisor Walls noted the sales tax amount under State
Shared Revenue; in Equipment Reserve there is $200,000 budgeted which was part of a
savings fund to help cover the cost of a vehicle anticipated to be purchased in 2015; funds
budgeted under 2016 Building Reserve to be applied to the construction of Station 1, the
goal is to not borrow any money for this construction; under Personnel there were
increases to Uniforms, Tuition and Training and to Educational Supplies under General
Expenses; under Other Equipment Purchases Under $10,000, a FEMA grant of $125,000
shows up there; and funds under Capital Outlay are also for the construction of Fire Station
1.
Treasurer Dubre noted in the Fire Fund Budget that the $250,000 budgeted for 2014 for the
fire station hadn’t been transferred yet from the General Fund so the figures there look
misleading.
In the Police Fund Budget – Supervisor Walls noted the Township is in a multi year
contract which is up for renewal in 2016 and that one of the millages will be up for renewal
in 2017.
In the Cemetery Fund – cemetery maintenance expenses are covered in the General Fund,
this budget is a trust fund where monies from lot sales go.
Regarding the Cable TV Fund – Supervisor Walls explained how Income is derived; and
noted the difference in the Consultants/Contracting line item for 2015 which is for
upgrades to the Township website and to improve cable service.
The Building Department Fund – Supervisor Walls noted the amendment to the Building
Department budget on the Consent Agenda which was needed because expenditures for
October were going to exceed the budget. He commented however that projects are on the
increase and permit fees are covering the cost service that are required.
Civic Center Debt Fund – These funds are set aside to make the bond payments for money
borrowed to build the Civic Center. Supervisor Walls added that the Township’s bond
rating has been increased to AA+.
Minutes of REGULAR MEETING
Held NOVEMBER 13, 2014
Township of Springfield Laura Moreau, Clerk
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Softwater Sewer S.A.D. Debt Service – These funds are to pay back the debt incurred to
run a line from Independence Township allowing the Township to tap into their sewage
treatment area.
Softwater Lake Improvement Fund – This is a lake improvement fund that is administered
by the Township Board through a special assessment provided by the property owners.
Improvement Revolving Fund – This fund was established so that funds could be set aside
to make advances to projects that will ultimately be funded by property owners through an
SAD.
Eliza Lake Improvement Fund – A lake improvement fund established through an SAD
which the property owners basically handle.
Lake Improvement Fund – This was required by the auditor, it is fund for lake boards
however the Township does not have much input or control over them.
The River Run – Stewardship Fund is a separate fund that came from the Endowment
Fund. It is money set aside to cover stewardship activities on property acquired with the
Endowment Fund.
The Endowment Fund – Supervisor Walls explained the history of this fund and where the
money came from. The money is set aside for the betterment of the community; to acquire
and maintain natural and open space areas. The fund is overseen by a group of property
owners known as the Springfield Site Action Committee, the Parks Commission, and the
Township Board. Supervisor Walls noted the funds in Transfer Out that are intended for a
match to acquire approximately 8 acres on Shiawassee Lake
The Lake Shiawassee Fund – This would be for the property above when it is acquired in
2015. Clerk Moreau noted however it is not the intent of the Board to establish a separate
fund every time a property is acquired. The River Run – Stewardship Fund was
established so that other stewardship activities could be supported through this fund;
activities in the Lake Shiawassee Fund should be absorbed into the Stewardship Fund.
The Parks & Recreation Fund Budget – Supervisor Walls commented the Township Board
will not be able to approve this budget tonight. There is some adjustments need on page 4
in the new Stewardship cost center, the spreadsheet didn’t pick up the totals. Parks and
Recreation will be making those adjustments at their next meeting and the associated
budgets will come back to the Board in December for approval.
Supervisor Walls closed the public hearing at 8:43pm.
Minutes of REGULAR MEETING
Held NOVEMBER 13, 2014
Township of Springfield Laura Moreau, Clerk
6
Old Business:
1. 2015 Employee Medical Contribution and PA 152 State Hard Cap analysis
Supervisor Walls explained a few years ago the State passed a law that set certain
mandates in reference to local government’s contribution to employees’ hospitalization
costs. The State provides a couple of ways to determine that contribution along with the
ability for the municipality to opt out which has to be done on an annual basis to be in
compliance.
