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HomeMy WebLinkAboutInterlocal Agreements - 2015.08.13 - 6759 The City of Auburn Hills City Council Meeting Minutes December 14, 2015 CALL TO ORDER: Mayor McDaniel at 7:00 p.m. LOCATION: City Council Chamber, 1827 N. Squirrel Road, Auburn Hills, MI 48326 Present: Mayor McDaniel, Council Members Burmeister, Hammond, Kittle, Knight, Mitchell, Verbeke Absent: None Also Present: City Manager Tanghe, Assistant City Manager Grice, Police Chief Olko, Fire Chief Manning, Lt. Gagnon, City Clerk Kowal, Finance Director / Treasurer Schulz, Deputy Finance Director/Deputy Treasurer Wickenheiser, DPW Director Melchert, DPW Deputy Director Herczeg, Mgr. of Roads & Fleet Brisson, Human Resources Jane Parpart, City Engineers Stevens and Juidici, City Attorney Beckerleg, Management Assistant Mariuz. 14 Guests 4. APPROVAL OF MINUTES 4a. Regular City Council – November 23, 2015 Moved by Verbeke; Seconded by Mitchell. RESOLVED: To approve the November 23, 2015 City Council meeting minutes. VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Mitchell, Verbeke No: None Resolution No. 15.12.253 Motion Carried (7–0) 4b. Special City Council – November 18, 2015 Moved by Knight; Seconded by Kittle. RESOLVED: To approve the November 18, 2015 City Council meeting minutes. VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Mitchell, Verbeke No: None Resolution No. 15.12.254 Motion Carried (7–0) 5. APPOINTMENTS AND PRESENTATIONS 5a. Motion – Reappointment of Steven Goodhall to the Tax Increment Finance Authority Moved by Verbeke; Seconded by Hammond. RESOLVED: To confirm the re-appointment of Steve Goodhall to the Tax Increment Finance Authority for a term ending February 28, 2019. VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Mitchell, Verbeke No: None Resolution No. 15.12.255 Motion Carried (7–0) 5b. Motion – Reappointment of Dr. Patricia Dolly to the Tax Increment Finance Authority Moved by Hammond; Seconded by Verbeke. RESOLVED: To confirm the re-appointment of Dr. Patricia Dolly to the Tax Increment Finance Authority for a term ending February 28, 2019. VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Mitchell, Verbeke No: None Resolution No. 15.12.256 Motion Carried (7–0) 5c. Motion – Reappointment of Raj Gupta to the Tax Increment Finance Authority Moved by Mitchell; Seconded by Knight. RESOLVED: To confirm the re-appointment of Raj Gupta to the Tax Increment Finance Authority for a term ending February 28, 2019. VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Mitchell, Verbeke No: None Resolution No. 15.12.257 Motion Carried (7–0) 5d. Presentation – Asset Strategies Katherine Ghannam, Senior Consultant at Asset Strategies, reviewed the third quarter Operating Cash, noting a balance of $58.4 million, as of September, 2015, most invested with the outside investment manager, Insight Investment. There is a small amount of money invested in Oakland County investment pool, and a very small amount invested in CD’s. The returns were .34% for the quarter and .95% for the one-year period. City Council Minutes –December 14, 2015 Page 2 Investment gains for the quarter were approximately $184,000, including income of $163,321. For the trailing 12 months, total investment related gains were approximately $491,000, with $707,538 income which offset some net depreciation in the fair value of holdings. The City’s portfolio is very short in duration. For the last 5.75 years, this active cash strategy has done very well, ahead of risk and return objectives. Two CD’s matured and were not renewed; Bank of America with total proceeds of $244,280 and Private Bank with $251,537 total proceeds. The General investment guidelines and policies are being followed. There is an expected rate hike by the feds; the Fed Funds rate is currently between 0% and 0.25%. Mr. Knight asked if the CD’s are being phased out, believing they have done much better than some other investments. Ms. Schulz explained the CD’s that have matured have not been renewed, but have been moved into cash flow. Each CD will be reviewed as it matures. Ms. Ghannam noted on page six of the report that the City’s outside portfolio manager has done much better than the CD’s. Mr. Knight noted the County investment isn’t doing well. 6. PUBLIC COMMENT Clarence Bennett, 