HomeMy WebLinkAboutInterlocal Agreements - 2015.04.02 - 6725
Memorandum
To: Pat Davis, Oakland County Corporation Counsel
CC: Deanna Fett-Hylla, Corporation Counsel, Oakland County
From: Ida Herron – Clerk/Register of Deeds – Elections Division
Date: 6/23/2015
Re: MR #15065
Enclosed is a copy of the North Oakland County Household Hazardous Waste Interlocal Agreement Between Oakland County and City of Lake Angelus. They have been sent to the
Office of the Great Seal.
If you have any questions, please call 248-858-9454.
Memorandum
To: Whitney Calio, Senior Planner, Economic Development & Community Affairs
CC: Dan Hunter, Manager, Economic Development & Community Affairs
From: Ida Herron – Oakland County Clerk/Register of Deeds – Elections Division
Date: 6/23/2015
Re: MR #15065
On April 2, 2015 the Oakland County Board of Commissioners adopted Resolution #15065 – Department of Economic Development & Community Affairs – Waste Resource Management – Approval of 2015 No Haz Interlocal Agreement. A copy of the agreement is
enclosed. They have been filed with the Office of the Great Seal. If you have any questions, please call 248-858-9454.
June 23, 2015
Michigan Department of State
Office of the Great Seal Richard H. Austin Building, 1st Floor
430 W. Allegan Lansing, MI 48918
Dear Office of the Great Seal:
On April 2, 2015, the Board of Commissioners for Oakland County entered into an agreement per MR #15065 –
Department of Economic Development & Community Affairs – Waste Resource Management - Approval of 2015 No Haz Interlocal Agreement.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed Contract with Oakland County
and City of Lake Angelus and the authorizing Board of Commissioners Resolution are enclosed for filing by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph J. Rozell, Director of Elections Oakland County Clerk/Register of Deeds
County Service Center, Building #12 East 1200 N. Telegraph Rd.
Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely, COUNTY OF OAKLAND
Joseph J. Rozell, CERA
Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County Deanna Fett-Hylla, Corporation Counsel, Oakland County
Dan Hunter, Manager, Economic Development & Community Affairs, Oakland County Whitney Calio, Senior Planner, Economic Development & Community Affairs, Oakland County
Rosa Lee Lake, Clerk, City of Lake Angelus Enclosures
Memorandum
To: Rosa Lee Lake, Clerk, City of Lake Angelus
CC:
From: Ida Herron – Oakland County Clerk/Register of Deeds – Elections Division
Date: 6/23/2015
Re: MR #15065
On April 2, 2015 the Oakland County Board of Commissioners adopted Resolution #15065 – Department of Economic Development & Community Affairs – Waste Resource management – Approval of 2015 No Haz Interlocal Agreement. A copy of the contract is
enclosed. They have been filed with the Office of the Great Seal. If you have any questions, please call 248-858-9454.
Regular Meeting Charter Township of Independence Township Board Minutes – FINAL December 23, 2014
Page 1 of 17
REGULAR MEETING CHARTER TOWNSHIP OF INDEPENDENCE TOWNSHIP BOARD MINUTES December 23, 2014
A. CALL TO ORDER:
Supervisor Kittle called the meeting to order at 7:00 p.m. at the Independence Township Hall, 6483 Waldon Center Drive, Clarkston, Michigan.
B. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES
C. ROLL CALL:
Present: Patrick J. Kittle, Supervisor Barbara A. Pallotta, Clerk
Paul A. Brown, Treasurer David A. Lohmeier, Trustee
Ronald A. Ritchie, Trustee Andrea K. Schroeder, Trustee
Absent: Jose Aliaga, Trustee
Others Present: Linda L. Richardson, DPW Director Rick Yaeger, Budget Analyst
Randal Ford, Sr. Associate-Hubbell, Roth & Clark Inc. Todd Sneathen, Sr. Project Engineer-Hubbell, Roth & Clark, Inc.
There was a quorum present. D. APPROVAL OF AGENDA: Motion #2014-12-240: Clerk Pallotta moved to APPROVE the December 23, 2014 Regular Meeting Agenda
as amended by adding late submittal item Request to Adopt Resolution for Approval of Brewpub License-Clarkston Courts, LLC as Regular Business Item #11. Seconded by Treasurer Brown. VOTE: Yes: All-6; No:
None; Absent: Aliaga. Motion CARRIED 6 to 0. E. CLOSED SESSION: None Scheduled F. BOARD / PUBLIC ANNOUNCEMENTS:
Trustee Schroeder stated that the recent parade was a success. She mentioned an upcoming fundraising event called the Diamonds and Denim sponsored by the Clarkston Optimist. This will be held on March 7,
2015 at Sellers Bowman on Dixie Highway.
Trustee Lohmeier stated that the skating rink is not open yet but the site is ready and the opening will be closer to the first of the year.
G. PUBLIC COMMENT: None
H. PUBLIC HEARING: None Scheduled
I. PRESENTATIONS AND REPORTS:
1. Report: Supervisor’s Report (Patrick J. Kittle, Supervisor)
Regular Meeting Charter Township of Independence Township Board Minutes – FINAL December 23, 2014
Page 2 of 17
Supervisor Kittle provided a report regarding the recent events in the Township. He read a letter from Richard
Carlisle in response to the recent Michigan Senate action voting down the certificate of need in which Mr. Carlisle advised the Township Board to stay the course in reference to the Sashabaw Road improvement
project.
Trustee Lohmeier reiterated that none of the decisions that they have made regarding the Sashabaw Road improvement project have been dependent on the hospital. He agreed with Mr. Carlisle’s opinion to continue.
Trustee Ritchie agreed; he stated that just with normal traffic, the improvements are needed.
Supervisor Kittle continued his Supervisor’s Report with the discussion about potholes on the roads. He stated
that he is going to be putting together a RFQ to send to the local asphalt companies to see what they would charge for one thousand linear feet and two thousand linear feet of milling and filling. He suggested that they
need to fix the potholes the correct way. There is a ballot consideration coming up on May 5th in which they might get some more road funding but suggested that by the time this happens, they are going to be well into
next year. RCOC has a smaller budget and with the price of salt going up, they are going to have less discretionary funds to fix these road problems. He stated that he does not like spending the Township money
on County roads but peoples’ vehicles are being damaged. The generator for the Township is wired and placed and they have to hook the wires up to the generator and this will be done by the first of the year. They will be
able to use the Town Hall as a warming center. This project was under budget and ended up being about sixty five or seventy thousand by the time it is done.
