HomeMy WebLinkAboutInterlocal Agreements - 2017.03.30 - 6877
July 5, 2017
Michigan Department of State
Office of the Great Seal Richard H. Austin Building, 1st Floor
430 W. Allegan Lansing, MI 48918
Dear Office of the Great Seal:
On March 30, 2017 the Board of Commissioners for Oakland County entered into an agreement per MR #17058 –
Department of Economic Development and Community Affairs – Approval of 2017 NO HAZ Interlocal Agreement.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and the Township of Springfield, and the authorizing Board of Commissioners Resolution are enclosed for filing
by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds
County Service Center, Building #14 East 1200 N. Telegraph Rd.
Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely, COUNTY OF OAKLAND
Joseph J. Rozell, CERA
Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County Deanna Fett-Hylla, Corporation Counsel, Oakland County
Whitney Calio, Senior Planner, Waste Resource Management Laura Moreau, Clerk, Township of Springfield
Enclosures
SPRINGFIELD TOWNSHIP BOARD MEETING
December 8, 2016
SYNOPSIS
12000 DAVISBURG ROAD l DAVISBURG l MICHIGAN l 48350 l 248‐846‐6500 l WWW.SPRINGFIELD‐TWP.US
CALL TO ORDER: 7:30 p.m. by Supervisor Walls
PLEDGE OF ALLEGIANCE
ROLL CALL
AGENDA ADDITIONS & CHANGES: None
PUBLIC COMMENT: None
CONSENT AGENDA
a) Approved Minutes: Regular Meeting November 10, 2016 with additional disbursements $ 263,235.09
b) Accepted November 2016 Treasurer’s Report
c) Received November 2016 Monthly Reports: Building, Electrical, Plumbing, Mechanical, Ordinance, Fire, Police,
CDBG, Assessing, IT, Comp Time and Natural Resources
d) Authorized payment of bills as presented, totaling $97,446.62
e) Designated the Oakland Press as official Legal Publication for 2017 and authorize Clerk to execute the 2017
Advertising contract
f) Established 2017 Township Board meeting dates as the second Thursday of each month beginning at 7:30 pm
g) Approved 2017 monthly healthcare reimbursement amounts as detailed in the November 22, 2016 memo from
Treasurer Dubre
h) Approved Clerk’s attendance at MTA Finance course with overnight accommodation at total cost of $ 386.43
i) Dominion Payroll Services – Authorize Clerk and Treasurer to review and approve required 3rd party agreements
j) Approved change in insurance companies from Trident to Selective with no changes in policy limits effective
1‐1‐17
k) Adopted Resolution 2016‐18 to adopt the Annual Opt Out option as set forth in 2011 Public Act 152, the Publicly
Funded Health Insurance Contribution Act
l) Established employee contribution to medical plan as follows: $50/ month for single; $100/ month for two‐
person; and $200/ month for family coverage
OLD BUSINESS
1. Second Reading – Aircraft Restrictions: Amendment to Code of Ordinances Section 22‐193: Adopted
Amendment
NEW BUSINESS
1. First Reading ‐ Springfield Township rezoning of the following properties: 12800 Andersonville to PS – Public
Service from C3 – One Family Residential; 700 Broadway to PS – Public Service from R3 ‐ One Family Residential;
and 9482 Andersonville to PS – Public Service from R1 – One Family Residential: Authorized Clerk to publish for
Second Reading
2. Kingston Pointe Exhibit B Amendment: Approved amendment subject to applicant providing revised documents
and required escrow funds
3. Board of Review Appointments: Appointed members
4. Reimbursements from Stewardship Endowment Properties Fund: Approved transfer of earned interest from the
Endowment Fund to the Stewardship Fund; authorized reimbursement to Park Fund and General Fund;
Requested Natural Resource Manager and Park Director to prepare plan to complete River Run development
project
5. Oakland County No Haz 2017 Participation: Adopted Resolution 2016‐17 to participate in the 2017 Oakland
County No Haz program
6. Establish 2017 Allocations, Rents and Charges: Adopted 2017 rates and authorized Treasurer to transfer
$50,000 to the Pathway Fund and $50,000 to the Improvement Revolving Fund from unassigned General Fund
Balance
7. Set 2017 Job Descriptions and Salaries: Approved job descriptions for Planning Administrator/Supervisor’s
Assistant and Election Technician and adopted 2017 Salaries for staff and elected officials
8. Budget Amendments: 2016 General Fund, Fire Fund, Lake Improvement Fund, Cable Fund, Building Department
Fund Improvement Revolving Fund and Parks and Recreation Fund: Adopted amendments
PUBLIC COMMENT
ADJOURN
1
Minutes of
BOARD OF TRUSTEES
REGULAR MEETING
December 8, 2016 Laura Moreau, Clerk
Call to Order: Supervisor Walls called the December 8, 2016 Regular Meeting of the
Springfield Township Board to order at 7:30 pm at the Springfield Township Civic Center,
