HomeMy WebLinkAboutInterlocal Agreements - 2015.08.13 - 6804
Memorandum
To: Pat Davis, Oakland County Corporation Counsel
CC: Deanna Fett-Hylla, Oakland County Corporation Counsel
Sharon Cullen, Oakland County Corporation County
From: Ida Logan – Clerk/Register of Deeds – Elections Division
Date: 10/3/2016
Re: MR #15213
Enclosed is a copy of the Agreement for I.T. Services Between Oakland County and City of
Rochester. They have been sent to the Office of the Great Seal.
If you have any questions, please call 248-858-9454.
-Memorandum
To: Ed Sager, Supervisor, Information Technology
Kim McCabe, Project Support Specialist, Information Technology
CC:
From: Ida Logan – Oakland County Clerk/Register of Deeds – Elections Division
Date: 10/3/2016
Re: MR #15213
On August 13, 2015 the Oakland County Board of Commissioners adopted Resolution
#15213 – Department of Information Technology – Modifications to Comprehensive I.T. Services Interlocal Agreement. A copy of the agreement is enclosed. They have been filed
with the Office of the Great Seal.
If you have any questions, please call 248-858-9454.
October 3, 2016
Michigan Department of State
Office of the Great Seal 108 South Washington Square, Suite 1
Lansing, MI 48918
Dear Office of the Great Seal:
On August 13, 2015, the Board of Commissioners for Oakland County entered into an agreement per MR #15213 – Department of Information Technology – Modifications to Comprehensive I.T. Services Interlocal Agreement.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and City of Rochester and the authorizing Board of Commissioners Resolution are enclosed for filing by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds County Service Center, Building #12 East
1200 N. Telegraph Rd. Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County
Deanna Fett-Hylla, Corporation Counsel, Oakland County Sharon Cullen, Corporation Counsel, Oakland County
Ed Sager, Supervisor, Oakland County Information Technology Kim McCabe, Project Support Specialist, Oakland County Information Technology
Blaine Wing, Manager, City of Rochester Enclosures
Memorandum
To: Blaine Wing, Manager, City of Rochester
CC:
From: Ida Logan – Oakland County Clerk/Register of Deeds – Elections Division
Date: 10/3/2016
Re: MR #15213
On August 13, 2016 the Oakland County Board of Commissioners adopted Resolution #15213 – Department of Information Technology – Modifications to Comprehensive I.T. Services Interlocal Agreement. A copy of the agreement is enclosed. They have been filed
with the Office of the Great Seal. If you have any questions, please call 248-858-9454.
CITY OF ROCHESTER
CITY COUNCIL
REGULAR MEETING MINUTES
Mayor Cathy Daldin
Mayor Pro-Tem Kim Russell
Council Members: Stuart Bikson, Jeffrey Cuthbertson,
Ben Giovanelli, Ann Peterson & Rob Ray
400 Sixth Street April 25, 2016 7:00 pm
A regularly scheduled meeting of the City Council for the City of Rochester was called to
order at 7:00 p.m. on Monday, April 25, 2016, by Mayor Pro Tem Kim Russell, at 400 Sixth
Street, Rochester, Michigan.
PRESENT: Mayor Pro Tem Kim Russell, Councilmembers Stuart Bikson, Jeffrey
Cuthbertson, Ben Giovanelli, Ann Peterson and Rob Ray.
ABSENT: Mayor Cathy Daldin.
Mayor Pro Tem Russell led the Pledge of Allegiance.
Mayor Pro Tem Russell announced there was one scheduled Public Comment this evening
and introduced State Representative Mike Webber.
Representative Webber gave Council a legislative update saying the legislature is working on
school aid, the water crisis in Flint, revenue sharing, roads and the debt for the Detroit
Public Schools.
Mayor Pro Tem Russell opened the meeting for Public Comment.
Larry Peters, representative for the Paint Creek Center for the Arts, objected to the Special
Event application submitted by the owners of 302 W. University to hold an Art and Vendor
Fair the same weekend as Art and Apples Festival.
