HomeMy WebLinkAboutInterlocal Agreements - 2015.04.02 - 6724
Memorandum
To: Pat Davis, Oakland County Corporation Counsel
CC: Deanna Fett-Hylla, Corporation Counsel, Oakland County
From: Ida Herron – Clerk/Register of Deeds – Elections Division
Date: 6/30/2015
Re: MR #15065
Enclosed is a copy of the North Oakland County Household Hazardous Waste Interlocal Agreement Between Oakland County and Charter Township of Orion. They have been sent
to the Office of the Great Seal.
If you have any questions, please call 248-858-9454.
Memorandum
To: Whitney Calio, Economic Development & Community Affairs
CC: Dan Hunter, Economic Development & Community Affairs
From: Ida Herron – Oakland County Clerk/Register of Deeds – Elections Division
Date: 6/30/2015
Re: MR #15065
On April 2, 2015 the Oakland County Board of Commissioners adopted Resolution #15065 – Department of Economic Development & Community Affairs – Waste Resource Management – Approval of 2015 No Haz Interlocal Agreement. A copy of the agreement is
enclosed. They have been filed with the Office of the Great Seal. If you have any questions, please call 248-858-9454.
June 30, 2015
Michigan Department of State
Office of the Great Seal Richard H. Austin Building, 1st Floor
430 W. Allegan Lansing, MI 48918
Dear Office of the Great Seal:
On April 2, 2015, the Board of Commissioners for Oakland County entered into an agreement per MR #15065 –
Department of Economic Development & Community Affairs – Waste Resource Management - Approval of 2015 No Haz Interlocal Agreement.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed Contract with Oakland County
and Charter Township of Orion and the authorizing Board of Commissioners Resolution are enclosed for filing by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph J. Rozell, Director of Elections
Oakland County Clerk/Register of Deeds County Service Center, Building #12 East
1200 N. Telegraph Rd. Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County
Deanna Fett-Hylla, Corporation Counsel, Oakland County Dan Hunter, Manager, Economic Development & Community Affairs, Oakland County
Whitney Calio, Senior Planner, Economic Development & Community Affairs, Oakland County Chris Barnett, Supervisor, Charter Township of Orion
Enclosures
Memorandum
To: Chris Barnett, Supervisor, Charter Township of Orion
CC:
From: Ida Herron – Oakland County Clerk/Register of Deeds – Elections Division
Date: 6/30/2015
Re: MR #15065
On April 2, 2015 the Oakland County Board of Commissioners adopted Resolution #15065 – Department of Economic Development & Community Affairs – Waste Resource management – Approval of 2015 No Haz Interlocal Agreement. A copy of the contract is
enclosed. They have been filed with the Office of the Great Seal. If you have any questions, please call 248-858-9454.
CHARTER TOWNSHIP OF ORION BOARD OF TRUSTEES
MINUTES, REGULAR MEETING
MONDAY, DECEMBER 15, 2014 - 7:00 PM
1. – 2. CALL TO ORDER. The Charter Township of Orion Board of Trustees held a regular
meeting on Monday, December 15, 2014, at the Orion Township Hall, 2525 Joslyn Road,
Lake Orion, Michigan. Supervisor Barnett called the meeting to order at 7:00 p.m.
BOARD MEMBERS PRESENT: Chris Barnett, Penny Shults, Mark Thurber, Donni Steele,
Neal Porter, John Steimel, Mike Flood.
BOARD MEMBERS ABSENT: None.
OTHERS PRESENT:
Robert Smith
Joe Barger
Gary Roberts
Lisa Sokol
Richard Darrin
Al Daisley
Randy McClure
Aaron Whatley
George Hanley
Debbie Burgess gave the Invocation. All rose for the Pledge of Allegiance led by Al Daisley.
3. PRESENTATION: Shop with a Hero Presentation. Lt. Toth and Chief Smith gave a breif
presentation outlining the Police, Fire and EMS team’s efforts to support Oakland, Oxford,
Orion, Addison and Brandon Township area’s youth during the holiday season by donating
money and food to families in need. Lt. Toth gave recognition to Meijer’s for hosting the event
as well as other local area businesses that donated. Chief Smith recognized Brian Phillips,
Anthony Geraci, G’s Pizzeria, Sagebrush Cantina and Orion Township employees for their
efforts and donations.