Clerk Moreau put together a Resolution for the Board, if it wishes, to indicate that it wants
to opt out again this year. She also provided an analysis for the Board showing that the
Township exceeds the 2015 State’s Hard Cap Maximum by less than $1,000. It was her
recommendation to adopt the annual exemption option as set forth in 2011 Public Act 152.
* Trustee Hooper moved to adopt Resolution 2014-15 as presented.
Trustee Vallad supported the motion. Vote on the motion. Yes:
Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No:
None; Absent: None. The motion carried by a 7 to 0 vote.
Clerk Moreau moved to formally set the employee contribution amounts in the following
motion:
* Clerk Moreau moved to set the 2015 monthly employee medical
contribution at $50.00 for single person coverage, $100.00 for two-
person coverage and $200.00 for family coverage. Trustee Hensler
supported the motion. Vote on the motion. Yes: Cooper, Dubre,
Hensler, Hopper, Moreau, Vallad and Walls; No: None; Absent: None.
The motion carried by a 7 to 0 vote.
Treasurer Dubre clarified the effective date for these employee contributions would be
January 1, 2015. Board members agreed.
New Business:
1. Community Development Block Grant Agreement and 2015 Allocation
Supervisor Walls noted the number of projects the Township can fund has been limited to
4; the minimum allocation per project is $2,500. In regard to the Public Services
program/account, 3 of the 4 requests will be able to be funded with the $9,197 allotment
leaving an approximate balance of $21,462 left for other projects.
Minutes of REGULAR MEETING
Held NOVEMBER 13, 2014
Township of Springfield Laura Moreau, Clerk
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Also in Supervisor Walls’ memo dated November 5, 2014 was the fact some funds will
need to be reprogrammed in January so the Board needs to keep that in mind when
thinking about were to utilize funds.
Treasurer Dubre suggested the following motion to approve the Block Grant agreement.
* Treasurer Dubre moved to approve the 2015 Community Development
Block Grant Agreement and authorize the Supervisor to sign and
submit the Subrecipient Agreement. Trustee Hooper supported the
motion. Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper,
Moreau, Vallad and Walls; No: None; Absent: None. The motion
carried by a 7 to 0 vote.
Given that Kaleidoscope, considered a disabled service, withdrew their request last year for
funds because they had enough to get them through to the 2015 allocation, it was Treasurer
Dubre’s recommendation to allocate $2,500 of the Public Services amount to them and
recommended trying to fund them every other year. She also wanted to allocate $10,000 to
minor home repair even though there are currently funds available for minor home repairs.
Home repairs usually cost around $5,000 which is the maximum cap for funding for one
homeowner, that being the case $10,000 would only provide repairs for two homes. She
believes the money should go where it would most benefit people who live in the
Township. She further noted that when the money for Code Enforcement is reprogrammed
in January, that could go to Senior Center.
Trustee Hopper concurred and noted that $2,500 would be 19% of Kaleidoscope’s budget
whereas Haven’s budget is considerably higher, one of the other entities requesting a
Public Service allocation for domestic violence. He also commented he is an advocate for
senior transportation which funding was requested for by Independence Township,
however the Township does contribute its SEMTA grants for that service. He noted he is
still in favor of allocating funds to Neighbor for Neighbor, Public Service/Emergency
Service category, because he feels the Township gets the “biggest bang for its buck”
through them. He would like to allocate $6,697 of the Public Services allocation to
Neighbor for Neighbor.
Treasurer Dubre also suggested that some of the reprogrammed money could be used to
help with the demolition of the barn or garage that was the topic of the Dangerous Building
Hearing earlier this evening. Supervisor Walls noted however, if that is the case, that the
Board’s Dangerous Building motion would have to be reconsidered as it called for the
demolition to take place this year.
