HomeMy WebLinkAboutInterlocal Agreements - 2018.03.08 - 7009
April 4, 2018
Michigan Department of State
Office of the Great Seal Richard H. Austin Building, 1st Floor
430 W. Allegan Lansing, MI 48918
Dear Office of the Great Seal:
On March 8, 2018 the Board of Commissioners for Oakland County entered into an agreement per MR #18065 –
Department of Economic Development and Community Affairs – Approval of 2018 NO HAZ Interlocal Agreement.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and the Charter Township of Independence, and the authorizing Board of Commissioners Resolution are
enclosed for filing by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds
County Service Center, Building #14 East 1200 N. Telegraph Rd.
Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely, COUNTY OF OAKLAND
Joseph J. Rozell, CERA
Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County Donna Dyer, Corporation Counsel, Oakland County
Whitney Calio, Senior Planner, Waste Resource Management Barb Pallotta, Clerk, Charter Township of Independence
Enclosures
Regular Meeting Charter Township of Independence Township Board Minutes - FINAL December 19, 2017 Page 1 of 6
REGULAR MEETING CHARTER TOWNSHIP OF INDEPENDENCE TOWNSHIP BOARD MINUTES December 19, 2017 A. CALL TO ORDER:
Supervisor Kittle called the meeting to order at 6:10 p.m. at the Independence Township Hall, 6483 Waldon Center Drive, Clarkston, Michigan. B. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA: C. ROLL CALL: Present: Patrick J. Kittle, Supervisor Barbara A. Pallotta, Clerk Paul A. Brown, Treasurer Jose Aliaga, Trustee Rachel J. Loughrin, Trustee
Ronald A. Ritchie, Trustee Andrea K. Schroeder, Trustee (Arrived: 6:16 p.m.) Absent: None Others Present: Wendy Hillman, Finance Director
David McKee, DPW Director Mitch Petterson, Fire Chief There was a quorum present.
D. APPROVAL OF AGENDA:
Motion #2017-12-241: Trustee Aliaga moved to APPROVE the December 19, 2017 Regular Meeting Agenda as presented. Seconded by Treasurer Brown. VOTE: Yes: All-6; No: None; Absent: Schroeder. CARRIED 6 to 0. E. CLOSED SESSION / BUDGET SESSION / STUDY SESSION: None F. BOARD / PUBLIC ANNOUNCEMENTS: Trustee Aliaga announced Clarkston High School will be holding its Music Department’s Holiday Concert on Wednesday, December 19th at 8:00 p.m. G. PUBLIC COMMENT: None H. PUBLIC HEARING: None I. PRESENTATIONS AND REPORTS: 1. Presentation: DPW Addition - Progress Report (David McKee, DPW Director) David McKee provided a PowerPoint presentation of the rendering drawings and photographs on the proposed DPW building renovations and addition,
Regular Meeting Charter Township of Independence Township Board Minutes - FINAL December 19, 2017 Page 2 of 6
2. Presentation: Independence Township 2018 Budget Plan (Wendy Hillman, Finance Director) Wendy Hillman provided a PowerPoint presentation to introduce a new method in presenting the Township’s budget document based on Government Finance Officers Association (GFOA) guidelines. 3. Presentation: North Sashabaw Project Update (Patrick J. Kittle, Supervisor) Supervisor Kittle summarized the most recent developments related to the North Sashabaw Road Project. 4. Presentation: 2018 Supervisor’s Scorecard (Patrick J. Kittle, Supervisor) Supervisor Kittle summarized his 2018 Supervisor’s Scorecard.
