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Home My WebLink AboutInterlocal Agreements - 2015.08.13 - 6818 January 3, 2017 Michigan Department of State Office of the Great Seal Richard H. Austin Bldg., 1st Floor 430 W. Allegan Lansing, MI 48918 Dear Office of the Great Seal: On August 13, 2015, the Board of Commissioners for Oakland County entered into an agreement per MR #15213 – Department of Information Technology – Modifications to Comprehensive I.T. Services Interlocal Agreement. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and Township of Groveland and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #14 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell Director of Elections Cc: Pat Davis, Corporation Counsel, Oakland County Deanna Fett-Hylla, Corporation Counsel, Oakland County Sharon Cullen, Corporation Counsel, Oakland County Ed Sager, Supervisor, Oakland County Information Technology Cynthia Peterson, Business Analyst, Oakland County Information Technology Pamela Mazich, Clerk, Township of Groveland Enclosures SEPTEMBER 12, 20 16 TWP. BOARD MINUTE APPROVED/AMENDED 10111120 16 GROVELAND TOWNSHIP BOARD REGULAR MEETING SEPTEMBER 12, 2016 @ 7:00 pm DePalma called the regular meeting of the Groveland Township Board to order at 7:00p.m. Members present were DePalma, Howell, Mazich- EXCUSED, AX, Cason, also in attendance Chief S. McGee. APPROVED AGENDA: Ax motioned to approve the September 12 , 2016 agenda as submitted, motion supported by Cason. ALL IN FAVOR MOTION CARRIED APPROVED MINUTES: Howell motioned to approve the August 8th, Regular Township Board and Fire Board minutes, as amended, under Holly Area Youth Assistance, the motion was supported by Ax. ALL IN FAVOR MOTION CARRIED Approved Budget Amendments: None at this time. APPROVED ACCOUNTS PAYABLES: Ax motioned to approve the accounts payables, $56,638 .66 for Township and $36,490.31 for Fire, the motion was supported by Cason. ROLL CALL VOTE -DEPALMA-YES/MAZICH- EXCUSED/AX-YES/HOWELL-YES/CASON-YES -ALL IN FAVOR MOTIONED CARRIED FINANCIAL REPORT: Ax motioned to approve the Financial Report as submitted, motion was supported by Cason. ALL IN FAVOR MOTION CARRIED INVESTMENTS FYI: Ax stated money in the bank. APPROVED IT CLEMIS FIRE AGREEMENT WITH OAKLAND COUNTY: Ax motioned to approve the IT CLEMIS Agreement with Oakland County for fire management records at a yearly cost of $4,855.75 to be taken from 206-289-801040/Contractual Service, the motion was supported by Cason. ROLL CALL VOTE -MAZICH- EXCUSED/AX-YES/HOWELL-YES/CASON-YES/DEPALMA-YES -ALL IN FAVOR MOTIONED CARRIED *DISCUSSED INCREASE OF MERS FACTOR FIGURE: A discussion was led by DePalma regarding the MERS Pension Plan, there was interest in changing the pension factor from 1.6/1 .7 to 2, the cost to do this would be very expensive. (amended) APPROVED HIRING KERR! ALLEN FULL TIME: DePalma motioned to hire Kerri Allen full time to be Building, Planning and Zoning Administrator with a starting salary of $24,000 a year, pension, and life insurance, no health care benefits, the motion was supported by Ax. ROLL CALL VOTE -AX- YES/HOWELL-YES/CASON-YES/DEPALMA-YES/MAZICH-EXCUSED -ALL IN FAVOR MOTION CARRIED 1 SEPTEMBER 12,2016 TWP. BOARD MINUTE APPROVED/AMENDED I 0/11/2016 APPROVED 4 PAGE INSERT WITH ONLY INFORMATION PERTAINI NG TO GROVELAND TOWNSHIP TO BE PUBLISHED ONCE A MONTH IN THE CITI ZEN : Ax motioned to spend up to $2,000 to be taken from Capital Outlay Reserve to have the first edition printed and put into the Citizen, the motion was supported by Cason . ROLL CALL VOTE -HOWELL- YES/CASON-YES/DEPALMA-YES/MAZICH-EXCUSED/AX-YES -ALL IN FAVOR MOTION CARRIED. APPROVED NEW PROCEDURE FOR TAKI NG OF FI RE RENTAL HOUSE RENT : Ax motioned the r ent payment for the Fi re Rental House at Station #2 must be made and will only be taken/accepted at the Township Office and a receipt generated (account #206-000-667-000) , effective September lSili , 2016 also any repai rs that may be needed must be written out and requested on a property management form that will be the responsibility of the Fire Department to complete the repairs, motion was supported by Howell . ROLL CALL VOTE -CASON -YES/DEPALMA- YES/MAZICH-EXCUSED/AX-YES/ ALL IN FAVOR MOTIONED CARRIED DISCUSSED TRUSTEE CASON ATTEND I NG MTA EMERGING ISSUES IN EMERGENCY SERVICES : Discussion took place r egarding Trustee Cason attending the Emerging Issues Class, as Fire Chief McGee is up to date on all issues that will be discussed in the class Chief agreed to answer any questions Cason may have. HOLLY YOUTH ASSISTANCE: Howell reported: *Backpacks were compiled for over 100 children. *Will be setting up a Christmas Store this year for parents to come and shop rather than wrapping and delivering. High School age children will be helping with the shopping and the set up. BRANDON GROVELAND YOUTH ASSISTANCE: Mazich reported: *At present we are in need of and looking for helium or donations to purchase helium to fill the "Kids First" balloons that will be handed out at the BGYA Booth during September Fest on September 24ili. *The Olweus Bullying Program training will be moving into the Middl e School, teachers training will begin in November 2016. *Monday, September 19t h an informational meeting regarding Heroin will be taking place at St. Anne's, Presi dent Bob McArthur and a few others from the BGYA Board will be attending this informational meeting. PLANNING COMMISSION : Howell reported: *Upcoming meeting on September 27th at 7pm. BZA: Cason reported: *Nothing to report. 2 SEPTEMBER 12, 2016 TWP. BOARD MINUTE APPROVED/AMENDED 10/11/2016 SUPERVISOR: DePalma reported: *There will be a meeting of the Dixie By-Way Committee on September 19th at 2pm. *ORV Park is moving ahead and a Video has been made presenti ng the next steps and will soon air. *The first 4 weeks of the Renaisance Festival has gone very well so far concerning the parking. *Still working on the Bill Board project. *Looking into setting up an Active Shooter Class for those of us whom work in the Township Office, this class would have an officer come out giving us the best options of where to go, should we have an active shooter in the office. CLERK : Clerk Mazich reported: *Excused -Deputy Clerk Patti Back reported for the Cl erk's Dept. *Working on November Sth Presidential Election/Theresa is doing a great job. *BGYA-in need of helium to fill balloons at the BGYA September Fest Booth on September 24th. *Olweus training for Middle School teachers will be taking place in November. *Monday, Sept. 19th a meeting regarding the use of Heroin is being held at 7pm at St. Anne's. TREASURE: Treasurer Ax reported: *Excused ADJOURNMENT: There being no further business on the agenda a motion was made by DePalma and supported by Cason to adjourn at 7 :38pm. :p~~::L Patti Back Recording Secretary ALL IN FAVOR 3