Steve Szoke, 1639 Stony Creek, spoke about the outdoor dining area umbrellas, the Police
Department’s response time and the traffic signs.
Council considered approval of the Minutes of the Regular Meeting held April 11, 2016.
Mayor Pro Tem Russell recommended changes to pages 2 and 4.
Giovanelli moved, Peterson seconded to approve the Minutes of the Regular Meeting of
April 11, 2016 with corrections. YES: Russell, Bikson, Cuthbertson, Giovanelli, Peterson
and Ray. NO: None. ABSENT: Daldin. Motion Carried.
Council considered the Minutes of the Special Meeting held April 11, 2016. Councilmember
Peterson recommended changes to page 3.
City of Rochester City Council
Meeting Minutes
April 25, 2016
Page 2 of 8
Giovanelli moved, Peterson seconded to approve the Minutes of the Special Meeting held
April 11,2 016 with corrections. YES: Russell, Bikson, Cuthbertson, Giovanelli, Peterson
and Ray. NO: None. ABSENT: Daldin. Motion Carried.
Council considered approval of the Minutes of the Special Meeting held April 5, 2016.
Giovanelli moved, Peterson seconded to approve the Minutes of the Special Meeting held
April 5, 2016. YES: Russell, Bikson, Cuthbertson, Giovanelli, Peterson and Ray. NO:
None. ABSENT: Daldin. Motion Carried.
Council considered six (6) items on the Consent Agenda. Mayor Pro Tem Russell request
Item 6f be removed for discussion. The remaining five (5) items were approved with one
motion.
Peterson moved, Giovanelli seconded to approve the yearly renewal of Outdoor Dining
Agreements for: Georgio’s Pizza & Pasta at 117 S. Main; Irish Beer Works (O’Connor
Public House) at 329 Main; Kruse & Muer on Main at 327 Main; Morely Candy at 436 Main;
and Rochester Bistro at 227 Main. YES: Russell, Bikson, Cuthbertson, Giovanelli, Peterson
and Ray. NO: None. ABSENT: Daldin. Motion Carried.
Peterson moved, Giovanelli seconded to approve the Agreement for I.T. Services with
Oakland County for CLEMIS services for a term of five (5) years. YES: Russell, Bikson,
Cuthbertson, Giovanelli, Peterson and Ray. NO: None. ABSENT: Daldin. Motion
Carried.
Peterson moved, Giovanelli seconded to approve the Special Event Permit for Full Impact
Theater’s Shakespeare in the Park event to be held August 5 to 7, 2016 at the Bebout Band
Shell in the Municipal Park. YES: Russell, Bikson, Cuthbertson, Giovanelli, Peterson and
Ray. NO: None. ABSENT: Daldin. Motion Carried.
Peterson moved, Giovanelli seconded to approve the Special Event Permit for Leader Dogs
for the Blind to hold Bark and Brew event on June 4, 2016 at the Rochester Mills Brewery.
YES: Russell, Bikson, Cuthbertson, Giovanelli, Peterson and Ray. NO: None. ABSENT:
Daldin. Motion Carried.
Peterson moved, Giovanelli seconded to approve the Special Event Permit for the Kiwanis
Club of Rochester to hold Music in the Park on June 16, 25 30 and July 1, 8 15 and 22, 2106
at the Bebout Band Shell in the Municipal Park. YES: Russell, Bikson, Cuthbertson,
Giovanelli, Peterson and Ray. NO: None. ABSENT: Daldin. Motion Carried.
Council considered Consent Agenda Item 6f, a Special Event Application from the property
owner at 302 W. University Drive to hold an Art and Vendor Fair in the parking lot on
September 9 to 11, 2016.
City of Rochester City Council
Meeting Minutes
April 25, 2016
Page 3 of 8
Giovanelli asked what the costs to the City have been for Art and Apples Festival is the past.
Administration answered about $18,000, of which 10% is charged to Paint Creek Center for
the Arts per City policy.