J. CARRYOVER/POSTPONED AGENDA ITEMS: None
K. CONSENT AGENDA:
Motion #2014-12-241: Clerk Pallotta moved to APPROVE the December 23, 2014 Consent Agenda with the
exception of Consent Agenda Item 5. Request to Approve Final Fiscal 2014 Budget Amendment #12 F which shall be considered under L. ITEMS REMOVED FROM THE CONSENT AGENDA. Seconded by Trustee
Ritchie. VOTE: Yes: All-6; No: None; Absent: Aliaga. Motion CARRIED 6 to 0. 1. Approval of Board of Trustees Board Regular Meeting Minutes of December 9, 2014 (Barbara A. Pallotta, Clerk)
Motion #2014-12-241-01: Moved to APPROVE the Board of Trustees Board Regular Meeting Minutes of
December 9, 2014 as presented. 2. Approval of Payroll of December 19, 2014 and Check Run of December 17, 2014 for a Total Amount of $635,562.56. (Barbara A. Pallotta, Clerk)
Motion #2014-12-241-02: Moved to APPROVE the Payroll of December 19, 2014 in the amount of $211,307.75 and the Check Run of December 17, 2014, in the amount of $424,254.81 for a total amount of $635,562.56.
3. Approval of Payment of Invoice over $10,000 and Budget Amendment for DNR Invasive Species Management Grant Proposal Project Administration (Linda L. Richardson, DPW Director) Motion #2014-12-241-03: Moved to APPROVE payment to Natural Community Services (NCS) of Southfield, Michigan for professional services associated with project administration of the DNR Invasive Species
Management Grant Proposal in an amount not to exceed $11,000.00 and APPROVE the following FY2015 budget amendment for reimbursement to be received from other participating communities:
INCREASE Account #101-000-676.000 (Reimbursement) $10,065.00
4. Approval of Fire Department FY 2014 Budget Adjustments (Renée Poole, Business Manager)
Regular Meeting Charter Township of Independence Township Board Minutes – FINAL December 23, 2014
Page 3 of 17
Motion #2014-12-241-04: Moved to APPROVE Budget Adjustments as presented below:
EXPENDITURES
INCREASE Account #206-336-706.000 (Wages OT) $32,000.00
INCREASE Account #206-336-716.000 (Health Insurance) $28,000.00
DECREASE Account #206-336-722.000 (Disability - Short Term) ($9,000.00)
INCREASE Account #206-336-723.000 (Disability - Long Term) $9,000.00
INCREASE Account #206-336-741.003 (Supplies - Medical) $18,000.00
INCREASE Account #206-336-826.000 (Legal Fees) $5,000.00
INCREASE Account #206-336-863.000 (Vehicle Maintenance) $10,000.00
INCREASE Account #206-336-931.000 (Building Grounds & Maintenance) $13,000.00
INCREASE Account #206-336-980.001 (Small Equipment) $8,000.00
DECREASE Account #206-336-707.000 (Wages Part Time) ($114,000.00)
6. Confirmation of Planning Commission and Zoning Board of Appeals 2015 Regular Meeting Schedules (Barbara A. Pallotta, Clerk) Planning Commission 2015 Regular Meeting Schedule
Motion #2014-12-241-06-1: Moved to CONFIRM the Planning Commission 2015 Regular Meeting
Schedule to be held at 6:30 PM in the Township Hall Meeting Room - 6483 Waldon Center Dr. – Clarkston,
Michigan 48346 on the following days and dates: DAY TYPE DATE
Thursday Regular January 8, 2015
Thursday Regular February 12 2015
Thursday Regular March 12, 2015
Thursday Regular April 9, 2015
Thursday Regular May 14, 2015
Thursday Regular June 11, 2015
Thursday Regular July 9, 2015
Thursday Regular August 13, 2015
Thursday Regular September 10, 2015
Thursday Regular October 8, 2015
Thursday Regular November 12, 2015
Thursday Regular December 10, 2015
Zoning Board of Appeals (ZBA 2015) Regular Meeting Schedule
Motion #2014-12-241-06-2: Moved to CONFIRM the Zoning Board of Appeals (ZBA) 2015 Regular
Meeting Schedule to be held at 7:00 PM in the Township Hall Meeting Room - 6483 Waldon Center Dr. – Clarkston, Michigan 48346 on the following days and dates:
Regular Meeting Charter Township of Independence Township Board Minutes – FINAL December 23, 2014
Page 4 of 17
DAY TYPE DATE
Wednesday Regular January 7, 2015
Wednesday Regular February 4, 2015
Wednesday Regular March 4, 2015
Wednesday Regular April 1, 2015
Wednesday Regular May 6, 2015
Wednesday Regular June 3, 2015
Wednesday Regular July 1, 2015
Wednesday Regular August 5, 2015
Wednesday Regular September 2, 2015
Wednesday Regular October 7, 2015
Wednesday Regular November 4, 2015
Wednesday Regular December 2, 2015
L. ITEMS REMOVED FROM THE CONSENT AGENDA:
1. Approval of Final Fiscal 2014 Budget Amendment #12F (Rick Yaeger, Budget Analyst)
Rick Yaeger, Budget Analyst stated that this will be the final amendment prior to the end of the fiscal year and is more in depth than they would typically see. These items are bringing the budget up to an actual standpoint. He summarized all of the budget amendments presented below.