3814 Tienken Road, commended the engineers and others that did a marvelous job working on the Squirrel Road project. Melvin Lee, Chairperson for Pontiac Youth Assistance (PYA), comes with gratitude on behalf of the Pontiac Youth Assistance Board, staff and students served. He personally wanted to thank Chief Olko who works with PYA each year, in securing funds to allow a shopping spree for the children; 15 children enjoyed shopping with the Chief, Mayor Pro Tem Mitchell, and newly appointed Public Safety Advisory Board Member and PYA Board Member Eugene Hawkins III. He also thanked Sgt. David Miller and his family who participated in the event, as well as thanking Target and RGIS for helping to support the PYA. He relayed a story of the student apprehension when police officers showed up to help with the shopping, having explained to the students the officers were there to help. Such a positive interaction between the students and the police officers was a first time experience some children had had with police officers. He thanked the City for such a great experience for the students. He invited Council to attend the January 28th Annual Meeting, with a formal invitation to follow. 7. CONSENT AGENDA All items listed are considered to be routine by the City council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. Ms. Mitchell requested item 7b. to be removed from the Consent Agenda. 7a. Board and Commission Minutes 7a.1. Tax Increment Finance Authority – November 10, 2015 7a.2. Planning Commission – November 17, 2015 7a.3. Public Safety Advisory Board – November 24, 2015 7c. Motion – Approve Resolution for List of Authorized Depositories RESOLVED: To adopt the attached resolution approving the list of authorized depositories for City funds (Attachment A). 7d. Motion – Approve Purchase of Police Chrysler Durability Vehicle RESOLVED: To approve the purchase of one (1) Police Pursuit Dodge Charger Durability Vehicle for $1.00 from FCA US LLC, “Chrysler” and authorize the City Manager and City Clerk to sign the purchase agreement on behalf of the City. Moved by Kittle; Seconded by Burmeister. RESOLVED: To approve the Consent Agenda items 7a., 7c., and 7d.. VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Mitchell, Verbeke No: None Resolution No. 15.12.258 Motion Carried (7–0) 7b. Motion – Approve Resolution for List of Authorized Broker/Dealers Ms. Mitchell asked if more Broker/Dealers become available, can those sources be added to the list during the year or must additions be made during the next calendar year. Ms. Schulz explained as they become available, she will bring them before City Council for approval. Moved by Mitchell; Seconded by Verbeke. RESOLVED: To adopt the attached resolution approving the list of authorized broker/dealers used by the Investment Manager on behalf of the City of Auburn Hills (Attachment B). VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Mitchell, Verbeke No: None City Council Minutes –December 14, 2015 Page 3 Resolution No. 15.12.259 Motion Carried (7–0) 8. OLD BUSINESS 8a. Motion – Investment Policy Amendment Ms. Schulz explained there are several changes to the Policy to accurately reflect the City’s current practices, investment limits and what the roles of staff, City’s Investment Manager, and the City’s Investment Advisor are. The Procedure Manual has been removed from the Policy, that the two are separate items. Ms. Mitchell asked for confirmation, believing this is aligning the Policy with how business has been conducted over the past year and will continue. Ms. Schulz noted that is correct; she started reviewing the Policy and realized there were several items that were not in line with past practices or current practices. Regarding the audited financial statements, Ms. Mitchell asked if the TIFA and DDA funds will appear on those statements as well. Ms. Schulz stated that is correct and thanked Ms. Mitchell for bringing the DDA to her attention, which she had forgotten to include on the Statement. Moved by Knight; Seconded by Mitchell. RESOLVED: To amend the City’s Investment Policy as reviewed including Sections 2.0, 5.0, 7.1, 12.0, 18.0 and the removal of Appendix A, Investment Procedure Manual, and adding the DDA funds to the policy. VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Mitchell, Verbeke