HomeMy WebLinkAboutInterlocal Agreements - 2014.12.11 - 6661Memorandum
To: Pat Davis, Oakland County Corporation Counsel
CC: Deanna Fett-Hylla, Corporation Counsel, Oakland County
From: Ida Herron – Clerk/Register of Deeds – Elections Division
Date: 1/30/2015
Re: MR #14299
Enclosed is a copy of the Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with Charter Township of Oxford. They have been sent to the Office of
the Great Seal.
If you have any questions, please call 248-858-9454.
January 30, 2015
Michigan Department of State
Office of the Great Seal Richard H. Austin Building, 1st Floor
430 W. Allegan Lansing, MI 48918
Dear Office of the Great Seal:
On December 11, 2014, the Board of Commissioners for Oakland County entered into an agreement per MR #14299 –
Sheriff’s Office – Contract Amendment #1 for Law Enforcement Services in the Charter Township of Oxford 2013-2015.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed contract with Oakland County and Charter Township of Oxford and the authorizing Board of Commissioners Resolution are enclosed for filing by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph J. Rozell, Director of Elections
Oakland County Clerk/Register of Deeds County Service Center, Building #12 East
1200 N. Telegraph Rd. Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County
Deanna Fett-Hylla, Corporation Counsel, Oakland County Dale Cunningham, Oakland County Sheriff’s Office, Business Manager
William Dunn, Supervisor, Charter Township of Oxford
Enclosures
Memorandum
To: William Dunn, Charter Township of Oxford, Supervisor
CC:
From: Ida Herron – Oakland County Clerk/Register of Deeds – Elections Division
Date: 1/30/2015
Re: MR #14299
On December 11, 2014 the Oakland County Board of Commissioners adopted Resolution #14299 – Sheriff’s Office – Contract Amendment #1 for Law Enforcement Services in the Charter Township of Oxford. A copy of the agreement is enclosed. They have been filed
with the Office of the Great Seal. If you have any questions, please call 248-858-9454.
CHARTER TOWNSHIP OF OXFORD BOARD OF TRUSTEES REGULAR MEETING,
WEDNESDAY, NOVEMBER 12, 2014
Page 1 – Charter Township of Oxford Board of Trustees Minutes
A Regular Meeting of the Charter Township of Oxford Board of Trustees was held Wednesday, November 12, 2014 at the Oxford Veterans Memorial Building at 28 N. Washington
Street, Oxford, Michigan, 48371 (second floor).
Members Present: Bellairs, Cryderman, Curtis, Dunn, Durr, Ferrari, Wright Members Absent: None
Also Present: Engineer Sharpe, Fire Chief Scholz, Finance Manager Payne, Finance
Manager Edmonds, Parks & Recreation Director Davis, Planner Oppmann, Recording Secretary Harrison, 2 cameramen, and approximately 27 citizens
Supervisor Dunn called the meeting to order at 7:01pm.
APPROVAL OF THE AGENDA
Treasurer Ferrari moved, Clerk Wright seconded, to approve the Regular Meeting Agenda of
November 12, 2014 as amended – moving item 11.a. to 9.b. Proposed Preliminary PUD –
White Pines Estates.
Ayes: 7 Nays: 0 Absent: 0 Motion Carried
APPROVAL OF CONSENT AGENDA
Trustee Cryderman moved, Trustee Curtis seconded, to approve the Consent Agenda as
presented.
Roll Call: Ayes: Curtis, Durr, Cryderman, Bellairs, Wright, Dunn Nays: Ferrari
Absent: None
Motion Carried
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA -
Rose Bejma, 75 Pearl, commented she was a precinct chairman during the last election and
commended Clerk Wright and his staff for the great job they did and that their training was
well done.
Kallie Meyers, Oxford, commented on the plans to build a dorm on school property for
students coming from China – it was her opinion school officials were trying to circumvent
going through local control to construct the building on school property, a dorm in which
there will be money collected is not considered a school function and therefore is not exempt
and it would violate the Land Division Act. She noted several other reasons why the plan doesn’t comply with Township ordinance and asked the Board to take note of these concerns.
A FIRST READING OF PROPOSED ORDINANCE NO. 129
SOIL EROSION AND SEDIMENTATION CONTROL 7:10pm - moved up prior to Public Hearing, the hearing was published for 7:15pm.