4. PUBLIC HEARING: CDBG Annual Application.
The Board was in temporary recess from 7:10 p.m. to 7:10 p.m. to hold a public hearing
regarding the CDBG Annual Application.
Supervisor Barnett reconvened the meeting at 7:10 p.m.
5. APPROVAL OF BILLS: Moved by Clerk Shults, seconded by Treasurer Thurber, to
authorize payment of bills in the amount of $925,630.01 and payrolls of $78,656.71 for a total
disbursement of funds of $1,004,286.72, as presented.
AYES: Porter, Steimel, Flood, Barnett, Shults, Thurber, Steele NAYS: None
ABSENT: None MOTION CARRIED
6. BRIEF PUBLIC COMMENT: No Public Comment was heard.
7. APPROVAL OF AGENDA: Clerk Shults requested that item 7.U. Annual Permit for Work
on State Highways be added to the Consent Agenda. Clerk Shults requested that item 8.C.
Minutes, Regular Meeting, Monday, December 1, 2014 be amended in order to authorize the
payment of bills dated November 10, 2014 and November 13, 2014 in the amount of
CHARTER TOWNSHIP OF ORION BOARD OF TRUSTEES MINUTES, REGULAR
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$1,052,183.19; and payroll dated November 15, 2014 in the amount of $171,298.53; for a total
disbursement of funds in the amount of $1,223,481.73. Clerk Shults also requested that item 8.G.
CDBG Annual Application, include supplemental information to the request and two (2) revised
contracts for signature review.
Trustee Steele requested that item 8.R. Insurance for Paid on Call Firefighters be moved to 9.J.
under Pending Business and item 8.O. Investment Policy Update be moved to item 9.K. under
Pending Business.
Supervisor Barnett requested that item 9.J. Insurance for Paid on Call Firefighters be moved to
9.A. under Pending Business. Supervisor Barnett also requested to add a Closed Session at the
end of the Board Meeting to discuss Purchase of Property, Litigation and Confidential Legal
Opinion.
Moved by Clerk Shults, seconded by Trustee Flood, to approve the agenda, as amended.
AYES: Flood, Barnett, Shults, Thurber, Steele, Porter, Steimel. NAYS: None.
ABSENT: None. MOTION CARRIED.
8. CONSENT AGENDA:
A. Minutes, Special Joint Meeting with Planning Commission, Wednesday, November 19,
2014. Approve minutes, as presented.
B. Minutes, Special Meeting: Budget Work Session, Thursday, November 20, 2014.
Approve minutes, as presented.
C. Minutes, Regular Meeting, Monday, December 1, 2014. Approve minutes, as corrected.
D. Minutes, Public Hearing: 2015 Budget, Monday, December 1, 2014. Approve minutes, as
presented.
E. Committee Appointments. Reappoint those interested in serving another term, consisting of;
Don Walker, Dan Durham, Mary Painter, Anthony Cook, Bill Olsen, Sheila Sosnowski, Loren
Yaros, Bob Smith, Phil Gentile, Michael McReynolds, Beth Sheridan, Jerry Richards and
Eugene Snowden, and to post any available vacancies.
F. 2014 Budget Adjustments. Make the necessary adjustments and amend the respective 2014
budget lines.
G. 2015 Inspector Contracts. Approve the Contracts and authorize the Supervisor to sign the
2015 Contractual Contracts, as revised.
H. 2015 CDBG Subrecipient Agreement. Approve the 2015 CDBG Subrecipient Agreement
and to authorize the Supervisor to sign it.
CHARTER TOWNSHIP OF ORION BOARD OF TRUSTEES MINUTES, REGULAR
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I. Computer Support Services. Authorize the Supervisor to sign the 2015 contracts with IT
Right for computer support services.
J. 2015 NO HAZ Participation Agreement. Adopt the resolution approving the 2015 NO HAZ
Agreement, authorize the Supervisor to sign it, and appoint Michael Flood as Orion Township’s
official representative.
K. Form Invasive Species Ad-Hoc Committee. Appoint Sue Donovan, George Hanley, Jeff
Stout, Christine Modovsky, Bob Emick, and Elizabeth Wagner to the Orion Township Invasive
Species Ad-Hoc Committee.
L. Promote Part Time Code Enforcer to Full Time. Approve the change from part-time to
full-time status for Code Enforcer, Al Daisley, effective January 1, 2015.