No: None Resolution No. 15.12.260 Motion Carried (7–0) 8b. Motion – New Worker’s Comp Proposal Ms. Schulz is proposing selecting Worker’s Compensation Fund Program offered by the Michigan Municipal League (MML) for worker’s compensation insurance; the coverage will begin January 1, 2016, when the current insurance with Accident Fund expires. Other communities who were contacted have been very satisfied with the MML insurance, which prompted staff to seek a quote. The quote, based on 2015 payroll, came in well under the current carrier. When premiums were compared between the companies based on the 2015 payroll, there was approximately a $57,000 savings with MML. The common renewal date for the MML insurance is July 1st; the rate will be pro-rated for the first six months. A last minute renewal quote was finally received from Accident Fund, for $210,000. The premiums with Accident Fund have been fairly consistent for years, but this renewal came with a $139,000 service credit; more than double from previous years. There is a $14,000 difference between the two insurance companies, with Accident Fund being less than MML. The MML program provides dividends which needs to be considered. The City will not be eligible for dividends in the first year, but will likely see dividends, which will reap additional savings. Ms. Schulz introduced Judy Thomson-Torosian, service and sales manager for MML worker’s compensation program. Mr. Knight asked City Attorney Beckerleg if the motion should include the reason why the lowest bidder is not being approved. Mr. Beckerleg explained this is a professional service, so an explanation isn’t necessary but can be included. Ms. Thomson-Torosian, stated she is the Service and Sales Manager for the worker’s compensation program as well as the Account Executive for the members of Oakland, Wayne and Washtenaw County’s. Moved by Burmeister; Seconded by Knight. RESOLVED: To approve staff to complete application with the Michigan Municipal League and authorize the City Manager to bind coverage with the Michigan Municipal League’s Workers Compensation Fund. VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Mitchell, Verbeke No: None Resolution No. 15.12.261 Motion Carried (7–0) 8c. Motion – Approve Purchase of Tasers Lt. Gagnon explained earlier this year, City Council approved the purchase of 27 Tasers, with plans to purchase another 25 in 2016. Taser International has agreed to accept a signed agreement before the end of the year to allow the City the opportunity to save $3,250 by participating in the buy-back program. The new Tasers will be paid from the 2016 budget and delivered in 2016. Some of the Tasers are at least seven years old and have been experiencing increased battery drain and some mechanical problems. Tasers have a general shelf life of five years and are considered a mechanical device. The Use-of-Force process began in 2007 and the Department reviews and tracks all incidents, ensuring compliance of applicable laws and adherence to policy and that proper training is being conducted. Since 2007, the Department has experienced 199 use-of-force incidents of which 59 involved the deployment of a Taser. Deployment of a Taser, does not necessarily mean the Taser was activated. The use of Tasers in the field reduces injuries to officers and suspects. Lt. Gagnon confirmed for Mr. Kittle the Tasers are used in regular training and the Tasers are sparked tested every day. City Council Minutes –December 14, 2015 Page 4 Mr. Kittle asked if the trade-ins are refurbished and reused. Lt. Gagnon stated the old Tasers are not distributed to law enforcement within the States; however, he isn’t sure if they are used overseas. Moved by Mitchell; Seconded by Verbeke. RESOLVED: To purchase 25 Taser X26P devices and associated equipment at a cost not to exceed $22,494.93 including participation in the buy-back program offered by Taser International for older model Tasers. Ms. Mitchell was appreciative of all the discussion that took place at the Public Safety Advisory Committee meeting, as noted in the meeting minutes. VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Mitchell, Verbeke No: None Resolution No. 15.12.262 Motion Carried (7–0) 9. NEW BUSINESS 9a. Motion – Update to Oakland County I.T. Interlocal Agreement