HomeMy WebLinkAboutInterlocal Agreements - 2018.02.21 - 6989
March 15, 2018
Michigan Department of State
Office of the Great Seal Richard H. Austin Building, 1st Floor
430 W. Allegan Lansing, MI 48918
Dear Office of the Great Seal:
On February 1, 2018 the Board of Commissioners for Oakland County entered into an agreement per MR #18028 –
Sheriff’s Office – Fire Dispatch Service Agreement with the Charter Township of Independence April 1, 2018 – March 31, 2021.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and the Charter Township of Independence and the authorizing Board of Commissioners Resolution are enclosed for filing by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds County Service Center, Building #12 East
1200 N. Telegraph Rd. Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County
Donna Dyer, Corporation Counsel, Oakland County Dale Cunningham, Business Manager, Oakland County Sheriff’s Office
Patrick Kittle, Supervisor, Charter Township of Independence
Enclosures
Regular Meeting Charter Township of Independence Township Board Minutes - FINAL February 6, 2018 Page 1 of 6
REGULAR MEETING CHARTER TOWNSHIP OF INDEPENDENCE TOWNSHIP BOARD MINUTES February 6, 2018 A. CALL TO ORDER: Supervisor Kittle called the meeting to order at 6:00 p.m. at the Independence Township Hall, 6483 Waldon Center Drive, Clarkston, Michigan. B. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA:
C. ROLL CALL: Present: Patrick J. Kittle, Supervisor Barbara A. Pallotta, Clerk Paul A. Brown, Treasurer Jose Aliaga, Trustee
Rachel J. Loughrin, Trustee Ronald A. Ritchie, Trustee Andrea K. Schroeder, Trustee Absent: None
Others Present: Wendy Hillman, Finance Director Mitch Petterson, Fire Chief Derek Smith, PR&S Director Rick Yaeger, Budget and Operations Analyst.
Nancy Faught, Hubbell, Roth & Clark, Inc. Steven Joppich, Johnson, Rosati, Schultz & Joppich, P.C.
There was a quorum present. D. APPROVAL OF AGENDA: Motion #2018-02-021: Clerk Pallotta moved to APPROVE the February 6, 2018 Regular Meeting Agenda
as amended by RELOCATING Regular Business Item M-10, Request to Award Bids - Capital Improvement Bond Administrative Services and Approve 2018 Budget Amendment #4 AFTER Regular Business Item M-01 and ADD the LATE SUBMITTAL agenda item Request to Appoint/Reappoint Board and Committee Members as Item M-12. Seconded by Trustee Ritchie. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0. E. CLOSED SESSION / BUDGET SESSION / STUDY SESSION: None F. BOARD / PUBLIC ANNOUNCEMENTS: Trustee Aliaga announced the passing of former U. S. Representative Joe Knollenberg on Tuesday, February 6th at the age of 84. Trustee Aliaga reported that a resident informed him about a vehicle break-in and recommended that all residents report these types incidents directly the Oakland County Sheriff’s substation. Trustee Schroeder announced that the Clarkston High School Drama Club is presenting Mary Poppins beginning February 15 through February 18th at the Clarkston High School Performing Arts Center.
Regular Meeting Charter Township of Independence Township Board Minutes - FINAL February 6, 2018 Page 2 of 6
G. PUBLIC COMMENT: None H. PUBLIC HEARING: None I. PRESENTATIONS AND REPORTS: 1. Presentation: Supervisor’s Update (Patrick J. Kittle, Supervisor) Supervisor Kittle and the Township’s attorney met with representatives of the Clarkston Independence District Library today to discuss possible future options related to the Sashabaw Corridor Improvement Authority.