Motion #2014-12-242: Clerk Pallotta moved to APPROVE Budget Amendment #12F as described in the
narrative dated December 23, 2014 and as corrected below:
GENERAL FUND
REVENUES:
- INCREASE 101-000-450.001 ROW Annual Permit $2,000.00
- INCREASE 101-000-476.000 New Builder License 4,000.00
- INCREASE 101-000-478.000 Building Permits 31,000.00
- INCREASE 101-000-479.000 Electric Permits 26,000.00
- INCREASE 101-000-480.000 Heating Permits 21,000.00
- INCREASE 101-000-481.000 Plumbing Permits 11,000.00
- DECREASE 101-000-501.000 Federal Grants (2,500.00)
- INCREASE 101-000-608.000 Bd of Appeals Fees - Zoning 2,000.00
- INCREASE 101-000-610.000 Site Plan Review 6,000.00
- DECREASE 101-000-613.000 Const. Code Plan Review 4,000.00
- INCREASE 101-000-614.000 Building Dept. Admin. 2,500.00
- INCREASE 101-000-620.000 Re-Inspection Fees 3,000.00
- INCREASE 101-000-625.000 Building Application Fees 12,000.00
- INCREASE 101-000-634.000 Opening and Closing 6,000.00
- INCREASE 101-000-643.000 Lot Sales 3,500.00
- INCREASE 101-000-645.000 Cemetery – Misc. 800.00
- INCREASE 101-000-647.000 Sales - Spring Clean Up 900.00
- INCREASE 101-000-651.253 Chg for Serv Tax Collection 2,500.00
- INCREASE 101-000-676.910 Reimbursement – Insurance 5,500.00
- INCREASE 101-000-694.002 Other Rev. – Cable TV 75,000.00
- INCREASE 101-000-694.004 Other Rev-OCSD Admin. Fee 2,000.00
Regular Meeting Charter Township of Independence Township Board Minutes – FINAL December 23, 2014
Page 5 of 17
- INCREASE 101-000-574.002 Sales Tax (St. Rev. Sharing) 75,000.00
- INCREASE 101-000-694.000 Other Revenue 30,000.00
- DECREASE 101-000-699.207 Transfer from Police (40,000.00)
- DECREASE 101-000-699.711 Transfer from Cemetery (18,000.00)
EXPENDITURES:
TWP BOARD
- DECREASE 101-101-818.003 P&C Serv. Tri-party Agreement (10,000.00)
- DECREASE 101-101-818.207 Neighborhood Rd. Improvement (40,000.00)
- DECREASE 101-101-880.528 Comm. Prom Spring Cleanup (15,000.00)
- DECREASE 101-101-922.001 Water – Sashabaw Irrigation (2,000.00)
ELECTIONS
- DECREASE 101-191-707.000 Wages Part Time (5,000.00)
- DECREASE 101-191-708.000 Wages OT (10,000.00)
- DECREASE 101-191-715.000 Payroll Taxes (1,150.00)
- DECREASE 101-191-818.000 Contractual Services (3,000.00)
- DECREASE 101-191-818.707 Election Worker Compensation (15,000.00)
ASSESSING
- DECREASE 101-209-716.000 Health Insurance (10,000.00)
- DECREASE 101-209-722.000 Disability – Short Term (1,845.00)
- INCREASE 101-209-723.000 Disability – Long Term 352.00
CLERK
- DECREASE 101-215-716.000 Health Insurance (20,000.00)
- DECREASE 101-215-722.000 Disability – Short Term (1,600.00)
- INCREASE 101-215-723.000 Disability – Long Term 600.00
- INCREASE 101-215-803.000 Cont. Serv. Computers 1,000.00
- DECREASE 101-215-900.000 Printing & Publications (5,000.00)
- DECREASE 101-215-910.000 Insurance & Bonds (500.00)
- DECREASE 101-215-980.000 Equipment (10,000.00)
TREASURER
- INCREASE 101-253-707.000 Wages Part Time 500.00
- INCREASE 101-253-708.000 Wages OT 50.00
- INCREASE 101-253-715.000 Payroll Taxes 50.00
- DECREASE 101-253-716.000 Health Insurance (3,000.00)
- DECREASE 101-253-722.000 Disability – Short Term (702.00)
- INCREASE 101-253-723.000 Disability – Long Term 257.00
- DECREASE 101-253-980.000 Equipment (3,500.00)
DATA PROCESSING
- DECREASE 101-258-818.002 Internet Service (2,000.00)
- DECREASE 101-258-818.006 Website Development (10,000.00)
- DECREASE 101-258-933.000 Equipment Maintenance (500.00)
- DECREASE 101-258-980.001 Small Equipment (500.00)
- DECREASE 101-258-980.000 Equipment (3,000.00)
- DECREASE 101-258-980.002 Software Upgrades (500.00)
TOWNSHIP HALL
- INCREASE 101-265-730.000 Postage 2,000.00
- INCREASE 101-265-767.000 Gas & Oil 100.00
Regular Meeting Charter Township of Independence Township Board Minutes – FINAL December 23, 2014
Page 6 of 17
HUMAN RESOURCES
- INCREASE 101-270-818.000 Contractual Services 6,000.00
CEMETERY
- DECREASE 101-276-706.000 Wages Full Time (10,000.00)
- DECREASE 101-276-715.000 Payroll Taxes (765.00)
- DECREASE 101-276-721.000 Workers Comp. (1,000.00)
- DECREASE 101-276-740.000 Operating Supplies (2,000.00)
- DECREASE 101-276-863.000 Vehicle Maintenance (1,000.00)
- DECREASE 101-276-974.000 Land Improvement (10,000.00)
- DECREASE 101-276-980.000 Equipment (8,000.00)
BUILDING
- DECREASE 101-380-706.000 Wages Full Time (10,000.00)
- DECREASE 101-380-707.000 Wages Part Time (10,000.00)
- DECREASE 101-380-715.000 Payroll Taxes (1,530.00)
- DECREASE 101-380-722.000 Disability – Short Term (1,200.00)
- INCREASE 101-380-723.000 Disability – Long Term 246.00
- DECREASE 101-380-818.000 Contractual Services (20,000.00)
STREETLIGHTING
- DECREASE 101-448-925.001 Street Lighting SAD (2,000.00)
- DECREASE 101-448-925.003 Street Lighting Dixie (5,000.00)
- DECREASE 101-448-925.004 Street Lighting Sashabaw (2,000.00)
- DECREASE 101-448-925.008 Street Lighting – Signal Maint (1,000.00)
- DECREASE 101-448-980.000 Equipment (4,000.00)
OPERATING TRANSFERS OUT
- DECREASE 101-965-999.296 Transfer to Independence TV (31,250.00)
- DECREASE 101-965-999.296 Transfer to Independence TV (61,622.00)
OPEB ACCOUNTS
- DECREASE 101-171-719.000 OPEB – RHFV (10,702.00)
- DECREASE 101-209-719.000 OPEB – RHFV (22,539.00)
- DECREASE 101-215-719.000 OPEB – RHFV (30,972.00)
- DECREASE 101-253-719.000 OPEB – RHFV (15,405.00)
- DECREASE 101-380-719.000 OPEB – RHFV (16,053.00)
- DECREASE 101-965-999.208 Transfer to PRS (66,484.00)
- INCREASE 101-851-719.000 OPEB – RHFV 162,155.00
BS&A PAYMENT
- DECREASE 101-215-803.000 Contractual Services (32,900.00)
- INCREASE 101-215-980.000 Equipment 32,900.00
PSB PRS FUND
REVENUES:
- DECREASE 101 208-000-699.101 Transfer from General (66,484.00)
EXPENDITURES:
- DECREASE 101 208-751-719.000 OPEB – RHFV (35,998.00)
- DECREASE 101 208-757-719.000 OPEB – RHFV (18,000.00)
- DECREASE 101 208-758-719.000 OPEB – RHFV (12,486.00)
Regular Meeting Charter Township of Independence Township Board Minutes – FINAL December 23, 2014