Police Chief Olko explained this request is for two amendments to the Agreement regarding public safety. Oakland County has recently updated the Service Agreement, to include additional exhibits, Exhibits V and X, related to CLEMIS and the Oaknet connectivity hub located in the Public Safety building. The agreement has been reviewed and found acceptable by the City Attorney. In reviewing the Agreement, Mr. Kittle noted the checked items used by the Department and asked if the Crime Mapping Application would be beneficial. Police Chief Olko explained the Department uses the Crime Mapping portion, the check mark must have been missed, but does not use the program to the fullest extent. She will double check which items are checked before signing the agreement. Moved by Mitchell; Seconded by Hammond. RESOLVED: To adopt the attached resolution to authorize the City Manager to execute the I.T. Services Interlocal Agreement with Oakland County including Exhibits V and X (Attachment C). VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Mitchell, Verbeke No: None Resolution No. 15.12.263 Motion Carried (7–0) 9b. Motion – Approve Amendment No. 1 to Water Service Contract between City of Detroit and NOCWA Mr. Melchert explained it has been a little over a year since NOCWA was created, which has allowed for maximum flow rate per day and peak hour values that were incorporated into the contract. This has also allowed for efficiencies in the water system as a group - increased water pressure and reliability, resulting in a savings of $3.8 million in annual revenue. It was discovered this past summer by the Operations Committee that water storage in Auburn Hills and Orion Township could be better utilized and create reduction in the Peak Hour demand by 3.5 million gallons per day. With the improvement, the potential savings is an additional million dollars annually, which would be realized by the end of June 2017. The Auburn Hills share of the first savings is just over $500,000 annually and the second savings with this amendment is another $500,000. By the end of June 2017, the City stands to save just over $1 million. With these findings, the NOCWA Board has requested the Detroit Water and Sewer Board re-evaluate the contract. After lengthy meetings and discussing the many findings showing flows will be reduced, DWSD has agreed to review the amendment. Mr. Knight noted the savings to the City is $503,000 and asked how Pontiac, who pays approximately the same as Auburn Hills, has a $1 million savings. Mr. Melchert explained it is due to Pontiac’s storage ability; 12 million gallons total storage. Auburn Hills has 1 million storage ability and Orion Township 2.5 million. Moved by Knight; Seconded by Burmeister RESOLVED: To approve the Amendment No. 1 to Water Service Contract between City of Detroit and North Oakland County Water Authority. VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Mitchell, Verbeke No: None Resolution No. 15.12.264 Motion Carried (7–0) 9c. Motion – Approve the Purchase of Replacement 12 Ton Heavy Duty Trailer Mr. Brisson explained he pulled this request from a previous Council agenda realizing the bidder was not a member of the MI-Deal consortium. Upon further review, it was determined Michigan Cat is in the consortium and came in lower than the previous bidder. The trailer can also be built to specifications. He is recommending the purchase of a Trail King 12-ton heavy duty trailer from Michigan Cat. Moved by Burmeister; Seconded by Kittle. City Council Minutes –December 14, 2015 Page 5 RESOLVED: To approve the purchase of a 2016 Trail King 12-ton trailer from Michigan Cat, 24800 Novi Rd., Novi, Michigan 48375 in the amount of $ 15,276.00. Funding is provided from the Fleet Machinery and Equipment account 661-442-977.001. VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Mitchell, Verbeke No: None Resolution No. 15.12.265 Motion Carried (7–0) 9d. Motion – Approve Bid Award for Department of Public Works Office Remodel Mr. Herczeg explained relocating this facility to a centralized site is no longer a viable option, therefore it has become necessary to address the limited office space and structural problems that exist in the 25-year-old space. The objectives include repairs of structure damage, deficiencies and turning the existing