12000 Davisburg Road, Davisburg, MI 48350.
Pledge of Allegiance
Roll Call:
Board Members Present
Collin Walls Township Supervisor
Laura Moreau Township Clerk
Jamie Dubre Township Treasurer
Marc Cooper Township Trustee
Judy Hensler Township Trustee
David Hopper Township Trustee
Dennis Vallad Township Trustee
Marc Cooper Township Trustee (arrived at 7:48 pm)
Board Members Not Present
None
Others Present
Greg Need Township Attorney
Agenda Additions & Changes:
None
Public Comment:
None
Consent Agenda:
* Trustee Vallad moved to approve the Consent Agenda as presented.
Trustee Hensler supported the motion. Vote on the motion. Yes: Dubre,
Hensler, Hopper, Moreau, Vallad and Walls; No: none; absent: Cooper.
The motion carried by a 6 to 0 vote.
a) Approve Minutes: Regular Meeting November 10, 2016 with
additional disbursements $263,235.09
2
Minutes of
BOARD OF TRUSTEES
REGULAR MEETING
December 8, 2016 Laura Moreau, Clerk
b) Accept November 2016 Treasurer’s Report
c) Receive November 2016 Monthly Reports: Building,
Electrical, Plumbing, Mechanical, Ordinance, Fire, Police,
CDBG, Assessing, IT, Comp Time and Natural Resources
d) Authorize payment of bills as presented, totaling $97,446.62
e) Designate the Oakland Press as official Legal Publication for
2017 and authorize Clerk to execute the 2017 Advertising
contract.
f) Establish 2017 Township Board meeting dates as the second
Thursday of each month beginning at 7:30 pm.
g) Approve 2017 monthly healthcare reimbursement amounts
as detailed in the November 22, 2017 memo from Treasurer
Dubre.
h) Approve Clerk’s attendance at MTA Finance course with
overnight accommodations at a total cost of $386.43.
i) Dominion Payroll Services – Authorize Clerk and Treasurer
to review and approve required 3rd party agreements.
j) Approve change in insurance companies rom Trident to
Selective with no changes in policy limits effective 1‐1‐17.
k) Adopt Resolution 2016‐18 to adopt the annual Opt Out
Option as set forth in 2011 Public Act 152, the publicity
Funded Health Insurance Contribution Act.
l) Establish employs contribution to medical plan as follows:
$50/month for single; $100/month for two‐person; and
$200/month for family coverage.
Old Business:
1. Second Reading – Aircraft Restrictions: Amendment to Code of Ordinances
Section 22‐193
Supervisor Walls explained that this amendment would make it a violation to make a
landing on an inland lake in an aircraft, airplane, sailplane, seaplane or helicopter.
* Trustee Hensler moved to adopt the Springfield Township Code of
Ordinances Chapter 22 Article VII, Section 22‐193 Aircraft Restrictions as
published and to take effect on notice of adoption. Trustee Vallad
supported the motion. Vote on the motion. Yes: Dubre, Hensler, Hopper,
Moreau, Vallad and Walls; No: none; absent: Cooper. The motion carried
by a 6 to 0 vote.
3
Minutes of
BOARD OF TRUSTEES
REGULAR MEETING
December 8, 2016 Laura Moreau, Clerk
New Business:
1. First Reading – Springfield Township rezoning of the following properties:
12800 Andersonville Road to PS‐public Service from R1–One Family
Residential; 700 Broadway to PS–Public Service from R3‐One Family
Residential; and 9482 Andersonville to PS‐public Service from R1 One Family
Residential
Supervisor Walls explained that the three properties in question are owned by the
Township and are to be rezoned as Public Service and are either proposed or currently used
for fire stations. He further explained the Public Service zoning uses, specifically
mentioning fire station as a use that can only be located within a Public Service zoning
district.
Supervisor Walls apologized that at the Public Hearing before the Planning Commission,
the intended use of the rezoned properties was not made clear.