J. CARRYOVER / POSTPONED AGENDA ITEMS: None K. CONSENT AGENDA: Motion #2017-12-242: Trustee Ritchie moved to APPROVE the December 5, 2017 Consent Agenda as
presented. Seconded by Trustee Aliaga. VOTE: VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0. 1. Approval of the Board of Trustees Regular Meeting Minutes of December 5, 2017 (Barbara A. Pallotta, Clerk) Motion #2017-12-242-1: Moved to APPROVE the Board of Trustees Regular Meeting Minutes of December 5, 2017 as presented. 2. Approval of the Payroll of December 15, 2017 and Check Run of December 12, 2017 for a Total Amount of $437,846.14. (Barbara A. Pallotta, Clerk) Motion #2017-12-242-2: Moved to APPROVE the Payroll of December 15, 2017 in the amount of $236,090.81 and the Check Run of December 12, 2017, in the amount of $201,755.33 for a total amount of $437,846.14. 3. Approval of 2017 Budget Amendment #44 - General Fund and Fire Fund Budget (Rick Yaeger, Budget and Operations Analyst) Motion #2017-12-242-3: Moved to APPROVE 2017 Budget Amendment #44 as follows: GENERAL FUND INCREASE Expenditures DESCRIPTION /(DECREASE) Town Hall Dept. - DECREASE 101-265-921.000 (Electric) ($3,750.00) Streetlighting Dept. - INCREASE 101-448-925.001 (S.L. SAD) $1,500.00 - INCREASE 101-448-925.002 (S.L. Heather Lakes) $500.00 - INCREASE 101-448-925.003 (S.L. Dixie) $750.00 - INCREASE 101-448-925.005 (S.L. Misc.) $1,000.00 FIRE FUND Expenditures - INCREASE 206-336-818.600 (Profess & Contr Services ALS) $7,500.00 - INCREASE 206-336-863.000 (Vehicle Maintenance) $10,000.00 L. ITEMS REMOVED FROM THE CONSENT AGENDA: None
Regular Meeting Charter Township of Independence Township Board Minutes - FINAL December 19, 2017 Page 3 of 6
M. REGULAR BUSINESS: 1. Adoption of Resolution and Approval of 2018 North Oakland County Household Hazardous Waste Program (NO HAZ) Program (David McKee, DPW Director) Motion #2017-12-243: Trustee Ritchie moved to ADOPT resolution to approve the North Oakland Household Hazardous Waste Interlocal Agreement for 2018 between Oakland County and the Charter
Township of Independence as follows:
STATE OF MICHIGAN COUNTY OF OAKLAND CHARTER TOWNSHIP OF INDEPENDENCE
RESOLUTION 2017-017
THE NORTH OAKLAND HOUSEHOLD HAZARDOUS WASTE CONSORTIUM
WHEREAS, The northern cities, villages, and townships in Oakland County are committed to protection of the natural environment and preventing toxic materials from entering our waterways and landfill resources. WHEREAS, The improper handling and disposal of toxic and poisonous household chemicals also poses a health risk to our citizens. WHEREAS, Recognizing there is a need to provide regular and easily accessible household hazardous waste collection services to North Oakland County residents.
WHEREAS, Collection events for household hazardous waste have become widely accepted as the best way to provide citizens with a safe method of disposal of these toxic and poisonous household chemicals, and for the communities to realize the economies of scale. WHEREAS, Oakland County, through its Waste Resource Management Division, has joined these northern Oakland County communities in creating the North Oakland Household Hazardous Waste Consortium (NO HAZ).
WHEREAS, The NO HAZ Consortium has developed a household hazardous waste collection program.
WHEREAS, A NO HAZ Interlocal Agreement has been drafted to address necessary legal, liability,
and responsibility issues for both the County and the participating communities, and identifies Oakland County’s role in administering and managing the NO HAZ program. WHEREAS, A municipality may charge participating residents a fee to participate in NO HAZ events; Independence Township residents will be charged $10.00 to participate in the 2018 NO HAZ events,
and WHEREAS, The NO HAZ Interlocal agreement establishes a NO HAZ advisory board to assist and advise Oakland County in the development of the NO HAZ program. NOW THEREFORE BE IT RESOLVED, That the Charter Township of Independence hereby APPROVES the attached NO HAZ Interlocal Agreement and DIRECTS the Supervisor to sign the agreement as the authorized representative of the Township, and
BE IT FURTHER RESOLVED, That the Charter Township of Independence hereby appoints David McKee, DPW Director as the Township’s official representative to the NO HAZ Advisory Board, to work with the Oakland County Waste Resource Management Division as needed to plan the NO HAZ
program for 2018.