unused space into useful spaces. The qualifying low bidder was REB Construction Services Inc. for a total of $154,680. The electrical, and mechanical alterations will be handled by City staff and existing contracted services for an estimated cost of $45,000. Design and construction oversight by OHM totaled $24,200. The total budgeted cost for this project is $250,000. Ms. Hammond asked why the in-house services are $45,000. Mr. Herczeg explained the cost includes $25,000 for electrical materials and in-house services and $10,000 for fire line and HVAC materials and in-house services. Mr. Knight asked if anyone had approached the State of Michigan or county, he isn’t sure who owns the property, seeking to share their facility located near I-75 on Lapeer Road; this location is centrally located. If possible to share the building he doesn’t feel any repairs or updates should be made to the existing building. Mr. Tanghe stated he didn’t recall any conversation regarding the sharing of the Lapeer Road building. Mayor McDaniel asked for clarification of which building Mr. Knight is referring to. Mr. Knight stated it is the maintenance site along I-75; he isn’t sure if it is state or county owned. It was once property that was being considered for the incinerator. He would like someone to do some investigating, if it hasn’t already been done. Mayor McDaniel recalled conversations of looking for another more centralized location or in the southern portion of the City for an additional DPW location, but not abandoning the current location. Mr. Tanghe noted a location was being looked at on Doris Road, but that didn’t work out. He recalls discussions for a satellite office mainly for winter operations. He knows of the site Mr. Knight is referring to, but doesn’t know specifics. Mr. Melchert explained in the past, this property was looked at, but there isn’t sufficient space to accommodate the DPW. If MDOT were to ever move out of the location, it may be well suited for a development to generate tax dollars. Mr. Knight was pleased to hear a reason for not proceeding with the site for an alternate DPW location. Moved by Kittle; Seconded by Mitchell. RESOLVED: To approve the bid award for the Department of Public Works Office Remodel to REB Construction Services, Inc. for the amount of $154,680.00 to be paid from account number 592-535-975.000. VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Mitchell, Verbeke No: None Resolution No. 15.12.266 Motion Carried (7–0) 10. COMMENTS AND MOTIONS FROM COUNCIL Mr. Kittle: • Asked if any other Council Member received information from Michigan College Access Network, who are willing to deposit funds in his account. Mr. Tanghe explained the City has a local office, located at the University Center and the Michigan College Access Network is associated with Oakland University and Avondale Schools. • Thanked all City employees and staff members for all their hard work and answering his many questions over the year. • Wished everyone a Merry Christmas and a Happy New Year. Ms. Hammond: • Asked for teen Council update and what the group is doing. The teens were introduced to City Council, and since there have been no updates. Mr. Tanghe stated he would look into it. • Wished all a Merry Christmas and a Happy and Healthy New Year. Mr. Burmeister: • Thanks to the staff that participated in the Christmas Tree Lighting event; a job well done. • Asked for a status of LED lighting for the library and Community Center; he has received complaints. City Council Minutes –December 14, 2015 Page 6 Mr. Herczeg stated there are a few items left on the punch list, he believes the library has been completed but will take a look. • Was curious of the meaning 2.6, which is painted on a rock located at Squirrel Road and Cross Creek. • A memorial will be held for Margaret Jones, December 28th, at 3:00 p.m., Avon on the Lake, 2889 Sandpiper, Rochester Hills. She was a long time member of the community. Mr. Knight: • Noted he discussed recently with Mr. Beckerleg the motion he felt should have been made at the last meeting to include ‘not to exceed $104,000’. There was no number in the motion, which he wanted, so Mr. Beckerleg suggested not changing the motion, but to make a public explanation at this meeting and have it on record, that not more