2. Report: Insurance Services Office (ISO) Reevaluation and Report of Change in Public Protection Class (PPC) Rating - Fire Department (Mitch Petterson, Fire Chief) Chief Petterson provided an overview of the ISO rating system and evaluation classifications. He informed the Board that the Township’s ratings improved after the November 2017 evaluation; receiving a PPC of
3 for all areas. He noted Independence Township is in the top 11% of communities across the nation with this rating. J. CARRYOVER / POSTPONED AGENDA ITEMS: None K. CONSENT AGENDA: Motion #2018-02-022: Trustee Schroeder moved to APPROVE the February 6, 2018 Consent Agenda as presented. Seconded by Trustee Ritchie. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0. 1. Approval of the Board of Trustees Regular Meeting Minutes of January 23, 2018 (Barbara A. Pallotta, Clerk) Motion #2018-02-022-1: Moved to APPROVE the Board of Trustees Regular Meeting Minutes of January 23, 2018 as presented. 2. Approval of the Payroll of January 26, 2018 and Check Run of January 30, 2018 for a Total Amount of $1,232,609.56. (Barbara A. Pallotta, Clerk) Motion #2018-02-022-2: Moved to APPROVE Payroll of January 26, 2018 in the amount of $225,286.46 and the Check Run of January 30, 2018 in the amount of $1,007,323.10 for a total amount of $1,232,609.56 L. ITEMS REMOVED FROM THE CONSENT AGENDA: None M. REGULAR BUSINESS: 1. Approval of 2018 Budget Amendment #2 - Easement Costs for North Sashabaw Road Project (Patrick J. Kittle, Supervisor) Motion #2018-02-023: Clerk Pallotta moved to APPROVE 2018 Budget Amendment #2 as presented in the amount of $116,068.00 and DIRECT the Township Supervisor to sign and/or accept the easements and any related easement documentation as the authorized representative of the Township. GENERAL FUND INCREASE/
Regular Meeting Charter Township of Independence Township Board Minutes - FINAL February 6, 2018 Page 3 of 6
Expenditures DESCRIPTION (DECREASE)
Township Board
- INCREASE 101-101-818.000-Nth Sash (Cont Serv) $116,068.00
Seconded by Trustee Ritchie. VOTE: Yes: All-7; No: None: Absent: None. Motion CARRIED 7-0.
10. Accept Proposals - Capital Improvement Bond Administrative Services and Approval of 2018 Budget Amendment #4 (Patrick J. Kittle, Supervisor) Steven Joppich summarized the overall bond process and the need for assistance from professional bond counsel, and bond financial and administrative consulting services as this project proceeds. Accept the Proposal for Bond Counsel Services
Motion #2018-02-024-a: Clerk Pallotta moved to ACCEPT the proposal submitted by Dickinson Wright, PLLC of Troy, Michigan for bond counsel services in relation to securing bond financing for completion of
the final phase of the Sashabaw CIA Development & TIF Plan and DIRECT the Supervisor to sign the engagement letter as the authorized representative of the Township SUBJECT to Township Attorney
review of same. Seconded by Trustee Schroeder. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0. Accept the Proposal for Bond Financial and Administrative Services
Motion #2018-02-024-b: Clerk Pallotta moved to ACCEPT the proposal submitted by Hutchinson,
Shockey, Erley & Co. of St. Clair Shores, Michigan for bond financial and administrative consultant services in relation to securing bond financing for completion of the final phase of the Sashabaw CIA Development & TIF Plan and DIRECT the Supervisor to sign the engagement letter as the authorized representative of the Township SUBJECT to Township Attorney review of same. Seconded by Trustee
Ritchie. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0. Approval of 2018 Budget Amendment #4
Motion #2018-02-024-c: Clerk Pallotta moved to APPROVE 2018 Budget Amendment #4 for costs associated with capital improvement bond administrative services for the Sashabaw CIA Development
and TIF Plan as follows: GENERAL FUND INCREASE/ Expenditures DESCRIPTION DECREASE)
Township Board Dept. - INCREASE 101-101-818.000-Nth Sash (Cont. Serv.) $32,250.00 Seconded by Trustee Aliaga. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0. 2. Approval of the 2017-2018 Specialized Services Third-Party Contract - SMART (Derek Smith, PRS Director, Barbara Rollin, Senior Division Supervisor) Motion #2018-02-025: Trustee Aliaga moved to APPROVE the Specialized Services Operating
Assistance Program Third-Party Contract between Suburban Mobility Authority for Regional
Transportation (SMART) and the Charter Township of Independence and DIRECT the Supervisor to sign the contract as the authorized representative of the Township. Seconded by Trustee Schroeder. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0. 3. Approval of the 2017 Community Development Block Grant (CDBG) Public Service Contract with Springfield Township (Derek Smith, PR&S Director)
Regular Meeting Charter Township of Independence Township Board Minutes - FINAL February 6, 2018 Page 4 of 6
Motion #2018-02-026: Trustee Loughrin moved to APPROVE the Community Development Block Grant
Public Service Contract-PY 2017 between Springfield Township (Municipality) and Independence Township Senior Community Center for the purpose of funding access fees for Springfield Township seniors ages 62 and over to the Independence Township Senior Community Center (Service Agency) in the amount of $17,554.00 and DIRECT the Supervisor to sign the contract as the authorized representative
of the Township. Seconded by Treasurer Brown. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0. 4. Approval of the 2016 Community Development Block Grant (CDBG) Public Service Contract with City of Clarkston (Derek Smith, PR&S Director) Motion #2018-02-027: Trustee Schroeder moved to APPROVE the Community Development Block Grant Public Service Contract PY 2016 between the City of Clarkston (Municipality) and Independence Township Senior Center (Service Agency) in the amount of $6,000 for the purpose of providing transportation services through the Independence Township Senior Transportation Program and DIRECT the Supervisor to sign the Contract as the authorized representative of the Township. Seconded by Trustee Aliaga. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0.