Page 7 of 17
POLICE FUND
REVENUES:
- DECREASE 207-000-403.703 Property Tax Chargebacks (2,000.00)
- INCREASE 207-000-578.000 Liquor License App. Fee 2,000.00
- DECREASE 207-000-637.000 Charges for Ser-Pine Knob (20,000.00)
- INCREASE 207-000-661.000 District Court Fines 12,000.00
- INCREASE 207-000-661.100 Ord Fines – Weighmaster 22,000.00
- DECREASE 207-000-676.207 Emergency Cost Recovery (4,000.00)
EXPENDITURES:
- INCREASE 207-301-707.000 Wages Part Time 1,200.00
- INCREASE 207-301-715.000 Payroll Taxes 110.00
- INCREASE 207-301-716.000 Health Insurance 200.00
- DECREASE 207-301-719.000 OPEB – RHFV (2,000.00)
- DECREASE 207-301-740.000 Operating Supplies (2,420.00)
- DECREASE 207-301-820.500 Fees for Mini Contracts (20,000.00)
- DECREASE 207-301-931.000 Building Maintenance (4,000.00)
- DECREASE 207-301-964.703 Refunds & Rebates MTT (5,000.00) OPERATING TRANSFERS:
- DECREASE 207-301-999.101 Transfer to General (40,000.00)
IND. TV FUND
REVENUES:
- DECREASE 296-000-699.101 Transfer from General (31,250.00)
- DECREASE 296-000-699.101 Transfer from General (61,622.00)
EXPENDITURES:
- DECREASE 296-248-706.000 Wages Full Time (7,500.00)
- DECREASE 296-248-715.000 Payroll Taxes (575.00)
- DECREASE 296-248-716.000 Health Insurance (15,000.00)
- DECREASE 296-248-718.000 Retirement (1,000.00)
- DECREASE 296-248-722.000 Disability – Short Term (200.00)
- INCREASE 296-248-723.000 Disability – Long Term 100.00
- DECREASE 296-248-741.000 Computer Supplies (3,000.00)
- DECREASE 296-248-818.000 Contractual Services (700.00)
- DECREASE 296-248-922.000 Water (600.00)
- DECREASE 296-248-931.000 Building Maintenance (1,775.00)
- DECREASE 296-248-958.000 Conferences & Workshops (1,000.00)
SAFETY PATH FUND
REVENUES:
- DECREASE 297-000-403.703 Property Tax Chargebacks (2,000.00)
- INCREASE 297-000-664.000 Interest & Rents 3,000.00
- INCREASE 297-000-676.931 Reimbursement – Build Maint 1,700.00
EXPENDITURES:
- INCREASE 297-460-708.000 Wages OT 1,000.00
- DECREASE 297-460-710.000 Wages Temporary (3,000.00)
- DECREASE 297-460-714.000 Unemployment (4,000.00)
- DECREASE 297-460-715.000 Payroll Taxes (450.00)
Regular Meeting Charter Township of Independence Township Board Minutes – FINAL December 23, 2014
Page 8 of 17
- INCREASE 297-460-716.000 Health Insurance 600.00
- DECREASE 297-460-721.000 Workers Comp (2,000.00)
- DECREASE 297-460-818.000 Contractual Services (14,700.00)
- INCREASE 297-460-826.000 Legal Fees 250.00
- DECREASE 297-460-922.000 Water (1,000.00)
- DECREASE 297-460-958.000 Conferences & Workshops (500.00)
SEWER FUND
REVENUES:
- INCREASE 590-000-650.001 Usage 380,000.00
- INCREASE 590-000-650.006 Tap-In Fees 92,000.00
- INCREASE 590-000-669.000 Penalty 40,000.00
- INCREASE 590-000-673.000 Sale of Fixed Assets 2,500.00
- INCREASE 590-000-676.600 City of Clarkston – Maint. 4,000.00
- INCREASE 590-000-676.767 Reimbursement – Gas & Oil 20,000.00
- INCREASE 590-000-694.000 Other Revenue 7,200.00
EXPENDITURES:
- DECREASE 590-548-706.000 Wages Full Time (10,000.00)
- INCREASE 590-548-708.000 Wages OT 2,500.00
- INCREASE 590-548-710.000 Wages Temporary 500.00
- DECREASE 590-548-715.000 Payroll Taxes (535.00)
- DECREASE 590-548-722.000 Disability – Short Term (500.00)
- INCREASE 590-548-723.000 Disability – Long Term 500.00
- DECREASE 590-548-741.000 Computer Supplies (8,000.00)
- DECREASE 590-548-851.000 Telecommunications Maint. (30,000.00)
- DECREASE 590-548-853.000 Telephone (4,000.00)
- DECREASE 590-548-910.000 Insurance & Bonds (2,250.00)
- DECREASE 590-548-931.500 Sewer Lift Stations (25,000.00)
- DECREASE 590-548-933.002 R&M – Sewer Mains (61,500.00)
- DECREASE 590-548-974.000 Land Improvements (13,000.00)
WATER FUND
REVENUES:
- INCREASE 591-000-650.000 Ready to Serve Charge 80,000.00
- INCREASE 591-000-650.006 Tap-In Fees 12,000.00
- DECREASE 591-000-650.007 Water Capital Charge (150,000.00)
- INCREASE 591-000-650.100 Ready to Serve Clarkston 2,000.00
- INCREASE 591-000-669.000 Penalty 8,500.00
- INCREASE 591-000-676.931 Reimbursement – Building Maint. 2,000.00
- DECREASE 591-000-676.933 Reimb – Water Tower (44,000.00)
EXPENDITURES:
- DECREASE 591-556-706.000 Wages Full Time (20,000.00)
- INCREASE 591-556-707.000 Wages Part Time 2,000.00
- DECREASE 591-556-715.000 Payroll Taxes (1,375.00)
- DECREASE 591-556-716.000 Health Insurance (5,000.00)
- INCREASE 591-556-717.000 Life Insurance 500.00
- DECREASE 591-556-721.000 Workers Comp (3,500.00)
Regular Meeting Charter Township of Independence Township Board Minutes – FINAL December 23, 2014
Page 9 of 17
- DECREASE 591-556-722.000 Disability – Short Term (1,000.00)
- INCREASE 591-556-723.000 Disability – Long Term 326.00
- DECREASE 591-556-741.000 Computer Supplies (8,000.00)
- DECREASE 591-556-850.000 Water Samples (5,000.00)
- DECREASE 591-556-851.000 Telecommunications Maint. (4,500.00)
- DECREASE 591-556-853.000 Telephone (4,000.00)
- DECREASE 591-556-974.000 Land Improvements (12,500.00)
- DECREASE 591-556-980.000 Equipment (140,000.00) Seconded by Treasurer Brown. VOTE: Yes: All-6; No: None; Absent: Aliaga. Motion CARRIED 6 to 0.
M. REGULAR BUSINESS:
1. Acceptance of Proposal and Authorization of Continuation Contract for SAW Grant
Televising/Cleaning and Repairs/Rehabilitation on Township Sanitary Sewer System (Linda L. Richardson, DPW Director)
Linda Richardson, DPW Director stated that earlier this year she came to the Board to get permission for the televising and cleaning of the sewers and part of the motion included repair and rehab as necessary. She
stated that they finished the 2014 televising and cleaning and HRC has gone through and done a condition assessment of the pipe and the repairs that they have to do have been determined. There are roots in the
system and there is a foam type chemical that they can use to slow down the root growth. They also found cracks in the main that require grouting and there is also spot lining.