than $104,000 should be spent on the vehicles. • In the minutes from the last meeting, it was mentioned that he was complaining about the downtown striping. He was only complaining about the dashed line that comes off of southbound, North Squirrel going onto Auburn Road. He would like to see the lines similar to those near Sam’s Club. He has complained about the lines on North Squirrel Road that are not easily seen. The paint is not very bright and will be repainted in the spring. • Hot fudge is available for those that would like to take some. Ms. Verbeke: • Thanked Mr. Knight for being so kind and sharing his hot fudge. • Wished everyone a very Merry Christmas and a Happy and Healthy New Year. She is looking forward to working with everyone next year. • Explained beavers destroyed some of the trees at River Woods Park and the Beautification Advisory Commission and the Parks Department hired an individual to carve the tree trunks into animal likenesses. Ms. Mitchell: • Welcomed Mayor McDaniel back. • The Christmas breakfast sponsored by the Morning Optimists was a very nice, warm event. • December 4th was a Women Official’s Network meeting, which encourages women to run for offices. In the past the group honored former Council Member Anne Doyle. Police Chief Olko spoke at the breakfast, doing an outstanding job. Members from other communities approached her to express how lucky Auburn Hills is to have the Chief as part of the community. • The Christmas Tree Lighting event was very well done and she thanked the staff for all their efforts. • As part of the Holiday Extravaganza Parade, students who were being considered for scholarships will be junior parade marshals’; the scholarship winner was a student from Avondale. • Participated in the holiday shopping with the Morning Optimists, benefiting the Pontiac and Avondale Youth Assistance programs. She thanked Meijer, Target and the community for their help. Police Chief Olko stated the shopping was great, with Meijer giving $3,000 for 30 kids to shop, who were selected by Avondale Youth Assistance. Target and RGIS also contributed, allowing 15 students from the Pontiac Youth Assistance to shop for their families. • The Auburn Hills Firefighters Helping Hands had a lot of support from the community for the food drive. The holiday party had about 100 children participating. • Wishing a Merry Christmas to everyone. Mayor McDaniel: • Thanked Mayor Pro Tem Mitchell for stepping in for him, in his absence. He also thanked staff for the wonderful job that was done with the Christmas Tree Lighting Ceremony. • Wished the residents and staff a very Merry Christmas and a Happy New Year. 11. CITY ATTORNEY’S REPORT • Happy Holidays to everyone. 12. CITY MANAGER’S REPORT • He, Mr. Beckerleg, and City Assessor Lohmeier went to Lansing last week to provide testimony before the House Tax Policy Committee. Because time was cut short allowing everyone to speak, their testimony was submitted in writing. They had worked and prepared testimony with MML regarding the ‘Dark Stores’ issue and their comments were included in the public record. They were acknowledged at the public hearing of being in attendance and did provide information. He and Mr. Lohmeier will be returning to Lansing and have been picked to participate in crafting the legislation that will go before the House and the Senate. City Council Minutes –December 14, 2015 Page 7 • The Tree lighting was great. Though the event is supported by the works of many departments, it is the event that the Intern is required to coordinate, one community wide event. • Thanked City Council for their support of staff and wished Council and all the residents a very Merry Christmas and a Happy New Year. 13. EXECUTIVE SESSION – Attorney Opinion Moved by Hammond; Seconded by Verbeke. RESOLVED: Adjourn to Executive Session. VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Mitchell, Verbeke No: None Resolution No. 15.12.267 Motion Carried (7–0) Adjourned to Executive Session at 8:15 p.m.; resumed regular meeting at 9:01 p.m. Moved by Hammond; Seconded by Knight. RESOLVED: To approve the second amendment to the Consent Judgement for “A Sign From Above”. VOTE: Yes: Burmeister, Hammond, Knight, McDaniel, Mitchell No: Kittle, Verbeke Resolution No. 15.12.268 Motion Carried (5–2) 