M. Authorize Pole Barn Construction. Award the bid for the construction of the pole barn at
Friendship Park to J.J. Shultz Building Inc. at an amount not to exceed $47,430.00, and authorize
necessary budget adjustments.
N. Accept Donation - Sister Souls. Accept donation of park equipment valued at $13,456.90
from Sister Souls, Inc.
O. Schedule Joint Public Hearing with Planning Commission: Wednesday, January 7,
2014. Schedule Special Joint Meeting with Planning Commission to be held on January 7, 2015
at 7:05 p.m. (Should a quorum of the Board not be present, the Board will be required to
schedule and hold an additional hearing.)
P. Temporary Sign Permit Fee Waiver Request: Divine Grace Lutheran Church. Reduce
the annual sign permit fee for Divine Grace Lutheran Church to $25.00.
Q. 2015 Clinton River Watershed Council Membership. Authorize payment of the 2015
Clinton River Watershed Council Membership dues in the amount of $3,000.00.
R. Authorization for Sale of Property, 625 Newton. Approve the sale of the property at 625
Newton Drive from Orion Township to Kenneth Michaels, in exchange for $13,854.72, and
$2,359.86, and to authorize the Township Treasurer to execute a quit claim deed on behalf of the
Township.
S. Annual Permit for Work on State Highways: Adopt the resolution naming the following
positions as authorized to apply for the necessary permits to work within the state trunkline right
of ways: Township Supervisor, Operations Director, Building Official, Fire Chief, Public Works
Director, and authorize Supervisor to sign application.
CHARTER TOWNSHIP OF ORION BOARD OF TRUSTEES MINUTES, REGULAR
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Approve Consent Agenda, as amended. Moved by Clerk Shults, seconded by Trustee Flood,
to approve the Consent Agenda, as amended.
AYES: Barnett, Shults, Thurber, Steele, Porter, Steimel, Flood NAYS: None
ABSENT: None MOTION CARRIED
9. PENDING BUSINESS
A. Insurance for Paid on Call Firefighters. Moved by Clerk Shults, seconded by Trustee
Steele, to authorize the Supervisor to sign the plan documents with Provident Insurance
Company, as presented, changing insurance carrier for all firefighters and adding term life
benefit for paid-on-call firefighters.
AYES: Shults, Thurber, Steele, Porter, Steimel, Flood, Barnett NAYS: None
ABSENT: None MOTION CARRIED
B. False Alarm Ordinance: Second Reading. Moved by Clerk Shults, seconded by Trustee
Flood, to declare the second reading held, and adopt the False Alarm Ordinance, as presented.
AYES: Thurber, Steele, Steimel, Flood, Barnett, Shults NAYS: Porter
ABSENT: None MOTION CARRIED
C. Larceny Ordinance: Second Reading. Attorney Kelly requested Section 1 of the
Larceny Ordinance be amended to include scrap metal as valuable property.
Moved by Clerk Shults, seconded by Trustee Steimel, to declare the second reading held, and
adopt the Larceny Ordinance, as amended.
AYES: Steele, Porter, Steimel, Flood, Barnett, Shults, Thurber NAYS: None
ABSENT: None MOTION CARRIED
D. Malicious Destruction of Property Ordinance: Second Reading. Moved by Clerk Shults,
seconded by Trustee Steele, to declare the second reading held, and adopt the Malicious
Destruction of Property Ordinance, as presented.
AYES: Porter, Steimel, Flood, Barnett, Shults, Thurber, Steele NAYS: None
ABSENT: None MOTION CARRIED
E. Amendment to Ord. 49, Trespass: Second Reading. Moved by Clerk Shults, seconded
by Trustee Steele, to declare the second reading held, and adopt the amendment to Ord. 49:
Trespass, as presented.
AYES: Barnett, Shults, Thurber, Steele, Porter, Steimel, Flood NAYS: None
ABSENT: None MOTION CARRIED
F. Amendment to Ord. 58, Disorderly Persons: Second Reading. Attorney Kelly requested
an amendment to section T.b. to include the language “any dog, or animal.”
Moved by Clerk Shults, seconded by Trustee Steele, to declare the second reading held, and
adopt Ord. 58: Disorderly Persons, as amended.
AYES: Shults, Thurber, Steele, Porter, Steimel, Flood, Barnett NAYS: None
ABSENT: None MOTION CARRIED
CHARTER TOWNSHIP OF ORION BOARD OF TRUSTEES MINUTES, REGULAR
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G. Amendment to Ord. 129, Minor in Possession: Second Reading. Moved by Clerk Shults,
seconded by Trustee Flood, to declare the second reading held, and adopt the amendment to
Ord. 129, Minor in Possession, as presented.