Randal Ford, Sr. Associate-Hubbell, Roth & Clark Inc. stated that the Township was successful in acquiring
the SAW grant funds. The first million dollars is a ten percent local match with the second million dollars being a twenty-five percent match. One of the best features of the grant program is the ability to shift funds around
depending upon the needs and the prioritization of those needs. They are able to shift the dollars accordingly. The Township entered into a three year contract with Pipeline Management and they have completed year
one televising and cleaning work and they completed this work within the budgeted amount. As they proceed to years two and three, their bid did not adjust their quotes for inflation and they held their prices firm for all
three years. They also established unit pricing for repair work in the contract. The amount that Ms. Richardson budgeted is about half of the estimated repairs. These repairs do not have to be done all at once, they can be
prioritized based on the amount budgeted by the department. After the first of the year, they plan on sitting down with Ms. Richardson and go through all of the eligible items under the SAW program. The manhole
inspections are another item that needs attention. They will also look at all of the pump stations at that time. Mr. Ford introduced Mr. Todd Sneathen to the Board and summarized his experience and background.
Todd Sneathen, Sr. Project Engineer-Hubbell, Roth & Clark, Inc. stated that the whole point of the SAW grant
is to develop a waste water management plan so that they can plan for the future. The contract with Pipeline Management is divided into two parts; the cleaning and televising and based on what was found, a
rehabilitation plan for what was encountered. Any of the cleaning and televising is eligible through the SAW program and the Township will receive ninety percent of the funding back. There are about five hundred and
seventy thousand linear feet of collector sewers and fifty six thousand feet of interceptor sewers. The vast majority of the sewers that were televised were the eight to fifteen inch sewers. The original contract was for
$192,000.00 and the final charge was about $187,000.00. Mr. Sneathen summarized the findings from the televising/cleaning of the sewers. He stated that fifty six percent of the sewers look good and nothing has to
be done to them. He recommended that they do preventative maintenance including root cleaning and grouting. He summarized a technique called cured and placed pipe which is a liner that goes inside existing
pipe and make the pipe like new adding useful life. He stated that they did some mapping highlighting the worst area of pipe. The rehabilitation work was estimated with a budget of $150,000.00 and the chemical
treatment was about $150,000.00. These are not emergency repairs that need to be done; this can be considered preventative maintenance.
Regular Meeting Charter Township of Independence Township Board Minutes – FINAL December 23, 2014
Page 10 of 17
Mr. Sneathen showed and narrated a video taken of the sewer system.
Clerk Pallotta asked at what point is the text put into the video.
Mr. Sneathen stated that the company puts in the text using a standardized format so that anyone watching
the video can draw the same conclusions.
Supervisor Kittle explained that Ms. Richardson is asking for $148,000.00 which will cover about half of the anticipated repair work for year one.
Board members concurred that seeing the video was helpful to understand the repairs needed.
Ms. Richardson stated that they are also asking to extend the contract beyond the first year to the second and
third year. She stated that they are comfortable with Pipeline Management. Motion #2014-12-243: Clerk Pallotta moved to ACCEPT the recommendation received from Hubbell, Roth & Clark, Inc. of Bloomfield Hills, Michigan for professional services associated with Division II – Sewer
Rehabilitation Work – Year 1; Sanitary Sewer Cleaning and Televising Program in an amount not to exceed $148,778.00 and AUTHORIZE the continuation of the contract with Pipeline Management, Company of
Milford, Michigan for completion of the three (3) year contract as approved by the Township Board of Trustees at their August 24, 2014 Regular Meeting; Motion #2014-08-159. Seconded by Trustee Ritchie.
VOTE: Yes: All-6; No: None; Absent: Aliaga. Motion CARRIED 6 to 0. 2. Amendment to Previously Adopted Motion #2014-10-206 – DPW (Linda L. Richardson, DPW Director)
Linda Richardson, DPW Director stated that this issue has to do with the channel grinder. She stated that Hamlet Environmental is the engineering representative for JWC Environmental and JWC is where they are
buying the channel grinder from. There was confusion as to the role of Hamlet Engineering and it has been clarified. Hamlet Engineering will be retrofitting and fabricating the channel itself and then they will buy the
channel grinder from JWC Environmental. Motion to Amend Previously Adopted Motion #2014-10-206 Motion #2014-12-244: Clerk Pallotta moved to AMEND previously adopted Motion #2014-10-206 as moved by Clerk Pallotta and seconded by Trustee Schroeder to ACCEPT the proposal received from Hamlett
Environmental Technologies, Co. on behalf of single source supplier JWC Environmental located in Costa Mesa, California for the purchase and installation of one (1) JWCE Model 30005-18 Channel Monster System
at an amount not to exceed $34,275.00 by STRIKING “purchase and installation” and INSERTING “design engineering, fabrication of the custom support frame/flume”. Seconded by Trustee Schroeder. VOTE: Yes: All-
6; No: None; Absent: Aliaga. Motion CARRIED 6 to 0. Motion to Approve Previously Adopted Motion #2014-10-206 as Amended Motion #2014-10-206: Clerk Pallotta moved to ACCEPT the proposal received from Hamlett Environmental Technologies on behalf of single source supplier JWC Environmental located in Costa Mesa, California for the
design engineering, fabrication of the custom support frame/flume of one (1) JWCE Model 30005-18 Channel Monster System at an amount not to exceed $34,275.00. Seconded by Trustee Schroeder. VOTE: Yes: All-6;
No: None; Absent: Aliaga. Motion CARRIED 6 to 0. 3. Approval of Budget Adjustment for the Installation of Channel Grinder (Linda L. Richardson, DPW Director)
Linda Richardson, DPW Director stated that this is to approve a budget adjustment for the installation of the channel grinder. They received a quote from Platinum Mechanical and have used this company before for the
Regular Meeting Charter Township of Independence Township Board Minutes – FINAL December 23, 2014
Page 11 of 17
install of the chopper pumps and at that time they were the lowest rate that they had found. She summarized
the budget adjustment that goes along with the acceptance of the proposal. Motion #2014-12-245: Trustee Schroeder moved to ACCEPT the proposal received from Platinum Mechanical, Inc. of Flint, Michigan for the installation of the Channel Monster System at a cost not to exceed
$7,662.00 and APPROVE the following budget adjustment:
DECREASE Account #590-548-933.003 (Repair and Maintenance of Pumps) ($7,600.00)
INCREASE Account #590-548-980.000 (Equipment) $7,600.00
Seconded by Trustee Ritchie. VOTE: Yes: All-6; No: None; Absent: Aliaga. Motion CARRIED 6 to 0. 4. Approval to Waive Bid Process - Valve Insertion Method for Valve Replacement in Clarkston Gardens (Linda L. Richardson, DPW Director)
Linda Richardson, DPW Director stated that at the last Board meeting, she had one quote from Watertap, Inc.
for the valve replacement. They are the only company in Michigan but she also contacted a company in Ohio for a quote. They received a quote from this company for $11,850.00 per valve.
Treasurer Brown thanked Ms. Richardson for investigating other bids.