14. ADJOURNMENT Hearing no objections, the meeting adjourned at 9:02 p.m. ____________________________________ __________________________________ Kevin R. McDaniel, Mayor Terri Kowal, City Clerk City Council Minutes –December 14, 2015 Page 8 Attachment A RESOLUTION 15.12.258 TO APPROVE LIST OF AUTHORIZED BROKERS / DEALERS FOR THE CITY OF AUBURN HILLS MOVED BY: Council Member Kittle; Seconded by Council Member Burmeister. WHEREAS, the City of Auburn Hills Investment Policy states that “The City Treasurer shall maintain a listing of financial institutions and broker/dealers authorized to provide investment services,” approved annually by City Council for investment and depository purposes, NOW THEREFORE BE IT RESOLVED, that the Auburn Hills City Council approve the following brokers/dealers as legal pass-thru agents for all public monies effective to December 31st, 2016 Jeffries & Company Merrill Lynch, Pierce, Fenner & Smith Mizuho Securities USA Raymond James & Associates Royal Bank of Canada Capital Markets Wells Fargo Securities AYES: Mayor McDaniel, Mayor Pro Tem Mitchell, Council Members Burmeister, Hammond, Kittle, Knight, Verbeke NAYES: None ABSTENTIONS: None RESOLUTION 15.12.258 ADOPTED (7-0) CERTIFICATION STATE OF MICHIGAN ) )ss COUNTY OF OAKLAND) IN WITNESS WHEREOF, I the undersigned duly appointed City Clerk for the City of Auburn Hills, Oakland County, Michigan do hereby certify that the foregoing is a true representation of the resolution adopted at the City Council meeting of December 14, 2015, the original of which remains in my office. IN WITNESS WHEREOF, I have hereunto affixed my official signature on this, December 15, 2015. ________________________________ Terri Kowal, City Clerk City Council Minutes –December 14, 2015 Page 9 Attachment B RESOLUTION 15.12.259 TO APPROVE LIST OF AUTHORIZED DEPOSITORIES FOR THE CITY OF AUBURN HILLS MOVED BY: Mayor Pro Tem Mitchell; Seconded by Council Member Verbeke. WHEREAS, Section 4.23 of the Auburn Hills Charter states that “The City Council shall select annually one or more depositories in which funds of the City shall be deposited” and WHEREAS, Section 7.0 of the City of Auburn Hills Investment Policy states that “The City Treasurer shall maintain a listing of financial institutions and brokers/dealers authorized to provide investment services,” approved annually by City Council for investment and depository purposes, and WHEREAS, the currently approved list of legal depositories has expired, NOW THEREFORE BE IT RESOLVED, that the Auburn Hills City Council approve the following financial institutions as legal depositories for all public monies effective to December 31st, 2016. Bank of America Citizens Bank Comerica Bank Fifth Third (5/3) Bank Flagstar Bank Huntington National Bank JPMorgan Chase Level One Bank Mercantile Bank of Michigan Oxford Bank PNC Bank Talmer Bank and Trust TCF Financial Private Bank and Trust Company Wells Fargo Bank Wolverine Bank, Federal Savings Bank Alliance Catholic Credit Union Cornerstone Community Financial Credit Union Genisys Credit Union Michigan Schools & Government Credit Union Michigan State University Federal Credit Union Parda Federal Credit Union AYES: Mayor McDaniel, Mayor Pro Tem Mitchell, Council Members Burmeister, Hammond, Kittle, Knight, Verbeke NAYES: None ABSTENTIONS: None RESOLUTION 15.12.259 ADOPTED (7-0) STATE OF MICHIGAN ) )ss COUNTY OF OAKLAND) IN WITNESS WHEREOF, I the undersigned duly appointed City Clerk for the City of Auburn Hills, Oakland County, Michigan do hereby certify that the foregoing is a true representation of the resolution adopted at the City Council meeting of December 14, 2015, the original of which remains in my office. IN WITNESS WHEREOF, I have hereunto affixed my official signature on this, December 15, 2015. ________________________________ Terri Kowal, City Clerk City Council Minutes –December 14, 2015 Page 10 Attachment C CITY OF AUBURN HILLS RESOLUTION 15.12.263 AMENDING THE INTERLOCAL AGREEMENT FOR I.T. SERVICES, CLEMIS DIVISION, WITH OAKLAND COUNTY, MICHIGAN At a regular meeting of the City Council, City of Auburn Hills, Oakland County, Michigan, held on December 14, 2015 at the City Hall, 1827 N. Squirrel Road, Auburn Hills, Michigan, the following preamble and resolution were offered by Mayor Pro Tem Mitchell and