Minutes of REGULAR MEETING
Held NOVEMBER 13, 2014
Township of Springfield Laura Moreau, Clerk
8
It was Trustee Vallad’s opinion that senior transportation would be a worthwhile program
to contribute additional money to; there has been a huge increase in users.
Clerk Moreau concurred with Trustee Vallad regarding Senior Transportation, however
since the Township has made a commitment to Kaleidoscope, agreed with Trustee
Hopper’s suggested distribution of $2,500 to Kaleidoscope and $6,697 to Neighbor for
Neighbor and recommended $11,462 to Senior Center.
* Treasurer Dubre moved to allocate the 2015 Community Development
Block Grant Funds in an approximate amount of $30,659.00 as follows:
30% of the allocation for Public Services which is approximately
$9,197.00 to be used for Emergency Services in the amount of $6,697.00
(Neighbor for Neighbor) and Disabled Services in the amount of
$2,500.00 (Kaleidoscope); the approximate balance remaining is
$21,462.00 to be used as follows: approximately $11,462.00 to be used
for Senior Center and approximately $10,000.00 for minor home
repair. Trustee Hooper supported the motion
Trustee Vallad asked for a clarification on the funds already in Minor Home Repair and
questioned allocating another $10,000 to it; it appears to him there is already trouble
getting it spent. Supervisor Walls agreed.
Treasurer Dubre disagreed. She noted that requests for minor home repairs come in
waives and reiterated that most repairs cost at least $5,000. If there is money in that
category that is left unspent, it can be reprogrammed.
. Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper and
Moreau; No: Vallad and Walls; Absent: None. The motion carried by
a 5 to 2 vote.
2. 2015 Budget Review and Adoption
Supervisor Walls reiterated that the Parks and Recreation Budget and its other related
budgets will need to come back at the December meeting for adoption after they have
made some adjustments.
* Treasurer Dubre moved to adopt the 2015 General Fund Budget as
amended with Revenue at $2,580,950.00 and Expenses at $2,529,750.00;
the 2015 Fire Fund Budget as amended with Revenue at $1,519,400.00
and Expenses at $1,516,550.00; the 2015 Police Fund Budget as
presented with Revenue at $1,695,800.00 and Expenses at
$1,682,500.00; the 2015 Cemetery Fund Budget as presented with
Minutes of REGULAR MEETING
Held NOVEMBER 13, 2014
Township of Springfield Laura Moreau, Clerk
9
Revenue at $1,000.00 and Expenses at $0; the 2015 Lake Improvement
Fund as presented with Revenue at $257,300.00 and Expenses at
$232,200.00; the 2015 Softwater Lake Improvement Fund as presented
with Revenue and Expenses at $8,000.00; the 2015 Eliza Improvement
Fund Budget as presented with Revenue at $15,000.00 and Expenses at
$14,500.00; the 2015 Cable Fund Budget as presented with Revenue at
$88,000.00 and Expenses at $67,750.00; the 2015 Building Fund Budget
as presented with Revenue at $167,050.00 and Expenses at $155,600.00;
the 2015 Civic Center Debt Fund Budget as presented with Revenue at
$369,00.00 and Expenses at $368,400.00; the 2015 Softwater Sewer
Debt Service Fund Budget as presented with Revenue at $131,000.00
and Expenses at $116,000.00; and the 2015 Improvement Revolving
Fund Budget as presented with Revenue at $13,000 and Expenses at
$10,000.00. Trustee Vallad supported the motion. Vote on the motion.
Yes: Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No:
None; Absent: None. The motion carried by a 7 to 0 vote.
3. School Speed Zone Signs – Davisburg Elementary
Supervisor Walls noted the Board received a request from Holly Area Schools to assist in
providing two school speed zone signs with flashing lights at Davisburg Elementary
School. The initial installation cost projected by the Road Commission was $46,008 in
which a third would be funded by the Road Commission, a third by Holly Area Schools,
and a third by Springfield Township. The Township would also have to agree to a third of
the maintenance, utility and repair costs which is estimated to be $600 per year. As
indicated in his memo dated October 8, 2014, he was in favor of approving the request.