AYES: Thurber, Steele, Porter, Steimel, Flood, Barnett, Shults NAYS: None
ABSENT: None MOTION CARRIED
H. Approve 2015 CDBG Annual Application. Moved by Trustee Steimel, seconded by
Trustee Porter, to approve the recommendation as presented and authorize the Supervisor to file
the application, as presented.
Transportation – NOTA (public services) $16,961.00
Battered Residents (public services) $2,500.00
Home Improvement Loan Program $45,411
TOTAL ALLOCATION $64,872.00
AYES: Steele, Porter, Steimel, Flood, Barnett, Shults, Thurber NAYS: None
ABSENT: None MOTION CARRIED
I. 2014 Audit Services Agreement. Moved by Clerk Shults, seconded by Trustee Steimel, to
authorize the Supervisor to sign the Letter of Engagement with Plante Moran for the 2014 Audit
at a cost not to exceed $39,875, as presented.
AYES: Steimel, Flood, Barnett, Shults, Thurber, Steele NAYS: Porter
ABSENT: None MOTION CARRIED
J. Approve Bundled Energy Contract with ABM. Moved by Clerk Shults, seconded by
Trustee Steimel, to authorize the Supervisor to sign the Bundled Energy Solutions Project
Agreement and Annual Energy Unit Savings Agreement with ABM Building Solutions, LLC at
a cost not to exceed $585,209.00 and make the necessary budget adjustment, as presented.
AYES: Steimel, Flood, Barnett, Shults, Thurber, Steele, Porter NAYS: None
ABSENT: None MOTION CARRIED
K. Investment Policy Update. Moved by Trustee Flood, seconded by Trustee Porter, to refer
the Updated Investment Policy to the Township attorney for a legal opinion.
AYES: Flood, Barnett, Thurber, Steele, Porter, Steimel NAYS: Shults
ABSENT: None MOTION CARRIED
Moved by Clerk Shults, seconded by Trustee Porter, to adopt the amended Investment Policy
Resolution for attachments A, authorizing the depositories for public funds.
AYES: Barnett, Shults, Thurber, Steele, Porter, Steimel, Flood NAYS: None
ABSENT: None MOTION CARRIED
Moved by Clerk Shults, seconded by Trustee Steimel, to adopt the amended Investment Policy
Resolution for attachments B, designating the listed broker/dealer and investment companies as
authorized for transactions.
AYES: Shults, Thurber, Steele, Porter, Steimel, Flood, Barnett NAYS: None
CHARTER TOWNSHIP OF ORION BOARD OF TRUSTEES MINUTES, REGULAR
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ABSENT: None MOTION CARRIED
10. REPORT: Invasive Species Grant Application. Supervisor Barnett reported that the
Township successfully submitted a grant for the 2015-2016 MDNR Invasive Species. He also
noted that hundreds of hours went into the grant submittal. Orion Township is the lead agency of
the 10 other municipalities and several other key stakeholders/groups. Supervisor Barnett
commented that he feels confident that the Township will be successful and that the MDNR
reports that 67 grant applications were submitted. The Township will hear if it will receive the
grant sometime in February 2015.
Moved by Trustee Flood, seconded by Clerk Shults, to receive and file the report, as presented.
MOTION CARRIED
11. PUBLIC COMMENT: No Public Comment was heard.
12. BOARD MEMBER COMMENTS: Board member comments were heard.
13. CLOSED EXECUTIVE SESSION: Purchase of Property, Litigation and Confidential
Legal Opinion.
The meeting was in temporary recess from 8:59 p.m. to 9:50 p.m. for a Closed Session in order
to discuss Purchase of Property, Litigation and Confidential Legal Opinion.
Moved by Clerk Shults, seconded by Trustee Porter, to reconvene the regular meeting at
9:50 p.m. MOTION CARRIED
14. ADJOURNMENT: Moved by Clerk Shults, seconded by Treasurer Thurber to adjourn.
MOTION CARRIED The meeting was adjourned at 10:15 p.m.
______________________________
Penny S. Shults, Clerk
______________________________
Chris Barnett, Supervisor
Charter Township of Orion
Transcription: C.Sutton