Regular Meeting Charter Township of Independence Township Board Minutes - FINAL December 19, 2017 Page 4 of 6
Seconded by Trustee Aliaga. ROLL CALL VOTE: Yes: Kittle, Pallotta, Brown, Aliaga, Loughrin, Ritchie, Schroeder; No: None: Absent: None. Motion CARRIED 7-0. 2. Amendment to Previously Adopted Motion #2017-11-228 - Purchase of Ambulances / Fire Department (Mitch Petterson, Fire Chief) Amendment to Previously Adopted Motion #2017-11-228 Motion #2017-12-244: Clerk Pallotta moved to AMEND previously adopted Motion #2017-11-228 as moved by Clerk Pallotta and seconded by Trustee Aliaga by STRIKING “2018” and INSERTING “2017”; INSERTING “and purchase agreement” AFTER “quote” and AFTER “performance bond”. Seconded by Trustee Aliaga. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0.
Approval of Previously Adopted Motion #2017-11-228 as Amended Motion #2017-11-228 as moved by Clerk Pallotta and seconded by Trustee Aliaga to ACCEPT the quote received from Emergency Vehicles Plus of Holland, Michigan through HGACBUY as permitted under Section 3. Standards for Procurement; Articles 1.6 and 3.1 of the Townships Procurement Policy for the
purchase of three (3) 2017 Ford F-450 Wheeled Coach Ambulances in an amount not to exceed $593,390.00; and DIRECT the Supervisor to sign the quote and purchase agreement as the authorized representative of the Township; SUBJECT to legal review of the performance bond and purchase agreement. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0. 3. Adoption of Amendments to the Citizen’s Guide to Special Assessment Districts (SAD) (Kimberly Feigley, Director of Assessing) Motion #2017-12-245: Trustee Schroeder moved to ADOPT amendments to the Citizen’s Guide to Special Assessment Districts (SAD) publication, AUTHORIZE the Assessor to post this information on the Township website and the Clerk to file with approved Township policies. Seconded by Trustee Aliaga. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0.
4. Acceptance of Quote and Approval of 2017 Budget Amendment #43 - BS&A Server (Paul A. Brown, Treasurer) Motion #2017-12-246: Treasurer Brown moved to ACCEPT the quote received from I.T. Right of Bath, Michigan, for professional services associated with the purchase and installation of one (1) BS&A Server
at Township Hall in an amount not to exceed $11,579.25 and DIRECT the Supervisor to sign the quote as the authorized representative of the Township and APPROVE 2017 Budget Amendment #43 as follows: GENERAL FUND INCREASE/ Expenditures DESCRIPTION (DECREASE) Operating Transfers Out - INCREASE 101-965-999.400 (Transfer to Cap Projects) $11,600.00 GENERAL CIP FUND Revenues - INCREASE 400-000-699.101 (Transfer from General) $11,600.00 Expenditures - INCREASE 400-265-980.000 (Equipment) $11,600.00 Seconded by Trustee Schroeder. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0. 5. Adoption of Accounts Payable Policy and Repeal of Accounts Payable Audit Policy (Wendy Hillman, Finance Director)
Regular Meeting Charter Township of Independence Township Board Minutes - FINAL December 19, 2017 Page 5 of 6
a. Adoption of Accounts Payable Policy Motion #2017-12-247-a: Clerk Pallotta moved to ADOPT the Accounts Payable Policy as presented EFFECTIVE January 1, 2018. Seconded by Trustee Ritchie. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0.