Per a question by Supervisor Walls, Steve Lenar, Assistant Superintendent Administrative
Services for the Holly Area School District, was not exactly sure where the Road
Commission was going to install the two electronic signs.
Trustee Vallad commented he believed some of the cost estimates provided by the Road
Commission were high.
Mr. Lenar concurred but noted they just completed a project for the Holly Middle School
where similar lights were installed and the cost came in at least half of what was estimated.
The Board discussed how to word a motion and the Township’s one-third allocation given
the fact the actual cost may be less than estimated.
Trustee Hensler commented this is needed and the Township needs to make a
commitment.
Minutes of REGULAR MEETING
Held NOVEMBER 13, 2014
Township of Springfield Laura Moreau, Clerk
10
* Clerk Moreau moved to authorize a contribution towards the
installation of two school speed signs and flashers for Davisburg
Elementary School on Davisburg Road and commit to one-third (1/3) of
the actual project cost and further to authorize the Supervisor to sign
the agreement for Traffic Control Device with the Road Commission
for Oakland County and Holly Public Schools; and further, commit to
the Township’s proportionate share of ongoing maintenance costs.
Trustee Cooper supported the motion. Vote on the motion. Yes:
Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No:
None; Absent: None. The motion carried by a 7 to 0 vote.
Ted Rhyndress, 9255 Foster Road, commented he didn’t believe people would obey the
signs so didn’t agree with the Township authorizing money to install them, that money
could be used for something else.
Trustee Vallad commented there have been studies that prove the signs work.
4. Report from Dixie Corridor Strategic Planning Committee
The Strategic Planning Committee was formed to undertake a strategic planning effort for
the Township overall but the committee determined to initially focus on the Dixie Corridor
as explained in Clerk Moreau’s memo dated November 6, 2014. The Committee is
comprised of Dean Baker, Clerk Moreau, Supervisor Walls, Linda Whiting, Neil Willson
with assistance from Doug Lewan.
Clerk Moreau, Supervisor Walls, Mr. Baker and Ms. Whiting were in attendance and gave
a PowerPoint presentation to the Board depicting their recommended “key concepts” for
the Dixie Corridor. The concepts addressed factors such as architectural style, landscaping,
building materials, building placement, and signage ideas including some new ideas for the
Welcome to Springfield sign.
After the presentation, Supervisor Walls asked for comments from the Board.
Trustee Hensler said the Committee’s concepts were fantastic, some she liked better than
others. She liked the fact that some of the ideas can be implemented now before
businesses come in which would actually “set the stage”. She especially liked the idea of
placing buildings perpendicular along Dixie Highway. The Committee did a great job and
had presented lots of things to think about.
Trustee Hooper commented he loves the ideas; if businesses are given a vision, they will
comply.
Minutes of REGULAR MEETING
Held NOVEMBER 13, 2014
Township of Springfield Laura Moreau, Clerk
11
Treasurer Dubre liked the mixed use concept especially as it pertains to materials and
signage; supports changing the Township Welcome sign; liked the idea of incorporating
variations in uses and building structures; liked the idea of native plantings along some of
the right-of-ways; and appreciated the Committee narrowing down some of the key
concepts that were discussed at other meetings.
Trustee Cooper liked what the Committee presented. Reiterated, however, that the
Township has two ends along Dixie Highway and if one end gets “fixed up” the other end
is just as important to make the Township look complete.
Trustee Vallad commented everything presented was in the “gateway zone”, has the
Committee considered how the concepts will work in other zones in the Township – do
their conceptual designs work and blend with what we already have? How do you blend
the signs? He liked what the Committee has done, it’s a good start.
5. Employee Handbook – correction to document approved at September 11
Board Meeting
Supervisor Walls noted that when the Board adopted the new Employee Handbook, there
was an error in it that went unnoticed. In 2006 the Township revised the Township
contribution to the 401K program so that anyone hired before May 11, 2006 would receive
a 5% match, after May 11, 2006 the Township’s contribution would be 2.5%. That was
inadvertently changed to read that the employee match amount for employees hired before
January 1, 2010 would be 5%. Supervisor Walls said the intention was to stay with the old
policy of a 2.5% match for employees hired after May 11, 2006. The Board received a
proposed corrected copy of page 23 as it should read.