5. Acceptance of Proposal for OPEB Actuarial Services (Wendy Hillman, Finance Director) Motion #2018-02-028: Clerk Pallotta moved to ACCEPT the proposal received from Boomershine Consulting Group, L.L.C of Ellicott City, Maryland for OPEB Actuarial Valuation services in an amount not to exceed $7,630.00 and DIRECT the Clerk to sign the engagement letter as the authorized representative
of the Township. Seconded by Trustee Aliaga. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0. 6. Approval of 2018 Budget Amendment #1 (Rick Yaeger, Budget and Operations Analyst) Motion #2018-02-029: Trustee Ritchie moved to APPROVE 2018 Budget Amendment #1 for as follows:
GENERAL FUND INCREASE/ Revenues DESCRIPTION /(DECREASE) - INCREASE 101-000-699.711 (Transfer from Cemetery) $222,950.00 Expenditures Township Board Dept.
- INCREASE 101-101-818.000-Nth Sash (Cont. Services) $116,048.00 - INCREASE 101-101-818.000-Sth Sash (Cont. Services) $68,667.00 Elections Dept. - INCREASE 101-191-980.001 (Small Equipment) $20,444.00 Data Processing Dept. - INCREASE 101-258-933.000-ECM Proj (Eq. Maint) $1,467.00 Cemetery Dept. - INCREASE 101-276-980.000-Columbar (Equipment) $207,950.00 - INCREASE 101-276-980.000 (Equipment) $15,000.00 SAFETY PATH FUND Expenditures - INCREASE 297-460-980.005 (Pathways) $1,341,365.00 GENERAL CIP FUND Expenditures Township Hall - INCREASE 400-265-980.000 (Equipment) $66,000.00
Regular Meeting Charter Township of Independence Township Board Minutes - FINAL February 6, 2018 Page 5 of 6
- INCREASE 400-265-980.000 (Equipment) $11,600.00 Parks - INCREASE 400-757-974.656-Sprypark (Land Imp Clint Gen) $41,000.00 - INCREASE 400-757-974.656-Sprypark (Land Imp Clint Gen) $40,000.00 - DECREASE 400-757-974.658 (Land Imp Deer Lk Beach) ($20,000.00) - DECREASE 400-757-974.666 (Land Imp McCord Property) ($20,000.00)
- INCREASE 400-757-974.656-Campbldg (Land Imp Clint Gen) $145,050.00 FIRE CIP FUND Revenues - INCREASE 404-000-673.000 (Sale of Fixed Assets) $775,000.00 Expenditures
- INCREASE 404-336-980.000 (Equipment) $1,895,000.00 Seconded by Trustee Aliaga. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0. 7. Amendment to Previously Adopted Motion #2017-08-171 Out-of-State Travel - Fire Marshal (Mitch Petterson, Fire Chief)
Amendment to Previously Adopted Motion #2017-08-171
Motion #2018-02-030: Clerk Pallotta moved to AMEND previously adopted Motion #2017-08-171 as
moved by Trustee Loughrin and seconded by Trustee Aliaga by STRIKING “October 21, 2017 through October 28, 2017” and INSERTING “February 17, 2018 through February 24, 2018”. Seconded by Trustee Aliaga. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0. Approval of Previously Adopted Motion #2017-08-171 as Amended Motion #2017-08-171: Trustee Loughrin moved to APPROVE out-of-state travel SUBJECT to compliance with Independence Township’s Employee Policy and Procedure Manual: Section 311 Expense Reimbursement; Reimbursement for Travel and Mileage for Fire Marshal Bruce Harbin to attend NFA course R1037 - Water Based Fire Protection Plan Review at the National Fire Academy in Emmitsburg, Maryland from February 17, 2018 through February 24, 2018. Seconded by Trustee Aliaga. VOTE: Yes: All-7; No: None; Absent: None. Motion CARRIED 7 to 0. 8. Approval of the 2018-2021 Fire Dispatch Service Agreement and Approval of 2018 Budget Amendment #3 - Fire Department (Mitch Petterson, Fire Chief) Motion #2018-02-031: Trustee Schroeder moved to APPROVE the 2018-2021 Fire Dispatch Service Agreement between the County of Oakland and the Charter Township of Independence EFFECTIVE April