Board members received copies of the materials reviewed by the Planning Commission as
well as a PowerPoint presentation provided by the property owners in opposition to
rezoning the parcel at 9482 Andersonville Road. Supervisor Walls further explained that
the Planning Commission recommended rezoning of all three parcels, although not
unanimously on the property at 9482 Andersonville Road.
Each parcel was brought before the board separately.
Supervisor Walls explained that the property at 9482 Andersonville Road was obtained by
the Township in the late 1990’s with the intent of building a fire station to cover the
southeast quadrant of the Township.
* Clerk Moreau moved to authorize the Clerk to publish for Second Reading
the rezoning of the 6.05 acre parcel located at 9482 Andersonville Road to
PS‐Public Service from R1‐One Family Residential, Parcel ID number 0735‐
203‐012. Trustee Hopper supported the motion. Vote on the motion. Yes:
Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No: none; absent:
Cooper. The motion carried by a 6 to 0 vote.
Supervisor Walls explained that the property at 700 Broadway is the current location of
Fire Station 1 and is currently zoned residential.
4
Minutes of
BOARD OF TRUSTEES
REGULAR MEETING
December 8, 2016 Laura Moreau, Clerk
* Trustee Hopper moved to authorize the Clerk to publish for Second
Reading the rezoning of the 0.88 acre parcel, ID # 07‐17‐177‐0138 known
as 700 Broadway from R3‐One Family Residential to PS‐Public Service.
Trustee Hensler supported the motion. Vote on the motion. Yes: Dubre,
Hensler, Hopper, Moreau, Vallad and Walls; No: none; absent: Cooper.
The motion carried by a 6 to 0 vote.
Supervisor Walls explained that the property at 12800 Andersonville Road is the vacant
building previously used as a Masonic Temple.
* Trustee Hopper moved to authorize the Clerk to publish for Second
Reading the rezoning of the 1.29 acre parcel ID # 07‐17‐327‐001 known as
12800 Andersonville Road from R3‐One Family Residential to PS‐Public
Service. Trustee Vallad supported the motion. Vote on the motion. Yes:
Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No: none; absent:
Cooper. The motion carried by a 6 to 0 vote.
2. Kingston Pointe Exhibit B Amendment
Supervisor walls explained the two‐part request to modify the Exhibit B of the Kingston
Pointe Condominium complex. The first part requested to remove the woodchip path that
was highlighted in the memo included in the Board packet, due to maintenance and privacy
concerns. The second part of the request is to expand the current visitor parking area on
either side to give a total of 8 spaces.
Rich Kowal, president of Kingston Pointe Condo Association distributed a copy to each
Board member of the changes to be made to the parking area. He also explained the
concern of the residents about the maintenance of the wood chipped pathways. Mr. Kowal
shared his plan to use monies saved from pathway development to use for the parking
space additions.
Trustee Hopper asked what required funds would be for escrow. Supervisor Walls
commented that he did not know.
Trustee Cooper arrived at 7:48 p.m.
Trustee Vallad asked is the new parking spaces would be hard surface. Mr. Kowal replied
that they would be.
5
Minutes of
BOARD OF TRUSTEES
REGULAR MEETING
December 8, 2016 Laura Moreau, Clerk
Supervisor Walls reminded the Board and Mr. Kowal that fees required for engineering
drawings, necessary legal documents, revisions to the master deed (if necessary) and an
escrow fee for legal review by the Township attorney would be the responsibility of either
the association or the builder.
* Trustee Hopper moved to amend the Kingston Pointe Exhibit B specifically
to eliminate the woodchip walking path that starts from the rear of
Building A, proceeding behind Building B to Building E to Kingsway, further
continuing next to Building F to the concrete sidewalk at Ridge Valley; and
further to allow the expansion of the guest parking lot in the street island,
expanding from the approved 4 spaces to 8 spaces, subject to the
Association or builder providing professionally produced Exhibit B
drawings, an attorney prepared master deed revision and an escrow of
$500.00 to cover the Township Attorney’s review of said documents;
Further any revisions must be approved as required by the master deed.
Treasurer Dubre supported the motion. Vote on the motion. Yes: Cooper,
Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No: none; absent:
none. The motion carried by a 7 to 0 vote.