Peterson asked if the vendors for the Art and Vendor Fair are artists that were denied entry
to the Art and Apples Festival. Connie Nadjarian, owner of 302 W. University, answered
they are not, they are vendor that are affiliated with a shop located in her building.
Cuthbertson stated that the vendors must be established at the location and not just opened
for a few weeks then leave after the event.
Bikson felt that the proposed 28 vendors was not in the spirit of working with PCCA.
Russell asked about parking and if the event could be held any other weekend.
Peterson expressed concern for safety at that intersection with it being the entrance for the
Art and Apples Festival and that the proposed event would take away from that.
Giovanelli moved, Cuthbertson seconded to postpone consideration of the Special Event
Application from the property owner at 302 W. University Drive to hold an Art and Vendor
Fair in the parking lot on September 9 to 11, 2016 until May 9, 2016 and request that the
property owner and the PCCA work out an amicable solution to their conflict and report
back to City Council. YES: Russell, Bikson, Cuthbertson, Giovanelli, Peterson and Ray.
NO: None. ABSENT: Daldin. Motion Carried.
Council considered the tabled motion from the April 11, 2016 meeting regarding funding a
new police officer.
MOTION READS:
Bikson moved, Cuthbertson seconded to fund one (1) additional Police Officer in the FYE
2017 budget.
City Attorney Kragt advised that Council could vote on the motion, or that the maker of the
motion and seconder could withdraw the motion, or if a Council vote on the motion failed,
they could vote to reconsider the vote on the motion to approve the officer and K9 unit as
proposed at the last meeting.
Giovanelli asked if Council could consider approving the K9 proposal as a budget
amendment. City Attorney Kragt answered that would be another option.
Police Chief Schettenhelm reviewed his memo giving justification for the proposed officer
and K9 unit.
Cuthbertson confirmed with Chief Schettenhelm that the City cannot secure a canine unit
for assistance about half the time requests are made. Chief answered that is correct.
City of Rochester City Council
Meeting Minutes
April 25, 2016
Page 4 of 8
Cuthbertson also confirmed that there is some urgency to the timeframe for which a request
is made. Again Chief answered that was correct.
Peterson preferred to have the current motion withdrawn as that was not what the Police
Chief was asking for, so that Council could consider the proposal for the K9 unit as a whole
and put it back into the budget.
Giovanelli noted that the Chief had worked hard to come up with ways to pay for the K9
without significant impact on the budget and that if the motion currently does not include
the K9 unit he would be voting no.
Peterson also noted that the information Chief Schettenhelm provided helped put the
proposal together and she would like to see Council consider the K9 as well.
Cuthbertson asked if he, as seconder of the motion would be able to make a friendly
amendment to the motion. City Attorney Kragt answered yes.
Cuthbertson made a friendly amendment to add the K9 unit to the motion authorizing one
additional officer to the FYE 2017 budget and add the vehicle request as a preliminary vote
for inclusion in the budget to be considered later on the agenda. Bikson agreed to the
amendment.
MOTION NOW READS:
Bikson moved, Cuthbertson seconded to fund one (1) additional Police Officer in the FYE
2017 budget and to add the K9 unit and add the vehicle request as a preliminary vote for
inclusion in the budget to be considered later on the agenda. YES: Russell, Bikson,
Cuthbertson, Giovanelli, Peterson and Ray. NO: None. ABSENT: Daldin. Motion
Carried.
Sue Ann Douglas expressed concern regarding overtime.
Council held a Public Hearing to consider the renewal of the Special Assessment District for
the Principal Shopping District, SAD 2016-01.
Principal Shopping District Chairman Allan Smith gave Council an overview of the SAD
request noting that this renewal reflects a 16% increase from the previous SAD. The SAD
would generate $244,000 of revenue, the DDA would contribute $150,000 and vendors
donate $270,000, for a total of $670,000 in revenue for the PSD.
Cuthbertson stated that Council has requested measurable to establish the benefit of the
SAD for the businesses and asked that the PSD make a commitment to get that information
to Council by a firm date.