supported by Councilmember Hammond; WHEREAS, the City of Auburn Hills is a member of the Courts and Law Enforcement Management Information System (known as CLEMIS) a multifaceted, regional public safety information management system created in 1968, and WHEREAS, the County of Oakland (“County”) Department of Information Technology, CLEMIS Division provides innovative technology and related services to enable public safety agencies to share data and improve the delivery of services , and WHEREAS, public safety agencies that use CLEMIS realize lower costs and improved efficiency to allow first responders additional time to serve and protect citizens, and WHEREAS, participating in CLEMIS allows the City of Auburn Hills Police and Fire Departments to receive the benefits of shared data and improved technology, and NOW THEREFORE BE IT RESOLVED that the City of Auburn Hills approves authorizing its City Manager to execute the Information Technology (I.T.) Services Interlocal Agreement with attached amendments on behalf of the City of Auburn Hills. AYES: Mayor McDaniel, Mayor Pro Tem Mitchell, Council Members Burmeister, Hammond, Kittle, Knight, Verbeke NAYES: None ABSTENTIONS: None RESOLUTION 15.12.263 ADOPTED (7-0) STATE OF MICHIGAN ) )ss COUNTY OF OAKLAND) I, the undersigned duly appointed City Clerk for the City of Auburn Hills, Oakland County, Michigan do hereby certify that the foregoing is a true representation of the resolution adopted at the City Council meeting of December 14, 2015, the original of which remains in my office. IN WITNESS WHEREOF, I have hereunto affixed my official signature on this day, December 15, 2015. _________________________ Terri Kowal, City Clerk Memorandum To: Pat Davis, Oakland County Corporation Counsel CC: Deanna Fett-Hylla, Oakland County Corporation Counsel Sharon Cullen, Oakland County Corporation Counsel From: Ida Herron – Clerk/Register of Deeds – Elections Division Date: 2/19/2016 Re: MR #15213 Enclosed is a copy of the Agreement for I.T. Services between Oakland County and City of Auburn Hills and Board of Commissioners MR #15213. These documents have been sent to the Office of the Great Seal. If you have any questions, please call 248-858-9454. Memorandum To: Ed Sager, Supervisor, Information Technology Kim McCabe, Project Support Specialist, Information Technology From: Ida Herron – Oakland County Clerk/Register of Deeds – Elections Division Date: 2/19/2016 Re: MR #15213 On August 13, 2015 the Oakland County Board of Commissioners adopted Resolution #15213 – Department of Information Technology – Modifications to Comprehensive I.T. Services Interlocal Agreement – City of Auburn Hills. A copy of the agreement is enclosed. They have been filed with the Office of the Great Seal. If you have any questions, please call 248-858-9454. February 19, 2016 Michigan Department of State Office of the Great Seal Richard H. Austin Building, 1st Floor 430 W. Allegan Lansing, MI 48918 Dear Office of the Great Seal: On August 13, 2015, the Board of Commissioners for Oakland County entered into an agreement per MR #15213 Department of Information Technology – Modifications to Comprehensive I.T. Services Interlocal Agreement. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and City of Auburn Hills and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #12 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell, CERA Director of Elections Cc: Pat Davis, Corporation Counsel, Oakland County Deanna Fett-Hylla, Corporation Counsel, Oakland County Sharon Cullen, Technical Assistant, Corporation Counsel, Oakland County Ed Sager, Supervisor, Oakland County Information Technology Kim McCabe, Project Support Specialist, Oakland County Information Technology Thomas A. Tanghe, City Manager, City of Auburn Hills Enclosures Memorandum To: Thomas A. Tanghe, City Manager, City of Auburn Hills From: Ida Herron – Oakland County Clerk/Register of Deeds – Elections Division Date: 2/19/2016 Re: MR #15213 On August 13, 2015 the Oakland County Board of Commissioners adopted Resolution #15213 – Department of Information Technology – Modifications to Comprehensive I.T. Services Interlocal Agreement. A copy of the agreement is enclosed. These documents have been filed with the Office of the Great Seal. If you have any questions, please call 248-858-9454.