b. Repeal of Accounts Payable Policy Motion #2017-12-247-b: Clerk Pallotta moved to REPEAL the Accounts Payable Audit Policy [Motion #2013-01-006] as adopted by the Township Board at their January 8, 2013 Regular Meeting EFFECTIVE January 1, 2018. Seconded by Trustee Ritchie. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7
to 0. 6. Adoption of Policy Amendments - Accounting, Auditing and Financial Reporting Policy (Wendy Hillman, Finance Director) Motion #2017-12-248: Trustee Schroeder moved to ADOPT the amendments to the Accounting, Auditing
and Financial Policy, as presented EFFECTIVE January 1, 2018. Seconded by Trustee Ritchie \ VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0. 7. Adoption of Wire Transfer Policy (Wendy Hillman, Finance Director) Motion #2017-12-249: Trustee Aliaga moved to ADOPT the Wire Transfer Policy as presented EFFECTIVE January 1, 2018. Seconded by Clerk Pallotta. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0. 8. Adoption of the Non-Sufficient Funds (NSF) Policy (Paul A. Brown, Treasurer) Motion #2017-12-250: Treasurer Brown moved to ADOPT the Non-Sufficient Funds (NSF) as presented EFFECTIVE January 1, 2018. Seconded by Trustee Loughrin. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0. 9. Adoption of Policy Amendment - Asset Management Policy (Barbara A. Pallotta, Clerk) Motion #2017-12-251: Clerk Pallotta moved to ADOPT the amendments to the Asset Management Policy
as presented EFFECTIVE January 1, 2018. Seconded by Treasurer Brown. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0. 10. Adoption of Amendments - Board of Trustee Special Rules (Barbara A. Pallotta, Clerk) Motion #2017-12-252: Trustee Loughrin moved to ADOPT the amendments to the Board of Trustee Special Rules as presented EFFECTIVE January 1, 2018. Seconded by Treasurer Brown. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0. 11. Adoption of Amendments - Drug and Alcohol Policy for Operators Requiring a Commercial Driver License (CDL) (Barbara A. Pallotta, Clerk) Motion #2017-12-253: Trustee Schroeder moved to ADOPT the amendments to the Drug and Alcohol Policy for Operators Requiring a Commercial Driver License (CDL) as presented EFFECTIVE January 1, 2018. Seconded by Treasurer Brown. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0. 12. Adoption of Policy Amendment - Township Hall Utilization Policy (Barbara A. Pallotta, Clerk)
Regular Meeting Charter Township of Independence Township Board Minutes - FINAL December 19, 2017 Page 6 of 6
Motion #2017-12-254: Trustee Loughrin moved to ADOPT the amendments to the Township Hall Utilization Policy as presented EFFECTIVE January 1, 2018. Seconded by Trustee Ritchie. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0.
13.Reappointment of Board and Committee Member (Patrick J. Kittle, Supervisor)
Motion #2017-112-255: Supervisor Kittle moved to REAPPOINT Carolyn Morrison to the Senior Adult Activity Center Advisory Committee for a 3-year term scheduled to expire on December 31, 2020. Seconded by Clerk Pallotta. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0.
N. COMMUNICATIONS / FUTURE AGENDA ITEMS / REPORTS:
1.Minutes: Information Technology Oversight Committee (ITOC) - Final; November 14, 20172.Report: Building Department Monthly Report - November 20173.Report: Oakland County Sheriff’s Department Monthly Report - November 20174.Communication: Clark Hill PLC, dated December 5, 2017 - Notification of Application sent toMichigan Liquor Control Commission regarding Transfer of Ownership and Location of SDD Licensefrom Billnat Corporation to CVS
(Noted and Filed)
O. BOARD MEMBER COMMENTS: None
P. ADJOURNMENT:
Motion #2017-12-256: Trustee Ritchie moved to ADJOURN the Charter Township of Independence Board of Trustees Regular Meeting at 7:13 p.m. on Tuesday, December 19, 2017. Seconded by Treasurer Brown. VOTE: Yes: All-7; No: None; Absent: None. CARRIED 7 to 0.
Barbara A. Pallotta, Clerk Patrick J. Kittle, Supervisor