CHARTER TOWNSHIP OF OXFORD BOARD OF TRUSTEES REGULAR MEETING,
WEDNESDAY, NOVEMBER 12, 2014
Page 2 – Charter Township of Oxford Board of Trustees Minutes
Treasurer Ferrari moved, Trustee Curtis seconded, to set a Second Reading and possible adoption of Proposed Ordinance No. 129: Soil Erosion and Sedimentation Control for the
December 10, 2014 Charter Township of Oxford Board of Trustees regular meeting.
Roll Call:
Ayes: Curtis, Bellairs, Ferrari, Dunn, Wright Durr, Cryderman
Nays: None Absent: None
Motion Carried
PUBLIC HEARING
FISCAL YEAR 2015, COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Treasurer Ferrari moved, Clerk Wright seconded, to open the Public Hearting at 7:16pm.
Roll Call:
Ayes: Curtis, Bellairs, Ferrari, Dunn, Wright, Durr, Cryderman
Nays: None
Absent: None Motion Carried
There were no comments.
Treasurer Ferrari moved, Trustee Curtis seconded to close the Public Hearing at 7:17pm.
Ayes: 7 Nays: 0 Absent: 0 Motion Carried
Treasurer Ferrari moved, Trustee Curtis seconded, that the Charter Township of Oxford
Board of Trustees formally agrees to allocate its 2015 Community Development Block Grant
(CDBG) Funds in the following manner:
$21,390.00 – for the minor home repair program for 5-6 homes in Oxford Township.
$9,167.00 – to provide Oxford Township residents with emergency food, utility,
rent/mortgage, medical and educational assistance.
In the case that CDBG funding comes in less than anticipated, the allocation for the minor
home repair program is to be reduced appropriately. The Charter Township of Oxford Board
of Trustees also authorizes CDBG Coordinator Joseph G. Ferrari to prepare all the necessary
documents and authorizes Supervisor William Dunn to sign the 2015 annual CDBG
submittal, 2015 Sub-recipient Agreement and the Conflict of Interest Certification on behalf of the Township.
Roll Call:
Ayes: Ferrari, Dunn, Wright, Durr, Bellairs, Curtis, Cryderman
Nays: None
Absent: None Motion Carried
CHARTER TOWNSHIP OF OXFORD BOARD OF TRUSTEES REGULAR MEETING,
WEDNESDAY, NOVEMBER 12, 2014
Page 3 – Charter Township of Oxford Board of Trustees Minutes
FIRE DEPARTMENT FIRE STATION NO. 1 ADDITION BIDS Treasurer Ferrari moved, Trustee Curtis seconded, to approve the recommendation from
Sidock Architects and award the General Contract for the addition to Fire Department No. 1
to Degenhardt & Sons, Inc. in the amount of $678,216.00. This amount to include Alternate
M-1 for the lower level toilet room rough in, and Addendum No. 2 and Addendum No. 3 to expand the lower level area.
Roll Call:
Ayes: Wright, Ferrari, Bellairs, Curtis, Dunn, Cryderman, Durr
Nays: None
Absent: None Motion Carried
PROPOSED PRELIMINARY PUD – WHITE PINES ESTATES (moved up from 11.a.)
Treasurer Ferrari moved, Trustee Cryderman seconded, to deny the Preliminary PUD for
White Pines Estates Parcel #04-31-300-002, for the following reason – it does not comply with the Township Master Plan.
Treasurer Ferrari amended the motion, Trustee Cryderman re-supported
to add: - the proposal does not meet present zoning, there were no building elevations shown
on the drawings per the Attorney Review Letter dated October 1, 2014 and as required by Article 14.4B of the Township Zoning Ordinance, no traffic study was provided as noted in
the Township Attorney Review Letter dated October 1, 2014, there was not a consistent 100
foot buffer between property line to building lots as required in Article 14.6, and a proposed
safety path from the east property line to the west property line was not provided on the
drawing.
Roll Call:
Ayes: Bellairs, Cryderman, Durr, Ferrari, Curtis, Wright, Dunn
Nays: None
Absent: None
Motion Carried
8:14pm – the Board took a 2 minute recess.
8:16pm – meeting reconvened.
UNFINISHED BUSINESS
MDEQ GRANT EXTENSION REQUEST FOR ELKVIEW SUBDIVISION Treasurer Ferrari moved, Trustee Cryderman seconded, that the Oxford Township Board of
Trustees authorizes Treasurer Joseph G. Ferrari to sign the grant amendment between the
Michigan Department of Environment Quality (MDEQ) and Oxford Township as presented with a new grant contract deadline of December 31, 2015.