Motion #2014-12-246: Trustee Ritchie moved to WAIVE the standard bid procedure due to the limited
availability of contractors; ACCEPT the quote received from Watertap, Inc. located in South Lyon, Michigan for professional services associated with valve replacement in Clarkston Gardens using the “Line Valve
Insertion” method in an amount not to exceed $36,400.00 and DIRECT the Supervisor to sign the quote as the authorized representative of the Township. Seconded by Trustee Schroeder. VOTE: Yes: All-6; No:
None; Absent: Aliaga. Motion CARRIED 6 to 0. 5. Adoption of Oakland County North Oakland Household Hazardous Waste (NO HAZ) Consortium Resolution and Approve Interlocal Agreement (Linda L. Richardson, DPW Director)
Linda Richardson, DPW Director stated that they have had a very successful Spring Clean Up over the years
and they have added the NO HAZ and electronics collection. She stated that their NO HAZ program is only one time per year but they didn’t see the need to join the County’s NO HAZ program because of the cost. In
2014, their cost for the NO HAZ program was twenty nine dollars per car and they had revenue that came in and brought this down. The Spring Clean Up was poorly attended in 2014. She stated that she thought this
year they could join the County’s NO HAZ program with three to five collections per year. They are trying to get one of the sites held at the DPW. Their costs include twenty nine dollars per vehicle and additional
administrative costs that is paid to Oakland County. One administrative fee is based on population and another is based on the number of cars that participate. She stated that based on other communities of their size, the
County estimated that they could have five hundred cars come through. They will also collect ten dollars per car that comes through and this will help offset their fees. She stated that the Township has to provide two or
three volunteers at each event to help offset the fees. She stated that her recommendation is to not have their Spring Clean Up this year and try the County’s NO HAZ program this year. They had $15,000.00 budgeted so
they should be within their budget.
Supervisor Kittle asked about having an event in their community.
Ms. Richardson stated that she is meeting with a County representative on January 7, 2015 to show them the area and show them that the appropriate amount of stacking can be provided to keep cars off of the roadway.
She stated that the Board has to approve the resolution and the agreement which was also reviewed by Mr. Joppich.
Regular Meeting Charter Township of Independence Township Board Minutes – FINAL December 23, 2014
Page 12 of 17
Supervisor Kittle reiterated that there are several events throughout the year and they are trying to make this
convenient and cost effective so that the hazardous wastes do not get dumped into the trash. He stated that this would be in the best interest of the community and the residents.
Ms. Richardson stated that most of the communities are in the northern part of Oakland County.
Motion #2014-12-247: Trustee Schroeder moved to ADOPT the North Oakland Household Hazardous
Waste (NO HAZ) Consortium resolution as follows:
CHARTER TOWNSHIP OF INDEPENDENCE OAKLAND COUNTY, MICHIGAN THE NORTH OAKLAND HOUSEHOLD HAZARDOUS WASTE (NO HAZ) CONSORTIUM
RESOLUTION 2014-036
WHEREAS, The northern cities, villages, and townships in Oakland County are committed to protection of the natural environment and preventing toxic materials from entering our waterways
and landfill resources;
WHEREAS, The improper handling and disposal of toxic and poisonous household chemicals also poses a health risk to our citizens;
WHEREAS, Recognizing there is a need to provide regular and easily accessible household
hazardous waste collection services to North Oakland County residents;
WHEREAS, Collection events for household hazardous waste have become widely accepted as the best way to provide citizens with a safe method of disposal of these toxic and poisonous
household chemicals, and for the communities to realize the economies of scale,
WHEREAS, Oakland County, through its Waste Resource Management Division, has joined these northern Oakland County communities in creating the North Oakland Household Hazardous Waste
Consortium (NO HAZ);
WHEREAS, The NO HAZ Consortium has developed a household hazardous waste collection program;
WHEREAS, A NO HAZ Interlocal Agreement has been drafted to address necessary legal, liability,
and responsibility issues for both the County and the participating communities, and identifies Oakland County’s role in administering and managing the NO HAZ program; and
WHEREAS, The NO HAZ Interlocal agreement establishes a NO HAZ advisory board to assist and
advise Oakland County in the development of the NO HAZ program.
NOW THEREFORE BE IT RESOLVED, That the Charter Township of Independence Board of Trustees hereby APPROVES the attached NO HAZ Interlocal Agreement and AUTHORIZES the
Supervisor to sign the agreement as the authorized representative of the Township; and
BE IT FURTHER RESOLVED, That the Charter Township of Independence Board of Trustees hereby APPOINTS Linda Richardson, DPW Director as its official representative to the NO HAZ
Advisory Board, to work with the Oakland County Waste Resource Management Division as needed to plan the NO HAZ program for 2015. Seconded by Clerk Pallotta. VOTE: Yes: All-6; No: None; Absent: Aliaga. Motion CARRIED 6 to 0.
Regular Meeting Charter Township of Independence Township Board Minutes – FINAL December 23, 2014
Page 13 of 17
6. Acceptance of Audit Advisory Committee Recommendation - Professional Services Provider for the Annual Financial Audit for Fiscal Year Ending 2014 (Barbara A. Pallotta, Clerk)
Supervisor Kittle stated that the Audit Committee met and discussed the issue at hand and the Committee decided that to provide continuity in the Township was to leverage Plante & Moran for auditing services. Plante
& Moran will meet UHY’s three year price and the recommendation of the Committee was to go with this for 2014 and then send the whole package out to bid again for the 2015 audit review.
Clerk Pallotta stated that they will respond to all auditing firms that send correspondence to the Township
letting them know what the plan is moving forward.
Trustee Ritchie stated that they came up with a list of deliverables that they are expecting and after 2014 they will have a better idea of all items that need to go in the quote for next year.
Clerk Pallotta stated that they want the auditors to look at the library’s OPEB issue. They are also reconciling
the SADs and the escrow performance deposits in the cemetery receivables and they need help with this. They have experience with Plante & Moran.
Trustee Schroeder stated that they have experience with Plante & Moran and none of it good. She understands
that they have an audit coming up and they need help to get through it and then go through the bid process but they have had considerable issues with Plante & Moran performance issues. She stated that she cannot
support hiring a company that they already have negative experience with.
Supervisor Kittle stated that they are trying to eliminate communication issues so that all communications come through the Board instead of the Finance Director. They do have new people and new processes in
place with adequate support help so that a lot of the issues that were encountered will now be buttoned up.
Trustee Schroeder stated that there are new processes in place but she still thinks that this is a company that she does not support.
Trustee Lohmeier thanked Clerk Pallotta for attaching the prior minutes for additional information. He stated
that he is comfortable with giving he company a try again. He stated that putting in a financial governing body will help. He stated that they are going to have to raise their expectation bar.
Treasurer Brown stated that as he thought about past performance, he realized that he does not know what
conversations happened between Plante & Moran and full time elected officials. He understands Trustee Schroeder’s position.