Mayor Pro Tem Russell opened the Public Hearing at 8:25 pm.
City of Rochester City Council
Meeting Minutes
April 25, 2016
Page 5 of 8
John Crissman, owner of 436 S. Main Street, 438 S. Main Street, 440 S. Main Street and 816
W. University, objected to the special assessment.
Paul Haig, owner of 311 S. Main Street, spoke in support of the special assessment.
Cliff Boggs, 1031 N. Main Street, objected to the special assessment and requested to be
excluded from the PSD.
Laurie Puscas, 304 E. Street, spoke in support of the special assessment.
Mary Kaverley, owner of 420, 422 and 424 N. Main Street spoke in support of the special
assessment.
Kelly Catone, 315 S. Main Street, 317 S. Main Street and 319 S. Main Street objected to the
special assessment.
Pat Mulrenin, Fieldstone Winery at 223 S. Main Street, spoke in support of the special
assessment.
Pierre Atallah, owner of 610 N. Main Street, 514 N. Main Street, 543 N. Main, 613 N. Main
Street and 134 W. University, objected to the special assessment and requested to be
excluded from the PSD.
Roger Knapp, 304 N. Main Street, 306 N. Main Street, 307 N. Main Street and 309 N. Main
Street, spoke in support of the special assessment.
Mayor Pro Tem Russell closed the Public Hearing at 9:08 p.m.
Mayor Pro Tem Russell asked if any correspondence had been received. City Clerk
O’Connor answered five had been received; one letter from Gordie Kosch, owner of 324
East Street, 71 Walnut and 426 University objecting to the special assessment, one letter
from Rupali Shah representing EFN Rochester Property, LLC owner of 339 Main Street and
326 Walnut objecting to the special assessment, one letter from Mark Angott, owner of 101
South Main Street objecting to the special assessment, one letter form Frank Simon, owner
of 439 Main Street objecting to the special assessment and a letter from Pierre Atallah,
owner of 610 N. Main Street, 514 N. Main Street, 543 N. Main, 613 N. Main Street and 134
W. University, objecting to the assessment.
Giovanelli stated that the rates are generally passed down to tenants, similar to how malls
pass on costs to their tenants, but he felt that here owners get a good value.
Peterson inquired how the PSD would be affected without the businesses marked in blue
and red on the current PSD map and requested measurables.
Cuthbertson stated that he was pleased with the progress of the PSD but expressed that he
could not support the assessment without measurables.
City of Rochester City Council
Meeting Minutes
April 25, 2016
Page 6 of 8
Ray commented on the survey that was done by the DDA and encouraged business owners
to reach out and provide feedback to the PSD.
Mayor Pro Tem Russell stated that more information was needed and suggested that the
consideration of the special assessment be postponed.
Peterson moved, Giovanelli seconded to postpone consideration of approving the Principle
Shopping District Special Assessment District 2016-01 until May 9, 2016 to allow
Administration and the PSD Board to provide requested information regarding removal of
the “blue and blue with red hash marks” properties and what the revenue would be without
them.
Giovanelli also requested that Administration provide a report on how many properties
would pay the maximum amount and how many had 3,000 square feet or more.
Bikson stated that he supports the PSD but found the 16% increase difficult to support.
VOTE ON MOTION:
YES: Russell, Bikson, Cuthbertson, Giovanelli, Peterson and Ray. NO: None. ABSENT:
Daldin. Motion Carried.
Council held a Public Hearing to consider the Fiscal Year End 2017 budget.
Mayor Pro Tem Russell opened the Public Hearing at 9:54 pm.
Sue Ann Douglas stated she was opposed to the Bicentennial sun dial project in the park and
asked to have a replacement bench included in the budget to replace the one that was
removed from St. Phillip’s Church.
Paul Marzak, 1058 Bloomview Cir., stated he is opposed to the Bicentennial sun dial project
in the park; he asked about funding for the new parking meters; and he asked if the $300,000
in transfer Capital Projects funds included the sun dial project.