Ayes: 7 Nays: 0 Absent: 0 Motion Carried
CHARTER TOWNSHIP OF OXFORD BOARD OF TRUSTEES REGULAR MEETING,
WEDNESDAY, NOVEMBER 12, 2014
Page 4 – Charter Township of Oxford Board of Trustees Minutes
SOLICITATION DRAFT ORDINANCE Treasurer Ferrari moved, Trustee Curtis seconded, that the Oxford Township Board of
Trustees schedules a First Reading of a proposed Solicitation Ordinance for its Wednesday,
December 10, 2014 regular meeting.
Roll Call:
Ayes: Cryderman, Durr, Wright Nays: Dunn, Ferrari, Bellairs, Curtis
Absent: None
Motion Failed
Supervisor Dunn moved, Trustee Cryderman seconded, to pay the Township Attorney invoice for 8.8 hours related to this issue.
Roll Call:
Ayes: Wright, Cryderman, Dunn
Nays: Curtis, Bellairs, Ferrari, Durr
Absent: None Motion Failed
NEW BUSINESS
AWARDING OF 2014 CDBG EMERGENCY SERVICES CONTRACT
Treasurer Ferrari moved, Trustee Bellairs seconded, that the Oxford Township Board of Trustees awards the Emergency Services Bid for 2014 Community Development Block Grant Funds (CDBG) in the amount of $14,181.00 ($9,181.00-Oxford Township and
$5,000.00-Oxford Village) to Oxford/Orion FISH and authorizes CDBG Coordinator Joseph
G. Ferrari to sign the applicable documents and proposal ratification.
Roll Call: Ayes: Curtis, Bellairs, Cryderman, Wright, Dunn, Durr, Ferrari Nays: None
Absent: None
Motion Carried
RECOMMENDATION FOR THE SALE OF THE VETERANS HALL AND DUNLAP ROAD VACANT PARCEL Clerk Wright moved, Trustee Curtis seconded, to retain the services of Coldwell Banker
Shooltz Realty for the marketing and sale of the following properties:
Parcel 04-22-460-002 (28 North Washington Street) Parcel 04-16-426-002 ( Dunlap Road Vacant Parcel)
Parcel 04-22-460-047 (Parking Lot behind the Vets Hall)
Any fees and expenses associated with these properties will be deducted from the sale proceeds. Clerk Curtis W. Wright and Treasurer Joseph G. Ferrari are to meet with Coldwell Banker Shooltz Realty agents to determine a fair market value asking price for each property
and bring that back to the Township Board for approval.
Roll Call:
CHARTER TOWNSHIP OF OXFORD BOARD OF TRUSTEES REGULAR MEETING,
WEDNESDAY, NOVEMBER 12, 2014
Page 5 – Charter Township of Oxford Board of Trustees Minutes
Ayes: Ferrari, Wright, Durr, Curtis, Cryderman, Bellairs, Dunn Nays: None
Absent: None
Motion Carried
OCSD 2015 LAW ENFORCEMENT STAFFING Treasurer Ferrari moved, Trustee Curtis seconded, that effective January 1, 2015, the
Oakland County Sheriff Department add one (1) Lieutenant and eliminate one (1) Patrol
Investigator. The number of positions provided by the Oakland County Sheriff Department
to remain at fifteen (15).
Roll Call: Ayes: Curtis, Wright, Durr, Cryderman, Dunn
Nays: Bellairs, Ferrari
Absent: None
Motion Carried
ADOPTION OF THE 2015 STEP SYSTEM Treasurer Ferrari moved, Trustee Cryderman seconded, to approve the 2015 Step System
increase for Step System adjustment using the multiplier 3% effective with the first payroll in
Fiscal Year 2015 as presented.
Roll Call: Ayes: Wright, Dunn, Ferrari, Durr, Cryderman, Curtis
Nays: Bellairs
Absent: None
PROPOSED 2015 WAGES Treasurer Ferrari moved, Clerk Wright seconded, to approve the following Grade and Step
Classifications for Fiscal Year 2015:
Administrative Assistant to the Building Department to Grade 3 Step 2;
Clerical Assistant to the Treasurer to Grade 2 Step 2;
Administrative Assistant to the Clerk to Grade 3 Step 2; Administrative and Executive Assistant for Sheriff Substation to Grade 3 Step 4;
Deputy Supervisor to Grade 4 Step 9;
Deputy Clerk to Grade 4 Step 9;
Deputy Treasurer to Grade 4 Step 9;
Finance Manager – Office Manager for the Fire Department to Grade 4 Step 3.