Clerk Pallotta stated that she has been through three different audits with three different firms. She stated that
she feels when they go out for bid next time, it will be more competitive and more real based on the number of unsolicited correspondence that the Township received from auditors.
Motion #2014-12-248: Trustee Ritchie moved to ACCEPT the recommendation received from the Audit
Advisory Committee to designate Plante & Moran, PLLC of Southfield, Michigan as the professional services provider for the annual Financial Audit for Fiscal Year Ending 2014 and AUTHORIZE the Clerk to
request additional deliverables as part of the final audit. Seconded by Clerk Pallotta. VOTE: Yes: All-5; No: Schroeder; Absent: Aliaga. Motion CARRIED 5 to 1. 7. Adoption of the Performance Resolution for Governmental Agencies 2015 Annual Permit for Work on State Trunkline Right-of-Way (Barbara A. Pallotta, Clerk)
Clerk Pallotta stated that this annual permit allows the DPW to have access to state right-of-ways for construction or repair purposes.
Regular Meeting Charter Township of Independence Township Board Minutes – FINAL December 23, 2014
Page 14 of 17
Motion #2014-12-249: Trustee Schroeder moved to ADOPT the Performance Resolution for Governmental Agencies as required by the Michigan Department of Transportation for purposes of issuing a municipality an “Individual Permit for Use on State Highway Right of Way” or an “Annual
Application and Permit for Miscellaneous Operations Within State Highway Right of Way” as follows:
RESOLVED WHEREAS, The Charter Township of Independence, hereinafter referred to as the ''GOVERNMENTAL AGENCY,'' periodically applies to the Michigan Department of Transportation,
hereinafter referred to as the "DEPARTMENT," for permits, referred to as ''PERMIT,'' to construct, operate, use and/or maintain utility or other facilities, or to conduct other activities, on, over, and under
State Highway right of way at various locations within and adjacent to its corporate limits;
NOW THEREFORE, in consideration of the DEPARTMENT granting such PERMIT, the GOVERNMENTAL AGENCY agrees that:
1. Each party to this Agreement shall remain responsible for any claims arising out of their
own acts and/or omissions during the performance of this Agreement, as provided by law. This Agreement is not intended to increase either party's liability for, or immunity
from, tort claims, nor shall it be interpreted, as giving either party hereto a right of indemnification, either by Agreement or at law, for claims arising out of the performance
of this Agreement.
2. Any work performed for the GOVERNMENTAL AGENCY by a contractor or subcontractor will be solely as a contractor for the GOVERNMENTAL AGENCY and
not as a contractor or agent of the DEPARTMENT. The DEPARTMENT shall not be subject to any obligations or liabilities by vendors and contractors of the
GOVERNMENTAL AGENCY, or their subcontractors or any other person not a party to the PERMIT without its specific prior written consent and notwithstanding the
issuance of the PERMIT. Any claims by any contractor or subcontractor will be the sole responsibility of the GOVERNMENTAL AGENCY.
3. The GOVERNMENTAL AGENCY shall take no unlawful action or conduct, which arises
either directly or indirectly out of its obligations, responsibilities, and duties under the PERMIT which results in claims being asserted against or judgment being imposed
against the State of Michigan, the Michigan Transportation Commission, the DEPARTMENT, and all officers, agents and employees thereof and those contracting
governmental bodies performing permit activities for the DEPARTMENT and all officers, agents, and employees thereof, pursuant to a maintenance contract. In the
event that the same occurs, for the purposes of the PERMIT, it will be considered as a breach of the PERMIT thereby giving the State of Michigan, the DEPARTMENT, and/or
the Michigan Transportation Commission a right to seek and obtain any necessary relief or remedy, including, but not by way of limitation, a judgment for money damages.
4. The GOVERNMENTAL AGENCY It will, by its own volition and/or request by the
DEPARTMENT, promptly restore and/or correct physical or operating damages to any State Highway Right of Way resulting from the installation construction, operation
and/or maintenance of the GOVERNMENTAL AGENCY'S facilities according to a PERMIT issued by the DEPARTMENT.
5. With respect to any activities authorized by PERMIT, when the GOVERNMENTAL
AGENCY requires insurance on its own or its contractor's behalf it shall also require that such policy include as named insured the State of Michigan, the Transportation
Commission, the DEPARTMENT, and all officers, agents, and employees thereof and those governmental bodies performing permit activities for the DEPARTMENT and
all officers, agents, and employees thereof, pursuant to a maintenance contract.
Regular Meeting Charter Township of Independence Township Board Minutes – FINAL December 23, 2014
Page 15 of 17
6. The incorporation by the DEPARTMENT of this resolution as part of a PERMIT does
not prevent he DEPARTMENT from requiring additional performance security or insurance before issuance of a PERMIT.
7. This resolution shall continue in force from this date until cancelled by the
GOVERNMENTAL AGENCY or the DEPARTMENT with no less than thirty (30) days prior written notice to the other party. It will not be cancelled or otherwise terminated by
the GOVERNMENTAL AGENCY with regard to any PERMIT which has already been issued or activity which has already been undertaken.
BE IT FURTHER RESOLVED, that the following position(s) are authorized to apply to the
DEPARTMENT for the necessary permit to work within State Highway Right of Way on behalf of the GOVERNMENTAL AGENCY.
Seconded by Trustee Ritchie. VOTE: Yes: All-6; No: None; Absent: Aliaga. Motion CARRIED 6 to 0.
8. Adoption of the Non-Union Employee Policy & Benefit Manual (Barbara A. Pallotta, Clerk) – No
Action Taken
Clerk Pallotta suggested that they do not take action. She was asked to delay action until the first meeting in January.
9. Adoption of the Personnel Policy & Procedure Manual (Barbara A. Pallotta, Clerk)
Clerk Pallotta stated that she hopes all of the Board members have had a chance to review the manual. The
labor attorney and Human Capital reviewed it as did all of the employees. She stated that they will be changing it periodically because it is a living document.
Supervisor Kittle concurred.
Treasurer Brown complimented Clerk Pallotta for her work on this manual.
Motion #2014-12-250: Treasurer Brown moved to ADOPT Charter Township of Independence Personnel
Policy and Procedure Manual EFFECTIVE January 1, 2015 and AUTHORIZE the Township Supervisor and/or Clerk to revise as necessary. Seconded by Trustee Ritchie. VOTE: Yes: All-6; No: None; Absent:
Aliaga. Motion CARRIED 6 to 0. 10. Appointment and Reappointment of Members to Boards and Committees (Patrick J. Kittle, Supervisor)
Clerk Pallotta stated that they now have a process in place for reappointments and it seems to be working.