3. Board of Review Appointments
Supervisor Walls explained that the appointments to the Board of Review are made for a
2‐year term beginning on the odd number years. Two of the current three members of the
Board of Review have agreed to stay on the Board, but the third, John Oetjens has moved
out of the Township. His replacement should be appointed to serve through December of
2016 as well as the 2—year term. In addition, Statute changed to allow an alternate Board
member to serve when any Board member is unavailable. Supervisor Walls recommended
Bradley Jernigan for the Board member and Donna Sanford for the alternate; both come
highly recommended with excellent professional backgrounds including real estate.
* Trustee Vallad moved that the Township Board appoint Bradley Jernigan
for the balance of the current Board of Review term; further to re‐appoint
Sheryl Wendt, Tom DeLuca and Bradley Jernigan to the Board of Review
for 2017 and 2018; Further to appoint Donna Sanford as alternate for the
Board of Review for 2017 and 2018. Trustee Cooper supported the
motion.
Trustee Hensler commented that she believes these to be two excellent choices.
Donna Sanford thanked the Board for the opportunity.
6
Minutes of
BOARD OF TRUSTEES
REGULAR MEETING
December 8, 2016 Laura Moreau, Clerk
Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper, Moreau, Vallad
and Walls; No: none; absent: none. The motion carried by a 7 to 0 vote.
4. Reimbursements from Stewardship Endowment Properties Fund
Treasurer Dubre included a memo in the Board packet explaining the request for the
interest funds from the 2016 Stewardship Endowment Fund, further expressing her
concern about not having funds to accomplish projects that might arise in the spring out of
the 2017 budget.
Clerk Moreau asked for discussion to occur with Sara Richmond and Mike Losey concerning
the future projects and the priority of those projects. Clerk Moreau expressed concern that
if Stewardship Endowments funds were not available, the development of River Run
Preserve should not go by the wayside but instead be brought to the Board for review.
Park Director Sara Richmond gave an overview of the progress of River Run and of its future
potential projects.
Clerk Moreau stated that she is in favor of transferring the interest from the Endowment
Fund to the Stewardship Fund for the Park’s use. Trustee Hopper and Trustee Vallad
agreed. Trustee Vallad added that he wants to clear up confusion as to who is allowed to
spend from the fund.
Supervisor Walls replied that the Endowment Fund Agreement is very specific that the
Board makes the decision as to use of Endowment Fund interest. Supervisor Walls believes
that the funds should be transferred from the Stewardship Fund to reimburse the General
Fund for the work that was done that was funded by the General Fund at the River Run
location.
Clerk Moreau clarified that she believes the Boards’ goal and intent is to finish the River
Run Project in 2017. The Board discussed priorities and expressed confidence that the
Natural Resource Manager and the Parks Director will continue to work effectively.
Trustee Cooper felt that reimbursing the 2016 General Fund makes sense to clean up this
year and consider 2017 as a separate year with separate projects.
7
Minutes of
BOARD OF TRUSTEES
REGULAR MEETING
December 8, 2016 Laura Moreau, Clerk
* Supervisor Walls moved that the Board authorize the Treasurer to transfer
any interest earned on the Endowment Fund since it has been acquired to
the Stewardship Endowment Fund; further authorize reimbursing the
Parks Fund out of the Stewardship Fund for expenditures at River Run in
2016, and authorize the reimbursement of the General Fund for
expenditures on River Run; and further request recommendations from
the Natural Resource Manager and Parks Director no later than the
February Regular Board Meeting for recommendations on the
amendments to the Stewardship Fund 2017 budgets and
recommendations on funding of the projects that were planned for 2017
or reduction of the plans. Trustee Cooper supported.
Trustee Cooper mentioned that Director Richmond said that it might not be until April
when they would be able to get back into the park to see what kind of repair work is needed
and asked why the February deadline.
Supervisor Walls replied that only a budget amount is requested, not a specific proposal.
Clerk Moreau questioned how the amount to repair could be determined if staff is not able
to get into the park?
Sara Richmond elaborated on the question mentioning new culverts with new fill and the
erosion and settling that can occur.
Supervisor Walls offered an amendment to his motion to clarify the Board’s approval of the
use of funds. No support on amendment at that time.
Treasurer Dubre asked if the intent of the motion used the amounts provided in her memo
and further clarified amounts available for reimbursement and that Parks reimbursement
was approved in bills list.
Board members discussed the motion and the figures in Treasurer Dubre’s memo. Also
discussion on whether Parks reimbursement should be part of the motion. Walls felt that
Parks reimbursement should be part of the motion but the discussion will provide clarity
for SSAC and Park Commission.
Clerk Moreau reviewed Supervisor Walls’ amended motion, Walls and Cooper agreed.