* Clerk Moreau moved to approve the corrected page 23 as amended to
the Employee Policy Manual and Handbook approved September 11,
2014. Trustee Cooper supported the motion. Vote on the motion. Yes:
Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No:
None; Absent: None. The motion carried by a 7 to 0 vote.
6. EPA Hearing
Supervisor Walls noted there is a proposal before the EPA for a deep well injection well at
the intersection near White Lake Road and Teggerdine. A public hearing for this will not
be held unless there is enough requests from the community. He is asking the Board for
authorization to represent the entire Township and contact the EPA requesting they hold a
public hearing prior to making a final decision on this project.
There were no objections from the Board regarding the Supervisor’s request.
Minutes of REGULAR MEETING
Held NOVEMBER 13, 2014
Township of Springfield Laura Moreau, Clerk
12
Public Comment:
Nancy Strole, 11990 Davisburg Road, asked if the deep well injection Supervisor Walls
spoke of was on Pontiac Lake Recreation property or HCMA property. Supervisor Walls
said he wasn’t sure at this time.
Adjournment:
Hearing no other business, Supervisor Walls adjourned the meeting at 10:43pm.
_______________________________
Collin W. Walls, Township Supervisor
______________________________
Laura Moreau, Township Clerk
REGULAR MEETING
November 13, 2014
Township of Springfield Laura Moreau, Clerk
BILLS PRESENTED FOR PAYMENT: GENERAL FUND
Kieft Engineering, Inc. $ 13.50
Coffee Break Service, Inc. 72.50
Erin A. Mattice 361.00
Impressive Printing 200.00
Kaleidoscope Foundation 648.00
Oakland County Treasurer’s Assoc. (2) 80.00
Karen Binasio 843.31
Oakland County 301.40
Verizon Wireless 211.65
Quill 191.91
BS&A Software 4,127.00
Hubbell, Roth & Clark, Inc. (3) 2,017.00
Munetrix 1,733.00
State of Michigan (2) 605.47
Road Commission for Oakland County 99,745.90
Clarkston Paper (2) 1,537.67
A&R Sealcoating 7,600.00
Smith’s Disposal 41.60
Flag Poles, Etc. 117.00
Kerton Lumber (2) 159.12
Northern Sign Company 1,285.00
American Water 33.00
Bordine’s Nursery 44.96
Consumers Energy 387.76
Security Central, Inc. 90.00
21st Century Media 486.95
Election Source 567.60
TOTAL $ 123,502.30
BILLS PRESENTED FOR PAYMENT: FIRE FUND
A&R Sealcoating $ 3,250.00
Clarkston Paper 302.40
Hewlett-Packard Company 1,329.00
Oakland County Sheriff’s Dept 3,060.00
Apollo Fire Apparatus Repair 31.03
Consumers Energy 10.50
Randy Harless 35.96
Marlan Hillman 219.37
Home Depot 3,719.78
J&B Medical Supply 99.84
REGULAR MEETING
November 13, 2014
Township of Springfield Laura Moreau, Clerk
Lowry Tire Company 246.00
McKay’s Hardware (3) 32.77
Michigan Water Conditioning 22.50
Office Depot 136.79
Quill 111.55
United Communications Corp 166.13
Suburban Office & Janitorial 152.73
TOTAL $ 12,926.35
BILLS PRESENTED FOR PAYMENT: POLICE FUND