She mails the reappointment notices out one month before the appointment is expired and she includes a self-addressed stamped envelope in the mailing. She stated that they always need applicants for their Boards and
Committees and encouraged the residents to apply for them. a. Investment Advisory Committee Motion #2014-12-251a-1: Clerk Pallotta moved to REAPPOINT Dody McGee as a member of the Investment Advisory Committee for a 3-year term scheduled to expire on December 31, 2017. Seconded
by Trustee Lohmeier. VOTE: Yes: All-6; No: None; Absent: Aliaga. Motion CARRIED 6 to 0. Motion #2014-12-251a-2: Trustee Ritchie moved to APPOINT Steven Percival as a member of the Investment Advisory Committee for a 3-year term scheduled to expire on December 31, 2017. Seconded
by Supervisor Kittle. VOTE: Yes: All-6; No: None; Absent: Aliaga. Motion CARRIED 6 to 0.
Regular Meeting Charter Township of Independence Township Board Minutes – FINAL December 23, 2014
Page 16 of 17
b. Parks, Recreation & Seniors Advisory Committee
Motion #2014-12-251b-1: Supervisor Kittle moved to REAPPOINT Bruce Mercado, Michael Spillum and Chris Turner as members of the Parks, Recreation & Seniors Advisory Committee for a 2-year term scheduled to expire on December 31, 2016. Seconded by Trustee Ritchie. VOTE: Yes: All-6; No: None;
Absent: Aliaga. Motion CARRIED 6 to 0. Amended: January 6, 2015; Motion #2015-01-004-03a-1 Motion #2014-12-251b-2: Supervisor Kittle moved to APPOINT Dean A. Martin as a member of the Parks, Recreation & Seniors Advisory Committee for a 2-year term scheduled to expire on December 31, 2016.
Seconded by Trustee Schroeder. VOTE: Yes: All-6; No: None; Absent: Aliaga. Motion CARRIED 6 to 0. Amended: January 6, 2015; Motion #2015-01-004-03a-2
c. Planning Commission Motion #2014-12-251c-1: Supervisor Kittle moved to REAPPOINT Judith A. Tully as a member of the
Planning Commission for a 3-year term scheduled to expire on December 31, 2017 as recommended by the Planning Commission at their December 11, 2014 Regular Meeting. Seconded by Trustee Ritchie.
VOTE: Yes: All-6; No: None; Absent: Aliaga. Motion CARRIED 6 to 0. Motion #2014-12-251c-2: Supervisor Kittle moved to APPOINT R. Brent Savidant as a member of the Planning Commission for a 3-year term scheduled to expire on December 31, 2017 as recommended by
the Planning Commission at their December 11, 2014 Regular Meeting. Seconded by Trustee Ritchie. VOTE: Yes: All-6; No: None; Absent: Aliaga. Motion CARRIED 6 to 0.
d. Senior Adult Activity Center Advisory Committee Motion #2014-12-251d: Supervisor Kittle moved to REAPPOINT Donald A. Kayko, John N. Lowell, Carolyn Morrison, Thomas Stone and Mel Vaara to the Seniors Adult Activity Center Advisory Committee for a 2-year term scheduled to expire on December 31, 2016. Seconded by Trustee Schroeder. VOTE:
Yes: All-6; No: None; Absent: Aliaga. Motion CARRIED 6 to 0. Amended: January 20, 2015; Motion #2015-01-015-03 e. Zoning Board of Appeals-ZBA; Member Appointments Motion #2014-12-251e: Supervisor Kittle moved to REAPPOINT Mitchell Grusnick and Jeffrey McGee as Regular Members and Jim Eppink as the Alternate Member to the Zoning Board of Appeals for a 3-year term scheduled to expire on December 31, 2017. Seconded by Treasurer Brown. VOTE: Yes: All-6;
No: None; Absent: Aliaga. Motion CARRIED 6 to 0. Zoning Board of Appeals-ZBA; Planning Commission Rep. Appointment Motion #2014-12-251f: Supervisor Kittle moved to APPOINT Brian Galley as the Planning Commission Representative to the Zoning Board of Appeals for a 1-year term scheduled to expire on December 31,
2015. Seconded by Trustee Ritchie. VOTE: Yes: All-6; No: None; Absent: Aliaga. Motion CARRIED 6 to 0.
Trustee Lohmeier thanked the former Board and Commission members for their service. 11. Adoption of Resolution for Approval of Brewpub License – Clarkston Courts, LLC
Supervisor Kittle stated that this is for a project that has been going on for an extended period of time. He showed renderings of the proposed interior and the proposed elevations. He stated that Mr. Parker is out of
town but since this is a microbrewery, Mr. Parker needs the added stipulation that he can brewed and serve on site.
Trustee Lohmeier reiterated that without the new liquor license, he would not be able to microbrew on site.
Regular Meeting Charter Township of Independence Township Board Minutes – FINAL December 23, 2014
Page 17 of 17
Supervisor Kittle concurred.
Trustee Lohmeier asked if it changes the Township’s allocation of liquor licenses.
Clerk Pallotta stated that he has an existing permit, but this is an added permit. She summarized a brew club
definition.
Supervisor Kittle explained that it still has to go to the Liquor Control Board for approval.
Trustee Ritchie stated that this does not have to go through site plan approval because it is a remodel. If he would have taken the courts out, it would have had to go through the process because it would have been a
change of use. Motion #2014-12-252: Trustee Schroeder moved to ADOPT the following resolution: CHARTER TOWNSHIP OF INDEPENDENCE OAKLAND COUNTY, MICHIGAN
RESOLUTION 2014-038
RESOLVED, That the Carter Township of Independence Board of Trustees hereby RECOMMENDS that the
application received from David W. Parker, owner of Clarkston Courts, LLC for a Brewpub License to be located at 6110 N. Dixie Hwy. – Clarkston, Michigan 48346 be considered for approval by the Michigan Liquor
Control Commission.
Seconded by Trustee Ritchie. VOTE: Yes: All-6; No: None; Absent: Aliaga. Motion CARRIED 6 to 0. N. COMMUNICATIONS / FUTURE AGENDA ITEMS / REPORTS: 1. Report: Charter Township of Independence Investment Analysis for Quarters Ending June 30, 2014 and September 30, 2014 2. Report: Oakland County Sheriff’s Department Monthly Report; November, 2014 3. Report: Building Department Monthly Report; November, 2014 4. Minutes: Video Center Administrative Board, September 17, 2014 (Noted and Filed)
O. BOARD MEMBER COMMENTS:
Trustee Lohmeier wished everyone a Happy Holiday Season and Happy New Year.
P. ADJOURNMENT:
Motion #2014-12-253: Trustee Ritchie moved to ADJOURN the Charter Township of Independence Board of
Trustees Regular Meeting at Trustee Lohmeier 8:52 p.m. on Tuesday, December 23, 2014. Seconded by Trustee Lohmeier. VOTE: Yes: All-6; No: None; Absent: Aliaga. Motion CARRIED 6 to 0.
Barbara A. Pallotta, Clerk Patrick J. Kittle, Supervisor