8
Minutes of
BOARD OF TRUSTEES
REGULAR MEETING
December 8, 2016 Laura Moreau, Clerk
* Supervisor Walls moved that the Board authorize the Treasurer to transfer
interest earned on the Endowment Fund in the amount of $4,200; to the
Stewardship Fund further to authorize reimbursement to the General
Fund in the amount of $2,234.38 from the Stewardship Fund for the
expenses on River Run Preserve and further request recommendations
from the Natural Resource Manager and Parks Director for a plan to
complete pathways project at the River Run Preserve with the
understanding that no expenses shall be charged to the Stewardship Fund
until review by the Board and approval of the plan. Trustee Cooper re‐
supported.
Supervisor Walls recommended that the Board and the Parks Commission meet on the use
of the funds since working agreements are different from when the SSAC agreement was
initiated.
Sara Richmond agreed and asked how soon the meeting should be scheduled. Walls
responded sometime before June.
Supervisor Walls asked that the list of park projects be generated and used as a topic for
discussion at this meeting
Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper, Moreau, Vallad
and Walls; No: none; absent: none. The motion carried by a 7 to 0 vote.
5. Oakland County No Haz 2017 Participation
Treasurer Dubre reviewed the memo supplied in the Board packet stating that everything
in the contract was the same as 2016 with a few exceptions.
Springfield Township had 164 cars go through the program in 2016, with over 50% of the
waste being electronic.
The Board agreed that the continuation of the NO‐Haz program in 2017 is necessary and
that staying at the flat rate of $10/car is desirable.
Treasurer Dubre also asked if an employee of Springfield Township could be paid a flat rate
of $125 to be the Springfield Representative to the county at the next event. The $125
would be paid to the county of no representative was sent from the Township.
9
Minutes of
BOARD OF TRUSTEES
REGULAR MEETING
December 8, 2016 Laura Moreau, Clerk
Clerk Moreau commented that the County is in need of manpower at these events, not
money, so it makes sense to send them bodies and not funds.
* Clerk Moreau moved to adopt Resolution 2016‐17 to adopt the North
Oakland Household Hazardous Waste Consortium and authorize the
Supervisor to execute the inter‐local agreement with Oakland County.
Trustee Vallad supported the motion. Vote on the motion. Yes: Cooper,
Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No: none; absent:
none. The motion carried by a 7 to 0 vote.
6. Establish 2017 Allocations, Rents and Charges
Treasurer Dubre reviewed her memo included in the Board packet and highlighted changes
from current practice.
* Treasurer Dubre moved to adopt the 2017 allocations, rents and charges
for services as presented in Treasurer Dubre’s November 28, 2016 memo
with the understanding that these are to remain in effect until the Board
has formal action to make such changes and shall remain in effect until
that time; Additionally authorize the Treasurer to transfer $50,000 to the
Pathway fund and $50,000 to the Improvement Revolving Fund from the
unassigned General Fund balance after January 1, 2017. Trustee Hopper
supported the motion. Vote on the motion. Yes: Cooper, Dubre, Hensler,
Hopper, Moreau, Vallad and Walls; No: none; absent: none. The motion
carried by a 7 to 0 vote.
7. Set 2017 Job Descriptions and Salaries
Supervisor Walls explained the change in job description from Supervisor Administrative
Assistant to Planning Administrator/Supervisor’s Assistant represents additions to what the
current Administrative Assistant Erin Mattice is performing that had not been reflected on
the job description in addition to new responsibilities.
Trustee Hopper commented that it’s very lucky to find one person to assume this role.
* Treasurer Dubre moved to approve the new job description for Planning
Administrator/Supervisor’s Assistant effective December 8, 2016 as
presented with revision in Education and Training #3 as a Full Time, Non‐
Exempt employee. Trustee Hopper supported the motion.
10
Minutes of
BOARD OF TRUSTEES
REGULAR MEETING
December 8, 2016 Laura Moreau, Clerk
Clerk Moreau clarified that the salary change is effective in 2017.
Vote on the motion. Yes: Cooper, Dubre, Hensler, Hopper, Moreau, Vallad
and Walls; No: none; absent: none. The motion carried by a 7 to 0 vote.
Clerk Moreau provided an overview of her memo dated December 2, 2016 which outlines
the changes made to the regular part time position due to outsourcing payroll services, as
well as a new Election Technician job description. This memo was included in the Board
packet.
Treasurer Dubre confirmed that the changes requested would become effective on January
1, 2017.