Steve Szoke, 1639 Stony Pointe, asked about the parking fund shortage and stated that no
one was in favor of the sun dial project.
Sue Ann Douglas asked which Parking Advisory Committee recommendation Council
approved.
Mayor Pro Tem Russell closed the Public Hearing at 10:10 pm.
Mayor Pro Tem Russell asked if any correspondence was received. City Clerk O’Connor
answered none.
Giovanelli stated the next step would be consideration of approving the budget on May 9,
2016 and that tonight was to hear public input.
City of Rochester City Council
Meeting Minutes
April 25, 2016
Page 7 of 8
Peterson asked if individual items could be removed from the budget as she did not want the
sun dial project in the budget.
Mayor Pro Tem Russell noted the increases to the public safety budgets.
Cuthbertson responded that the City’s investment had been in public safety and now will
shift to infrastructure, roads and the DPW facility.
Giovanelli moved, Peterson seconded to include in the FYE 2017 budget the Police
Department request for an officer and K9 unit and vehicle. YES: Russell, Bikson,
Cuthbertson, Giovanelli, Peterson and Ray. NO: None. ABSENT: Daldin. Motion
Carried.
Mayor Pro Tem Russell announced there were no Legislative Items scheduled this evening.
Council considered a Special Event Application from Crossroads Pregnancy Center to hold
a Bike for Life event to be held on September 17, 2016 beginning in the Municipal Park.
The applicant has requested Council waive the $100 application fee.
Peterson felt that Council should look at the fees for Special Events as a whole and make a
policy decision rather than consider individual requests such as this.
Ray noted that one event did not pay the fee, the “Paint the Town Teal”, however, this event
was conducted wholly by the organizers and did not require any City support.
Ray moved, Giovanelli seconded to approve the Special Event Permit for Crossroads
Pregnancy Center to hold a Bike for Life event on September 17, 2016 beginning in the
Municipal Park and to deny their request to waive the $100 application fee. YES: Russell,
Bikson, Cuthbertson, Giovanelli, Peterson and Ray. NO: None. ABSENT: Daldin.
Motion Carried.
Peterson gave Council an update on the Downtown Development Authority saying they had
announced the Public Hearing for the Principal Shopping District SAD, they discussed the
visioning session, that the In-Town magazine was sent out, that the Big, Bright Light Show
had been transferred to the PSD and they had appointed Board member Paul Haig the Chair
of the Business Development Committee.
Council reviewed Quarterly Financial Reports.
Giovanelli moved, Cuthbertson seconded to receive the Quarterly Financial Reports. YES:
Russell, Bikson, Cuthbertson, Giovanelli, Peterson and Ray. NO: None. ABSENT:
Daldin. Motion Carried.
City Manager Wing gave an update on the vacation of property at S. Castell and Helmand,
which the City is working on along with the City of Rochester Hills.
City of Rochester City Council
Meeting Minutes
April 25, 2016
Page 8 of 8
Ray announced the success of the Earth Day event held on April 22-24, 2016 in the
Municipal Park.
Peterson announced that Bark and Brew, an event to benefit Leader Dogs for the Blind will
be held at the Rochester Mills on Saturday, June 4, 2016, and the Rochester Avon Historical
Society will be hosting a brown bag meeting on May 3, 2016 and will also be hosting a library
lecture on May 5, 2016 at the Rochester Hills Public Library regarding the Packard Proving
Grounds.
Mayor Pro Tem Russell announced that the annual tree planting in honor of Arbor Day will
be held on Thursday, April 28 at Elizabeth Park, stated that the Police Department and
DPW are working with Todd Greenbaum on signage for crosswalks, thanked the Police
Department for their care in handling a missing person’s case and asked if the City requires a
parking count for special events.
Deputy City Manager Banda confirmed that the City does not require a parking count for
special events.
Mayor Pro Tem Russell adjourned the meeting at 10:50 p.m.
____________________________ _____________________________
Lee Ann O’Connor, City Clerk Kim Russell, Mayor Pro Tem