Roll Call:
Ayes: Bellairs, Durr, Wright, Ferrari, Dunn, Cryderman
Nays: Curtis
Absent: None
Treasurer Ferrari moved, Trustee Cryderman seconded, to approve the following wage and
salary adjustments for Fiscal Year 2015:
Ordinance Enforcement Officer 3% wage increase
Supervisor 3% salary increase
CHARTER TOWNSHIP OF OXFORD BOARD OF TRUSTEES REGULAR MEETING,
WEDNESDAY, NOVEMBER 12, 2014
Page 6 – Charter Township of Oxford Board of Trustees Minutes
Treasurer 3% salary increase Clerk 3% salary increase
Recording Secretary $130.00 per meeting;
Township Trustees $115.00 per meeting;
Township Trustees $100.00 per committee meeting; Planning Commission Chairperson $110.00 per meeting;
Planning Commission Members $100.00 per meeting;
Zoning Board of Appeals Chairperson $110.00 per meeting;
Zoning Board of Appeals Members $100.00 per meeting;
Gravel Inspection Committee Members (excluding Supervisor)
$105.00 for full day;
$75.00 for half day;
$30.00 for less than half day per hour;
Board of Review $115.00 for full day;
Board of Review $65.00 for half day.
Roll Call:
Ayes: Ferrari, Dunn, Wright, Cryderman, Durr
Nays: Curtis, Bellairs Absent: None
RECOMMENDED APPOINTMENT TO THE PLANNING COMMISSION
Supervisor Dunn moved, Trustee Curtis seconded, to re-appoint Todd Bell to the Oxford
Township Planning Commission for a three (3) year term commencing January 1, 2015 and expiring December 31, 2017.
Ayes: 7 Nays: 0 Absent: 0 Motion Carried
RECOMMENDED APPOINTMENTS TO THE EDSC
Treasurer Ferrari moved, Trustee Curtis seconded, to approve the addition of the Oxford Downtown Development Authority Director, and the addition of a representative from the
Oxford Chamber of Commerce to the Oxford Township Economic Development Sub-
Committee effective immediately.
Ayes: 7 Nays: 0 Absent: 0 Motion Carried
ITEMS REMOVED FROM CONSENT AGENDA FOR ACTION OR DISCUSSION
None
PUBLIC COMMENT
Helen Barwig commented that Board members who voted yes on the Law Enforcement staffing motion deceived the residents of Oxford.
BOARD OF TRUSTEE COMMENTS
Trustee Cryderman wished everyone a happy Thanksgiving.
CHARTER TOWNSHIP OF OXFORD BOARD OF TRUSTEES REGULAR MEETING,
WEDNESDAY, NOVEMBER 12, 2014
Page 7 – Charter Township of Oxford Board of Trustees Minutes
Clerk Wright commented on the recent election, the process is a result of more than just the
Clerk’s office, he also wanted to commend all election workers; asked that if there are still
election signs out, to call his office and he will get them removed; and suggested, if possible,
that the Planning Commission designate specific PUD areas in the Township and to
incorporate those into the next Master Plan review.
Supervisor Dunn wished everyone a happy Thanksgiving; also commended the Clerk, his
staff and all election workers on the success of the election - has heard nothing but good
reports.
Treasurer Ferrari wished everyone a happy Thanksgiving.
Trustee Bellairs – happy Thanksgiving
Trustee Curtis agreed with the other comments regarding the election; offered to work with Treasurer Ferrari on the attorney bill for the solicitation ordinance; it has been requested not
to install parking bumpers at the Township Hall, it makes snow removal difficult; he trusts
that the Sheriff’s Department will run their operation to the best of their ability, much has
changed since 2006; and when the Master Plan was reviewed the last time, funds were
limited and only 3 areas of the Township were looked at - when a Master Plan is reviewed, all areas need to be included.
ADJOURNMENT
Treasurer Ferrari moved, Trustee Bellairs seconded, to adjourn the meeting at 9:33pm.
Ayes: 7 Nays: 0 Absent: 0 Motion Carried
______________________________ _______________________________ William Dunn, Supervisor Curtis Wright, Clerk
Date Approved
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