Oakland County Sheriff’s Dept. $ 273,535.00
Verizon Wireless 100.16
TOTAL $ 273,635.18
BILLS PRESENTED FOR PAYMENT:CABLE TV FUND
General Fund $ 300.00
TOTAL $ 300.00
BILLS PRESENTED FOR PAYMENT: CIVIC CENTER DEBT
FUND
None $ 0.00
TOTAL $ 0.00
BILLS PRESENTED FOR PAYMENT: BUILDING DEPARTMENT
Jeff Spencer 1,395.00
Jeff Shafer 1,080.00
Ron Shelton 1,337.65
Doug Weaver 1,213.65
Tim Koerber 1,203.02
Merle West (2) 1,216.80
Brian Claycomb 564.53
General Fund 500.00
Oak Electric 40.00
TOTAL $ 8,550.65
REGULAR MEETING
November 13, 2014
Township of Springfield Laura Moreau, Clerk
BILLS PRESENTED FOR PAYMENT: LAKE IMPROVEMENT
FUND
Susin Lake
21st Century Media $ 116.50
Advanced Arbor 1,500.00
TOTAL $ 1,616.50
BILLS PRESENTED FOR PAYMENT: SOFTWATER LAKE
FUND
None $ 0.00
TOTAL $ 0.00
BILLS PRESENTED FOR PAYMENT:ELIZA LAKE FUND
None $ 0.00
TOTAL $ 0.00
GRAND TOTAL FOR ALL FUNDS $ 420,530.98
ADDITIONAL DISBURSEMENTS ~ October 2014
for Approval at November 2014
Township of Springfield Laura Moreau, Clerk
ADDITIONAL DISBURSEMENTS:GENERAL FUND
Pitney Bowes $ 87.54
Consumers Energy 305.69
Smith’s Disposal 41.60
Ecto HR, Inc. 315.00
21st Century Media 593.65
Quill (3) 398.54
Printing Systems, Inc. (2) 668.30
Absolute Building Maintenance 1,750.40
Adkison, Need & Allen, PLLC 7,605.98
Cardmember Services 205.91
Carlisle Wortman Assoc. (3) 1,155.00
Dean Baker 1,546.37
Dennis Vallad 302.76
DTE Energy (Street Lighting) 2,202.99
DTE Energy (2) 1,101.04
Erin A. Mattice (3) 339.80
Greg Kazmierski 33.48
Lynn Harrison 133.00
Mat Rental Service 44.50
Oakland County Assoc. of Assessing 81.00
Paetec 869.30
Patricia Colloto 240.36
Road Commission for Oakland County 26,459.62
Springfield Twp. Parks & Rec. 1,840.00
Technology Solutions 100.00
Unicare 194.14
Vicki Sievers 280.00
TOTAL $ 48,895.97
ADDITIONAL DISBURSEMENTS:FIRE FUND
Advanced Arboriculture $ 450.00
Cardmember Services 2,867.68
Comcast (2) 307.10
Consumers Energy 2.20
Douglass Safety Systems 249.90
DTE Energy (2) 533.16
Fire Service Management 37.50
Halt Fire, Inc. 207.50
Ironman Offroad 41.98
ADDITIONAL DISBURSEMENTS ~ October 2014
for Approval at November 2014
Township of Springfield Laura Moreau, Clerk
J&B Medical Supply, Inc. 114.71
Moore Medical 105.43
Office Depot (3) 623.18
Payette Sales & Service, Inc. 75.16
Randy Harless 60.28
Petty Cash 47.76
Unicare 34.71
TOTAL $ 5,758.25
ADDITIONAL DISBURSEMENTS: POLICE FUND
None $ 0.00
TOTAL $ 0.00
ADDITIONAL DISBURSEMENTS:CABLE TV FUND
Unicare $ 3.32
TOTAL $ 3.32
ADDITIONAL DISBURSEMENTS:BUILDING DEPT FUND
General Fund (2) $ 182.96
Jack Donaldson (DJD Assoc.) 90.00
TOTAL $ 272.96
ADDITIONAL DISBURSEMENTS: LAKE IMPROVEMENT
FUND
None $ 0.00
TOTAL $ 0.00
ADDITIONAL DISBURSEMENTS: SOFTWATER LAKE
FUND
None $ 0.00
TOTAL $ 0.00
ADDITIONAL DISBURSEMENTS:ELIZA LAKE FUND
None $ 0.00
TOTAL $ 0.00
GRAND TOTAL-ADDL. DISB. - ALL FUNDS $ 54,930.50