* Trustee Hensler moved to approve the job description for Election
Technician as presented as a flexible part‐time position with an hourly
wage of $14 to $18 per hour; position effective January 1, 2017. Trustee
Vallad supported the motion. Vote on the motion. Yes: Cooper, Dubre,
Hensler, Hopper, Moreau, Vallad and Walls; No: none; absent: none. The
motion carried by a 7 to 0 vote.
A memo from Supervisor Walls was included in the Board packet which explained the salary
changes from the material presented with the budget approval.
Clerk Moreau wanted to clarify that the Voter Registration Clerk position is now the
Election Technician and will currently be at a rate of $18/hour.
Treasurer Dubre commented on the “paid on‐call” probationary firefighters and asked if
they would receive the $9/hour rate of a probationary or a $12/hour rate of an on‐call
firefighter. Walls responded they would be paid the probationary rate.
Other concerns were expressed by various Board members about covering the station,
probationary firefighters performing skills for which they were not trained and
probationary firefighters taking the place of a qualified firefighter.
Chief Feichtner clarified that the probationary firefighters are not working in replacement
of regular firefighters but if present, would be included on a run for observation purposes
unless they’ve passed the point in their training that they would be authorized to perform
a duty.
11
Minutes of
BOARD OF TRUSTEES
REGULAR MEETING
December 8, 2016 Laura Moreau, Clerk
Clerk Moreau expressed concern for the complicated pay system for the fire department,
commenting on the number of rates for the different skill levels and time. However, she
noted that she is working with Ann Pliska on a spreadsheet to insure how we track who’s
doing what. She complimented Anna on her work so far with the fire department.
Chief Feichtner echoed Clerk Moreau’s praises of Anna.
Trustee Cooper asked why the pay rates have not changed in the past four years for some
Fire Department Non‐Salary categories.
Chief Feichtner replied that there is a standard rate across northern Oakland County for
shift coverage.
* Treasurer Dubre moved to approve the 2017 Salary amounts as provided
in the Supervisor’s recommendation memo dated December 1, 2016 for all
salary positions for 2017 with the exception of any elected positions with
the changes noted by Clerk Moreau for position of the Election Technician
along with the 2017 Fire Department non‐salary (hourly) December 1,
2016 memo as provided by the Supervisor for 2017. Clerk Moreau
supported the motion. Vote on the motion. Yes: Cooper, Dubre, Hensler,
Hopper, Moreau, Vallad and Walls; No: none; absent: none. The motion
carried by a 7 to 0 vote.
On the subject of Pay for Salary employees, Trustee Vallad commented on the pay increase
per meeting for Trustees is equivalent to an 8% increase and suggested that it not be so
generous.
Various Board members disagreed and confirmed that the pay increase should be higher
since the meeting rate has not been changed in many years.
* Clerk Moreau moved to set the elected officials salary for 2017 as follows:
Supervisor at $73,900 per year, Clerk at $64,500 per year, Treasurer at
$64,500 per year, Trustees with an annual pay of $2,650 plus a per‐meeting
pay of $125. Treasurer Dubre supported the motion. Vote on the motion.
Yes: Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and Walls; No: none;
absent: none. The motion carried by a 7 to 0 vote.
12
Minutes of
BOARD OF TRUSTEES
REGULAR MEETING
December 8, 2016 Laura Moreau, Clerk
8. Budget Amendments: 2016 General Fund, Fire Fund, Lake Improvement
Fund, Cable Fund, Building Department Fund Improvement Revolving Fund
and Parks and Recreation Fund
Supervisor Walls included a memo in the Board packet but an addition was made due to
an invoice received prior to the meeting.
Trustee Vallad asked if the $150,000 decrease for Public Works was specific money and
asked if the Civic Center roof project was completed.
Supervisor Walls answered the roof was not completed and gave a summary of the public
works increase, mentioning road matching and Dixie Highway improvement.