1, 2018 - March 31, 2021; DIRECT the Supervisor to sign the agreement as the authorized representative of the Township, and APPROVE 2018 Budget Amendment #3 as follows: FIRE FUND INCREASE/ Expenditures DESCRIPTION (DECREASE) - INCREASE 206-336-820.000 (Fees to Oakland Co) $5,610.00 Seconded by Trustee Aliaga. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0. 9. Affirmation of Resolution #2014-003 and Extension of Current Independence Township Support Plan to Oakland County Emergency Operations Plan - Fire Department (Mitch Petterson, Fire Chief)
Regular Meeting Charter Township of Independence Township Board Minutes - FINAL February 6, 2018 Page 6 of 6
Motion #2018-02-032: Clerk Pallotta moved to AFFIRM Resolution #2014-003 and EXTEND the currently adopted Charter Township of Independence Support Plan to Oakland County Emergency Operations Plan for a period of sixty (60) days, beginning on February 7, 2018 and ending on April 7, 2018. Seconded by Trustee Ritchie. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0.
10.Award Bids - Capital Improvement Bond Administrative Services and Approval of 2018Budget Amendment #4 (Patrick J. Kittle, Supervisor) - Relocated after Item M-01
11.Approval of Agreement - Fleet Management System - Verizon Networkfleet (Patrick J. Kittle,Supervisor)
Motion #2018-02-033: Trustee Ritchie moved to APPROVE the agreement received from Verizon
Networkfleet, of Grand Rapids, Michigan, as a qualified vendor under the State of Michigan cooperative purchasing program and DIRECT the Supervisor to sign the agreement as the authorized representative of the Township. Seconded by Trustee Aliaga. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0.
12.Appointment/Reappointment of Board and Committee Members – Parks, Recreation & SeniorsAdvisory Committee (Patrick J. Kittle, Supervisor) - LATE SUBMITTAL
Motion #2018-02-034: Clerk Pallotta moved to REAPPOINT Dean Martin and Chris Turner, and APPOINT Rachel Brakke, Mark Logusz and Gregory Rhines as members of the Parks, Recreation &
Seniors Advisory Committee for 3-year terms scheduled to expire on December 31, 2020. Seconded by Trustee Aliaga. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0.
N. COMMUNICATIONS / FUTURE AGENDA ITEMS / REPORTS:
1.Report: Oakland County Sheriff’s Department Monthly Report - December 2017 (Noted and Filed)
O. BOARD MEMBER COMMENTS:
Clerk Pallotta requested that the Township Board Trustees return their policy manuals to the Deputy Supervisor for updating.
Trustee Schroeder congratulated the Parks, Recreation & Seniors Department on their mParks awards. The
Annual Awards will be presented at the mParks Conference & Trade Show on Friday.
P. ADJOURNMENT:
Motion #2018-02-035: Trustee Ritchie moved to ADJOURN the Charter Township of Independence Board of Trustees Regular Meeting at 7:13 p.m. on Tuesday, February 6, 2018. Seconded by Trustee Aliaga. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0.
Barbara A. Pallotta, Clerk Patrick J. Kittle, Supervisor