* Clerk Moreau moved to approve the following amendments to the 2016
budgets: in the General Fund, no change to total revenue, in expenditures
increase the Cemetery cost center $3,500 from $10,800 to $14,300; in the
Payroll cost center increase $2,500 from $0 to $2,500; in General Services
increase $27,600 from $426,350 to $453,950; in Ordinance Department
increase $9,300 from $34,300 to $43,600; in Public Works decrease
$150,000 from $371,500 to $221,500; bringing total expense to a decrease
of $107,100 from $2,293,200 to $2,186,100. In the 2016 Fire Fund Budget,
no change to total revenue, in expenses equipment cost center increases
$5,000 from $115,200 to $120,200; Fund Reserve decreases $5,000 from
$11,000 to $6,000 with no change to total expense. In the Lake
Improvement fund, expenses increased $80,000 from $213,500 to
$293,500 and total expenses change the same with no change to total
revenue. In the Cable Fund, no change to revenues, in expenditures;
General Services cost center increases $5,000 from $45,900 to $50,900;
Capital outlay decreases $10,000 from $10,000 to $0; Total expenses
decrease $5,000 from $55,900 to $50,900. In the Building Department, no
change to total revenue; in expenditures, Contract Services cost center
increase $10,700 from $112,500 to $123,200; Operating cost center
decreases $8,700 from $17,600 to $8,900; Contingency decreases $2,000
from $2,000 to $0; no change to total expenses. In the Improvement
Revolving Fund, Revenue remains unchanged, in expenses increase $100
from $500 to $600 with total expenses increasing the same $100 from $500
to $600. In the 2016 Park Fund Budget, Revenues remain unchanged; in
expenses, the Commission Personal cost center decreases $1,000 from
$7,700 to $6,700; Credit Card Services cost center increases by $1,000 from
$1,200 to $2,200; in the Stewardship cost center decreases by $11,750
13
Minutes of
BOARD OF TRUSTEES
REGULAR MEETING
December 8, 2016 Laura Moreau, Clerk
from $16,000 to $4,250; in the Maintenance Personal cost center increase
by $11,750 from $98,500 to $110,250; Total expenditures is unchanged
remaining at $647,950. Trustee Hopper supported the motion. Vote on
the motion. Yes: Cooper, Dubre, Hensler, Hopper, Moreau, Vallad and
Walls; No: none; absent: none. The motion carried by a 7 to 0 vote.
Public Comment:
None.
Adjournment:
Hearing no other business, Supervisor Walls adjourned the meeting at 9:11 pm.
_______________________________
Collin W. Walls, Supervisor
_______________________________
Laura Moreau, Clerk
REGULAR MEETING
December 8, 2016
Township of Springfield Laura Moreau, Clerk
BILLS PRESENTED FOR PAYMENT: GENERAL FUND
Greg Kazmierski $ 11.23
Springfield Twp. Parks and Rec. (2) 895.20
Arlene Badgley 26.48
Verizon Wireless (2) 314.80
DTE Energy – Street Lighting 2,494.71
Coffee Break Service, Inc. 72.00
Quill (2) 275.44
Allied Construction 52,101.00
Michigan Assessors Association 225.00
Vicki Sievers 81.00
Blue Care Network 13,271.14
Jamie Dubre 65.88
Dennis Vallad 232.48
Road Commission for Oakland County 170.39
Laura Moreau (2) 194.40
Oakland County Clerks Assoc. 90.00
Andersonville Cemetery 3,000.00
Schindler Elevator Corp. (2) 6,254.00
American Water 33.00
Batteries & Bulbs (2) 180.65
Kerton Lumber 7.25
Smith’s Disposal 41.60
Marc Cooper 462.68
Karen Binasio 777.82
Collin Walls 73.98
TOTAL $ 81,352.13
BILLS PRESENTED FOR PAYMENT: FIRE FUND
Blue Care Network $ 1,731.08
Road Commission for Oakland County 1,006.92
Bear claw Bags 197.90
Auto Zone 32.99
David Broquet 25.00
Clyde’s Frame & Wheel Services 402.19
Holly Auto (2) 21.66
ISG Infrasys 55.00
Mazza Auto Parts 53.26
Moore Medical 151.68
Nye Uniform (2) 101.17
REGULAR MEETING
December 8, 2016
Township of Springfield Laura Moreau, Clerk
Office Depot (4) 414.51
Petty Cash (4) 54.23
State Wire & Terminal Inc. 143.13
Suburban Office 29.78
University Lawn Equipment, Inc. 69.95
Waterway of Michigan, LLC (2) 4,261.66
TOTAL $ 8,752.11
BILLS PRESENTED FOR PAYMENT: POLICE FUND
Verizon Wireless $ 100.94
TOTAL $ 100.94
BILLS PRESENTED FOR PAYMENT:CABLE TV FUND
General Fund $ 300.00
TOTAL $ 300.00
BILLS PRESENTED FOR PAYMENT: BUILDING DEPARTMENT
General Fund (2) $ 946.77
Jeff Spencer 405.00
Jeff Shafer 1,125.00
Ron Shelton 766.03
Doug Weaver 940.88
Merle West (2) 1,677.01
Brian Claycomb 230.75
TOTAL $ 6,091.44
BILLS PRESENTED FOR PAYMENT: LAKE IMPROVEMENT
FUND
None $ 0.00
TOTAL $ 0.00
BILLS PRESENTED FOR PAYMENT: SOFTWATER LAKE FUND
PLM Lake & Land Management Corp $ 850.00
TOTAL $ 850.00
BILLS PRESENTED FOR PAYMENT:ELIZA LAKE FUND
None $ 0.00
TOTAL $ 0.00
GRAND TOTAL FOR ALL FUNDS $ 97,446.62
REGULAR MEETING
December 8, 2016
Township of Springfield Laura Moreau, Clerk
ADDITIONAL DISBURSEMENTS ~ November 2016
for Approval at December 2016
Township of Springfield Laura Moreau, Clerk
ADDITIONAL DISBURSEMENTS:GENERAL FUND
Boss Engineering $ 250.00
21st Century Media 1,085.06
Absolute Building Maintenance 1,750.40
Advanced Marketing Partner 905.48
Arlene Badgley 37.80
Beth Sexton 27.00
BS&A Software 3,249.75
Calypso Signs, LLC 4,400.00
Cardmember Service 985.57
Carlisle Wortman Assoc. (3) 1,630.00
Carol Ann Jones (2) 38.61
Christine Maiorana 152.00
Clarkston Paper (2) 1,263.54
CAN Surety 471.50
DTE Energy 1,167.09
Erin A Mattice (2) 266.00
Fire Fund 891.98
Greg Kazmierski 16.90
Holly Area Youth Assistance 3,200.00
Impressive Printing 480.00
Maurer’s Textile Rental 55.50
Michigan Township Assoc. 31.50
Paetec 919.44
Quill (2) 437.84
Road Commission for Oakland County 28,263.68
Security Corporation 924.16
Springfield Twp. Parks & Rec. 1,756.77
State of Michigan 525.00
Technology Solutions, LLC 100.00
Unicare 220.00
Unum 396.96
Weingartz 29.50
Zero Waste USA 53.50
TOTAL $ 55,982.53
ADDITIONAL DISBURSEMENTS ~ November 2016
for Approval at December 2016
Township of Springfield Laura Moreau, Clerk
ADDITIONAL DISBURSEMENTS:FIRE FUND
Auto Parts by Mazza (3) 39.69
Battery Products, Inc. 166.20
Bowman Auto Center, Inc. 1,101.66
Byers Wrecker Service 280.00
Cardmember Service 1,489.01
Comcast (2) 515.23
Consumers Energy (2) 141.84
Cynergy Products (2) 13,685.80
DTE Energy 94.95
First Due 75.00
Gorno Ford 34,669.00
Halt Fire, Inc. 2,211.58
NYE Uniform (5) 877.97
Oakland County – Sheriff’s Dept. 1,889.37
Occupational Health Center 263.50
Office Depot (5) 429.95
Unicare 70.59
Unum 130.45
Witmer Public Safety Group (2) 244.52
TOTAL $ 58,451.31
ADDITIONAL DISBURSEMENTS:POLICE FUND
Oakland County Sheriff’s Dept. $ 138,830.58
TOTAL $ 138,830.58
ADDITIONAL DISBURSEMENTS:CABLE TV FUND
AVI Systems, Inc. $ 2,788.30
Charter Township of Independence 1,500.00
Unicare 3.70
Unum 5.87
TOTAL $ 4,297.87
ADDITIONAL DISBURSEMENTS:BUILDING DEPT FUND
Carlisle/Wortman, Assoc. (3) $ 5,272.80
TOTAL $ 5,272.80
ADDITIONAL DISBURSEMENTS ~ November 2016
for Approval at December 2016
Township of Springfield Laura Moreau, Clerk
ADDITIONAL DISBURSEMENTS: LAKE IMPROVEMENT
FUND
None $ 0.00
TOTAL $ 0.00
ADDITIONAL DISBURSEMENTS: SOFTWATER LAKE
FUND
State of Michigan $ 400.00
TOTAL $ 400.00
ADDITIONAL DISBURSEMENTS:ELIZA LAKE FUND
None $ 0.00
TOTAL $ 0.00
GRAND TOTAL-ADDL. DISB. - ALL FUNDS $ 263,235.09